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2002-11-25 AGENDA MOUND CITY COUNCIL BUDGET WORKSHOP November 25, 2002 6:30 P.M. Call Meeting to Order & Opening Comments - Mayor Pat Meisel Individual Budgets, including Capital Purchases/Programs, continued: B. C. D. E. F. G. H. I. J. K. L. M. N. O. P. Q. R. Council - Gino Businaro Promotions - Gino Businaro Cable TV - Gino Businaro City Manager/City Clerk - Kandis Hanson Elections - Bonnie Ritter Assessing - Gino Businaro Finance - Gino Businaro Computer - Gino Businaro Legal- Gino Businaro Police - John McKinley Emergency Preparedness - John McKinley Planning and Inspection - Sarah Smith Streets - Greg Skinner City Hall Buildings and Services - Jim Fackler Parks - Jim Fackler Recreation/Community Services - Jim Fackler Contingency - Gino Businaro General Fund Transfer- Gino Businaro So T. U. V. W. X. Y. Z. Fire - Greg Pederson Recycling - Gino Businaro Liquor- Gino Businaro/Kandis Hanson Water- Greg Skinner Sewer - Greg Skinner Cemetery - Bonnie Ritter/Jim Fackler Storm Water- Greg Skinner/Gino BuSinaro Docks - Jim Fackler Discussion of General Fund Revenues Discussion of Summary of Revenues and Expenditures Final Discussion A. Levy B. Fund Balance Closing Comments - Mayor Pat Meisel Adjourn GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES REVENUE GENERAL PROPERTY TAXES INTERGOVERNMENTAL REVENUE LICENSES NON-BUSINESS LICENSES & PERMITS GENERAL GOVT. CHARGES OTHER REVENUE INTERFUND TRANSFERS/BONDS TOTAL REVENUE EXPENDITURES CITY COUNCIL PROMOTIONS CABLE T.V. CITY MANAGER/CLERK ELECTIONS & REGISTRATION ASSESSl NG FINANCE COMPUTER LEGAL POLICE EMERGENCY PREPAREDNESS PLANNING & INSPECTION STREET CITY RETAINING WALLS CITY HALL BLDG & SRVS PARKS RECREATI ON CONTINGENCIES TRANSFERS TOTAL EXPENDITURES INCREASE (DECREASE) FUND BALANCE, JANUARY 1 ADJUSTMENT TO AUDIT FUND BALANCE, DECEMBER 31 FUND BALANCE AS A PERCENTAGE OF EXPENDITURES: 2000 2001 2002 ACTUAL ACTUAL APPROVED 2003 REQUESTED 2003 1,399,902 1,480,196 2,253,520 2,297,070 2,297,070 1.93% 973,702 963,197 461,130 503,370 503,370 9.16% 3,515 7,425 6,300 6,930 6,930 10.00% 172,768 283,962 188,450 263,250 263,250 142,708 152,926 137,550 180,340 180,340 255,264 344,469 255,400 242,650 242,650 59,650 490.432 141,000 .14,000 14,000 3,007.509 3.722.607 3.443.350 3,507,610 3,507,610 98,495 4,000 30,198 206,824 10,418 71,391 180,731 13,360 121,546 1,018,485 9,355 249,839 559,904 0 68,304 205,647 39,570 256,972 166,120 80,944 4,000 60,059 202,360 179 78.159 188,326 77,830 117,985 1,0721927 9,347 289,229 545,041 0 129,807 224,384 42,260 66.649 206~740 3.396'226 326,381 878,058 (16.332) 1,188,107 34.98% 79,280 0 48,000 235,100 11,030 79,700 201,260 28,250 122,000 1,164,600 6,780 266,030 576,610 25,470 89,110 322,240 0 60,860 207,840 3,524,160 (8o,81o) 717,380 636,570 18.06% 3.311.159 (303,650) 1,191,456 (9,748) 878.058 77,920 7,500 50,000 266,850 1,080 79,630 215,550 28,640 135,550 1,392,200 32,130 296,510 1,047,950 0 742,150 594,390 0 44,290 244,390 5.256.730 (1,749,120) 1,107,300 f641,820) -12.21% 26.52% 75,990 3,750 50,000 260,150 1,080 79,630 215,100 28,640 135,550 1,260,850 7,130 270,010 671,450 0 172,650 361,130 0 44,290 203,35Q (333,140) 1,107,300 774,160 20.16% 39.69% 31.11% ~4.99% -90.07% 1.87% -4.15% ERR 4.17% 10.66% -90.21% -0.09% 6.88% 1.38% 11.11% 8.26% 5.16% 1.50% 16.45% -100.00% 93.75% 12.07% ERR -27.23% -2.16% 8.98% 312.25% 54.35% 21.61% :NOTE: UNDESIGNATED ONLY IS PART OF FUND BALANCE. DEPARTMENT 2003 PROPOSED CAPITAL OUTLAY -ALL FUNDS FUND ITEM ~ PROPOSED AMOUNT City Manager/ City Clerk Finance/Computer Police Emerg. Prepare Planning/Inspection Streets General General General General General General Fireproof Safe 6,000 0 Chair 900 450 I SUV Patrol Vehicle 1 Squad Car 1 Unmarked Vehicle 1 Radar 2 Light Bar & Siren 2 Roll Cages I In-Car Camera 5 Fiberglas Squad Seats Computer Station Upgrade All Terrain Vehicle Photo Imaging Equipment Replace Siren #1 Computer/Printer Computerized Permitting System Laptop Computer Wood Chipper Bucket TrUCk Sweeper Posts & Street Signs & No Parking Signs Sign Maker Plow Truck Roller 2 Dump Box 32,500 28 500 25 000 5 000 5.600 1,000 10 60O 4 000 2,500 7 DO0 25,000 25,000 1,500 25,000 1,500 35,000 60,000 120,000 20,000 15,O0O 95,000 40,000 20,000 0 28,000 0 2,200 0 0 5,300 0 0 0 1,500 0 0 0 0 0 0 15,000 0 0 20,000 2003 PROPOSED CAPITAL OUTLAY. ALL FUNDS City Hall Bldg $ Srvs Parks General Scanning/Imaging System Entrance Sign Skylite Blinds City Hall Carpet City Hall Paint City Hall Air Intake City Hall Exterior City Hall Space City Hall ADA General Dept. Request Brush Cutter Push Mower 21" Skidsteer Loader Utility Trailer 5000 Lb One Ton 4X4 Truck & Plow 72" Mower/Cab/Blower Depot Dock - Minnehaha POSAC Request Highland Pk Equipment 10 Picnic Tables 10 Park Benches 2 Shelter Benches BelmOnt Play Structure Skate Park 10 Tree Planting 4 Basketball Court Stripping Cresent Park Improvements Trailway Fund Park Land Acquisition TOTAL GENERALFUND t5,000 4,500 2,500 165,000 20,000 3,300 55,000 33,000 55,000 82O 9OO 31,000 4,500 35,000 30,000 10,000 38 000 5 500 3 000 3 000 35 000 3 000 2 500 2,000 1,500 2,000 10.000 1.182,620 6,000 0 2,500 43,700 20,000 3,300 0 0 0 0 9O0 0 0 0 0 0 0 0 0 0 0 3,000 0 0 0 0 O 151,850 2003 PROPOSED CAPITAL OUTLAY ALL FUNDS Fire Area Fire Service Digital Video Camera Tool Box Powered Treadmill Delta Hose-Pressure Tester MSA Orion-Four Gas Detector Power Point Projector Inferred Camera TOTAL AREA FIRE SERVICE FUND 6O0 700 600 2,400 1,900 4,000 6.500 16,700 600 700 600 2,400 1,900 4,000 Water Water Fund TOTAL WATER FUND 5 Hydrant Replacement 1,100 Radio Read MXU ComPuter 2 Pipe Locator 25,000 90,000 1,000 2,000 118.000 25,000 90,000 1,000 2,000 ! 18,000 Storm Water Storm Water Survey Transit 3,000 3,000 Sewer Sewer Fund TOTAL SEWER FUND Manhole ReHabs Lift Station Panel Upgrade COmputer Lift Station Gen Plug Upgrade 50,000 40,000 1,000 20,000 111,000 50,000 40,000 1,000 20.000 111,000 Docks Dock Fund TOTAL DOCK FUND Computer Dock Deck Replacement 1,000 2,000 3,000 1,000 2,000 3,000 CAPITAL OUTLAY SUMMARY GENERAL FUND AREA FIRE SERVICE FUND WATER FUND STORM WATER FUND SEWER FUND DOCK FUND TOTAL CAPITAL OUTLAY 1,182,620 16,700 118,000 3,000 111,000 3,000 1,434,320 15'1,850 10,200 118,000 3,000 111,000 .3,000 397,050 CODE 102 103 121 2O0 202 210 3O0 322 350 351 151 361 430 434 331 433 440 COUNCIL 2000 2001 ACTUAL ACTUAL SALARIES, OVERTIME REG 895 1,131 SALARIES, COUNCIL 16,500 16,500 FICNPERA 1,263 1,691 OFFICE SUPPLIES 169 176 COPY MACHINE & FEES 6,061 4,719 OPERATING SUPPLIES 899 561 PROFESSIONAL SERVICES 14,000 6,562 POSTAGE 3,164 2,144 PRINTING 5,858 278 LEGAL PUBLICATION 468 570 WORKER'S COMP. INS. 150 240 GEN. LIABILITY INS. 6,262 6,718 MISCELLANEOUS 3,147 1,879 CONFERENCES & SCHOOLS 5,824 7,917 MEETING EXPENSE 996 1,607 DUES & SUBSCRIPTIONS 26,908 27,689 OTHER CONTRACTUAL SERVICE~ 5.931 562 101-4!110 2002 2003 2003 APPROVED j~ ~ 0 0 16,500 16,500 16,500 1,260 1,690 1,260 250 250 250 6,000 6,000 6,000 1,300 1,000 1,000 6,000 6,000 6,000 3,000 2,500 2,500 4,800 5,000 5,000 1,000 600 600 330 360 360 6,840 7,520 7,520 3,000 2,000 2,000 2,500 2,500 1,000 1,000 1,000 1,000 24,500 25,000 25,000 1,000 Q ~ TOTAL 98.495 80,944 79.280 77,920 75,990 CODE PROMOTIONS 2OO0 ACTUAL 2001 ACTUAL 2002 APPROVED 101-41115 2002 2002 REQUESTED PROPOSED 430 430 SENIOR CENTER MOUND CITY DAYS 0 0 0 7,soo 3,750 ¢,000 4,000 9 9 Q TOTAL 4,000 4,000 0 ~ .3.,750 101 121 131 2OO 202 210 212 3OO 3O5 322 321 151 400 4O4 43O 438 435 5O0 CITY MANAGER/CITY CLERK 2000 2001 2002 ACTUAL ACTUAL APPROVED SALARIES, REG. 140,257 154,573 174,560 FICA/PERA 17,262 17,651 22,370 HOSP./DENTAL 13,349 11,451 16,970 LIFE INS./DISABILITY 350 263 420 POST RETIREMENT 0 0 0 OFFICE SUPPLIES 2,299 2,287 1,700 COPY MACHINE & FEES. 1,471 3,108 2,200 OPERATING SUPPLIES 491 68 2,500 MOTOR FUELS 2,921 40 250 PROFESSIONAL SERVICES 14,203 15 1,000 MEDICAL SERVICES 0 100 150 POSTAGE 430 324 300 TELEPHONE/CELL 977 1,142 1,400 USE OF PERSONAL AUTO 41 135 200 WORKER'S COMP. INS. 241 194 260 GEN. LIABILITY INS. 2,203 1,849 2,120 REPAIR & MAINTENANCE CONTR/ 988 99 1,000 AUTO EQUIP. REPAIR 28 76 500 MISCELLANEOUS 661 259 500 CONFERENCES & SCHOOLS 6,011 2,871 4,200 MEETING EXPENSE 119 690 300 DUES & SUBSCRIPTIONS 1,431 1,725 2,000 LICENSES & TAXES 224 206 100 BOOKS & PAMPHLETS 867 (237) 100 CAPITAL OUTLAY 0 3,471 0 101-41310 2003 2003 REQUESTED PROPOSED 191,260 191,260 24,?50 24,750 19,720 19,720 940 94O 1,910 1,910 1,700 1,700 3,500 3,500 500 500 1,000 1,000 50 50 100 100 500 500 1,400 1,400 200 200 290 290 2,330 2,330 1,000 300 500 50O 500 500 6,000 6,000 500 500 2,000 2,000 100 100 100 100 6,oo0 ~ TOTAL 206.824 202.360 235.100 266.850 260,150 CODE 361 400 4O4 4O9 418 43O 434 431 433 438 435 2O5 440 436 445 460 500 POLICE GEN. LIABILITY INS. REPAIR & MAIN. CONT. AUTO. EQUIP. REPAIR OTHER EQUIP. REPAIR CENTRAL EQUIP. REPAIR MISCELLANEOUS CONFERENCES & SCHOOLS M EETI NG EXPENSE DUES & SUBSCRIPTIONS LICENSES& TAXES BOOKS & PAMPHLETS COMPUTER SOFTWARE OTHER CONTRACTUAL SERV. TOWING CHARGES DOG DISPOSAL JANITORIAL SERVICES CAPITAL OUTLAY TOTAL 10142110 2000 2001 2002 2003 2003 ACTUAL ACTUAL APPROVED REQUESTF:D PROPOSED 14,059 12,928 14,840 16,320 16,320 3,330 2,386 6,000 9,900 9,900 9,247 (4,881) 10,000 16,000 16,000 175 875 500 500 500 7,456 6,853 35,700 18,000 18,000 1,095 2,697 1,900 1,900 1,900 5,381 9,973 4,000 9,500 9,500 875 1,429 1,550 1,600 1,600 1,905 2,299 1,750 1,750 1,750 0 90 650 650 650 802 636 700 700 700 454 880 500 500 500 12,743 9,783 12,200 12,200 12,200 0 304 600 750 750 4,045 4,466 5,100 5,100 5,100 0 0 0 11,830 1,680 ..54,523 79,430 8,000 146,700 .3.5,500 1,018.485 1.072.927 1,164,600 1 392 200 1,260,850 CODE 101 102 103 121 131 134 136 2OO 202 210 212 218 230 22O 221 223 224 226 300 305 322 321 351 151 361 STREET SALARIES, REG. OVERTIME, REG. SALARIES, TEMP. PERA/FICA HOSP./DENTAL LIFE INS./DISABI LITY POST RETIREMENT OFFICE SUPPLIES COPY MACHINE & FEES OPERATING SUPPLIES MOTOR FUELS CLOTHING & UNIFORMS SHOP MATERIALS REPAIR & MAIN. SUPPLIES EQUIP. PARTS & TIRES BUILDING REPAIR STREET MAINT. MATERIALS SIGNS & STRIPING SUPP. PROFESSIONAL SERVICES MEDICAL SERVICES POSTAGE TELEPHONE LEGAL PUBLICATIONS WORKER'S COMP. INS. GEN. LIABILITY INS. 101-43100 2000 2001 2002 2003 2003 ACTUAL ACTUAL APPROVED REQUESTED PROPOSED 177,448 182,072 187,520 225,370 225,370 18,394 26,072 16,000 18,O00 18,000 1,527 3,059 2,950 0 0 24,561 26,230 27,050 36,690 36,690 35,353 41,133 40,350 63,690 63,690 591 597 620 1,240 1,240 0 0 0 540 540 405 356 400 500 500 79 197 200 200 200 697 586 2,500 2,500 2,500 14,549 14,851 15,000 17,000 17,000 1,823 2,614 3,000 4,000 4,000 5,241 5,551 5,000 5,000 5,000 2,147 993 2,000 2,000 2,000 11,774 17,529 20,000 20,000 20,000 315 1,247 1,000 2,000 2,000 39,545 37,780 50,000 50,000 50,000 3,818 2,077 5,000 15,000 8,500 23,104 16,927 10,000 10,000 10,000 529 102 600 600 600 667 49 100 150 150 3,164 7,793 5,000 6,000 6,000 118 382 200 200 200 2,790 2,328 3,180 3,500 3,500 15,415 16,927 16,430 18,070 18,070 CODE 381 383 384 4O4 418 430 434 438 440 455 500 600 611 620 STREET ELECTRIC (ST. LIGHTS) GAS SERVICE GARBAGE AUTO. EQUIP. REPAIR RADIO CONTRACTS MISCELLANEOUS CONFERENCES & SCHOOLS LICENSES & TAXES OTHER CONTRACTUAL SERV. PERMITS CAPITAL OUTLAY WALLS/WESTEDGE BLVD BONDS WESTEDGE BLVD BOND INTERES PAYING AGENT FEES TOTAL 2000 ACTUAL 2001 ACTUAL 2002 APPROVED 101..43100 2003 2003 REQUESTED PROPOSED 68,075 68,919 65,000 65,000 65,000 2,286 3,807 3,500 3,,500 3,500 1,540 537 600 600 600 20,707 14,062 20,000 20,000 20,000 2,932 0 4,000 4,000 4,000 1,291 2,700 0 0 0 291 180 1,500 1,500 1,500 134 0 400 0 0 44,713 36,139 46,000 46,000 46,000 0 0 100 100 100 33,881 11,245 10,000 405,000 35,000 0 0 0 0 0 0 0 10,910 0 0 o o 500 0 o 559,904 545,041 576,610 1,047,950 671,450 CODE 210 22O 3OO 322 321 361 381 383 384 4O0 401 440 460 50O 520 600 CITY HALL BLDG & SRV$ OPERATING SUPPLIES REPAIR & MAIN. SUPPLIES PROFESSIONAL SERVICES PO STAG E TELEPHONE GEN. LIABILITY INS. ELECTRICITY GAS SERVICE GARBAGE REPAIR & MAIN. CONT. BUILDING REPAIR OTHER CONTRACTUAL SERV. JANITORIAL SERVICE CAPITAL OUTLAY BUILDING IMPROVEMENTS COPY/MAILING MACHINE LOAN TOTAL 101-41910 2000 2001 2002 2003 2003 ACTUAL ACTUAL APPROVED REQUESTED PROPOSED 1,912 1,700 2,000 2,000 2,000 218 2,701 1,590 2,000 2,000 960 1,561 800 2,,500 2,500 860 750 500 BOO 800 7,621 15,072 11,000 12,O00 12,000 881 959 1,100 1,210 1,210 12,788 14,784 13,500 14,O00 14,000 6,695 8,927 6,890 7,O00 7,000 1,306 1,357 1,250 1,300 1,300 11,352 9,320 10,500 10,000 10,000 5,430 11,169 10,000 11,000 11,000 3,531 4,292 6,500 6,900 6,900 14,750 17,418 16,640 19,600 19,600 0 35,911 0 330,000 75,500 0 466 0 315,000 0 0 3.420 6,840 6.840 6,840 68,304 129,807 89,110. 742,150 172,650 CODE 430 600 611 CONTINGENCY OTHER MISCELLANEOUS JUDGMENT BONDS INTEREST ON BONDS 101-49999 2.000 2001 2002 2003 2003 ACTUAL ACTUAL APPROVED REQUESTED PROPOSED 256,973 66,429 48,230 44,290 44,290 0 220 0 0 0 0 0 12,630 0 0_ TOTAL 256.973 66,649 60,860 44,290 44,290 CODE 700 GEN. FUND TRANS, TRANSFERS TRANS. TO AREA FIRE SERVICE FUND TOTAL 101-49300 2000 2001 2002 2003 2003 ACTUAL ACTUAL APPROVED REQUESTED PROPOSED 166,120 206,740 207,840 244 390 203,350 166,120 206,740 207,840 244 390 203.350 CiTY MANAGER/CITY CLERK Conferences & Training: Citv Manacler International Conference Registration & Hotel Travel Mid-Winter Conference Registration Hotel/Transportation MCMA Conference - Mn Registration Hotel/Transportation League of Mn Cities Registration Hotel/Transportation AMM LuncheOns (6@16 ea) Local classes/seminars General transportation city Clerk MCFOA Conference Registration Lodging/Transportation Local classes/seminars Bonnie & Jodi Region IV Meetings (6/yr) Bonnie TOTAL CONFERENCES & TRAINING: Dues & Subscriptions City Manager MCMA Mn City/County Managers ICMA City Clerk IIMC MCFOA Municipals TOTAL DUES & SUBSCRIPTIONS: 650.00 300.00 150.00 250.00 200.00 250.00 315.00 350.00 96.00 160.00 2OO.0O 220.00 260.00 150.00 120.00 50.00 100.00 650,00 95.00 35.00 40.00 2921.00 750.00 3,671.00 800.00 170.00 970.00 To~ From: Re: Date: Kandis M. Hanson Gino Businaro Conferences/Training/Dues & Subscriptions Finance Department Nov. 12, 2002 The following items are included in the requested budget for the Year 200,~: Conference and Training: MN GFOA Conference in Alexandria - Registration MN GFOA Conference in Alexandria - Hotel (two nights) MN GFOA Conference in Alexandria - Gas League of Mn Cities - Workshops Municipals - Two clerical staff (Twice a Year) Misc. ( IRS, Revenue, PERA, Etc.) Total 220.00 150.00 20.00 100.00 160.00 100.00 750.00 Dues and Subscriptions: Mn GFOA - Membership GFOA - Membership AICPA - Membership GFOA - Review Misc. - Subscriptions Total 50.00 200.00 150.00 350.00 50.0O 800.00 Note: Required Continuing Education for CPA is 40 hours per year. BUDGET PROJECTIONS FOR REMAINDER OF 2002 MOUND POLICE DEPARTME Line item 01/01 balance 11/16-12/31 projections ending balance Object Alt Code 100 787,940.00 186,615.86 120,000.00 66,615.86 Object Alt Code 120 210,710.00 48,182.80 26,064.22 22,118.58 Object Alt Code 150 8,480.00 2,736.75 2,736.75 0.00 Object Alt Code 200 5,500.00 1,302:22 1,302.22 0.00 Object Alt Code 210 29,000.00 17,574.97 15,700.00 1,874.97 Object Alt Code 220 750.00 750.00 750.00 0.00 Object Alt Code 300 1,780.00 -4,607 11,000 (chief's process) -15,607 Object Att Code 320 15,200.00 3,072.00 3, 072.00 0.00 Object Alt Code 330 1,650.00 1,655.35 1,655.35 0.00 Object Alt Code 360 14,840.00 3,670.40 3.670.40 0.00 Object Alt Code 400 16,500.00 -584,30 1,500.00 -2,084.30 Object Alt Code 410 35,700.00 35,540.79 17,500.00 18,040.79 Object Alt Code 430 26,900.00 10,206.72 8,100.00 2,106.72 93,065.62 The reason there is a 39,000 difference in these figures as compared to the earlier estimates are the extra expenses that will be paid in the last pay period of December. This includes almost one full, extra, pay period and all the "other compensation" line items that 8o along with that. ($26,857,35 in wages plus benefits). The other line item that changed was Object Alt code 410 which dropped by $7,000. This was due to additional charges for the 800mhz radio system. Again, these are only estimates based on current balances, outstanding bills and projected expenses. Training EMT Basic 2 officers EMT refresher 4 officers Intoxilyzer Operator 2 officers Intoxilyzer refresher 5 officers PTAC mandated training 13 officers MCPA spring conference 1 officer Spring E.M. Conference I officer Fall AMEM Conference I officer PLEAA Training 2 staff Pursuit Driving Mandatory 3 officers Officer of the year school 1 officer SPI annual retraining conference 1 officer 390.00 200.00 400.00 200.00 1,820.00 8O0.0O 250.00 650.00 500.00 600.00 1,500.00 1,200.00 $,510.0O Additional training that has been attended in the past and which should bo continued: IACP conference POP conference Standard Field Sobriety Juv Officers Conference TRIAD Conference 1 officer 1,200.00 1 officer 1,200.00 3 officers 450.00 1 officer 500.00 1 officer 100.00 SPI AOC I officer 5,000.00*** Total of all training suggested for 2003 is 16,960. The additional money needed to cover all the suggested training may be recouped from the POST board. The POST board does match some of the funding for the school which are POST accredited. *** There are two separate scholarships available that would cover approximately $2,700.00 of the total cost of the SPI AOC course. Membership dues Association of Training Officers Minnesota Crime Prevention Assoc. Hennepin County Chief's of Police Metro Emergency Mgmt Assoc. MN Chief's of Police Assoc. Minnetonka Sportsmen's Club IACP US Police K-9 Ass. Assoc. of MN Emergency Mgrs MN Animal Control Assoc. Reserve Officer Training Assoc. International Conf. of Police Chaplains DARE Officer Membership MN Juve. Officer Association POST license (4 at 90.00 each) Subscriptions MN Chief's Educational Foundation COLES cross directory Police Executive Research Forum Total Budget request 2002 Budget request 2003 100.00 60.00 50.00 30.00 120.00 195.00 200.00 40.00 100.00 30.00 100.00 100.00 35.00 10.00 360.00 1530.00 260.00 308,00 125.00 693.00 2,223.0O 1,750.00. 1,750.00 Southern Police ~titute Retraining Conference The is the breakdOwn of e~enseS for one officer attending this retraining conference, which is scheduled for July 27, 2003 to Aug. 1, 2003. Flying Cost of conference Cost of hotel at conference 7 nights Ak-fare to Atlanta GA $200.00 $600.00 $228.00 $1,028.00 Leave on Sunday, return on Saturday (7 days) Driving Cost of conference Cost of hotel at conference 6 nights Cost of fuel to drive ~ $1.59 gal Hotel during travel Meals during travel Tolls (approximate) $200.00 $600.00 $204.93 $150.00 $77.00 $6.00 $1,237.93 (2,320 miles at 18 miles per gal) (2 breakfasm-4 lunches-2 dinners) Leave on Saturday, return on Sunday (9 days) 5341 Maywood Road Mound, MN 55364 (952) 472-3190 MEMORANDUM To: From Date: Re: Honorable Mayor and City Council Sarah Smith 11/20/2002 2003 Budget Information - Conferences / Schools / Memberships BACKGROUND At its November 7, 2002 workshop, the City Council requested additional information from City Departments with regard to expenses for conferences, memberships, and schools. For your review and information, the Planning and Building Department offers the following information: Community Development Director Membership Dues - American Planning Association Minnesota Chapter - American Planning Association Mn/APA Annual Conference Building Official Annual ICBO School 200.00 Fall/Spring ICBO Seminars 60.00 ICBO Membership Dues 85.00 State Registration 45.00 ICBO Local Chapter Membership 50.00 Tuition Reimbursement 1000.00 Administrative Assistant Membership Dues- Mn. Building Official Technical Assistant Assoc. 90.00 Annual WOrkshop - Mn Building Official Technical Assistant Assoc. 100.00 Spring / Fall Seminars - Municipals 70.00 $173.00 30.00 400.00 SUMMARY Dues and SUbscriptions Conferences and School 2003 Proposed Budget $ 500.00 $2000.00 2003 Itemized Costs $ 478.00 $1830.00 · Page 2 Gino this is the break down for conference and schools by departments. Street Department: 10 employees Skid-steer safety and operations: ten ~ $75.00 Sweeper operations and maintenance: four @ $50.00 Lift bucket safety and operations: five ~ $50.00 $750.00 $200.00 $250.00 TOTAL $1,200.00 Water Department: 6 with MPCA certificates ~ Annual Water Operators School: three ~ $175.00 Annual Rural Water seminar: three ~ $150.00 Nine week water training for new employee: 1 ~ 250.00 Annual MN Sectional Seminar: 1 ~ $400.00 Annual National Conference: 1 ~ $1,000.00 $525.00 $450.OO $250.00 $400.O0 $1,000.00 TOTAL $2,625.00 The top three classes are in the 7 county metro areas and are during the normal workweek with no additional expenses. The Sectional and Annual Conferences mounts cover all expenses. I prefer driving the city truck to flying. This has been the cheapest so far. The remaining $375.00 is for one-day classes that come up during the year. Sewer Department: 4 with MPCA certificates Annual Operator School: 4 ~ $175.00 Wastewater Treatment: 3 ~ $175.00 Pump and Control Panels: 3 ~ $100.00 Confined Space Entry Class: 10 ~ $50.00 Annual Sectional Conference: 1 ~ $500.00 $700.00 $525.00 $3O0.00 $500.00 $500.00 The top four classes are in the 7 county metro areas and are during the normal workweek with no additional expenses. The Sectional Conference is held within the 5 state area and I drive the city truck. The remaining $475.00 is for one-day classes that come up during the year. LASER FICHE DOCUMENT RETRIEVAL AND STORAGE SYSTEM The following figures are based on a Single user (for input) system. Additional users can be added in the future, resulting in additional license agreement fees. Data Base Server Software $ 1 Full License *Laser Fiche Plus (allows any PC user to retrieve data from the CD) Snap Shot (allows transfer of data from Windows, email, etc) Scanner (w/flatbed) Email option (allows user to email retrieved data to another PC) Scan Connect Set-up/Installation EQUIPMENT COST MAINTENANCE/YR AND UPGRADES 2,000 $ 600/yr. 500 100/yr. 3,795 1,590/yr. 100 20/yr. 2,000 80 20/yr. 169 5OO TOTAL $ 9,144 $ 2,330/yr. * The LaserFiche Plus ($3795) enables any PC user to search and retrieve information from the CD's. Without his funCtion, the only PC able to search and retrieve from the CD, is the user with the Data Base Server Software. This is a feature that can be added at a later date, but if omitted restricts search and retrieval to one computer. If omitted, total system for one user is ,$5,349 and maintenance/upgrades is $740/yr. The total requested for the 2003 budget is $6,089. (The LaserFiche Plus can be added in the future when budget dollars allow.) CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MN 55364-1687 PH: (952) 472-0600 F,~,X: (952) 472-0620 WEB: www. cityofmound.com TO: FROM: DATE: RE: MEMORANDUM Honorable Mayor and Cil/~c~'~/ Jim Fackler, Parks D~rec~ ~ November 21, 2002 2003 Budget Estimates For City Hall Repair Per your request, the estimated costs for City Hall carpet replacement and fresh air ventilation improvement are listed below, (These figures are for budget purposes only. The actual quotes should be slightly lower.): Removal and replacement of all carpet: $43,700.00 * Installation of an extension on air intake: $ 3,300.00 Total: $47,000.00 It is my understanding, from the current Proposed 2003 Capital Outlay Budget, that the funds would come from the General Fund, under City Hall Building, as follows: City HaH Carpet/Paint: $37,500.00 City Hall Space: $20,000.00 Total: $57,500.00 I also got an updated cost for painting the interior of City Hall: $20,000,00. * This repair is an extension of the current louvered vent on Level4 that would run outside the building to three feet above the roof line...This duct work would have a surface that could be painted to match the existing siding. This application, while the most feasible, is not the most aesthetic, The other option would be to extend the duct from inside the building. This would require window replacement, wall installation, roof rePair, interior heat/AC duct work as well as other miscellaneous remodeling. printed on recycled paper League of Minnesota Cities Cities ?romot~ng excellence LF_~GUE OF MINNESOTA CITIES INSURANCE TRUST Loss Control ~cervices A ~'~ainis~at~'~n : c/o Berldey Risk Administrators Compm~y, LLC ggg South 9'~ Sweet, Suite 1S00, Minneapolis, Minnesota 55402-3382 Phone: (612) 766-817g Fax: (61g) 766-3199 Web Site: ~vw.lmnc.org November 18, 2002 Ms. Kandis M. Hanson City Manager City of Mound 5341 Maywood Road Mound, MN 55364 Dear Kandis: A loss control survey was recently conducted concerning certain premises and operations for the city. This was in conjunction with the City's participation in the League of Minnesota Cities Insurance Trust (LMCIT) property, liability and workers' compensation program. The purpose of my visit was to assist the city in the reduction of potential loss through loss control and risk management activities and to introduce your new LMCIT loss control consultant, Lori Severson. Lori and I toured city hall with Geno Businaro. As a result of the loss control survey, I have developed the following recommendations. We have found that compliance with loss control recommendations can assist in minimizing the potential for loss. 1-11/02 2-11/02 Throughout the building, we noted that carpet was up heaving in many places. This presents a trip hazard to the city employees and any visitors to the city. A trip and fall could result in either a severe Worker's Compensation or General Liability hazard. A competent carpet installer should address the hazard as soon as possible. I noted the fresh air intake for the building is located facing the parking area of city hall. Some city employees mentioned that in the winter months, they can smell auto exhaust and diesel fumes from vehicles left running while their occupants are conducting business with the city. Carbon Monoxide can cause serious problems, as can diesel fumes. As a short term solution to the problem, I suggest the payment drop off box be moved away from in front of the fresh air intake and no parking signs be erected and enforced along the entire west (front) of city hall. The long-term solution is to move the fresh air intake for city hall to an area of the building that is not subjected to vehicular exhaust. AN EQUAL OPPORTUNITY/AlqqRMATIVE ACTION EMPLOYER City of Mound November 18, 2002 .Page 2 The long-term benefits and successes that can be enjoyed by a cooperative, self-insurance organization depend upon serious and careful consideration of loss control recommendations. In that context, we ask that you keep us informed of the steps you take to address these loss control recommendations. Therefore, l~lease resl~ond within 60 days of your receipt of this letter regarding the status of how you intend to respond to these loss control recommendations. I appreciate the time and courtesies extended to me at the time of my loss control visits. I am sure the city will enjoy working with Lori in the future If Lori can be of any assistance before her next visit, please do not hesitate to contact her. Sincerely, ~13'~'-fia~ E: Szczesni' ~.a~/ALCM ~' Loss Control Consul'[an~: Berkley Risk Administrators Company, LLC C~ Geno Businaro Finance Director City of Mound 5341 Maywood Road Mound, MN 55364 Arthur J Gallagher & Co./Youngdahl 7825 Washington Ave S., Suite 300 Minneapolis, MN 55439 Recommendations and comments are provided for loss control and risk exposure improvement purposes only in conjunction with the insurance program referenced above. They are not made for the purpose of complying with the requirements of any law, rule or regulation. We do not infer or imply in the making of these recommendations and comments that all sites were reviewed or that all possible hazards were noted. The final responsibility for conducting loss control and risk management programs must rest with the insured. CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MN 55354-1687 PH: (952) 472-0600 FAX: (952) 472-0620 WEB: www.cityofmound.com MEMORANDUM TO: FROM: DATE: RE: Honorable Mayor and City Council /~' ' Jim Fackler, Parks Dire~_o~r ,,~~ ~ November 20, 2002 J//" ~ 2an00d3DBuUesdget Description of, ~ferences and Schools; Memberships Over the past ten years, a certifiCation process has been in place in the Parks and Recreation profession which requires on-going education to be a Certified Leisure Professional (CLP). This education provides knowledge in dealing with safety issues, ADA laws, management strategies and maintenance techniques, which is very important in the operation of a Parks Department. This education also provides training which allows service and repair work to be done in-house, saving money on outside contractors. Listed below is the 2003 Budget information requested for Conferences and Schools, and Memberships and Dues for the Parks Department: 2003 Budget for Schools and Conferences = $1,900.00 Conference Registration: Air/Lodging/Food: Small Engine School: $ 350.00 $1250.00 ,,s 300.00 $1900.00 2003 Budget for Dues and Subscriptions = $700.00 National Recreation & Park Association: Minnesota Recreation & Park Association: Minnesota Park & Recreation SupervisOr Assoc: Minnesota Park & Recreation Foundation: Safe Assure: $225.00 $225.00 $100.00 $ 20.00 $130.00 $700.00 printed on recycled paper CONFERENCES AND SCHOOLS: 1. National Recreation & Park Association Congress Participant: parks Director Registration Fee: $ 350.00 Air/Lodging: $1250.00 National Recreation & Park Association Maintenance School: Participant: Parks Director Registration Fee: $ 350.00 Air/Lodging: $1250.00 *Note: This is a maintenance school that is rotated in when not attending the national conference Minnesota Recreation & Park Association State Conference: Participant: Parks Director Registration: $ 350.00 Transport/Lodging: $ 750.00 *Note: I have not attended the yearly conference for the past five years. It is my opinion that I gain more information at the national conference. Small Engine SChool: participant: Registration: Maintenance Personnel $ 300.00 DUES & SUBSCRIPTIONS: National Recreation & Park Association: Participant: Parks Director Dues: $ 225.00 t Minnesota Recreation & Park Association: Participant: Parks Director Dues: $ 225.00 *Note: I have not paid a membership for the past five years. Minnesota Park Supervisor Association: Participant: Parks Director and Maintenance Personnel Dues: $ 100.00 Park & Recreation Foundation: Participant: Parks Director Dues: $ 20.00 e Minnesota Cemetery Managers AsSociation: Participant: Parks Director Dues: $ 75.00 Safe Assure: Participant: Registration: Parks Director & Maintenance Personnel $130.00 Partners for Lifelong Learning Community Education & Services Department 2450 WilShire BoUlevard, Suite D Mound, MN 55364 Date: To: From: Subject: November 20, 2002 City of Mound 5341 Maywood Road Mound, MN 55364 Westonka Community Education & Services, Recreation 2003 City of Mound Beach Program Dear Jim, As we discussed last night, enclosed with this letter is the three different budget proposals for the Summer 2003 City of Mound Beach Progra, m that the Community Education facilitates for the City. Please consider one of the funding options as we feel it is a great community partnership to ensure safety to our families in the community, bring business into the area, and provide supervision within our city parks and beach front. Westonka Community Education and Services Department is interested in keeping our partnership and working together to provide essential services for our commuuity. Thank you, Roxann Palm Recreation Coordinator Westonka Community Education and Services Mary Hughes Supervisor Westonka Community Education and Services Independent School District z77 Community Education F_,. Services · 2450 Wilshire Blvd., Suite D · Mound MN 55364 · p: 952/491-8040 · f: 952/491-8043 · www.westonka.kl2.mn.us Summer ~ZO0:3 Lifeguard Coverage and Mound Bay Park citY of Mound Option 1: Full Time Beach Coverage from June 7- August 10 7 hours, 7 days, 10 weeks = 490 hours Staff Wages (3 staff) $14,700 Support Staff $1,900 Supplies $1,000 Advertise $50.00 Mileage $175.00 Training $ 350.00 Total $19,175.00 Option 2: Weekends Only Beach Coverage from May 24- September 1 7 hours, 2 days per week, 10 weeks, 2 holidays = 168 hours StaffWages (3 Staff) $5,040 Support Staff $1,000 Supplies $800 Advertise $50.00 Mileage $25.00 Training $350.00 Total $7,265.00 Option 3: Weekday coverage from 1:00- 5:00, 5 Music in the Park extensions 5-8:30 from June 9- August 15 5 hours, 5 days, 10 weeks, 17.5 hours for Music in Park = 267.5 hours StaffWages (3 Staff) $8,025 Support Staff $1,000 Supplies $800 Advertise $50.00 Mileage $100.00 Training $350.00 Total $10,325 Mound City Council, Mayor, and 'City Administrator, We were sorry that you were unable to make our community partnership-planning meeting. We thank Council member Pete Meyer and Parks Di~eci0r Jim Fackler for providing information and resources at the meeting to help community members determine the options and reasoning for the loss of funding of our summer lifeguard program. Meeting Minutes Tuesday, November 19, 2002 Feedback from Westonka Community Partners What can we do as a Community? Why having Lifeguards staffed at the beach is of value to the c~ommunity? Youth in the community can enjoy the use of its parks and beaches and can feel safe in their community. · Provide seasonal summer jobs to college students and high school students to keep them working and living in the Mound Community. Provide accountability at the parks and have the park and beach monitored for safety and to detour crime. · Mound Bay Park is the center highlight of the community, a place for people to come together as a community. Full of many opportunities. Large gatherings in the Depot; picnic area, high boat traffic, playground equipment, fishing dock. · Provides a positive view of our community, our focus, and shows concern for the safety and well being of community members. · The 1990 census shows Mound has 3,965 housing units, of which 72% are owner occupied, 22% are renter occupied and 6% are vacant due to Ixansition of occupants. $19,175.00 divide by 4500 (estimated growth) = $4.26 per tax paying household per year. It is impossible to put a price on a loss of a life · 5 total public beaches in the City of Mound. Unfortunately Spring Park and Mirmetrista do not have public beaches. People come to Mound for those opportunities. While in Mound they patronize our restaurants and local businesses. · Lifeguards staffed at Beaches, provide eyes on the equipment and the public park facility. This way maintenance is quickly informed of damaged or dangerous property and can help in maintaining and beautifying the park facility. · Shows that Mound is interested in Kids and the safety of families visiting our park system. · Liability and the responsibility of lack of supervision in the case of a crisis, that may happen in a matter of time! Take preventative actions! · An average of 2 saves a day were made at Mound Bay Park in the summer of 2001 · In the summer of 2001 Westonka Lifeguard staffkept over 3,105 visitor's safe as they enjoyed beach and waterfront activities. · Lifeguard staff cleaned up garbage, raked the beach and helped to provide a clean appearance to our public facilities. I,l.! i To~ ' From: Re: Date: Kandis M. Hanson Gino Businaro/Joyce NelSon Conferences/Training/Dues & Subscri Recycling Nov. 14, 2002 )tions The following itemS are included in the requested budget for the Year 200~: Conference and Training: MPCA - Registration RAM - Registration Travel for Conferences RAM Membership Misc. 180.00 115.00 75.00 65.00 65.00 Total $ 5O0.O0 MEMORANDUM TO: FROM: DATE: RE: Honorable Mayor and City Council Members Dock and Commons Advisory Commission November 21, 2002 Budget Recommendation for Use of Dock Fund It is our belief that the Dock and Lakeshore Commons Fund is meant only to cover the costs of the Dock and Commons Program, like a user fee. The fund is not meant to be a source of general revenue. In fact, the only sources of Dock Fund revenue are the primary beneficiaries of the ' program, the citizens who have a dock site on lakeshore commons. We recognize that the general public also has access to much of the iakeshore commons; however, their use is not such that we feel they should pay Dock and Commons fees. The City Council and Dock Commission has a responsibility to the Dock program users to manage the fund as carefully as possible. Unfortunately, our yearly administrative budget has more than doubled in the past two years and our reserves have been severely reduced due to Commons litigation. This position is to reinforce our Commitment to this fund being spent solely on activities directly related to and caused by the use of the Dock and Lakeshore Commons Program. We are opposed to using dock funds for such things as: Rip-rapping repair due to storm-water runoff Dredging due to storm-water runoff The full burden of litigation costs associated with lakeshore property disputes. Surveys beyond those needed for the Dock and Lakeshore Commons · program. Expenditures for activities that benefit citizens beyond those paying into the Dock Fund. This positiOn is to also reinforce our belief that the dock fees of other cities are not relevant to the fees that we charge in Mound. What is relevant are the fees needed to cover the cost of our program. This Page IS Left Intenti°nally Blank ~. .' j