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2004-03-23J o AGENDA MOUND HOUSING AND REDEVELOPMENT AUTHORITY March 23, 2004 7:20 P.M. Open meeting Action approving agenda, with any amendments Action approving minutes: February 24, 2004 regular meeting Report on Indian Knoll Manor by Cindy Reiter of Westport Properties, with any necessary action Adjourn Page 1-11 MOUND HOUSING AND REDEVELOPMENT AUTHORITY FEBRUARY 24, 2004 The Mound Housing and Redevelopment Authority of and for the City of Mound, Minnesota, met in regular session on Tuesday, February 24, 2004, at 7:00 p.m. in the council chambers of city hall. Members Present: Chairperson Pat Meisel; Commissioners Bob Brown, Mark Hanus, David Osmek and Peter Meyer. Others Present: City Attorney John Dean, Executive Director Kandis Hanson, City Clerk Bonnie Ritter, SRO Dan Niccum, Cindy Reiter, Finance Director Gino Businaro. 1. OPEN MEETING Chair Meisel called the meeting to order at 7:00 p.m. 2. APPROVE AGENDA MOTION by Hanus, seconded by Osmek to approve the agenda. All voted in favor. Motion carried. 3. APPROVE MINUTES MOTION by Brown, seconded by Hanus to approve the minutes of the February 10, 2004 meeting. All voted in favor. Motion carried. 4. REPORT ON INDIAN KNOLL MANOR WITH NECESSARY ACTION School Resource Officer Dan Niccum presented a report on the Crime-Free Housing Program. Indian Knoll Manor is the first apartment building where this program is being implemented. This program was started to eliminate crime in housing, hotels, etc., and involves the prospective tenant signing an agreement stating that they can be evicted if not in compliance with the requirements of this program. Niccum has an office at Indian Knoll Manor and spends as much time there as feasible and stated that the program seems to be working very well. Cindy Reiter of Westport Properties presented her monthly report as follows: A. January bank statement B. December income statement C. Bills dated 2/18/04: MOTION by Osmek, seconded by Hanus to approve payment of the bills in the amount of $12.270.29. D. Vacancy report: There will be only two vacancies as of April 1st. 5. SELECTION OF QUALIFIED FIXTURE APPRAISER(S) AND QUALIFIED BENEFIT CONSULTANT FOR PROPERTIES IN MHRD PROJECT John Dean explained that the City will not be embarking on retaining the appraiser and consultant until an agreement has been underwritten with MHRD to reimburse the costs. HRA Minutes - February 24, 2004 MOTION by Osmek, seconded by Brown to authorize the selection of a qualified fixture appraiser(s) and qualified benefit consultant to provide fixture and relocation analysis on the properties selected for preliminary real estate appraisals, condition on receipt of an agreement from MHRD agreeing to promptly reimburse the HRA for all fees and charges paid to the fixture appraiser(s) and relocation consultants under such agreement(s). All voted in favor. Motion carried. 6. ADJOURN MOTION by Brown, seconded by Osmek to adjourn at 7:20 p.m. All voted in favor. Motion carried. Attest: Bonnie Ritter, City Clerk Chair Pat Meisel I NI~I/~N I~NOLL APAP...TM~,NT, S Page I of 3 541 Account Nurnber: Statement End Date: Number of Enclosures: 02/29?O4 22 hl;I,d:,l,Ml,,ll,,il,,l,,,IMI;"i'.Ml,,,I,l,,I,,dl,ll'",! H'oUiSTNG & REDEVELOPMENT AUTHORITY SPEC]:AL ACCOUNT F~[~N AN CE DI-RECTOR ~5~[ MAYWOOD .:~ED MOUND MN ' 'i ~': !If you have any questions about this statement or your ~ccOUnts, call: 800-225-5935 (1-800-CALL-WELLS). ccounts Acbount Beginfiing Deposits/ Withdrawals/ Ending Balance Credits D eblts Balance Type · B~sicBUSiness Checking with Interest 62,407.50 18,979.00 - 38,385.18 43,001.32 ~0033530 News from Wells Fargo ?* ~Basic Business Checking With Intel'eSt 00020033530 · Housirig & Redev~i'~ment AuthOrity ~s~eCialA~cOunt jan, 31 Beginning Balance Ending Bala'nce Deposits and Credits 62,407.50 43,001.32 Date Transaction' Detail Feb 05 Deposit Fei) 05 Deposit Feb'. 05 DepOSit Fbb~ 06 Hb~'~e~S 303 MIS.c,,,P**a.,y**O?0604 410962421860103 ' · RMT ~V~r~O9'gO39609 '" ~[jUd ope~ating~Fund MN0740 ~ n~ ~;;¢' T~,~;a~: 90§ Migc Pav'.O2Og04 4109~624zf860f03 ', ......... RMT~'~";VV' ~'~'~:,, ~%~98~7****;~**fiud,. OPerating Fund' MN07~ Feb' ,13 Bank By Mail Deposit Feb 25 Deposit'. Feb 27 Interest payment Amount 4~016.00 3,588.00 2,241.00 4,149.00 4~ 149.00 238.75 595.00 2.25 Checks Paid ....................................................................................................................................... Check # Date' Amount Check # Date Amount I. ~ Feb .19 I0;000.00 !447 * Feb 26 5,500.00 ' 3014'~2 ~ Feb 04 3~'~': ~0 ~ 448 Feb 27 56.31 Feb 03 62~00 1454 * Feb 27 400.00 1434 * Feb 02 311.70 1455 Feb 25 4,202.39 1462 * Feb 26 ~ 69.27 1436 * Feb 02 121.29~ 1443 * Feb 04 4,150.25 1464 * Feb 27 90.76 l'1,'f,'t. Feb' 25 850.00 1469 * Feb 26 372:50 1445 Feb 18 4,341.63 1470 Feb 26 419.50 · Gap in Check Sequence ~ntinued on next page I HOusin~ & Redevelopment guthorit¥ . ~-~pecialAccount ' ~ o II Check fi Date A~.vn!, ~Che¢,l( ~# Date Atmount 1471 Feb 26 '13~48 f~176 1473 ' Feb 26 1,046.7f 1477 1475 Feb 26 83.44 1479 ' Daily Balance Summary ..................................................................................... -. .................................. Date Balance Date Balah~e Jan 31 62,407.50 Feb 13 75~769.91 Feb 02 61,974.5i Feb 18 7~t.,428128 Feb 03 '6~,9/~2.;57 Feb 19 Feb 04 57,388'. 16 Feb25 Feb 05 67;£33'~:6 Feb 26 43;~5~. ~4 Feb 06 71~ j382.16 Feb 27 43.00~,32 Feb 09' 75~53'1;16 " Average Collec~?d B~lance ... $ . 63,053,47 4~89 53:3;I Your Interest Continued on next page Mound, MN Public Housin_~ 2020 Commerce Boulevard Mound, MN 55364 As OF January 3'i, 2004 BALANCE SHEET ASSETS 111101- 111700- 112200- 112201- 112900- 116200- 12110O- 140002- 140003- 140005- 140OO7- 140008- 140009- 1400.16- 140017- 140055- 140095- 150600- Cash General Fund Petty Cash Tenants Accounts Receivable Allowance for Doubtful Accounts City of Mound General Fund Investments Prepaid Insurance Development Cost Development Cost Contra Accumlated Depreciation Buildings Furniture,Equipment, Machines-Dwelling Furniture, Equipment, M achines-Admin Land Improvements' Building Improvements Mod Cost Complete Mod Cost Uncomplete Mod Cost Uncomplete Contra TOTAL ASSETS 55,924.29 100.00 2,471.00 (860.00) 910.11 11,433.37 3,577.78 1,505,904.64 (2,042,760.55) (1,693,937.60) 1,642,970.53 31,901.13 16,477.02 8,680.00 516,849.64 536,855.91 56,307.36 (12,000.00) §40,804.63 SURPLUS AND LIABILITIES 211400 - Tenants Security Deposits 211499 - Security Deposit Interest 212900 - Notes Pay Levy Fund 213700 - Payment in Lieu of Taxes 213701 - PILOT Current Year 280200 - HUD PHA Contribution 280600 - Retained Earnings Current Year Net Activity TOTAL SURPLUS AND LIABILITIES (9,428.0O) 66.19 (90,000.00) (3,915.80) (1,222.91) (391,547.73) (125,102.80) (19,653.58) (640.804.63) Mound, MN Public Housin_~ 2020 Commerce Boulevard Mound, MN 55364 As Of January 31, 2004 Statement of Operating Receipts & Expenditures 311000 - Dwelling Rental 312000 - Excess Utilities Total Rental Income 361000 - Investment Interest/General Funds 369000 - Other Income 802000 - Operating Subsidy Total Other Operating Receipts Total Receipts Expenses 411200 - Manager Payroll 413000 - Legal Expense 414000 - Staff Training 415000 - Travel - Accounting Fees .17100 - Auditing Fees 419000 - Sundry-Administrative 419500 - Outside Management Total Administrative Expense 422000 - Tenant Services Total Tenant Services Expense · 431000 - Water 432000- Electricity 433000- Gas 439000 - Other Utility Expense 439100 - Garbage Removal Total Utilities Expense 440000 - Maintenance & Operation 441000- Maintenance Labor 442000- Materials 443000 - Contract Costs Total Maintenance Expense YTD Over Current YTD Prorated (Under) Activity Balance Bud~let Budget (9,852.95) (39,147.19) (42,703.32) (3,556.13) 0.00 (222.55) (233.32) (10.77) (9,852.95) (39,369.74) (42,936.64) 3,566.90 (2.64) (34.08) (143.32) (109.24) (717.00) (1,793.67) (583.32) 1,210.35 0.00 (12,447.00) (19,416.32) (6,969.32) (719.64) (14,274.75) (20,t42.96) 5,868.21 0,572.59) (53,644.49) (63,079.60) 9,435.11 3,912.70 13,217.01 13,066.68 150.33 0.00 0.00 466.68 (466.68) 0.00 261.95 450.00 (188.05) 0.00 144.16 75.00 69.16 95.00 782.93 1,181.68 (398.75) 0.00 0.00 1,613.32 (1,613.32) 844.61 3,875.30 3,436.68 438.62 850.00 2,550.00 3,400.00 (850.00) 5,702.31 20,831.35 23,690.04 (2,858.69) 0.00 0.00 400.00 0.00 0.00 400.00 (4oo.oo) (400.00) 0.00 10,100.76 17,776.68 (7,675.92) 4,729.42 4,729.42 0.00 4,729.42 176.23 1,582.27 3,000.00 (1,417.73) 169.27 6,325.89 3,333.32 2,992.57 5,074.92 22,738.34 24,110.00 (1,371.66) 0.00 459.60 1,133.32 (673.72) 1,118.96 3,204.37 3,966.68 (762.31 ) 0.00 7,419.39 4;833.32 2,586.07 0.00 2,731.17 2,933.32 (202.15) 374.10 1,097.00 1,800.00 (703.00) 1,493.06 14,911.53 14,666.64 244.89 Mound, .MN Public Housin_~ 2020 Commerce Boulevard Mound, MN 55364 As Of Januarv 31, 2004 Statement of Operating Receipts & Expenditures 451000 - Insurance 452000 - Pmts In Lieu Of Taxes' 454000 - Employee Benefit Contributions Total General Expense Current YTD Activity Balance YTD Prorated BudRet Over (Under) BudRet 461.16 2,033.71 4,833.32 (2,799.61) 417.99 1,222.91 2,826.68 (1,603.77) 0.00 2,549.52 3,210.00 (660.48) 879.15 5~806.14 10~870.00 (5,063.86) Total Routine Expense 601000 - Prior Year Adjustments-Cash Total Nonroutine Expense Total Expense 13,149.44 64~287.36 73~736.68 (9~449.32) 0.00 (605.45) 0.00 (605.45) 0.00 (605.45) 0.00 (605.45) 13~149.44 63~681.91 73~736.68 (10~054.77) Printed: 03/16/04 CHECK DETAIL Bank Account 1017 -- Wells Fargo - Indian Knoll Man Westport Properties Page 1 Check# Date Payee ..... . Prop ID Bank Acct Check Memo Check Total Acct# Distribution Memo Bill Ref # Dist Amt 1444 02/05/04 IKM 1445 1446 1447 1448 1449 1450 1451 1452 1453 02/17/04 IKM IKM IKM IKM IKM IKM IKM IKM IKM 02/17/04 iKM 02/17/04 IKM 02/17/04 IKM 02/t 7/04 IKM 02/17/04 IKM 02/17/04 IKM 02/17/04 IKM 02/17/04 IKM Westport Properties 5000 1017 Wells Fargo - Indian K... January Mgmt Fee Management Fees 850.00 Total for Check # 1444 850.00 Westport Prope~ies 5225 5200 5200 5202 5040 5201 5200 5225 5225 Payroll 1017 Wells Fargo - Indian K... Management Contracts Maintenance Contracts Maintenance Contracts Maintenance Supplies Telephone/Fax/Internet Cleaning Contracts Maintenance Contracts Cleaning Contracts Management Contracts Pr.021004 15.21 197.30 39.00 38.19 34.40 923.45 1,345.50 1,035.00 713.58 Total for Check # 1445 4,341.63 A-Aaron's 5206 1017 Wells Fargo - Indian K... Cust. No. 003735 Plumbing 020404 Pipes 634.50 Total for Check # 1446 6a4.50 Abdo Eick & Meyers, Llp 1017 Wells Fargo - Indian K... Client # 45575 5020 Accounting Expense 212365 5,500.00 Total for Check # 1447 5,500.00 Adam's Pest Control, Inc 1017 Wells Fargo - Indian K... Customer #385600 5207 Exterminating 146132 56.31 Total for Check # 1448 56.31 AT&T 5040 1017 Wells Fargo- IndianK... Acct. 023-13225982 Telephone/Fax/Internet 13225982 Jan 45.42 Total for Check # 1449 45.42 Browning-Ferris Industries 1017 Wells Fargo - Indian K... 5315 Rubbish Removal Acct # 1-0200-1113356 102001113356040 100 399.39 Total for Check # 1450 399.39 B Sylvester 1017 Wells Fargo - Indian K... 5022 Professional Fees 020104 62.00 Total for Check # 1451 62.00 Classifieds 5010 1017 Wells Fargo- Indian K... Customer No. 5657 Advertising Expense 29449 JAN 272.00 Total for Check # 1452 272.00 City OfMound 6008 1017 Wells Fargo - Indian K... Loan Reimbursement Year 1 ... Loan Reimbsmnt-City Of Mound 10,000.00 Total for Check # 1453 10,000.00 -7- Printed: 03/16/04 Bank Account CHECK DETAIL 1017 -- Wells Fargo - Indian Knoll Man Westport Properties Page 2 Check# Date Payee Prop ID Bank Acct Acct# Distribution Memo Check Memo Bill Ref# Check Total Dist Amt 1454 1455 02/17/04 Concept Landscaping/Remod... 1017 IKM 5205 Snow Removal IKM 5205 Snow Removal 02/17/04 IKM IKM 1457 02/17/04 IKM 1458 02/17/04 IKM 1459 02/17/04 IKM 1460 02/17/04 IKM Centerpoint Energy Minnegasco 1017 5305 Gas Expense 5305 Gas Expense Culligan 5215 Wells Fargo - Indian K... Wells Fargo - Indian K... 2020 Commerce Blvd 4169 4213 Total for Check # 1454 543-002-050-900 Jan 543-002-931-401 Jan Total for Check # 1455 1017 Wells Fargo- Indian K... Acct #101-10042505-3 Water Softener Salt 101X13719300 Frontier 1017 Wells Fargo - Indian K... 5040 Telephone/Fax/Intemet Total for Check # 1457 952472507807167112 952472507807167 12 Total for Check # 1458 Gerry's Fire & Safety, Inc. 1017 Wells Fargo o Indian K... 5208 Security 24658 Total for Check # 1459 Ikon Office Solutions 1017 Wells Fargo - Indian K... Cust # 14xllr 5055 Misc Administrative Expense 23090195 1461 02/17/04 lOS Capital IKM 5040 1462 02/17/04 IKM 1463 02/17/04 IKM 1464 02/17/04 IKM IKM 1465 02/17/04 IKM Total for Check # 1460 1017 Wells Fargo - Indian K... Acct # 373121-97353 Telephone/Fax/Internet 61247908 Total for Check # 1461 Minnesota Elevator Inc 1017 Wells Fargo - Indian K... Cust No. 2498 5200 Maintenance Contracts CD24662 Total for Check # 1462 Retail Services 1017 Wells Fargo ~ IndianK... Acct. 6004-3007-8015-6813 5070 Finance Charges/Late Fees 6004-3007-8015- 6813 Total for Check # 1463 Mound True Value Hardware 1017 Wells Fargo - Indian K... 5202 Maintenance Supplies 5202 Maintenance Supplies Customer # 1900 6313 7117 Total for Check # 1464 Minneapolis Public Housing Aut 1017 Wells Fargo - Indian K... 5055 Misc Administrative Expense 2nd Consolidated Is -8- 200.00 200.00 400.00 489.00 3,713.39 4,202.39 134.59 134.59 424.99 424.99 160.00 160.00 43.20 43.20 155.85 155.85 169.27 169.27 1.82 1.82 15.99 74.77 90.76 29.32 Printed: 03/16/04 Bank Account CHECK DETAIL 1017 -- Wells Fargo - Indian Knoll Man Westport Properties Page 3 Check# Date Payee Prop ID Bank Acct Check Memo Check Total Acct# Distribution Memo Bill Ref # Dist Amt 1466 02/17/04 IKM 1467 02/17/04 IKM 1468 02/17/04 IKM 1469 02/17/04 IKM 1470 02/17/04 IKM 1471 02/17/04 IKM 1472 02/17/04 IKM 1473 02/17/04 IKM 1474 02/17/04 IKM IKM IKM IKM IKM Total for Check # 1465 Maintenance Warehouse 1017 Wells Fargo - Indian K... Customer # 1202478 5203 Janitorial Supplies 24813579 Total for Check # 1466 Park Supply, Inc. 1017 Wells Fargo - Indian K... Acct # MOUN24 5202 Maintenance Supplies 46249400 Total for Check # 1467 Programmed Management C... 1017 Wells Fargo - Indian K... Crp's Printed 5020 Accounting Expense 020120047032363 3 Total for Check # 1468 Rental Research Services 1017 Wells Fargo ~ Indian K... Acct # Y87232 5035 Credit Check Expense Y87232 Jan Surge Water Conditioning 1017 5206 Plumbing Telephone Answering Service 1017 5055 5212 Paint Valspar Paints Xcel Energy 5300 Electric Expense Total for Check # 1469 Wells Fargo - Indian K... Acct # 223396 604039 Total for Check # 1470 Wells Fargo - Indian K... Cust Ref 990721251 Misc Administrative Expense 040101250101 Total for Check # 1471 1017 Wells Fargo - Indian K... Customer # 2674 007870167 Total for Check # 1472 1017 Wells Fargo - Indian K... 2020 Commerce Blvd 1920-008-243-028 Total for Check # 1473 Home Depot Credit Services 1017 Wells Fargo - Indian K... 5202 6035 3220 0649 9994 5202 Acct # 6035 3220 0649 9994 5202 Acct # 6035 3220 0649 9994 5202 Acct # 6035 3220 0649 9994 5202 Acct # 6035 3220 0649 9994 02/17/04 Theresa Wallum 1017 Wells Fargo- IndianK... IKM 5055 Misc Administrative Expense IKM 5025 Postage Expense IKM 5205 Snow Removal -9- Acct # 6035 3220 0649 9994 9020346 6021996 2021360 20593 4011400 Total for Check # 1474 020104 Petty Cash 020104 Petty Cash 020104 Petty Cash Total for Check # 1475 29.32 104.70 104.70 63.64 63.64 100.00 100.00 372.50 372.50 419.50 419.50 1~.48 137.63 1,046.71 13.48 137.63 1,046.71 85.14 50.06 44.09 24.20 68.59 272.08 62.84 14.60 6.00 83.44 Printed: 03/16/04 Bank Account CHECK DETAIL 1017 -- Wells Fargo - Indian Knoll Man Westport Properties Page 4 Check# Date Payee Prop ID Bank Acct Check Memo Check Total Acct# Distribution Memo Bill Ref# Dist Amt 1476 02/17/04 IKM MN Dept of Labor and Industry 1017 Wells Fargo - Indian K... 5209 HVAC 011056 1477 02/17/04 City Of Mound IKM 5310 1479 02/17/04 City Of Mound IKM 6015 1480 02/25/04 IKM 1481 02/25/04 IKM 1482 02/25/04 IKM 1484 02/25/04 IKM 1485 1486 1487 02/25/04 IKM IKM IKM 02/25/04 IKM 02/25/04 IKM 02/25/04 IKM 1488 Total for Check # 1476 1017 Wells Fargo- Indian K... Acct. 94-42343015-01-8 Water And Sewer Expense 94-42343015-01-8 Total for Check # 1477 1017 Wells Fargo- Indian K... Acct. 94-42343015-01-8 Property Insurance Expense Prop Ins Reimb Total for Check # 1479 Short Elliott Hendrickson, Inc 1017 Wells Fargo - Indian K... Project No. Amomci0401.00 5022 Professional Fees 0106867 Total for Check # 1480 Telephone Answering Service 1017 Wells Fargo - Indian K... Cust Ref990721251 5055 Misc Administrative Expense 040201250101 Total for Check # 1481 Assisted Housing Managemen... 1017 Wells Fargo - Indian K... Account# 091696029 5030 Education/Dues R34043 Total for Check # 1482 C. Naber & Associates 1017 Wells Fargo - Indian K... Client #273 January Accounti... 5020 Accounting Expense 26634 Total for Check # 1484 Centerpoint Energy Minnegasco 1017 Wells Fargo - Indian K... 5305 Gas Expense 5305 Gas Expense 5070 Finance Charges/Late Fees 543.002.050.900 543.002.050.900 Feb 543.002.391.401 Feb 543.002.391.401 Feb Total for Check # 1485 City Of Mound 5310 1017 Wells Fargo- IndianK... Acct. 94-42343015-01-8 Water And Sewer Expense 94-42343015-01-8 Total for Check # 1486 Frontier 1017 Wells Fargo - Indian K... 5040 Telephone/Fax/Intemet 9524725078 071671 2 January 9524725078 071671 2 Total for Check # 1487 Mound True Value Hardware 1017 Wells Fargo - Indian K... 5202 Maintenance Supplies -10- Acct. 1900 30.00 30.00 1,105.85 1,105.85 4,684.00 4,684.00 3,234.35 3,234.35 14.36 14.36 297.00 297.00 95.00 95.00 225.19 3,821.53 55.70 4,102.42 2,350.78 2,350.78 425.13 425.13 4.18 Printed: 03/16./04 CHECK DETAIL Bank Account 1017 -- Wells Fargo - Indian Knoll Man Westport Properties Page 5 Check# Date Payee · ..... , Prop ID Bank Acct Check Memo Check Total Acct# Distribution Memo Bill Re£ # Dist Amt 1489 02/25/04 IKM 1490 02/25/04 IKM 1491 02/25/04 IKM IKM 1492 02/25/04 IKM 1493 02/25/04 IKM 1494 02/26/04 IKM IKM IKM Total for Check # 1488 4.18 Office Depot 1017 Wells Fargo - Indian K... Account# 35005886 5065 Office Supplies 232305194-001 16.83 Total for Check # 1489 16.83 Park Supply, Inc. 1017 Wells Fargo - Indian K... Acct. Mound24 5202 Maintenance Supplies 47010800 15.56 Total for Check # 1490 15.56 STS Flooring, Inc. 1017 Wells Fargo - Indian K... Customer 6059 5400 Carpet Replacement 30746 645.71 5400 Carpet Replacement 30750 645.71 Total for Check # 1491 1,291.42 Tech Fitters, Inc 1017 Wells Fargo - Indian K... Po No. Verbal-Mike Kanneberg 5065 Office Supplies l1710-D 168.27 Total for Check # 1492 Telephone Answering Service 1017 Wells Fargo- Indian K... Cust Ref990721251 5055 Misc Administrative Expense 03012501011 Total for Check # 1493 Westport Properties Payroll 1017 Wells Fargo - Indian K... 5130 Maintenance Payroll 5200 Maintenance Contracts 5201 Cleaning Contracts Pr.022804 12.86 1,755.28 1,084.91 714.87 Total for Check # 1494 168.27 12.86 3,555.06 51,990.19 51,990.19 Total of Checks For Bank Account# 1017 Total of 51.00 Checks For All Bank Accounts -11 - THIS PAGE IS INTENTIONALLY LEFT BLANK -12-