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2003-04-01· PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. ;titY OF MOUND ~issioN STATEMENT: The City Of MO6nd, t~OUgh ~eamw°r~andcooperation, provides at a reasonable cost, quality services that respond to the needs of all citizens, fostering a Safe, attractive and flourishing Community. AGENDA MOUND CITY COUNCIL TUESDAY, APRIL 1, 2003 - 7:00 PM - SPECIAL MEETING MOUND CITY COUNCIL CHAMBERS Pa_cie Open Meeting Discussion on Financing Issues/Bonding Needs Discussion on Policy for Procedure to Appoint Commission Members 1319-1325 1326-1354 4. Adjourn From: Date: Subject: Kandis Hanson City of Mound Jim Prosser, Ehlers & Associates March 28, 2003 Financing Issues Update EHLERS & ASSOCIATES INC At the March 5, Council workshop potential 2003 capital project were reviewed. The Council directed that additional information regarding these projects be prepared for discussion on April 1. The City's attorney and bond counsel have also reviewed the projects to assess the impact of pending legislation and the City's ability to issue debt with new restrictions. The table below summarizes the current projects identified for potential funding within the next two years with updated project information and impacts. Project listed in the "Schedule" column for 2003 are those projects to be considered for funding this year. Other projects have been identified to forecast future needs to be considered by the City Council. The purpose of this presentation is to provide information so the City Council can determine which (if any) of the projects should be funded. If a determination is made to consider the issuance of debt to finance any of the 2003 project listed below, Ehlers will coordinate with your staff to prepare a pre sale report with proposed sale details including bond terms, conditions, timing, proposed debt schedule and projected impacts. The pre sale report would be presented at a City Council meeting. At that time the Council would make a final determination regarding the projects to be financed and authorize Ehlers to proceed with a competitive bond sale. The bond sale results would be presented at a subsequent meeting, usually one month after the pre sale presentation. At that meeting the Council would review and accept the bond sale results. It is not required that any or all of the 2003 projects would need to be authorized at this time. However, if a decision is made to authorize any of the projects, grouping bonds for the approved projects for sale at one time will save some cost of issuance and reduces some of the administrative and technical complexities. LEADERS IN PUBLIC FINANCE 3060 Centre Pointe Drive Phone: 651-697-8503 Fax: 651-697-8555 RoseviLle, MN 55113-1105 Emai[: jim®ehJers-inc.com -131g- City of Mound - Capital Financing Issues Projected Capital Projects - City of Mound 2003~2004 MetroPlains $600,000 100% assessed will not MetroPlains is being assessed for full Improvements increase debt levy or tax cost of this project. 2003 Issue rate. Improvement Bonds 100% Work assessed completed. CSAH 15 Road $2,150,000 $100,00 residence is $23 This project could be added to the acquisition MetroPlains funding as part of an 2003 $200,000 residence is $46 improvement bond. The City could also Debt levy use MSA to fund these costs. Issuance of $500,000 commercial is these bonds would be a back up to CSAH $220 15 bonds to be considered next year (after Hennepin County completes construction plan, budget and agreement). Any amount issued would reduce future project borrowing needs. Street $400,000 $100,00 residence is Will need to wait until assessment Improvements/ $2.18 proceeding initiated to issue bonds. Improvement 2003 Issue Impact is based on 15-year term. Bonds/60% $200,000 residence is assessed/40% Summer 2003 $4.36 debt levy $500,000 commercial is $20.19 Remote water $350,000 Approximately 1.5% Should combine with other projects. meter readers/ increase in water/sewer Actual impact should be studied further. Water bonds 2003 Issue rates Impact slightly higher if project not 100% water combined with other water revenue improvements. Water $650,000 Approximately 3.5% Project relates to downtown improvements/ increase in water/sewer improvements related to roadway and Water Bonds 2003 Issue rates, redevelopment (West Edge main, CSAH 15 water main, well, pump house and controls).. This is in addition to $341,250 already issued. Can likely wait until CSAH 15 project design completed. Page 2 of 4C:\Documents and Settings\Bonnie Rifler\Local Settinc~s~Temporary Internet Files\Content.lE5\6DTM72PG\financing options.3.28.03 - 1320- City of Mound- Capital Financing Issues Refund 1993 $670,000 Minor decrease in debt Refunding these bonds will save City an water and sewer cost. estimated $28,000 total over the next 5 bonds 2003 Issue years. Should combine with other issue to reduce issuance costs and maximize Current ASAP savings. refunding Downtown $605,000 - No impact for $605,000 if The HRA has incurred an estimated Redevelopment $2,100,000 tax values and rates are $2,100,000 in costs related to downtown Costs/G.O. TIF sustained for balance of redevelopment. These costs include land Bonds 2003 Issue district term. acquisition, engineering, planning, project management, appraisal, soil 100% tax City could issue up to studies and other related costs. These increment-with $2.1 million. If full costs have been covered by inter-fund risk of changes in amount issued tax impact loans. Ability to reimburse will depend tax structure and would be $17.00 per on redevelopment finances. Given State decertification of $100,000 value, budget issues City should consider parcels, issuing bonds to reimburse for a portion of these costs. Ehlers estimates that Bonds in addition about $605,000 of debt can be supported to $605,000 from tax increment not pledged to other could be issued debt. Debt in addition to this amount but would be could be issued, for a portion of the paid from general project expenses to date but would debt levy. increase city debt levy. Potentiai FUture ~Pitai ~rojects CSAH/ $3,772,916 Future Issue City has sufficient MSA funds to cover Improvement (City portion) land cost reimbursement to County. Bonds Land purchase by County County needs to complete project design $1,420,000 is underway. May need and develop final project estimates before (Projected to reimburse early 2003. bonds are issued. Can issue temporary developer Construction later 2003. bonds, if needed, until final cost is payment) determined. $66,400 (Projected assessed to owners) $5,259,316 (Total) Sanitary $200,000 Undetermined Required for city portion of lift station sewer/Sewer relocation. MetroWaste has not yet Bonds resolved lift station relocation and costs. Probably can be tied to CSAH 15 project. Page 3 of 4C:,Documents and Settings,Bonnie Ri,er, Local S:~i~lT~._mporary Internet Files\Content.iE5\6DTM72PG\financing options.3.28.03 City of Mound - Capital Financing Issues Water TBD N/A Need cost estimate Tower/Water bonds Early 2004 Retaining wall TBD N/A Need to combine with other improvement replacement/ project. Improvement Bonds Page 4 of 4C:\Documents and Settings\Bonnie Ritter~Local Settinlls\Temporary Internet Files\Content.lE5\6DTM72PG\financing options.3.28.03 - 1322- City of Mound Mound Visions Redevelopment-Related Public Expenditures 3~28~2003 Uses Sources Amount Amount Lost Lake Greenway Construction 1',100,000 Reserved City Funds 500,000 Design/Engineering/Admin. 65,000 TEA 21 636,000 Non Designated 29,000 subtotal 1,105, 000 subtotal 1,165, 000 County Road 15 Relocation ROW Acquisition 4,300,000 County 50/50 ROW cost split 2,150,000 Construction 2,100,000 County 70/30 construction split 1,470,000 Watermain Replacement 100,000 Water fund 100,000 Agency Coordination 50,000 MSA fund balance (1/31/02) 1,120,000 Non Designated 'I ,710,000 subtotal 6, 550, 000 subtotal 6, 550, 000 CSAH15 Streetscape (areas not linked to redevelopment projects listed below) and Park & Ride Lot Streetscape Construction 660,000 Park & Ride Lot Construction 85,000 Park & Ride Lot Site Amenities 25,000 MetroTransit 25,000 Design/Engineering/Admin. 138,600 Bus Shelter Construction 25,000 Non Designated 908,600 subtotal 933, 600 subtotal 933, 600 Auditors Road Completion Post Office Demolition 70,000 Street Construction 250,000 Public Contrib to Auditors Storm Pond 25,000 PO Demolition Eng/Admin 9,800 Construction Eng/Admin 62,500 Non designated 417,300 subtotal 417, 300 subtotal 417,300 Regional Stormwater Pond Appraisals 10,000 MCWD payment 80,000 Environmental Testing 15,000 Stormwater Bond Proceeds 50,000 Property Acquisition 40,000 Grit Chamber Construction 80,000 Agency Coordination 10,000 Contamination Contingency 50,000 Non Designated 75,000 subtotal 205, 000 subtotal 205, 000 Well Closure/Relocation Relocate/Restore Pump House 125,000 Water Fund 533,750 Land Acquisition for New Well 140,000 Abandon Existing Well 10,000 Water Bond Proceeds 2001 341,250 Drill New Well 500,000 New Well Dsn/Eng/Admin. 100,000 Non Designated subtotal 875, 000 subtotal 875, 000 Lift Station Relocation Appraisals 5,000 Metro Waste 1,000,000 Environmental Testing 12,000 Sewer Fund 200,000 Property Acquisition 80,000 Construction 1,000,000 City main relocation 200,000 Agency Coordination 10,000 Easement Contingency 20,000 Contamination Contingency 50,000 Non Designated 177,000 subtotal 1,377, 000 subtotal 1,377, 000 Xcel Transmission Line Relocation Apraisals 10,000 Xcel franchise (ratepayers) 525,000 Environmental Testing 20,000 Land sale proceeds 90,000 Substation Land Acquisition 90,000 Line Relocation 500,000 Agency Coordination 20,000 Contamination Contingency 25,000 Non Designated 50,000 subtotal 665, 000 subtotal 665, 000 Xcel Distribution Line Relocation Agency Coordination 10,000 Non Designated 10,000 subtotal 1 O, 000 subtotal 1 O, 000 Prepared by Ehlers & Associates, Inc. - 1 323- Page 1 of 3 City of Mound Mound Visions Redevelopment-Related Public Expenditures $12812003 Uses Sources Items Related to Langdon District Redev Utility Improvements 40,000 Developer Payment - Assessed 230,100 Commerce Boulevard Streetscape 125,000 Commerce Blvd On-Street Parking 30,000 Design/Engineering/Admin. 35,100 Legal Consult 15,000 Planning Consult 6,000 Redevelopment Consult 10,000 Non Designated 31,000 subtotal 261,100 subtotal 261,100 Items Related to Auditors District Redev Auditors Road Streetscape 250,000 Developer Payment - Assessed 477,900 Commerce Boulevard Streetscape 125,000 Commerce Blvd On-Street Parking 30,000 Design/Engineering/Ad min. 72,900 Legal Consult 15,000 Planning Consult 6,000 Redevelopment Consult 10,000 Non Designated 31,000 subtotal 508, 900 subtotal 508, 900 Items Related to MetroPlains Redev CSAH 15 Streetscape 40,000 Developer Payment - Assessed 712,000 Commerce Boulevard Streetscape 100,000 Turn Lane on CSAH 15 28,000 Design/Engineering/Admin. 30,240 On site public improvements 544,000 Legal Consult 6,000 Planning Consult 3,000 Redevelopment Consult 3,000 Non designated 42,240 subtotal 754, 240 subtotal 754,240 Items Related to True Value District Redev CSAH 15 Streetscape 132,200 Commerce Boulevard Streetscape 55,000 HRA Fund Balance 200,000 Commerce Blvd On-Street Parking 6,000 Assessed to owners 12,200 Municipal Parking Lot 150,000 Design/Engineering/Admin. 61,776 Contamination Contingency 50,000 Legal Consult 6,000 Planning Consult 4,000 Redevelopment Consult 4,000 Non designated 256,776 subtotal 468, 976 subtotal 468, 976 Items Related to Post Office Development CSAH 15 Streetscape 40,000 Assessed to owners 54,200 Design/Engineering/Admin. 7,200 Legal Consult 5,000 Planning Consult 1,000 Redevelopment Consult 1,000 Non designated subtotal 54,2001 54,200 Misc Mound Visions Coordination Legal Consult 5,000 Planning Consult 20,000 Redevelopment Consult 10,000 Non designated 35,000 subtotal 35, 000 subtotal 35, 000 Budget Total $ 14,280,316 $ 14,280,31~6 Prepared by Ehlers & Associates, Inc. - 1324- Page 2 of 3 Fundin.q Source Summary Non designated (City funded) 'EA 21 Reserved City Funds County 50/50 ROW cost split County 70/30 construction split Sanitary sewer fund new funds Water fund new funds Water fund bond proceeds 2001 MSA fund balance 7/31/02 Xcel land payment MetroTransit Xcel franchise (ratepayers) Stormwater Bond Proceeds Metro Waste MCWD payment Developer Payment - Assessed HRA Fund Balance Assessed to owners Total City of Mound Mound Visions Redevelopment-Related Public Expenditures 3/28~2003 3,772,g16 636,000 500,000 2,150,000 1,470,000 200,000 633,750 341,250 1,120,000 90,000 25,000 525,000 50,000 1,000,000 80,000 1,420,000 200,000 66,400 $ 14,2a0,3'~6 Potential Land Sale Proceeds Longpre Property Mueller Lansing remnent Non designated control Total 240,000' 120,000 360,000 3,772,916 Prepared by Ehlers & Associates, Inc. - 1325- Page 3 of 3 5341 Maywood Road Mound, MN 55364 (952) 472-3190 Memorandum To: From: Date: Re: Honorable Mayor and City Council Sarah Smith / Jim Fackler 3/28/2003 City of Mound Commission Appointment Process As the City Council is aware, at its January 21, 2003 joint workshop, members of the City Council and the Planning Commission discussed whether modifications are needed with regard to the interview process. Specifically, the following items were discussed: · Candidate interviews · PC / POSAC / DCAC candidate recommendation(s) For your review, a copy of the Work Rules for the Planning Commission, Docks and Commons Advisory Commission and Parks and Open Space Commission are included. Included in the Work Rules are copies of the following documents: · Resolution No. 89-139 Approving a Policy on Appointments and Reappointments to Advisory Commissions · Resolution No. 01-15 Amending Resolution No. 89-139 Approving a Policy on Appointments and Reappointments to Advisory Commissions · Resolution No. 92-136 Establishing the Process of Interviewing Candidates for Advisory Commission Appointments Members of the City Council are advised that the Planning Commission Work Rules were amended in February 2003 with the regard to voting system for consistency with state statute as recommended by John Dean. It is suggested that similar modifications be made to the POSAC and DCAC Work Rules (Refer to Section C, Sulxl. 4 of the PC Work Rules.) prior to the next interview cycle next fall. Members of City staff including City Manager Hanson and Parks Director Fackler will be present at the meeting to further review and discuss the cun'ent process. - 1326- CITY OF MOUND PLANNING COMMISSION WORK RULES A. Organization 1. The Planning Commission Officers shall be: a. Chair b. Vice-Chair 2. Special assignment areas shall be: a. Plat, Subdivision and Waivers b. Zoning and Variances c. Conditional Use Permits d. Community Development Committee e. Other areas of assignment 3. Duties of the Officers: a. Chair: 1) The Chair shall preside at all meetings of the Commission. 2) The Chair shall preserve order and decorum and shall decide questions of order 3) The Chair shall appoint all assignment areas unless otherwise requested by a majority. 4) The Chair may call special meetings stating the purpose of such meetings and be posted at least 24 hours in advance of the meetings. 5) The Chair shall be responsible to have the staff report on the status of previous recommendations made to the Council, stating the Planning Commission's recommendation and Council action. b. Vice-Chair: The Vice-Chair shall preside at all meetings in the absence of the Chair. 4. The Mound Planning Commission acts only as an advisory group to the Council to make recommendations in the best interest of the citizens and the City. - 1327- B. Work Rules Planning Commission Work Rules City of Mound 1. The first and third Monday's shall be considered regularly scheduled official meeting nights. a. Board of Appeals will meet on the first Monday of each month. b. In the event that there are more board of appeals cases than can reasonably be concluded by 11:00 p.m., the Chair and the Planning Staff shall be empowered to schedule a second meeting for another Monday during the same month to take care of the overload. c. The Chair shall have prerogative to cancel or postpone any regularlY scheduled meetings. AIl ~ublic hearings shall be held at the City Hall. All meetings shall be called at 7.~3 p.m. and shall conclude at 11:00 p.m. unless waived by the majority. Any 15usiness unfinished at the scheduled closing time shall be taken up at a subsequent meeting designated by the Chair. The Commission, at the first regular meeting of the new year, shall elect from its group, a Chair and a Vice-Chair. A majority of five (5) members shall constitute a quorum. In the absence of a quorum, the minority shall adjourn any item of business requiring official Commission action, to a specified time. A member may be excused from an individual meeting for reason of illness, work, or out-of-town trips. In the absence of the Chair and Vice-Chair, the remaining members shall elect a Temporary Chair. The Chair shall call the meeting to order and the Secretary to the Commission shall call the roll and announce a quorum. 8. The order of business shall be as follows unless amended by the Chair: a. Call to Order b. Roll call c. Approval of the minutes of the previous meeting d. Public hearings/board of appeals 1) old business 2) new business e. Other items of concern: 1) discussion items 2) information items f. Adjournment -1328- Planning Commission Work Rules City of Mound 9. The following statement shall be printed on all agendas: MISSION STATEMENT: "The City of Mound through teamwork and cooperation, provides, at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community." "The Planning Commission is an advisory body to the City Council. One of the Commission's functions is to hold public hearings and make recommendations to the City Council. The City Council makes all final decisions on these matters." Mound City Ordinances require that certain documents and information be included in applications. The Planning Commission may postpone consideration of an application that is incomplete and may for other reasons postpone final action on an application. For each agenda item the Commission will receive reports prepared by the City Staff, open the hearing to the public, and discuss and act on the application. 10.AIl recommendations shall be sent to the Council by means of written minutes, and shall include the record of the division of votes on each recommendation. 11. Minutes of the meetings shall be recorded and kept by the Planning Staff. 12.AII meetings shall be public. 13.Any resolution or motion, except motion to adjourn, postpone, reConsider, table, or call the previous questions, shall be reduced to writing if requested by the Chair. 14.Any resolution or motion may be withdrawn at any time before action is taken on it. 15. When a question is under debate, no other motion shall be entertained except to table, or to call for the question, action on the question, postpone, refer to committee, or amend. Motions shall take precedence in that order and the first two shall be without debate. 16.All motions shall be carried by a majority vote of the members present, except call for the question. Any member of the Commission may call for a roll call vote on any issue. 17. Motions can only be made by members recognized by the Chair. - 1329- Planning Commission Work Rules City of Mound 18. Speaking without recognition of the Chair shall be cause for another member to call "point of order" and the member speaking out of turn must relinquish the floor. 19."Call for the question" or "previous question" is a motion and must be seconded. It is not debatable and must be voted upon immediately. A two-thirds majority is necessary to call the previous question. If the two-thirds majority is given, the motion or question on the floor must be immediately put to a vote without debate except for a motion to table. 20."Question" is not a motion but only an indication to the Chair that the person making statement is ready to have the motion or question put to a vote. 21 .The Chair may direct that a motion be divided if requested by a member. 22. Members must limit their remarks to the subject matter being discussed and shall not be repetitious. The speaking order shall be at the discretion of the Chair, however, all members shall be allowed to speak in their turn. 23. Any member, who shall be absent without leave of absence for two consecutive unexcused meetings, shall receive a reminder from the clerical secretary assigned by the City, as directed by the Chair. Upon three consecutive unexcused absences, he/she shall be recommended to the City Council for replacement. 24.Any member having a direct financial and/or direct personal interest in an individual action under consideration by the Commission shall excuse himself/herself from the Commission and not vote on that particular matter. Said member will have the same rights as any citizen who has an interest in any action being considered by the Planning Commission. 25.These rules shall not be repealed or amended except by a majority vote of the Commission. 26. Robert's Rules of Order or standard parliamentary procedure shall govern any rule of order not covered by the work rules. - 1330- Planning Commission Work Rules City of Mound Candidate Selection/Interview Procedures (see Exhibit A: Res. #89-139 and Exhibit B: Res. #92-136). It is the intent of the Commission to interview all applicants and vote at the same meeting. The Mayor and City Council are to be included in the interviewing process. The vote will be conducted by the Commission and will not include visiting Council member. (Rev. 1/8/96) 2. The applicant is to be advised of the interview at least ten (10) days prior to the date of the interview. 3. If the applicant is unable to attend the scheduled interview, the Planning Commission may make the recommendation based on the information provided. Following the interviews and at the same meeting, a written ballot method of voting will be used (see Exhibit C). The secretary will have the candidates names typed on the form and the form will be sent to Planning Commissioners in their packet. Ballots will be kept in the journal of the Planning Commission containing meeting minutes. 5. The Planning Commission shall forward to the City Council, at their next regular meeting, a list of the candidates and the number of votes they received. 6. Every seated member shall be eligible to vote. Adopted December 10, 1984 Revised December 14, 1987 Revised January 23, 1989 Revised June 10, 1991 Revised March 25, 1992 Revised January 11, 1993 Revised January 8, 1996 Revised January 26, 1998 Adopted March 4, 2002 -1331 - RESOLUTION RESOLUTION AMENDING WORK RULES BE IT RESOLVED by the Planning Commission of the City of Mound, Minnesota as follow: 1. Section C of the Planning Commission Work Rules is hereby amended by amending paragraph 4 thereof to read as follows: 4. Following the interviews and at the same meeting, a ~ written ballot method of voting will be used (see Exhibit C). The secretary will have the candidates names typed on the form and the form will be sent to Planning Commissioners in their packet. Ballots will be kept in the journal of the Planning Commission containinq meeting minutes. 2. Exhibit C to the Work Rules is hereby amended to read as follows: EXHIBIT C BALLOT NAME OF CANDIDATES CHOICE # CHOICE #: 1 = first choice, 2 = second choice, etc. The secretary will collect the ballots and total the choice points. The candidate with the least amount of points is your choice. Only ballots containing the initials of the voting member will be counted. initials JBD-227120v 1 MU220-5 - 1332- 3. The Secretary is directed to prepare replacement pages to the work rules incorporating the changes hereby made. Adopted by the Planning Commission of the City of Mound, Minnesota this day of February, 2003. ATTEST: Geoff Michael, Chair Jill Norlander, Secretary JBD-227120vl MU220-5 - 1333- MEMO DATE: September 27, 2002 TO: FROM: RE: Frank Ahrens, Docks & Commons Commission Gerald Jones, Docks~ & Commons Commission Orv Burma, Planning Commission Becky Glister, Planning Commission Jorj Ayaz, Planning Commission Kandis Hanson, City Manager Term Expirations You are at the end of your term as a commission member. In preparation for the Mound City Council Annual Meeting, Mayor Meisel would like to confirm your interest in being reappointed to your volunteer position serving the City. Please indicate below regarding your interest and return this memo Jfiu Fackler or Sarah Smith by Oct 18, 2002. You may fax it to 952-472-0620, or mail it to or drop it at City Hall at 5341 Maywood Road. Feel free to use the drop boxes after hours. Thank you for your willingness to serve over the years! My name: Commission on which I serve: Please consider me for reappointment for another term: Yes No (Cir¢l~ One, Pl~se) -1334- Moundseeks t°'"fiil vacanc~ its planning 'The City"of. Mound has a '. ii.'i'ing,'and acts as vacancyi' on' its. Planning com- mission and h~reby invites interested persons to apply fora . three-year: term!:i:~Meetings · the first? and' thirdI Monday.: of each month at, 7:30 p.m. Applicants must reside in · Mound?" ' The .i~lanning commission '; will'be, read'by, the considers all matters pertaining i:~city council at the to land :use, planning and zon- iag on Jan,.14, 2003. -1335- The Laker: Please publish weekly, through Nov 9. Thanks! Kandis PUBLIC NOTICE CALL FOR VOLUNTEERS FOR CITY OF MOUND PLANNING COMMISSION The City of Mound wishes to notify the public of an upcoming vacancy on its Planning Commission, and hereby invites interested persons to apply. It is a three-year term. Meetings are the first and third Monday of each month at 7:30 p.m.' Applicants must reside in the City of Mound. The Planning Commission considers all matters pertaining to land use, planning and zoning, and acts as a recommending body to the City Council. Please call Sarah (472-3190) for more information, or Jodi (472'0601) to apply. Applications close at 4:30 p.m., November 12, 2002. Interviews wil'l"be ~oVember 18} 7:30 p.m., at Mound City Hall'. Appointments will be made by the Mayor and City Council at their Annual Meetihg, JanUary 14,: 2003. - 1336- Planning Commission Work Rules city of Mound Exhibit A October 24, 1989 RESOLUTION f89-139 RESOLUTION APPROVINQ A POLICY ON APPOINTMENTS AND REAPPOIHTMENTS TO ADVIBORY COMMIBSIONS BE IT RESOLVED, that the City Council of the City of Mound, Minnesota, hereby establishes the following pollcy~ Definitions of "Vacancy": A vacancy occurs when a term expires and the commissioner holding that term does not desire reappointment. A vacancy also occurs when a commissioner resigns bls/her position prior to the term expiring. 1. When a vacancy occurs, the City Manager is directed to advertise in the City's official newspaper that there ara positions to be filled on a commission(s). Such advertising shall be dons in the form of a "news release". 2. Such news release shall include, but not be limited to, the number of vacancies, the length of the term, or request for letter of interest and/or resume, application deadline date, etc. The news release shall also state that prospective ap- plicants will be required to interview with the City Council and respective commission Jointly. Such interviews will bm conducted as soon as pos- sible following the application deadline. Each commission will formally recommend appointments following the Joint interviews. The City Council will review those recommendations and will be responsible for making the appointments. 3. Current commission members who wish to be reap- pointed must indicate such and~ the reasons for being reappointed in writing a minimum of sixty (60) days prior to their term expiring. 4. If a member resigns during his/her term, such resignation must be in writing and submitted to the City Manager. 5. In the case of member resigning with less than nSnsty (90) days remaining~ on his/her term, the City Council, at its discretion, may delay filling the vacancy until the term officially expires.', The foregoing resolution was moved by Councilmember Jessen and seconded by Councilmember Johnson. The following Councilmembers voted in the affirmative: Jensen, Jessen, and Johnson. The following Councilmembers voted in the negative: Ahrens and Smith. Mayo~ Attest: City Clerk 6 - 1337- ' ' .. CITY 0F MOUND RESOLUTION #01-15 RESOLUTION AMEND]NO kESOLUTtON #89-139-A RESOLUTION APPKOVING A POLICY ON APPOINTMENTS AND R.EAPPO~S TO ADVISOI~Y COMMISSIONS BE IT RESOLVED, ~at the Ci~7 Council of the City of Mound, lvr~esot~ hereby esmblishes the following policy: Definitions of "Vacancy":. A vacancy occurs when ¢ term expires. A vacamcy also occurs when a COmmissioner resiffr, s his/her position prior to the term t C~ry"s official newspaper ~t there are positions to be titled on a ' commission (s). Such miverfis~g shall be dong in the ~orm o~ a "newes '2. SUch news releas~ shatlino!ude, but not be limited to, the number of vacancies, the. tength..o£th~ ~ or re~tuest ~or le~te~ o~ interes~ and Jot , resume, application dea~n~ dat~, crc..7)he news release shall also state ' CoU~cfl,,and respective ~omm~ss,io~ io~tty. Such :int~'views will b~ ~onduct¢Cl as. short, as possibte fo~owimg-~l~e appiiCafion d~dline. Each be responsible for making appointments. Current commission members who wish to be re-appointed must indicate such by submitting an .app.lioation~ If a member ~esigns d~u--ing hi~h~r tern:., such resignation must be L~ writing and submitted to the City Mmager. In the case of member msi~i~ with less than. ni~ery (90) days rcm~g on his/her ~cerm, the City Council, at its discretion, ~y delay ffdling the vacancy until the mm officially expires, A commission member seeking re-appointment has the option to iaerview as he or she chooses. ...................... ...:- 1338 ......... Th: for~goiug resolu~on was moved by CoUn~lmemb~r Brown and seconded by Coun¢~lr~emb~r PIanu~. The following Counc~lmcmb~r void iu thc afErmadvc: Brown, Hanus and Mciscl. Thc follo~E Counc~tmcmbers void iu thc negs~vc: Anderson and l~cy~. Adopted ~anuary 23, 2001 Iv~yor - 1339- Planning Commission Work Rules City of Mound Exhibit B October 13, 1992 RESOLUTION NO. 9Z-135 RESOLUTION ESTABLISHING THE, PROCE88 OF INTERVIEWING CANDIDATE8 FOR ADVISORY COMMISSION APPOINTMENT8 BE IT RESOLVED, that the City Council of the City of Mound, Minnesota, hereby establishes the following policy as it pertains to the interviewing of candidates for advisory commission appointments: Candidates for appointment to advisory commissions will be interviewed Jointly by the applicable commission and the City Council at a regularly scheduled commission meeting. Following the interviews and at the same meeting, the commission will establish a ranking of the candidates, listing the candidates.and the number of votes they have received. The resu.lts will then be submitted to the Council at the next regular Council Meeting. The Council will then make official appointments at that Council Meeting. BE IT FURTHER RESOLVED, that if candidates who wish to be considered for appointment cannot be present for the interviews that the commission and the City Council will base their decisions on the resumes submitted. The foregoing resolution was moved by Councilmember Smith seconded by Councilmember Jensen. The following councilmembers voted in the affirmative: Ahrens, Jensen, Jessen, Johnson and Smith. Attest: City Clerk The following councilmembers voted in the negative: - 1340- " Exhibit C PLANNING COMMISSION BALLOT Planning Commission Work Rules City of Mound NAME OF CANDIDATE CHOICE # CHOICE #: 1 - First Choice; 2 - Second Choice; etc. The secretary will collect the ballots and total the choice pointS?:'~::'The'Candidate with the least amount of points is your choice. Only ballots containing the initials of the voting member will be counted. - Initial~ - 1341 - CITY OF MOUND PARK AND OPEN SPACE COMMISSION WORK RULES Ao ORGANIZATION 1. The Park and Open Space c6mmission offi6ei:s sha'flbe: a.. Chair b. Vice-Chair 2. Duties of the Officers: a. Chair: 1) 2) 3) 4) 5) The Chair shall preside at all meetings of the Commission. The Chair shall preserve order and decorum and shall decide questions of order. The Chair shall appoint all assignment areas unless otherwise requested by a majority. The Chair may call special meetings stating the purpose of such meetings and be posted at least.24 hOUrs in advance of the meetings. The Chair shall be respons, ible to have the staff report on the status of previous recommendations made to the Council, stating the Park and Open Space Commission's recommendations and Council acti6n. b. Vice-Chair: 1) The Vice-Chair shall preside at all meetings in the absence of the Chair. The Mound Park and Open Space Commissi acts only as an advisory group to the Council to make recommendations in the best interest of the citizens of Mound. WORK RULES The second Thursday shall be considered the regularly scheduled official meeting night. The Chair shall have prerogative to cancel or postpone any regularly scheduled meetings. - 1342- Park and Open Space Commission Work Rules 10. 11. 12. All public hearings shall be held at City Hall. All meetings shall be called at 7':30 p.m. and shall conclude at 11:00 p,m. unless waived by the majority. Any business unfinished at the scheduled closing time, shall be taken up as old business at the next regular meeting. (Rev. 1-9-97) (Rev. 1-8-98) If at 10:00 items still remain, then the item and/or motion currently on the floor will be immediately tabled by the chair, without a motion to table, and the chair will put forth a continuance motion to extend the meeting for an additional thirty minutes. If passed, the item table immediately prior will be brought back up. This cycles until all items are completed or the continuance motion fails. Any items left at adjournment will be automatically added to the next meeting's agenda prior to any new items. (Added 1-9-97) If all items listed on the agenda prior to the start of the meeting are not completed and the continuance fails, then the chair has discretionary authority to schedule a second meeting for that month without a motion. That meeting will take place on the fourth Thursday of the month, from 7:30 pm to 10:00 pm. (Added 1-9-97) If any items, not listed on the agenda prior to the start of the meeting are not completed, and the continuance fails, then the chair will move the commission for a second monthly meeting, on the fourth Thursday of the month from 7:30 pm to 10:00 pm. (Added 1-9-97) (Rev. 1-8-98) The Commission at'the first meeting in January, shall elect from its group, a Chair and a Vice-Chair. A majority of four (4) members shall constitute a quorum. In the absence of a quorum, the minority shall adjourn any' item of business requiring ..official Commission action, to a specified time. 0~ev. 2-12-97) · ' With prior notice to City Staff or the Chair, ember may be excused from an individual meeting for reason of illness, work, or out-of-town travel. In the absence of the Chair or Vice-Chair, the remaining members shall elect a Temporary Chair. The Chair (Vice-Chair/Temporary Chair) shall call the meeting to order and announce a quorum. The order of business shall be as follows unless amended by the Chair: Call to order. Approval of the minutes of the previous meeting. Agenda change requests. - 1343- Park and Open Space Commission Work Rules 13. 14. 15. 16. 17. 18. 19. g. h. i. Public hearings. Old business (permits, applications, etc.). New business. Agenda add-ons (from "c" above). Staff reports. Adjournment The following statement shall be primed on all agendas: "MISSION STATEMENT: The City of Mound through teamwork and cooperation, provides, at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing cornraunity." "The Park and Open Space Commission is an advisory body to the City Council. One of the Commission's functions is to hold public hearings and make recommendations to the City Council. The City Council makes all final decisions on these matters. Mound City Ordinances require that certain documents and information be included in applications. The Park and Open Space Commission may postpone consideration of an application that is incomplete and may for other reasons postpone final action on an application. ' For each agenda item the Commission will receive reports prepared by the City Staff, open the hearing to the public, and discuss and act on the application." All recommendations shall be sent to the Council by means of written minutes, and shall include the record of the division of votes on each recommendation. Minutes of the me. etings.shall be recorded and~ept by Staff. All meetings shall be open to the public. Any resolution or motion, except motion to adjourn, postpone, reconsider, table, or call the previous questions, shall be reduced to writing if requested by any member of the Commission. Any resolution or motion may be withdrawn at any time before a second is made. (Rev. 1-8-98) When a queStion is under debate, no other motion shall be entertained except to table, or to call for the question, action on the question, postpone, refer to committee, or amend. Motions shall take precedence in that order, and the first two shall be without debate. - 1344- Park and Open Space Commission Work Rules 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. All motions shall be carried by a majority vote of the members present, except call for the question which requires 2/3rds vote: Any member of the Commission may call for a roll call vote on any issue. ~Rev. 1-8-98) Motions can only be made by members recognized by the Chair, and the motions shall be initiated with the phrase "I move that..." Speaking without recognition of the Chair shall be cause for another member to call "point of order" and the member speaking out of turn must relinquish the floor. "Call for the question" or "previous question" is a motion and must be seconded. It is not debatable and must be voted upon immediately. A 2/3 majority is necessary to call the previous question. If the 2/3 majority is given, the motion or question on the floor must be immediately put to a vote without debate except for a motion to table. "Question" is not a motion but only an indication to the Chair that the person making statement is ready to have the motion or question put to a vote. The Chair may direct that a motion be dlvided if requested by a member. Members must limit their remarks to the. subject matter being discussed and shall not be repetitious. The speaking order shall be at the discretion of the Chair, however, all members shall be allowed to speak in their turn. At the start of each pertinent agenda item, a roll call (show of hands) shall he taken of who visited the subject site and who did not. (Rev. 11/16/96) Any member who shall be absent without lea of absence for two consecutive unexcused meetings, shall receive a reminder from the clerical secretary assigned by the City, as directed by the Chair. Upon three (3) consecutive unexcused absences, he/she shall be recommended to the City Council for replacement. Any member who is absent with leave of absence for more than three (3) consecutive excused absences, the Commission shall recommend to the Council whether that commissioner shall be replaced or not. (Rev. 11/16/96) Any member having a financial and/or personal interest in an individual action under consideration by the Commission shall identify their personal interest prior to the discussion, remove himself/herself from the discussion and not vote on that particular matter. In addition, members shall further avoid any appearance of impropriety. Said member will have the same rights as any citizen who has an - 1345- 30. Park and Open Space Commission Work Rules interest in any action being considered by the Park and Open Space Commission.. When a commissioner chooses to abstain from a motion, they shall state a general reason for their abstention (i.e. lack of knowledge, conflict of interest). (Rev. 11/16/96) (Rev. 1-8-98) These rules shall nOt be repealed or amended except by a majority vote of the Commission. Co 31. Any rule of order not covered by the work rules shall be governed by Robert's Rules of Order or standard parliamentary procedure. THE PROCESS OF INTERVIEWING CANDIDATES FOR PARK AND OPeN SPACE COMMISSION' APPOINTMENTS: See attached Resolution #01-15 - 1346- CITY OF MOUND RESOLUTION #01-1 RESOLUTION AMENDING RESOLUTION #gg-139-A RESOLUTION APPROVING A POLICY 'ON APPOINTMENTS AND REAPPOINTMENTS TO ADVISORY COMMISSIONS. BE IT RESOLVED, thru. the City Council of the City of Mound, Minnesota, hereb~ establishes the following policy: Definitions of"Vacancy": 'A vacancy occurs when a term expires. A vacamcy also occurs when a commissioner resigns Ns/her position prior to the term .expiring. ' · ' ' .. When a vacancy occurs, the City Manager is directed to aelvertise in the City's official newspaper that there are positions to be filled on a commission (s). Such advertising shall be done in the form of a "news release". Such news release shall include, but not be. limited to, the number of vacancies, the length of the term, or request for letter of interest and/or resume, .application deadline date, etc. The news release shall also state the prospective applicants will be required to interview with the City Council and respective commission jointly. Such interviews will be conducted as soon as possible following the application deadline. Each commission will formally recommend appointments following the joint interviews. The City Council will review those recommendations and will be responsible for making appointments. Current commission members who wish to be re-appointed must indicate such by submitting an application. If a member resigns during Ns/her term, suq~ resignation must be in writing and submitted to the City Manager' "] In the case of member resigning with less than ninety (90) days remaining on Ns/her term, the .City Council, at its' discretion, may delay filling the vacancy until the term officially expires. A commission member seeking re-appointment has the option to interview as he or she chooses. - 1347- The foregoing resolution was moved by Councilmcmber Brown and secon, ded by Councilmember Hanus. The following Councilmember voted in the affmuative: Brown, Hanus and Meisel. The following Councilmembers 'voted in the negative: Anderson and Meyer. Adopted January 23, 2001 Mayor Acti~ag City Clerk - 1348- CITY OF MOUND DOCK AND COMMONS ADVISORY COMMISSION WORK RULES A. ORGANIZATION The Dock and Commons Commission Officers shall be: a. Chair b. Vice-Chair Duties of the Officers: a. Chair: 1) 2) 3) 5) The Chair shall preside at all meetings of the Commission. The Chair shall preserve order and decorum and shall decide questions of order. The Chair shall appoint all assignment areas unless otherwise requested by a majority. The Chair may call special meetings stating the purpose of such meetings and be posted at least 24 hours in advance of the meetings. ~ The Chair shall be responsible to have the staff report on the status of previous recommendations made to the Council, stating the Dock and Commons Commission's recommendations and Council action. b. Vice-Chair: 1) The Vice-Chair shall preside at all meetings in the absence of the Chair. " The Mound Docl~ and Commons Commission ~,cts only as an advisory group to the Council to make recommendations in the best interest of the citizens and the City. The third Thursday of each month shall be considered the regularly scheduled official meeting night. The Chair shall have prerogative to cancel or postpone any regularly scheduled meetings. All public hearings shall be held at City Hall. All meetings shall be cailed at 7:30 p.m. and shall conclude at 10:00 p.m. unless waived by the majority. Any business unfinished at the scheduled closing time, shall be taken up as old business at the next regular meeting. - 1349- Dock and Commons Advisory Commission ~topted 4-3-97 10. The Commission at the first meeting in January, shall elect from its group, a Chair and a Vice-Chair. A majority of four (4) members shall constitute a quorum. In the absence of a quorum, the minority shall adjourn any item of business requiring official Commission action, to a specified time. 0~,v. 2-12-97) With prior notice to City Staff or the Chair, a member may be excused from an individual meeting for reason of illness, work, or out-of-town travel. In the absence of the Chair or Vice-Chair, the remaining members shall elect a Temporary Chair. The Chair (Vice-Chair/Temporary Chair) shall call the meeting to order and announce a quorum. The order of business shall be as follows unless amended by the Chair: g. h. i. Call to order. · Approval of the minutes of the previous meeting. Agenda change requests. Public hearings. Old business (permits, applications, etc.). New business. Agenda add-ons (from 'c' above). Staff reports. Adjournment The following statement shall be printed on all agendas: 'MISSION STA.TEMY_,NT: The City of ~Mound through teamwork and cooperation, provides, at a reasonable cost, qut~.lity services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community.' 'The Dock and Commons Commission is an advisory body to the City Council. One of the Commission's functions is to hold public hearings and make recommendations to the City Council. The City Council makes all final decisions on these matters. Mound City Ordinances require that certain documents and information be included in applications. The Dock and Commons Commission may postpone consideration of an application that is incomplete and may for other reasons postpone final action on an application. 9 - 1350- Dock and Commons Advisory Commission Adopted 4-3-97 11. 12. 13. 14. 15. For each agenda item the Commission will receive reports prepared by the City Staff, open the hearing to the public, and discuss and act on the application." All recommendations shall be sent to the Council by means of written minutes, and shall include the record of the division of votes on each recommendation. Minutes of the meetings shall be recorded and kept by Staff. All meetings shall be open to the public. Any resolution or motion, except motion to adjourn, postpone, reconsider, table, or call the previous questions, shall be reduced to writing if requested by any member of the Commission. Any resolution or motion may be withdrawn at any time before action is taken on it. 16. 17. 18. 19. 20. 21. 22. When a question is under debate, no other motion shall be entertained except to table, or to call for the question, action on the question, postpone, refer to committee, or amend. Motions shall take precedence in that order, and the first two shall be without debate. All motions shall be carried by a majority vote of the members present, except call for the question. Any member of the Commission may call for a roll call vote on any issue. Motions can only be made by members recognized by the Chair, and the motions shall be initiated with the phrase "I move that..." Speaking without recognition of the Chair shall be cause for another member to call "point of order" and the member speaklng~out of turn must relinquish the floor. "Call for the question" or "previous question" is a motion and must be SeConded. It is not debatable and must be voted upon immediately. A 2/3-majority is necessary to call the previous question. If the 2/3 majority is given, the motion or question on the floor must be immediately put to a vote without debate except for a motion to table. "Question~ is not a motion but only an indication to the Chair that the person making statement is ready to have the motion or question put to a vote. The Chair may direct that a motion be divided if requested by a member. - 1351 - Dock and Commons Advisory Commission Adopted 4-3-97 23. Members must limit their remarks to the subject matter being discussed and shall not be repetitious. The speaking order shall be at the discretion of the Chair, however, all members shall be allowed to speak in their turn. 24. Any member who shall be absent without leave of absence for two consecutive unexcused meetings, shall receive a reminder from the clerical secretary assigned by the City, as directed by the Chair. Upon three consecutive unexcused absences, he/she shall be recommended to the City Council for replacement. Any member who is absent with leave of absence for more than three consecutive excused absences, the Commission shall recommend to the Council whether that commissioner shall be replaced or not. 25. Any member having a financial and/or personal interest in an'individual action under consideration by the Commission shall identify their personal interest prior to the discussion, remove himself/herself from the discussion and not vote on that particular matter. In addition, members shall further avoid any appearance of 'impropriety. Said member will have the same rights as any citizen who has an interest in any action being considered by the Dock and Commons Commission. When a commissioner chooses to abstain from a motion, they shall state a general reason for their abstention (i.e. lack of knowledge, conflict of interest). 26. These rules shall not be repealed or amended except by a majority vote of the Commission 27. Any rule of order not covered by the work rules shall be governed by Robert's Rules of Order or standard parliamentary procedure. PROCESS OF INTERVIEWING CANDIDATES FOR DOCK AND COMMONS COMMISSION APPOINTMENTS: . ~ 1. Resolution g92-136 and Resolution #89-139, attached as "Exhibit A", have been adopted by the City Council Approving a Policy on Appointments and Reappointments to Advisory Commissions. o The applicant is to be advised of the interview at least ten (10) days prior to the date of the interview. A silent ballot method of voting will be used (see attached "Exhibit B"). The secretary will have the candidates names typed on the form and the form will be sent to you in your packet. After the ballots have been counted, and the results announced, a formal motion is required to recommend the candidate(s) to the City Council. -1352- 'Dock and Commons Advisory Commission Adopted 4-3-97 "Exhibit A", page 1 of 2 -1353- Dock and Commons Advisory Commission Adopted 4-3-97 "Exhibit B" BALLOT NAME OF CANDIDATES CHOICE # CHOICE #: 1 = first choice, 2 = second choice, etc. The secretary will collect the ballots and total the choice points. with the least amount of points is your first choice, etc. The candidate -1354- MISSION STATEMENT: "The City of Mound, through teamwork and cooperation, provides, at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishinl~ community." AGENDA MOUND CITY COUNCIL TUESDAY, APRIL 1, 2003 - 7:00 PM - SPECIAL MEETING MOUND CITY COUNCIL CHAMBERS Open Meeting Discussion on Agreement For Right Of Way Acquisition Amendment Adjourn 1355-1357 CITY OF MOUND NOTICE OF SPECIAL CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN that the City Council of the City of Mound, Minnesota will hold a special meeting in the Council Chambers, 5341 Maywood Road, at 7:00 PM p.m. on Tuesday, April 1,2003 for the purpose of discussing financing issues associated with the CSAH 15 Road Project including the ROW Agreement between the City of Mound and Hennepin COunty. Bonnie Ritter, City Clerk Posted: March 28, 2003 Amendment No. 1 to Agreement No. PW 04-06-02 County Project No. 9417 County State Aid Highway No. 15 City of Mound County of Hennepin AGREEMENT FOR RIGHT OF WAY ACQUISITION AMENDMENT THIS AGREEMENT, Made and entered into this day of , 2003, by and between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County", and the City of Mound, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, the City is actively involved in redevelopment of a portion of its business district in the vicinity of the intersection of County State Aid Highways No. (CSAH) 15 and 110, said roads also known as Shoreline Drive, Commerce Boulevard, and Lynwood Boulevard; and WHEREAS, in conjunction with the anticipated redevelopment the County and the City have been negotiating to bring about the complete reconstruction of CSAH 15 from approximately 600 feet west of CSAH 110 to Cypress Lane, a portion of which is on a new alignment, along with the reconstruction of CSAH 110 from approximately 250 feet south of Lynwood Boulevard to approximately 600 feet north of Lynwood Boulevard, and replacement of the existing two intersections of CSAH 15 and CSAH 110 with a single intersection at Lynwood Boulevard; and WHEREAS, the afore described roadway improvements are all to be accomplished under Hennepin County Project No. 9417, hereinafter referred to as the "Project"; and WHEREAS, there exists in full force and effect Agreement No. PW 04-06-02, dated October 1, 2002, between the County and the City for the acquisition of the property necessary for the right of way of said Project; and WHEREAS, the County and City intend to enter into a separate future cooperative agreement for construction of the Project; and WHEREAS, the City's share of the construction costs for the Project will be paid to the County from proceeds of general obligation bonds; and 1 - 1355- Amendment No. 1 to Agreement No. PW 04-06-02 CSAH 15; C.P. 9417 WHEREAS, pending levy limit legislation before the State of Minnesota's Legislature contains provisions that would require that debt service on bonds fit within the levy; and WHEREAS, obligating the City, at this time, to share in the costs of construction of the Project will enable the City to sell bonds for the Project without including debt service within its levy; and WHEREAS, the parties hereto, therefore, desire to amend said Agreement No. PW 04- 06-02 as hereinafter set forth: NOW THEREFORE, IT IS HEREBY AGREED: The following is hereby included as Article XXIV of Agreement No. PW 04-06-02: The City agrees that it is obligated to pay for its share of construction of the Project in the amount of $630,000.00, or such lessor or greater amount as may be determined in a separate future construction agreement between the parties. The parties agree the City's financial responsibilities related to development and construction of the Project cannot be determined until a detailed Project design is completed. The parties further agree the City intends to make such payments from proceeds of general obligation bonds. In the event that general obligation bonds are not available to the City, the City agrees to fund its share of the Project's construction costs with other City funds. II Except as provided herein, all terms and conditions in said Agreement No. PW 04-06-02 shall remain in full force and effect. (this space left intentionally blank) -2- - 1356- Amendment No. 1 to Agreement No. PW 04-06-02 CSAH 15; C.P. 9417 IN TESTIMONY WltEREOF, The parties hereto have caused this agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF MOUND By: Mayor Date: And: Manager Date: COUNTY OF HENNEPIN ATTEST: By:. Deputy/Clerk of the County Board Date: By:. Chair of its County Board Date: APPROVED AS TO FORM: By:. Assistant County Attorney Date: APPROVED AS TO EXECUTION: By: Assistant County Attomey Date: Assistant/Deputy/County Administrator Date: Assistant County Administrator, Public Works and County Engineer Date: RECOMMENDED FOR APPROVAL By:. Director, Transportation Department Date: -3- - 1357-