1987-03-243O
March 10, 1987
MINUTES - MOUND CITY COUNCIL - REGULAR MEETING
I~RC~ 10, 1987
The City Council of Mound, Hennepin County, Minnesota, met in
regular session on Tuesday, March 10, 1987, at 7:30 P.M. in the
Council Chambers at 5341 Maywood Road, in said City.
Those present were: Mayor Steve Smith, Councilmembers Don Abel,
Liz Jensen, Phyllis Jessen and Skip Johnson. Also present were:
City Manager Edward J. Shukle, Jr., City Clerk Fran Clark, City.
Attorney Jim Larson, Finance Director John Norman, Building
Official Jan Bertrand, Sewer & Water Superintendent Greg Skinner,
City Engineer John Cameron, City Planner Mark Koegler, and the
following interested citizens: Girl Scout Troop #1115 from
Shirley Hills School, Harry and Bernice Putt, Pat and Barb
Sidders, Sara Miller, Phil & Eva Hasch, Merritt Geyen, Mike
Doshan, David Morse, Jim Norby, Fran Swanson, Dirk Kleinheksel
Bev Abbott, Cathy Bailey, Larry Blackstad, Bob Heidbrink.
Mayor Smith opened the meeting and welcomed the people in
attendance.
Girl Scout Troop ~1115 began the Meeting with the Flag Ceremony
and lead the Pledge of Allegiance.
Mayor Smith thanked the Scout Troop and read a proposed
Proclamation making March 7-14, 1987, Girl Scout Week in the City
of Mound.
Abel moved and Jessen seconded the following resolution:
RESOLUTION ~87-41
PROCLAIMING THE WEEK OF MARCH 7-14, 1987,
GIRL SCOUT WEEK IN THE CITY OF MOUND
The vote was unanimously in favor. Motion carried.
MOTION made by Johnson, seconded by Abel to approve the
Minutes of the February 24, 1987, Regular Meeting and the
February 28, 1987, Special Meeting as submitted. The vote
was unanimously in favor. .Motion carried.
PUBLIC HEARING:
CASE ~87-606. 607 & 608, PAVID MORSE. 18q8
COMMERCE BLVD.~ ISSUANCE OF A CONDITIONAL USE
PERMIT ESTABLISHING A PLANNED DEVELOPMENT AREA
AND APPROVAL OF A PRELIMINARY PLAT & VARIANCES?
PID #1q-117-24 2q~ 0006
The City 'Planner explained the applicant's request.
Commmission recommended approval.
The Planning
31
March 10, i987
The 'Mayor opened the public hearing.
The following people spoke in opposition to having a 15 foot
access to the lots off of the cul-de-sac on Sherwood Drive
and in favor of an access from Commerce Blvd.: Mike Doshan, 5513 Sherwood Drive
Harry & Bernice Putt, 5510 Sherwood Drive
Pat Sidders, 5525 Sherwood Drive
The Mayor closed the public hearing.
The Council discussed alternative accesses to the lots and'
utilities that would have to be installed.
Smith moved and Abel seconded the following resolution with
amendments:
RESOLUTION ~87-&2
RESOLUTION AUTHORIZING A CONDITIONAL USE
PERMIT FOR THE ESTABLISHMENT OF A PLANNED
DEVELOPMENT AREA (PDA), APPROVAL OF
VARIANCES AND APPROVAL OF A PRELIMINARY
PLAT FOR THE MORSE ADDITION, PID ~13-1'17-
2q 23 0006
Amendments suggested by Mayor Smith:
1. The Sherwood Drive cul-de-sac not be used for access.
2.' The proposed treatment of the suggested landlocked lots
be dealt with as summarized tonight by the City Planner.
3. Any utility assessments be paid by the developer and
that language be put in the resolution.
4. Questions on the size of the waterma.in to be installed
be addressed before final approval.
There was discussion on whether the proposed resolution could
be approved with the amendments because as proposed it
refers to items that would have to be changed if the Sherwood
Drive access were not used and the plat plan would have to be
changed.
The Council discussed alternative accesses, i.e. off Commerce
Blvd.
The City Planner suggested that the Council table action on
the resolution tonight and that a new detailed resolution be
submitted at the next meeting incorporating the ideas
discussed tonight.
Councilmember Abel withdrew his second and Mayor Smith withdrew
his motion. This item will be addressed at the March 24, 1987,
Council Meeting.
32
March 10, 1987
PUBLIC HEARING=
CASE #87-609. STEVE CODDON~ ~8~1 BARTLETT BLVD.~
PID ~1~-117-24 4~ 000~. SUBDIVISION OF LAND &
CASE 87=610. STEVE CODDON? ~800 BLOCK BARTLETT
BLVD.. PID #1~-1~?-24 4~ 000~/0002. SUBDIVISION
& PLATTING OF LAND
CASE 87-60q:
The City Planner explained the applicant's request.
The Mayor opened the public hearing.
STEVE CODDON, applicant, spoke in favor of his request.
The Mayor closed the public hearing.
Councilmember Johnson stated that he would like to also consider
Case 87-610 at the same time as action is taken on 86-609 because
the four lots are 44 feet on the water and there is a discrepancy
of 10 feet on one side. The Council agreed that the two cases
involve each other.
CASE ~87-610:
The Mayor opened the public hearing.
sTEvE CODDON, applicant, stated that it is a separate
situation. There is approximately 50 feet of lakeshore where
the 929.4 elevation is taken. He agreed to submit this to
the Minnehaha Creek Watershed District. He stated he does
not own between the two parcels being platted.
DIRK KLEINHEKSEL, 4858 Bartlett, stated that he feels it is
too dense for the area. He also wanted to make sure he would
still be allowed to have his commons dock off undeveloped
Norwood Ave.
The Mayor closed the public hearing.
Councilmember Jensen stated that in looking at the. two proposed
resolutions the following items were mistakenly reversed:
Items 10, 11 and 12 on page 581 should be on page 590 and
Item ~7 deleted.
Item 10 on page 590 belongs on page 581.
The City Engineer stated he had spoken with the City Attorney and
they are recommending that the problem of the gap between the two
properties be solved before both R.L.S.'s are finalized. The
City Planner stated that this would be dealt with in the proposed
resolution for Case 87-610.
Abel moved and Jensen seconded the following resolution:
33
March 10, 1987
'RESOLUTION ~87-1~2
RESOLUTION APPROVING A REGISTERED LAND
SURVEY FOR A TWO LOT SUBDIVISION ALONG
BARTLETT BLVD., PID ~13-117-2~ ~t 0003, P
& Z CASE ~87-609
The vote was unanimously in favor. Motion carried.
Abel moved and Johnson seconded the following resolution:
RESOLUTION ~87-1~3
RESOLUTION APPROVING A REGISTERED LAND
SURVEY FOR A FOUR LOT SUBDIVISION ALONG
BARLETT BLVD., PID ~13-117-2# ~'
0001/0002, P & Z CASE ~87-610
The vote was unanimously in favor. Motion carried.
PUBLIC HEARING:
CASE ~87-611. JRW PROPERTIES~ COMMERCE SOUARE.
PROPOSED VACATION OF PART OF LYNWOOD BLVD. AND 2
STREET EASEMENTS (NEAR THE CORNER LYNWOOD.
AND COMMERCE BLVD.
The City Engineer explained that this is the result of the
relocation of Lynwood Blvd. and the City no longer needs these
three parcels of land.
The Mayor opened the public hearing.
Mayor Closed the public hearing.
No-one responded. The
Johnson moved and Jensen seconded the following resolution:
RESOLUTION ~87-~
RESOLUTION VACATING CERTAIN STREET
EASEMENTS OVER PART OF LYNNOOD BLVD.
(PLATTED AT DELL STREET) AND RETAINING FOR
THE CITY DRAINAGE AND UTILITY EASEMENTS
The vote was unanimously in favor. Motion carried.
Jessen moved and Jensen seconded the following resolution:
RESOLUTION ~87-~5
RESOLUTION VACATING CERTAIN STREET
EASEMENT
The vote was unanimously in fav.or. Motion carried.
Abel moved and Jensen seconded the following resolution:
RESOLUTION ~87-~6
RESOLUTION VACATING CERTAIN STREET AND
UTILITY EASEMENTS OVER PART OF LOTS 2, 3,
~, AND 5, "KOEHLER'S ADDITION TO MOUND",
LAKE MINNETONKA
The vote-was unanimously in favor. Motion carried.
PUBLIC HEARING:
March 10, 1987
CASE ~87-612. TO CONSIDER AMENDMENT OF SECTION
2~.625.~ OF THE MOUND ZONING CODE (APPENDIX B)
TO ADD CLASS II RESTAURANTS (FAST FOOD. CONVEN-
IENCE AND DRIVE-IN) AS A CONDITIONAL USX
The City Planner explained the change and what the Planning
Commission had discussed and considered (limiting square footage)
when recommending the change. They did not recommend limiting
charge footage.
The Mayor opened the public hearing.
MIKE MUELLER, spoke in favor the of the zoning amendment.
The Mayor closed the public hearing.
Smith moved and Abel seconded the following:
ORDINANCE
AN ORDINANCE AMENDING SECTION 23.6235.3 OF
THE MOUND ZONING CODE (APPENDIX B), ADDING
RESTAURANTS (CLASS II) AS CONDITIONAL USES
The vote was unanimously in favor.
PUBLIC HEARING:
Motion carried.
CASE ~87-61q. GLEN OLSON (GINA MARIA'S
~ESTAURANT). 22qqA COMMERC~..BLVD,, TO CONSIDER
ISSUANCE OF CONDITIONAL USE PERMIT FOR THE
OPERATION OF A FAST FOOD. CONVENIENCE~ DRIVE-IN
RESTAURANT (CLASS II)
The City Planner explained the request and that this ll~ is now
possible because of the last item amending the ordinance.
The Mayor opened the public hearing.
Mayor closed the public hearing.
No one responded. The
Johnson moved and .Abel seconded the following resolution:
RESOLUTION .~87-q7
RESOLUTION AUTHORIZING A CONDITIONAL USE
PERMIT FOR THE INSTALLATION OF CLASS II
RESTAURANT IN THE CENTRAL BUSINESS
DISTRICT AT 22qqA COMMERCE BLVD. (PID ~13-
117-2q 33 OOq2/OOq3)
The vote was unanimously in favor. Motion carried.
PUBLIC ~EARING:
CASE ~87-61q. PHILLIP & EVA HASCH.. q810 NORTHERN
ROAD. TO CONSIDER APPROVAL OF A CONDITIONAL USE
PERMIT & VARIANCES TO ADD TWO ATTACHED RESIDEN-
TIAL UNITS TO AND. EXISTING q-PLEX IN THE B-2.
GENERAL BUSINESS DISTRICT
35
March 10, 1987
The City Planner reported that a new site plan has been submitted
incorporating the recommendations from' the Planning Commission.
He also explained the variance request.
The Mayor opened the public hearing.
Mayor closed the public hearing.
No one respondedl The
Johnson moved and Abel seconded the following resolution:
RESOLUTION ~87-~8
RESOLUTION AUTHORIZING A CONDITIONAL USE
PERMIT AND VARIANCES FOR THE CONSTRUCTION
OF A MULTIPLE FAMILY DWELLING AT ~810
NORTHERN ROAD, P & Z CASE ~87-61~
The Council discussed the bond requirement for tearing down
the existing structure.
MOTION made by Jensen, seconded by Abel to add the
following condition to the proposed resolution, ~New
construction shall not begin until the existing
structure is removed". The vote on the amendment was
unanimously in favor. Motion carried.
The vote on the original resolution as amended was unanimously in
favor. Motion carried.
PUBLIC' HRaRING:
uSE OF YEAR XIII (lq87) CDBG (COMMUNITY DEVELOP-
MENT BLOCK GRANT) FUNDS
The City Manager reviewed the proposed use of the Year XIII
funds. Larry Blackstad from the Hennepln County Office of
Planning and Development, gave the Council the background of the
funding and its past uses.
The Mayor opened the public hearing.
Mayor closed the public hearing.
No one responded. The
Valerie Hessburg, Westonka Intervention, was present and asked
that the Council allocate as much money as possible to their
program on domestic violence. The City Manager explained that
the plam was to allocate $1,000 of the Year XII money for that
purpose. Larry Blackstad explained that he is discouraging the
dependency of programs like this on this funding because the
funds may eventually not be there.
Councilmember Abel asked the City Planner how long the
comprehensive plan update would take. Mark stated he thought
about a year.
Abel moved and Johnson seconded the following resolution:
36
RESOLUTION ~87-~9 RESOLUTION APPROVING THE PROPOSED PROGRAM
FOR YEAR XIII URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
AND AUTHORIZING lis SUBMITTAL
The vote was unanimously in favor.
L.M.C.D. APPOINTMENT
Motion carried.
The City Manager explained that there is a proposed resolution on
page 642 of the packet which rescinds the Council's action of.
February 28th and appoints Tom Reese as the L.M.C.D.
representative.
Smith moved and Jensen seconded the following resolution:
RESOLUTION ~87-§0 RESOLUTION RESCINDING COUNCIL ACTION OF
FEBRUARY 28, 1987, REGARDING L.M.C.D.
APPOINTMENT
The vote was unanimously in favor. Motion carried.
BID AWARD: COMPUTER SYSTEM
The City Manager explained that the City received only 1 bid on
the computer system. It was from ComputoService, Inc. of
M~nkato. Included in the bid were outright purchase, and
l~ase/purchase options for 1, 3 and 5 years. He and the Finance
Director are recommending the lease/purchase option of 5 years.
The Council agreed.
Bob Heidbrink of ComputoService, was present and handed out a
list of users of their systems.
The Council discussed the following: life expectancy, costs,
maintenance agreements, savings. The City Manager explained that
Mound will give Logis 45 days notice that the City will no longer
be a part of that consortium, but there will be some parallel
costs for the first few months.
Smith moved and Johnson seconded the following resolution:
RESOLUTION ~87-51
RESOLUTION AUTHORIZING THE PURCHASE OF A
MUNICIPAL TURNKEY DATA PROCESSING SYSTEM
AND AUTHORIZING THE MAYOR AND CITY MANAGER
TO EXECUTE AGREEMENT
The vote was unanimously in favor. Motion carried.
BID AWARD: CITY HALL VESTIBULE pROJECT
The City Manager stated that three bids were received.
as follows:
They were
3?
March 10,
1. J. B. Construction
Montrose, MN.
2.Unsco, Inc.
Mpl s., MN.
3. Eagle Construction
Fridley, MN.
$15,400.00
$16,888 ~00
$19,960.00
He is recommending J.B. Construction at $15,400.00
Jessen moved and Abel seconded the following resolution:
RESOLUTION #8?-52 RESOLUTION AWARDING THE VESTIBULE PROJECT
BID TO J. B. CONSTRUCTION & AUTHORIZING
TB£ MAYOR AND CITY MANAGER TO EXECUTE
CONTRACT
The vote was unanimously in favor. Motion carried.
SET BID OPENING DATE: 1987 SEAL COAT PROJECT
MOTION made by Abel, seconded by Smith to set April 3, 1987,
at 10:00 A.M., as the bid opening date for the 1987 Seal Coat
Project and authorizing advertisement for bids. The vote was
unanimously in favor. Motion carried.
ORDINANCE AMENDING CHAPTER IX OF THE CITY CODE BY ADDING
SECTIONS qlO;OO THROUGH qlO:~. INCLOSIVE. RELATING TO
CONTROLLED SUBSTANCES
The City Attorney explained the need for this amendment.
Smith moved and Jansen seconded the following:
ORDINANCE 92 AN ORDINANCE AMENDING CHAPTER XI OF THE
CODE OF ORDINANCES BY ADDING SECTIONS
910:00 THROUGH 910:35, INCLUSIVE, RELATING
TO CONTROLLED SUBSTANCES
The vote was unanimously in favor. Motion carried.
COMMENTS & SUGGESTIONS FROM CITIZENS PRESENT
The Council suggested having this item earlier in the meeting.
PAYMENT OF BILLS
MOTION made by Jessen, seconded by Johnson to approve the
payment of bills as presented on the pre-list, in the amount
of $120,972.76, when funds are available. The vote was
unanimously in favor. Motion carried.
38
March 10, 1987
SET DATE FOR PUBLIC HEARING
MOTION made by Smith, seconded by Johnson to set April 14,
1987, at 7:30 P.M. for a public hearing to consider allowing
structural improvements, variances and a conditional use
permit for property that was formerly Grimm's Grocery on
Brighton Blvd. The vote wa5 unanimously in favor. Motion
carried.
LYNWOOD BLVD. WATERMAIN EXTENSION
The City Engineer explained that there are 4 parcels off of
Lynwood Blvd. that do not front on public right-of-way and there
is a possibility that 2 of these properties will be developed
soon. A watermain extension will be needed to these parcels.
Abel moved and Jessen seconded the following resolution:
RESOLUTION ~87-53
RESOLUTION ORDERING PREPARATION OF REPORT
ON TRE WATERMAIN EXTENSION OFF OF LYNWOOD
BLVD.
The vote was unanimously in favor. Motion carried.
INFORMATION/MISCELLANEOUS
A. Department Head Monthly Reports for February, 1987
Article from Minneapolis Star & Tribune dated February 27,
1987, on public facilities projects in Champlin. Please note
the size of the public works building and the estimated cost.
Those numbers almost match what Mound's estimates were for
about the same size building.
C. School Board Minutes of February 9, 1987
Association of Metropolitan Municipalities (AMM) is having a
special membership meeting on Thursday, March 12, in St.
Louis Park. Legislative topics will be discussed. I plan to
attend. If you are interested in attending, let me know and
we can ride together.
REMINDER: State of the Region Meeting sponsored by
Metropolitan Council, Wednesday, March 25, 1987,
Minneapolis/St. Paul Hilton, 1:30 P.M. - 8:00 P.M. Attached
is a copy of the brochure. Let me know if you want to attend
and I will pre-register you.
Vern Andersen, Mound Retail Association and myself, scheduled
a meeting with the local businesses and individuals for March
6. We invited 45 people and 19 people attended at 7:30 A.M.
in City Hall. Prior to the meeting each person was sent a
copy of the Lost Lake study prepared by Maxfield Research
39
March 10, 1987
Group and was told the desire of the City Council to obtain
input and reaction to the report.. A good discussion was
held. General consensus was that the City does have complete
control over the property and can dictate the types of uses
of the property. Commercial use was favored over residential
use but whatever the use is, the group wanted to be able to
tie it into the wetlands portion of the property. In
addition, consensus seemed to be that if the additional two
acres to the east that are owned by Balboa were made a part
of a development proposal, the project would be significantly
enhanced. Members in attendance as well as those who didn't
appear at the meeting were asked to submit comments in.
writing by March 18 on what they thought were possible uses
for the property.
Ge
Jerry Dodds, new owner of Coast-to-Coast has invited the
Mayor and City Council and myself to the Grand Opening of his
new store. This event is scheduled for March 18, at 9:00
A.M. at the Coast-to-Coast Store in Mound. .Please mark your
calendars.
Attached is a letter from Dowden Cable Systems regarding
Channel 23 availability.
NOTICE: The Metropolitan Parks & Open Space Commission will
be briefed by Suburban Hennepin Regional Park District staff
on' Monday, March 9, 4:30 P.M. in the Metropolitan Council
Chambers, at 300 Metro Square Building, regarding the
Feasibility Report and Acquisition Master Plan for Lake
Minnetonka Regional Park.
MOTION made by Jensen, seconded by Abel to adjourn at 10:50
P.M. The vote was unanimously in favor. Motion carried.
Edward J. Shukle, Jr., City Manager
Fran' Clark, CMC, City Clerk
BILLS .MARCH 10, 1987
Batch 874023
Batch 874024
Computer Run dated 3/4/87
Computer Run dated 3/5/87
41,263.46
79,7o9.30
Total Bills
20,972.76
-TyO
March 18, 1987
DELINQUENT WATER AND SEWER
22 232 2208 01
22 232 2349 24
22 235 2314 93
22 235 2401 41
22 235 2460 O1
'. 22 256 4770 61
22 259 4841 92
22 259 5463 12
22 259 5656 02
22 259 5900 25
22 259 5950 71
22 259 6070 31
22 259 6609 81
22 262 2857 11
22 268 5872 44
22 280 5910 71
22 280 5928 91
22 286 5915 32
22 298 2965 62
22 304 2939 71
22 307 6177 31
22 310 3152 37
22 310.3198 61
22 337 6000 43
Sub-Total
$314.38
63.16
88.34
80.58
194.71
63.16
95.54
107.30
146.25
182.72
238.87
166.62
133.79
121.~5_~~
84.50.
106.15
129.23
77.80
119.68
136.59
249.08
95.38
78.24
95.82
$3,169.74
Cont'd
22 232 2208 01
22 232 2349 24
22 235 2401 41
22 235 2460 O1
22 259 5900 25
22 259 5950 71
22 259 5070 31
22 259 6609 81
22 28O 5928 91
22 286 5915 32
22 298 2965 62
22 .... o~a ~,. ~
22 337 6000 43
"DELINQUENT WATER AND SEWER
Sub-Tatal
$314.38
63.16
80.58
194.71
53.1~
182.72
238.87
133.79
106.15
129.23
77.80
119.68
78.24
95.82
March 18, 1987
pg. 2
Sub-Total Carried Forward
22 337 ~'°' "'-
22' 346 5667 21
22 388 5061 O1
DELINQUENT WATER ~ SEW-ER
I, (,, 3o.7~
101.41
75.70
TOTA~ " .....·
March 18, 1987
pg. 2
Sub-Total Carried Forward
22 337 6137 41
22 346 5667 21
22 367 5273 51
22 388 5061 01
DELINQUENT WATERAND SEWER
TOTAL
$3,169.74
94.95
101.41
128.66
75.70
McCombs-Knutson Associates, Inc.
12800 Industrial Park Blvd.
Plymouth, MN 55441
612/559-3700
1-800-328-8322 E..xt 784
Honorable Mayor and
Members of the City Council
City of Mound
5341 Maywood Road
Mound, MN 55364
March 19, 1987
SUBOECT:
Proposed Plat - Morse Addition
Case #87-608
HKA File #8082
Engineers
Planners
Surveyors
Honorable Mayor and Council Members:
As directed by the Council, we are supplementing our original report for
the above preliminary plat dated Oanuary 29, 1987 to answer some questions
raised at the Public Hearing on March 10, 1987.
Gradin9 and Drainage
A more complete grading and drainage plan has been submitted to both our
office and the Minnehaha Creek Watershed District. This plan answers our
questions raised concerning how runoff will be diverted away form the existing
residence directly north of the proposed plat. A curb will still be required
along the' northerly edge of the driveway to carry storm water out to Commerce
Boulevard. ..
Utilities
The revised preliminary plat submitted indicates that utility service will
still be provided by extension of the City mains in Sherwood Drive. The City
watermain in Sherwood Drive.is 6" diameter from the 10" main in Commerce
Boulevard to the existing hydrant at the lot line between Lots 5 and 6,
Sherwood Shores. From that point to the end of the cul-de-sac a 4" main was
. installed with only three homes connected to it. These mains are more than
adequate to allow connection of two additional residential units.
Because of the rearrangement of the two lots and the addition of a private
driveway, the 4" watermain will need to be extended to the proposed turn-around
on Lot 3 and a hydrant installed. This is necessary to provide adequate fire
protection for the two homes and also a.domestic supply. Sanitary sewer
service must be provided either by extension of the city main to the lot line
between proposed Lots 2 and 3 or by extension of individual services form the
plat boundary. The main extension would be more feasible both economically and
maintenance wise. These minor adjustments can be worked out with staff prior
to preparation of final plans which are a requirement of final plat approval.
If the Council should have any additional concerns, we will be present at
the continuation of the public hearing on March 24th.
3C: cah
Very truly yours,
McCOMBS-KNUTSON ASSOCIATES, I~C.
Oohn Cameron
· 3030 Harbor L;'ne North,
Suite 104
Minneapolis, Minnesota 55441
612/553-1950
~. City Council and S~aff
~: F~rk K~=gler, City Planner
DATE: March 18, 1987
SUBJ: Morse Addition
CASE NO: 87-606, 607 and 608
VHS FILE NO: 87-310-A13-Z0
Mr. Morse has submitted a new preliminary plat drawing that is generally
consistent with the city council's continents at the March 10th meeting. The new
plan identifies two new single family residential lots that receive access from
a 16 foot wide driveway easement. The new lots are 22,000 square feet and
27,000 square feet in size.
The new lot arrangement will allow the installation of a future cul-de-sac off
of Commerce Boulevard. Such a cul-de-sac may, however, require the involvement
of all three single' family residential lots (Lots 1, 2 & 3, Block 3).
Staff recommends approval of the preliminary plat, the conditional use permit to
establish the Planned Development Area (PDA) and issuance of a variance allowing
the new lots to front on a private easement rather than a public street, subject
to the conditions outlined in the attached resolution.
RESOL~I~ ~o 87-
RESOLUTION AUTHORIZING A CONDITIONAL USE PERMIT FOR THE
ESTABLISHMENT OF A PLANNED DEVELOPMENT AREA (PDA), APPROVAL OF
VARIANCES AND APPROVAL OF A PRELIMINARY PLAT FCR THE MORSE ADDITION,
PID ~]D. 13 117 24 23 0006.
~TEREAS, the City Council held a public hearing on March 10, 1987,
pursuant to the Mound Code of Ordinances to consider the issuance of a
conditional use permit to establish a Planned Development Area to allow
development of two new single family homes, two twin homes (4 units) and create
a new lot area for an existing residential structure. The hearing also
considered variances allowing two lots to obtain access from a private easement
and the preliminary plat; and
WHEREAS, the subject property meets the criteria for the establishment of
a Planned Development Area as stated in Section 23.411 of the Mound Code of
Ordinances; and
~EREAS, the proposed uses are allowable under the Planned Development
Area; and
WHEREAS, the applicant has applied for variances to permit Lots 2 and 3,
Block 3, to obtain access from a private easement rather than from a public
street; and
'~EREAS, The proposed variances satisfy the criteria for granting
variances as stated in Section 23,506.1 of the Code of Ordinances; and
WHEREAS, the preliminary plat is generally consistent with the Mound
Comprehensive Plan, Ordinances of the City and the Subdivision Code; and
WHEREAS, all persons wishing to be heard were heard; and
~IEREAS, the Planning Commission has reviewed the request and does
recommend approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound,
Minnesota, that the conditional Use Permit, variances and preliminary plat for
the Morse Addition are hereby approved subject to the following conditions:
Per plat on file at Mound City Hall dated January 14, 1987, revised
January 21, 1987.
Posting of a subdividers es.crow in the.amount of $1,000.00.
Grading, drainage and utility plans shall be reviewed and approved
by the city engineer.
4. The plans shall be reviewed and approved by the watershed district.
The driveway location on Commerce Boulevard shall be reviewed and
approved by Hennepin County.
e
11.
Ail by-laws, Home Owner's Association Articles of Incorporation, and
protective covenants shall be reviewed and approved by the city
attorney and filed with the final plat.
Park dedication fees in the amount of $300.00 shall be paid for each
new unit at the time of building permit issuance.
Landscaping plans for the twin home units shall be submitted for
review by the city planner.
Proposed docks shall be reviewed and approved by the LMCD.
Easement documents for Lots 1, 2 and 3, Block 3, shall be reviewed
and approved by the city attorney.
Setbacks for Lots 2 and 3, Block 3, shall be as shown on Exhibit A,
dated March 18, 1987.
Exhibit A
3/18/87
Required Setbacks
LEGEND:
~ Telephone ]unction box
Water valve
Catch basin
Power pole
/ ,"/,,
CASE NO. 87-6n9
CIT~ OF MOUND
Mound, Minnes~tc
NOTICE OF PUBLIC HEARING ON
SUBDIVISION OF LAND
PID 13-117-24 44 0003
TO WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN that there will be a public hearing at the Mound
City Hall, 5341Maywood Road, Mound, Minnesota, at 7:30 P.M. on Monday, Febru-
ary 9, 1987, to consider the subdivision of ]and located at 484] Bartlett
Boulevard in the City of Mound and legally described as follows:
"Commencing at southwest corner of Skarps East Lawn Addition than north
to southeast corner of R.L.S. No. 281 than west to southwest corner thereof
than northerly along the west line thereof to the northwesterly corner
thereof than westerly 2 41/]00 feet along northerly line of R.L.S. No. 281
extended than north 23 degrees 31 minutes west 14 feet than south 7 degrees
9 minutes west 13 25/100 feet than north 17 degrees 58 minutes west 80
feet more or less to center line of County Road than southwesterly along
center line of road to a point 924 feet due east from west line of Govt.
Lot 8 than south 547 feet to south line of section than east to a point
due south from beginning than north 162 feet to beginning except road,
Unplatted ]3-117-24" (PID No. 13-117-24 44 0003)
Such persons as desire to be heard with reference to the above will be
heard at this meeting.
Francene C. Clark, City Clerk
3030 Harbor Lane North,
Suite 104
Minneapolis, Minnesota 55441
612/553-1950
· O.- Planning C~mmisslon and Staff
F[~: Mark Koegler, City Planner
DATE: February 3, 1987
SUBJECT: Registered Land Survey Approval
APPliCANT: Steve Coddon
CASE N(k. 87-609
V~S FILE NO: 87-310-A10-ZO
~%qNG: (R-l) Single Family Residential
4841 Bartlett Boulevard
G0~~ PLAN: Residential
PROPOSAL: The applicant is proposing to split a parcel into two. lots of 18,200
square feet and 11,200 square feet. This report will address the zoning
ordinance aspects of the subject proposal and a companion report prepared by the
city engineer will review Grading, drainage, utilities and related rotters.
Tract A as proposed by the applicant contains an existing residenoe. Proposed
lot lines provide the existing structure with conforming setbacks. Tract B
which is irregularly shaped is depicted as a buildable parcel without the
approval of any variances. Tract A contains a garage which has doors facing in
a northeastern direction. Since the garage doors do not face the street, the
accessory building (garage) is in compliance with the setback reguirements.
The proposed plan shows a driveway access for both lots which forms a common
loop. This loop is necessary in order to provide proper access and maneuvering
room for the garage on Tract A. Presumably, an easement aGreement will be put
into effect to provide legal access for both parcels.
RECOMMENDATION: The proposed registered land survey fully complies with the
Mound Zoning Code and no variances have been requested. Staff recommends
approval of the registered land survey as shown on the plan dated January 12,
1987 subject to the following condition:
- The applicant shall supply the city with a copy of the driveway easement
for review by the city attorney.
McCOMBS-KNUTSON ASSOCIATES, INC.
CONSULTING ENGINEERS · LAND SURVEYORS · PLANNERS
February 3, 1987 ReplyTo:
12800 Industrial ~ark Boulevard
Plymouth, Minnesota 55441
(612) 559-3700
Ms. Jan Bertrand
CitY of Mound
Planning and Zoning
5341 Maywood Road
Mound, Minnesota 55364
SUBJECT:
P~oposed R.L.S.
Steve Coddon Property
Case #87-609
~KA #8189
Dear Oan:
As requested we have reviewed the lot split proposed by Mr. Coddon and have
the following comments and recommendations. We understand that this division
of land will now be done as a Registered Land Survey (R.L.S.), which should be
processed'by the City in the same manner as a plat.
GENERAL
An R.L.S. is much the same as a plat with the following exceptions:
Dedication of land for public use such as right-of-way or
easements for drainage and utility purposes cannot be recorded as
part of the R.L.S.
The Owners of the property do not sign a R.L.S. as they do on a
plat.
3o
The 'total property must be registered land, whereas, a plat may
contain abstract property or registered land.
GRADING AND DRAINAGE
For preliminary approval, the plan furnished is sufficent. A more detailed
grading plan will be required at the time a building permit is requested.
UTILITIES
A proposed utility plan was not submitted for our review. Sanitary sewer
is readily available in an easement across the northerly position of Tract B,
but it appears water service would have to come from the City main located in
Bartlett Boulevard. It will be the applicants responsibility to provide water
service to the newly created parcel.
Ms' 3an Bertrand
February 3, 1987
Page Two
MISCELLANEOUS
It has been the City's policy to collect deficient street assessments
resulting from the creation of new buildable parcels. In this case the
property would be deficient one unit charge from the 1979 Street Improvements
in the amount of $1,828.15 which should be assessed against Tract B. The
existing assessments remaining (footage and area) would be spread between the
two parcels.
The proposed R.L.S. shows a driveway easement over the northwest corner of
Tract A, which we assume is necessary to gain access to the existing garage.
This easement will need to be recorded as a separate document.
It appears that the existing legal description for the property describes
to the centerline of Bartlett Boulevard. If this is the case, the 33 feet used
for right-of-way of Bartlett 8oulevard will need to be shown as a separate
tract and then deeded to the City. This item will need to be clarified before
the final R.L.S. is prepared.
In conclusion, we would recommend approval of the preliminary plat
contingent upon the following conditions:
1. The applicant be responsible for furnishing water service to Tract B.
Arrangements be made to pay one deficient street unit charge in the
amount of $i,828.i5 at the time of finai approvai.
If you have any questions, or need any additional information, please
contact us.
Very truly yours,
McCOMBS-KNUTSON ASSOCIATES, INC.
Oohn Cameron
OC:tdv
FEE OWNER
'~"/'~ -?7
PLAT PARCEL
Location and complete legal descripti°n of property to be divided:
p,t.D, i3 q-.Ooo3
ZOaWG /~-- I ·
To be divided as follows:
A11 supp°rtln9 documen'ts~':such as sketch plans t-surveys',..a.ttac..h~... .h~... nts~ etc. must be
'submitted :In 8½""X 11': size'~nd/or. 14 copies pi.us: one .8½" X 11" copy. ":
' . (attach survey or scale drawing showing adjacent streets,, dimension of proposed
building sites, square foot area of each new parcel designated by number)
A WAIVER iN LOT SIZE IS REOUE.S. TE.D..FOR:
New Lot.No. F~orn
Square feet TO : Square feet
Reason:
APPLICANT (signature) '
Applicant's interest in the property: /
DATE
This application must be signed by ali the OWNERS of the property, or an explen-
'etlon given why this is not the case. ~
PLANNING COMMISSION RECOMMENDATION:
DATE
SC) ~
KE'
[19'67 Aerial Photo)
~.--$hore line according ~'~
\ to record plat.
PROPOSED RESOLUTION
CASE NO. 87-609
RESOLUTION NO. 87-
RESOLUTION TO APPROVE FINAL REGISTERED LAND SURVEY
PID #13-117-24-44-0003
PART OF GOVERNMENT LOT 8, SECTION 13, TOWNSHIP llT, RANGE 24 WEST
WFEREAS, the final Registered Land Survey has been submitted in the manner
required for platting of land under the City of Mound Ordinance Code, Section
.... ~ and under Chapter 462 of the Minnesota State Statute and all proceedings
have been duly conducted thereunder; and
W~REAS, the City Counci~On March 10, 1987, held a public hearing
pursuant to Section E~;' ~~, of the Mound City Code of Ordinances, to
consider the approval of the preliminary Registered Land Survey located on
property described as follows:
All that part of Government Lot 8, Section 13, Township 117, Range 24 West
of the 5th Principal Meridian described as follows:
Beginning at a point in the center line of that certain County Road,
known as "Farmers Home Wayzata and Mound City Road", as said road is
now traveled, which point is located south 69 degrees West 233.8 feet
from a stone post in the East line of said Government Lot 8, said
stone post being the witness corner to Government Meander corner
Number 73; thence South no (0) degrees and 29 minutes West 196.7 feet,
thence South 77 degrees and 9 minutes West 101.25 feet to the point of
beginning of the land to be hereinafter described; thence South 77
degrees and 9 minutes West 13.25 feet; thence North 17 degrees and 58
minutes West 80 feet, more or less, to the centerline of said road;
thence in a southwesterly direction along the centerline of said road
to a point 924 feet East of the West line of said Government Lot 8;
thence South parallel with the West line of said Government Lot 8, 547
feet to a point which point is on a right line between the West
Meander corner on the South line of Section 18, Township ll7 North,
Range 23 West. of the 5th Principal Meridian and the East meander
corner on the South line of said Section 13, Township llT, Range 24
West; thence East on said right line 246.7 feet; thence North parallel
with the East line of said Government Lot 8 162 feet; .thence North no
(0) degrees and 29 minutes East 399.7 feet; thence West to a point
which bears South 23 degrees and 31 minutes East a distance of 14 feet
from the point of beginning; ~hence North 23 degrees and 31 minutes
West to the point of beginning, except that part embraced in
Registered Land Survey No. 281, Files of Registrar of Titles, County
of Hennepin, also known as PID 13-117-24-44-0003.
WPEREAS, said Registered Land Survey is in all respects consistent with the
City Plan and the regulations and requirements of the laws of the State of
Minnesota and the Ordinances of the City of Mound.
NOW, TkEREFORE~ BE IT RESOLVED by the City Council o¢ the City o¢ Mound,
Minnesota:
Registered Land Survey approval is granted for the property identified
as RID #13-117-24 44-0003 as requested by Steven Codden, upon
compliance with the. following requirements:
t
As per final Registered Land Survey, Exhibit "A"..'::t{:{~.-.~. '.. :"/
Completion of the requirements and conditions listed in
Resolution 87- ~"
The Developer is to install a water service for Tract B or
furnish to the City a performance bond in the amount of $2,500.00
to cover the cost of installing subject water service.
Approval is to be submitted from all agencies requiring review,
such as MC~D, MPCA, MWCC, Minnesota Health Department, etc.
5. City Attorney's title opinion approval·
Park dedication in the amount of the fee which is applicable at
the time of building permit issuance, but in no case less than
$300.00 per dwelling unit.
One deficient street improvement unit charge in the amount of
$1,828.15.
8. Any proposed docks shall be reviewed and approved by the LMCD.
The applicant shall supply the City with a recorded copy of the
driveway easement over TraCt B.
lO. Tract C shall be deeded to the City of Mound.
That the City Clerk is hereby directed to supply a certified copy of
this Resolution to the above named owner and subdivider after
completion of the requirements for their use as required by M.S.A.
462.358.
That the Mayor and City Manager are hereby authorized to execute the
certificate of approval on behalf of the City Council upon compliance
with the foregoing resolution.
This Registered Land Survey shall be filed and recorded within 60 days
of the date of the signing of the hardshells by the Mayor and City
Manager in accordance with Section ..~of the City Code and shall be
recorded within 180 days of the adoption~date of this Resolution with
one copy being filed with the City of Mound. i~.~?:'
BE IT FURTHER RESOLVED that such execution of the certificate upon said
Registered Land Survey by the Mayor and City Manager shall be conclusive
showlng of .proper compliance therewith by the subdivider and City Officials and
shall entltle such Registered Land Survey to be placed on record forthwith
without further formality, all in compliance with M.S.A. 462 and the Ordinances
of the City.
PROPOSED RESOLUTION
CASE NO. 87-618
RESOLUTION NO. 87-
RESOLUTION TO CONCUR WITH THE PLANNING COI'~ISSION
AND GRANT A VARIANCE TO PLACE AN._~TTACHED GARAGE
18 FEET TO 20.3 FEET FROM ISLAND VIEW DRIVE, RECOG-
NIZE AN EXISTING UNDERSIZED LOT, AND SIDEYARD
LOT 14, BLOCK 14, DEVON; PID # 25-117-24 11 0043
P & Z CASE NO. 87-618 (4913 ISLAND VIEW DRIVE)
WHEREAs, the owner of Lot 14, Block 14, Devon; PID # 25-117-24
11.0043, has applied for a variance to erect an attached garage 18 to 20.3'
feet from Island View Drive, second story addition to the exist.lng dwelling,
and a deck to. the southeast lakeside at the first floor; and
WHEREAS, the R-2 Zoning District requires a 20 foot front yard
setback to the street front property line, a 6 foot side yard and a lot
size of 6,000.square feet; and
WHEREAS, the Planning Commission has reviewed the request and
does recommend approval of the variance due to the shape of the. lot,
the Undevelopable Commons area adjacent to the property, and to afford
the owner reasonable use of his property.
NOWi THEREFORE, BE IT RESOLVED by the City Council of the City
of Mound, Minnesota, the requested 2 foot front yard setback variance,
re6ognizing the existing undersized lot and the .1 foot existing sideyard
setback is approved to allow a one story attached garage, a second story
addition'to the existing home, and the construction to the southeast wall
~f__f the building a ;)~kl~Y I~E foot wenclosed deck upon the condition that
~-~'~-- thOr§ting structur~'be brought to minimum building code standard for
4913 Island View Drive, PID # 25-117-24 11 0043, Lot 14, Block 14, Devon.
CITY of MOUND
534* ;~AYWOOD ROAD
MOUND, MINNESOTA .
(612) 472-1155
TO: City Hanager. City Council, and Hr. & Hrs. Hetchler
FROH: Jan Bertrand, Building Official ~7~~
DATE: Hatch 10, 1987
SUBJECT: Variance request for 4913 Island View Drive
During the Planning Commission meeting ! .received a note from the
Hetchler*s to revise their requested proposal to build a second story
addition over the garage and existing house. The P]anning Commission
discussed the additional request after the motion was made and approved
to add the deck, one.story garage, and second story to the existing house.
It was the concensus of the commission members that they would not approve
a second story over the garage with the two foot variance that was in
the original request to allow the garage within 18 to 20.3 feet from
the street right-of-way.'
If you have any luther questions, please contact me before the City
Council meeting of Hatch 24, 1987.
, q 4g
An equal opportunity Employer that does not discriminate on the basis of race, color, national or,gin, or handicapped status
in the admission or access to, or treatment or employment in, its programs anci act~wties.
TO: Planning Commission, Applicant and Staff
FROH: Jan Bertrand, Building Official ~
Planning C~mmission Agenda of Harch 9, 1987
LOCATION:. ~913 Island View Drive
LEGAL DESC.: Lot lb, Block 14, Devon; PID 25-117-24 11 0043
SUBJECT: Lot Size and Setback-Var.iance
ZONING DISTRICT: R-2 Single Family
CASE NO. 87-618
The applicants, Kevin' and Jayne Hetchler, have applied for a variance to recognize
an undersized lot of 4,'062+ square feet, an existing 5.5 foot side yard Setback
and a new 18 foot to 20.3 f'-oot'(2 foot variance to an attached one story garage.
The first floor of the exi.stlng structure is proposed to be expanded to add a
second story,'as well as add a 12 foot by 22 foot unenclosed deck beyond the
existing dwelling.
The proposed garage will jog away from the southwest property line one (l) foot
to conform to the Six (6) foot slde yard requirement in the R-2 Zoning District;
the setbacks to the east and adjoining the Devon Commons will be conforming.
The existing 'structure is 704 square feet with walkout living space in the lower
level which is more than 840 square feet minimum floor area.
The Hetchlqrs haVeappliedfor a. variance in 1982 to add the garage and do struc-
tural repairs'; however, they have only completed the enclosure of a roof area
marked existing on the survey. The variance was renewed until September 21, 1985.
The value of the'additions to'the structure wi11 exceed the present assessed value
of $34,700 by.50~. The question the Planning Commission needs to address is, ~'is
the second f]oor intensifying the use of an undersized 1or?"
RECOHHENDATION: Staff'is. of the opinion that rules of Section 23.404 for non-
conforming uses state several issues: First, the structural modi.fications do
reach approximately 50 percent of the value, doubling the square footage' does
intensify the present non-conforming.. 1.or density. The existing setback of 5.5
feet will not pose a hazard to the neighboring property, if water is diverted
properly. The Devon Commons does leave open space of 50 feet 'between the struc-
ture and lakeshore. If the variances are granted, the entire structure should
be brought up to. minimum building code requirements.
The abutting neighbors have been notified.
P~annlng Commlsslon Hinutes
March ~, I~B7
1. Case No, 87-618 L6t size and'setback var|antes for 4~13 Island Vlew Drlve
Lot 1~, Block ~4,'.Oevon; PIg # 25-117-24 11.'0043
ravin and Jayne Hatcher were present. ::.~.-_.z--. ~
.The.Building 0fflclal, Jan Bertrand, reviewed her report that the Hetchlers
have applied'for varlances to recognize an undersized lot of ~,0~2~ square
feet &an exlstlng 5,$ foot side yard setback at .the northwest corner. They
. would llke to build a new at:ached garage within 18 to 20.3 feet to the front
)or line; the front of the.lot is at an angle to Island View. Drlve; basically
a 2 foot variance to front of garage. They are proposing.also to pull the
garage back to the east one foot so that the 5.5 foot will remain the same
for the attached garage. ~hey would like 'to add a second story to the struc-
ture. that is existing and also to add a 12 by 22. foot unenclosed deck beyond
the existing dwelling lakeside, tn 1~82, the Hetchlers were in to get the
.garage variance and that is virtually the same; but has expired. The staff
is of the opinion that there are several questions to be brought up. They've
gone over'these before: I) if structural modifications intensify 'noncon-
forming, use of the property, the undersized lot and.2) that the additions to
the home is going to exceed the 50~ value of the structure which is appraised
presently ~t $3~,700.; so half of that being ex6eeded by the addition, and
garage. Another item that is a concern is water drainage-in the area;'di-
'verting water.properly so that there won't be adjoining neighbor problems.
Right now, there is an asphalt curb between blacktop on this property and.the
abutting neighbors; she thinks with the addition to the garage, water could
be diverted towar~ island View Drive away from the neighbors. They do have
' rain g6tters on the home now. Structure would have to be brought up-to-code.
Jayne Hetchler feels they.are In a"'catch 22" situation .and there is no way
to obtain land to.increase their lot area. They are. la. the process of re-
financing the home so these proposed l~provements can be done, They do keep
up the Commons and did approach the City about purchasing it. Thera was a
deck on the home when they purchased it, but !t had dry rot and was removed
'-for safety raaCo.ns. The Commission questioned if they had a ball park figure .
for cost of improvements and if. the grading will also be done? Jan's best
est.lmate .is-that improvements will be'more-than 50~ of the present home value.
The commission'.had various comments such a~-~w~at they want to do Ks a good
idea and improving their str.ucture would help the neighbprhood and questions
such as,.i.f construction of. garage is contingent upon building a second story
to house and how it can be done... Brs. Hetchler stated yes and that elevation
sheets would help; the block work would have to-be built up ~ feet so t'hat
water drains back onto t.he street. They've ha~ a lot of water pro~lems l~.
the past because the yard dips down.
Chairman Reese felt that' Commission should deal wlth the'issues. 'c°mrn)ssioner
Smith felt .there ara a lot of undersized lots adjacent to Commons and, if that
land were .private lakeshore, they wou,ld have standard slze~ lots~ He feels
that the Lots on Commons 'should 'be able to count the commons'In total square
footage for building purposes for the lot. The Commission discussed that
commons Is'open space even tho It 6an never be built on or purchased. '
Neighbors Dorothy 'Caster and Ed Freldlund were preseht; Mr. Freldlund commented
he 'is lot'.improvements in the neighborhood., mi
City Planner Koegler stated recently.an.adjoinLng ~ublic access be)qg open
space was discussed at time of grantlng, a ~'~ri~nce on a Shadywood Pdint.lot.
The Commlsslon discussed'at length.
Smith. moved and Michae'l'seco~ded the motion to recommend'approval of'this
variance.for garage and'second story of house and deck as long as the
drainage issue be resolved at the time buil~ing'permlt is issued and
building is totally brought up to building code. Smith wanted it noted
by the City Council thatlthe reason Commission is doing thi. s is that they
are considering the total open area rather than just the square footage of
'the lot and they thlnk there are very unusual circumstances. The vote
was.: Andersen, Meyer, Michael, Smith, Thal and geiland in favor; Reese
'and Sohns. opposed. The reason for the negative votes )~ concern for the
integrity of the ordinance. Motion carried.
This will be on the City Council agen'da of March 24, 1~'87.
CITY OF HOUND
case .o.
~:ee' Paid .5'o
Date Filed
APPLICATION TO PLANNING & ZONING COHHISSION
(Please type the following information)
Street Address of Property
2. Legal DesCription of Property:
Addltion ~. ~.
Owner's Name
Address
Lot I/--~
Block / Z.~
~. Applicant (If other than owner):
Name
Day Phone No.
e
Address
Type of Request:
Variance ( ) Conditional Use Permit
Zoning Interpretation S Review
~etland Permit ( ) P.U.D.
( .) Amendment
( ) sign Permit
( )*Other
*If other, specify:
6. Present ~:oning District ~\-~
7. Existlng Use(s) of Property
8. Has an application ever been made for zoning, variance, or condltlonal use permit or
· other zoning procedure for thls property? \j~ If so, list date(s) of
list date(s) of appllcatlon, action taken ahd provide Resolution No.(s)
Copies of~previous resolutions shall accompany present request, fi.,.
I Certify that a11 of the above statements and the statements con'calned in any required
papers or plans to be submitted herewith are true and accurate. I consent to the entry In.
or upon the premises described In this application by any authorized officlal of the City
of Hound for the purpose of inspecting, or of posting, maintaining and removing such
"Signature of App] ~cant~/~...~/?'~ ' ~ . Date
·
Planning Commi ss ion Read'end/at ion:
Date 3-9-87
Council Action: Resolution No.
Date
Request fOr Zonl.ng Variance Procedure (2) Case
Location of: Signs, easements, underground utilltles., et~..
E. Indicate North compass direction
F. Any addltlonal information as may reasonably be required by the City Staff
and applicable Sections of the Zoning Ordinance.
III. Request for a Zoning Variance
.A. All.information below, a site plan, as described In Part II, and general
application must be provided before a hearingwi11 be scheduled.
B. Does the present use of the property'conform to~al~l use regulations for
the zone district In which it Is located? Yes.~) No ( ) .
If tmno~, specify each non-conforming use:
Ce
Do the existing structures comply wlth'all area height and bulk ~egulatlons
for the zone district in which it is.located? Yes (.) No (
If tmno", specify each non-conforming use:
Which unique physlcal characteristics of the subject property prevent its
onable use for any of the uses .permitted in that zoning district?
.Too narrow ( ) Topography ( ) Soll
.~.Too. small ( ) Drainage ( ) Sub-surface
Too shallow ( ) Shape , ( ) Other: Specify:
Was the hardship d~scrlbed above created by the action of anyone having
property interests in the land after the Zoning Ordinance was adopted?
Yes ( ) No ~ If yes, explain:
F. Was the hardship created by any'other man-made change, such as the reloca-
tion of a road? Yes ( ) No ~_~ If yes, explaln:
G. Are the conditions of hardship for'which you request a variance peculiar
only to the property described in this petition? Yes ( ) No
If no, how many other propert:ies are similarly affected?
hat. i.s the "m!nimum~' modification (variance) from the area-bulk regulations
hat w~11 permit you to make reasonable use of your land? (Specify, using
maps, site plans with dimensions and written explanation. Attach additional
sheets, if necessary.) _~~ -
I. Will granting of the variance be ~//aterlally detrimental ~o property in the
same 'zone, or to the enforcement of this ordinance?
CERTIFICATE OF SURVEY
FOR:
T, HonSenL~
nor.p., 8,
?ellinen, Inc.
Consulting Engineers -- Lend Surveyors -- Site Planners
'74o~ Mifche[! R,~.,Eden Preirie, Mn. 55344 q34-&163
13907 Spring Lake Rd., Minnetonka, Mn. 55343 938-5678
· r~r
~o.off~0 o
I hereby Certify that thi~ ~u~e~, ~re~ar~d b~ m~ or under m~ direct
~i~ion, i~ a true and ~orr~eI r~r~ntation of the Boundarie~ of th~ ~o~
demrib~d land and o~ th~ Iomtion of all building, if ~n~ thereon,
~i~ible ~nero~ehment~, if ~n~,.from or on ~id land and that I ~m ~ dul~
regi~ered land su~eyor under State of Minne~ta Statutes Section 326.02
,o
~/ ~/'
Date: ~ ~[ Regi~ration No & Z
CASE NO. 87-618
I .
!
RECEIVED
Island Vie~ ]~-ive ~o.
Illound, minnesota 55364
MAR 2 0 1987
mm-ch 18, 1967
Re: lll~,h 24th lllo~nd ¢itg Council meeting - Request for' zoning variances on the
Kevin H®tchler r~mdenoe at 4913.Luland Vio~ Drive So.
Dear' City Council membe':
Because I must be at mit emplogm"s Tampa, Fire-ida office on march 24th I ~rill not be
able to attend the Citg Council meeting on that evening. It ia fei- this reason I ask
that gou accept, this letter ua mY vials on the proposed house r~constructl0n b~j mg
mi joining nsighbct-o Kevin Hetchle'.
It is rn!J understanding Kevin intends te add a gm-age on the ner%h side of his
residence, add a ~ level to the home, add a h-ant deck to the second level on the
south aide and reroof the entire home. It. ia also mg underatandin9 Lt~k this
l~O~ed reconstruction ~uir~ the approval of the mound Citg Council.
HI!j p~u-poae in %~-lting this lettm- is two-fold:
First - I mn in agreement and svmpothg with Kevin'a desire to imjFove his home
and would agree with a re~onable l:rOlX~ which would result in an improvement
in his Iamll~j'a en~xjrnent, c~ the home and the value of the pi-opert!l.
Second - Because the proposed construction ~ill add a verdi isionificant amount of
bulk to the existing structure, on what ia a ver~J small lot. and because the roo~ area
~rlll lnc2-ease significantll,l. 'with lncr~aeed warm' run-off on the w~st aide of the
structure and because mil house ia onlil a few feet to the ~ G~ Kevin'a house I am
3~rg' concm-ned that anil construction be done in a manne~ which ~ill result in the
prevention of ang additional wute~ drainage from Kevin'a l~'opel'til to mil l~Ope~ii.
I am eapeciallil concerned bocauae the lo~e~ level of mil home ia aplm'azimatelil
one-half belo~ g~und level. This lowe~- level consists of bedroo~ and a famil!j room
- only a fe~ feet from the adjoining property. In our three yem-a of residence in this
home L~ts lowe~ level has aiwa.us been dry.!. Ileve~ a wetness ]~oblem from outside
It is becauae of' this concern that I ~etained the ciyil engineering firm of Schoell and
madson, Inc. of minnetonka to r~ndet' the~ e~']3ert opinion on the construction
conaider~ti0na that are neceaaarlJ to prevent a water' drainage l~oblem ms a result, of
the anticipated construction on the adjoining l~opertg. Attached ia a COl~J of theh-
lett~'. I eapeciallg direct llom' attention to the necessibj of maintaining the pl-ope~
grade levels and landscaping and t. he necessitg fat' a del:i'eaaed clr~nage wag on the
west aide of the l~opertg. I urge that the r~commendations set IGL~ch in the attached
let.tm- be adopted as an essential part of ang Citg Council approval of this mattel-.
Thank gou f~r' gout' consideration of this letter and mg obeervationa.
cc: Kevin He,chief ,
Jan Bertrand - Building Iru{pectc~
GCHOELL & MADGON, INC.
ENGINEERS · SURVEYORS · PLANNERS
SOILTESTING
IEil~::~] ,~1.~-7B01 · 1C)~0 WAYZATA BLVD.· MINNETONKA, MN
March 16, 1987
Dorthy and Lewis Caster
4917 Island View Drive
Mound, Minnesota 55364
Subject:
Drainage from the Neighbor's
Proposed Building Remodeling
Dear Dorthy and Lewis Caster:
This letter is in response to your concerns about any
changes in the existing drainage caused by the proposed
remodeling on the property to the east of your residence, that
these changes would direct additional storm and snowmelt water
ont° your property causing basement water problems, which I have
been told up to this time have not occurred.
On March 16, 1987, I met with Dorthy at the Casters'
residence~ The proposed neighbor's remodeling plans were
explained to me and I reviewed the existing topography and
drainage of both lots. Using the information gathered from that
meeting, I am forwarding to you the following comments:
1)
That the proposed neighbor's remodeling be done in such
a manner that no storm and snowmelt water from 'your
neighbor's property be directed to or on your property.
To prevent this,.your neighbor must ~ave a properly
installed rain gutter system with downspouts draining
onto the asphalt drive and draining onto the front yard
towards the lake. There should not be a downspout
draining onto the side yard area. To operate properly,
the rain gutters must be cleaned and maintained.
2)
One of the techniques used to prevent basement water
problems is to slope the ground away from a house.
However, in this case, if the neighbor sloped the earth
away from his house during remodeling, this would drain
the neighbor's side yard onto your property. To prevent
this situation, a depressed drainage way should be
constructed in your neighbor's side yard, draining from
SCHOELL & MADISON~ INC,
Dorthy and Lewis Caster
Page Two
March 16, 1987
the back of the house (driveway) to the front and out
towards the lake. This drainage way must be free from
trash and debris and kept unobstructed in order to
operate properly.
From the description given to me from Dorthy, your
neighbor's remodeling will add to the roof surface~increasing the
amount of stormwater and snowmelt drainage generated on the
property. If this storm and snowmelt water is not handled
properly and in a "common sense" manner, additional water could
be directed onto your property, possibly creating water problems
in your basement.
I would recommend that the rain gutter system and drainage
way construction be included in the required building permit
needed for remodeling construction on this scale.
If you have any comments or questions, please feel free to
give me a call.
Very truly yours,
JK:mks
SCHO LL & MADSON, INC..
~arwacki, P.E.
RESOLUTION NO. 87-
PROPOSED RESOLUTION
CASE NO. 87'619
RESOLUTION TO CONCUR WITH THE PLANNING COMMISSION
RECOMMENDATION TO RECOGNIZE AN EXISTING UNDERSIZED
LOT FOR LOT 7, EXCEPT THE NORTH 14 FEET, AND LOT 8,
BLOCK 9, DREAMWOOD, PID # 13-117-24 21 0029; P &
Z CASE NO. 87-619 (1729 Bluebird Lane)
WHEREAS, the applicant has requested a lot size, variance to
allow the construction of a 24 by 28 foot garage addition to his existing
dwelling and removal of an existing 12 by 24 foot detached garage; and
WHEREAS, the R-2 Zoni. ng District requires 6,000 square foot
lot area and 6 footsideyard,. 15 foot rear yard and a 20 foot front yard
setback; and
WHEREAS, the Planning Commission has reviewed the request and
does recognize the existing undersized lot size, but recommends the required
20 foot front yard setback.
NOW, THEREFORE, BE 1T RESOLVED by the City Council.of the City
of Mound, Minnesota, the variance is approved to allow a garage addition, to
the existing home with conforming setbacks on the undersized 5,306 square
foot+ property for Lot 7, except the North 14 feet, and Lot 8, Block 9,
Dream--wood, PID # 13-117-24 21 0029, 1729 Bluebird Lane.
TO:
FROM:
Planning commission, Applicant and Staff
Jan Bertrand, Building Official
CASE NO. 87-619
Plannlng Commission Agenda of March 9, 1987
CASE NO. 87-619
APPLICANT: Rob Maiers
LOCATION: 17~ Bluebird Lane
LEGAL DESC.: Lot 7 except the North 14 feet and Lot 8, Block 9, Drean~eood;
PID 13-117-24 21 0029
SUBJECT: Lot Size Variance
EXISTING ZONING: R-2 Single Family
The applicant is reqUesting.a lot size variance to a11°w.the construction of
a 24 by 28 foot garage addition to. his existing dwel'ling'and removal of an
existing 12 foot by 24 foot:detached garage,
The R-2 Zoning District requj.res'a 6,000'square lot area. The present size
of 'Lot 7 except the north 14'feet and all of Lot 8, Block 9, Dream~ood Addi-
tion is 5,306 square feet+ . .The'R-2 Zoning District requires 6 foot side
yards, 15 foot rear yard and 20 foot front yard setback.
The applicant's proposal Includes'an undersized lot and a request.for a 2
foot front yard setback Yarlance to allow the attached garage within 18 feet
of the front property line,.'.The existing detached garage is 7.1 feet to the
front property llne and 7.1 to.~the north property line and is proposed to be
removed from the location..The appl'icant is requesting that the 24 foot
depth garage be l'ocated 1 foot in front of the home due [o the location of
the maple tree within five'feet of the proposed addition.
RECOMHENDATION: Possibly the si.ze of the garage could be reduced to 22
foot instead of requiring a 2 foot front yard variance. !n order to afford
the owner reasonable use of the land, the garage addition is recommended for
approval on the undersized 5,306~ square foot lot upon the condition that
it maintain a 6 foot side yard to the north property llne.
The abutting neighbors have been notified.
This will be referred to the City Council on March 24, 1987.
JB/ms
'Planning Commission Hinutes
I~arch ~, 1~)87
Case .No. 87-619 Lot size variance fOr 1729 Bl~uebi'~d Lane .............
· Lot 7 except t~e N. 14' feet and Lot 8, Block 9, Dreamwood
Rob Haiers was present',
The Building Official reviewed the request for a 'lot size variance to allow
construction of a .24 by 28 foot attached garage to his existing dwelling.
The 12 by 24 foot detached garage would be removed. There was also a hand-
out from a.neighbor asking for concrete provisions for resolving the drain-
age problem. The Building Official went over the minimum requirements and
that the staff .recommends approvalof the lot' .size variance, but that the
required froht yard setback be maintained. She commented that the neighbor,
Hr, Willette, is concerned about.the drainage as his property takes the
drainage off of the lots on both sides.; it is a ]ow area. She was not
aware that drainage from house on' Bluebird Lane was not res°]ved; butshe wi]]
handle, The Chairman. asked, the Building.Official to Check if the statements
are true and write a letter.responding to Mr..Willette's concerns and deal
with those'issOes.
The Commission had various qu&stions'and comments including that the tree
was not One with a long'life and applicant should not be.~hat concerned'
about it. The neighbor's 3.9.foot Sideyard setback to his'new garage was
noted. Haler stated the surveyor found a 2 foot discrepancy in the lot llne.
.Thal moved and ~eiland seconded a motion to r~commend apProving:the variance
"recognizing the u.nders]zed lot, but requi~e b conforming front.yard setback
with the Bui)ding Official making.certain that drainage i's taken Care of,
The vote' was unanimously in favor.
The Commission noted that the attached garage would still, be farther from the
front property line than the"nelghbor~s house to the north.
This will be on the City Council agenda o~ Harch 24; 1987. ..
CITY OF HOUND
,',,~,,..'-.-*'.~ .' , ..... , I~,-~tw~.,, ~..~,?,APPLICATION TO PLANNING & ZONING COHHISSION
:'";".----~---;:-": :'~ r~ !~i'~:*~-~- (Please type the following Information)
Street Address of Property
Legal Description of Property:
Addi tlon '
Case'No.
Fee' Pa i d~ ~-o ~
Date Fl led
Lot 7 ~',x¢¢-¢¢ ,Z,'m~,,,¢ /4//.-
Day Phone No.
Applicant (if other than owner):
Name Day Phone No.
Address
Type of Request:
(~) Variance ( ) Conditional Use Permit
( ) Zoning Interpretation & Revie~
( .) Netland Permit ( ) P.U.D.
( ).Amendment
( ) Sign Permit
( )*Other
*If other, specify:
~" Present zo'ning District ' f~-'~-
7. Existlng Use(s) of Property /~c~//~,~,~
e
Has an application ever been made for zoning, v~ance, or conditional use permlt or
· other zoning procedure for this property?f~, If so, list date(s) of
llst date(s) of application, action taken and provide Resolutlon No.(s)
Copies of previous resolutions shall accompany present request.
I certify that all of the above statements and the statements contained In any required
papers or plans to be submitted herewith are true and accurate· I consent to the entry In
or upon the premises described In this application by any authorized-off~cial of the City
of ~ound for the purpos~_~ inspecting, or of posting, maintaining and removing such
not~ces as may be.re~iredbv la~.
'"Signature of Appl~ca - Oate~-/~- ~""'~.,.
Planning Commission Recommendation:
Date
3-9-87
Council Action:
Resolution No.
Date 3-2~87
Request for Zoning Variance Procedure
(2)
Case # ~'?-~/~
D. Location of: Signs, easements~ underground utilities, etc.
E. Indicate North compass direction
F. Any addltional information as may reasonably be required by the City Staff
and applicable Sections of the Zonlng Ordinance.
III. Request for a Zonln9 Variance
A. A11.informatlon below, a site.plan, as described In Part II, and general
applicati~n must be provided before a hearing.will be scheduled.
B. Does .the present use of. the property'conform to all use regulations for
the zone district In which It Is located? Yes ( ) Ho (~)
If !~no'', specify each ~°n-conforming use: '
Ce
Do the exlstlng structures comply with a11 area height and bulk regulations
for the zone district in which l't Is.located? Yes (f) No ( )
If "not', specify each non-conforming use:
D.' Vhich unique physica! characteristics of the subject property prevent Its
reasonable use for any of the uses.permitted in that zoning dlstrict?
( ) .Too narrow ( ) Topography ( ) Soil
(%) Too small ( ) Drainage ( ) Sub-surface
(..) Too shallow ( ) Shape (~--) Other: Specify:
E..Vas the hardship d~scribed above created by the action of anyone having
property Interests in the land after the Zoning-Ordinance was adopted?
Yes ( ) No (~) If yes, explain:
F®
Vas the hardship created by any other man-made change, such as the reloca-
tlon of a road? Yes ( ) No (~) If yes, explain:
G. Are the conditions of hardship for'which you request a variance peculiar
only to the property described in this petition? Yes '(~) No ( )
If no, how many other properties are similarly affected?
..Vhatis the "minimum" modification (variance) from the regulations'
area-bulk
.that will permit you to make reasonable use of your land? (Specify, using
maps, site plans with dimensions and written explanation. Attach additional
sheets, If necessary.)
I. Vill granting of the variance be mat,flatly detrimental to property in the
same zone, or to the enforcement of this ordinance?
-, '.Prepared for:
ROB MAIERS
S~uth
e{ L*~ 1
1S
LI, I
t~
LEGAL DESCRIPTION:
Lot ? except the north 14.00 feet and all of Lot 8, Block 9,
DREAHWOOD, according to the recorded plat thereof, Hennepin
County, Minnesota.
GENERAl. NOTES
o Denotes iron monument
"+" Denotes cross chiseled in concrete
~c 959.7 Denotes existing spat elevation
~ Denotes proposed spot elevation
¢ Denotes surface drainage~ '
Oashed contour lines denotes proposed features
Solid contour lines denotes existing features
Proposed top of foundation elevation =
Proposed basement floor elevation =
Proposed garage floor elevation =
BENCHMARK:
ALL-METRO L-AND
,,SURVEYORS.
2~40 Daniels Street
Long Lake, Minnesota 55556
Ph: 475-1455
.T beg:eh), certify that this survly, Can or rlpo. r.f
was prepared by me or under my direct supervtllOll
and that T. om a duly Registered Land Surveyor
under the laws of the State of Minnesota.
176Z5
OATZ RZG. .0.
SCALE
BOOK I PAGE
FILE NO.
B7OIG-A
WilletteRefrigeration Services
~720 ^vocet La~e
Mound, MN 55364
Phone 472-7143
3/9/87
To the I~ound Planning Commision,
As I am unable to attend tonights meeting I am send-
ing this letter. I would like to address Case no. 87-619,
Rob Maiers, 1729 Bluebird Ln.
I strongly oppose the ,granting of a variance and
building permit even without a variance for the proposed
garage unless concrete provisions are made to ensure ad-
equate drainage of both .garage and remainin~ lot to Blue-
bird Ln.
I stress the term concrete provisions. I believe
there is a building code ordinancee '~,,'hich addresses this
issue. T~ this date the City of i,iounds enforcement of this
has been dismal. My lot is lower than most of the surron-
ding lots and is recieving most of their drainage. In
1980 when the home at 1730 Avocet Ln. was built I was as-
sured by Hank (then bldg inspector) that he would make
sure there would be no drainage to my property. He lied.
Lqaen the Roberges recently built a g~sZ~_~ ~,~.~ and home on
21~uebird Ln. Iwas assured by Jan Bertran that he ,~zould
install 2utters with the downspouts draining to Bluebird
Lane and would be landscaping to ensure drainage to Blue-
bird. As of yet there are no downspouts and the downspouts
opening are at the rear of the lot.
If these drainage problems are addressed and I re-
ieve in writing quarentees from both the city and
Haiers I have no objection whatsoever to the proposed
variance.
Beware, if the city screws up again I ~-.~ill have no
choice but to t~J~e le,gal action.
Th ank you
Paul k~i!lette
1720 Avocet Ln
;lound, ~iinn.
COMMON
CITY OF HOUND
Hound ~ H~nnesota
NOTICE OF PUBLIC HEARING TO CONSIDER ALLOWING
STRUCTURAL HODIFICATIONS, APPROVAL.OF VARIANCES
AND A CONDITIONAL USE PERHIT FOR. GROCERY STORE
KNOWNASGRII~I'S.STORE, 3069 BRIGHTON BOULEVARD,'
".I~.THE B-3' NEI~HBORHOODBUSINESS DISTRICt.
NOTICE Is HEREBY GiVEN.that on Tuesday', April i~, 1987, at 7:30 P.H.
at the qity' Hall, $341Raywood Road,'.Hound, Hi.nnesota~ a:hearing will be
held to consider a*llo~ing.structural;modi'fications to .the building presently
known as ~tGri.mm~.s Storett*,'3069 Brighton Boulevard; and to consider approving
variances and a condit'ional' use.permi*t.for a grocery store In the B.,3 Neigh-
borhood Zoning District. Property'1egally described as: Lot i8, Block 15,
Arden; PID Number 2q-lly-2q q3 0017,
All persons appearing at' said.heari..ng ~i11*be given.the'opportunity to
be heard.
Francene C. Clark, City Clerk
3030 Harbor Lane North,
Suite 104
Minneapolis, Minnesota 55441
612/553-1950
TO: Planning Commission and Staff
FROM: Mark Koegler, City Planner
DATE: March 9, 1987
~JBJECT: Variance (Grims Store)
CASE NO: 87-620
V~tS FILE NO: 87-310-A14-Z0
EXISTING ZONING: Neighborhood Business (B-3)
~SIVEPLAN: Residential
BACKGROUND: The applicant has applied for a variance to recognize the existing
setbacks and lot area for the grocery store at 3069 Brighton Boulevard (Grims
Store). The existing store consists of approximately 1300 square feet and has a
one foot setback on the north, a six foot setback on the east, a 17 foot setback
on the south and a 9 foot 10 inch setback on the west. The lot area totals 3000
square feet.
In the B-3 zone, uses are required to have 10,000 square feet of lot area.
Required setbacks for the existing store are 50 feet on the north, 30 feet on
the east, 30 feet on the south and 50 feet on the west. The subject property
will require a 7000 square foot lot area variance, a 49 foot variance along the
northern property line, a 24 foot variance along Brighton, a 13 foot variance
along Tuxedo and a 40 foot 2 inch variance along the western property line.
Additionally, the applicant shows a total of 7 parking stalls and the ordinance
requires 9 stalls resulting in a 2 stall variance.
COMMENTS: The Zoning Ordinance allows variances providing that the use is not
intensified. The proposed improvements to the grocery store are structural and
cosmetic in nature and will not increase the size of the building. In addition
to the proposed variances, a new conditional use permit should be issued for the
store. The existing store is a grandfathered use and as a result, no written
permit currently exists.
RECOMMENDATION: Staff recommends approval of a conditional use permit and
recognition of the existing variances for the grocery store at 3069 Brighton
Boulevard subject to the following:
®The existing parking area shall be reviewed by the City ~gineer
to ensure adequate ingress/egress.
?q7
~3 I:~ I G HT ON
March 9, 1987
3, Case No, 87=~20 Yarlances.for.Lot $1ze'~nd'$etbacks for 3069 Br. lghton. Blyd,
Lot 18, Block 15, Arden;.PI0 24-117-2~ 43 0017' :
· Devlin Gleason was. present,
The Clty Pla~ner, Bark.Koegler, revlewed Bls'report,'glv)ng.the.'&xlsting Sizes
and setbacks, the requirements'and.the.amou~_..~f varlances'needed'.wh~ch are:
7,000 square foot .lot area~.a 49 foot;varia~'along.the'northern property
(exlstlng setback is 1 foot and .50 foot.ls.reqoIred because structure abuts
residentlal), a 24. foot va'rlance along. BKi~ht6~,-a.)3 foot varlance along
TuXedo and.a 40 foot 2 Inch variance along the Western propeFtY-'llne
abutting reslden'tial) and additi.onally"2.sta)! parki6g..variance.' 'He commented
this request doesnmt )nc~ease~the bUlk.of the bui)dlng.'
The appllcant, Oeviln G)ea~on, commented'he Is buying'the business and he will
operate It, ~alnly, he is puttlng in new fl~qr, new beam golng through the
center, new joists, beefing'up the ~oof., putting In new'electr!cal with a 200 amp
'.service, ,hooklng up to'CIt~ sewer.and.installlng p.lumblng. The :om~isslon
asked about the 50 percent, on this request'(~ost of what. would.be, done).
Gleason figures the value to be.about'$q0,O00 and will be puttlng in about
$~0,000.+, (Preseht tax value Is listed es $22,200.) It was noted that the
foundmt1~n Is good; he~.¢lay tile walls, The beams end support posts are beln'g
changed. The structure was built In 1904 end probably wou~d quallfy is,an
hlstorlcal bulldi.ng '(Outside ~ould have to be left un'changed)~
The neighbor, Mrs, Tobey, has real concerns; thelr property wraps a~ound and
she commented that.she'trled to purchase store.in order-'toii'level; but it.was
too exp'ensive. If building is'to be t'here, she'd like to'see.it upgraded,
The Commlsslon dlscus's'ed that it. Is very much nonconformlng structure. The
permlt ~as Issued for non-structural improvements 11ke rooflng, fir out
existing walls, insulate and putting in bathroom partitions:' be reopened as. a
grocery store. It was ·noted that there is not a condltional use permit
on thls property, but there should be. The Con~nission discussed at length;
they asked..~b~ut' proposed'hours of operatlon and what alternatives, there
m.ight be for thls property?' $1eas0n stated he planned on belng open about
7 a.m. for commuters to perhaps 7 p.m.;"in the summer, perhaps unt11 9 p.m.
Koegter state~ you have to a11ow some reasonable use of the property or h~ve
the City acquire it. - ~ '
Meyer moved and Smith Seconded a motion .to recommend, approving the staff
recommendation to allow fixing.up the building and recognize'the exlsting
non-conformancles a~d.'bring the building up to Building :ode.
The'parking In front Of the store was dlscusse~, and felt to be.hazardous
:o chlldren exiting:the store.' It was-suggested that "no parklng" be al.lowed
from Tobey's mail box t~ corner and ~t be signed.
Chairman Reese stated he Intended t~-vote'agalnst thls motion and he'd 11ke
his reasons .noted in the minutes. They are as roi.lows:.
On Page'2 of ¢it¥ Attorneyis-lettec to Clty Ma~age~.Leonard. K~pp.:~ated."
Sept. 181 196~,.which says, '!The.general rule of law is. that where a .
.property .owner purchases property after adoptloo of a zoning ordinance
whlch restricts the property's.use, he has no standing to complaln that
the rest'rlction on the use unlawfully diminishes the value o~ this property."
~age 1 of City Attorney's letter da:ed Apr11 15, 1976 whlch says
"when l~.was conveyed to him,'appllcan~ and his predecessor in title knew
that his :10t' di'd not ~eet these .requirement'.,~. .... "The property owners of
· sdbstanda~d lots.d0.not have an'automat1~right to the issuance of permits~
par~lcul.a.rly when ownership at the time of the adoption of the ordinance
was'in common with ownership'of abutting properties,'maklng it physlcal.ly
feasible to combine such separate lo'ts'of record for purposes of the
issuance;of permits to build only one single.family dwelllng.."
The vote on the motion was: Reese, Michael, Sohns and Weiland against;
· Andersen, Heyer~ Smith and'The1 in favor; vote is tled, 4 to 4. ~otion failed.
This will go to the City Council on March 24, 1987.
After further'discusslon by the Commission:
Smlth moved and Weiland seconded a m°tlon that if the Counc11 approves
the variance request, the Planning Commisslon would waive havTng this
item come back to the Planning Commlsslon for a Conditional Use public
hearing. The vote was unanlmously in favor. _
Street. Address of Property
Legal Description of Property: Lot
Addition A
o,,,,.,-', B e v I i
CITY OF HOUND
APPLICATION TO PLANNING & ZONING COHHISSION
(Please type the following information)
Case No. ~7'- C~o
Fee Paid
D~te Filed ~;T-.~-'-fp'?
Block [~_
PlO No.
/4. Applicant (If other than owner):
Name
Day Phone No.
Address
Type of Request:
(~) Variance ( ) Conditional Use Permit
( ) Zoning Interpretation & Review
( l) Wetland Permit ( ) P.U.D.
) Amendment
) Sign Permit
)*Other
*lfother, specify:
Present Zoning District ~
Existing Use(s) of Property
--- /
Has an application ever been made for zoning, variance, or conditional use permit or
other zoning procedure for this property? ~1(~ If so, list date(s) of
llst date(s) of application, action taken and provide Resolutlon No.(s)
Copies of previous resolutions shall accompany present request·
I certify that a11 of the above statements and the statements contained In any required
papers or plans to be submitted herewith are true and accurate. I consent to the entry in
or upon the premises described in this application by any authorized officlal of the City
of Hound for the purpose~of inspecting, or of. posting, maintaining and removing such
notices as may be requi~ed b~law.
Planning Commission Recommendation:
Date
Council Action:
Resolution No.
Date '
h/82
Request for Zoni.n9 Variance Procedure (2)
Case # J~ ? - b~to
O.. Location of= Signs, easements, underground utllltles, et~'.
E. Indicate North compass direction
F. Any additlonal Information as may reasonably be required by the City Staff
and appllcable Sections of the 2oning Ordinance.
I!1..Request for a Zonin~ Variance
.A. All information below, a site plan, as described in Part II, and general
application must be provided before a hearing will be scheduled.
B. ODes the present use of the property conform to all use regulations for
the zone district In which it is located? Yes ( ) No ~
If "no", specify each non-conforming use:
C. Do the existing structures comply ~lth'a11 area hei[h~ and bulk regulatlons
for the zone district in which It ~s.located? Yes (~/~ No ( )
If '~no~', specify each non-conforming use:
D. ~/hich unique physical characteristics of the subject property prevent its
reasonable use for any of the uses .permitted in that zoning district?
) .Too narrow ( · ) Topography ( )
Too. small ( ) Drainage ( )
(.) Too shallow ( ) S_hape ( )
E. Was the hardship d~scribed above created by the action of anyone having
property..interests in the land after the Zoning Ordinance was adopted2
Yes ( ) No ~) if yes, explain:
Sol 1
Sub-surface
Other: Specify:
F. Was the hardship created by any'other man-made change, such as the reloca-
tion of a road? Yes ( ) No ~ If yes, explain:
Are the conditions of hardship for'which you request a variance peculiar
only to the property described in this petition? Yes '(~ No ( )
If no, how many other properties are similarly affected?
H. What is the "minimum" modification (variance) from the area-bulk regulations
that will permit you to make reasonable use of your land? (Specify, using
maps, site plans with dimensions and written explanation. Attach additional
sheets, If necessary.)
I. Will granting of the variance be materially detrlmental to property in the
same zone, or to the enforcement of this ordinance?
* and the'roof trusses to brlng..the'bulldi.ng up-to-code, and fo~ safety reasons.
~0
This block i~ oll morsh
RD ~ ....
Idorshj
RESOLUTION NO. 87
RESOLUTION AUTHORIZING VARIANCES FOR MOUND V.P.W. POST 5113,
AUDITOR'S SUBDIVISION NUMBER 167, GOMMERCE BOULEVARD
9~7~AS, the City Council on March 24, 1987, considered a request for the
issuance of [mrking variances for V.F.W. Post 5113; and
WHEREAS, Section 23.716.2(2) of the Mound Code of Ordinances requires 10 x
20 foot parking stalls and the site plan dated March 17, 1987, indicates 9 x 18
foot parking spaces requiring a space size variance; and
~{EREAS, Section 23.716.3(4) of the Mound Code of Ordinances requires a
fence along, the east side of the site which is zoned R-1 and no fence is
indicated on the site plan requiring a variance; and
WHEREAS, Section 23.716.3(1) of the Mound Code of Ordinances limits
driveway entrances to 22 feet in width and the site plan indicates entrances 25
feet in width requiring a three (3) foot variance; and
WHEREAS, the principal use of the property is a permitted use in the B-I,
Central Business zone; and
WHEREAS, the proposed variances satisfy the criteria for granting
variances as stated in Section 23.506.1 of the Mound Code of Ordinances; and
WHEREAS, the Planning Commission has reviewed the request and does
recommend approval.
NOW, THEREFORE, BE IT RESOLVEDby the City Council of the City of Mound,
Minnesota, that the parking variances are hereby approved subject to the'
following:
An occupancy permit for the building will not be issued until the following
conditions have been met:
1. Review and approval of all plans by the DNR and Watershed District.
Hennepin County shall review the locations of entrances along
Co~xnerce Boulevard and issue a permit for access to the county road.
Parking lot construction shall consist of a perimeter concrete curb
and gutter and 3 inch bituminous surfacing with a minimum 4 inch
Class 5 base.
An easement acceptable to the city engineer shall be Granted along
the drainage ditch.
0
The southern parking lot shall be shifted 3 feet to the north
creating a 6 foot Green strip along the southern property line.
A detailed landscaping plan shall be submitted for review and
approval by the city planner.
The developer shall post a performance bond in the amount of
$48,000.
Handicapped parking spaces shall conform to code requirements and
shall be appropriately signed.
Exterior signaGe shall comply with the Mound Sign Ordinance.
Trash dumpster location and screening shall be reviewed and approved
by the buildin~ official.
McCOMBS-KNUTSON ASSOCIATES, INC.
CONSULTING ENGINEERS ] LAND SURVEYORS I PLANNERS
December 4, 1986
RECEIVED DEC 4198.3
Reply To:
12800 Industrial Park Boulevard
Plymouth, Minnesota 55441
(612) 559-3700
Ms. Oan Bertrand
Planning and Zoning
City of Hound
5341 Maywood Road
Mound, MN 5536~
SUBJECT:
Site Plan VFW
Case #86-558
MKA #8113
Dear Oan:
As requested, we have reviewed the revised site plan for the new VF'W
Building, dated 11-6-86, which we received this week. The following are our
comments and recommendations.
We have discussed this project with Oulie Johnson, of the Minnehaha Creek
Watershed District, and found out that the developer has not applied for a
permit. If the City approves the plan, it should be contingent upon the
developer receiving approval from not only the MCWD, but also the DNR if they
require a review. The watersheds submission deadline for their December 18th
meeting is Monday, December 8th. Because a ponding area is required, we would
recommend that the parking lot be hard surfaced and have curb around the
perimeter, preferably concrete curb and gutter. We would also suggest a
separation between the City sidewalk and the proposed parking lot be a
requirement as well as some type of screening along the south side; such as
bushes or a 36" high louvered fence.
The owner or developer should also submit for approval a more detailed plan
for the extension of the existing storm sewer in Commerce Boulevard. We are
assuming that this new storm sewer would become the responsibility of the City
once it is constructed. Therefore, a 20 foot wide permanent easement should be
granted to the City. In the past, the City has required that performance bonds
be furnished to cover site improvements on projects such as this, therefore, we
would recommend the VFW be no exception. We have estimated the.cost of the
improvements as follows:
Storm Sewer
Curb & Gutter
Parking Lot Construction
Landscaping
Total Estimated Construction Cost
$ 8,500.00
$ 3,800.00
$ 23,100.00
$ 3,000.00
$ 38,400.00
Suggested Bond Amount
Construction Cost $38,400.00 x 1.25% = $ 48,000.00
In conclusion, we would suggest approval of the site plan and the variance
contingent upon the following conditions:
Ms. Oan Bertrand
December 4, 1986
Page Two
1. Approval from the DK~ and Minnehaha Creek Watershed District.
2. Approval from Hennepin County Highway Department for the new
entrances.
Concrete curb and gutter be installed on the perimeter of the parking
iot.
~ The parking iot be surfaced with a minimum of 4" gravei base (Ciass 5
- lO0~ crushed rock) and 3" of bituminous.
Storm sewer be installed to City requirements and a permanent easement
be granted to the City of Mound.
Screening, in the form of bushes or louvered fence, be furnished along
south property line to block headlights from shining on the adjacent
residence.
7. Furnish performance bond in the amound of $48,000.00 to cover site
improvements.
If you have any questions, or need any additional information, please
contact us.
Very truly yours,
McCOMBS-KNUTSON ASSOCIATES, INC.
$C:jmj
cc: Roy Westergard - V.F.W.
Oohn Cameron
OPlanning Comm~ss|on M|~utes
November 10, 1986
~T--Case-'i~:-~LS$8--:~ark-i~i'g-'v~ria-~-~es :fOr new'V'.F.W. Bui 1ding at 254~ Commerce
Boulevard;.Lots 26-30, 32 and Part'of 33, Auditor-'s Subdivision // 167
Mr. Roy. Westergaard was present;
Mark Koegler reviewed hls 'repOrt on the. plans' for the new V.F.W. Post 5113
and commented on the. parking. variances reqiJired. On Item 2,. he stated City
does not advocate there shbuld-be a .fence, but-Ordinance requires ~ne so a '.
variance Is 'needed for there not. to be;. on' Item 4, he suggested applicant
shift the Parki'ng. lot .slightly to allow a 3' foot setback to .conform with'
ordinance, He is recor, mendlng other three variances be gran.ted. The
Building Offlclal.added a conditlon that City Engineer approve site plan
grading' and 'drainage. She also expla'ined'the ratio of parking is tied to
the occupant loadof the bu'i'ldlng which is 261.people and parking limlts the
number of people (amount of available parking). She stated occupant load will
be posted in the building.
The Commission discussed ho~ the: lot would be marked, .curb cuts, entrances, etc,
.Weiland moved to a'~proVe the parking vat.lances according to.the staff recom-
· men~lat ions (! terns '1 ~l~oug'i~ 3). -. _K'e_.n.i~mi'th seconded .the mot, on-~' -' Tfie' v&te
un.a.n imou$!~-:i'? f~vOr; -.. ..
Thls w111 be on the cltY'COUncil agenda'of. November 25,
3030 Harbor Lane North,
Suite 104
Minneapolis, Minnesota 55441
612/553-1950
HimORANDUH
TO: Jan Bertrand ...~/'~
FROH: Hark Koegle=
SUBJ: 'VFW POst_ 5113
DATE: October 21, 1986
i have reviewed the plans for VF~ Post 5113 from Horan Associates
dated lO/14/S6j The plan as proposed will require a number of
Parking variances.
!- Space Size - The plan calls fcr 9X19 foot spaces. The Zon'.ng
9rd ~inance (23.716,2(2))..requires 10X20 foot spaces.
~.. The 'east side of the p~operty borders an R.-1;..-zonin. ~ district.
Accordingly, Section' 23.716.4(4). of ~.he Hound Zonln~ .Code
requl~es .a fence along the parking area. The plan does not sh~
a proposed fence.
3. Drll, eway en:rancea to the t~o parking areas are shown on the
plan as being 25'.- 26 ieet wide. T~a ordinance (23.716.3(1)) ·
limits driveway a~cesses to 22 feet in~idth.
4. The southern parking lot is shown wi:him one foot of the
proparty line. The Zonin~ Ordinance requires either a 3 foot
setback or the installation of a Euard of normal bump-~r hei;ht
not less than .one foot'from the property lime.
The required variances are primarily proce~dural. On items 1-3,:
a favorable staff.recommendaticn is likely. On item~, ~
suggest that the parking lot be shifted to the north to accomodate
the required'3 feo~ setback.
CITY OF HOUND
Date Fl led
APPLICATION TO PLANNING ~, ZONING CO/4HISSION
(Please type the following InformatTon) '
i, Street Address of Property ,.
2. Legal DesCrlptlon of Property: Lot~,2~-~7-~~-,~-
Addition. PID No.
Address
Day Phone No..~.2. "'~'/,~"~
Appllcant/.(lf other.than owner): ~ ,
Nama~Day Phone No.~
Address ~ ~ ~ /~'t~_ ~~'; ~ ~'~r~ , ,
Type of Request: '..) Variance ( ) ~ondltlonal Use Pemlt ( ) ~nd~nt
" '. Zoning Interpretation & Review ( ) Sign Pemlt
( ) ~etland Permit ( ) P.U.~ ( )*Other'
*If other, specifY: .
:sent Zoh'ing Olstrlct
7. Existing Use(s) of Property , - ;..
8. Has an application ever been:'mde for zoning, va_rlance,.or condltlonai use permit or
other zoning procedure for this propertY? /~//) ....... " .. If so, llst date(s) of
list date(s) of appllcatlon, action taken and provide Resolution No.(s)
Copies of previous resolutions shall accompany present request.
I certify that a11 of the ~6ov~'st~tements and .t~e statements contained in any requ.lred
papers or plans to be submitted herewith are true and accurate. I consent to the entry In
or upon the premises described in this application by any ~uthorlzed offlc1~l of the City
of Hound for the purpose of inspecting, or of posting, maintaining and removlng such
notices as may be requlred~y~a~/,
Signature of Applicant
P1annlng Commission Recommendation:
Date ,//"/'/"' '*P'~
Date
Councll Action:
Resolutlon No.
Date
Request for Zoning Variance Procedure (2) Case # ~/~-
O. Location of: Signs, easements, underground utilities, etc~
E. Indicate North compass dlrection
F. Any additional Information as may reasonably be required by the City Staff
and appllcable Sections of the Zoning Ordinance.
III. Request for a Zoning Variance
A. All Information below, a site plan, as described In Part II, and general
appllcatlon must.be provided before a hearing w111 be scheduled.
B. Does the present 'Use of the property conform to a11 use regulatlons for
the zone district In which it Is located? Yes (~)~) No ( )
If ~no", specify each non-conforming use:
Co
De
Do the existing structures comply wlth ali area height and bulk regulations
for the zone dl.strlct In which It is located? Yes (~/) No ( )
If "no", specify each non-conforming use:
Which uniqu~ physical characteristics of:'the subject property prevent Its
reasonable use for any of the uses permitt~d in that zoning district?
( ) .Too narrow ( ) Topography ~c.) Sol!
( ) Too. small ( ) Drainage ~( ) Sub-surface
( ) Too shallow ( ) Shape ( ) Other: Specify:
E®
Was the hardship d~scrlbed above cleated by the action of anyone having
property Interests in the land after the Zoning Ordinance was adopted?
Yes ( ) No 'Ii yes, explain:
Was the hardship created by any other man-made change, such as the reloca-
tion of a road? Yes ( ) No ( ) If yes, explain:
Are the conditions of hardship for which you request a variance peculiar
only to the property described in this petition? Yes ('~C) No ( )
If no, how many other properties are similarly affected?
What is the "minimum" modification (variance) from the ar'ea-bulk regulations
that will permit you to make reasonable use of your land? (Specify, using
maps, site plans with dimensions and written explanatlon. Attach addltlonal
sheets, if necessary.)
I. Will granting of the variance be materlally detrimental to property in the
same zone, or to the enforcement of this ordlnance?
HORAN
ASSOCIATES
ARCHITECTS
SUITE 2~'1
FIRST NATIONAL
BANK BUILDING
WAYZATA, MN
S 5 $ 9 I
8121 47S-
]N EHA,HA CREEK
'v'JATE R S H ED
P.O. Box 387, Wayzata, Minnesota 55391
aO~llO OF MM/~EI~ David H. Cochran, Pres. · Albert L Lehman · John E Thomas
Camille D. Andre · James R. Spensley · Richard R. Miller · Michael R Carroll
~11 I I i II!
Permit Application No: 87-30
RECEIVED
LAKE MINNETONKA
Date: February 24, 1987
Owner:
Mound V.F.W. Post 5113
Box 66, E. Highway 12
Maple Plain, I~ 55359
Location:
City of Mound, Sec 23AA, southeast
of the intersection of Highway 100
and Highway 15.
Purpose:
Stormwater management plan for a new VFW
and parking lot on a 1.1 acre site
Dear Sir:
At the regularly scheduled February 19, 1987 meeting of the Board of Managers,
the subject permit application was reviewed. Action was taken allowing the
District staff to issue your permit only after receipt and staff approval of the
following:
1. Runoff calculations for the water quality facilities for a one year storm
event.
2. Review and approval by the Minnesota Department of Natural Resources.
Please be advised that the project is not authorized until the above has been
submitted and you have been notified of permit issuance. Should you have any
questions regarding this matter please contact me at 473-4224.
Very truly yours,
EUGENE A. HICKOK AND ASSOCIATES
Engineers for the District
Julie Johnson, Engineer
CC:
kh
Board
G. Macomber
C. Hughes, Coffin and Gronberg
J. Bertrand, City of Mound
J. Boudreau, DNR
Fo~m No. 31.M-QUIT CLAIM DEED
No delinquent t~xes and transfer entere, d; Certificate
of l~eal Est~t~ Value ( ) filed ( ) not required
Certificate of Real Estate Value No.
,19~
County Auditor
by
Deputy
STATE DEED TAX DUE HEREON: $
Date:
,1987
(reserved for recording data)
FOR VALUABLE CONSIDEtLATION, city nf ~to~nrt
, amunlcip~ ] ~o~io~der ~e lawJ of
~i~e~ , Gr~Wr, h~eby conveys ~d q~ms ~ ,7~w Pe~p~ee~. ·
T~. , G~e,
under the laws of t41 ~n~-~ , real property in
Cotmty, Minnesota, described as follows:
See Exhibit A attached hereto
(If more ~peee Is n~eded, continue on back)
together with all hereditaments and appurtenances belon~4ng theretb. -=
Affix Deed Tax Stamp Here
It~
STATE OF MhNNESOTA t ss.
COUNTY OF
The foregoing was acknowledged before me thb
by
the
und~r-t~i h~v~ of ~! .... et=
NOTARIAL STAMP OR SEAl, (OP- OTHE~L TITLE O1~ ~ANK)
THIS INSTRUMENT WAS D~FTED BY ~AME AND ADDR~S):
Briggs and Morgan
2200 First National Bank Buildi
St. Paul, Minnesota 55101
(EJA)
By
~g
day of ,1O~J.,
and
and
, on b~h~f of the ....... ~-i~. ' .
SlGNATUItE OF PEItgON TAFJ~O ACKNOWLEDGMENT [
TSx $*~tements for ~e ro~ p~y d~bed ~ ~ ~t ~O~
bo sent ~ (In~ude ~o ~ ~ or Gr~): .,.
JRW Properties, Inc. '
88 South Sixth Street
Suite 925
Minneapolis, Minnesota 55402.
'? :: ' . :
-; .;.';
Pi~CEL 1 1:
Lot 1 and
The Southerly 26 feet of Lots 2, 3, 4 and 5 "~oehler's ~ldition to Mound" Lake
Minnetonka~ Also that part of LOt 44 and of Lynwood Boulevard (platted as Dell Street)
in 'KOEHLER'S ADDITION TO MOUND' LAKE MINNETONKA, which lies northerly of ~he following
described line:
Commencing at the northwest corner of Lot I 'KOEHLER'S ADDITION TO MOUND' LAKE
MINNETONKA~ thence on an assumed bearing of South along the west line of said Lot 1 and
the west line of said Lot 44 of said 'KOEHLER'S ADDITION TO MOUND' LAKE ~INNETONKA a
distance of 75.10 feet to the point of beginning on the line to be descr£bed~ thence
northeasterly 60.51 feet along a non-tangental curve concave to the northwest, having a
central angle of 5 degrees 41 minutes 28 seconds, a radius of 609.16 fee= and a chord
of 60.48 feet that bears North 76 degrees '44 minutes 54 seconds East~ thence North 73
degrees 54 minutes 10 seconds East, tangent to the ~ast described curve, 17.77 ~eet~
~hence northeasterly 303.53 feet along a tangental curve to the right, having a central
angle of 15 degrees 34 minutes 35 seconds and a radius of 1116.48 feets thence North 8g
degrees 38 minutes 45 seconds East, ~angent to the last described curve, 55.63 feet, to
the intersect, ton with the east line of Lot 5 "Koehler's Addition to Mound" Lake
Minne tonka ~
That part of the Southwest Quarter of the Southwest Quarter of Sec~io~ 13, Township
117, Range 24, which lies northerly of Lot 1 and westerly of Lo~ 2 of 'KOEHLERUS
ADDITION TO MOUND' LAKE MINNETONKA, and which lies east o~ the west 33.00 feet thereof,
except Registered Land Survey No. 588, except that part of the Southwest Quarter of the
Southwest .Quarter of Section 13, Township 117, Range 24, described as follows.-
Commencing on a line parallel with the West line of said Section and distant 33 feet
Easterly therefrom measured at right angles and at a point on said line 50 feet North
of the intersection of said line with the north line of Dell Street, thence Sou~h along
said line a distance .of 50. feet to the north line of Dell Street, thence East along the
North line of Dell Street 108.5 feet, thence H~r~hwesterly 50.15 feet, more or less to
the in~ersection with a line drawn parallel with the North line of Dell Street from the
point of beginn'ing, thence West along said parallel line 105.44 feet to the point of
beginning and except that part of the Southwest. Quarter of t.he Southwest Quarter,
Section 13, Township 117, Range 24 described as commencing at the intersection of the
West line of said Southwest Quarter of the Southwest-Quarter and the extension west of
a line drawn parallel with and 1 foot North fro~ the North line o~ Lot 1, °Koehlerts
Addition to Mound' Lake Minnetonka; thence Bast parallel with the North line of said
Lot 1 a distance of 191.90 feet! thence North parallel with the West line of said
Southwest Quarter of the southwest Quarter a distance of 53 feet to the actual point of
beginning; thence South along the last described parallel line a distance of 53 feet;
thence East parallel with the North line o~ said Lot I a distance of 72.10 feet to the
West .line of Lot 2, 'Koehler's Addition to Mound' Lake Minnetonka; thence. North along
the West line of said Lot 2 to the North line of said Southwest Quarter of the
Southwest Quarter; thence west along the North line 'of said Southwest Quarter of the
Southwest Quarter to a point 145.30 feet East from the Northwest corner of said
Southwest Quarter of the Southwest Quarter; thence South parallel with the West line of
said Southwest Quarter of the Southwest Quarter, a distance of 92 feet~ thence East
parallel with. the North line of said Southwest Quarter of ~he Southwest Quarter a
.... distance of 34 feet; thence Southeasterly to 'the actual point of beginning.
EXHIBIT A
McCombs-Knutson Associates, Inc.
12800 Industrial Park Blvd.
Plymouth, MN 55441
612/559-3700
1-800-328-8322 Ext. 784
March 18, 1987
Honorable Mayor and Members
of the City Council
City of Mound
5341 Maywood Road
Mound, MN 55364
SUBJEC.T:
Proposed Watermain Extension
Vacated Laurel Street
~KA #8234
Dear Council Members:
As requested, we are submitting a Preliminary Engineering Report for the
extension of a watermain in vacated Laurel Street.
If you have any questions, or need any additional information on anything
in this report, we will be pleased to discuss this further with you at your
convenience.
Very truly yours,
McCOMBS-KNUTSON ASSOCIATES, INC.
John Cameron
OC:jmj
Enclosure
Engineers
Planners
Surveyors
GENERAL
The City Council, on November 25, 1986, approved a variance to establish a
buildable parcel for part of Lots l, 2, 3, and 4, Blocks i and 2, Rearrangement
of Block 10, Abraham Lincoln Addition to Lakeside Park (R.I.D. 13-117-24 31
0070). A copy of the resolution is attached at the end of this report. This
approval was subject to the condition that Rublic Works approve the utility
connections. Sanitary sewer service is no problem, because a main already
exists with a service for the property at the south lot line. Water service is
an entirely different situation.
The only city watermain available to serve this parcel is located
approximately 300 feet to the south in Lynwood Boulevard. The two existing
homes located on this private driveway are presently served by individual
copper lines. Public Works and ourselves are recommending that the City
install a city watermain parallel to the existing sanitary sewer main to not
only serve the parcel under question, but also two other buildable landlocked
parcels. These parcels all gain access to Lynwood Boulevard by way of private
driveway easements.
WATERMAIN
The proposed watermain extension would be 4" minimum in size extended
parallel to the existing sanitary sewer, terminating with a hydrant at the most
northerly parcel. Individual services would be provlded for Parcels B and D,
as identified on the enclosed drawing. Parcel E would receive two services
slnce this parcel is zoned R-3 and the Owner has expressed an interest in
building a duplex or twin home. The existing house located on Parcel C should
also be connected to the new main upon completion, thus eliminating a need for
the existing long copper service to Lynwood Boulevard. The home on Parcel F is
presently connected directly to the City Watermain in Lynwood Boulevard. The
addition of a hydrant would also enable the flre department to more adequately
provide fire protection for this area. Parcel A, which is also vacant, should
have a water service from the main in Lynwood Boulevard, but the records do not
indicate such. If no service exists, then this parcel should also be served
from the new main.
EASEMENTS
Easements across Parcels A, B, C, and E are necessary if this project is to
proceed as suggested. At the present time, the existing sanitary sewer is
centered in a 15 foot wide easement, which is not of sufficient size to
construct the watermain extension.
COSTS
The estimated cost of the proposed watermain extension as described herein
is $9,400.00. This cost is based on estimated 1987 construction cost, plus 25%
for Engineering, legal, fiscal, and administrative costs. A detailed breakdown
of the cost is attached to this report. We have estimated it would cost
approximately $8,400.00, if the vacant parcels were served with individual 1"
copper services. To keep the cost of the proposed project in line with what 4
individual services would cost, we are proposing that the City pay any expenses
incurred over $8,400.00, which is approximately the cost of a hydrant.
ASSESSMENTS
The total cost of the improvements (not to exceed $8,400.00) should be paid
by the properties benefitting from the improvement, therefore, it is proposed
that Rarcels B, D, and E be assessed this cost. It is suggested that Rarcels B
and D each pay 25% of the cost or approximately $2,100.00 each and Rarcel E pay
50% or approximately $4,200.00. If Rarcel A does not have an existing water
service and one is installed under this project, then that cost should be
charged to Rarcel A. These costs could either be assessed at completion of the
project or deferred until such time the parcels are built on and a service
connection permit requested.
CONCLUSIONS AND RECOMMENDATIONS:
The estimated cost for this project is comparable to the combined cost of
four separate services. In addition to providing one city watermain resulting
in more economical maintenance and a better supply, a hydrant would be
included, which benefits both the property owners and the fire department;
therefore, we believe this project is feasible can best be completed as
described herein.
ESTIMATED COST
VACATED LAUREL STREET WATERMAIN EXTENSION
ITEM
ESTIMATED
QUANTITY UNIT PRICE
4" D.I.P. Watermain
4" Gate Valve
Tap Existing Watermain
l" Water Service Groups
1" Copper Service Pipe
Hydrants
Restoration
Gran. Found. Material
Contingencies
280 L.F. $ IO.O0/L.F.
2 EACH $300.O0/EACH
LUMR SUM
5 EACH $ 60.O0/EACH
75 L.F. $ 7.00/L.F.
i EACH $900.O0/EACH
LUMR SUM
50 TON $ 8.00/TON
Total Estimated Construction Cost
Engineering, Legal, Fiscal and
Administrative Cost
Total Estimated Cost
TOTAL
$2,800.00
$ 6OO.OO
$ 300.O0
$ 300.O0
$ 525.00
$ 900.00
$1,000.00
$ 400.O0
$ 675.00
$7,500.00
$1~900.00
$9,400.00
271
November 25, 1986
RESOLUTION NO. 86- 173
RESOLUTION TO APPROVE A VARIANCE TO
I ESTABLISH A BUILDABLE LOT'FOR PART OF
~ LOTS 1,2~3 &'4, IN BLOCKS I.AND 2,
i REARRANGEHENT' OF BLOCK 10~ ABRAHAM
LINCOLN ADDITION TO LAKESIDE PARK
PI0 # 13-117-24'31 0070
'*' P & Z CASE NO. 86-554
! .
.WHEREAS,'Jean'.Gra~f, owner of property described as a lot In Blocks 1.
and 2, .Rea~rabgement.of Block iO,.Abraham Lincoln Addition to Lakesld~ Pa~k,
I has applied for a varlan~e'to"'-estabIIsh a 14,000+square foot parcel as a '
~ull.dable lot' since the parcel currently does no'front on a'publlc .right-of-
~ay; and' -': ' " '. · ' ' ·
I WHEREAS~ the' Hound City' C~de ~equl~es ali ~ots to contain ;rontage on
I .a public, r.~gh~-of-way;.and . ' ' "' - ' '
,' the Plannl~g Commi. sslon 'revle~ed..th~ r~quest .~nd recommended '
granting the:'var'iance due to the fact that the Clty of HoUnd previously '
i vacated .Laurel Street Which pr~ld~d acCesS to the p&rcel thereby.establlshlng.
hardship under."Sectlon 2~.506.1 of the Hound Zoning Code. .
.~ ' NOV, THEReFoRE, B~ IT RESOLVED, the Councll of the City ~fM°und, Nlnne
I sota, does 'hereby g~ant t,e varlance sU~ect to proposed
ease-
ment ~y the City Attorney ~o provide access-to C:ty ut:llt'ies f~r: .....
· ~a.ca~ec Laurel Stree~, and o~the vacated 12-foot alley as olatted
oe~een Lg. ts 1, 2, ~, ~,.and 12 of sa~d Block
.Bloc~ 10, Abraham L~ncoln Addition to 'Lakeside Perk, descT~bed as '"
I ~ollo~s ~ Be~ir.n~ng at ',,he po:~t of :intersection Of
the'
Eorthw~terly
line of sa~d Lot ~ Block 2~ v~th a line dra~ parallel ~ith and
feet North of the North l:Lr~ of' Lot & o~ said ~lock 2,
I right an~les to sg~d North l~e; thence rurm:Ln~ Northeasterly
the Nortl~esterly l:Lne of said Lots 2 and 1, Block 2, to the most
Northerly corner of ~aid'Lot 1~ thence running'Sou~/~eas%erlyalonz
I the Nort.hsasterly Line of said Lo.t 1, ~ock 2, and tts'exte~:ion
thereof to the ~ost. Northerl]r corner of ~z~d Lot ~, ~lock 1; thence"
" c°ntlnutn&S°u%heasterly'alongthe.}l°rtheasterlyline of Said Lot 3,
I Block.l~ to a point wb/ch ia 82.~ feat'SoutSe~ster!y fr~.~the meat
:. '~orther~y corner of said'Lot 1, Plock 2, 'as ~as,m~.d alone the Korth-'
:
easter]o, lines of said LOt 1, Block 2, and Lot ~, Block 1; thence
i _running Southwesterly 1~6 feet more or less to a nein% in a line
~re~.m parallel with and 7~ feet North of t.be North l~Ine of LOt 4,
Block 2, extended, as measured at right ~ngles to s.~a~.d .~crth line,
said point also 'being Z~ .feet Eagt as measured at .ight angles from
I the East line of ~aurel $~reet;'thence running West parallel with
the North line of said Lot 4, Bloc2 2, to the point of beginring,
I wi~h a $0 foot Setback at west, 50 foot setback at north, 10 foot setbacks at
east and south property lines from the prin. clpal structure Drovid~ng two
off street parking st~alls. Public Works shall approve utility connections.
ii'.
COMMERCE BLVD.
END $.A.P. 145-104-(
STA. 74.71.11
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........... ')d JO9 O1
March 2, 1987
Jim Fackler
City of Mound
5341MaywoodRoad
Mound Minnesota 55364
Dear Mr. Fackler:
Enclosed please find two applications for maintenance work proposed near
my Mound home. The security light proposed would be plain in design, and
a benefit to me and my close neighbor. I would not allow this light to
disturb anyone. The permit for the steps is needed as a safety factor in
gaining access to the waters edge. The proposed steps will be constructed
of top grade cedar timbers, they would have no rail, and would fit the land
contour.
I have enclosed a picture of my property showing locations of light and
steps.
Thank you,
/./'James L. Roseen
7'.
James L. Ros~en
CITY OF MOUND
)')OUD~,, I(INNF. SOTA ' ·
MA]~TERADIC~ PERHIT
Continuing the Present Use of a Structure
or Improvemant on Public Lands or Commons
~D.=~SS 1555 "Blue Bird Lane "" ",, . 'PHONE (.clty.)432-7917
I ' ' ' (lake) 472'--1'296
Do You have Pn';~,,._pr°Veaent; or ~tructUre od' Public Lends' or Commons?" '~fes "' *'-'
"' · ' ' ' · ' · ' '.'.' ,'~'~---~-':'- ' ' '.~ - c---,~:'
Zf ;,,s, list them: request. ~uit 'to insta~i"?ft, security. ~*~h[m.(~ me m 'Pbwe=_ut[et~.~..-.:~.'.
o"' : · .-;~.-'-
n~ar uater~:'~:lgo ' rt.hm.iitg $ idch~' uB. dergro~:l . -in 3/6 inch P~. pi,aSia... · "-.'.'. ' '-' -'': ~''
· condl,ct.' 110 Onlt 20 ~m..~orV~.~.:' Th~.~ 7ft ml~ would .hfiv~ 'a glob~ ori:.'t~p a~ .... _ '
1' - - $'-.~;
· .
I-!.q,i~ OF C(X~,IONS/PUI~_IC LAND Wawanassa:. -.. ::. ..:
.. " .~ . · - .. " , '{.'~:~:.
· . .j %.' ~,.
· 'ABUTT'n'~ LO'r# ? ' ' '-~6 st/~r0'Isia~, ~oodland ?6i. nt .. ~. '-'~. :.-.-.---.
Wa.s a p~rmit issued to authorize '~he construction of this impro~eme'n~ or s2ru¢- · '---
tbre?. , ~f yes, month an~ yea~-:. . , ~ - ~. .: .:..
~. '" · ' ..-. · ' '.' .. .. ' ' .t I ' :'~× '....:" :-'.,
· . .'·-. .· · . - · ·. - ~.~/~ &~/
~ · · ' · · ~. ° . .. · o-f' %.
~, one p~o~. ~a, ~ra~,~ t.o. scale sho~,~a d~mensl.on/~ of ~:he ~u,~e/ .'- ~.'. '.
' ~mprovment.and location of'same.. - . ' ~ -. ,. .-.. :.- .. .... , :,;..
· .,,; ...;. ?_.
· 3- One sz~ of plans-arid specifications-of stffficient %larit$~and d~t~il to'
indicate the nature and '- ~' ..-' '
· x~,em, of the s~ru¢t:ure or i~prov~aenk, b"ho~ . . '-
foundation' plan, floor plan,· front and side elevation, ~¢all and'roof ' -' ';:"
· '; -...~, - ., .-.-.~
· ' ' ..-' "' '-' ::..-..: :'---:'--'""'-'~'~".:.--.~-;.,.e~
aA.. Phokograohs of. exist;lng structure/ improvment. '" ' " "'.-
: · "C-;'~..'
P;~K C~.'MISS ION
O.--JNC~_ ACTI~N: RF$CLUTION NO.
F'-.LLOW-U P ACTI~!:
CITY OF I-fOUND
)~OUND, I~ll~MESOTA '
MILINTEIIhNCE PERMIT
· ' For .
Continuing the Present Use of a Structure
or Improvement on Publle L~nds or Co~on~
James L. Rpseen "" ' ' DATE
· 3_2£g7 .-
~D.==_SS i5~5' Blu. e B{rd 'Lane .-'Mound Miflnesota .. PHONE (lake) 47~;1296"
Do you h~ve ~n'impr0vemen~'or st;ructure off Public Lpnds Or CommonS?, 'yes
If vas, list ~hem: request'Permit, to have p,rbfessional" Lan~ape~..insZ'all 8~9'st".e~'.~
· 'to' dock area -. steps t6 be made. fr~m cedar landscape timbers' ....' . .'.'..
· Was a pzrmit'issued to authorize 'the cor~s~ruc~ion Of t;hi's' i,~roveme'nt o; ,~ru:-'
1. 'Cocy of permit xssued to authorize ¢ons'hz'~2ct;io~..//. ""' '"""
2. One plot plan drawn to. scale' showing dimensions of the' structure/. .". :':'..
improYeaen~,.and lo¢~tion of'same.- .... '
3- One set of plans, arid specifications ~f sufficient ;claritend da~mil to "
indicate the nature and ' ~ '.-
ex.~en~ of the structure or improvement. Sho~r
founda%ion'plan, floor plan,' front and sid~ elevation, x, all and'roof '.'.' '"
Il. Photographs of. existing s[ruct~re/ improvement;° '" ' ."'....';:?
P.'-'~RK CO.',~f/SSION RECO~,~'~.~IOAT~Oi~:
DATE
CC:3NC~ _ ACTI(~N:
RESO_UTION }.~O.
DATE
FCLL~:! -U P' ACTIOM:
Maintenance Permit Request for Security Light and Steps to Co.,~ns Dock Area
Jim Roseen of 1555 Bluebird Lane requested a security light be allowed installed
on the Cc~i~ons. He stated it is very dark there near the water line. It is
proposed to be underground, have a dusk to dawn sensor with an outlet in a
locked box and would be 20 amp service. He felt his neighbors might also bene-
fit from the light.
After some discussion by the Park Co-'~ission, Bailey moved and Panetta
seconded a motion to reconlnend approval of'the light conditioned on the proper
approval of the Building Department, that it have. a locked outlet box and
that 'the light doesn't shine into anyone's home. The vote was unanimously, in
favor. '-
Roseen explained his s~air proposal is to ha~-~ oS 9 steps at ground level.
Proposal is that timbers will be set into the landscaping and follow the con-
tour of the ground and will be done by a professional company. Bailey thought
there should be a railing on one side because of any liability for the City.
Bailey moved and Panetta seconded a motion to reco~t,end approval of the stairs
conditioned on the Building Department approval of the plans for the stairs.
The vote was unani~ly in favor.
These items will go to the City Council on the March 24th agenda.
NAME oF APPLICANT.
CCg~MERCIAL DOCK APPLICATICN'
~ so, ~en
EXACT LOCATZfI~I OF BUSINESS
~ DESCRIFr. ICN - LUr BLOCK
SUBD~IC~
F~ERSE ENCLOSE THE FC~LOWING WITH THIS APPLICATIC//: "
1) A drawing to scale Of the type, size and shape of the dock
proposed, and ghe location and type. of buoy(s)-go be used:
2) A drawing-to scale of off-street parking provided for each
three rentel bo~t st~lls, bouts or slide.
3) A st~tement'outlining the mPnner, extent and degree of use
comte~olated for the dock proposed.
Payment of permit fee must be included with this application.
5)
Ail applications received on or after March 1 shall be subject
to a late fee of $20.00
New applicant fee $200.00
Basic fee renewal $150.00
Number of boats s%ored
on land
Name of Firm
/ ~
.~-~Fgnsture ~nd Ti, t,1;e
..~
Are you now, or have you been engaged tn a similar b~iness?
~ so~ ~h~n
]~_EASE
2)
3)
ENCLOSE THE F~LOWINO WITH THIS APPLICkTIC~:
A drawing to scale Of the type, size and shape of the dock
proposed, and the location and type. of buoy(s).to be used:
A drawing to scale of off-street parking provided for each
three rental boPt stells, bouys or slipS°
A statement'outlining the manner, extent and degree of use
com~emplated for the dock prooosed.
4) Payment of permit fee must be included with this application.
5) Ail applications received on or after March 1 shall be subject
to a late fee of $20.00
New applicant fee $200.00
Basic fee renewal $150.00
Number of slips on water.~tq x $2.00- q q
Number of boats stored
on land
TOTAL ~ o :3.0 C:) -
Name of Firm
Signature ~itle
CITY of MOUND
5341 MAYWOOD ROAD
MOUND, MINNESOTA 55364
(612) 472o1155
TO:
FROM:
RE:
DATE:
STEVE SMITH, MAYOR
ED SHUKLE, CITY MANAGER
AND CITY COUNCIL MEMBERS
JOEL KRUMM, LIQUOR STORE MANAGER
1986 REPORT ON LIQUOR STORE OPERATIONS
MARCH 1, 1987
I have been managing the Mound Municipal Liquor Store since June of 1984.
I came to Mound from Moundsview, Minnesota, where I managed Budget Liquor,
a high volume private liquor store for five years. Before that I was the
liquor department manager for the Liquor Depot in Minneapolis for one year.
Beyond that, I worked at a small liquor store in Minneapolis (Rose's Liquor)
as a clerk, delivery person, assistant manager and manager, while obtaining
a bachelor of science degree in urban studies from the University of Minn-
esota in 1977.
My management staff includes myself and my Assistant Manager Julie Clyne.
Julie began working for the liquor store in May of 1973, as a part-time
clerk. She worked in this capacity until 1977 when she became the first
person to be employed as a part-time/full-time person at the store. To
be a part-time/full-time person entails working an average of thirty hours
per week. In September of 1979, she became a bonafied full-time employee.
Then in 1983, she was promoted to an Assistant Manager. Her history speaks
for ..~tself and she is a very dedicated and loyal individual.
The remainder of our staff consists of part-time clerk and stock personnel.
We employ from four to six people depending on the season. In the winter
and the fall, which is the slow time, we use four part-time people. In
the summer and during the November and December holidays, we have six
people aiding us. During a given year the faces themselves of the part-
time people fluctuate, as is the nature of our business. Our turnover
rate is high and it is not unusual for us to hang a help wanted sign in
our window from season to season. I have had my share of good and bad
employees over the last three years. As a group, the staff I have now is
the best we have ever had.
An equal opportumty Employer that does not discriminate on the basis of race. color, national origin, or handicapped status
in the admission or access to, or treatment or employment in. its programs and activities.
1986 Liquor Store Report on Operations
March l, 1987
Page 2
I start my employees out at $4.00 per hour. If they look promising I will
give them a raise after two months to $4.25. After that the raises are
minimal because I am restricted, due to P.E.R.A. regulations, as to how
much an employee can earn in a calendar year before the City begins con-
tributing to P.E.R.A. The dollar figure is $3,900.00 per year. This is
hardly an amount an individual can live on. Thus, the type of person I
look to hire is either a college student or someone who already has a full-
time job and is merely looking for another job to supplement their income.
A good example as to how I schedule my employees is to take a look at the
$16,500. I have budgeted for part-time he!p for 1987. $16,500. breaks
down to approximately $650. per pay period. This.in turn figures out to
about 153 hours over a two week period. Calculated at $4.25 per hour.
This leaves me with roughly 76 hours a week to deal with. From Monday
through Thursday I have two people on each night. This accounts for
thirty-two hours, leaving me with forty-four hours to dole out for Fridays
and Saturdays. During the slow months, I only need two individuals on
both Friday and Saturday evenings. Even so, in this situation I will
use another twenty-eight hours, and I also need someone.else to work with
either Julie or I on Saturday mornings. This is another eight hours. If
you are following this breakdown, what it amounts to is I have a surplus
of eight hours every week, or 416 hours over the course of a year. These
416 hours are necessary for three reasons:
1. During the summer I employ three people for Friday and
Saturday nights.
2. When a major holiday is at hand, I can use as many people
that are able to work.
3. When Julie or I are on vacation, we need a person to fill
in for us.
When Julie or I train in a person, we usually have the newcomer come in
during the day so that we can give them our full attention and answer
any questions that may arise. From one to two week, I will have the new
person work with two other experienced workers. These is some overlapping
of hours in these cases. But it is very important not to have a rookie
working with only one other person on a busy shift. After about two weeks,
the new person is usually at ease, comfortable and confident enough to be
on his or her own. When I hire someone, I do not make it mandatory that
they have either stock or clerk experience. Sometimes, I find it is more
difficult to break new employees of any old habits that they may have
acquired at their previous job, than to teach them from scratch.
Budgeting for the liquor store is both easy and difficult. It becomes
hard to budget for the coming year when we don't know what the rent will
be. Last January, you simplified this' task for me by adopting a resolution
to pass and sign our new three year lease. A good feature of this lease is
that the terms of it runs over the course of a calendar year, whereas the
old lease ran from August 1 of one year to August 1 on the next year.
1986 Liquor Store Report on Operations
March 1, 1987
Page 3
Another perplexing problem in budgeting is inevitably the insurance questlon.
Liquor liability and Dram Shop insurance has sky rocketed over the last
four years. For example, in 1985 insurance rose to $10,542. The previous
year it. had been $5,886. It almost doubled! And then in 1986 the new
pol.icy went up to $13,689. For 1987, we have budgeted $18,000. as a blanket
to cover us in case there is another dramatic increase. The good news,
according to John Norman, our Finance Director, is that preliminary indica-
tions this year are pointing to a more stable insurance climate. Hopefully,
we may realize in insurance this year, a figure that is closer to what
it actually was in 1986, than what we were projecting for 1987. These two
items, rent and insurance, are two uncontrollable variables which can make
life unsettling for a liquor store manager.
Our total budget (before General Fund transfers) is $146,640. Of that
amound, $80,940. is delegated towards salaries (both full-time and part-
time), FICA, P.E.R.A., hospital and dental insurance, and life and disab-
ility insurance. Totaling our rent ($24,000.), our insurance ($13,689.)
and the salaries, I arrive at $118,629. or 81% of the budget. The remain-
ing 19% consists of incidentals such as operating costs, utilities, etc.
As far as the general operations of the store are concerned, I would like
to break it down into three important groups; purchasing, planning and
advertising, and merchandising.
To purchase liquor and wine, I utilize our perpetual inventory system.
This is a very large book in which we keep records of every wine and
liquor item in the store. Each item is assigned its individual code number.
Every bottle then is tagged with a piece of paper with that number on it.
When a customer purchases a particular product, the clerk will take the
piece of paper with the code number on it, and place it on a spindle near
the cash register. The following morning, either Julie or I will sort these
tickets, and deduct the number sold from our running total. We can actually
tell how many of a praticular item we are selling in a day, month, or year.
The opposite works in much the same way. When we get shipments in, we
calculate the new price if it has changed, and add the number received to
our runhing count. Ordinarily, I will order merchandise once a week.
During the holidays, often twice a week. We receive our merchandise on
Thursdays through an independent trucker who saves us money as compared
to the liquor and wine company rates.
Beer, our largest selling category is purchased differently. I have five
beer wholesalers that I order from. Each company has a sales person that
pre-sells me. That is, he or she will come in weekly on a designated day
and inventory our stock. That way we know from week to week how much we
are selling of a particular item. Based on the sales person's inventory,
I will determine how much of a certain product we will need to get us
by that week. If the distributor is promoting a certain package for a
month, at a reduced cost, I will decide whether or not it would be
beneficial-for us to run a sale on that item. If I do put an item on sale,
I have to remember at the end of the "deal" to raise the price back to its
normal price.
1986 Liquor Store Report on Operations
March 1, 1987
Page 4
I am not going to give away any trade secrets as to how I know what to
purchase, when'to purchase, or how.much a product should sell for. I will
say that I have' to keep on top of thlngs constantly because this industry
is continually experimenting with new market tests to see what the consumer
wants. As you probably all know, the liquor industry as a whole is on a
downward swing. Stricter laws against drinking and the public's attitude
about dr|nking have changed tremendously recently, making the liquor bus-
iness (public or private) a tough business to be in. Which is why plan-
ning and advertising play such an important role these days. I reiterate,
I don't think it would be wise to publicize the exact nature of my planning
and advertising schemes. But I will say this, that new~paper ads during
critical times of the year, hand-out flyers in the store, and the changing
of window sign specials are extremely influencia] and productive.
Along with purchasing, planning and advertising, merchandising plays an
important part in increasing sales. To do justice for a new introductory
product for example, it is necessary to get it displayed on the floor.
The liquor and wine companies are very eager to assist us and provide and
point of sale (P.O.S.) material, such as case cards, banners, bins, racks,
etc. There is never any cost to'us for these advertising materla]s. The
same holds true if we decide to conduct a product tasting event. The comp-
anies are responsibile for providing us with the people to sample the product
at no cost to us. However, usually there is a nominal minimum case order
I have-to purchase before they will come out here.
Deposits are made daily by Julie and myself. I perform this task about 90%
of the time. When I am gone, Julie takes up the slack. We are responsible
for balancing our cash registers. There are rarely any great mysteries
that we cannot solve. Julie does the daily balancing about 80% of the time.
Whenever a problem arises, we put our heads together and look over the tapes
and come up with an answer. In addition to our perpetual inventory system,
we also write up each days activities on a daily worksheet which we turn over
to City Hall. The worksheet is a llne item breakdown corresponding to
our cash registers. Listed on the worksheets are such categories:as; liquor,
wine, beer, mix and miscellaneous, sales tax, etc. We then log this infor-
mation in a separate book which we keep on the premises. In this tabloid,
we also keep such data as the weather for each day, our customer count, and
how much we were over or short for the day. We use this information for
analyzing and comparison purposes. We can see how we are doing from day to
day and month to month. We can look at one month and see how that compares
to the month of the previous year. NOt that I need reminding, but if I did,
I could determine from this log when our busy and slow times were and schedule
our staff accordingly. Your monthly reports that you receive from this
department are based on this recordkeeping system.
You are probably all aware by now, since you have seen my January 87 monthly
report, that we take a physical inventory the first of each year. This is
our year-end inventory and it is audited. We perform this task on a Sunday
and it takes us approximately four hours. We merely count the items on the
sales floor.
1986 Liquor Store Report on Operations
March 1, 1987
Page 5
I get the stockroom inventoried the day before. This preliminary procedure
requires around an eight hour day. After the merchandise is counted, it
is simply a matter of sending the numbers over to City Hall, where Gayle
BuFns runs the numbers through the computer. From there John Norman cal-
culates everything out and determines how much we made for the year.
We also conduct a mid-year inventory following the same guidelines as
the year-end inventory.
In maintaining our facility, we do most of it ourselves. We shovel walks,
we own our own vacuum cleaner, mops, brooms, wet vac, etc. There used to
be a cleaning lady who would come in three times a week, but by doing the
work ourselves, we have saved a great deal of money. There are other areas
in maintaining the store that we contract out for, such as pest exterminating,
throw rug rentals, and carpet cleaning, we also fix any minor repairs that
need to be done. Major repairs are solicited to outside help. Such major
repairs might include furnace, beer and wine coolers, automatic door, cash
register, or air conditioning assistance. We also do some preventive main-
tenance on our beer coolers and furnace.
This ends my yearly report for 1986. I hope this had been helpful. If you
have any other questions, please feel free to ask me..
75 YEARS
CITY OF MOUND
5341 MAYVVOOD ROAD MOUND, MN 55364 (612) 472-1155
March 20, 1987
Mayor Steve Smith,
City Council and
Ed Shukle, City Manager
Dear Mayor Smith:
I have enclosed the 1986 Annual Report of the Finance
Department. The purpose of the report is to point out the financial
condition of the City of Mound, to the City Council, which sets
the policies that direct the future of this City. The financial
statements in this report provide you with a preliminary summary
of the City of Mound's financial position for the fiscal year 1986.
I would like to express my appreciation for the fine work
done by the Finance Department staff. They are a loyal, dedicated
and a conscientious group.
The city financial matters cross all departmental lines, and
therefore, it is important to be able to work effectively with
personnel from all City Departments. Is is enjoyable to work with
the skilled group of Department Heads in the City of Mound. There
is a real cooperative effort to get things done. I am looking
forward to another productive year in 1987.
J6hn L. Norman
Finance Director
JN:ls
TITLE
STARTING DATE
John Norman
Lois Sandquist
Deloris Schwalbe
Gayle Burns
Judy Fisher
Finance Director
Utility Billing Clerk
Assessing Clerk
Account Clerk
Senior Account Clerk
Sept. 16, 1985
Feb. 1 , I 970
July 28, 1975
Dec. 21, 1977
April 16, 1979
I would like to go over some of the major responsibilities of the
Finance Department Staff.
LOIS SANDOUIST
Lois handles the water and sewer billing process. We have
approximately 3000 residential accounts that are billed quarterly on a
cyclical basis (the City is divided into three billing districts). In
addition, there are approximately 100 commerical accounts that receive
a bill every month. There was a lot of activity in the housing market
and also a turnover of renters in many of the rental properties in
Mound auring 1986. For all these accounts, closing bills must be sent
out and new accounts set up. This made it a busy year in utility
billing.
DELORIS SCHWAL~E
Dee does the special assessment searches for properties which are
requested by realtors, title companies or residents when a house in
Mound is purchased. We charge $10 a parcel for a search. 1986 was a
record year for activity in the housing market as evidenced by the
revenue collected:
1986 1985 1984
$8,600 $5,720 $4,870
Dee also is the administrator of the Metro HRA Secion 8 Rent
Assistance Program for Mound, as well as for Minnetrista, St.
Bonifscius and Spring Park. Currently, there are 37 families in our
area receiving Section 8 assistance. Some of Dee's responsibilities
include meeting with new applicants, yearly re-exams to determine
continued eligibility, and on site Housing Quality inspections. There
also is time for mailing out verifications, follow up letters and
corresponding with Metro Central office. The City gets reimbursed
monthly on a per residence basis (currently $12). Revenue collected
during 1986 was $5,028.
GAYLE BURNS
Gayle works in a variety of areas including: Accounts Receivable
Inputing into the computer for the financial system
Sending out letters and follow up in regard to licensing
Financial reports and inventory computation for the liquor store
Prepares daily deposits and does monthly bank reconciliation
Renting out of the Depot and Island Park Hall.
The activity in the rental of the Depot has increased slowly over the
past few years:
1986 ~ 1984
$1,150 $1,000 $725
JUDY FISHER
Judy makes sure that all the bills that are sent to the City get out
on time. The bill must be coded to the proper accounts so budget to
actual comparisons are meaningful. The incoming bills are grouped and
entered into the computer and brought to the Council for authorization
o~' payment. We try to pay as many bills as possible at the two
Council meetings. However, checks are done manually for items such as
liquor bills in order to take advantage of all discounts.
Judy also maintains payroll records and gets tl~e payroll processed
every two weeks. Ail timesheets must be reviewed and entered into the
computer so checks will be ready on Thursday. Also, deductions from
the check for taxes, insurance and deferred comp must be accounted
for.
In addition to the above listed items, we are the information wlnao'
and receive the payments for utility bills and licenses and permits.
The staff rotates staying until 7:30 each Tuesday night so residents
can come in if they are not able to do so during normal working hours.
FUND STRUCTURE
The following is a description of the funds of the City of Mound.
The General Fund accounts for the Revenues and Expenditures to carry
out the basic governmental activities of the City, such as;
administration, police, inspections, streets and parks. General Fund
expenditures are made primarily for current day-to-day operating
expenses. A major source of revenue is the property tax ann local
government aid.
The fund balance of the General Fund is projected to be $743,810 for
the year ended 1986. The balance increased $210,211 during the year.
This reserve is necessary to meet expenses in the General Fund until
tax money and local government aid comes in June. The General Fund is
in much better condition than at the end of 1982, when the fund
balance was $104,301.
The following table shows previous year-end General Fund balances,
compared to adopted expenditures budget of the following year:
TOTAL FUND BALANCE
BEGINING OF ~EAR
AMOUNT ~
1984 $1,640,567 $415,590 2§.3
1985 $1,868,109 $533,599 28.6
1986 $2,073,720 $743,810 35.9
as
Revenues received for general governmental operations are $1,988,663.
The following is an analysis of the major revenue sources of the
General Fund - budget to actual for 1986:
TAXES 931 ,061 926,580 (4,481) 99.5
LICENSES
AND PERMITS 127,060 144,797 17,737 114.0
INTERGOVERNMENTAL 719,964 725,284 5,737 100.7
COURT FINES 82,000 113,042 31 ,042 137.9
CHARGES FOR SERVICES 12,250 21 ,545 9,295 175.9
MISCELLANEOUS 70;800 57:41B (1~ ;~8B) 81.1
TOTAL ]_,,.R_q.3_,_13~ I ..q88:66=t ~ ~
EXPENDITURES
Expenditures for general governmental operations were
1986--an increase of $92,228 (5.5%) over the prior
following is a budget to actual comparison by department:
$1,780,852 in
year. The
DEPARTMENTS
Mayor .and Council $36,964 31,352 5,612 84.8
City Manager/Clerk 89,273 86,741 2,532 97.2
Elections 10,307 8,491 1,816 82.4
Assessing 43,369 44,011 (652) 101.5
Finance 141,420 137,400 4,020 97.5
Legal 80,330 84,976 (4,646) 105.8
City Property 73,449 79,618 (6,169) 107.5
Police 568,199 546,833 21 ,366 96.2
Planning & Inspection 100,333 100,226 107 99.9
Civil Defense 3,000 1,460 1,540' 52.7
Streets 369,950 366,155 3,795 99.0
Shop and Stores 34,096 35,124 (1,028) 101.6
Parks 130,093 t23,063 7,030 94.6
Otner 88,585 58,467 30,118 66.0
Transfers 75 ;741 76 ;qqB ~_~ 96 .'5
TOTAL $1:8;45;10q .~ ~ 06.5
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for certain tax levies an
other earmarked revenue. The following is a list of the City's
Special Revenue Funds and Fund balances as of 12-31-86:
Federal Revenue Snaring
Cemetery
Pension
CDBG
Area Fire Service
$4,678
$3,578
$77,521
$44,97 9
DEBT SERVICE FUND.~
FIRE EOUIPMENT DEBT SERVICE FUND: 1981
This fund was established to pay principal and interest on
certificates issued to purchase the aerial fire truck. The 'final
payment on the certificates was paid on May 1, 1986. The balance of
the fund of $9,350 will be transferred at year end.
FIRE EOUIPMENT DEBT SERVICE FUND: 1984
This fund accounts for money devoted to payment of principal and
interest on certificates issued to purchase a fire truck. Principal
os' $60,000 remains to be paid at December 31, 1986.
COMMERCE PLACE DEBT SERVICE FUND
This fund accounts for principal and interest payments on the bond
sold in 1985. The bonds will be paid for from the tax increment from
the Commerce Place development. Principal of $2,100,000 remains to be
paid at December 31, 1986.
CAPITAL PROJECT FUNDS
Capital project funds have been established to segregate funds to be
used for various types of capital outlay expenditures.
MUNICIPAL BUILDING. CONSTRUCTION
This fund is used for major purchases and capital items. 1986
expenditures included purchase of property at Dove Lane, public works'
building election expenses, and rent expense at Balboa building in
Spring Park. The balance in this fund at the end of 1986 is $89,430.
COMMERCE SOUARE CAPITAL PROJECTS FUND
The purpose of this fund is for acquisition, demolition and site
preparation costs for Commerce Place development. The revenue for
this fund came from the tax increment bond sale. Since the Mound HRA
does not have the personnel to invest the funds, I have invested the
bond proceeds and turned over their money to the HRA when expenses
need to be paid. We have charged an administration charge of $200 per
month to the HRA to recover some of my time spent investing money,
along with the time the City Manager and the City Clerk have spent o~
Commerce Place. The activity during 1986 is as foAlows:
Balance 1-1-86
Revenue
Interest Earned
Expenses
Supplies
Other Services and C~arges
Acquisitions & Site Improvements
Balance 12-31-86
$1,100,491
30,907
(28)
( 90,751 )
(8Bq;681)
$165,938
There are final engineering, legal and site preparation costs that
will be completed in the spring of 1987. Any money remaining in the
fund must be transferred to the debt service fund to pay off the
bonds.
This fund is a five-year rotation to sealcoat the streets in Mound.
The total cost of the project for 1986 was $48,822, which was financed
by the Liquor Store profits.
SPECIAL ASSESSMENT FUNDS
Special Assessment Funds are used ~o account for the construction and
financing of certain public improvements such as streets, sidewalks,
street lighting, and storm sewers. Bonds are issued and are paid~ for
in full or in part from the special assessments levied against
bene~'ited properties. No new bonds were issued during 1986. THe City
made principal payments of $983,000 during 1986, and has an
outstanding balance of special assessments bonds payable of $8,450,000
at December 31, 1986. The City has $6,000,000 in investments set
aside to pay future principal and interest payments on the special
assessment debt. The following special assessment bon~s were retired
during 1986:
IMPROVEMENT BONDS OF 1966
$39,000
Watermain Extensions - Highlands
Brookton Park Improvements
Eden Road (Behind Shoreline Plaza)
IMPROVEMENT BONDS OF 1970
$90,000
Glen Elyn Road - Street - Storm Sewer
(Three Points Area)
Halstead Heights - Water -
(West End of Bartlett)
Baywood Shores - Street -
(West End of Three Points)
5
Aspen Road - Street -
(Dutch Lake Area)
Halstead Lane, Bay Ridge - Street-
(Halsteads Bay Area)
Lakewinds - Storm Sewer -
ENTERPRISE FUNDS
Enterprise funds are used to account for the financing of services to
the general public in which ail or most of the revenues are generated
from user charges.
LIOUOR FUND
The liquor store profits are down from 1985. The major reasons for
the decline are rent and insurance costs increases and new competition
in the area liquor market. A condensed summary for the operations for
the years ended December 31, 1986 and 1985 is presented below:
Sales
Cost of Sales
Gross Profit
Expenses
Operating Income
Ot~er Income
Transfers Out
Net Income
lg86 1~
$759,527 797,175
601 ;748
$174,598 195,427
1
$144:15~ 13._4~28q
$30,443 61,138
6,258 5,444
(49;856)
A condensed summary of the Water Fund operations for t~e years ended
December 31, 1986 and 1985 is presented below:
lq86 ~
Revenues
Expenses
Operating Income (loss)
$280,320 263,421
6,080 (65,223)
Other Expenses (including
interest on bonds)
(8~448) ~
Net Loss
(2,368) (77,890)
The .water rates were increased 10% effective January 1, 1986. The
expenses for 1986 were down primarily because of less watermain breaks
and no major problems with the city wells. The city has previously
issued bonds totaling $815,000 for improvements to the City Water
System. No new bonds were issued during 1986. The principal and
interest on these bonds are paid out of the revenue generated from the
water bills. The city made principal payments of $57,000 during 1986
and has an outstanding balance of water revenue bonds of $437,000 at
Dedember 31, 1986.
A condensed summary of the Sewer Fund operations for tile years ended
December 31, 1986 and 1985 is presented below:
Revenues
Expenses
Operating Loss
Other Income
Net Income
$5~,923 $498,713
(20,087) (63,819)
71 ;lq6 71:020
The sewer rates were increased 10% effective January 1, 1986.
Expenses are down because of a $54,736 credit from MWCC for
overpayment of 1985 sewer charges.
INVESTMENTS
Cash management and investment of city funds is an important aspect of
my 0ob. All city cash surpluses are pooled into an "Investment Trust
Account". On December 31, 1986, the City of Mound had investments
(excluding Commerce Place) totaling $8,000,000. Monies are invested
in the money market instruments state statutes allow such as; U.S.
Treasury Bills and Notes, Government Agency certificates, Certificates
of Deposit and Repurchase Agreements (collateralized), Commerical
Paper and Bankers Acceptances. All interest income is accumulated in
the Investment Trust Account and distributed to the funds in
proportion to their average balance during the year. The following is
investment income for the city for all funds excluding Commerce Place:
1986 1985 1984
$627,400 $563,500 $524,600
Each month on my report to the'Council, I detail the investment
activity, for the preceeding month. I list the bank or broker,
interest rate, maturity date, and amount of money invested. I deal
primarily with four investment dealers in the Twin City area:
7
Marquette Bank, American National Bank of St. Paul, Dain Boswortfl and
Piper, Jarfray and Hopwood. I also receive certificate of deposit
quotes from the State Bank of Mound and First Minnesota. A minimum o
two dealers are contacted wflen money is available to invest. If there
is a large amount, ie; tax settlement, ali four dealers are
communicated with for quotes on investments.
The interest rates on investments at the start of the year were aroun~
7.7%, dropped under 6% by the fall and finished the year around 6%.
It appears that the present rates will be stable for the rest or this
year. The following is a breakdown of investments as of December 31,
1986:
U.S. Government Securities
Certificates of Deposit
Commerical Paper
Bankers Acceptance
Government Trust Pool
Repurchase Agreement
~3,911,440
1 , 575,000
1,546,000
556,100
475,720
Preparing the data for the annual budget document that is submitted to
the Council in another important function of my job. During June, I
estimate the revenues for the current year and also work on a
estimate of the expenditures for the current year. I work closel~
with the City Manager in budgeting revenue amounts for the following
year. The Finance Department budget is my responsibility, along with
assessing, city property, and other funds like revenue sharing,
pension, etc. Once the City Manager reviews the expenditure budgets
with each of the Department Heads, the budget is compiled, analyzed
and adjustments are made. The proposed mill rate is calculated for
the recommended budget. The document is then prepared and presented to
the Council for approval.
After the budget is adopted by the Council, the 'budget must be
monitored throughout the year. I prepare a monthly budget to actual
report that must be done for the Department Head Sta~'f meeting held
the third Tuesday of each month. This report is included in the
Council packet the second meeting of the month. In my report, I try
to point out the reasons that any department is over budget. I also
try to point out anything tha.t I believe should be brought to the
attention of the Council.
The City has four programs (payroll, financial, special assessments
and utility billing) on computer. Ail these programs
responsibilities of the Finance Department. My job is to coordinat
the computer operation. The finance staff's knowlecge and experience
8
makes this part of my 3ob easier. With the Council's approval of a
new computer system, tile time spent on computer operations will
increase~ at least during the transition period.
During 1986, the City Manager and I spent numerous hours studying the
existing computer system and alternatives systems for the City. The
i'inal recommendation gives the City the same quality of programs at a
significantly reduced cost.
It is my responsibility to prepare all the statements, schedules and
notes to the financial statements for the annual audit, which is
required by state statutes. This takes a good deal of time from
January through March. The taxes and special assessments must be made
to tie into Hennepin County and all year-end adjustments must be made
to close out the accounts. My previous work experience, four years as
an auditor, is extremely helpful in fulfilling this aspect of my job.
I have the responsibility of coordinating the City's insurance
activity. I rile all claims that are made against our insurance
pOlicies for city automobiles, property damage and workmen's
compensation. I have dealt with our insurance agent, Earl Bailey, of
R.L. Youngdahl, Inc. with various issues regarding Mound's insurance
questions through out the year. During the year 1986, the following
claims were filed:
Workmen's Compensation
1 4 Claims
7 Medical only
7 Closed - no pay
General Liability
7 Claims
Automobile
3 C1 aims
CBD MEETING
Quarterly meetings were established between the downtown businessmen
and city staff during 1986. The past year contained many changes in
the downtown business area (renovation of the old Super Valu building
and the Commerce Square development). All expenses that were
previously charged to the CBD District were analyzed and determined
whether they are CBD expenses or city obligations. The city did
absorb some costs previously charged to the CBD. The businessmen have
commented that they like these periodic meetings and appreciate that
the communication lines with the city are open.
PROFESSIONAL ORGANIZATIONS
I am a member of the Minnesota Government Finance Officer
Association. There are currently over 325 members and the organization
is recognized as one of the finest in the country. The Minnesota GFOA
nas monthly meetings with a different topic covered each month. There
aisc is an annual conference held in the fall of the year. I was on
the program committee this past year and helped line up speakers for
the conference. I feel it is very important to remain active in this
organization. I am also a member of the Minnesota Society of CPA's.
One of the requirements of keeping current my CPA certificate is that
I maintain a continuing eeucation program each year.
I have trle~ to point out the areas of special note in the operation
of the Finance Department. I have also worked on items like water and
sewer rate studies, liquor fund three year projections, and .other
reports required by the City Manager. One of the results of working
in the public sector is the number of surveys and reports that must De
done for other governments and occasionalzy private organizations.
I will be attending the council meeting on March 24th, should you have
any questions.
JN:ls
lO
LEN HARRELL
Chief of Police
MOUND POLICE
5341 Maywood Road Telephone 472-3711
Mound, MN 55364 Dispatch 544.9511
EMERGENCY 911
February 23, 1987
Mr. Ed Shukle
City Manager
City of Mound
Mound, ~nnesota 55364
Dear Mr. Shukle:
Contained within the following pages is the annual report for
the police department. The report addressesthe budget,
personnel, training, equipment, community education, statistics,
and civil defense.
1986 was a stable year in regards to personnel changes and
administration of the budget. The year was very busy in terms
of calls for service for the police department; with a 23.7%
increase in combined Part I and Part II offenses reported.
This increase reflects the second consecutive yearly increase
in Part I and Part II combined offenses.
The department has continued to try to utilize its personnel
in the most productive and cost-effective manner. Officers have
been moved from patrol into plain-clothes to assist with
follow-ups of indivi~l"cases.~, An "Officer friendly" program
has been initiated in the elementary schools and Grandview
Middle School. The department has also been involved in a
limited capacity at the high school.
The focus of the police department continues to be on the
maintenance of good public relations with the community and
on the h~ghest standards of police service to the citizens
of Mound.
Respectfully,
Len Harrell
Chief of Police
TABLE OF CONTENTS
I. Introduction
II. BudEet Administration
III. OrEanizational Chart
IV. Personnel
V. Training
VI. Equipment
VII. Community Education
VIII. Statistics
IX. Civil Defense
Page
O1
02
03
05
09
11
12
28
I. Introduction
The mission of the Mound Police Department is to provide protection and
service to the people of Mound. Many of the activities of the police
department are described and s,jmmarized in this'report for 1986.
Much of how a police department is evaluated is based on statistics, as
found in this report. Information for these statistics comes from
internal record-keeping and also from participation in the Minnesota
Criminal Justice System (CJIS).
In analyzing the crime statistics, several factors need to be
considered:
1. Population density
2. Proximity to metropolitan center
3. Population composition
4. Population stability
5. Number, sophistication and development of police personnel.
The only area that the police department has control is the fifth
category. The police department is consistantly looking at ways to
better utilize and train personnel to provide better service.
The report is provided to highlight the most important areas of police
department activity and to be used as a gauge for evaluating service.
The report includes some comparisons to past years and provides a tool
for planning activities in the years to come.
II. Budget Administration
The 1986 police department actual budget as of December 31, 1987, was
$544,178.11. The budget will reflect a savings of approximately
$20,000 over the appropriated budget; after outstanding bills are
taken into consideratiom.
DESCRIPTION EXPENDITURE PERCENT
Personnel
Training and Travel
Capital Outlay
Insurance
Professional Services
Fuel and Repairs
Radio Service Contract
Other Operating Expenses
TOTAL
$444,145 81.7%
5,537 1.0%
20,149 3.8%
26,321 4.8%
1,151 .2%.
22,033 4.0%
4,608 .8%
20,234 3.7%
$544,178 100%
Several areas within the budget reflect major savings that were
realized during the year. For the first time in many years, the over-
time expenditure was under budget and total salary expenditures were
approximately $4,500 under budget. Savings were also realized in the
area of motor fuels and copy machine costs; approximately $7,500.
Micro-filming was deferred until 1987 because of the purchase of an in-.
house system; and reflects a savings of $2,100. Communications costs
were down almost $1,600 - through the purchase of equipment by the City
versus rental. Repairs expenditures reflected a savings of $2,500;
in part due to the change in charge backs through the City garage.
There were also a number of smaller savings realized.in other budget
categories. From a budget stand-point, 1986 was a good year for the
police department. There were few major breakdowns and no major
surprises.
The police department realized revenues for court fines and animal
pick-ups of $118,610 in 1986. Dog license fees accounted for another
$5,260.
!
I
I
I
I
l_
I
! I
I I
1
I I
I
I
-3-
IV. Personnel
Sworn Personnel:
Chief
Investigative Sergeant
Patrol Sergeant
Patrol Officers
Total Sworn Personnel
Non-sworn Personnel~
Police Secretary. 1
Total Full-time Personnel: ~11
Part-time Personnel:
Animal Warden 1
TOTAL POLICE PERSONNEL 12
(.75 FTE)*.
(11.75FTE)
*FTE- Full time equivalent
-5-
MOUND POLICE DEPARTMENT
PERSONNEL ROSTER
1986
Chief of Police
Leonard Harrell
Investigative Sergeant
William Hudson'
Patrol Sergeant
Brad Roy
Patrol 0fficers
Ronald Bostrom
.John. Ewald
Steve Grand
Kyle [arson
Gary Lotton
John McKinley
Todd Truax
Police Secretary
~hirley Hawks
Animal Warden
June Hyland
Canine
Rex
Police Reserves (Current Members)
Robert Brown
Richard Hawks
Daniel Niccum
Dave St. Cyr
Connie Stahlbusch
Debi Thompson
Ruth Vogel
-6-
During 1986, the department implemented an "Officer Friendly" program
within the local schools. Officer Lotton worked with the program and
did a fine job, according to the school officials.
Patrol officers were used to follow-up on many cases because of the
increased volume in reported crime. When the schedule allowed,
officers were brought in on days to work in plain-clothes with Sgt.
Hudson and assist in investigations..
Canine "Rex" and Officer McKinley began working together in April;
after illness forced the retirement of "Mickey". Officer McKinley
and "Rex" became the USPCA National Champions in Baton Rouge, Louisiana
after competing with approximatley 100 of the top canine teams in the
nation.
The Mound Police Reserves. haVe done a fine job in 1986. With Kyle
Larson as the liaison and seven members during the year, the reserves
have continued to represent the department in an exemplary fashion.
A departmental appraisal system was implemented during the year and has
had a significant impact on individual performance. Personnel received
regular feed-back and, in some cases, dramatic changes were observed.
Ail police personnel have received their evaluations and the response
has been very favorable.
In 1986, the police department implemented a program for providing
psychological evaluations of officers every five years. The department
will have two officers per year re-evaluated. This year Sgt. Brad Roy
and Off. Ron Bostrom were evaluated.
The volume of work generated in 1986 has given a clear indication that
additional manpower is needed. The volume of cases that have
-necessitated further extensive investigation have been a definite
strain on the efficiency of the police department. Justification for
one more officer, possibly two, is evident when case load and calls
for service are examined.
-7-
MOUND POLICE RESERVES
Annual Hours Report
SUBJECTS
Emergency CallOU'ts
Reserve Squads
Training
Instruction
Community Service Details
Ride Alongs
Hockey Games
Administration
Meetings (Monthly)
TOTAL
HOURS
94
438.5
253
153.5
452.5
875
181
375
98.5
2,921
Emergency Transports and Call Outs
Special Events:
- 25
Mound City Days
Spring Park Crazy Days
Rasberry Festival at Hopkins
Distribute Halloween Candy
Firemen's Fish Fry
Incredible Festival
Reserve Competitive Shoot - Edina
Instruction:"
The Reserves taught six CPR classes through Communi~iy Services.
Reserve Training:
Drug Awareness, defensive driving, CPR instructors (3 indivduals),
First Aid instructor (2 individuals), Hennepin County Auxiliary
Police School, and Firearms training.
Finances:
The Mound Police Reserves have continued to raise and earn money
to make their unit mostly self-sufficient. The Reserve account
balance for 1986 was $6,642.39
-8-
V. Training
The police department attempts to provide training on a continual
basis to maintain its effectiveness and efficiency. Modern law
enforcement is an ever-changing environment that requires the
development of special skills and necessitates officers keep abreast
of recent changes in job relevant statutes and procedures. High
standards of excellence are accomplished by the police department
when extensive training can be offered to both officers and staff.
TrAining Hours:
Training for Individuals
Total Total Persons
Hours Trained
Firearms 150
Sexual Assault/Child Abuse 30
Aids Education 10
Defensive Tactics 21
Semi-Auto Pistol 4
EMT Refresher 72
Police Budgeting 7
Data Privacy 24
Terrorism 34
Professional Criminal 8
Chief's Spring Institute 14
Crime Analysis 3
Sexual Exploitation/Children 24
Basic Operators 28
Interview/Interrogation 45
Crash Investigation 14
Intoxilyzer 110
Cime Prevention 8
Leadership & Motivation 7
Critical Incident Command 8
Non-verbal Communication 8
Communication for Secretaries 20
Working with Juveniles 16
Animal Management 18
Adult Sexual Assault 8
EMT 81
Vice Enforcement 8
DWI Conference 24
Legal Update 24
828
10
10
10
1
1
3
1
3
2
2
1
1
1
2
2
1
4
1 ·
1
1
1
'2
1
1
1
1
1
1
1
Specialized Training:
Chief Harrell attended the Administrative Officers Course of the
Southern Police Institute in Louisville, Kentucky for'twelve weeks
-9- "7~
in 1986. Th~ course work included 2 graduate and two under-
graduate college classes in police administration and management
issues. Graduate level papers were written on physical fitness
and manpower planning for the Mound Police Department~
Officer McKinley and Rex took part in both reEional and national
canine competitions. Several seminars accompany the national
competition. In addition, Officer McKinley continues in
re-training sessions with Rex, averaging approximately 10 hours
per month.
VI.
Equipment
One new squad was purchased in 1986, a Chevrolet Celebrity. An
additional Chevrolet Celebrity was purchased in December to replace
the investigator's vehicle which developed mechanical problems.
The latter vehicle was purchased with 30,000 miles.
The department implemented the new equipment rotation plan that
was approved in the 1986 budget. Two new light bars and sirens, a
new radar, a new resuscitator, and a new shotgun were purchased.
Also purchased were two re-condit'ioned city portable radios for less
than the cost of a new radio.
Officers were provided with lockers that were purchased through
military surplus and a great savings was realized. Several chairs
that needed replacing within the office, were reconditioned at a
savings over the cost of new chairs.
The department assisted Mr. Shukle and the finance directgr in
analYsis Of the computer needs of the poIice department. It appears
that a purchase may be made in 1987.
All officers converted to the new semi-automatic 9mm weapons in
January. After some initial discomfort, officers are adjusting
to the new firearms and proficiency has improved over the revolvers.
-11-
VII.
Community Education
The police department became involved with the community in a variety
of ways during 1986. The following is a brief s-mmary of activities.
CPR Instruction
The Police Reserves have conducted a number of courses in conjunction
with Community Services. Classes are held at the Community Service
Center for a moderate fee to cover material and costs.
School Liaison
An "Officer Friendly" program was implemented at GrandviewMiddle
School and Shirley Hills Elementary School. A program has also been
started at Westonka High School and the Mound Police have been
involved there i~ a limited capacity.
Home Checks
The police Reserves provide a service of checking periodically on
'out-to-town residents' homes when notification has been provided to
the police department.
Westonka Intervention Program
The police department works closely with the intervention program to
assist families that are victims of domestic abuse.
Department Tours
The police department has conducted a number of tours of our facility
for Cub Scout and Brownie Scout groups.
Demonstrations/Presentations
The police department has been involved in a number of public presenta-
tions ranging from canine demonstrations to talks about safety with
daycare students. The police department has talked to groups about
drugs, gun safety, vehicle safety, DWI, and personal safety.
Bike Rodeo
This past summer the police department and Contel sponsored a bike
rodeo that involved approximately 40 local children and adults.
-12-
Mound City Days
The police department assisted in the planninE and development of the
"Mound City Days" celebration. The police department sponsored a canine
'proEram that included canine teams from a number of surrounding
a§encies.
-13-
VIII.
Statistics
This section of the report analyzes the statistical portion of the
annual report. Most of the information comes from tabulating the
information from Initial Call Reports (I.C.R.'s), informational
reports, or traffic citations.
The total number of I.C.R.'s in a year is useful for comparing the
level of activity of the department relative to previous years. It
also allows for comparison between personnel changes and activity
levels. Some reporting changes were made in 1986 to alleviate
statistical duplication that was found in the previous system.
TOTAL INCIDENTS PER YEAR
Ig82 thru 1986
Incidents
Year Total Per Month
1982 14,607'. 1,217
'i983 12,259 1,021
1984 15,209 1,251
1985 15,233 1,269
1986 14,078~ 1,173
~for comparison to
previous years - 15,382 1,282
The increase in incidents of police activity has increased 5.3% since
1982; while the number of officers on the street has remained constant
at ten.
The serious incidents of crime reported to the police department are
categorized into Part I and Part II Crimes.
Part I Crimes:
Part I Crimes include major crimes such as homicide,
criminal sexual conduct, robbery, assault, burglary,
larceny, vehicle theft, and arson. Although Part I
Crimes are a small percentage of reported crimes, it
is these crimes that demand the most attention from
the police department in terms of investigation and
commitment of resources.
-14-
Part II Crimes:
Part II offenses include the'crimes of forgery,
vandalism, stolen property, weapons violations,
narcotic violations, liquor violations, DWI, simple
assault, domestic assault, sexual conduct, embezzle-
ment, prostitution, public peace, runaways, and some
other offenses. Approximately 65% of crimes reported
were Part II Crimes.
In 1985, Part I Crimes rose 39% and Part II Crimes rose 19%. In 1986,
both Part I and Part II Crimes continued to rise. Part Ii'Crimes rose
an additional 5.8% and Part II Crimes rose another 33.7%.
In a two year period, Part I and Part II Crimes have risen by 46.8%
combined.
Part I and Part II Crimes are the incidents that necessitate the most
time and effort from the polide department. Initial call time is
much greater in gathering information at the scene and the greatest
amount of.investigation and follow-up is dedicated to these types of
incidents.
Traffic OffenSes:
Traffic offenses include both' moving and non-moving violations.
An examination of the number and percentage of traffic stops as
part of the total number of incidents allows one to determine'the
degree to which vehicular'and pedestrian movement affects the
department's work load. It should also be noted that the more
visible'that patrols are maintained, the more likely is the
positive impact in detering serious crimes.
In 1986,.hazardous violations were up 27.7% (as indicated by
citations written), but personal injury accidents were down 38.2%.
The increase in traffic enforcement has positively impacted
through a reduction in personal injury accidents.
There were 127 arrests for driving under the influence. Of those
arrests, 32.2% were for gross or aggravated violations. This
statistic would indicate that a third of those arrested were
repeat offenders and most likely the problem drinkers. The
average alcohol concentration was .157 as compared to .10 for
being legally under the influence.
-15-
Property:
Property valued at $182,208 was. stolen. The largest portion of
that property was in the form of vehicles, boats, and jewelry.
The police department recovered 30.5~ of the property stolen.
Child Protection Cases:
The department processed 71 child protection cases during the
year. These cases ranged from neglect situations to sexual abuse
situations. Many of the reports came from Hennepin County Child
Protection and others came directly to the police department. In
some months, up to ~0~ of investigative time was spent on child
Protection matters.
Domestic DispUte Cases:
The police department responded to 101 domestics; 59 involving
assault situations.
Arrests:
The police department processed and booked 386 adult individuals
in 1986. Fifty-two adults were arrested for felonies; up 40.5~
from 1985.
In addition, 165 formal complaints were issued charging individuals
with assorted crimes.
Clearance Rates:
Clearance rates for Part I Crimes was 29.6~; and Part II Crimes
clearance rate was 68.2~. The increase in Part II clearance is
believed to be a reflection of making the original responding
officers more responsible for the reporting and follow-ups on
cases.
Workload:
The MoundPolice Department continues to be under-staffed when
compared to surrounding and similar communities. Mound currently
has 1.03 officers per 1,000 population when the state average is
1.4 officers per 1,000 population. The national average for
group VI (under 10,000 population) is 1.9 officers for 1,000
population.
-16-
Using a "standard of service" or "workload functional" models for
determining manpower, calls per officer have risen from a six year
low of 694 calls per officer to a high of 911' calls per officer
in 1985. In 1986, officers were responsible for 825* calls per
officer. Orange County, Florida developed the "standard of
service" model and bases their manpower on 343 calls per officer.
There is a demonstrable need to increase the department by at least
one officer. The volume of calls in general that are needing
additional man hours (such as child protection issues) necessitates
another officer. That new officer would assist in investigations
and also be responsible for the needed programs within the schooIs
relating to "Officer Friendly" programs and drug prevention.
'1986 appears to have dropped but is reflective of the change in
gathering statistics. Using 1985 process, calls would be 932/
officer.
-17-
~anpower Planning
Appendix B
POLIC~./CRID~ ACTIVITY REPORT
MOUND POLICE DEPARTMENT
19B1 1982 1983 1964 1985
1980 1986
f~rdous Citatim~s 2,043 871 1,176' 1,160 1,542 1,225 1,561
Ncm-f~rdous Citati~ms 587 496 1,182 1,041 932 949 668
Ncm-~rdous %4minings 426 1,251 1,825 1,275 1,187 1,216 1~I1
Parking Citations 501 758 709 786 . 764 1,075 738
Over .10 BAg 42 96 82 47 58 75 95
Property Damage ' A~_idents 96 97 85 66 104 115 96
Personal Injury Acc/dents 31 27 30 26 37 47 29
Fatal Accidents 0 1 0 0 1 0 0
~Adult Felony Arrests 73 44 42 30 38 37 52
~Adult Misd~ Arrests 134 278 ~B8 420 ~33 450 447
~Juveaile Felony Arrests 56 51 28 38 44 57 50
~Juvenile Misdemeanor Arrests ~6 97 60 73 68 110 175
Part I Offemses
~ 509 415 346 265 234 360 381
Cleared 46 64 47 ~8 ~
Arrests Made 39 53 50 81 67
Part II
~ 333 560 507 457 430 676 904
Cleared 3~ 285 285 234 617
Arrests Made 242 199 221 160 359
Total Part I and II
Repu~ ~d 833 975 853 783 664 1,836 1,285
C~eared 378 349 332 282 73O
Arrests Made 281 253 271 2D3 284
Ymdic~ ~ 207 225 203 254 290 276' 168
Other General Investigations 9,326 7,553 6,454 5,1]] 6,786 6,621 5,043
~UfAL 15,445 1~,959 14,607 12,259 15,009 1.5,174 13,890
Fonow-Ups 527
Mutual Aid 188
Appendix A
Manpower Planning
4O
POLICE POPULATION S~RN OFTR:~ OFFI(2:RS TOTAL COST PER ! OF COST
MI_-~. ~q~_.¥ED OFFICERS STAFF SALARY PEZ IF, AR CAPITA/IR ~]3~ ~//~=~
OZ:TZC:Z~ .
Z'Zm/~WITA · .To'r~ ~
MOU~D * 9,700 10 1~ $390,695 $62.97 3,623 $168.60 ' 1/970 $610,8~0
SOUTH 10,000 13 1+ ~80,000 75.20 3,750 200.60 1/769 752,250
11,176 16 1½ 506,~X) 78.73 &,SOO 19§.5~ 1/698 8'/9,9~
DF.D &,~80 7 1:. 304,818 79.90 1,300 269.23 1/625
IIAVDi
'TRISTA/ 5,000 6 I 261,038 70.66. 1,~3 2&5.00 1/833 333,337 '
ST. ~ONX
4,500 7 I 219 m 2A2,003 80.00 1,375 261.81 1/642 3~0 Co
380,000
WAYZATA 3,700 83PT 11 PS0 387,000 ~ ]/4.94 1,660 2.~. 70 1/462 425,300
~7~A 2,867 $ 0 141,790 103.20 837 353.30 1/573 295,883
Figures supplied by deparl~enz chiefs
· · · Parc ttaeantnal varden
"P$O Public Service Ofticer
(figures do nsc lnclude part-C/me people)
TO**'
FAO]f:
Manpower Planning
Appendix C
INTEROFFICE MEMO
Chief H&rrell
SLd:. Roy
DATE
Se~cenber 29
St~[tu$ od Scheduled Over=bne
006 .
1980
1982
1983
198~
1986
2/ pa=roi off/cers - 3 s8~. - 1 an/mi war'fen
722 hours overt/ne
8 hour days
9 lm~rol off/cers - 2 obis. - 1 "--~--? vardu
&A3 hours overc/oe
8 hou~ days
8 pec=ol off/ce,Ts - 2 ogco
200 hours overr/m
9 hou~ days
? pa~rol o£~Lcez~o - 2 o8~J
233 hours ~
9 hour dad
? patrol o£fJLcers - 2 sS~s, - 1 an~ml varden'
227 hours ~
9hour days
? patrol o£flcers - 2 oSr~, - 1 m2~ul V&rdu
265 hours 'overr. bne ~o Sept. 22s~
9 hour da~s~
? pal~ol o££~cer8 - 2 e$1m. - 1 -~d--~ varden
&88 hours .ov~ r. hru Sep~. 6, 1986 ·
hour d-Ts
eGarch rulln8 affected comp-rime for ~J. rs~c 5 monr. hs of 1986
-21-
Appendix D
Manpower Planning
43
-22-
. Fl/
Appendix E
Manpower Planning
'44
925
90O
.875
·
750
-23-
LEN HARRELL
Chief of Police
MOUND POLICE
5341 Maywood Road Telephone 472-3711
Mound, MN 55364 Dispatch 544-9511
EMERGENCY 911
MOUND POLICE DEPARTMENT
YEARLY REPORT
1986
Hazardous Citations
Non-Hazardous Citations
Hazardous Warnings
(Includes verbal warnings)
Non-Hazardous Warnings
Parking Citations
DWI
Over .10 AC
Property Damage Accidents
Personal Injury Accidents
Fatal Accidents
Adult Felony Arrests
Adult Misdemeanor Arrests
Adult Misdemeanor Citations
Juvenile Felony Arrests
Juvenile Misdemeanor Arrests
Juvenile Misdemeanor Citations
Part I Offenses
Part II Offenses
Medicals
Animal Complaints
Other General Investigations
TOTAL
Assists
Follow-Ups
Mutual Aid
1986 1985
1,561 1,222
668 949
685 461
1,311 1,216
738 1,065
127 106
95 75
96 115
29 47
0 0
52 37
447 450
97 -
50 57
175 110
58 -
381 360
904 676
168 276
1,205 1,318
5,043 6~621
13,890 15,233
777
527
188
-24-
OFFENSE ACTIVITY SUMMA£Y ~ ~ ~
Homicide
Criminal Sexual Conduct 15 1 6 9 9 3
Robbery 4 4 i ~2 I 3
Assault 3 3: 3 ,3
BurE!sr¥ 77 5 73 1 19 8 9
Larceny 247 9 238 16 .20 4 22
Vehicle Theft 26 5 21 3 7 6 1
Arson 9 9 3 3
TOTAL · 381 20 354 30 63 25 42
Child Abuse~Ne~lec~ 55 8 ~5 27 4 2
For~ery~NsFChecks ~ 4~ 22 18 17
Cr~al D~e to Propert~ 175 2 17~ 18 4~ 2 30
WeapOns 3 .,, 3 1 2 3 2
Narcotic Laws 13. 13 12 10 11
Liquor Laws 14 14 1 12
DWI 127 127 2 125 123 2
Simple Asssu!t. 62 3 59 31 20 11 8
Domestic Assault " 59 59 20 22 21 1
Domestics (No Assault) 42 42 17
~rassin~ Phone Calls 93 1 92 18 2
Runaway/IncorriEibflity 63' 1 62 29 26 28
Public Peace 76 ~1 75 36 32 16 23
All Other Offenses 74 '2 74 30 23 19 14
TOTAL 904 18 888 '252 347 228 131
TOTAL PART I AND PART II CRIMES -1,285 38 1,242 282 410 253 173
PART III & IV REPORTS
Property Da~sge Acciden~s '-- 96 96
..Personal Injury {ccidents 29 29
Fatal Accidents 0 0
Medicals 168 168
Animal Complaints 1,205 1,205
Mutual Aid 188 188
Other General InvestiEations 5,043 5,043
TOTAL ACTIVITIES~~8'014 ~38 ---------7'97I ----------------282 410 253 '173
City MOUND Month Year End Ra.nr~ 19 86
CITATIONS
ADULT JUV
I or OUI
More than .10~ BAC 95
Careless/Reckiess Driving 3
Driving After Susp. or Rev.
66
2
Open Bot'tle 19 8
Speeding 1,087 119
No DL or Expired DL 38 17
Restriction on DL 10 5
326 4
Improper, Expired, or No Plates
Illegal Passing
3
.stop Sign Violations 91
Failure to Yield 4 1
Equipment Vlolatlons 175 15
H&R Leaving the Scene 5
No Insurance, (Starting August) 53
al or Unsafe Turn
2
4
759
the Cehterllne
Pa~k'ing'Vio'lations
Crosswa 1 k 42
Doll 0 rd i nances 54
Derelict Autos 18
Miscellaneous Tags
144
3,105
(StartinE August)
154
TOTALS
WARNINGS
No Insurance
Traffic 507
Equipment. 968
Crosswalk 9
Animals 111
Trash/Derelict Autos
113
Other 171
TOTAL 2L~, 033
ARRESTS
6
45
234
23
59
123
1
2
2O8
Felony 20 J 3
Mi sdemeanor 233J 46
PROPERTY LOSS/RECOVERY SUHMARY
Bikes
Snowmobl les
ITEM
Boats, Hotors, Tra i 1ers
Clothlng
Currency, Notes, Etc.
Jewelry & Precious Metals
Guns
Home Furnishings
Radio
Vehicles
& Electronlc Equipment
& Vehicle Equipment
Miscellaneous
TOTAL
STOLEN
$ 5,404
7,181
23,744
597
9,183
15,312
1,745
609
14,360
38,654
65,419
$182,208
RECOVERED
$. 909
6,600
!,539
330
1
114
495
505
43,549'
1,708
$55,750
-27-
X. Civil Defense
The budget for civil defense came in under what was alloted for 1986.
A large savings was realized after the installation of the radio-
activated receiving units. No longer are the sirens activated
through the phone lines and we no longer pay a monthly charge.
Funds allocated to operating supplies are used to assist in covering
uniforms and materials for the Police Reserves.
One three day training session was attended by Chief Harrell and all
seven of the Police Reserves were sent to the St. Cloud driving
school.
Problems continued with the siren on the Island. Money haSbeen
allocated in 1987 to upgrade one siren and to move the downtown
siren off of private property as requested.
-28-
A Tradition of Excellence
The Southern Police Institute
NORMAN F_ POMRENKE
~oulhem Police In,~fi~e
B. EDWARD CAMPBELL
Fecu/ty Member
$ouihem Police I~
Unive~ty of louisville
LouiSe, KY
A tradition of excellence in police
training and education began 35 years
ago when the Southern Police Institute
was founded at the Unive~tty of Louis-
ville. The success of the thousands of
graduates provides ample evidence for
the wisdom of the enterprise. But, as is
the case with moa other worthwhile hu-
man endeavors, the formation and de-
velopment of the Southern' Police In-
stitute during this time have required
planning, tending, and nurturing.
Historical Development
The original idea for the establish-
ment of the Southern Police Institute
did not germinate in the mind of a police
administrator or a practicing lawyer or a
Febn~y 1987 1 11
12 / Fal law Erdorcement Bullet~
leamed jurist. A Swedish economist de-
veloped the concept that such an in-
stitute would be both practical and ben-
eficial. Gunnar Myrdal, in his 1944 book
An Amer/can D~Temma, planted a seed
when he wrote:
"It is my conviction that one
ures to improve the Southern
interraciaJ situation would be the
opening of a pioneering modem po-
would give a thorough social and
pedagogical training as well as
a technical police training."
The late Dr. Joseph D. Lohman
(formerly Chairman, Illinois Division of
Correction; Sheriff, Cook County, IL;
and Dean, School of Criminology, Uni-
versity of California) first suggested
organizing the Southern Police Institute
to the late Dean David A. McCandisss
in'1'949. Mr. McCandless, at the time
Director of Public Safety with the City of
Louisville, carried the idea through with
a series of discussions with university
and city officials until the proposal be-
gar}. to take root.
A short time later, a committee was
appointed to develop the plans for the
institute. The committee, chaired by the
dean of the Kent School of Social Work,
consisted of an assistant professor in
the School of Law, the superintendent
of the Louisville Police Crime Preven-
tion Bureau, and the superintendent of
the Personnel and Education Bureau,
Louisville Police Division, with Mr. Mc-
Candisss ex officio. This committee
recommended the annual presentation
of three 12-week courses for 25 student
officers. The courses were designed
primarily for an audience of command-
ing, supervising, and administrative po-
lice officers from southern and bor-
dering States.
Recogn'~ng the importance of ad-
equate financing, two grants wore ob-
tained to help support the institute and
ensure success in the endeavor. These
grants came from the General Educa.
' tion Board, an affiliate of the Rock~'
feller Foundation, astablished to ~ ~l-
ucational endeavors in the South, and
The Carnegie Corporation of New York.
These and additional grants made by
the two foundations, along with suPPOd
from the city and the university, fi-
nanced the institute through 1960. Ford
Foundation grants rounded out needed
revenues for the 10-year period July
1960 through June 1970, and since
1970, the institute has been financed by
tuition and general university funds.
A critical ingredient in establishing
the Southern Police Institute was at-
tracting students. The first recruiting
effort for the institute was launched by
the then chief of the Louisville Police Di-
vision and Mr. McCandless. They vie-
ired prombmnt city and police officials in
· t~ acquaint them with the ~'s pro-
gram.
After the funding was assured by
the foundation grants and student-of.
ricers were recruited, a screerdng corn-
mittee selected Mr. McCandless to be-
come director of the institute. Then,
after a nationwide search, Mr. Rolland
L. Boule, a former police sergeant in
Wichita, KS, and st the time on the fac*
ulty at Washington State Colioge, was
cJ'~sen as the fi~t till-time instructor.
Refinement of the Institute
In 1955, after a review of the in-.
stitute's program, four 2-week semirmm
were added and the winter term of the
Administrative Officers Course was dis-
continued. These sessions of intensive'
instruction in specialized topics of po-
lice administration and science demow
strated another endeavor to fulfill the
broad purpose of the Southern Police
"... the Southern Police Institute became the first school of its
type in the United States.. to offer co. llege credit for inservice
police education."
· Institute. For example, the institute pi-
oneered seminars and conferences re-
· lated to police re~ponsibility in racial
harmony. Within the first 10 years,
these sho~-ter~, courses attracted of-
ricers from 167 municipalities, 38
States, and 22 foreign countries.
In 1961, at the suggestion of Asso-
ciate Director John C. Klotter, who
joined the faculty after service with the
FBI, a group a police administrators
from several cities in the eastern, cen-
tral, and southern parts of the United
States met with officers of administra-
'don and instruction from the University
of Louisville to reassess the program.
As a result, the curriculum was altered
to emphasize Instruction in police ad-
ministration, personnel management,
the social and behavioral sciences, and
criminal and constitutional law. The
number of hours of classroom instruc-
tion was reduced from 420 to 300, but
more individual outside study wes re-
quirsd.
The expanded 12-week cours~
earned approval of the cu~culum com-
mittee for 12 semester hours of credit in
the College of Arts and Sciences during
1962. Thus, the Southern Police. In-
stitute became the first school of its
type in the United States to offer college
credit for inservice police education:
This feature Of the program signaled a
precedent for other similar schools to
follow.
As the faculty continued to expand:
guest lecturers became fewer, but they
continued to make significant contribu-
tions. Class size increased to 60 of-
ricers during 1967, and the inauguration
of a series of workshop-d'~cuse'~n ses-
sions added a new dimension to the
program.
Late in 1971, the faculty conducted
as analysis of the Southern Police In-
stitute's Administretive Officers Course,
which resulted in the addition of a com-
municationa course to the curriculum
and the expansion of sessions to 14
weeks starting with the spring term
1973. Later, the Admin~,itive Officers
Course returned to the original 12-week
session to · the schedules of the stu-
dent-officers better. However, the basic
content of the curriculum remained un-
changed.
Initiation of Degree Programs
On March 5, 1969, after many
meetings with several concerned com-
mittees, the University Senate en-
dorsed the proposal to establish a de-
gree-granting School of Police
Administration, which received a favor-
able vote by the University Assembly
the following month. The $chcol of Po-
lice Administration became effective
July 1,1969.
Mr. McCandless became Dean of
the School of Police Aclministmtton
em Police Institute. With his death in
1971, Professor Klotter was sek~cted
Dean of the School and Director of the
Southem Police Institute.
tinued to grow during the 1970's and
embarked on furthering the seminar
program, while ma!ntaining the ace-
demic excellence of the Admintslrab~,e
Officers Course. A graduate option
started with the 1973 fall term to meet'
the educational and administrative
needs of the new breed of police man-
ager. Thus, the Southern Police In-
stitute faculty on~ again set the pace
for ponce education.
The Southern POfice Institute
of the 1980'a
Professor Norman E. Pomrenks,
the present Director of the Southern
Police Institute. was appointed .in 1977,
with Professor Klotter remaining as
Dean of the newly named School of
Justice Administration. Three years la-
ter, Dr. J. Price Foster succeeded Pro-
lessor Klotter as Dean of.the School of
Justice Administration and subee-
quently became the Dean of-the Col-
lege of Urb~m and Public Affairs. This.
led to a national search for a new dirsc-
·tor for the School of Justice Administra-
tion, the parent component of both .the
Southern Police Institute and the Na-
tional Crime Prevention Institute. The
search culminated in July 1986, with
the appointment of Dr. William V. Pek
trey, a renowned academician and ad-
ministrator. Dr. Pelfrey brings to the
Fel~y 1987 / 13
'The Southern Police Institute has had a long and arduous
journey in the pursuit and quest for excellence in police
education and training."
· School of Justice Administration and
the Southern Police Institute the talent
to blend' theory and practice with sound
managerial skills, coupled with the in-
tegrity of academic standards.
Broadening the Geographical
The Southern Police Institute had
been in existence for only a short time
when the decision was made to
broaden the geographical base from
which students were selected, based
mainly on appeals from potential stu-
dents. By the 1953 fall term, foreign stu-
dents enrolled for training under the
auspices of the International Coopera-
lion Administration of the Federal Gov-
ernment. During the past several years,
students from New Zealand and Great
Britain have graduated from the Admin-
r~getiVe Officers Course. No parochial.
ographical boundaries influende
the selection of students, the content of
the programs, or the location of the of-
ferings. Not only do the faculty .and staff
welcome applications from officers
throughout the United States and for-
eign countries, but we are also pre-
pared to take our seminars to any loca-
tion in the country.
The Southern Police Institute
Alumni Association
One of the most significant assets
of the Southern Police Institute is the
alumni association. Created in 1951, it
hu grown to be one of the largest and
most active alumni groups at the Uni-
varsity of Louisville.
The Southern Police Institute
Alumni Association meets annually for
retraining at a site designated by the
current president. Much of the success
of the Southern Police Institute is di.
rectly attributed to the graduates, as
members serve on search, curriculum
development, and planning commit-
The Southern Police Instituts
Toc~
The present offerings of the South-
em Police Institute include the 12-week
Administrative Officers Course, admin-
istrative, supervisory and invastigafive
seminars on campus, and an extensive
1986-87 catalog of off-campus semi-
nars. The off-campus programs are a
result of agency or regional requests.
Cost factoring is done between the
Southern Police Institute and the
agency.
The cornerstone of the Southern
Police Institute is the 12-wask Admin-
istrative Officers Course. Undergradu-
ate course options include instruction in
police administration and management,
personnel administration and manage-
ment, critical issues in police manage-
ment and administration, constitutional
aspects of police management, and
criminal justice behavioral dynamics or
organizations. Graduate courses are
offered in personnel administration and
management, constitutional and admin-
istrative law, and special topics in police
administration and management.
Tuition, books, room, and board
costs for the Administrative Officers
Course is $2,200, not including meals.
The respective agencies determine
. meal costs usually through their per
crmm system. Seminar costs depend on
the length of the session. One-week
seminars cost $390, while 2-week sem-
inars cost $650, including tuition and
housing.
Enrollment figures for the 1985-86
academic year show 117 Administra-
tive Officers Course graduates, 232
graduates of on-campus seminars, and
511 graduates of off-campus serninam.
The Southern Police Institute Issued
1,931 credit hours and 2,752 continuing
educational units for the 1985-86 aCa-
demic year.
More than 10,000 police officem'
lmm the United States and foreign
Police Institute, and the demand for the
Administrative Officers Course eom
linues. In 1985, the Soulhem PoF~ce Im
stitute launched a planned off-campus
seminar program, the success of whic~
led to contracts for 20 o;-can-~
nars in the 1986.87 academic year.
The Southern Police Institute has
had a long and arduous journey in the
pursuit and quest for excellence in pc>-
lice education and tnsining. It has aur-
i~g were not popular, when monlas
training were sl:k~se, when Federal
sistance was unavailable, and during
The Southern Police Institute has aur-
years ago and maintained ever since
has proven that qualm, excellence, and
the maintenance of high academic
standards will result in a heritage and
tradition that can stand the test of time.~
14 I FBI Law Enfomement Bulletin
RESOLUTION NO. 87-
RESOLUTION TO TRANSFER $9,350 FROM
THE FIRE EQUIPMENT DEBT SERVICE, 1981 FUND TO
THE AREA FIRE SERVICE FUND TO CLOSE OUT THAT FUND
WHEREAS, a Fire Equipment Fund was established in 1981
fo~ the purchase of an Aerial Fire Truck; and
WHEREAS, Certificates of incebtedness of $170,000 were
issued in 1981 to finance the purcnase of fire equ'lpment; and
WHEREAS, revenue to pay the principal ant interest was
derived from a city tax levy and charges to communities covered
by the Mound Fire Department; and
WHEREAS, the final prlncipsl payment was made on May 1,
1986. Revenues collected (including penalties and interest on
tax levy) have exceeded expenditures by $9,350.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Mound, Minnesota, does hereby authorize the transfer
of $9,350 from the Fire Equipment Debt Service- 1981 Fund to the
Area Fire Service Fund to close this fund out.
The foregoing resolution was moved by Councilmember
and seconded by Councilmember .
The following Councllmembers voted in the affirmative:
The following Councilmembers voted in tne negative:
Mayor
Attest: City Clerk
~ESOLUTION N0. 87-
RESOLUTION TO TRANSFER Sa,SaT.OO FRON THE
CAPITAL OUTLAY FUND TO THE AREA FIRE SER¥ICE FUND
TO CLOSE OUT THAT FUND.
WHEREAS, A FIRE CAPITAL OUTLAY fund was established in
1980 for the purohase of various items for the Fire
Department; and
WHEREAS, there has been no activity in the Fire Capital
Outlay Fund since 1984~ and there is a balance of $2,827-in the.
fund at the eno of 1986, and
WHEREAS, all future capital items are to be purchased
from the Area Fire Service Fund; and
NOW, THEREFORE, BE IT RESOLYED, that the City Council oi'
the City of Mound, Minnesota, does hereby authorize the transfer
or $2,827 from the Fire Capital Outlay Fund to the Area Fire
Service Fund to close this fund out.
The foregoing resolution was moved by Counciimember
and seconded by Councilmember
The following Councilmembers voted in the arfirmitative:
The following Councilmembers voted in the negative:
Mayor
Attest: City Clerk
RESOLUTION NO. 8?-
RESOLUTION AUTHORIZING ENTRY INTO A JOINT POWERS
AGREEMENT IN THE FORM OF A DECLARATION
OF TRUST ESTABLISHING AN ENTITY KNOWN AS
aMINNESOTA MUNICIPAL MONEY MARKET FUNDe
AND AUTHORIZING PARTICIPATION IN CERTAIN INVESTMENT
PROGRAMS IN CONNECTION THERE~ITH
WHEREAS, Minnesota Statutes Section 471.59 (the "Joint
Powers Act") provides among other things that governmental_units,
by agreement entered into through action of their governing
boaies, may jointly or cooperatively exercise any power common to
the contracting parties; and
WHEREAS, the Minnesota Municipal Money Market Fund was
formed in January 1987 pursuant to the Joint Powers Act by the
adoption of a joint powers agreement in tile form of a Declaration
of Trust by a group of Minnesota Municipalities acting as the
Initial Participants thereof; and
WHEREAS, the Declaration of Trust has been presented to
this council; and
WHEREAS, the Declaration of Trust authorizes
municipalities of the State of Minnesota to adopt and enter into
the Declaration of Trust and become Partlcipan~s of the Funa.
Municipality shall mean city, county, town, public authority,
public corporation, public commission, special district, and any
"instrumentality" (as that term is defined in the Joint Powers
Act) of a municipality; ana
WHEREAS, this council deems it to be advisable for t~is
municipality to adopt and enter into the Declaration of Trust and
become a Participant of the Fund for the purpose of the joint
investment of this municipality's monies with those of other
municipalities so as to enhance t~e investment earnings accruing
to each; and
WHEREAS, this council deems it to be advisable for this
municipality to make use from time to time, in the discretion of
the officials of the municipality identified in Section 2 of the
foil-owing Resolution, of the Fixed-Rate Investment Program
available to Participants of t~e Fun~.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
SECTION I. This municipality shall join w~tn o~ner
municipalities (as such term is defined in the Declaration of
Trust) in accordance with the Joint Powers Act by becoming a
Participant of the Fund and adopting and entering into the
Declaration of Trust, which is adopted by reference herein wlt~
the same effect as if it had been set out verbatim in this
resolution, and a copy of the Declaration of Trust shall be filed
in the minutes of the meetin~_~a}m)~hich this Resolution was
aaopted. The Mayor and City ~-of this Council are hereby
authorized to take such actions and execute any and all such
documents as they may deem necessary and appropriate to.
effectuate the entry of this municipality into the Declaration of
Trust and the adoption thereof by this municipality.
SECTION 2. This municipality is hereby authorized to
invest its available monies from time to time ana to Withdraw
such monies from time to time in accordance with tne provisions
of the Declaration of Trust. The following officers and
officials of t~e municipality and their respective successors in
o~'fice each hereby are designated as "Authorized Officials" With
full powers and authority to effectuate the investment and
withdrawal of monies of this municipality from t~me to txme in
accordance with the Declaration of Trust and pursuant to the
Fixed-Rate Investment Service available to Participants of the
Fund:
John L. Norman
Judith A. Fisher
Finance Director
Senior Account Clerk
The Clerk shall advise the Fund of any changes in Authorized
Ol'ficials in accordance with procedures established by the Fund.
SECTIO] ]. The Trustees of the Fund are hereby
designated'as having official custody of this municipality's
monies which are invested in accordance w~tn the Declaration of
Trust.
SECTION ~. Authorization is hereby given for members
of the Board of Directors of the League of Minnesota Cities to
serve as Trustees of the Fund pursuant to the prov.xsions of the
Declaration of Trust.
SECTION 5. State banks, national banks, and thrift
institutions located either within or without the State of
Minnesota which qualify as depositories under Minnesota law and
are included on a list approved and maintained for such purpose
by the Investment Advisor of the Fund are hereby designated as
depositories of this municipality pursuant ~o Minnesota Statutes
Secion 118.005 and monies of this municipality may be deposited
therein, from time to time in the discretion of the Authorized
Officials, pursuant to the Fixed-Rate Investment Service
available to Participants of the fund.
NOW, THEREFORE, BE IT RESOLVED that the Cit]/ Council of
the City of Mound, Minnesota, does hereby authorize entry into
into a joint powers agreement in the form of a Declaration of
Trust establishing and entity known as "Minnesota Municipal Money
Market Fund" and authorizing participation in certain investment
programs in connection therewith.
The foregoing resolution was moved by Councilmember
The following Councilmembers voted in the affirmative:
The following Councilmembers voted in the negative:
Mayor
Attest: City Clerk
LAKE
402 EAST LAKE STREET
March 20, 1987
MINNETONKA CONSERVATION DISTRICT
WAYZATA, MINNESOTA 55391 TELEPHONE 612/473-7033
FRANK MIXA, EXECUTIVE DIRECTOR
BOARD MEMBERS
o
Robert Rascop, Chairman
Shorewood
JoEIlen Hurr, Vice Chairman
OrOIlO
Mark Westlund, Secrelary
Wayzata
Jon Elam, Treasurer
Mound
Marvin Bjorlin
Tonka Bay
Jan Boswinkel
ainnelonka Beach
Robert Tipton Brown
Greenwood
Walley Clevenger
Minnestrista
Richard J, Garwood
Oeephaven
non Kraemer
Spring Park
Robert K. Pillsbury
ainnetonka
Roberl E. Slocum
Woodland
non Spargo
Vicloria
H. Woisser,
Excelsior
James L. Merthan
Minnetonka Bass Club
601 Esther Lane
Woodbury, MN 55125
Dear Mr. Merthan=
The LMCD has approved your renewal application for the bass
fishing tournament on June 6 at Cooks Bay, subject to the
following~
1. Compliance with the District's speed limits (40/day, 20/
night).
2. The District's noise limits must be complied with (84dbA
at 50 feet, or 82dbA on boats or motors built after 1-1-82).
3. All temporary signs for the event must be removed within
24 hours after the event.
Boat registration numbers must be affixed to all boats,
according to statute.
Permit is subject to the City of Mound (at weigh-in) for
cleanup, parking, etc.
6. The event is under the ]urisdicition of the Sheriff's Water
Patrol.
Your cooperation in our "Save the Lake" program is appreciated.
Sincerely,
LAKE MINNETONKA CONSERVATION DISTRICT
Executive Director
enc~ application
c/enc: Sheriff's Water pat.~.ol
City of Mound/
LMCD Inspector
Tom Reese
Lake Use Chairman Robert Pillsbury
RECE~ v ~0
"MAR 0 1987
.!
LM.C.D-
Lake Minnetonka Conservation District
LMCD Fee # .P~
this form is !
to be copied, please !
use black ink or type.!
SPECIAL EVENT
APPLICATION: SPECIAL EVENT PERMIT
(Add re s s )
(Responsible party, if different from applicant)
(Phone numb'er)
(Phone number)
If no answer,.call
(Address)
1. Describe event
L.M.C.D. Area(s)
Number(s)
2. 'Area of use: Will area of special event involve use of area outside of applicant's
dock use or mooring area (attach map if needed)?
3. Describe affect on Lake water quality.
4. Will event require speed in excess of LMCD Code or suspension of Rules of the
Road? ~'Q If so, describe jl/~
5. Will temporary buoys be necessary?, ~/0 If so, locate (attach map if necessary):
6. Could this event be conducted on shore or other waters?
7. Will event create a safety or navigational hazard?
If so, explain:
8. Will event require Water Patrol or other enforcement supervision?
9. Will event create additional noise on the Lake?~g9 If so, describe:
10. Will event restrict general public use?
If so, describe:
11. Is event open to the public? V~~
12. Will time or place of event affect boating density or intensity p~ Lake Use?
If so, describe and locate areas of potential conflict /~?
Special Event Permit application
Page 2
(,Hame)
13. Do you have approvals from the following: Water Patrol( )Yes ( )No;
Other law-enforceme, nt ag,encies(/ )Yes (,)~p;_ Municipality(. )Yes ( )No;
lJ /
15. Schedule of event(s) - attach additions1 sheets if necessary:
a) Date, time tx location o~ enventis) O~,f
b) Type(s~ of watercraft ~; /~ ' ~ ~
c) Numberis) of watercraft for each type
d) Ail watercraft have current Minnesota registrations~ '.(~)Yes ( )No; if not
explain ·
16. pees: sinile event (~50) ..........................................
Hulclple event ($100) ........................................
Or, if submitted within 60 days of the event:
single event ($100) ..........................................
Multiple event ($200) ........................................
All applications~ Permit deposit ..................................
Total fee attached $
100.00
I certify that the information provided herein and the attachments hereto are true
and correct statements, and I understand that any permit granted may be revoked by
the District for violation of the LMCD Code. I agree to reimburse the District for
any advertising-sign removal, legal, surveying, engineering, inspection, maintenance
or other expenses incurred by the District in excess of the amount of deposit. I
consent to permitting officers and agents of the District to enter the premises in-
volved at all reasonable times to investigate and to determine whether the Code of
the Distxtct is being complied with.
Authorized signature )~z,f ._~ !~~
Please return this application and attachments to:
Lake Minnetonka Conservation District
402 E. Lake Street
Wayzata, Minnesota 55391
Phone: (612) 473-7033
'7/85
Minnetonka
Bass Club
March 1, 1987
Mr. Ed Shukley
City Manager
5341 Maywood Drive
Mound, Minnesota 55364
Dear Mr. Shukley:
The Minnetonka Bass Club has for the past several years
received authorization from you and your council to utilize
the launching facilities at Mound Bay Park, adjacent to the
old Surfside Supperclub on Cooks Bay.
We are again requesting authorization for June 6, 1987.
We will be conducting a bass tournament and have applied
for the necessary permits from the state DNR, LMCD, and
the Hennepin County Sheriff Water Patrol.
The hours will run from approximately 5:30 a.m. to 3:00 p.m.
If you have any questions please contact me at (H) 738-7643
or the office, 731-9418.
Thanking you in advance for your assistance in this matter,
Yours truly,
/im Merthan
*This is a catch-and-release tournament with fish being
returned to the water.
James L. Merthan
Tournament Director
Minnetonka BASS Classic
601 Esther Lane
Woodbury, MN 55125
CITY OF MOUND
Mound, Minnesota
NCrfICE OF PUBLIC HEARING IT) (DNSIDER
AFF..NDING THE ZONING MAP TO C~ANGE THE ZONING OF
A BgRTION OF THE PROPERTY ALONG NORTHERN
ROAD FROM B-2, GENERAL BUSINESS TO
R-2, SINGLE FAMILY RESIDENTIAL
NOTICE IS HEREBY GIVEN that on Tuesday, April 14,19871,~t 7:30 p~m. at the
City Hall, 5341 Maywood Road, Mound, Minnesota, a hearing will be held to
consider the rezoning of parcels 76, 26, 27, 28, 30 and 29 from B-2, General
Business to R-2, Single Family Residential (see mD below). The rezoning is
being considered to bring a majority of the residential uses into conformance
with the Mound Zoning Code.
All persons appearing at said hearing will be given the opportunity to be
heard.
isting B-/2/'
Propo&ed Rezoning
B-2 R-2
INformation for March 24, 1987 Council Meeting
March 18, 1987
LICENSE RENEWAL -- Expires 3-31-87. New License Period 4-1-87 to 3-31-88
Tree Removal
Bear Tree Care
Robert F. Dahlke
Lutz Tree Service, Inc.
Todd Scheiding DBA Certified Tree Management (New Applicant)
Emery's Tree Service
Shorewood Tree Service
Sutherland's Nursery & Tree Service
Hawker--Food Vendor
Blue Bell Ice-Cream
BILLS .HARCH 2h, 1987
Batch 874031
Batch 87q032
Computer' Run dated 3/14/87
ComPuter Run dated 3/13/87
96,761.45
35,331.64
Anoka rTl
Economy Dictation
SuperAmerica
Fi re School Registrations
Exami ne Dictaphone
Feb gasoline
280.00
15.00
314.87
TOTAL BI LLS
133,302.36
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LEN HARRELL
Chief of Police
MOUND POLIC
5341 Maywood Road Telephone 472-3711
Mound, MN 55304 Dispatch 544-9511
EMERGENCY 911
Harch 23, 1987
Mr. &Mrs. Bernard Lis~er
2721 Tyrone Lane
Mound, MN 55364
Dear Mr. & Mrs'. Lister:
LH/sh
Thank you for your generous donation to the Mound Police Department.
money will be used towards the purchase of bullet-proof vests for our
officers.
I appreciate your supportand concern for the welfare of our police
officers.
Sincerely,
Chief:of Police
The
BERNARD F. OR CATHERINE E. USTER 8 9 6 2 ~''
L-236-085-261-670 L-236,-108-229..5~' .......
2721 TYRONE LN. PH.
MOUND, MN
O~D£~ OF / / £ ~ ! ~"'"~--~' ~__ ~'-': ~ ~' ~' I ~ ,
- /
Norlhea~
~':Oql, OOOOh/~: OSO 5Eq2E.' ~q~2 "
5341' MAYWOOD ROAD
CITY of MOUND
(612) 472-11,55
March 11, 1987
TO:
FROM:
RE:
ED SHUKLE, CITY MANAGER
JOHN NORMAN, FINANCE DIRECTORTM
FEBRUARY 1987 FINANCIAL REPORT
COMMONS DOCKS - 63.4% of Budget
$6,312 was spent on rip rap material from Bruan Rock Products. This
material will be used by the Parks Department personnel to rip rap
areas of Commons shoreline with the new skidsteer bobcat.
$20,862 was spent on the rip rap bid awarded to Widmer for the contract
part of the rip rapping project on Commons lakeshore done this winter.
AREA FIRE SERVICE - 32.3% of Budget
A rescue vehicle was purchased from Custom Fire for $39,915.
The final bond payment for the GO Water Revenue Bonds of 1966 was made
in February out of Water Fund Revenues. The bond was originally issued
for $40,000.
JN:ls
An equal opportunity Employer that does not discriminate on the basis of race, color, national or~gin, or handicapped status
in the admission or access to. or treatment or employment in. its programs and acb~ :,es
CITY OF HOUND
1987 BUDGET REPORT
EXPENDITURES
February 1987
BUDGET
EXPENSE
YTD
EXPENSE
16.7 ~ of
UNEN-
CUMBERED
EXPENSE
Year
PER'CENT
EXPENDED
GENERAL FUND ..
Council'" $50,460
City'Hanager/Clerk ~'103,800
Elections 500
Assessing 46,170
Finance 128,880
Legal 83,750
Cable TV 1,q90
Recycling 18,320
Police 610,850
Civil Defense 2,300
Planning/Inspection 102,120
Streets 385,170
Shop & Store 49,750
City Property 85,320
Parks 143,920'
Commons Docks 54,100
Hound City Days 3,500
Contingencies 60,120
Transfers 14~,200
3,020 13,941 36,519
7,312 14,245 89,555
86 98 402
1,544 1,844 44,326
10,201 18,204 110,676
5,384 6,934 76,816
28 45 1,ll45
1,153 2,757 15,563
39,567 83,594 527,256
273 273 2,027
8,734 '13,503 88,617
33,445 .54,581 330,589
3,994 7,413 42,337
2,693 ' '4,760 80,560
1,279 29,514 114,406
32,790 34,282 19,818
70 t41 3,359
...... 60,120
9,767 19,533 123,667
27.6
13.7
19;5
4.0
14.1
8.3
3.0
15.0
13.7
11.9
13.2
14.2
14.9
5.6
20.5
63.4
4.0
13.6
GENERAL FUND TOTAL
;2,o7),72o
161,340
305,662 1,768,058
14.7
Area Fire '"
Service Fund $223,940 51,482
Liquor Fund $147,240 9,785
Water Fund $294,140 21,581
Sewer Fund $688,220 56,856
72,444 151,496
18,131 129,t09
36,540 257,600
101,299 586,921
32.3
12.3
12.4
14.7x
CITY OF HOUND
1987 BUDGET REPORT
FEBRUARY 1987
16.7 ~ of
Yea r
BUDGET
February
REVENUE
YTD
REVENUE VARIANCE
PER CENT
RECEIVED
GENERAL FUND
Taxes
Intergovernmental
Business Licenses
Non-Business
Licenses and
Pemits
General Gov't
Charges
Court Fines
Charges to Other
Departments
Other ReVenue
$975,893
771,057
13,000
lO8,100'
33,3o0
94,000
20,870
57,5OO
673
29,019
2,344
1,101
220
7,914 967,979
12,500 758,557
823 12,177
43,821 64,279
4,940 28,360
--- 94,000
2,118 18,752
245 57,255
.8
1.6
6.3
40.5
14.8
iii
10.1
.1
TOTAL REVENUE
$2,073,720
33,357
72,361 2,001,359
3.5
LIQUOR FUND
WATER FUND
SEWER FUND
$755,OOO
$300,000
$565,000
46,525
26,325
57,910
97,596 657,404
43,172 256,828
93,693 471,307
12.9
14.4
16.6
MINUTES OF THE
MOUND ADVISORY PLANNING COMMISSION MEETING
March 9, 1987
Present were: Chairman Thoma$.Reese; Commissioners Vern Andersen, Willlam Meyer,
Geoff Michael, Kenneth Smith, Brad Sohns, William Thal and Frank Weilan~; City
Manager.Ed Shukle; City Planner Mark Koegler; Building Official Jan'Bertrand and
Secretary Marjorie Stutsman. Council Representative Elizabeth Jensen was absent
and excused.
Also present were the fo.llowing interested persons: Kevin and Jayne Hetchler,
Devlin Gleason, Rob Malers, Vick'ie Gunstrom, Phil & Eva Hasch, Todd Yilek, Mi.ndy
Toby, Mark Linder, Dorothy Caster and Ed Freidl'und.
MINUTES
The minutes'of.the Plann.i. ng Commission meeting of February 16, 1987 were pre-
sented for'consideration. Ken'.Smith moved and Weiland seconded the minutes of
February ]6, 1987 Plannlng Commission meeting be approved. The vote was unani..-
mously in favor.
The'minutes'of the Plann-ing Commission meeting of February 9, 1987 were pre-
sented for conslderat'ion... Reese'asked that. on page ~, line 8 of the next to
the last paragraph"be 'corrected to-read, "req.ues~in.9 docks for the q~ foot wide
lot~'. Weiland .moved and Meyer seconded a motion to approve the minutes of the
February 9; 1987 Planni.ng Commissionmeeti. ng as corrected. The vote was unani-
mously in favor,
BOARD OF APPEALS
1. "Cas~' No'. 8'7-618 Lot size and setback variances for q913 Island View Orive
Lot 1~, Block .lh,'.OevOn; PID # 25-117-2q 11-00q3
Kevin and Jayne Hetcher were present ....
The Building Official, Jan Bertrand, reviewed her report that the Hetchlers
have applied for variances to' recognize an undersized lot of ~,062~ square
feet&an existing 5.5 foot side yard setback at the northwest corner. They
would like to build a new attached garage within 18 to 20.3 feet to the front
lot line; the front of the lot is at an angle to Island View Drive; basically
a 2 foot variance, to front of garage. They are proposing also to pull the
garage back to the east one foot so that the 5.5 foot will remain the same
for the attached garage. They would like to add a second story to the struc-
ture that is existing and also to add a 12 by 22 foot unenclosed deck beyond
the existing dwelling lakeside. In 1982, the Hetchlers were in to get the
garage variance and that is virtually the same; but has expired. The staff
is of the opinion that there are several questions to be brought up. They've
gone over these before: 1) if structural modifications intensify noncon-
forming, use of the property, the undersized lot and 2) that the additions to
the home is going to exceed the 50~ value of the structure which is appraised
presently at $3q,700.; so half of that being exceeded by the addition and
garage. Another item that is a concern is water drainage in the area; di-
verting water properly so that there won't be adjoining neighbor problems.
Right now, there is an asphalt curb between blacktop on this property and the
abutting nelghbors; she thinks with the addition to the garage, water could
be diverted toward Island View Drive away from the neighbors. They do have
rain gutters on the home now. Structure would have to be brought up-to-code.
Planning Commission ~inutes
Hatch 9, 1987 - Page 2
Jayne Hetchler feels they are in a"'catch 22" situation-and there is no way
to obtain land to.increase their lot area. They are in the process of re-
financing the home so these, proposed improvements can be done. They do keep
up the Commons and did approach the City about purchasing 'it. There was a
deck on the home when they purchased it, but it had dry rot and was removed
for safety reasons. The Commission questioned if they had a ball park figure
· for cost of improvements and if the grading will also be done? Jan's best
estimate i.s that improvements will be more than 50~ of the present home value.
The Commission ~had various comments such as what they want to do is a good
idea and improving their structure would help the neighbprhood and questions
such as, i.f construction of garage is contingent upon building a second story
to house and how it can be done.. Mrs. Hetchler stated yes and that elevation
sheets would help; the block work would have to be bui)t up 4 feet so that
water drains back onto t.he street. They've had a lot of water problems in
the past because the yard dips down.
Chairman Reese felt that'Commission should deal with the issues. Commissioner
Smith felt .there are a lot of undersized lots adjacent to Commons and, if that
land were .private lakeshore, they would have standard sized lots. He feels
that the lots on Commons should'be able to count the commons in total square
footage for building purposes for the lot. The Commission discussed that
commons is'open space even tho it Can never be built on or purchased.
Neighbors Dorothy Caster and Ed Freidlund were present; Hr.' Freidlund commented
he is for:improvements in the neighborhood.
City Planner Koegler stated recently.an.adjoin Lng public access being open
space was discussed at time of granting, a'~ri~nce on a Shadywood Point lot.
The Commission discussedat length.
Smith. moved and Hichael'seconded the motion to recommend approva) of this
variance for garage and second story of house and deck as long as the
drainage issue be resolved at the time building'permit is issued and
building is totally brought up to building code. Smith wanted it noted
by the City CounCil thatlthe reason Commission is doing this is that they
are considering the' total open area rather than just the square footage of
the lot and they think there are very unusual circumstances. The vote
was: Andersen, Meyer, Michael, Smith, Thal and Weiland-in favor; Reese
and Sohns opposed. The reason for the negative votes is concern for the
integrity of the ordinance. Hotion carried.
This'will be on the City C0uncil agenda of March 24, 1987.
Case .No. 87-619 Lot size variance for 1729 Bluebird Lane
Lot 7 except the N. 14' feet and Lot 8, Block 9, Dreamwood.
Rob Maiers was present.
The Building Official reviewed the request for a lot size variance to allow
construction of a 24 by 28 foot attached garage to his existing dwelling.
The 12 by 24 foot detached garage would be removed. There was also a hand-
out from a neighbor asking for concrete provisions for resolving the drain-
age problem. The Building OfflCial went over the minimum requirements and'
that the staff .recommends approval of the lot .size variance, but that the
required fro-hr yard setback be maintained. She commented that the neighbor,~
Planning Commission Hinutes
Hatch 9, 1987 - Page
Hr. Willette, is concerned about the drainage as his property takes the
drainage off of the lots on both sides.; it is a low area. She was not
aware that drainage from house on' Bluebird Lane was not resolved; butshe will
handle. The Chairmanasked. the Building Official to check if the s~atements
are true and write a 1.etter responding to Hr. Willette's concerns and deal
with those'issues.
The. Con~ission had various quHstions'and comments including that the tree
was not One with a long life and applicant should not be that concerned
about it. The neighbor's 3.9.foot sideyard setback to h~s new garage was
noted. Haier stated the surveyor found a 2 foot discrepancy in the lot li~e.
Thal moved and Neiland seconded a motion to recommend approving'the variance
recognizing the undersized lot, but require a conforming front.yard setback
with the Building Official making certain that drainage is taken Care o[.
The vote' was unanimously in favor.
The Commission noted that the attached garage would 'still be farther from the
front property line than the"neighbor~s house to the north.
This will be on the .City Council agenda of Harch 24, 1987.
3. Case No. 87-.620 Variances'for Lot Size and Setbacks for 3069 BrightOn. Blyd,
Lot 18, Block. 15, Arden; PID 2h-117-24~-h3 0017
Devl. ln Gleason was present.
The City Planner, Hark. Koegler, reviewed his report,'giv.ing.the.'existing Sizes
and setbacks, the requirements and.the amourLt. O~ variances'needed'.whjCh are;
7,000 square foot lot area, a 49 foot. varia~'~e"'along the northern property
(existing setback is 1 foot and 50 foot is.required because Structure abuts
residential), a 24 foot variance along Brightb~,~.a 13 foot variance along
Tuxedo and a ~0 foot 2' inch variance aton'g the western property, llne (also
abutting residential) and additionally'2 stall parking.variance. He commented
this request doesn't increase the bu.lk.of the building.
The applicant, Deviin Gleason, commented he is buying the business and he ~il!
operate it.. Hainly, he is putting in new floor, new beam going through the
center, new joists, beefing up the roof, putting in new electrlcal with a 200 amp
service, ~hooking up to city sewer and installing plumbing'. The Commission
asked about the 50 percent on this request (cost of what. woul.d.be done).
Gleason figures the value to be about ShO,O00 and will be putting in about
$20,000.+. (Present tax value is ilisted as $22,200.) It was noted that the
foundation is good; has clay tile walls. The beams and support posts are being
changed. The structure was built in 190h and probably wou.ld qualify as an
historical building (Outside would have to be left un'changed).
The neighbor, Hrs. Tobey, has real concerns; their property wraps around and
she commented that she tried to purchase store in order to level; but it .was
too expensive. If building is to be there, she'd like to see it upgraded.
The Commission dlscus'sed that it is very much nonconforming structure. The
permit was issued for non-structural improvements like roofing, fir out
existing wells, insulate and putting in bathroom partitions; be reopened as a
Planning Commission Minutes
March 9, 1987 - Page 4
grocery store. It was .noted t'hat there is .not a conditional use permit
on this property, but there should be. The Commission discussed at length;
they asked~ab0ut proposed hours of operatlon and what alternatlves there
might be for this property?' Gleason stated he planned on being open about
7 a.m. for commuters to perhaps 7 p.m.; 'in the summer, perhaps unti) 9 p.m.
Koegler staten you have to al)ow some reasonable use of the property or h~ve
the City acquire it.
Meyer moved and Smith Seconded a motion to recommend, approving t'he staff
recommendation to allow fixing up the building and recognize, the existing
non-conformancies and bring the building up to Building Code.
The 'parking in front of the store was discussed and felt to be-hazardous
to children exiting the store. It was'suggested that "no parking" be allowed
from Tobey!s mail box tO corner and it be signed.
Chairman Reese stated he intended tO vote against this motion and he'd like
his reasons noted in the minutes. They are as follows:
On Page'2 of City Attorneyis.letter to City Manage~. Leonard:KOpp.dated '
Sept. 18, 1969, which says, "The.general rule of law is that where a
.property owner purchases property after adoption of a zoning ordinance
which restricts the property's use, he has no standing to complaln that
the restriction on the use unlawfully diminishes the value of this property."
Page 1 of City Attorney's letter dated April 15, 1976 which says if,
"when it.was conveyed to him, applicant and his predecessor in title knew
that his lot'did not ~eet these.requireme_nt'~ .... "The'property owners of
substandard lots~do~not-have an automat'iCad-right to the issuance o¥ permits,
particularly when ownership at the time of the adoption of the ordinance
was in common with ownership of abutting properties, making it physically
feasible to combine such separate lots'of record for purposes of the
issuanceof permits to build only one single family dwelling.."
The vote on the motion was: Reese, Michael, Sohns and Weiland against;
Andersen, Meyer, Smith and Thal in favor; vote i's tied, 4 to 4. Motion failed.
This will go to the City Council on March 24, 1987.
After further discussion by the Commission:
Smith moved and Weiland seconded a motion that if the Council approves
the Variance request, the Planning Commission would waive having this
item come back to the Planning Commission for a Conditional Use public
hearing. The vote was unanimously in favor.
Public Hearing to consider'amending the Zoning Map to change the zoning
of a portion of the property along Northern Road from B-2, General Busi-
ness to R-2, Single Family Residential
The City Planner Mark Koegler explained that in the last couple of months,
the Planning Commission has received several requests for vaKiances
Plannlng Commission Minutes
March 9, 1987 - Page 5
in the Northern Road area. He reviewed the present.uses, from the Harina
around to'.Seton Channel. He stated the Planning Commission has.considered
a 'number of alternatives; the stated intent was to try to alleviate some
of variance situations that seem to be occuring"there on a frequent'basis.
The pla~ that was approved.'for taklng op to .l~ispubllc hearing, was to.look at
retaining the lots on One side of 1.ina ~ to and:including .half o~..Lot 26)
as B-2 Gener~l. Business and on other side.of line (E.__.½ of. Lot 26 to Channel)
to rezone 'as R-2 Single Family 6,000 sq. ft. area. Mr. HasCh's property
and the new proposal would be a conditional use under the B-2' Zone and would
be a conforming use when the two properties are combined. The portion pro-'
posed .to be rezone R-2 would make those 'lots confbrming'uses even if not.
necessarily conforming to the bulk provisions of. the zoning ordinance.
The Commission commented that Hr, Hasch's 6 plex-would be an appropriate
buffer between'a B-2.zone and a R-2.zone.
The Chairman opened the public hearing. The following'persons had comments
in favor of the rezoning the Portion~to Rr2 Single Family: TODD YILEK,
HARK LINDER AND PHIL HASCH.
The City Planner clarified that in the R-2, you wi.ll still, need 6,000 square
feet or have a variance approved. The Planning Commission is working to get
lots combined to meet minimum requirements;.rezoning is not an automatic
guarantee; but gets one step closer.
There being no others, present wi.th comments or'questions, the Chair closed
the public heari'ng.
Thai moved and Weiland seconded a motion to-recommend to the Council the
zoning change to the R-2 Single Family~O0 square feet. The ~ote was
· unanimously in favor. ~
Lost Lake
The City Manager stated that the Clty Council had a work session about the'
Lost Lake site. and want public input from:the citizens;'the Council would like
the Planning Commission.to hold an ~nf&rmal hearing for the general public to
submit.comments. ,.They would like. to get detailed types of things'the'Lost
Lake site could be used.for and what it could not'be used for.
.After some discussion by't'he Commission,,the Chairman asked'that. the City Manager
put an artic)e in the paper advertising 'for public in,ut at a meeting to be held
by the Planning Commission on March 23rd on uses for the Lost Lake site.
Adjournment
'Smith moved and Andersen SecOnded a motion to adjourn the meeting at 9:30 P.H.
All were in favor, So meeting was adjourned.
Chairman Thomas Reese
~(~ Attest:
league of minnesota oities
March 16, 1987
MEMORANDUM
TO:
FROM:
Mayor~ Man~.ers~ Clerks
Jame~ '~M~i~C President
SUBJECT: "State of the Cities, 1987"
For the first time, the League has prepared a "State of the
Cities" report (enclosed) to provide state policy makers with an
assessment of recent trends in federal and state aid to
Minnesota cities as well as information about cities' spending
and tax levels.
The report finds that Minnesota cities face major financial
challenges this year. Federal aid has dropped dramatically: $80
million in federal general revenue sharing will be lost by our
cities over the next two years. The state's current budget
difficulties hold the prospect for further declines in state
assistance as well. The main findings of the report include:
Since 1978, federal aid in real dollars to Minnesota
cities has been cut in half. ~
State-funded property tax relief for cities has decreased
by 7% in constant dollars over the 1980-85 period.
* Although city spending has declined in real dollars by
2.4% over the 1980-85 period, net city property taxes
have increased over 18% and other local revenues (special
assessments, user fees, etc.) have risen by over 16%.
* Total city employment has dropped 24% since 1980, more
than three times the rate of decrease of any other local
governmental unit in the state.
Declining aid has already forced many cities to raise property.
taxes and trim budgets by reducing services and employment. As
the federal government continues to withdraw its assistance to
cities, the League will utilize this report to argue that it is
critical to maintain adequate state funding for property tax
relief. I urge you to CONTACT YOUR STATE LEGISLATORS with this
information and cite your particular city's financial situation.
! ~; u~l-~ve,~sil~¥ avernu~e easl~, st;. Daul, nmnne.~o5a ~5 I LO 1 [~ '1 ~)
LEAGUE
~THE
STATE
OF THE
CITIES
1987
OF
MINNESOTA
CITIES
TABLE OF CONTENTS
Page
EXECUTIVE SUMMARY .............................. · .......... ~ ...................... 1
CITY REVENUE & EXPENDITURE TRENDS
Summary ........................................................................ 2
FEDERAL & STATE Al D TO MINNESOTA CITIES
F~deral Aid Plummets .............................................................. 3
5tare Aid Drops, .................................................................. 4
MINNESOTA CITIES RELY MORE ON PROPERTY TAX .....................................
Increased Re§ressivity of State Tax System .............................................. 6
REDUCED PROPERTY TAX BASE GROWTH OF MINNESOTA CITIES ......................... 7
CITY SPENDING HAS NOT INCREASED .................................................. 8
FACTORS INFLUENCING CITY SPENDING & TAXING
Spending Factors ..................................................... ~ ............9
Property Tax Factors ............................................................. 10
Homestead Credit Insignificant ...................................................... 10
CITY EMPLOYMENT DROPS .......................................................... 11
Costs of Pay Equity/Comparable Worth Mandate ........................................ 12
City Services Provided More Efficiently ..................... . .......................... 12
GOVERNOR'S PROPERTY TAx PROPOSAL .............................................. 13
Cuts in Property Tax Relief Proposed ................................................. 13
LEAGUE RECOMMENDATIONS ON PROPERTY TAX REFORM ............................. 14
LEAGUE RECOMMENDATIONS FOR ENHANCING CITY GOVERNMENT
EFFICIENCY ................................................................... 14
MORE DETAIL ON REDUCTIONS IN FEDERAL GRANTS
& AIDS TO CITIES
Loss of General Revenue Sharin§ .................................................... 15
Other Cutbacks Affecting Housing & Development ....................................... 15
Reagan Administration's 1988 Budget Proposals ......................................... 16
Medicare and Other Personnel Costs Increases ........................................... 16
Rising Costs of Federal Mandates ..................................................... 16
Impact of 1986 Federal Tax Reform Act .............................................. 17
CHARTS AND TABLES
Combined Federal & State Aid to Minnesota Cities in
1978 Dollars, 1978-1985 ......................................... ' ................... 2
Federal Aid to Minnesota Cities in 1978 Dollars,
1 978-1987 ............................... .. ....................................... 3
e
Se
e
10.
11.
12.
13.
14.
State Aid to Minnesota Cities in 1980 Dollars,
1980-1985 ....................................................................... 4
Local Government Aid Received By Cities in Constant
1 979 Dollars, 1979-1986 ............................................................ 4
Revenue of Minnesota Cities by Source, 1977-1985 ....................................... 5
Trends in Revenue & Spending of Minnesota Cities in
Constant 1980 Dollars, 1 980-1985 .................................................... 6
Trends in Minnesota Cities' Property Tax Bases,
1976-1987 .......................................................................
City Expenditures in Constant 1974 Dollars,
1974-1985 ....................................................................... 8
Factors Contributing to Spending Increases for All
Cities, 1986-1987 .............................................................. ....9
Factors Contributing to Levy Increases for all Cities,
1986-1987 ......................................................... ~ ............ 10
Employment Trends Among Minnesota's State and Local
Governments, 1980-1985 .......................................................... 11
Minnesota's State and Local Government Public'
Employees by Govern mental Un it, 1985 ............................................... 11
Full-Time Employment Per 10,000 Population, Minnesota
vs. U.S. Average, 1985 ............................................................. 12
Potential City Property Tax Increases Under Governor's
Plan, 1988-1989 ................................................................. 13
EXF. CUTIVF. SUMMARY
MinnesOta's cities are facing major financial challenges this year as they struggle to maintain essential
services while coping with large cuts in federal aid and the threat of similar reductions in state aid. Many
cities are being forced to raise property taxes and trim their budgets by reducing services and employment.
Such adversity comes at a time when cities are attempting to diversify their economic bases andattract new
businesses.
At the state level, declines in Minnesota's farming and mining sectors have restricted growth in the
revenues needed to fund both state and local government service obligations. At the federal level, extreme-
ly large and growing deficits have caused outright abandonment of important federal assistance programs,
such as the general revenue sharing program which would have provided $80 million to Minnesota's cities
over the biennium.
At the same time, mandates and similar restrictions imposed by both federal and state governments have
raised the costs of providing services and operating government at the local level. Mandates such as com-
parable worth, fair labor standards, and wastewater treatment have adversely affected cities just as federal
tax reform has imposed restrictions and increased costs on cities' revenue-raising abilities.
As the federal government continues to withdraw its assistance to cities, it is critical that adequate state
funding for property tax relief be maintained. Governor Perpich's recommendations for property tax
reform would essentially eliminate direct state-funded property tax relief for cities. With' the precipitous
decline in federal aid, this plan will force cities to reduce services and increase property taxes even more
than they have in the past.
The League of Minnesota Cities will annually issue this report, the "State of the Cities" report, to pro-
vide the public and state policy makers with an on-going assessment of trends in federal and state financial
assistance to Minnesota cities, their expenditures, and the cost of federal and state mandates.
The main findings of this report include:
Federal aid to Minnesota cities has declined by 38% in real dollars over the 1978-85 period. With elimi-
nation of general revenue sharing in 1987, the League projects that federal aid will have declined by 98%
over the 1 978-87 period.
* State-funded property tax relief for Minnesota cities has also decreased, although not as substantially as
federal aid. In real dollars, state aid to cities declined 7% over the 1980-1985 period..
Although expenditures by Minnesota cities in real dollars have declined by 2.4% since 1980, net city
property taxes have climbed by over 18% in real terms and other city own-source revenues (special
assessments, user fees, etc.) have increased by over 16%. Such local tax increases have been necessitated
by d.eclines in federal and state aid.
Less federal and state assistance have required Minnesota cities to rely more on the property tax. This
trend tends to make the state-local revenue system less progressive, that is, less related to ability to pay.
Cities increased reliance on property taxes has unfortunately come at a time when the taxable property
wealth of many cities has been declining.
City employment in Minnesota has dropped a dramatic 24% since 1980, more than three times the rate
of decrease of any other local governmental unit in the state. Per capita employment for city services in
Minnesota is generally 30-50% below the national employment average for such services.
CITY REVENUE AND EXPENDITURE TRENDS
SUMMARY
The decade of the 1980s have been marked by serious econOmic problems surfacing at both the federal
and state levels. A severe recession in 1981-82, an escalating federal deficit, and a number o(budget crises
at the state level have all converged on Minnesota's state and local governments and decreased the financial
resources available for the delivery of government services.
The. result for Minnesota's cities has been economic stress. During the 1980s, the level of federal and
state aid provided to our cities diminished relative to what was available in the decades of the 1960s and
1970s, when the national and state economies were relatively healthy.
As federal and state assistance has waned, cities have been forced to rely more on their own local sources
of revenue. The dominant source for such revenue has been the property tax. Unfortunately as cities have
been forced to rely more on property taxes, the taxable property wealth of many of Minnesota cities has
been declining. The effect of these economic forces has been to severely constrain the revenue options of
most cities, mounting pressure on them to reduce services.
For the future, if adequate funding for state property tax relief programs is not maintained, pressures on
cities to further reduce services will intensify and for the many cities which have already cut services,
property tax levels will escalate even more rapidly than they have in the past. Governor Perpich's 1987
property tax proposal holds just such gloomy prospects for Minnesota's cities and their taxpaying residents.
FEDERAL AND STATE AID TO MINNESOTA CITIES DECLINES
Revenues. received by Minnesota's cities from the federal and state governments have dropped significant-
ly since 1 978. The most precipitous decline occurred between 1 978 and 1 982. Since 1982, federal and state
aid has increased somewhat but, with the elimination of federal general revenue sharing in 1 987, such aid
will resume its steep decline. In real dollar terms, combined federal and state aid to cities dropped from
a level of $465 million in 1978 to $395 million in 1985, representing over a 15% decline.
ClL~RT 1
COH~,zNrn FKDERAL & STATE AID TO I~ItJlESOTA
~1 1978 DOLLARS
1978-1985
ll~1.LXONS
OF
1978
DOLLARS
50O
300
1978 1979 1980 1981 1982 1983 198& 198.5
SOURCE: HINJ~£SOTA STATE AUDITOR FOR FEDERAL & STATE AID.
U,S. DEl'T, OF COl'~LrItCE FOE STATE & lOCAL IH]'LICIT PRICE
DEtrL,ATOR.
Intergovernmental revenues have played an important role in local government finance. Minnesota cities
are quite uneven in their capacities to raise local revenues. Federal and state aid have acted to equalize
these disparate tax capacities, making basic and essential services affordable for many communities. In
addition, federal and state aid have attempted to compensate'for spill.vet effects which occur when the
benefits of services provided by the local community "spill.vet" to individuals outside thai community.
Declines in such intergovernmental aid are resulting in widening the gap between the haves and have-nots
of our communities, making a basic level of city services less and less affordable for many communities.
Federal Aid £lumrnets. At the federal level, cuts in federal general revenue sharing coupled with reduc-
tions in other federal assistance programs have caused total federal aid to Minnesota cities to decline, by
over 38% in real dollars during the period 1978 to 1985. Federal aid totalled $171 million in 1978, but by
1985 it had dropped to $105 million in constant dollar terms. With the elimination of federal general
revenue sharing, we project that federal aid in 1987 will be roughly half what it was in 1978. (See section
on Federal Grants and Aid for more detailed discussion of federal cutbacks.)
HZLLZON$
1978
ClM~? 2
FEDERAL AIDTOMINNESOTA CZT~ES
1978 DOLLARS
1978-1987
200
1978 1979 1980 1981 1982 1983 198& 1985
1986 1987
SOURCE** MINNESOTA STATE AUDITO~ FOR 1978-85 FEDERAL AID.
LEAGUE OF MINNESOTA CLrTIES ESTIMATES FOR 1986-87 AID.
U.S. DEPT. OF COM'SERCE FOP, STATE & ~OCAL IHPLICIT
PRICE DEFLATOR.
In 1978, federal aid represented over 15% of total revenues for Minnesota cities, but by 1985 that share
had dropped to less than 10%. Whereas federal aid in'l 978 used to contribute $3 for every $4 raised in
property taxes .by Minnesota cities, by 1985 federal aid provided only $1.50 for every $4 raised in city
property taxes.
State Aid Drops. State financial assistance to cities through the local government aid (LGA) and other
property tax relief programs (predominantly the homestead credit) has also declined somewhat in recent
years, although not nearly as significantly as federal aid. Minnesota has struggled to'maintain its financial
commitment to cities, but fiscal problems, revenue volatility, and other economic difficulties have impeded
the state's ability to do so. In real dollars, state property tax .relief funding to cities declined from $377
million in 1980 to $350 million in 1985, a 7% decline. Whereas state aid in 1980 used to contribute $1.50
for every $1 raised in property taxes by Minnesota cities, by 1985 state aid provided only $1 for every $1
raised in city property taxes.
STAT~ A~ TO
XJl 1980 DOLLAIS
1980-1085
4OO
32(
SOURCt~ JI~IqJlESOTA STATK AUD~TOI POI STATE
U.S. DEPT. OF C~I~ZlCE 1~1 STATE & LOCAL
Local government aid (LGA) represents the largest portion of state aid to cities. It provides nearly 70%
of the total property tax relief for cities. The LGA program is funded through an annual appropriation
and therefore fluctuates from year to year depending upon the state's fiscal situation and other funding
commitments. Large cut~ in LGA occurred in 1982-83 as a result of the state's budget crisis. Af'~r adjust-
lng for inflation, funding for [GA in 1986 stood at nearly the same level it was in 1980.
LOCAL GOVKRN~KFF A~:) RECE~VKD BY L~?IES
~ CONSTAHT 1979 DOLT. ARS
1979-1986
25O
131
I~LL:XONS
OF
1979
DOLLA]tS
197.9 1980 1981 1982 1983 198& 1985 ! 986
SOURCE: IflNRESOTA RETEh'UE DEPARTHEI~T FOR LOCAL ~ AID.
U.S. DLTT. OF COt~:ERCE FOR STAI~ & LOCtL ~LICIT
PItlCE
-4-
MINNESOTA CITIEs RELY MORE ON PROPERTY TAX AND OWN-SOURCE REVENUE
As federal and state aid has declined and program costs have risen, cities have been forced to rely more
on their own sources of revenue, predominantly the property tax, to fund-city operations. For many
cities, increased reliance on their own local revenues has made them hard pressed to provide some program
services. This trend toward increased dependence on cities' own-source revenue began in 1980, but has
intensified in recent years as federal and state aid has decreased. As of 1985, cities relied on their own
sources of revenue for nearly two-thirds of their funds.
PERCENT
SBARE
OF
TOTAL
B.EVEqlYE
65
6(
$!
.5(
CRART $
OF H~NNESOTA CT'r/ES
BI' SOURCE
1977-1985
Obi- SOURCE REVENO~* *
1~77 1~78 1~79 1~80
1981 1982 1983 1981 1985
SOURCE: If~INESOTA STATE AUDITOR.
Otal-SOl~RC£ RKVENUES INCLUDE ALL lOCAL TAXES, LICENCES,
SPECZAL ASSESSIiENTS, FINES, CHARGES, T~ST AND
I~SCELLANEOUS JLEV'iE2tUF. S.
XNTERGOVKILqNENTAL ~ I'NCL01)£ FEDERAL, STAT~, AND
LOCAL GRANTS.
During the 1980 - 1985 period, net city property taxes (after all 'property tax credits are subtracted)
climbed over 18% in real dollar terms, from $231 million in 1980 to $274 million by 1985. Similarly,
other own-source revenue from -for example, special assessments, local sales taxes and' user fees- increased
over 16% in constant dollars during the same period, from $575 million in 1980 to $6';0 million in 1985.
The rise in city property and other taxes was largely caused by declining federal and state aid. It was not
due to increased city spending, since city expenditures over the same period declined by 2.4% in constant
dollars.
TREHDS 111
RKV'~fllE & SPEND1~NG OF MINNESOTA CXTXES
TH CONSTANT 1980 DOIA.AY.S
198001985
20
*lS.&~
PERcEFr
CRANGE
CONSTANT
1980
-5
o15
-2
NET OTHER.
PROPERTY Otm-
TAXF.,S SO~,.CE
FEDERAL STATE CITY
AXD AID SPENDING
-7. IZ
SOURCE: HINNF~OTA ~TAT~ AUDITOR FOR CXTY REVENUE, SPEIIDXIIG AND
leEDERAL AND STATE AXD.
U.S. DEFT. OF CCtO~XRCE FOR STATE & LOCAL XIqPLxcIT PRICE
Results from the League of Minnesota Cities "1986-87 City Budget Survey" indicate that the disparity
between city property tax and spending continues'today. The survey indicates that for 1987, city property
taxes are rising 7.9% while city spending is rising at half that rate, 3.9%.
Increased Regressivity of State's Tax System. In recent years, the shift toward increased reliance on the
property tax coupled with reductions in the state's income tax have made our state-local revenue system
less progressive -that is, less related to ability to pay than it was previously. The decade of the 1970s was
marked with bold policy initiatives that increased Minnesota's reliance on income and sales taxes so that
local property taxes could be reduced. With the declines in federal and state aids in the 1980s, this set of
policies, the "Minnesota Miracle", is being gradually reversed.
-6-
REDUCED PROPERTY TAX BASE GROWTH FOR MINNESOTA CITIES
Beginning in 19R3, the growth in the tax bases of Minnesota cities leveled off dramatically. Starting in
1983, the rate of growth in assessed values for cities slowed to about one-third the growth rate experienced
in the prior seven years. This~ coupled with restricted growth in state and federal assistance has placed
financial pressure on many cities. Neither their tax bases nor state or federal aid have kept pace with the
rising costs of the services they deliver.
This pattern of slowed growth has been prevalent among both metro and non-metro cities. Between
1 977 and 1 983, the assessed values for metro-area cities grew at an average annual rate of 10.7 percent.
This growth rate dropped to 4 percent for the 1983-1987 period.
For non-metro cities, a similar trend has been apparent. Assessed values for non-metro cities grew at
average annual rate of 8.7 percent for the 1976-83 period and then dropped dramatically to a 2.1 percent
average annual growth rate from 1983 to 1987. The sharp drop in the value of agricultural land has also
intensified pressures on non-metro cities property tax base.
Between 1983 and 1984, 561 --or two out of every three-- of Minnesota's 855 cities experienced declines
in their property tax bases. Cities experiencing the largest declines were predominantly smaller cities with
assessed values of less than $3 million. Between 1984 and 1985, conditions improved somewhat. Some
382 cities, or just about one out of every two of the state's cities, had declines in their property tax bases.
AVERAGE
ANNUAL
PERCENT
INCREASE
15
CHART 7
I*P. ENDS TN H'IRNESOTA C'FTIES~; PROPERTY TAX BASES
1976-1987
J I4~TRO CZ'lIES
[] NON-METRO CITIES
10.7Z
__ 8.7~
1976-83
1983-87
SOURCE: HIN14ESOTA HOUSE OF REPRESENTAI*IVES P. ESEARCH DEPART'H~IT.
-7-
CITY SPENDING HAS NOT INCREASED
As of i985 (the latest available data), city spending in real (19'/4) dollars stood al~ a level of $791 mil-
lion, a level that was about the same as it was in 1977, when city spending totalled $?86 million. Except
for the 1980-1982 period when state property tax relief funding was reduced, city expenditures have been
relatively stable over the eleven-year period, 1977-1985.
Increases in city expenditures are frequently, but improperly, compared to rises in the Consumer Price
Index (CPI). Over half of city expenditures are related to personnel costs. The CPI does not reflect such
costs. A special price index, the state and local Implicit Price Deflator (IPD), is designed specifically to
reflect local government spending categories and provides the proper weight to personnel costs.
For example, in 1 985, the CPI rose only 3.5% while the state and local IPD rose 5.4%.
The dominance of salary and wage costs in city spending makes the imposition of pay equity/comparable
worth requirements troublesome for some cities. Based on a League survey, cities estimated that on average
pay equity would increase their payroll costs by 4.5%, which is equivalent to $30 million statewide.
CBART 8
CITY EXI'ENDITURF. S
CONSTANT 197& DOLLARS
1974-1985
1000
CONSTAIqT
197&
DOLI,A~
HILLIONS
80O
6OO
400
20C
1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985
SOURCE: NII~NESOTA STATE AUDITOR FOR CITY EXPENDITURES.
U.S. DF. IrT. OF COmmERCE FOR STATE & LOCAL i'HI'LICIT
PRICE DEFLATOR.
-8-
FACTORS INFLUENCING CITY SPENDING AND TAXING
Results from a city bud§ct survey conducted in November 1986 by the League' of Minne.~ta Cities
research staff shed some light on the most important factors influencing 1987 city spending and taxing
trends.
Spending Factors. The expansion of services or initiation of new programs was found to not be an
important factor behind city spending increases; only 8% of the cities surveyed cited this factor. Overall,
cities most frequently designated two factors as contributing to their 1987 spending increases:
1.58% identified the increased costs of delivering the same services as one of the top three factors causing
spending increases; and
2. 56% cited the rising costs of liability insurance (the cities surveyed showed an increase of 163% in
liability insurance costs over the 1984-96 period).
FACTORS* COHTRI:BUTING TO SPEHI)IHG IHCR.F..ASES
FOR ALL CITIES, 1986-1987
6O
2O
pEP. CElT/' &C
OF
CITIES
SELECTIHG
II'ACTOR
OSTS ~NSURAH¢]:
SAHE SERVICES coSTS
* SELECTED B! CTT1:ES AS 01~ OF TOP THREE FACTORS.
SOURCE: I.HI: CITY BUI)~ET SURVEY, JAJ~UARY, 1987.
-9-
Property Tax Factor& Cities most frequently cited the loss of federal general revenue sharing as the
cause of their property taxes increasing in 1 987. More than two out of every three cities surveyed desig-
nated this factor. One out of every three cities also identified an insufficient amount of LGA to cover costs
as one of the top three reasons for their property tax increases.
Homestead Credit Insignificant. A very small portion (less than 3%) of the cities surveyed indicated that
higher homestead credit amounts influenced their property tax levels. This finding is contrary to an in-
creasingly popular, but not well-founded, assertion that the homestead credit mechanism greatly influences
local spending and taxing decisions and works against local "accountability."
This accountability argument suggests that state financial assistance to local governments, particularly
through the homestead credit, causes local spending and taxes to be higher. Firm evidence of such a causal
relationships does not exist, however. On the taxing side, the argument suggests that iocai governmehts
make decisions to increase spending knowing that their taxpayers will not have to bear the full cost of that
spending increase.
These survey results indicate that the homestead credit is quite insignificant to cities' decisions to raise
taxes. On the contrary, the loss of a massive amount of federal aid and insufficient state aid are driving city
taxes far higher than necessitated by city spending increases.
75
CHART 10
FACTORS* CONTRIBUTING TO LEVY INCREASES FOR ALL CITIES
1986-1987
68:~
PERCENT
OF~
CITIES
SELECTING
FACTOR
LOSS OF LGA INCR~.ASED
FEDERAL . SUFFICIE~IT IIOI~STEAD
RL~ENUE TO co1r~ CREDIT FRGI~
SHARING RISING COSTS LEVY RISE
dr SELECTED BY CITIES AS O~E OF TOP THREE FACTOES.
SOURCE: LMC CITY BUDGET SL~VEY, JANUARY, 1987.
-10-
CITY EMPLOYMENT DROPS
Reflecting the severe budget restraints put on Minnesota cities by the drop in federal and state assistance
and poor growth in property values, the number of city employees in Minnesota declined by nearly one-
quarter (24%) over the 1980-1985 period. This was by far the largest employment decline of any state or
local governmental unit in Minnesota.
ST&TEAIlDLOCALGOVE~..tlHEI~S*
1980-1985
410.2~
CHANGE
JI1R'IBEIt
OF
-.5
SCHOOLS
AVER STATE COUHTIES TOtaqS
GOV"T
.2&.2'z
SOI~.CE: U.S. BUREAU OF TKECKNSUS. "FUBL1¢ ~*.llq. OTHE~'T 7..q 1980,#AND
"lq~LICEHI'~ IN
Employees of the state and of school districts make up nearly two-thirds of all public employees in
Minnesota. City employees comprise only 16% of ali Minnesota public employees.
(:3L~qT 12
HIHNKSOTA'S STATE AND LOCAL GOVEY. I'IEIIT PUBLIC EHFI.0YE~S
BY GOVEP..NI, I]~h'TAL UHIT, 198.5
SPEC. DZST$. (&.38 SZ)~/~~~IOOL DZSTS (33.12Z)
TOtmSHIPS (&.Il
CFFZ~.S (t5.95~)
(13.&O~) (29.05~)
COUIrI'~ES ~ S~ATE
SOURCE: U.S. BUY. EAg OF THE CEt~SgS, "PUBLIC EHI~OYHEHT IN 1985."
Costs of Pay Equity/Comparable Worth Mandate. The League's 1'986-87 City Budget Survey revealed
that a large number of Minnesota's cities, particularly larger cities, are experiencing sizable increases in their
payroll costs as a result of implementation of the state's comparable worth law. On average cities respond-
ing to the Survey estimated their payroll costs would rise by 4.5%, which is equivalent to approximately
$30 to $35 million in increased costs statewide per year for Minnesota cities. Some 96% of Survey cities
with populations over 1 0,000 indicated that pay equity would increase their payroll costs, while only
29% of cities will populations under 10,000 indicated that pay equity would raise their payroll costs.
City Services Provided More Efficiently. Minnesota's cities tend to provide services more efficiently than
the average for all American cities. Per capita, full-time employment in Minnesota for city services such as
police hnd fire protection, sewage and sanitation services, water supply and housing and urban renewal are
well below the national average.
Per capita employment for all service functions of Minnesota's state and local government units (includ-
ing schools, counties, cities and townships) is about 7% below the national average. However, for police
protection, Minnesota public employment is 29% below the national average; for fire protection, our state
is 54% below the national average; for housing and urban renewal, we are 56% below average; for sewage
and sanitation, 29% below average. These services --police and fire, housing and urban renewal, and sewage
and sanitation- constitute over one-half of all city spending.
TABLE 13
FULL-TIME EMPLOYMENT PER 10,000 POPULATION
Minnesota vs. US Average
1985
Function US Average
All t~:'lh! state 8: local
employment ............ ' ..........442.6
MN police protection ................. 25.5
MN fire protection ................... 9.7
MN housing/urban renewal ............. 3.9
MN sewage & sanitation ............... 8.7
Minnesota
411.8
18.2
4.5
1.7
6.2
Below
US Average
7%
29%
54%
56%
29%
Source: U.S. Bureau of the Census, "Public Employment in 1985," August, 1986.
GOVERNOR'S PROPERTY TAX PROPOSAL
Governor Perpich has recommended a maior property tax reform measure which proposes to consolidate
all property mx relief programs (local government aid and property tax credits) into one Education Credit
available solely to reduce school property taxes. The overall effect of this proposal is to eliminate direct
property tax relief for cities. With the precipitous decline in federal aid, such a proposal will force cities to
reduce services and increase property taxes even more than they have ~n the past.
Furthermore, the Governor's recommendation to redirect all property t~x relief toward schools and away
from other units of local government will lead to more inequity and less stability in our property tax
system. Such an approach to property tax reform is a prescription for widening the gap between the haves
and have-nots of our communities.
Cities differ greatly in their needs and in their abilities to rely on local taxes to meet those needs. The
Governor's proposal to eliminate LGA and replace it with an Education Credit would hurt the most econo-
mically disadvantaged communities. For 19 Minnesota cities, the loss of LGA will mean less than a one mill
increase in local property taxes. But for 11 cities, losing LGA would mean an increase of over 100 mills.
The proposed Education Credit formula will worsen tax base disparities. Unlike the objectives of the
current LGA program, the proposed Education Credit is not designed to recognize differing needs of cities
or to equalize tax base disparities. Its future allocation formula would be based on per capita and sales tax
point of origin factors. Cities with smaller populations and lower-than-average commercial/retail sales
activity would clearly suffer.
Given the inequitable distribution of funds that could occur under the new Education Credit formula,
the local discretion authority for allocating the credit will likely lead to unfair and unhealthy competition
among cities. Localities gaining under the formula would be able to attract more residents and businesses
while those losing would find themselves in a downward spiral, denied the necessary resources to keep or
attract residents and businesses.
Cuts in Property Tax Relief'Proposed. The Governor is proposing approximately $246 million in reduc-
tions in all property tax relief programs over the biennium. This includes:
- a $126 million cut in the property tax refund and renters credit program,
- a $110 million reduction in projected funding for property tax credits, and
- a nearly $10 million cut in LGA. The Governor's proposed $5 million cut in 1987 LGA is an amount
which cities have already budgeted and levied for.
If current property tax escalation trends continue, city levies will be rising by approximately $72 million
Over the biennium. (Estimate based on city levy increases projected by the Revenue Department for
1987). Under the Governor's proposal to freeze total spending for property tax relief, this full $72 million
would be shifted to property taxpayers.
Add to that the $51 million in increased costs which would be shifted to cities under the Governor's
budget (see table below), and the total effect on city taxpayers would be an increase of over $123 million
in property taxes over the next two years.
TABLE 14
Potential City Property Tax Increases Under Governor's Plan
1988-89 (in millions)
Sales tax imposed on city purchases .......................... $29.2
Motor vehicle excise tax imposed on cities ..................... 3.8
2% gross insurance premium tax ............................. 5.0
Non-transfer of motor vehicle excise tax ....................... 13.0
Subtotal ............................................. 51.0
Potential rise in city levies
(under current law) ..................................... '/1.8
4;199 R
LEAGUE RECOMMENDATIONS ON PROPERTY TAX REFORM
In the face of an unprecedented loss of federal aid and gradually declining state aid, the League recom-
mends that the state maintain a commitment to providing property tax relief for city services. The Local
Government Aid program, which recognizes.differing city needs and differing capacities to fund those
needs, should be continued rather than abandoned as the Governor has recommended.
The state has a legitimate and necessary role to play in helping cities' finance their service r~eeds. These
services 'include p.olice, fire, rescue services, street maintenance, and maintenance of sewer and sanitation
facilities which affect public health. Such "local" services are not strictly local. They are not strictly
property-related, nor are they discretionary. They are essential services which no community can do
without.
Furthermore, the costs of providing city services are increased by both state and federal government
mandates-comparable worth, clean water standards, wastewater treatment, personnel mandates, just to
name a few. The essential nature of most city services, the spillover effects of service provisions, state
program mandates and the wide disparities in cities' tax bases and service needs warrant continuation
of the state's active support role for city services.
The League supports simplification efforts, such as reducing the number of property classifications to 10
or less. In reducing the number of classifications, the relative relationships that currently exist among the
major classes of properties should be preserved, so that large shifts in property tax burdens among the
major classes are avoided. The impact of classification and credit changes must be thoroughly analyzed,
not just for their impact statewide, but for their effect upon individual communities.
LEAGUE RECOMMENDATIONS TO ENHANCE CITY GOVERNMENT EFFICIENCY
In addition to implementing the League's property tax recommendations, the state could greatly assist
cities facing this period of fiscal stress by providing increased financial assistance for what in many cities is
the single largest capital project, constructing or upgrading sewer treatment facilities. Further, legislation
increasing the efficiencies of cities as governmental entities or providing the tools at the local level to cope
with declining federal and state assistance is needed.
According to some estimates, there is over $1.1 billion in necessary repairs and new construction of
wastewater treatment facilities required in Minnesota if the state is to comply with the clean water stan-
dards specified in federal law. Congress, over two Presidential vetos, recently reaffirmed its commitment to
assisting local governments meet those federal standards by reauthorizing the Clean Water Act. Unfor-
· tunately, the amount of federal assistance falls short of meeting the needs of local communities, as well as
beginning a transition from a grant program to a loan program.
Complicating matters is the fact that many of the cities needing new or renovated facilities are the
smallest and least financially capa.ble of proceeding without additional assistance. The Governor's budget
provides increased state financial assistance for wastewater treatment, and the League supports this effort.
The ability of cities to manage their erpployees effectively, use special assessments to finance services and
improvements, promote economic development through capital seed funds and economic development
authorities, conduct governmental business without undue threat of litigation Or liability, are also signifi-
cant parts of the League's legislative proposals for 1987. While they cannot fully relieve the pressures
recently placed on city governments, they would certainly help local officials respond to continuing needs
of the residents of our state's communities.
.14-
REDUCTION IN FEDERAL GRANTS AND AID TO CITIES
LOSS OF FEDERAL GENERAL REVENUE SHARING (GRS)
Elimination this year of the only direct federal aid program to Minnesota Cities, the federal General
Revenue Sharing (GRS) program, has reduced city revenues by $40 million per year, representing ap-
proximately 7-8% of the property taxes levied by cities. Losing those funds is a severe blow to services and
programs in many cities.
The permanent elimination of GRS will mean that local tax sources will be under pressure to absorb
much of the revenue loss at a time when the fiscal capacity of many cities has been declining. Inevitably,
the quality and level of city services are likely to decline if other revenues (particularly state aid) are not
available to help make up for the loss.
Great disparities exist among cities in their capacities to replace lost GRS funds. While the loss of GRS
constitutes about a 12.5% cut in revenues in St. Cloud, the loss of those federal dollars represents only
a 2.5% reduction in Eden Prairie. Many Twin Cities metropolitan cities used GRS for one-time capital
improvements. Nevertheless, the loss of those funds was no less serious for them since the long-term debt
for replacement of basic facilities (i.e., fire equipment, police vehicles, public buildings, etc.) will ultimately
result in higher local costs and in delays in capital spending for other needed projects.
For cities in areas with steeply declining land values, the loss of GRS comes at a bad time. Local services
and governmental operations could be severely curtailed. For some agricultural areas as well as for many
rural cities with populations of 2,500 or less, GRS has represented the difference between delivering ade-
quate public safety services and doing with less.
In 1 985, ~ities answered a League survey requesting information on what would be lost ifGRS had been
eliminated in that year. Cities indicated an inability to fund public safety services with local tax dollars as
well as difficulty in meeting the increased costs of complying with federal mandates for which GRS pay-
ments had been used. Many cities applied GRS funds to the actual operations of police and fire depart-
ments, including:personnel costs.
OTHER FEDERAL CUTBACKS AFFECTING HOUSING AND DEVELOPMENT
Early in 1986, cities faced the prospect of losing at least 5.9% of federal funding for housing and dev-
elopment programs. It was estimated that such program reductions would be necessitated by the new
Gramm-Rudman-Hollings legislation. The federal programs subject to funding roll-backs included: waste-
water treatment construction grant funds, transit operating and capital assistance, highway and community
· development block grants, and urban development action grants (U DAGs).
In addition, the Administration acted early in 1 986 to rescind and defer funding of Community Develop-
ment Block Grant (CDBG) projects, thereby delaying the receipt and the certainty of funding for many
local community development activities. Although Congress and the courts later acted to secure the release
of some of these federal funds and to restore funding recissions, cities had to make unanticipated budget
adjustments to compensate for the expected losses..
in the meantime, Congress, in an attempt to reduce the ballooning federal budget deficit, proposed
reductions in appropriations for housing and development programs. At the time it was feared that Minne-
sota and its localities would lose as much as $1 billion in federal funds by this action. Compared to other
states, Minnesota's potential losses ranked 14th highest in the nation.
On top of the proposed reductions of 1 0% for CDBGs in 1986, cities with such projects experienced a
Gramm-Rudman cutback of 16% in anticipated grant funds. In wastewater treatment construction grants,
highway funding, transit assistance and UDAGs, Minnesota cities were cut by 4.5% in 1 986.
When the federal budget was proposed for fiscal year 1 987, CDBG funding was again to be reduced by
2.5%. Rental housing rehabilitation, housing development grants, UDAGs, and Economic Developm_en.t.,
Administration funds were all to be cut by 12.5%. Federal highway aid and transit funds were to be cut by
10%, while funding for Iow-income housing was to be frozen at the previous year's level.
By the time cities had set their levies for this year (1987), Congress had not yet finalized its budget
figures. It appears, however, that the rate of program cutbacks is at least slowing. For the CDBG program,
funding is holding at about the same level as the previous year. For the Economic Development Admin-
istration, Congress restored the funding level that existed before the Gramm-Rudman cuts. UDAGs,
however, were cut significantly while rental rehabilitation and housing development grant (HODAGs)
funding was increased.
Reagan ~4 dministratt'on's Fiscal Year 1988 Budget Proposals. President Reagan's proposed 1988 budget
continues the Administration's efforts to defer and otherwise halt grant and aid program~ of benefit to
cities. Such threats as well as the delay in receipt of project funds makes local planning and cash flow
projections very problematic for many cities.
According to estimates prepared by Minnesota Finance Commissioner Jay Kiedrowski, cities and coun-
ties would lose about $57 million for sewage treatment and economic and rural development programs
under President Reagan's budget plan. Minnesota woUld also lose $11 million in mass transit funding under
the Administration's proposal to require local governments to pay a larger share of transportation costs.
Most community and economic development grants to local governments would be phased out, costing
Minnesota cities and counties $4 million. Sewage treatment grants would be reduced by $5 million.
Some of the proposed budget cuts adversely affecting cities include: an 8% reduction in Section 312
rehabilitation loans and Section 108 loan guarantee programs, termination of HODAGs, and severe cuts in
rental rehabilitation funds. Housing assistance in the Administration's proposed budget would be limited to
the voucher program, with no new loan authority for the construction of housing for the elderly or handi-
capped. Rental rehabilitation 'grants would also be deferred, and $50 million in current appropriations
would be rescinded.
MEDICARE AND OTHER PERSONNEL COST INCREASES
In earlier Congressional action, all employees hired by cities after March 31, 1986 were required to
participate in Medicare. Both cities, as employers and their newly-hired employees were required to pay a
1.45% contribution rate on their wages. The proposed 1988 budget includes a provision which would
require all current city employees who do not participate in Social Security to contribute to Medicare.
The increased costs of covering all current municipal workers under Medicare could cost cities as much as
$ 5 million per year. The major impact of these proposed changes in Medicare and Social Security will be
'on cities with paid police and firefighters. In collective bargaining negotiations, cities are likely to face
higher wage demands to compensate for the higher withholding required on employees' wages and salaries.
As a result of the 1987 budget reconciliation legislation, cities will have to speed-up payment of Medicare
and Social Security payments to the federal government. Loss of investment income and possible cash
flow problems have already been cited.
Cost of application of the federal Fair Labor Standards Act (FLSA) pay regulations regarding overtime
compensation and related scheduling changes is more difficult to estimate. BaSed on available full-time
municipal employee counts per state, estimates suggest that local governments in Minnesota would likely
have approximately $22 million in increased costs per year resulting from compliance with FLSA require-
ments. In addition, accounting and record-keeping changes of complying with federal FLSA standards
continue to cause problems for cities. Redoing computerized or manual payrolls, changing pay periods,
rescheduling police and firefighter schedules have all been difficult for cities to accomplish.
RISING COSTS OF FEDERAL MANDATES
A new tax increase has been recommended by President Reagan in the proposed 1988 budget --that is,
the elimination of the tax-exemption for state and local government vehicles from the federal gas tax.
sional and executive actions that Piesue cities with increased
have frequently resulted from
..... ~,, ~roooscd Congres ,,--~t~s in recent years: ...... - The cost, for in.-
uch proposal? lYF'?_ .r. r cover them. m~"~'~'_'.. · 'es' admimstratwc ~u.~ .... ~,,~form with
S o federal fund?g t_o ...~ re~tulations r~,s.e cl? ........ 'n~ rnemoos
l~lts and n . r.~wing w~th such ~. ....... ot rec~olns ~.~ntJ ~
a ency re_gulatmns~_~.'~'~mnuterized payroll sys~.,~, forms.
a~ ....... rarnm,-~ '--"',-- - number of federa~
stance, o1' i-;H~,~, .. -
new requirements, or of completing an ever-increasing
Smaller cities are ill-equ;pp, ed a -P,:-~ ;,, t to keep ahead of current payroll and tin
time city officials are alreacty strugg~m~ ~s
requirementS.
IMPACT OF 1986 FEDERAL TAX REFORM ACT
the primary.
The 1986 Federal Tax Reform Act significantly interferes with the ability and authority of Minnesota's
many cities to
cities to raise revenue by issuing tax-exempt municipal bonds. Tax-exempt bonds'have been
to borrow money
tool available to cities to finance vital economic development Pr°iects which have allowed
and, in the process, can make city services more cosilY. Cities will find it far more difficult and cosily to
grow and expand their tax bases. The new tax law is making it more expensive for cities
foster the construction of Iow-income housing and the rebuilding of blighted areas. ~t~n~
· ' II issue bonds [i.e., borrow mo.n_
..... ,. ,f oovernment, perlo.d[~ Y__~ ..olice stations or sewage ~r
Cities in Minnesota, like other mw,= --- o ........ h ~s oads ~lre ~,~ ~nds tn exchange for borrowing
to - -- ~ killion worth of b .~_ ,~o nf the bonds. Issuln. g
the public) help finance mai°r public prolec~ ~ .... r , .
.... ~=.,~ta's cities issueCt ow!__~_,..~ nay interest over m~ .,~_~ _~,~h=~e of a home. in
plants.. ....... kl~ cities make ...... topee tn order t fi _ _; .... ~ises it will increase
-- *rom 1;nu F~ .... , . ~ -:,.. ~.btaining ~ -'~" e-o --- *~-at tile c~¥ F- .....
m_,°,nn~cYio';, bonds is much hke, L~a~m'i~ ~;ll faith and credit, meaning ~,,
'~;;~y I;ond issues, the city p,c-s~=, due on the bonds.
local taxes to guarantee payment of the interest must pay on
restricts what
Being able to issue tax-exempt bonds has s~ved money for cities since the interest rate they
taxable bonds.
tax-exempt bonds is likely to be lower than for taxable bonds. The 1986 tax bill severely
increase local taxpayers properW, tax
cities can finance with tax.exempt bonds, and will force many proiects to be financed by
Such restrictions increase the costs of issuing those bonds and thus Id increase as much as 50% if it
burdens. For example, the cost of building a sewage treatment plant cou subiects some of the
had to be financed with taxable rather than tax-exempt bonds. The new tax bill also
interest on bonds to federal income tax, a move which could force cities to increase the rate of interest
payable on their bonds in order to attract investors.
Moreover, the tax bill imposes a new state-by-state volume cap curtailing cities' ability to issue private
purpose bonds as well as some gener41 obligation and revenue bonds· The 1986 volume cap of the greater
of $'/5 per capita or $250 million will drop in 1988 to the lower of $50 per capita..or $150 million. For
Minnesota, the cap is extremely stringent; in the first year, the cap mandates a reduction in bonding auth-
ority, from over $1 billion to $315 million. The new cap applies to:
· private use of the proceeds of general obligation or revenue bonds in excess of $15 million;
· tax increment bonds;
· small issue industrial development bonds;
· multi-family, Iow-income rental housing bonds;
· single-family mortgage revenue bonds; and
, publicly-owned and operated municipal and water facilities which may fail the new public purpose
definition requiring that the purpose of a pro)ecl be at least 90% governmental (rather than '/5% as under
current provisions)· ~)~7
-17-
Changes in the definition of public purpose bonds will discourage and in many cases prevent the creation
of public-Private partnerships to provide local services. The new law severely limitS the availability of
bond authority fOr privately-operated wastewater, hazardous and solid waste facilities.
The federal tax code revisions further the erosion of the federal role in providing housing opportunities
for Iow and moderate income persons. In addition to the direct housing funding cutbacks mentioned
earlier, the new tax law will affect cities' abilities to leverage private investment into housing and economic
development. The law subjects multifamily rental housing bonds to the new volume cap. Ir~ addition, it
imposes.new compliance and tenant eligibility requirements. The new law also removes incentives for funds
to be invested in Iow-income housing construction.
-18-
Public
Management
February 1987
:THE COUNCIL-MANAGbH PLAN
Measuring Its Merits [] Theory vs. Practice [] Looking to the Future
The C-M Plan:
Making
Representative
Democracy
More Effective
The 19th century British writer Alexan-
der Pope coined a couplet, "For forms
of government let fools contest; what-
ever is administered best, is best." This bit of
wit characterizes council-manager govern-
ment. Economy, efficiency, good administra-
tion are rarely the issues in abandonment
campaigns. The central issue in most in-
stances is political effectiveness, political ef-
fectiveness is sometimes defined to mean eq-
uity. Is the system fair? Is it responsive to
minorities? Is it accountable?
The council-manager and mayor-council
systems are based on two totally different
premises. The mayor-council system divides
power and responsibility and assumes con-
flict; the council-manager system is based on
unity of power, cooperation, and teamwork.
When the council-manager plan is under at-
tack, the most important thing to do is to
n~ke citizens understand the political
strengths of the system. Many times the re-
sponse to people who are challenging the plan
or conducting abandonment campaigns is
that the plan is more effective, more effi-
cient, and more economical. But citizens ad-
vocating change claim that it is not politically
responsive and that an elected official is
needed at the head of the organization.
We need to constantly remind people that
when council-manager government is aban-
doned, they are giving up efficiency, they are
Bill Hansell has been executive director of ICMA since
tober 1983. He was previously executive director of the
Pennsylvania League 'of Cities: business administrator of the
city of Allentown, Pennsylvania; and manager of the towns
of Catasauqua and South Whitehall in Pennsylvania.
Bill Hansell
giving up effectiveness, they are giving up
low cost and economy and administrative
ease for another system where these benefits
may be reduced. But we can examine the po-
litical criteria such as equity and we know
the political strengths of the plan.
An important thing to remember is that aH
power in council-manager government is as-
signed to the council as a whole. It is a par-
!iamentary system. What do you usually see
m an abandonment campaign? Proponents of
the mayor-council form argue: Shouldn't we
have an elected mayor who is responsive to
the people making administrative decisions
and appointments, or should we have an al)-
pointed bureaucrat who is going to be there
forever making these decisions? The plan is
lost based on that rhetoric. That is defining
the issue in totally inaccurate terms.
The council-manager plan is a pariiamen-
tary system of government, and the key issue
is not whether you want a strong mayor or an
appointed manager as the chief executive;
rather, the issue is over the role of the coun-
cil. Do you want a strong parliamentary body
that works together to collegially exercise
power? Or do you want a system where most
power is concentrated in an elected executive
whom the elected council cannot remove
from office? The separation of power weakens
the elected legislative body and anticipates
conflict. Remember, these are the mayor-
council and the council=manager systems.
Let me reemphasize--council-manager
government has no separation of powers. I
happen to believe that the American Con-
stitution created an important concept-=sepa.
2 PM February1987
ration of powers for our national and state
governments. So I think we need to under-
stand why we say council-manager govern-
oent--with no separation of powers--is more
tire for local governments.
true sovereignty exists in American lo-
cal government. Even in the most liberal
home-rule environment, the state government
has enormous power to overrule the actions of
local government. Any mischief that might
be created by excessive government restric-
tions on free enterprise or on individual lib-
erty is thereby readily correctable. The ten-
sion that reduces efficiency, economy, and
effectiveness in our national and state govern-
ments thus need not occur at the local level,
because the essential reason for separation of
powers--to prevent the abuse of power of
government--is not present.
Now some people will ask: How can a
:'council have all the power? The manager is
assigned certain powers by charter or legisla-
tion. However, if, at any time, the council is
dissatisfied with the manager, it can termi-
nate the relationship! The power that is as-
signed by the people to that position is really
a temporary assignment of power that has to
be earned and merited day after day in rela-
tions with the elected officials and in rela-
tions with the community.
Another important political strength of
Quncil-manager government is that an indi-
al in a community can effectively seek
the office of councillor and operate as an ef-
fective member without political, economic,
or personal power. The plan contemplates an
absence of patronage and of undue political
or economic influences by an individual
councilmember. That is different in mayor-
council government.
To be effective in that system, a council-
member has to play by the mayor's rules, be-
cause the mayor controls the flow of informa-
tion,' the assignment of public services, and
political patronage. In council-manager gov-
ernment, all elected councilmembers are
equal to each other, whether they represent
majority or minority interest in the commu-
nity, whether they have economic power or
not. Every councilmember has the same
'"'rights, the same obligations, and the same
possibility to be effective as does every other
councillor.
In an abandonment campaign, you have to
know the essentials of the plan and what as-
pects of the plan originally deemed to be es-
sential have been modified over the years. I
think the essentials of the plan are two: an
council with all powers of government
to that body, led by a chief elected
official usually called the mayor, and an ap-
February 1987 3
pointed professional manager, chief adminis-
trator, or chief administrative officer to direct
all public services. Those are the essentials.
All other components of the plan are acciden-
tal-the council elected at large versus the
council elected by district, the mayor elected
by the council versus the mayor elected at
large, paid staff for the council people, full-
time versus pan-time councillors. These ele-
ments have been varied and council-manager
government has worked.. It would be nice to
have the original plan, and it would be nice to
have the pure concept of council-manager
government that was designed by the reform-
ers, but those are options that were not essen-
tial. The system has worked and still workg
effectively with much variation and adapta-
tion to local desire~.
Every councilmember has the same
rights, obligations, and opportunities
as every other councilmember.
From a political standpoint, a very difficult
aspect for all of us and for ICMA is the issue
of responsiveness--that is, that the manager
can be fired at any time, for any reason. The
manager must be responsive in exercising
leadership and providing day-to-day public
services to the citizens in the community.
This is another critical difference. We make
up a vulnerable profession and, when you
look at the statistics, managers are fired with
far greater frequency than mayors are re-
called in mayor-council governments.
In dealing with the media during an aban-
donment campaign, make sure that all of the
facts are out. The tremendous misunderstand-
ings that exist today constitute an indictment
of our system of secondary education for the
public lack of knowledge and understanding ..
of government and the way local government
operates. Tremendous misunderstandings pre-
vail about, council-manager government: Op- '
portents claim that the manager cannot be
fired; the mayor has nothing to do; the mayor
cannot exercise any leadership within the
community. These are absolutely untrue. In
fact, the council-manager plan works best
when the mayor and council provide the pol-
icy leadership that is so critical for our com-
munities.
We have to make sure the facts are out be-
fore the public. That is part of our respon-
sibility as a profession. PM
The
Council-Manager
Form andthe Future
John Parr
In Aurora, Colorado, the community
wanted a large shopping center devel-
oped on the edge of the city that bor-
dered Denver. That desire set off a series of
regional explosions. Denver kept stalling the
project by putting up a series of barriers.
Lawyers for the developers filed suit against
Denver. Political leaders of both communities
were trading barrages in the press. Every-
thing seemed to be pointing to a multiyear le-
gal and political battle that might ultimately
kill the project.
The council-manager plan must be
perceived as part of the solution and
not part of the problem in dealing
with the community's futura
Jim Griesemcr, thc city manager of Au-
tara, entered into mediated negotiations with
Denver and the developers. The result was
that all three parties found a solution they
could live with. The issue is no longer being
dealt with in the courtroom, and thc two
mayors are shown holding their hands up in
victory at the press conference announcing
thc agreements.
When it became clear in Kansas citY, Mis-
souri, that thc city needed a tax incrcasc to
fund needed capital improvements, the city
government did not put together a package
John Pan' is executive director of thc National Municipal
League in New York. New York.
and try to sell it to the votcrs. Instead, they
chose a novel way to approach their dilemma.
A citizens group was formed to work closely
with the city manager's office to assess the
needs of thc community and thc funding op-
tions and then made recommendations for the
package that was presented to thc voters.
When the package passed, the citizens group
was a key reason for passage. Since then, the
group has helped oversee implementation of
the program, and an advisory board was
formed to seek additional citizen suggestions
about how to spend the funds generated in
succeeding years of the task.
These examples show that the 1980s re-
quire creative approaches to governing and
managing communities. The council-manager
plan provides a form of government that
lends itself to creative action if the local
elected and appointed officials are willing to
try new ways of making the community work.
The future of the council-manager form of
government will be determined mainly by
how well citizens in individual communities
believe it is helping and not hindering the
process of making the community work.
Stated differently, the plan must be per-
ceived as part of the solution and not part of
the problem in dealing with a community's
future.
To make sure the plan operates success-
fully, the local government professional must
understand that the changes occurring in so-
ciety will require some new, some different,
but at a minimum, well-thought-out re-
sponses.
First, it is critical to look at the environ-
ment in which we are attempting to make
communities work. We are definitely in a
time of rapid change and increasing complex-
ity in all areas, but particularly in the area of
government. This decade is experiencing a
dramatic redefinition in the roles and respon-
4 PM February IC)R7
sibilities of federal, state, and local govern-
:nts. Redefinition is also occurring in the
that the public, private, and nonprofit
s~ctors are playing in solving community
problems. These changes are not just aca-
demic: To the local government manager, un-
derstanding what is happening determines
how successfully he or she can do thc job.
The new realities are these:
Fewer public dollars are and will be available
at the federal, state, and local levels to be
used for community problems.
The majority of problems will be dealt with
by local and state action, not by the federal
government. No Great Society programs will
bail us out.
There is no shortage of substantive solutions
or experts who can tell us what the answers
are. What we haven't developed are the ways
to develop agreement so action can be taken
to implement solutions.
At the state and local levels, we must create
formal and informal collaborative ventures
among the public, private, and nonprofit sec-
tors. And to make these ventures work, a new
spirit and understanding of interdependence
be developed,
that most action will take place at the
state and local levels, it is even more crucial
that government at these levels strive for high
standards of integrity to ensure public confi-
dence while developing new mechanisms to
solve community problems.
Increasing pressures to do more with less will
require that rural and metropolitan areas de-
velop regional mechanisms for dealing with
their problems.
What these new realities mean is a broad-
ening of the activities that local government
must be able to effectively carry out. It is not
sufficient to merely run the government effi-
ciently, effectively, and equitably. To do
more with less, governments will have to
adopt new styles of operating. These include:
New partnership arrangements among gov-
ernment, business, and nonprofit entities
New intergovernmental agreements and
working relations
Increasing the use of alternative service deliv-
e r[, from contracting out to volunteers and
f-help
Developing new forums and processes for
building consensus on solutions to community
problems
PM February 1987 5
Creating increased emphasis on'joint leader-
ship among fleeted officials and professional
manager~ on issues facing the community
These new responses require local govern-
ment to go beyond its historic governmental,
political, and functional boundaries and forge
new relationships. Times of change are at
their best exciting and at their worst destrue-
five, but always unsettling. A reasonable re-
sponse by the public during times of change
Looking for political leadership does
not need to mean getting rid of the
council-manager plan or decreasing
the role of the professional manager.
is to look for political leadership from local
government. The public reaction to new ways
of doing business will be different in each
community. Because new ground is being
broken, however, there will always be con-
eerns, for example, about spending money for
what used to be "free," or about federal pro-
grams that need to be replaced. These con-
eerns can easily become destructive if politi-
cal leadership is not present to contend with
them.
Looldng for political leadership does not
need to mean getting rid of the council-man-
ager plan or decreasing the role of the profes-
sional manager. In a number of communities,
unfortunately, this is what has happened. But
I would argue that this is not only a time of
new partnerships across old political and geo-
graphical boundaries but a time of new part-
nerships within local governments as well.
Responses to the new realities call for the.
use of processes and forums, both formal and
informal. The professional manager should
become the key actor in orchestrating these
activities: To play this role, the professional
manager will have to provide leadership by
being able to:
Convey in all actions the policy determina-
tions of the council or commission to whom
he or she is responsible
Work closely with business and nonprofit
leaders
Understand the pressures and constraints his
or her potential partners are operating under
Form new coalitions to work on community
problems
Mediate and negotiate effectively on behalf
of the community
Design and implement effective citizen par-
ticipation activities
How does this all relate to the future of the
council-manager form of government? These
changes can mean that the future of the pro-
fessional manager is bright and that this form
of local government can become increasingly
influential, if the professional manager re-
sponds creatively to these new realities. In
times of change, People who are able to find
new ways of solving problems inevitably gain
respect, not only for themselves but for what
they represent.
In times of change, people Who are
able to find new ways of solving
problems inevitably gain respect, not
only for themselves but for what they
represent.
The public n~eds and shOUld demand
strong leadership during these times of
change. The professional manager must give
'the necessary support to the elected officials
so they can provide the leadership necessary
to develop public support for new ways of do-
ing business. The political leadership exer-
cised by local elected officials must be done
in concert with strong professional ma~ge-
ment that can orchestrate the creative re-
sponses. If the professional manager does ~ot
focus on developing a team that can work
with different actors, developing his or her
own skills of mediation and negotiation, and
providing the necessary guidance and support
to the elected officials, then the plan can eas-
ily become the scapegoat for lack of solutions
to community problems. If this happens,
abandonment of the council-manager plan
can easily be the result.
For those who are willing to abandon what
doesn't work and instead find answers in new
alliances and c.reative solutions, the next few
years may well provide greatly increased pro-
fessional satisfaction. PM
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A Case in Point
Holly Gadbaw
Action on local government issues is the
lifeblood of the Thurston County
League of Women Voters. During the
1970s and early 1980s, the league's ac-
observation ofiocal government
prompted two extensive studies, one on city
government in Olympia and the other on gov-
ernment at the county level. At the end of
each, the league adopted positions and then
acted upon them.
After a year-long study, the league found
the council-manager form of government to
be the most responsive, effective, and effi-
cient in meeting Olympia's needs. The league
joined with the chamber oi' commerce, the lo-
cal labor council, various neighborhood asso-
ciations, the Democratic Party, and seVeral
key Republican leaders in a coalition called
"Olympians for Council-Manager" to pro-
mote the change. During the campaign, they
argued that the existing three-member eom-
mission form of government was archaic and
that Olympia was one of only five Washing-
ton cities still operating under that form.
'The league emphasized that replacing a
three-member commission with a seven-mem-
ber council would lead to a more represen-
tative government and increase the public's
access to elected officials. With seven mem-
bers, the council would have greater flexibil-
in policymaking. Committees could de-
Holly Gadbaw is a councilmcmber in Olympia, Washington and
was president of the'League of Women Voters in 1980-82 when
the league organized and won support for thc council-manager
form of government.
velop policy in depth and meet together to
discuss city policy without violating the open
meetings law. More councilmembers would
also allow the sharing of responsibility for
membership on the numerous intergovern-
mental boards to which the city belongs.
separation of the polieymaking and admin-
istrative functions of the city was emphasized
as an important reason to adopt the change.
Three commissioners might have been able to
manage a small city with few employees, but
Olympia was a city of about 30,000 with
more than 300 .employees. Legally, commis-
sioners held jurisdiction over various depart-
ment heads and, from time to time, were
known to meddle in administrative affairs.
The blurring of policy and administrative au-
thority, whether in theory or in fact, showed
that the commission form of government was
not structured to govern a growing city ~ith ~.
co. mplex urban problems.
The electorate overwhdmingly endorsed
the referendum on council-manager govern-
ment in May 1982. I believe the council-man-
ager form has been better for the city of
Olympia because it allowed more diverse
representation on the council. Traditionally,
the commission was dominated by men, rep-
resentatives of the business community and
lifelong Olympia residents. Olympia's major
employer is the state of Washington. In the
late 1970s, Olympia was one of the fastest
growing cities in the country, and most resi-
dents were people who had moved to Olym-
pia. The new council reflects the makeup of
the community. Three members are state em-
PM February 1987 7
ployees, three arc women, one is a school
teacher, and one a member of thc business
community. Only one of the newly elected
councilmembers had grown up in Olympia.
Citizens also have better access to the
council. The campaign to change the govern-
ment involved many people who continued
their desire to take part in government activi-
ties. Thc elected council contained several
citizen activists committed to a participatory
style of government.
There is no doubt that therc has been an
increase in citizen participation in Olympia.
Many city council meetings have standing
room only, whether discussion centers on a
controversial land usc case or a neighborhood
park plan. The council has established 20 citi-
zen advisory committees on such issues as
historic preservation, recycling, and child
care. The planning commission and the parks
advisory committee are both active and in-
volved.
There is no doubt that there has been
an increase in citizen participation
in Olympi many city council
meetings have standing room only
trOW.
The council has also channeled this enthu-
siasm and activity into several building
projects. The city has completed a new per-
forming arts center with state, city, and pri-
vate money, obtained approval for a bond is-
sue for a new community center that just
opened, and enlarged thc city's waterfront
park.
The key to this success has been good city
management. The council realized its most
important function was to hire good city man-
agcrs, and its members have done so.
The picture in Olympia has not always
been rosy. The new councilmcmbers had to
develop working relationships among them-
selves and with the staff. This did not happen
overnight. Controversial issues sometimes di-
vided the Council. The activist-orientcd coun-
cil, organized into seven committees, tends to
generate more ideas than the staff could ever
accommodate. Citizen advisory groups, al-
though enthusiastic, did not always have
clear directions, and definite goals to accom-
plish. Thc council itself needed discipline to
focus on the wide range of issues it wanted to
address, to set goals, and to measure its
progress.
Good city management played a key role
in helping thc council overcome its problems
and achieve success. Most important, a com-
petent and enthusiastic staff was assembled
and there is an ongoing process of team
building with both the council and the staff.
The city manager strongly encouraged the
council to engage a professional management
consultant to help the council set goals, estab-
lish target.issues, and monitor its progress on
an annual schedule.
The council could focus its efforts because
the manager encouraged the council to refine
its agenda for public meetings to accomplish
business efficiently and allow for public input.
Thc council and the manager both realized
that the committee system, while good at
generating ideas and developing programs,
did not foster consensus. Although thc com-
mittee system has been retained, meeting in
work sessions as a committee of the whole on
complex or controversial issues has been a
more effective way for this council to reach
consensus. Helping the council reach consen-
sus and leading it when no consensus and lit-
tle direction are apparent is a major role for ~
manager. Here the flexibility, of the C-M sys-
tem along with good management helped the
council achieve its goals. This process also
helped the council set goals and monitor
progress of its advisory committees.
The council-manager form of government
helped Olympia become more effective on
the region's intergovernmental boards. Be-
cause more councilmembers can divide the
assignments among the many regional boards,
they have more time to take an active role in
policymaking. The professional managers in
the greatcr Olympia area play a major role in '~'
transmitting the information and working out
the cumbersome details of regional agree.
ments. Their collaboration is vital in making
this system work.
I have enjoyed being part of taking the
council-manager plan from theory to practice.
Undoubtedly, good people make any system
work or work better. Olympia's
councilmcmbers developed good working
relationships and share a similar vision for
the future. They have also been wise (or
lucky) in choosing their city managers. Even
so, I believe the system has made a differ-
encc. It has allowed the council flexibility in
meeting its goals, and good management has
helped it reach consensus and set policy. At
the same time, management has assembled
and motivated the staff that is responsible for
creating the programs and projects that are
evidence of our success. PM
8 PM February 19R7
A VIEW
FROM
THE TOP
Hal Conklin
Never having worked with a form of
government other than the council-
manager form, I have to admit that
my view on the subject carries a certain bias.
Nevertheless, my 10 years of experience on
.nta Barbara's city council and my experi-
as president of the Mayors and
tcilmembers Department of the Califor-
nia League of Cities lead me to believe that
this form works quite well--especially when I
witness the alternative!
No one gets elected to public oftiee with-
out playing politics. Many of the issues that
affect the lives of those in our cities and
counties are decided politically. But when it
comes to running the government day to day,
it is a disaster to turn the process into a po-
litical one. Trading off "political deals" for
basic services leads the public to look upon
government with disdain and to assume it is
corrupt. My view of local government opera-
tions in California leads me to believe there
are five factors that contribute to an effective
administration.
The first would be to set goals by letting
the employees and the city council set their
own goals. Richard Thomas, the adminis-
trator in Santa Barbara, regularly asks his top
management to write their own goals for the
year. At the end of the year, staff members
are measured against this set of criteria and
extra "performance pay" is given if they have
met their goals. Competitive spirit runs quite
when staff members compete against
own standards.
Hal Conklin is a counciimcrnber for Santa Barbara. California.
PM February 1987 9
Likewise, city councilmembers now estab-
lish an annual list of goals for which theY ask
the citizens to hold them accountable.
When you are running a $100
million dollar corporation, you
better have the right people in the
right jobs or you are heading for
bankruptcy.
Putting its list out for the public to view gives
the council strong motivation to produce. In
the case of both the department heads and
the couneilmembers, the desire to succeed be-
comes a team effort.
The second factor of effective council-man-
ager leadership is to put the fight people in
the fight job. A good person can't do any
good in the wrong job. I have witnessed oases
in which a person's job came about because
of political patronage or because no one had
the heart to take the person out of the job;
both are examples of mismanagement. When
you are running a $100 million dollar cor-
poration, you had better have the fight people
in the right jobs or you are headed for bank-
ruptcy.
The third factor of effective leadership in-
volves understanding the dynamics of change
that are occurring in a community. Demo-
graphics throughout the country are changing
at an unprecedented rate, and local govern-
ments need professionals at the helm who un-
derstand these changes. In today's fast-mov-
ing world, five years is like a thousand. The
most successful corporations today are those
that can put enlightened leaders at the top---
leaders who can predict where the corpora-
tion is going to be in five years. This type of
leadership can only occur outside the political
process.
Demographics throughout the
country are changing at an
unprecedented rate, and local.
governments need professionals at
the helm who understand these
changes.
Thc fourth factor of effective leadership is
giving employees thc resources they need to
meet their own expectations. Effective ad-
ministration requires dialogue with employees
to understand how they view their jobs--and
what they think they need to get the job
done. Once again, when people are involved
in designing solutions to their work problems,
they will be twice as motivated to produce. In
Thomas Peters and Robert Watcrman's book
In Search of Excellence, thc authors point
out that "there is no such thing as a good
structural answer apart from people consider.
ations, and vice versa."
Finally, motivation requires enthusiasm.
Author Ren6 Dubos once observed that the
word enthusiasm comes from the Greek en
theos ("in God" or "the GOd within"). En-
thusiasm, therefore, might be characterized
as "the spirit of the GOd within." When those
in top positions of leadership feel enthusiasm
for their work, it becomes infectious. When
the political .process can be removed from the
administrative proce~, thegn professional ad-
ministrators are free to act as they should--
like corporate presidents inspiring those who
work for them.
Probably the most telling statement Peters
and Waterman make in In Search of Excel-
lence is in their introduction, and it bears re-
peating:
"We must admit that our bias at the begin-
ning was to discount the role of leadership
heavily, if for no other reason than everyone's
answer to what's wrong (or right) with what-
ever organization is its leader. We wanted to
study the "attributes" of the organization
which could be duplicated. Unfortunately,
what we found was that the excellent compa-
nies all seemed to have developed cultures
that incorporated the values and practices of
their great leaders. It appears then that the
real role of the chief executive is to manage
the values of the organization."
Politics creates the creature that governs
our communities, but reason must govern
their administration. Good government is
built on checks and balances. In my opinion,
the council-manager form of government pro-
vides for both checks and balances, as well as '-:
the freedom necessary to provide enlightened,
inspiring, and enthusiastic professional
leadership. PM
Financing
Challenges for
Local Governments
10 PM February 1987
'l'heory and Myth
VS.
Practice
What the Research Reveals about
Council-Manager Government and the
Principles of Public Administration
Dr. B. J. D. Rowe
oday better .than three-quarters of thc
population of the United States live
and/or work in cities and counties.
Growth in the number, size, and complexity
of these governments has bccn a function of
temporal responses to six primary factors: im-
proved agricultural practices, growth in com-
merce and trade, changes and improvements
in production and engineering, advances in
medical science and technology, changes in
methods of transportation, and transforma-
tion from thc industrial/manufacturing cra to
an information-processing one.
From thc 1900s to thc 1960s, thc growth of
municipalities resulted from the translation of
these factors into increased employment
opportunities, higher birth and lower death
rates, speedier ways of transporting people
and goods, and cleaner and more effective
· '.' waste removal. Accompanying these ad-
vances were also such maladies as urban
blight, deteriorating housing stock, crime and
vandalism, and overcrowding. Together, these
advances and maladies have mandated thc
delivery of new and thc improvement of tra-
ditional public services.
To address this mandate, each city and
znty charter provides for one of three basic
Dr. B. J. D. Rowe is an assistant p~ofcasot in thc I~pattment of
Public Administration for thc Atlanta University in Atlanta,
Gcorgia.
PM February 1987 Il
forms of municipal government: mayor-coun-
cil, commission, and council-manager. Al-
though variations of each form are seen, the
council-manager form of government is
touted as the "best" approach to promote the
effective and efficient delivery of municipal
services. That imperative is more compelling
with the decline of central cities and the cow
comitant escalating growth of suburban ar-.
cas. While central cities must adjust to a de-
creased tax base, smaller cities and counties
must cope with increased demands on re-
sources and services. Since the council-man-
ager form of government is not without its
critics, a review of contemporary research re-
veals the extent to which the council-manager
form of municipal government adheres to two
key principles of public administration that
form its conceptual base. Moreover, what the
research reveals about the appropriateness of
these principles is equally important.
The Council-Manager Form:
Bases in Administrative Theory
As students and practitioners of municipal
government know, the prototype for thc coun-
cil-manager (C-M) plan was inaugurated in
Staunton, Virginia, in 1908. In this instance,
however, thc C-M plan was grafted onto thc
mayor-council form and a bicameral council
retained.
It was not until 1912 that Sumtcr, South
Carolina, adopted, by charter amendment,
the C-M form of government. This new form
of municipal government gained some notori-
ety when, the following year, Dayton, Ohio,
became the first large cify to adopt this struc-
ture. Today, 2,558 cities and 87 counties in
the United States, as well as 124 cities and/
or townships and 6 counties in Canada, oper-
ate under this form of government)
The formation of C-M government is based
on two underlying principles of public admin-
istration: the separation of politics and admin-
istration and the promotion of economy and
.efficiency in government. The development
and expansion of the C-M form paralleled
that period in modern administration known
formally as the "scientific management pe-
riod.'' Embracing the tenets of classical the-
ory, the school of scientific management, also
known as "Taylorism," attracted the atten-
tion of scholars and practitioners in both busi-
ness and government from 1900 to 1935.2 In-
deed, it was during this period (1904) that
Richard Childs, considered the father of C-M
government, graduated from Yale and em-
barked on a career in business.]
Taylor's theory of scientific management
marked the introduction of new managerial
and administrative practices designed to help
private sector management adapt production
practices to the needs of the burgeoning in-
dustrial economy of the 1900s. The theory's
framework rested on four key values:
cicncy, rationality, productivity, and profit.
Methods and practices employed in business
were transferred to the public sector in thc
interest of promoting, if not efficiency and
profit, then efficiency and economy. Empha-
sis was on efficiency as a primary goal of
both private and public management. Key to
the attainment of this end in the public sector
was thc separation of politics from adminis-
tration. This could be accomplished by
putting "business in government" via the pro-
fessionalization of local governance.
Textbook descriptions of the C-M form of
municipal government generally reflect this
theoretically based conceptualization. Thus,
ideally thc C-M form is characterized by:
· A small (five to nine members) city coun-
cil, generally elected at large on a nonparti-
san ballot, with responsibility for policy-
making via legislation and the overall
supervision of the administration of city
government
· A full-time professionally trained city ad-
ministrator who serves at the behest of the
council but. with full' responsibility for the
implementation of policy through day-to-
day city operations, including, for example,
the hiring/firing of department heads an(
the preparation and administration of the
executive budget
· A popularly elected or council-selected
mayor who serves as political leader and
ceremonial official
This conceptualization sought to divorce
politics and policymaking from administra-
tion. Hence, the collective provision of city
council initiative and leadership in policy for-
mulation cojoined with the professionally and
technically based conduct of daily adminis-
trative activities by a city manager under the
overall guidance of the council.
The Separation of Politics
from Administration
As with most social and behavioral research,
scholarly attention has been directed at those
aspects of the C-M plan seen as most pwb-
lematic and controversial.
By far the bulk of the research on C-M
government has focused on some aspect of
the separation of politics and administration
principle. Included among writings concern-
ing the division of responsibility between th~
council and the manager are those addressiz,~
leadership and decisionmal~ing, council-man-
ager relations, and role conflicts. A second
and related series of popular topics for schol-
arly attention concerns manager selection and
tenure and manager behavior.
Basic to council-manager government is the
division of responsibility between the council
and the manager. While this separation may
be clear in theory, in practice it may be diffi-
cult to maintain. Councils tend to interfere in
administrative matters, while managers be-
come involved in major policy decisions. This
is sometimes due to the indecisiveness of the
council. Studies have noted that, when faced
with controversial alternatives, councils tend
to shun acts that may prove politically
controversial. When action that might engen-
der controversy must be taken, selected pol-
icy alternatives generally emanate from ad-
ministrative officials like the manager, who
are more removed from direct public scnz-
tiny. Even early proponents were aware of the
need for managerial involvement in policy-
making. The manager "was meant to exercise
broad discretion in the administration of poli-
cies and to help formulate new policies of so-
cial welfare and municipal enterprise.''4
Adrian's study of three middle-sized council-
manager cities in Michigan revealed that
though the manager avoided a "public pos-
ture'' of policy leadership, the manager as
well as administrative departments were the
I '~ DU
principal sources of policy innovation and
leadership,s
The policy role of the manager was eon-
firmed in another early study by Kammerer
and DeGrove, who concluded that the man-
ager is a political figure of considerable im-
portance.6 By 1975, Huntley and Macdonald
reported that 90 percent of the managers par-
ticipating in an ICMA survey either always
or nearly always participated in the formula-
tion of municipal policy.?
Research not only has clarified the extent
of that political importance, but has
documented a concomitant conflict in role
expectations as well. In one of the more eom-
prehensive early studies of the manager's role
in the policy process, Loveridge found consid-
erable divergence m manager and council-
member views regarding the extent to which
managers should be involved in policymaldng.
Managers tended to see themselves as policy
activists exerting policy leadership on most is-
sues on the city agenda. Couneilmembers, on
the other hand, saw the manager as a staff
assistant or advisor,s Loveridge concluded
that considerable potential for conflict exists
between manager and council because of
these divergent views. As a result, situational
factors influenced the extent to which manag-
ers assumed policy roles. Managers were
found to actively advocate policy in less
controversial policy issue areas, when policy
proposals already had the implicit approval of
the council, and in policy areas consonant
with community values and/or the perceived
desires of powerful interest groups and lead-
ership cliques in the communityP
In his 1969 study of 45 managers in cities
of 100,000 or more, Wright found that, ab
though managers generally viewed them-
selves chiefly as administrators, their actual
duties could be grouped into three role cate-
gories: managerial, policy-related, and politi-
cal. Executing policy, budgeting, and control-
ling bureaucratic functions were seen as the
key tasks of the managerial role, while the
policy-related role involved manager relation-
ships with the council and mayor. The politi-
cal role had two dimensions. The horizontal
dimension involved manager relations and
contacts with nongovernmental individuals
and groups in the community. The second or
vertical dimension described intergovernmen-
tal relations as it incorporates manager rela-
tions with officials at higher levels of govern-
ment. According to Wright, managers desired
expansion of both their policy and political
roles. ~ 0
Lyden and Miller's longitudinal study of
managers in the Pacific Northwest docu-
ments the expansion of manager desires noted
PM February 198'/ 13
by Wright. They found an increase in the per-
centage of managers willing to initiate policy
in 1974 from what had been seen in 1966.~s
Recent research has expanded our under-
standing of the dynamics of the policy role
controversy in council-manager governments.
In a 1982 nationwide study, Lewis addressed
methodological deficiencies of previous stud-
ies (Wright, Loveridge, etc.) on the subject
by developing a comprehensive multidi-
mensional typology through which the behav-
ior of local government managers could be
categorized and "explained." He founc~ that
24 percent of his total sample could be char-
acterized as "traditional/cooperative." These
managers were less inclined to consult with
the council, more inclined to become involved
in policymaldng, avoided extraofficial con-
tacts and community issues, and exhibited
moderate resistance to council involvement in
administration.
Svara sees the preoccupation with
conflict as due to the inappropriate
separation of policy and
administration.
This "majority" was followed closely by
the 21 percent (of total sample) who were
characterized as "team/moderate" managers.
More than any other grouping, these manag-
ers consulted with the council regarding ad-
ministrative matters, though they clearly saw '.
themselves as productive in these consulta-
tions rather than reactive. Team/moderate
managers had a substantial role in polieymak-
ing, extraofficial contacts, and community is-
sues. Only 17 percent of Lewis's ~anple were
characterized as "textbook traditional admin-
istrat0rs." As might be expected, while these
managers did not particularly consult with
council over administrative matters such as
hiring/firing and budgeting, they were not
particularly resistant to council involvement
in administrative matters. This group tended
to avoid policymaldng as well as extraofficial
contacts and community issues.~2
While Lewis's findings provide a more pre-
cise grouping of manager role behavior,
thereby substantiating manager participation
in politics and policymaking, more recent re-
search suggests that traditional views of coun-
cil-manager relations, characterized by eon-
flict over the proper roles of each in politics
and administration, may not be as adversarial
as suggested by early investigations. Fannin
contends, for example, that differences in the
way managers and councilmembers define
policy affect their responses to role behavior
questions. Moreover, situational role expecta-
tion questions yield very different results than
do general role expectation questions. To
Fannin, then, methodological inconsistencies
may account for much of the early fervor
over coundl-manager relations in general and
the proper roles of each in policymaking, in
particular?
Local budget austerity due to federal
retrenchment, a decreasing tax base,
assum vtion of new services, eta,
makes the. economy and efficiency
criterion more compelling.
· Svara, on the other hand, does not debate
the definition of policy but sees the preoccu-
pation with conflict as due to the use of an
inappropriate model: the separation of policy
and administration. In response, Svara pro-
poses a new model, based in part on field ob-
servations in five North Carolina cities, that
allocates responsibility for defining "mission"
to elected officials and the management of
programs to administrators. To Svara, then,
policy and administration fall between mis-
sion and management and are thus the shared
responsibility of both elected officials and
managers. 14
Several observations may be made about
these fihdings. First, the separation of politics
and administration may not be as compelling
a principle for municipal governance as once
presumed. As previously noted, some early
proponents of the C-M plan saw the two not
as separate but as inextricably intertwined
components of a larger process. The Ameri-
can political system with its electoral process
naturally thrusts politics into the realm of ad-
ministration, and vice versa. A pluralist-dem-'
ocratic system compels constituent groups to
influence policy by electing presidents, con-
gressional representatives, state legislators,
and a city council to serve their political in-
terests and demands. The production and dis-
tribution of public goods and services via ad-
ministrative practices is a response to the
articulation of those interests and demands.
Second, situational factors significantly in-
fluence the extent to which the politics/pol-
icy-administration controversy is an issue in
council-manager jurisdictions. These factors
include, for example, council proclivity to-
ward policy advocacy and innovation, council-
mayor relations, the size and level of political
sophistication of the citizenry, manager
personality, and political astuteness.
Third, the traditional politics/policy versus
administrative role controversy is related to
the devolution 6f managerial authority. This
may, on the surface, appear obvious. Yet the
nature of the relationship remains in question.
That is, is the increased politicization of man-
agers a "cause" or an "effect" of the politics/
policy-administration dichotomf
Economy and Efficiency
in Government
The principle of economy and efficiency in
government attempts to promote rationality
in policymaking and reflects thc application
of business ideals to public management of
the 1900s. Assuming the "one best way"
edict of scientific management, the economy.
efficiency principle as a goal was supported
by the notion that politics is anc[ should be
separate from administration. Expanding gov-
ernmental policy responsibilities from the
1920s to the 1960s increased the significance
of efficiency. Increases in public business sub-
ject to the efficiency criterion would result in
.~htional and thrifty administrative products.
· principle holds that in implementing pol-
Icy, public officials, particularly adminis-
trators, eliminate waste and enhance pro-
ductivity by maximizing the value of product
per unit of cost (or at least minimize the cost
per unit of product).
In light of the previously noted relationship
between politics and administration and thc
inevitable involvement of administrators in
politics, the economy-efficiency criterion can
cause considerable concern for public admin-
istrators, including city managers. Very often,
the policy aspects of administration empha-
s/ze high-quality output(s) in lieu of economy
and/or efficiency.
This is increasingly a source of stress in
municipal governance. Several studies have
noted increased stress in the manager profes-
sion. Kammerer et al., Lyden and Miller,
Henry, and Stillman, for example, have
documented increased stress associated with
the manager profession as due to one or more
of the following: council-manager conflicts
and resultant effects on manager tenure;
manager dissatisfaction with salary, location,
and community interest; personal issues such
as the restrictions of dual careerism; challeng-
of administrative authority; and reeoncib
increased responsibility and accountabil-
ity with decreased resources.~
In the 1980s, the most telling of these
sources of stress might well be the delivery of
programs and services with decreasing
sources. Local budget austerity due to federal
retrenchment, a decreasing tax base, assump-
tion of new services, etc., makes the economy
and efficiency criterion more compelling.
To this criterion should be added the crite-
rion of effectiveness (a program's perfor-
mance relative to specified objectives). As-
suming program or service goals and
objectives are specified, cost-effectiveness is
measurable; that is, the relationship between
program/service costs and outcomes can be
determined. Program and budgetary adjust-
ments can then be made.
Under conditions of fiscal austerity, these
adjustments may mean the elimination of
whole programs, reductions in services, and/
or reassessment of objectives and outcome.
criteria. Based on a study by the Organiza-
tion for Economic Cooperation and Develop-
ment, Schick reports that several adjustments
have reoriented the public budgeting of many
nations from a growth process to one that fo-
on the conservation of resources. Pti-
mary adjustments have been: riscal norms
and targets that constrain agency budget re-
quests, the conversion of multiyear budgeting
from a planning to a control process, the use
of baselines to compute cuthaek objectives,
and preparation techniques that strengthen
the conservation function of budgeting.~6
These international findings have import
for local government. In their study of may-
ors and managers of 90 municipalities in
Pennsylvania, MeGowan and Stevens found
that local government officials were insecure
about the future and continued to react to ad-
verse fiscal conditions by making marginal
adjustments while hoping for a restoration of
resources and services.~7 This docremental
approach to fiscal adversity is not seen as a
nationwide trend, however. In a subsequent
1982 nationwide study of 456 municipalities,
McGowan and Poister learned that in munici-
pal governments between 25,000 and 1 mil-
lion in population the use of sophisticated
management practices increased dramatically
between 1976 and 1982. These included tech-
niques: (1) focusing on resource and expendi-
ture control (e.g., program budgeting, zero-
ase/target-base budgeting); (2) used to set
broad-based goals and objectives (e.g., man-
agement by objectives [MBO] ); (3) providing
information and administrative support (e.g.,
management information systems [MIS] and
February 1987 15
performance monitoring syste~ns); (4) aimed
at raising the level of efficiency and effective-
ness (e.g., productivity improvement pro-
grams); and (5) focusing on individual and
group performance.~8
MBO and the combination of productivity
improvement programs were used by a major-
ity of the cities. Encouraged by these find-
ings, McGowan and Poister note that fiscally
healthy as well as fiscally stressed cities saw
the efficacy of these tools for improved pro-
ductivity as a means of coping with fiscal
constraints. This is particularly insightful for
council-manager governments. Of the 456
municipalities participating, 314 (68.9 per-
cent) were of the C-M form. Moreover, C-M
governments represented 69 percent of the
cities employing program budgeting, MIS,
performance monitoring, and productivity' im-
provement techniques. The C-M form repre-
sented 60 percent of the cities utilizing MBO
and 53 percent of those using some type of
management incentive program.~9
Conclusion
Although the findings of the aforementioned
study are encouraging, the overall paucity of
research literature specifically addressing the
coping techniques of C-M governments is dis-
couraging. Even where innovative techniques
are known, little is known about how well
these efforts work, what variations are used,
who the primary actors are in efficiency-ori-
ented innovations, or whether their use trans-
lates into effective service delivery as seen by
the citizenry.
The primary strength of the council-
manager plan is the unification of
powers in an elected body and the
professional administration of public
business.
Indeed, only cursory attention is directed
at the managers' role in the effective and effi-
cient delivery of programs and services under
new fiscal mandates. Weiland and Fullington
acknowledged in their survey of 20 small
towns in Kansas that the employment of a
city manager had a significant bearing on a
town's success in attracting increasingly
scarce federal funds. Likewise, Sink chroni-
cled the leadership of a city manager who
used the nontraditional political role to de-
velop a redevelopment machine consisting of
the city and private-sector organizations.20
More such documentation is needed.
Given new and compelling mandates for
productivity, effectiveness, and efficiency,
concern should be redirected from the more
prescriptive dimensions of council-manager
role behavior seen in the early literature to a
more descriptive dimension. Research de-
scribing variations in form, role assignments
and behaviors, and innovations in manage-
ment that work would contribute not only to
the inevitable dissolution of destructive
pects of thc myth of separation but to the
spread of positive alternatives, strategies, and
techniques as well.
Thc primary strength of the C-M plan is
the unification of powers in an elected body
and thc professional administration of public
business. Forces of contemporary governance
have altered the theoretical conception from
one of separateness to one of the interrelated-
ness of politics and administration for the
sake of effectiveness and efficiency. PM
~ #Ree~ni~d Muaieil~lities by ICMA Re~io~" in The Mun~d~m'
he~ 1~86 (Washington, D.C.: The Inmrmti~al City M&mg~nent
tion, Janua~/1986), p. xiiL
a See Frederick W. Taylcs', The I~ndples of $¢te~lflc M~ger~,e~
(New Yo~: W. W. Norton. 1967, lirt, t p~blished 191 I).
wha helped shape it, ~ee Richard S. Childs, T~ gM ~0 Ye~n o/the Cmm-
d/=M~gee g~em (New York: Natinml Muni~ L~ap~. 1965). For a
di~:msinn of the pofith:M philosophy of Chik[~ s~e John Pm~r ~ C~-
dl-M~e~,r C,o~mm~: The i~lldml Tl~g~u of Its F~,mdee. R~l~nl 5.
Ckiid~ (Chn~ Hill, N.C- Univmity of No~th Carolina ~ 1965),
4 HanOI Ston~ D~m lC Pri~, and Kath~,n Ston~. City M~e~,r
~ in the U,~ted St~e~ (Chi~a~ Pubic Adn~r;~uatinn Su~vk~ 1940),
p. I?. SU~ ul~o. Le~matd D. White,. The C~ty M~a~.e (Chk:~o: Univ~ity
of Chlea~o P~sr~ 192'/), and the symlmsium #Lmde~hip and b
Makln~ in Mana~. Cities," i~dic ~ld~dnmr~ J~V, ew. 17 (summ~
1958), pp.
s Charles R. Ad,an, 'L~udership hud Deeisinn-Makin[ in Mana~t Cit-
ies: A Study of Tht~ Commanlti~'/~,b/l¢ ,4d~r~io, ~ 18
(Summer 1958). ~. 20~21]. See also. Charles R. Ad,inn, gm~e
(Philudelphin: Univmity of Pennsylvania Ptes~ 1~63); Clat~oe Ridley.
The I~le of the City M~ in ~i10, F~o~ (Ch~.' Inl~natinml
City Mana~m As~:inti~, 195S): Robin ~ ~u~ hud Deft S.
Wfi~hL 'May~'-Mana~t Re, intinmhil~ in Lat~ Coun~iI-Mana~t Citi~
Reinterpretation." P~b/i¢ ,4dminLm, mi~ Re~'ew 31 (Janua~j-Febflmry
1971), pp. 28-35.
· Gindy~ M. ~m~ aM J~n M, ~ ~l~d~ City M~'
~le ~ ~ (Gai~lle:
~ty ~ ~, I~1).
~ R~ J. Huntl~ a~ R~ J. M~ld,
~t~l ~ Mamg~
M~I Y~ ~ I~?~ (W~i~ D.C.: Im~ City M~
~t ~ 19~5), ~. 14~$9.
s ~M O. ~ ~ City
~* ~1 S. W~ghC ~ Ci~ M~ ~ a ~t ~,"
in ~n T. ~h~ ~., C~l~
~bl~t~ 1~9), ~. ~.
Nmh~t ~ty Ma~, 1~19~4: ~finuity
d~ ~ S~y.8 (4) (Fe~ I~, ~ ~.
~ ~M B. L~ =R~ ~ ~ U~. City M~ ~t
a~ T~tinl ~ a Mult~i~ T~," I~ ~ of~
lic Ad~st~ 4 (2) (1982~
C~l/City M~ ~i~
~Ja~ H. S~ '~y ~ ~lit~ ~~nI ~ R~
t~ip ~ ~ ~ ~ in ~M~
City M~ ~ P~it~' ~n ~y~ of M~ Te~ ~ T~
13 (Win~ 1~2), U~ity ~ ~ ~1 ~ ~ F~
f~: A ~tudi~ Study ~
t~ti~ ~ ~ (2) (~h/A~ 1976k ~. 17~1: ~ ~ T.
H~, ~ in ~ty Ms~t ~ 19~19~ A ~ U~
"A ~f~ U~ S~" ~bllc
~ 1~2 (Wub~ D.C.: la~ City
19~k ~. 12~.
(2) (Mamh/A~ 1983~ ~ 127-~.
~s R~ R M~n ~ ~ H. ~, "M~ M~
~1 St~" in ~e M~ Y~ 1~4 (W~ D.C.:
t~ Ci~ Mm~ ~ 19M~
M~n ~ ~, "~~ ~ T~ ~ M~
~A~t~" ~ oldie ~tm~ 4 (I) (F~
~J. W~hM aM M. FuHi~
M~ ~ ~ R~nt ~:
~. I~1~.
MINUTES OF THE
MOUND ADVISORY PARK COMMISSION MEETING
March 12, 1987
Present were: Chair Nancy Clough; Connissi0ners Shirley Andersen, Cathy Bailey,
Marilyn Byrnes, Delores Maas, Linda Panetta and Lowell Swenson; Council Repre-
sentative Phyllis Jessen and Secretary Marge Stutsman. Commissioner Cheryl
Burns was absent; Co~-,issioner Andy Gearhart was absent and excused. City
Manager Ed Shukle %nd Park Director Jim Fackler were absent.
Also present were the following interested persons: James Roseen, Nancy Nelson,
Jan and Michael Kraemer and Jim Glascoe.
The minutes of the Park Con~ission meeting of February 12, 1987 were presented
for consideration. Maas moved and Byrnes seconded a motion to approve the min-
utes as presented. The vote was unanimously in favor.
Maintenance Permit Request for Security Liqht and Steps to Commons Dock Area
Jim Roseen of 1555 Bluebird Lane requested a security light be allowed installed
on the Con~ons. He stated it is very dark there near the water line. It is
proposed to be underground, have a dusk to dawn sensor with an outlet in a
locked box and would be 20 amp service. He felt his neighbors might alsobene-
fit from the light.
After some discussion by the Park Co~Lission, Bailey moved and Panetta
seconded a motion to recon~nend approval of the light conditioned on the proper
approval of the Building Department, that it have a locked outlet box and
that 'the light doesn't shine into anyone's home. The vote was unanimously-in
favor.
Roseen explained his stair proposal is to have--~or 9 steps at ground level.
Proposal is that timbers will be set into the landscaping and follow the con-
tour of the ground and will be done by a professional c~L~any. Bailey thought
there should be a railing on one side because of any liability for the City.
Bailey moved and Panetta seconded a motion to rec~end approval of the stairs
conditioned on the Building Department approval of the plans for the stairs.
The vote was unanimously in favor.
These items will go to the City Council on the March 24th agenda.
Request for Dock Space on land abuttinq 5500 Breezy Road
Nancy Nelson, present owner of 5500 Breezy Road, explained when they moved into
the home, there was a dock on this vacant land which apparently had been used
by the previous owner. As they do not boat or use the lake, they never used the
dock. All of the docks were taken out when the channel was dredged some years
ago. All the people along the channel had boats and put their docks back, but
they never bothered to put the dock back and now they are selling their home to
Jan and Mike Kraemer. The Kraemers are interested in having a dock there. The
neighbors on the North own land on the channel. ThE' Park Director's co~Taents
were read including the City Engineer's reco~=~endation suggesting further inves-
tigation. It was suggested that Jim or Dell check to see if there had been a
dock permit for this site. The Con~nission discussed it was not park, but possi-
bly could have dock spaces. They discussed width of channel, dock ordinance
Park Co~nission Minutes
March 12, 1987 - Page 2
and costs of dock permits. Bailey did not think this piece of property was on
the dock location map. The Co~a~,~ssion thought a conditional permit could be
granted conditioned on having request come up at November meeting to be put on
the Dock Location Map. Mrs. NelsOn stated there is no public access to the
channel or these lots; it' would have to be across private property. Clough
stated the Conmnission needed to have the Dock Inspector or Park Director here
to help in making the final decision.
Bailey moved and Maas seconded a motion to reco~;,end granting a conditional
use permit for a dock site for this year with final approve. 1 of this as a dock
site to be conditioned on the Dock I~spector's investigation and rec~.ndation.
The vote was all in favor. The .C~a,dssion asked to have Jim and/or Dell get
in touch with applicant and work out. The day time phone numbers of Mr. Krae-
met and Mrs. Nelson were recorded.
This will be on the Council agenda of March 24th.
AGreement with Westonka Conmmnity Services to provide Lifequard Services at
City Beaches in 1987
Jim Glascoe explained that, in preparation for the sLm~er swimming season, Jim
Fackler had asked him to put together a proposed budget for 1987 and draft an
updated agreement which includes information on lifeguard services, service
schedules, hours, training programs, supervision, salary schedule and a sum-
mary of other items. They instituted a program on the beaches last year where
they had two way radio contact with the lifeguards. "It worked fantastically.
The proposed purchase of radios by the City was cut from the budget; but the
School has purchased some and has given permission for their use during the
s~u.er so they canhave radio contact with al~ the beaches. Last year there
were no real emergencies; but radios are invalu~bl6 even with daily cho~s; the
radios were well cared for.
The Cormnission asked various questions and had co~,~,ents. It was noted that
the Westonka lifeguard salaries are on the lower edge of the pay scale and they
are losing them to the Lafayette Club and other C~u~,unities, etc. They do
encourage them to take special training which will give them a higher classifi-
cation and pay scale. The City budgeted $15,890. Glascoe stated the agreement
figure can be adjusted so it is within the City's budgeted figure.
Byrnes moved and Panetta seconded a motion to recon~nend approval, of the
agreement within the budget. The vote was unanimously in favor.
Glascoewanted to confimthat C~,a~,unityServices will again be scheduling the
use of parks for softball games this year. The softball grouphave requested
being on the April Park Co~,~,ission agenda to discuss use of an additional field;
they will bring information on hours, schedules, etc. Bailey questioned whether
there shouldn't be some charge. Glascoe stated the teams donate labor for
putting up snow fence and various other things.
Clarification of Code, Section~37.05 Subd. 7
The Con~nission discussed definition of abutting owner briefly and thought they
needed entire ordihance and that it would be helpful to have Dock Inspector
present.
Park Conmission Minutes
March 12, 1987 - Page 3
Bailey moved and Clough seconded a motion to table until the next meeting.
The vote %fas unanimously in favor.
Park Dedication Fees
The Council Repres_enta~ive Phyllis Jessen explained that the proposed Planned
Development Area at 1838 Commerce will have 6 new units and will be charged$300
for each unit for Park Dedication which will be payable when building permits
are taken out for those structures. Also there are two proposed plats off of
Bartlett Boulevard which will be divided into more building units. The Parks
should get fees of about $3300. Also the City Code, Section 330:30 Subd. 4
provides that copies of preliminary pla-ts be refered to the Parks and-RecreatiOn
Department for review.
The Ccm~nission questioned why these funds do not go directly into a Park fund?
Jessen moved and Swenson seconded a motion to recon~end to the City Council
that as Park Dedication fees come into the City, the Park Con~nission would
like to see the funds come to the parks and be put in a separate fund. The
vote w~s unanimously in favor.
Donated Funds and City Riqht-of-way
Chair Clough asked C~uissioners Bailey and Maas to report on the status of
the use of the Lion's donation. Bailey reported she had sent a letter and
thanked the Lions very graciously telling them how much we appreciate their
gift and that we were trying to find a place to have something people would
use and be noticed. She also called John Eckles and they'd get~ back to them
after the meeting and that they'd like some help and input. She and Dee are
supposed to go to their meeting, i~ _ ~-
The C~,~ission discussed the drawing of the right-of-way on Lynwood near Co~uerce
and thought a couple of nice benches could be put there without any problem.
Andersen though, t the Bank planned on installing benches also and perhaps to-
gether a better price could be gotten. They liked benches with backs shown
in booklet. They would like no advertising; just a neat plaque.
The downtown development was discussed including theLostLakeprojectmeeting
and the limited parking at the new Con~erce Place. The Park Director's sugges-
tions for possible use of funds were given. The Cou~ssion ccm~nented that
lights on the building would be less hazardous and light up the area, too.
News release - The Con~ission discussed revising it somewhat, adding a picture
of City workers spreading rock, etc..and let public know the additional on the
dock fees helped a little toward the riprapping. They also would like an
informational mailing once a year so people will know and understand what the
City Commissions/etc. do and so forth. It %fas thought gift catalog should be
promoted more.
Report - Council Representative Jessen reported the Council denied Gordon Wolf's
dock request for 1987; she did report on the park dedication fees; the Council
will be asking for input about Lost Lake site. The City Manager asked that
dock fees be discussed at the April Park C~,~uission meeting.
Adjournment - Lowell moved and Maas seconded a motion to adjourn the meeting at
9:45 p.m. All in favor, so meeting w~s adjourned.
CITY OF MOUND
MOUND, MINNESOTA
A G E N D A
MOUND CITY COUNCIL
REGULAR MEETING
7:30 P.M., TUESDAY, MARCH 2~, 1987
COUNCIL CHAMBERS
Pledge of Allegiance
Approve the Minutes of the March 10, 1987 Regular
Meeting.
PUBLIC HEARING: Delinquent Utility Bills
CONTINUATION OF CASE ~87-606~ 607 & 608:
Issuance of a Conditional Use Permit Establishing
a Planned Development Area and Approval of a
Plat and Variance for Land Located at 1838 Commerce
Boulevard· PID #13-117-24 33 0006 (Sherwood Drive
Area) for David Morse·
Final Approval of Registered Land Survey for
Subdivision of Land Located at 4841 Bartlett
Boulevard, PID #13-117 24 44 0003, for Steve Coddon.
CASE NO. 87-618: Lot Size and Setback
Variance for Lot 14, Block 14, Devon;
PID #25-117-24 11 0043 for Kevin and Jayne Hetchler,
4913 Island View Drive·
CASE NO 87-619: Lot Size Variance for Lot 7,
except the North 14 feet and Lot 8, Block 9,
Dreamwood; PID #13-117-24 21 0029, for Rob Maiers,
1729 Bluebird Lane.
CASE NO. 87-620: Lot Size Variance, Setback
and Conditional Use Permit for Grocery Store
(Grimm's Store) at 3069 Brighton Boulevard;
for Devlin Gleason.
CASE NO. 86-558: Approval of Site Plan and
· Variance for Mound VFW, 2544 Commerce Boulevard;
Lots 26-30, 32 and Part of 33, Auditors
Subdivision #167.
10.
11.
Conveyance of City of Mound Property to JRW
Properties (Lynwood Boulevard area - The City
Engineer will have a handout Tuesday evening).
Comments and Suggestions from Citizens Present.
Pg. 700-710
Pg. 711-712
Pg. 713-717
Pg. 71 8-726
Pg. 727-735
Pg. 736-744
Pg. 745-753
Pg. 754-763
Pg. 764-766
Page 6 97
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Feasibility Report - Proposed Watermain Extension,
Vacated Laurel Street.
Maintenance Permit Request for Security Light and
Stairs to Commons Dock Area for Jim Roseen,
1555 Bluebird Lane.
Approval of Commercial Dock Applications for - A1 and Alma's, 5200 Piper Road
- Minneton~a Boat Rental, 4850 Edgewater Drive
Department Head Annual Reports:
Joel Krumm, Liquor Store Manager
John Norman, Finance Director
Len Harrell, Police Chief
Resolution to Transfer $9,350 from the Fire
Equipment Debt Service, 1981 Fund to the Area Fire
Service Fund to Close Out that Fund.
Resolution to Transfer $2,827 from the Capital
Outlay Fund to the Area Fire Service Fund to close
out that Fund.
Resolution Authorizing Entry into a Joint Powers
Agreement in the Form of a Declaration of Trust
Establishing an Entity known as "Minnesota
Municipal Money Market Fund" and Authorizing
Participation in Certain Investment Programs in
Connection Therewith.
Request to Use Launching Facilities at Mound Bay
Park for Minnetonka Bass Club.
Set Public Hearing to Consider Amending the Zoning
Map to Change the Zoning of a Portion of the
Property along Northern Road from B-2, General
Business to R-2, Single Family Residential.
License Renewal - Tree Removal
- Hawker - Food Vendor
Payment of Bills
Insert
.. Pg. 767-770
Pg. 771-772
Pg. 773-821
Pg. 822
Pg. 823
Pg. 824-826
Pg. 827
Pg. 82 8
Pg. 829
Pg. 830-842
23.
INFORMATION/MISCELLANEOUS:
A. February 1987 Financial Report as Prepared
by John Norman, Finance Director.
B. Planning Commission Minutes of March 9, 1987.
Pg. 843-845
Pg. 846-850
Page 698
Ce
Memo dated March 16, 1987 from Jim Miller,
President, League of Minnesota Cities on
"State of the Cities, 1987" and a copy of the
report.
Pg. 851-872
Copy of the February 1987 issue of Public
~i~ magazine published by the
International City Management Association,
(ICMA). Main Topic is the "Council-Manager Plan",
the form of government the City of Mound has.
Pg. 873-888
REMINDER: State of the Region Meeting
sponsored by Metro Council, March 25, 1987,
Minneapolis - St. Paul Hilton, 1:30 - 8:30 PM.
Let me know if you want to attend and I wixl pre-
register you.
REMINDER: Public Input Meeting on Lost Lake
at the Planning Commission Meeting, Monday, March
23, 1987, 7:30 PM, City Hall.
Patrolman Kyle Larson has resigned his position with
the Mound Police Department effective March 31, 1987·
He nas accepted a police officer position in Maple
Grove. Kyle has served the City well the past 2 years
and we extend our appreciation for his efforts and
congratulate him on his new appointment·
The Cable TV Advisory Committee will be undertaking
a community survey of subscribers who presently
have Cable TV service. The purpose of the survey is
to collect data on such items as responsiveness of
Dowden Cablesystems to Cable TV needs, reception
problems, billing process, programming, etc. The
City Council approved the survey concept last fall.
The committee has developed this survey over the past
few months to send out on or about April 1, with
return to be by May 1. We will share the data with
you once it nas been tabulated.
Park Commission minutes of March 12, 1987
meeting.
School Board Minutes of March 9, 1987.
Pg. 889-891
Pg. 892-893
REMINDER: CITY COUNCIL WORK SESSION,
Saturday, March 28, 1987 at 8:30 AM, City Hall.
Page 699