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2003-11-10A AGENDA MOUND CITY COUNCIL BUDGET WORKSHOP November 10, 2003 6:30 P.M. ~ Call Meeting to Order & Opening Comments - Mayor Pat Meisel Individual Budgets, including Personnel, Capital Purchases & Programs: A. Council - Gino Businaro B. Promotions - Gino Businaro C. Cable TV - Gino Businaro D. City Manager/City Clerk - Kandis Hanson E. Elections - Bonnie Ritter F. Assessing - Gino Businaro G. Finance - Gino Businaro H. Computer - Gino Businaro I. Legal - Gino Businaro J. Police - Jim Kurtz K. Emergency Preparedness - Jim Kurtz/John McKinley L. Planning and Inspection - Sarah Smith M. Streets - Greg Skinner/Carlton Moore N. City Hall Buildings and Services - Jim Fackler/Carlton Moore O. Parks - Jim Fackler/Carlton Moore P. Recreation/Community Services - Jim Fackler/Carlton Moore Q. Contingency - Gino Businaro R. General Fund Transfer - Gino Businaro o o T. U. V. W. X. Y. Z. Fire - Greg Pederson Recycling - Gino Businaro Liquor -John Colotti Water - Greg Skinner/Carlton Moore Sewer - Greg Skinner/Carlton Moore Cemetery - Bonnie Ritter/Jim Fackler Storm Water - Greg Skinner/Carlton Moore Docks - Jim Fackler/Carlton Moore Discussion of General Fund Revenues Discussion of Summary of Revenues and Expenditures Final Discussion A. Levy B. Fund Balance Closing Comments ~ Mayor Pat Meisel Adjourn Date: To: From: Re: CITY OF MOUND MEMO November 4, 2003 Mayor and City Council Hanson, City Manag~ Kandis Levy and Budget 5341 MAYWOOD ROAD MOUND, MN 55364-1687 PH: (952) 472-0600 FAX: (952) 472-0620 WEB: www.cityofmound.com On September 9, 2003 you as the HRA Board and the City Council approved the Proposed Levy and the Preliminary Budget. At that meeting some members made a number of comments expressing some concerns with the level of the levy and indicating that the initial budget tends to be somewhat of a 'wish list'. I do share some of the same concerns. At the same time I would like to address some of the issues that all of us are struggling with: All of us take the budget process very seriously and we make sure that department heads submit only requests that are considered necessary to meet the services that they and their staff are required and directed by you to provide to the citizens of Mound. Your approval of the HRA levy at the maximum will definitely help with the downtown redevelopment, and we appreciate your foresight. o Administration has a strong concem with the General Fund Balance. The State Auditor, our independent auditors, and our financial consultants are recommending a 40 to 50 percent balance. We should have a target of at least 35 percent. Anything less will be seen as a definite fiscal weakness. A stable view of City of Mound finances is essential when considering future bonding needs. I know that you would like to be able to reduce the general levy. There are many reasons why you should levy to the level allowed by law. For the year 2004 the levy limit calculation was changed to reflect the true needs of a city. It is not comparable with the formula used in the past. We would not be comparing the same thing. printed on recycled paper 1 o I think that perhaps some priorities could be revisited, but overall you are looking at a reasonable levy and budget proposal. Hopefully we will be able to improve on it. We most certainly do not want to jeopardize the level of service that the city residents expect of us. o The preliminary budget does not include provisions for cost of living salary increases. Any increase will be reflected in the respective fund balances and will reduce the Fund Balance. In terms of dollars, every 1% increase granted to staff equals approximately $25,000. We are required to negotiate in good faith with all three unions. If an agreement cannot be reached, the police units could ask for arbitration and the P.W. units could opt for strike. In the earliest meetings with the unions, I have opened with a 1% increase, intending to go to 2%, in just 2004, and with a re-opener on wages and health insurance in 2005. To not offer some kind of increase will cost the City in the form of legal defense as we arbitrate and, in the case of the police units, an arbitrator will set the award. According to my information, arbitrators are not observing the hard economic times, but are awarding traditional increases. It is my recommendation to spend our money at home in the form of modest salary increases rather than on legal and exorbitant awards. Doing so will retain morale and save money. -2- City bf Mound Overtime t t ~04~2OO3 Department City Manager Elections Finance Police Planning & Inspections Streets Parks Docks Water Sewer Liquor Store Recycling Total: Year 2002 Amount. $441.19 1,061.50 8.34 29,845.65 1,787.75 19,045.72 0.00 1,800.00 6,946.71 22,823.83 3,819.90 5,763.28 $93,343.87 Year 2003 Amount $0.00 0.00 0.00 32,001.69 1,150.63 12,540.35 136.50 29.79 4,875.23 17,t44.96 225.06 5,602.17 $73,706.38 -3- City bf Mound Payments to Consultants t 1/04/2003 Consultant Year 2002 Year 2003 Ehlers and Associates, Inc. Hoisington, Koegler Group, Inc. Kennedy and Graven McCombs Frank Roos Associates $57,502.82 142,838.11 169,490.38 366,410.10 $18,187.50 161,663.91 78,972.44 338,450.84 Total: $736,241.41 $597,274.69 -4- CITY OF MOUND City of Mound Vendor Transactions by Vendor Gino 11/04103 12:5~ PM Page 360 CHECK Check Nbr Date Invoice Amount Comments Account Dept Descr Search Name HOISINGTON KOEGLER GROUP, INC Account E 101-42400-300 006422 2/26/2002 020702-B1 $62.50 01-02 KELLS LANE VACATION E 101-42400-300 Planning & Inspecti 006707 3/26/2002 030702-E $4,813.21 02-02 MISCELLANEOUS PLANNING E 101-42400-300 Planning & Inspecti 006422 2/26/2002 020702-C $3,507.63 01-02 MISCELLANEOUS PLANNING E 101-42400-300 Planning & Inspecti 006707 3/26/2002 930702-D1 $87.50 02-02 KELLS LANE VACATION E 101-42400-300 Planning & Inspecti 007334 5/28/2002 050702-A1 $1,991.21 MISCELLANEOUS PLANNING E 101-42400-300 Planning & Inspecti 007826 7/23/2002 070902-C3 $337.50 07-02 3030 ISLANDVIEW DECK VAR E 101-42400-300 Planning & Inspecti 007334 5/28/2002 050702-B $262.50 3030 ISLANDVIEW DRIVE VARIANCE 101-42400-300 Planning & Inspecti 007826 7/23/2002 070902-B $1,725.00 07-02 MISC PLANNING CASES E 101-42400-300 Planning & Inspecti 007068 4/23/2002 040902-C $2,292.80 03-02 MISCELLANEOUS PLANNING E 101-42400-300 Planning & Inspecti 008348 9/24/2002 091002-B3 $37.50 08-02 5344 RAMBLER LANE SITE R E 101-42400-300 Planning & tnspecti 008348 9/24/2002 091002-B5 $2,432.87 08-02 MISCELLANEOUS PLANNING E 101-42400-300 Planning & Inspecti 008348 9/24/2002 091002-B4 $112.50 08-02 ANTHONY'S FLORAL RESEAR E 101-42400-300 Planning & Inspecti 008348 9/24/2002 091002-B2 $577.50 08-02 LANGDON BAY TRAIL E 101-42400-300 Planning & Inspecti 008348 9/24/2002 091002~B1 $37.50 08-02 HENTGES JOINT POWERS E 101-42400-300 Planning & Inspecti 008229 9/9/2002 080802-C3 $56.25 07-02 VOICESTREAM 911 ANTENNA E 101-42400-300 Planning & Inspecti 010903-D1 $18.75 12-02 XXXX THREE POINTS VARIAN E 101-42400-300 Planning & Inspecti 008877 11/26/2002 110702-C4 $93.75 10-02 LANGDON BAY TRAIL E 101-42400-300 Planning & Inspecti 008877 11/26/2002 110702-C5 $487.50 10-02ZONING MAP E 101-42400-300 Planning & Inspecti 010903-C1 $325.55 12-02 PLANNING MISC SERVICES E 101-42400-300 Planning & Inspecti 009132 12/24/2002 120502-C $871.26 11-02 MISC PLANNING E 101-42400-300 Planning & Inspecti 008229 9/9/2002 080820-C4 $1,801.19 07-02 PLANNING MISCELLANEOUS E 101-42400-300 Planning & Inspecti 008229 9/9/2002 080802-D3 $393.75 07-02 PLANNING CASES MlSCALLE E 101-42400-300 Planning & Inspecti 008575 10/22/2002 100802-B5 $1,274.08 09-02 MISC PLANNING E 101-42400-300 Planning & Inspecti 007582 6/25/2002 060602-Cl $618.75 05-02 MISC PLANNING E 101-42400-300 Planning & Inspecti 007582 6/25/2002 060602-B4 $2,799.05 05-02 MISC PLANNING E 101-42400-300 Planning & Inspecti Account E 101-42400-300 $27,017.60 Account E 101-45200-300 008575 10/22/2002 100802-C $150.00 Account E 101-45200-300 $150.00 09-02VARIANCES E 101-45200-300 Parks Account E 401-43100-300 007334 5/28/2002 050702-A2 Account E 401-43100-300 $112.50 WESTEDGE ROAD IMPROVEMENT E 401~43100-300 $112.50 Streets Account E 401-46540-300 006422 2/26/2002 020702-D 006707 3/26/2002 030702~F 007826 7/23/2002 070902-A 007068 4/23/2002 040902-A 008348 9/24/2002 091002-A 009132 12/24/2002 120502-A 008877 11/26/2002 110702-B 008229 9/9/2002 080802-A 010903-A 008575 10/22/2002 100802-A 007582 6/25/2002 060202-A Account E 401-46540-300 $4,020.65 01~02 LSOT LAKE GREENWAY E 401~46640-300 $857.00 02-02 LOST LAKE GREENWAY E 401-46540-300 $1,248.00 07-02 LOST LAKE GREENWAY CD'S E 401-46640-300 $777.00 03-02 LOST LAKE GREENWAY CD'S E 401-46540-300 $1,174.87 08-02 LOST LAKE GREENWAY E 401-46540-300 $262.85 11-02 LOST LAKE GREENWAY E 401-46540-300 $3,412.85 10-02 LOST LAKE GREENWAY E 401-46540-300 $981.00 07-02 LOST LAKE GREENWAY CD'S E 401-46540-300 $2,462.50 12-02 LOST LAKE GREENWAY E 401-46540-300 $4,639.87 LOST LAKE GREENWAY CD'S E 401-46540-300 $214.50 05-02 LOST LAKE GREENWAY CD'S E 401-46540-300 $20,051.09 Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Account E 401-46580-300 008229 9/9/2002 080802-D2 Account E 401-46580-300 $525.00 07-02 PUBLIC SAFETY BUILDING $525.00 E 401-46580-300 Mound Facilities Account E 455-46377-300 -5- CITY OF MOUND City of Mound Vendor Transactions by Vendor Gino 11/04/03 12:58 PM Page 361 CHECK Check Nbr Date Invoice Amount Comments Account Dept Descr 006422 2/26/2002 020702-E $15,290.26 01-02 CTY RD 15 STREETSCAPE E 455-46377-300 Lynwood/15 Realig 006707 3/26/2002 030702-A $5,906.78 02-02 CTY RD 15 STREETSCAPE E 455-46377-300 Lynwood/15 Realig 007068 4/23/2002 040902-F2 007826 7/23/2002 070903-D3 007068 4/23/2002 040902-B 008877 11/26/2002 110702-A 009132 12/24/2002 120502-B 008229 9/9/2002 080802-B 010903-B Account E 455-46377-300 $517.50 03-02 COUNTY ROAD 15 ASSESSM E 455-46377-300 Lynwood/15 Realig $645.83 07-02 CTY RD 15 RELOCATION E 455-46377-300 Lynwood/15 Realig $2,590.40 03-02 CR 15 STREETSCAPE E 455-46377-300 Lynwood/15 Realig $1,128.00 10-02 CTY RD 15 STREETSCAPE E 455-46377-300 Lynwood/15 Realig $2,481.52 11-02 CTY RD 15 STREETSCAPE E 455-46377-300 Lynwood/15 Realig $695.80 07-02 CTY RD 15 STREETSCAPE E 455-46377-300 Lynwood/15 Realig $4,571.23 12-02 CTY RD 15 STREETSCAPE E 455-46377-300 Lynwood/15 Realig $33,827.32 Account E 455-46379-300 006422 2/26/2002 020702-A 007826 7/23/2002 070902-E2 008877 11/26/2002 110702-D 008877 11/26/2002 110702-C3 008229 9/9/2002 080802-F 008229 9/9/2002 080802-Cl 123102 008575 10/22/2002 100802-D 007582 6/25/2002 060602-EI Account E 455-46379-300 $1,952.25 01-02 POST OFFICE BID PACKAGE E 455-46379-300 New Post Office $115.00 07-02 POST OFFICE DEVELOPMEN E 455-48379-300 New Post Office $1,225.75 10-02 MOUND VISIONS E 455-46379-300 New Post Office $37.50 10-02 POST OFFICE SITE E 455-46379-300 New Post Office $2,121.50 07-02 POST OFFICE RELOCATION E 455-46379-300 New Post Office $37.50 07-02 POST OFFICE RELOCATION E 455-46379-300 New Post Office $2,875.00 12-02 MOUND VISIONS E 455-46379-300 New Post Office $840.04 09-02 COUNTY RD 15 RELOCATION E 455-46379-300 New Post Office $305.75 05-02 POST OFFICE RELOCATION E 455-46379-300 New Post Office $9,510.29 Account E 455-46380-300 006707 3/26/2002 030702-C 006707 3/26/2002 030702-B 006422 2/26/2002 020720-F 007826 7/23/2002 070902-E3 007068 4/23/2002 040902-E 007068 4/23/2002 040902-F-1 007826 7/23/2002 070902-D1 007334 5/28/2002 050702-D 007334 5/28/2002 050702-C 008348 9/24/2002 091002-C 008877 11/26/2002 110702-E 009132 12/24/2002 120502-E 008229 9/9/2002 080802-E 008575 10/22/2002 100802-E 007582 6/25/2002 060602-D 007582 6/25/2002 060602-E2 Account E 455-46380-300 $2,352.56 02-02 TIF RELATED WORK E 455-46380-300 Misc District 1-2 $2,472.50 02-02 MOUND VISIONS E 455-46380-300 Misc District 1-2 $1,359.00 01-02 MOUND VISIONS E 455-46380-300 Misc District 1-2 $345.00 07-02 TIF RELATED WORK E 455-46380-300 Misc District 1-2 $3,274.75 03-02 TIF RELATED WORK E 455-46380-300 Misc District 1-2 $5,461.70 03-02 MOUND VISIONS E 455-46380-300 Misc District 1-2 $645.82 07-02 GREENWAY E 455-46380-300 Misc District 1-2 $2,192.47 TIF RELATED WORK E 455-46380-300 Misc District 1-2 $3,272.31 MOUND VISIONS E 455-46380-300 Misc District 1-2 $1,779.75 08-02 TIF RELATED WORK E 455-46380-300 Misc District 1-2 $933.87 10-02 TIF RELATED WORK E 455-46380-300 Misc District 1-2 $535.75 11-02 TIF RELATED WORK E 455-46380-300 Misc District 1-2 $1,568.00 07-02 MOUND VISIONS E 455-46380-300 Misc District 1-2 $363.25 09-02 TIF RELATED WORK E 455-46380-300 Misc District 1-2 $832.50 05-02 MOUND VISIONS E 455-46380-300 Misc District 1-2 $1,244.00 05-02 TIF RELATED WORK E 455-46380-300 Misc District 1-2 $28,633.23 Account E 496-46580-300 010903-C5 Account E 496-46580-300 $37.50 $37.50 12-02 PUBLIC SAFETY BUILDING E 496-46580-300 Mound Facilities Account E 602-49450-300 007826 7/23/2002 070902-D2 $1,291.64 07-02 LIFT STATION E 602-49450-300 Sewer Utility 007582 6/25/2002 060602-B1 $112.50 05-02 LIFT STATION PROJECT E 602-49450-300 Sewer Utility Account E 602-49450-300 $1,404.14 Account E 675-49425-300 008348 9/24/2002 091002-E 008575 10/22/2002 100802-B3 Account E 675-49425-300 $460.00 08-02 BALBOA LAND PURCHASE $75.00 09-02 BALBOA LAND PURCHASE $535.00 E 675-49425-300 E 675-49425-300 Storm Water Utility Storm Water Utility -6- CITY OF MOUND City of Mound Vendor Transactions by Vendor Gino 11/04/03 12:58 PM Page 362 CHECK Check Nbr Date Invoice Amount Comments Account Dept Descr Account G 101-20200 006272 2/13/2002 011002-B2 $1,437.23 12-01 PLANNING MISCELLANEOUS G 101-20200 Account G 101-20200 $1,437.23 Account G 101-22854 008877 11/26/2002 110702-C1 $112.50 10-02 LANGDON BAY G 101-22854 008575 10/22/2002 100802-B4 $225.00 09-02 ROTTLUND DEVELOPMENT G 101-22854 006272 2/13/2002 011002-B5 $410.54 12-01 LANGDON BAY DEVELOPME G 101-22854 007582 6/25/2002 060602-B2 $75.00 05-02 LANGDON BAY G 101-22854 Account G 101-22854 $823.14 Account G 101-22855 009132 12/24/2002 120502-D 010903-C3 006272 2/13/2002 011002-E2 006272 2/13/2002 011002-B 1 007582 6/25/2002 060602-B3 Account G 101-22855 $460.00 11-02 METRO PLAINS DEVELOPME G 101-22855 $627.50 12-02 METRO PLAINS DEVELOPME G 101-22855 $739.67 12-01 METRO PLAINS DEVELOPME G 101-22855 $205.32 12-01 METRO PLAINS DEVELOPME G 101-22855 $112.50 05-02 METRO PLAINS G 101-22855 $2,144.99 Account G 101-22857 008348 9/24/2002 091002-D2 008229 9/9/2002 080802-C2 008575 10/22/2002 100802-B1 Account G 101-22857 $37.50 08-02 BECKER REZONING G 101-22857 $187.50 07-02 BECKER PROPERTY ISSUES G 101-22857 $75.00 09-02 BECKER REZQNING G 101-22857 $300.00 Account G 101-22869 008575 10/22/2002 100802-B2 Account G 101-22869 $150.00 $150.00 09-02 LANGDON WOODS G 101-22869 Account G 101-22878 006272 2/13/2002 011002-B4 Account G 101-22878 $410.64 $410.64 12-01 VERIZON PERMIT G 101-22878 Account G 101-22889 006272 2/13/2002 011002-B3 Account G 101-22889 $205.32 $205.32 12-01 MILTON VAQRIANCE RESOL G 101-22889 Account G 101-22891 006422 2/26/2002 020702-B2 006707 3/26/2002 030702-D2 Account G 101-22891 $62.50 01-02 KELLS LANE VACATION G 101-22891 $87.50 02-02 KELLS LANE VACATION G 101-22891 $150.00 Account G 101-22892 006707 3/26/2002 030702-D4 007068 4/23/2002 040902-D2 Account G 101-22892 $487.50 02-02 BERGQUIST SUB-DIVISION G 101-22892 $150.00 03-02 BERQUIST MINOR SUBD G 101-22892 $637.50 Account G 101-22895 006707 3/26/2002 030702-D3 006422 2/26/2002 020702-B3 Account G 101-22895 $87.50 02-02 KELLS LANE VACATION G 101-22895 $62.50 01-02 KELLS LANE VACATION G 101-22895 $150.00 Account G 101-22896 007826 7/23/2002 070902-C2 $225.00 07-02 SWTRAILS PLAT G 101-22896 -7- CITY OF MOUND City of Mound Vendor Transactions by Vendor Gino 11/04/03 12:58 PM Page 363 CHECK Check Nbr Date Invoice Amount Comments Account Dept Descr 008348 9/24/2002 091002-D1 007582 6/25/2002 060602-C2 Account G 101-22896 Account G 101-22898 007068 4/23/2002 040902-D1 Account G 101-22898 Account G 101-22899 007826 7/23/2002 070902-C1 008229 9/9/2002 080802-D1 Account G 101-22899 Account G 101-22904 007582 6/25/2002 060602-C3 Account G 101-22904 Account G 101-22908 007826 7/23/2002 070902-E1 Account G 101-22908 Account G 101-22914 008877 11/26/2002 110702-C2 Account G 101-22914 Account G 101-22916 010903-D2 Account G 101-22916 Account G 101-22919 010903-C2 Account G 101-22919 Account G 101-22920 010903-CA Account G 101-22920 Account G 401-20200 006272 2/13/2002 011002-A Account G 401-20200 Account G 455-20200 006272 2/13/2002 011002-D 006272 2/13/2002 011002-E 1 006272 2/13/2002 011002-C Account G 455-20200 $150.00 08-02 MINNETONKA TRAILS PLAT $600.00 05-02 MTKA TRAILS PLAT $975.00 G 101-22896 G 101-22896 $37.50 03-02 ROBERGE MINOR SUBDNARI G 101-22898 $37.50 $112.50 07-02 PASTUCK MINOR SUB-DIVISI G 101-22899 $168.75 07-02 PASTUCK MINOR SUB-DIVISl G 101-22899 $281.25 $18.75 05-02 4831 SHORELINE BLVD CUP $18.75 G 101-22904 $345.00 07-02LANDFORM DEVELOPMENT $345.00 G 101-22908 $37.50 10-02 MIDDLESTEADT WAIVER $37.50 G 101-22914 $37.50 12-02 LAKESIDE BRENSHELL SUB- G 101-22916 $37.50 $131.25 12-02 5218 DRUMMOND ROAD $131.25 G 101-22919 $37.50 12-02 BETH EL GARAGE $37.50 G 101-22920 $11,717.04 12-01LOSTLAKE GREENWAY $11,717.04 G 401-20200 $308.43 12-01 MUELLER-LANSING AGREEM G 455-20200 $369.83 12-01 TIF RELATED WORK G 455-20200 $11,453.35 12-01 CTY RD 15 STREETSCAPE G 455-20200 $12,131.61 Search Name HOISlNGTON KOEGLER GR $153,962.39 -8- CITY OF MOUND City of Mound Vendor Transactions by Vendor Gino 11/04/03 1:01 PM Page 336 CHECK Check Nbr Date Invoice Amount Comments Account Dept Descr Search Name HOISlNGTON KOEGLER GROUP, INC Account E 101-41110-300 011033 4/22/2003 040803-E $838.00 03-0 SERVICE DISTRICT E 101-41110-300 Council Account E 101-41110-300 $638.00 Account E 101-42400-300 011929 7/22/2003 070803-C $1,480.28 06-03 MISC PLANNING E 101-42400-300 Planning & Inspecti 011610 6/24/2003 060503-C $1,354.00 05-03 MISC PLANNING E 101-42400-300 Planning & Inspecti 012232 8/27/2003 080703-B1 $990.96 07-03 MISCELLANEOUS PLANNING E 101-42400-300 Planning & Inspecti 012482 9/23/2003 09-09-03-C $917.66 08-03 MISCELLANEOUS PLANNING E 101-42400-300 Planning & Inspecti 012770 10/28/2003 100703-C $847.92 09-03 MISCELLANEOUS PLANNING E 101-42400-300 Planning & Inspecti 010666 3/25/2003 030603-Cl $80.00 02-03 5108 DRUMMOND E 101-42400-300 Planning & Inspecti 010666 3/25/2003 030603-C2 $1,045.15 02-03 PLANNING MISCELLANEOUS E 101-42400-300 Planning & Inspecti 010420 2/25/2003 020603-D1 $1,023.76 01-03 PLANNING MISCELLANEOUS E 101-42400-300 Planning & Inspecti 011343 5/27/2003 050803-C3 $1,153.28 04-03 PLANNING MISCELLANEOUS E 101-42400-300 Planning & Inspecti 011033 4/22/2003 040803-C2 $703.75 03-03 PLANNING MISCELLANEOUS E 101-42400-300 Planning & Inspecti Account E 101-42400-300 $9,596.76 Account E 101.45200-300 010420 2/25/2003 020603-B $500.00 Account E 101-45200-300 $500.00 01-03 PARK SIGNAGE E 101-45200-300 Parks Account E 401-46540-300 011929 7/22/2003 070803-A $650.00 011610 6/24/2003 060503-A $750.00 012232 8/27/2003 080703-A $6,304.30 012482 9/23/2003 09-09-03-A $2,268.00 012770 10/28/2003 100703-A $5,527.48 010668 3/25/2003 030603-A $2,423.01 010420 2/25/2003 026030-C $7,948.00 011033 4/22/2003 040803-A $2,725.00 011343 5/27/2003 050803-A $100.00 Account E 401-46540-300 $28,695.79 06-03 LOST LAKE GREENWAY CD'S E 401-46540-300 05-03 LOST LAKE GREENWAY CD'S E 401-46540-300 07-03 LOST LAKE GREENWAY CD'S E 401-46540-300 08-03 LOST LAKE GREENWAY - CA E 401-46540-300 09-03 LOST LAKE GREENWAY E 401-46540-300 02-02 LOST LAKE GREENWAY E 401-46540-300 01-03 LOST LAKE GREENWAY E 401-46540-300 03-03 LOST LAKE GREENWAY E 401-46540-300 04-03 LOST LAKE GREENWAY E 401-46540-300 Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Green Way Constr Account E 455-46377-300 011929 7/22/2003 070803-B $10,946.84 011929 7/22/2003 070803-E2 $2,025.60 011610 6/24/2003 060503-D $60.00 011610 6/24/2003 060503-B $9,120.77 012482 9/23/2003 09-09-03-3 $568.00 012482 912312003 09-09-03-B $14,936.11 012232 8/27/2003 080703-F $21,827.86 012232 8/27/2003 080703-D $1,239.19 012770 10/28/2003 100703-B $4,861.81 012770 10/28/2003 100703-D $833.00 010420 2/25/2003 020603-A $3,840.34 010666 3/25/2003 030603-B $5,969.00 011343 5/27/2003 050803-E $180.00 011033 4/22/2003 040803-B $6,869.57 011343 5/27/2003 050803-B $8,399.23 Account E 455-46377-300 $91,677.32 06-03 CTY RD 15 STREETSCAPE E 455-46377-300 06-03 MOUND VISIONS E 455-46377-300 05-03 MOUND VISIONS E 455-46377-300 05-03 CTY RD 15 STREETSCAPE E 455-46377-300 08-03 MOUND VISIONS E 455-46377-300 08-03 CTY RD 15 STREETSCAPE E 455-46377-300 07-03 CTY RD 15 STREETSCAPE E 455-46377-300 07-03 MOUND VISIONS E 455-46377-300 09-03 CTY RD 15 STREETSCAPE E 455-46377-300 09-03 MOUND VISION E 455-46377-300 01-03 CR 15 STREETSCAPE E 455-46377-300 02-03 CR 15 STREETSCAPE E 455-46377-300 04-03 MOUND VISIONS E 455-46377-300 03-03 CR 15 STREETSCAPE E 455-46377-300 04-03 CTY RD 15 STREETSCAPE E 455-46377-300 Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Lynwood/15 Realig Account E 455-46379-300 010420 2/25/2003 020603-F $1,570.00 010666 3/25/2003 030603-E $180.00 011033 4/22/2003 040803-F $516.00 01-03 MOUND VISIONS 02-02 MOUND VISIONS 03-03 MOUND VISIONS E 455-46379-300 E 455-46379-300 E 455-46379-300 New Post Office New Post Office New Post Office -9- CITY OF MOUND City of Mound Vendor Transactions by Vendor Gino 11/04/03 1:01 PM Page 337 CHECK Check Nbr Date Invoice Amount Comments Account Dept Descr Account E 455-46379-300 Account E 455-46380-300 011929 7/22/2003 070803-F2 012232 8/27/2003 080703-E 012482 9/23/2003 09-09-03-F 012770 10/28/2003 100703-E 010420 2/25/2003 020603-G 010666 3/25/2003 030603-F2 Account G 010154 010154 010154 010154 010154 010154 Account G Account G 011343 Account G Account G 010420 010420 Account G Account G 012232 Account G Account G 011610 011929 011929 010666 011343 011343 011033 Account G Account G 010420 Account E 455-46380-300 101-20200 1/28/2003 010903-D2 1/28/2003 010903-D1 1/28/2003 010903-C4 1/28/2003 010903-C1 1/28/2003 010903-C3 1/28/2003 010903-C2 101-20200 101-22854 5/27/2003 050803-Cl 101-22854 101-22855 2/25/2003 020603-D2 2/25/2003 020603-E1 101-22855 101-22892 8/27/2003 080703-B2 101-22892 101-22908 6/24/2003 060503-F 7/22/2003 070803-E1 7/22/2003 070803-F1 3/25/2003 030603-F1 5/27/2003 050803-C2 5/27/2003 050803-F 4/22/2003 040803-G 101-22908 101-22916 2/25/2003 020603-E2 Account G 101-22916 Account G 101-22917 011610 6/24/2003 060503-E1 011033 4/22/2003 040803-D3 011033 4/22/2003 040803-C1 Account G 101-22917 $2,266.00 $1,129.06 06-03 TIF RELATED WORK $438.00 07-03 TIF RELATED WORK $558.00 08-03 TIF RELATED WORK $650.00 09-03 TIF RELATED WORK $738.00 01-03 TIF RELATED WORK $1,376.00 02-03 TIF RELATED WORK $4,889.06 E 455-46380-300 Misc District 1-2 E 455-46380-300 Misc Distdct 1-2 E 455-46380-300 Misc District 1-2 E 455-46380-300 Misc District 1-2 E 455-46380-300 Misc District 1-2 E 455-46380-300 Misc District 1-2 $37.50 12-02 LAKESIDE BRENSHELL SUB- G 101-20200 $18.75 12-02 XXXX THREE POINTS VARIAN G 101-20200 $37.50 12-02 BETH EL GARAGE G 101-20200 $325.55 12-02 PLANNING MISC SERVICES G 101-20200 $627.50 12-02 METRO PLAINS DEVELOPME G 101-20200 $131.25 12-02 5218 DRUMMOND ROAD G 101-20200 $1,178.05 $100.00 04-03 LANGDON BAY DEVELOPME G 101-22854 $100.00 $120.00 $40.00 $160.00 01-03 METRO PLAINS DEVELOPME G 101-22855 01-03 METRO PLAINS DEVELOPME G 101-22855 $60.00 07-03 4784 NORTHERN ROAD SUB- G 101-22892 $60.00 $1,876.00 $337.60 $1,505.40 $1,376.00 $40.00 $1,543.70 $738.00 05-03 MOUND HARBOR RENAISSA G 101-22908 06-03 LANDFORM DEVELOPMENT G 101-22908 06-03 LANDFORM DEVELOPMENT G 101-22908 02-03 LANDFORM DEVELOPMENT G 101-22908 04-03 MOUND HARBOR RENASAIN G 101-22908 04-03 MOUND HARBOR RENASIAN G 101-22906 03-03 LANDFORM DEVELOPMENT G 101-22908 $7,416.70 $40.00 01-03 1975LAKESIDE SUB-DIV $40.00 G 101-22916 $240.00 $160.00 $80.00 $48O.OO 05-03 BODINE MINOR SUBDIVISION G 101-22917 03-03 STODDARD SUB-DIVISION G 101-22917 03-03 STODDARD CASE REVIEW G 101-22917 Account G 101-22918 -10- CITY OF MOUND City of Mound Vendor Transactions by Vendor Gino 11/04/03 1:01 PM Page 338 CHECK Check Nbr Date Invoice Amount Comments Account Dept Descr 011929 7/22/2003 070803-D2 012232 8/27/2003 080703-C3 010420 2/25/2003 020603-E3 011033 4/22/2003 040803-D2 Account G 101-22918 Account G 101-22921 010666 3/25/2003 030603-D 011033 4/22/2003 040803-D4 Account G 101-22921 Account G 101-22923 011343 5/27/2003 050803-D1 Account G 101-22923 Account G 101-22924 011343 5/27/2003 050803-D3 Account G 101-22924 Account G 101-22925 011343 5/27/2003 050803-D2 Account G 101-22925 Account G 101-22927 011343 5~27/2003 050803-D4 Account G 101-22927 Account G 101-22929 012232 8/27/2003 080703-C4 Account G 101-22929 Account G 101-22931 012232 8/27/2003 080703-C2 011033 4/22/2003 040803-D1 Account G 101-22931 Account G 101-22934 011929 7/22/2003 070803-D1 Account G 101-22934 Account G 101-22942 011610 6/24/2003 060503-E2 Account G 101-22942 Account G 101-22945 012232 8/27/2003 080703-C1 012482 9/23/2003 09-09-03-D2 Account G 101-22945 Account G 101-22959 012482 9/23/2003 09-09-03-D1 Account G 101-22959 $160.00 06-03 52XX LYNWOOD CODDON 03- G 101-22918 $160.00 07-03 52XX LYNWOOD VARIANCE G 101-22918 $160.00 01-03 5240 LYNWOOD G 101-22918 $320.00 03-03 CODDON VARIANCE G 101-22918 $800.00 $160.00 02-03 2954 OAKLAWN #O2-07 $160.00 03-03 LAZNIAP, Z SUB-DIVISION $320.00 G 101-22921 G 101-22921 $80.00 04-03 4701 ABERDEEN RD,ALBREC G 101-22923 $80.00 $200.00 04-03 6380 BAYRIDGE, STONE $2O0.0O G 101-22924 $120.00 04-03 6041RIDGEWOOD RD,JOHNS G 101-22925 $120.00 $80.00 04-03 5025WREN RD, BODINE $80.00 G 101-22927 $20.00 07-03 1754 JONES LANE $2O.OO G 101-22929 $760.00 07-03 LANGDON TRAIL WARA $360.00 03-03 WARA SKETCH PLAN $1,120.00 G 101-22931 G 101-22931 $60.00 06-03 VARIANCE 03-22LAJOY $60.00 G 101-22934 $80.00 0~03 RENO CUP $80.00 G 101-22942 $360.00 07-03 5234 LYNWOOD BLVD $260.00 08-03 CODDON CUP #03-29 $620.00 G 101-22945 G 101-22945 $80.00 08-03 1754JONESLAKE#03-35 $80.00 G 101-22959 -11- CITY OF MOUND City of Mound Vendor Transactions by Vendor Gino 11/04/03 1:01 PM Page 339 CHECK Check Nbr Date Invoice Amount Comments Account Dept Descr Account G 101-22960 012482 9/23/2003 09-09-03D3 Account G 101-22960 Account G 401-20200 010154 1/28/2003 010903-A Account G 401-20200 Account G 455-20200 010154 1/28/2003 123102 010154 1/28/2003 010903-B Account G 455-20200 Account G 496-20200 010154 1/28/2003 010903-C5 Account G 496-20200 $240.00 08-03 LANGDON TRAIL PDA #03-33 G 101-22960 $240.00 $2,462.50 12-02 LOST LAKE GREENWAY $2,462.50 G 401-20200 $2,875.00 12-02 MOUND VISIONS $4,571.23 12-02 CTY RD 15 STREETSCAPE $7,446.23 G 455-20200 G 455-20200 $37.50 12-02 PUBLIC SAFETY BUILDING G 496-20200 $37.50 Search Name HOISINGTON KOEGLER GR $161,663.91 -12- City 'of Mound Heath Insurance Monthly Premium tl ~O4~20O3 Year Year % 2003 2004 Increase Increase Medica High Option Employee 329.83 374.75 44.92 13.62% Family 869.74 987.70 117.96 13.56% Medica Elect Option Employee 301.29 342.33 41.04 13.62% Family 794.46 902.97 108.51 13.66% Medica Low Option Employee 277.07 333.87 56.80 20.50% Family 730.58 880.35 149.77 20.50% Note: The City pays the full premium for the Employee and contributes $610.00 toward Family. -13- CITY OF MOUND 2003 HEALTH PLANS LOGIS HEALTH CARE GROUP MONTHLY CITY EMPLOYEE DEDUCT EACH PREMIUM CONTRIBUTION CONTRIBUTION PAYROLL MEDICA HIGH OPTION Employee Only $329.83 ALL ......... Employee + Spouse $704.43 $610.01 $94.42 $47.21 Employee + Child(ten) $665.46 $610.00 55.46 27.73 Family $869.74 $610.00 $259.74 $129.87 MEDICA ELECT OPTION Employee Only $301.29 ALL ...... Employee + Spouse $643.47 $610.01 $33.46 Employee + Child(mn) $607.85 ALL $0,00 Family $794.46 $610.00 $184.46 $16.73 $0.00 $92.23 MEDICA LOW OPTION Employee Only $277.07 ALL .......... Employee + Spouse $591.72 ALL $0.00 $0.00 Employee + Child(mn) $558.98 ALL $0.00 $0.00 Family $730.58 $610.00 $120.58 $60.29 HEALTH INSURANCE WAIVER CREDIT You may choose to waive health insurance coverage and receive a $50.00 credit per month. 2003HealthRates -14- CITY OF MOUND 2004 HEALTH INSURANCE PLANS LOGIS HEALTH CARE GROUP MONTHLY CITY EMPLOYEE DEDUCT EACH PREMIUM CONTRIBUTION CONTRIBUTION PAYROLL MEDICA HIGH OPTION Employee Only $374.75 ALL ........ Employee + Spouse $800.37 $610.01 $190.36 $95.18 Employee + Child(mn) $756.10 $610.00 $146.10 $73.05 Family $987.70 $610.00 $377.70 $188.85 MEDICA ELECT OPTION Employee Only $342.33 ALL ---- Employee + Spouse $731.11 $610.01 $121.10 Employee + Child(mn) $690.66 $610.00 $80.66 Family $902.97 $610.01 $292.96 $60.55 $40.33 $146,48 MEDICA LOW OPTION Employee Only $333.87 ALL ..... Employee + Spouse $713.02 $610.00 $103.02 Employee + Child(mn) $673.57 $610.01 $63.56 Family $880.35 $610.01 $270,34 $51.51 $31.78 $135.17 HEALTH INSURANCE WAIVER CREDIT You may choose to waive health insurance coverage and receive a $50.00 credit per month. 2004HealthRates -'15- CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MN 55364-1687 PH: (952) 472~0600 FA.X: (952) 472-0620 WEB: www.cityofmound.com MEMORANDUM TO: Mayor Pat Meisel and City Council FROM: Jim Fackler, Parks Superintendent Katie Hoff, Docks Administrator DATE: September 9, 2003 Projected Dock Revenues and Expenditures Through 2008 As requested, staff updated the Docks Program Projected Revenue and Expenditures through the year 2008. Please note that there was a 3% inflation figure used only in the administration expenditure portion of the worksheet. CC: Kandis Hanson, City Manager Gino Businaro, Finance Director 0 -17- ABDO EICK & Certified Public Accountants & Consultants Grandview Square 5201 Eden Avenue Sui~ 370 Edina, MN 55436 Dear Client: Internal control is a consideration in every audit. In the last several years, there have been numerous highly publicized instances of financial statement fraud. Even before we dealt with Enron related issues, the Auditing Standards Board of the American Institute of Certified Public Accountants (AICPA) was working to improve the audit procedures relating to the consideration of fraud in a financial statement audit. The purpose of this letter is to update you on some changes that will have an impact for our audit of the 2003 financial statements. The Auditing Standards Board issued Statement on Auditing Standards (SAS) No. 99, Consideration of Fraud in a Financial Statement Audit in September 2002 and became effective for periods beginning after December 15, 2002. This standard was issued to improve the chances that material misstatements due to fraud would be detected. We have always had standards addressing the likelihood of fraud in our audit, but some of the significant changes are listed below: · Brainstorming sessions with audit team members to discuss the potential for material misstatement due to fraud. · More inquiry designed to detect fraud. · More analytical procedures designed to identify the risk of the material misstatement due to fraud. · More information gathering procedures. The results of the procedures could lead to more fieldwork dmSng the audit. At a minimum, we will be spending more time in the preliminary stages of the audit. If our preliminary work indicates a higher risk of fraud exists, we will spend time in that area to develop procedures to address that risk. The effects of this Standard will result in more time during the audit, which will result in a higher cost to you. We are not approaching this Standard as a revenue generating tool. We are looking at this standard as an opportunity to rethink our audit practices and design effective new ways to make you better. Our mission as a firm is to help you improve your organization. We look forward to answering any questions and helping you prepare for year end. Sincerely, ABDO, EICK & MEYERS, LLP Certified Public Accountants 952.835.9090 Fax 952.835.3261 www. aemcpas.com - 1 8 - ities Num]~er 31 October 15, 2003 State auditor issues "ruling" on use of administrative fines Says cities "circumventing state law" Anne Finn Early this month, the Office of the State Auditor (OSA) issued a news release accusing some cities and counties of "circumventing state law and the mfiform traffic citation in an effort to generate revenue for the local government." The news release announced that the OSA does not believe cities and counties have the authority to issue administrative penalties for traffic violations. In recent months, some cities and counties have adopted ordinances that are duplicative of state petty misde- meanor traffic statutes, and have implemented related fine schedules. The OSA reviewed the issue at the request of the president of the Association of Minnesota Counties and the chair of the Honse Judiciary Policy & Finance Conunittee. Cities are generally limiting uses of traffic-related administrative fines to first offenses, and to what some would describe as low-level violations such as driving fewer than 10 miles per hour above the speed lhnit. According to cities that have expanded the use of administrative fines to traffic violations, the practice of using administrative citations for these violations makes sense. More importantly, they say, the primary goal is not to increase local revenues. The use of administrative fines for minor traffic offenses can correct bad driving behaviors without adding burdens to county court systems. Cities can save money and keep officers on rebmlar duty by limiting travel expenses and duty-hours spent on court hearings that may be located outside the jurisdiction. The local fines--typically around $40--are significandy lower than the statutory citations. Cities that have adopted achninistrative fine schedules for traffic violations say the surcharges imposed by the state make the cost of statutory violations excessive for residents (see table below). Adminis- trative penalties allow officers to essentially issue warnings with Distribution of Monies Collected for StatUtory Moving Violation (under 10 miles per hour over speed limit) Total Fine $40.00 Fine Breakdown Local Units of Government $26.66 State General Fund $13.33 Total Surcharge $60.00 Surcharge Breakdown POST Board $9.75 Game and Rsh Fund $0.25 State General Fund $50.00 County Law Ubrary $3.00-$15.00 Surcharge (detemllned by eount~) Total Amount Paid $103.00- $115.00 Note: In counties where courts have not been taken over by tha state, the total fine is split between the cit~ and the county. - 1 9- Continued on page 7 Continued from page 5 ment were general¥ unav, rare o£the review process; only scattered and infrequent participation by cities occurred over the time period. MNOPS has indicated that proposed rules changes will likely affect cities as operators of under- ground facilities. There are strong indications that proposed rules will attempt to broaden the definition of the term "operator" to include city responsibility to locate private under- ground facilities that interconnect with city-owned infrastructure or which are metered by the city for utility billings. The Dept. of Public Safety (DP§) asserts that in view of the fact that state statutes direct the commissioner of public safety to enforce Chapter 216D, the department is authorized to adopt rules by which to enforce pipeline safety requirements. Through the MNOPS, DPS is seeking comments or information on these possible rule changes either in writing or in oral statements until further notice is published that DPS intends to adopt or withdraw proposed changes to current rules. To date, no draft of rule changes has been published. ~- Continued from page I consequences for first-time, low-level offenders. The OSA maintains that cities simply do not have the authority to e~fforce traffic laws using tickets other than statutory citations. "Cities and counties may think this is a clever way to increase revenues in their ccitt'ers," said State Auditor Pat Awada. "But the legislature requires use ora uniform state traffic ticket, even for traffic-related ordinance violations. By using their own local tickets, cities appear to be circumvent- ing state law." While the ruling focuses on the use of admh~istrative penalties for traffic violations, it also raises questions about the authority of statutory cities to impose arty admJmstrative penalties, including those issued for "quality of life" ordinances such as nuisance and property code violations. The OSA's ruling does state that charter cities may have additional authority in their charters to impose certain administra- tive penalties for ordinances that do not duplicate state statute. Although the OSA's ruling is not considered binding, it does indicate a ~ strong likelihood that there will be legislative efforts in 2004 to clarify or lim/t the authority of local units of government to impose certain adnfinistrative penalties. The League is attempting to learn whether the attorney general's office plans to issu%] an opinion. / The LMC Board of Directors will meet this Thursday, Oct. 16, to discuss and vote on recommendations made by League policy committees that met over the sununer. The Improving Service Delivery Comm/ttee recom- mended policy language on the use of administrative fines. The policy supports the traditional uses of administrative fines--those pertaining to local regulatory ordinances--and remains silent on the use of achninis- trative fines for petty misdemeanors such as minor traffic violations. The committee also took a position of non-support for use of administrative fines for violations of ordinances that duplicate misdemeanor or higher level state statutes. Finally, the committee included a provision in the policy statement that calls for fairness in adnfinistrative penalty hearings. To view the news release and letters outlining the OSA's ruling, visit the OSA web site at: www. auditor, state.mn.us/mainTmp. lasso?page= =prs03adminfees. ~- October 15, 2003 -20- Page 7 Increase Your Revenues 'thout Raising Rates By Jodl Dobson, CPA, Senior Accountant Is your utility or community experiencing continually increasing costs? Are you searching for ways to increase your revenue sources? If so, you are not alone. In today's tender economy, many utilities are looking for ways to ensure their financial stability without raising rates or taxes. How can this be accom- plished? One answer is alternative revenue sources. · Leasing Infrastructure Space.. Often utilities own infrastructure that can be utilized by other entities for a related purpose. Electric utilities can often collect pole attachment revenue from telephone and cable TV providers. Water utilities often lease water tower space to cellular telephone companies. Be sure to consider security concerns and the long-term need for these services before entering into such contracts. Utilities and municipalities are now exploring nontraditional methods to recover the cost of operation and capital expansion from both current and future customers. Alternative revenue sources are designed'to recover costs based on a cost driver other than meter size or property value. The result is a more direct cost-benefit relationship for your customers. Here are some examples of ways you could utilize alternative revenue sources: Fire Protection: Some states allow atitude in recovery of public fire protecnon costs. These costs can be recovered from the municipality through the tax levy or directly from the customers. Direct charges can be based on meter size, property value, square feet of improvements or estimated number of fire calls by class. The direct charge method allows recovery from tax-exempt .entities which benefit from these services. · Connection or Impact Fees: These fees recover the cost of extra capacity designed to serve future customers as they hookup to the system, rather than from existing customers. · Storm Water Control: As urban grovah continues, communities are doing more to control storm water runoff. Establishing a storm water utility and recovering costs from commu- nity members through a monthly or quarterly fee avoids an increase in the tax levy. · Other Services: Similarly, other services that have been traditionally provided by the munici- pality through the tax levy, such as garbage collection or street maintenance, can utilize user fees for cost recovery. Utility management can lend expertise to the municipality for developing and administering such fees. · Combined Internal Services: In some instances, it is benefidal for two or more neighboring communities to work together and provide combined internal utility services. Examples indude joint meter reading or billing departments, shared operators, or joint wastewater treatment facilities. These joint ventures Continued on page 3 can result in reduced costs for both partidpants. Before administering these types of fees, it is important to understand how any change will affect the customers in your community. Then consider any legislation or regulation which may dictate how you implement fees. Finally, creating a detailed analysis of all alternatives prior to making any decisions will ensure the proper cost driver is used and the desired revenues are recov- ered from the appropriate customers without detriment to other revenue sources. If you have questions about any of the ideas discussed here, or would like help creating a financial analysis of your options, please contact Jodi Dobson at jdobson~virchowkrause.com_ or 800.362.7301 extension 2469. -21 -