2005-05-24PLEASE TURN OFF AT CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
AGENDA
Page
Open meeting
Action approving agenda, with any amendments
3. Action approving minutes: April 26, 2005 1
4. Report on Indian Knoll manor with any necessary actions 2-17
Adjourn
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
APRIL 26, 2005
The Housing and Redevelopment Authority of and for the City of Mound, Minnesota,
met in regular session on Tuesday, April 26, 2005 at 6:30 p.m. at Indian Knoll Manor,
2020 Commerce Blvd.
Members Present: Chairperson Pat Meisel; Commissioners Bob Brown, Mike Specht,
John Beise and David Osmek.
Others Present: Executive Director Kandis Hanson, Cindy Reiter
1. Open Meeting
Chair Meisel called the meeting to order at 6:34 p.m.
2. Approve Agenda
MOTION by Brown, seconded by Osmek to approve the agenda. All voted in favor.
Motion carried.
3. Approve Minutes
MOTION by Osmek, seconded by Specht to approve the minutes of March 22, 2005.
All voted in favor. Motion carried.
4. Report on Indian Knoll Manor, with any necessary actions
Cindy Reiter presented the Property Manager's Report as follows:
A. March Bank Statement
B. February Income Statement
C. Review of Bills paid: MOTION by Brown, seconded by Beise to approve the
bills for March, 2005.
D. Manager's Report- Resident Manager's Update
E. Resident Council Report
5. Tour of Indian Knoll Manor
The Board went on a tour of the newly redecorated Indian Knoll Manor.
6. Refreshments
7. Adjourn
MOTION by Osmek, seconded by Brown to adjourn at 7:03 p.m. All voted in favor.
Motion carried.
Attest: Bonnie Ritter, City Clerk
Chair Pat Meisel
-1-
MOUND HRA
TNb:BAN KNOLL APARTMENTS
PROPERTY MANAGER'$MONTHL¥ REPORT
May 24, 2005
Manager's Agenda
· April Bankrstatement
· March Tncome Statement
· Review of bills paid
· Managers Report
Board Resolution approving Calculation of Operating Subsidy
Vacancy update
Spring Projects
· Resident Council Report
-2-
Cage ! of 3
.f ,3: 474 (,¢0, ,~
Acco. unt-Numbe~: 0G0-0~33530~
S~at~ent End D ate:. ~/30/~
Number of. Enclosures: ~
;' 'j~.Ou..'/iia~.~ ~?~e. .~t~ ;~i~).~j.' ~h'is ~tat~'n ent o~ yOUr accounts;' call: 800-225-593,5, (1-800-CALL-WELLS).
Beginning Deposits/ Withdrawals/ Ending
Balance. Credits Debits Balance
17,633.04' 17,442.72 - 17, 777.53 1,7;298.23
' iY.~'u~,ACc~untS~,a~ a:' G/ance '-
'.~..': { .'.. -. ,. ~, : ,.",." _
.Type... ,..~.' :..';' .:. . .
Basic..B~n~es~,.~ing with Interest
Ne~s / f~m,We!!~..Fargo.
On.:.your 'Marchi~t~men~, we;notified you in. error'that beginning in June 2005, your Checks Returned with Paper
S~atement: se~,ice':,...W..,bUld, be:.replaced'with~our new'. Wells FarDo. Premium Statement with Check Images. service.
7~his, .enhancemen~:.'to your.'cUrTent'statement'is not yet available, but will be coming to you' later this year; Please
disregard: the'., original'n~Ssage~, as' your'current statement, and check return service will.remain unchanged until
you .'reCeive,~u~tiP!1· n°f:~ficatiOn,L,we apologize.for any confusion or inconvenience this may have caused you. If you
ha've.:an)~'Cl~stio, nS;:,please Call: the,'number pginted on your statement. Thank you for you~.business.
. . . . :..:.~"-, * .,. ,;~ ' , .....
,~B~s~'B,u, sm, e ~ss..,~¢h~iting;~w~:;;l:nt~fes~ 000,0033530
17;633.04
7,298.23.
Amount
&gOf .O0.
1,593.00'
24t ~00.'
324;00
168:75
157.00'
I0.00
2.#7
-3-
Housing & Redevelopment Authority
SpecialAccount
Page 2 of 3
475'
Account Number:
Statement 'End Date:
000.003353~
04130/(
Checks Paid
Check # Date
Amount Check #
1830 Apr 25 91~68 1905
1906
1887 * Apr 21 3,371.25
1889 Apr 04: 103 ~ 49 1907
· 1908
18~1 * Apr 05 428.70
1892 Apr 04 47.52 1909
62.83 1910
1893 Apr 21
1894 Apr 06 78.83 191 I.
.1895 Apr 19 62.08 1912
1896 Apr 06 I, 119.44. 1913
850.00 1914
1897 Apr 14
1898 Apr 07 3,046,00 1915
47.34' 1916
1899 Apr 11
1900 Apr 12 87.50' 1917
79.73 1918
1901 Apr 21
1902 Apr 12 47.92 1919
277.28 1920
1903 Apr 11 · 1923
Apr 18 90.60
Date.
A
'A
A
A
'A
A
Amount
~r'1'1
~r 1'5.
~r 20.
)r 21
)r Ig
)r 18
)r 20
A ~r20
A ~r 25
Apr 18
Apr 19
Apr 18
Apr 1.8
Apr 20
Apr 19
Apr 18
Apr 28
817.//
4;220.96
62.00.
103.00
129.30
133~13
28.64
f81..29
16.58'
118~50
124.96
138:25
30.00
106.00
1,184.92
1904
* Gap in Check Sequence
Daily Balance Summary
Date
Balance
Date
17,633.04 Apr 18
Mar 31 17,482.03 Apr 19
Apr 04 25,954.33 Apr 20
Apr 05 30,801.56 Apr 21
Apr 06 29,348.56 Apr 25
Apr 07 28,206~17 Apr 26
Apr 11 28,311.75 Apr 28
Apr 12 27;461.75 Apr 29
Apr 14 23;240.79
Apr 1'5
Average Collected Balance . $ 22,210.84 .
Balance
22;490.14
22,278.48.
21,905~ I0
17,941.25
17,820
18,4E
17,29,.
17,298~3
Interest Summary
AnnUal Percentage Yield Earned This Period
Interest Earned. During This Period
Year to Date IntereSt and Bonuses Paid
0.14%,.
2~47
7.57'
For Your Interest
During National'Small Business Week andthroughout the year, Wells Fargo recognizes the. achievements of small
businesses. We know that. you are the backbone of our economy, and we are committed to helping you reach .your:
financial goals. PleaSe feel free to call us at ~-800-225-5935 to/earn how we. can help your business.get~ to the Next
Thank you for banking with Wells Fargo.
-4-
,A4EIIA
Summary Statement
April 2005
For more information, call MBIA Asset Management at (800)395-5505
Fax: (800)765-7600
Mound Housing and Redevelopment Authority
Account Number: MN-01-0258-2001 Account Name: GENERAL FUND
Beginning Contributions Withdrawals Income Average Daily Month End
Balance Earned Balance Balance
This Month $419,937.90 $0.00 $0.00 $875.25 $420,384.08 $420,813.15
Fiscal YTD
Ending 12/31/05 $417,708.28 $0.00 $0.00 $3,104.87 $419,184.34 $420,813.15
Account Number:. MN-01-0258-2002 Account Name: MOUND HUD
Beginning Contributions Withdrawals Income Average Daily Month End
Balance Earned Balance Balance
This Month $11,617.76 $0.00 $0.00 $24.19 $11,630.10, $11,641.95
Fiscal YTD
Ending 12/31/05 $11,556.05 $0.00 $0.00 $85.90 $11,596.90 $11,64L95
Total of all accounts
Beginning Contributions Withdrawals Income Average Daily Month End
Balance Earned Balance Balance
This Month $431,555.66 $0.00 $0.00 $899.44 $432,014.18 $432,455.10
Fiscal YTD
lEnding $429,264.33 $0.00 $0.00 $3,190.77 $430,781.24 $432,455.10
April 2005
Page: 1
-5-
Statement
April 2005
For more information, call MBIA Asset Management at (800)395-5505
Fax: (800)765-7600
Mound Housing and Redevelopment Authority
Account Number: MN-01-0258-2001
Account Name: GENERAL FUND
Date Description Contributions and Withdrawals Balance Transaction
Income Earned Number
04/01/05 Beginning Balance $419,937.90
Income Earned for the month $875.25
04/30/05 Ending Balance $420,813.15
Summary
April 2005 Fisral YTD Ending (12/31/05)
Beginning Balance
Contributions
Withdrawals
Income Earned
Month End Balance
Average Daily Rates
Average Annualized Yield
$419,937.90
$0.00
$0.00
$875.25
$420,813.15
2.53%
2.57%
$417,708.28
$0.00
$0.00
$3,104.87
$420,813.15
2.25%
2.28%
April 2005
Page: 2
-6-
A41glA
Statement
April 2005
For more information, call MBIA Asset Management at (800)395-5505
Fax: (800)765-7600
- 4MeWSFu
Mound Housing and Redevelopment Authority
Account Number: MN-01-0258-2002
Account Name: MOUND HUD
Date Description Contributions and Withdrawals Balance Transaction
Income Earned Number
04/01/05 Beginning Balance $11,617.76
Income Earned for the month $24.]9
04/30/05 Ending Balance $11,641.95
Summary
Beginning Balance
Contributions
Withdrawals
Income Earned
Month End Balance
Average Daily Rates
Average Annualized Yield
April 2005 Fiscal YTD Ending (12/31/05)
$11,617.76
$0.00
$0.00
$24.19
$11,641.95
2.53%
2.57%
$11,556.05
$o.oo
$0.00
$85.90
'$11,641.95
2.25%
2.28%
April 2005
Page: 3
-7-
Mound. MN Public Housin_~
2020 Commerce Boulevard
Mound, MN 55364
As Of
March 31, 2005
Statement of Operating Receipts & Expenditures
311000 - Dwelling Rental
Total Rental Income
361000 - Investment Interest/General Funds
369000 - Other Income
802000 - Operating Subsidy
Total Other Operating Receipts
Total Receipts
Expenses
411200 - Manager Payroll
413000 - Legal Expense
414000 - Staff Training
415000 - Travel
417000 - Accounting Fees
417100 - Auditing Fees
419000- Sundry-Administrative
419500 - Outside Management
Total Administrative Expense
422000 - Tenant Services
Total Tenant Services Expense
431000- Water
432000- Electricity
433000- Gas
439000 - Other Utility Expense
439100 - Garbage Removal
Total Utilities Expense
440000 - Maintenance & Operation
441000 - Maintenance Labor
442000- Materials
443000 - Contract Costs
448000 - Protective Services
Total Maintenance Expense
YTD
Current YTD Prorated
Activib/ Balance Budget
(9,923.2!) (62,129.12.) (64,294.98)
(9,923.21) (62,129.12) (64,294.98)
(2.42) (7.44) (199.98)
(120.25) (2,302.15) (1,380.00)
(6,045.50) (36,272.90) (36,273.00)
(6,168.17) (38,582.49) (37,852.98)
(16,091.38) (100,711.61) (102,147.96)
Over
(Under)
Budget
(2,165.86)
2,165.86
(192.54)
922.15
(0.10)
(729.51)
1 r436.35
3,166.66 18,366.96 19,624.98 (1,258.02)
0.00 0.00 349.98 (349.98)
0.00 0.00 700.02 (700.02)
0.00 160.66 400.02 (239.36)
175.92 2,212.52 1 ~774.98 437.54
0.00 7,000.00 2,749.98 4,250.02
1,035.00 6,794.37 10,540.02 (3,745.65)
0.00 4,250.00 0.00 4,250.00
4,377.58 38,784.51 36,139.98 2,644.53
0.00 0.00 1,000.02
0.00 0.00 1,000.02
(1,000.02)
(1,000.02)
0.00 2,376.00 24,940.02 (22,564.02)
3,184.75 18,807.75 0.00 18,807.75
197.37 3,409.95 4,000.02 (590.07)
329.17 4,357.82 3,360.00 997.82
103.49 253.49 349.98 (96.49)
3~814.78 29,205.01 32,650.02 (3,445.01)
392.86 874.69 1,999.98 (1,125.29)
1,119.44 5,648.01 8,850.00 (3,201.99)
2,477.00 12,974.97 9,450.00 3,524.97
1,994.98 6,549.24 5,200.02 1,349.22
503.87 2,355.45 2,700.00 (344.55)
6~488.15 28~402.36 28,200.00 202.36
Mound. MN Public Housin~
2020 Commerce Boulevard
Mound, MN 55364
As Of
March 31, 2005
Statement of Operating Receipts & Expenditures
451000- Insurance
452000 - Pmts In Lieu Of Taxes
454000 - Employee Benefit Contributions
457000 - Collection Loss
Total General Expense
YTD Over
Current YTD Prorated (Under)
Activity Balance Budget Budget
1,012.15 5,363.23 5,209.98 153.25
17'1.75 1,686.34 3,610.02 (1,923.68)
1,205.09 8,159.44 5,910.00 2,249.44
0.00 773.05 0.00 773.05
2,388.99 15~982.06 14~730.00 1~252.06
Total Routine Expense
601000 - Prior Year Adjustments-Cash
Total Nonroutine Expense
Total Expense
17~069.50 112,373.94 112,720.02
0.00 1,361.30 0.00
0.00 1,361.30 0.00
(346.08)
1,361.3O
1 ~361.30
17,069.50 113~735.24 112~720.02 1,015.22
INDIAN KNOLL MANOR
2020 COMMERCE BLVD
MOLll~, MN 55364
PAID INVOICES SORTED BY VENDOR
FROM May 1, 2005 THROUGH May 30, 2005
May 15, 20o~
PAGr
VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMBER NAME DATE DATE NLrMBER S NUMBER D~MOUNT TOT/iL
3 PROGRAMMED MANAGEMENT CORP 05-10-2005 MAY2005
1947 S 70325408 47.92
TOT/LL PAID 47.92 47.92
6 WESTPORT PROPERTIES INC 05-10-2005 MAY2005 1949 S APRIL POSTAGE 11.14
6 WESTPORT PROPERTIES INC 05-03-2005 MAY2005 1931 S 04/05 MGMT FEE 850.00
TOTAL PAID 861.14 909.06
7 WESTPORT PROPERTIES PAYROLL 05-12-2005 MAY2005 1951 S 05/15/05 PAY 4100.32
TOTAL PAID 4100.32 5009.38
20 XCEL ENERGY 05-10-2005 MAY2005 1950 S 51-6383341-8 APR 1243.94
TOTAL PAID 1243.94 6253.32
34 HOME DEPOT CREDIT SERV-MOUND 05-10-2005 MAY2005 1938 S 20091 16.61
34 HOME DEPOT CREDIT SERV-MOUArD 05-10-2005 MAY2005 1938 S 2240662 86.94
34 HOME DEPOT CREDIT SERV-MOL~ 05-10-2005 MAY2005 1938 S 7011396 64.02
TOTAL PAID 167.57 6420.89
40 HOME DEPOT SUPPLY 05-10-2005 MAY2005 1939 S 29201994 48.90
40 HOME DEPOT SUPPLY 05-10-2005 MAY2005 1939 S 29207695 30.83
40 HOME DEPOT SUPPLY 05-10-2005 MAY2005 1939 S 29207699 -30.83
TOTAL PAID 48.90 6469.79
52 RETAIL SERVICES/MENARDS 05-10-2005 MAY2005 1948 8 302409605095864 54.09
52 RETAIL SERVICES/MENA-RDS 05-10-2005 MAY2005 1948 S 302410405065187 22.07
52 RETAIL SERVICES/MENARDS 05-10-2005 MAY2005 1948 S 318807905118559 65.53
TOTAL PAID 141.69 6611.48
56 CenterPoint Energy 05-10-2005 MAY2005 1935 S 060016021800 APR 1872.94
TOT~J~ PAID 1872.94 8484.42
78 DREAM KARE INC 05-10-2005 MAY2005 1937 S 2294 A~PRIL 1'06.50
TOTAL PAID 106.50 8590.92
87 Office Depot 05-10-2005 MAY2005 1946 S 287724937-001 20.84
TOTAL PAID 20.84 8611.76
-10-
'INDIAN KNOLL, MANOR
2020 ~COMMERCE BLVD
MOUND, MN 55364
PAID INVOICES SORTED BY VENDOR
FROM May 1, 2005 THROUGH May 30, 2005
May 15, 2005
VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMBER NAFLE DATE DATE Nq3MBER S N73MBER AMOLggT TOTAL
95 B SYLVESTER, LLC 05-10-2005 MAY2005 1932 S MTCS APRIL 62.00
TOTAL PAID 62.00 8673.76
99 MINNESOTA ELEVATOR INC 05-10-2005 MA¥2005 1944 S 72586 181.29
TOTAL PAID 181.29 8855.05
101 C NABER and ASSOCIATES 05-10-2005 MAY2005 1933 S 31553 100.00
101 C NABER and ASSOCIATES 05-10-2005 MAY2005 1933 S 31630 103.00
TOTAL PAID 203.00 9058.05
102 MOUND TRUE VALUE PJ~P~DWARE 05-10-2005 MAY2005 1945 S 5208 8.94
102 MOUND TRUE VALUE ~iAR/DWARE 05-10-2005 MAY2005 1945 S 5656 31.32
102 MOUND TRUE VALUE HARDWARE 05-10-2005 MAY2005 1945 S 5669 14.05
TOTAL PAID 54.31 9112.36
104 CITY OF MOLrN-D 05-10-2005 MAY2005 1934 S 1108 726.50
TOTA~L PAID 726.50 9838.86
105 IKON OFFICE SOLUTIONS 05-10-2005 MAY2005 1941 S 23688473 47.52
TOTAL PAID 47.52 9886.38
111 Cingular/AT&T Wireless 05-10-2005 MAY2005 1936 S 13225982 APRIL 54.49
TOTAL PAID 54.49 9940.87
125 IKON FINANCIiLL SERVICE - LEASE05-10-2005 MS%Y2005 1940 S 65314740 133.13
TOTAL PAID 133.13 10074.00
137 Karen Rondeau 00-00-0000 SEP2004 1691 S 2020/311 RET S/D 383.28
TOTAL PAID 383.28 10457.28
900117 MINNESOTA CONWAY FIRE SAFETY 05-10-2005 MAY2005 1943 S 32644 375.00
TOTAL PAID 375.00 10832.28
-11-
INDIAN KNOLL MANOR
2020 ,COMMERCE BLVD
MOUND, MN 55364
PAID INVOICES SORTED BY VENDOR
FROM May 1, 2005 T~ROUGH May 30, 2005
May 15, 2005
PAGF
VENDOR VENDOR C~ECK ACCTG C/-I~CK M INVOICE INVOICE CUMULATIVE
NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL
900118 KELLY ONEILL 05-10-2005 MAY2005 1942 S SECURITY DEPOSIT 168.15
TOTAL PAID 168.15 11000.43
-12-
PHA/IHA Board Resolution
Approving Operating Budget or Calculation'of
Performance Funding System Operating Subsidy
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0026 (Exp. 9130/2006)
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number.
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the Iow-income housing program
and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified
amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance
with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend Itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency (PHA)/Indian Housing Authority (IHA),
as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
Operating Budget Submitted on:
Operating Budget Revision Submitted on:
Calculation of Performance Funding System Submitted on:
Revised Calculation of Performance Funding System Submitted on:
(date)
I certify on behalf of the: (P~A/IHA Name)
that:
1. All regulatory and statutory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving
low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. All proposed rental charges and expenditures will be consistent with provisions of law;
7. The PHAflHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d);
8. The PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR 905.120(g);
and
9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209,
990.115 and 905.315.
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in cdminal and/or civil penalties. (18 U.S.C. 1001,1010,1012; 31 U.S.C. 3729, 3802)
Board Chairman's Name (b/pe)
Previous edition is obsolete
Signature
Date
form HUD-52574 (10/95)
ref. Handbook 7575.1
-13-
PHA/IHA Board Resolution
Approving Operating Budget or Calculation of
Performance Funding System Operating Subsidy
u.s. Department of Housing
and Urban Development
Office of Public and indian Housing
OMB Approval No. 2577-0026 (Exp. 9/30/2006)
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number.
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the tow-income housing program
and provides a sUmmary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified
amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance
with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency (PHA)/Indian Housing Authority (IHA),
as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
Operating Budget Submitted on:
Operating Budget Revision Submitted on:
Calculation of Performance Funding System Submitted on:
(date)
4 .zq .o5-
Revised Calculation of Performance Funding System Submitted on:
I certify on behalf of the: (PH24JIHA Name)
that:
1. All regulatory and statutory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving
low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. All proposed rental charges and expenditures will be consistent with provisions of law;
7. The PHAJIHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d);
8. The PHAfIHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR. 905.120(g);
and
9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209,
990.115 and 905.315.
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate.
Wamlng: HUD will prosecute false claims and statements. Conviction mayresult in criminal and/or civil penalties. (18 U.S.C. 1001,1010,1012; 31 U.S.C. 3729, 3802)
Board Chairman's Name (type)
Previous edition is obsolete
Signature
-14-
Date
form HUD-S2874 (10195)
ref. Handbook 7575.1
HA Calculation of
Occupancy Percentage
for a Requested Budget Year (RBY)
PHA/IHA-Owned Rental Housing Performance
Funding System (PFS)
U.S. Department of Housing
and Urban Oevelopment
Office of Public and Indian Housing
OMB Approval No. 2577-0066
(EXP
la. Name and Address of PHA/IHA (Including Sb-eet Address, Qty, State, Zip code)
MOUND HOUSING AUTHORITY
2020 COMMERCE BLVD
MOUND, MN 55364
2a. Contact: (Person who can best answer questions about this submission)
KIM BRI'I~r PROP MGMT
2b. Contact's Phone No: {Include area code}
763-784-3808 612-290-0870 CELL
3. RBY Beginning 4., ._Type of Submission ) 5. PAS/LOCCS Project No: 6.
Date: (mo/dav/ww) [~ Original
L_J Revision No. (
10/1/2005 MN07~00106S
Part A. Actual Occupancy Data as of Report Date
8. Units Occupied 48
9. Units Available 48
Report Date: r~eCk one box) 7.~Data Source:
('mo/dav/wvv)rl~
Actual Day I I form HUD-51234
I I Average for IXI Rent: roll
03/31/05 Actual Month JRecords
10. Actual Occupancy Percentage (divide Une 8 by line 9; multiply by 100 and round to nearest'whole) '
Stop 11. If the HA-wide occupancy percentage shown on line 10 is 97% or greater and the HA betieves that an average occupancy rate
&
Note
100%
of at least 97 % is sustainable for the RBY, then check the box below. You have completed the form and do not need to proceed further.
High Occupancy HA: Occupancy Percentage is --> Use 97 % as the Projected Occupancy
97 % or higher and is sustainable for the RBY Percentage on Part B line 11 of form HUD-52723
Stop
&
Note
12. Units vacant as of Repo~ Date (subtract line 8 from line 9 and enter result) [
13. If the result on line 12 is five or fewer vacant units and the HA believes that dudng the RBY: 1) the inventory (line 9) will not change;
and, 2) the number of vacant units on line 12 will be vacant for the full RBY, then check the box below. You have completed the
form and do not need to proceed further.
[~] High Occupancy HA with five or --> Use line 10 for the projected Occupancy
fewer vacant units Percentage on Part B line 11 of form HUD-5272.3
Part B. Distribution of Actual Vacancies By Major Cause Given below are drcumstances and actions recognized by HUD as possible
causes of vacandes that are beyond the control of the HA to correct. If appropriate, please distribute the number of vacant units reported
on line :[2 among these causes. Attach sheet identified with HA name and address, the RBY beginning date, and ACC number. Use the
sheet to describe, for each drcumstance; when the circumstance occurred; the location of the units involved; why the circumstance is
preventing the HA from occupying, selling, demolishing, rehabilitating, reconstructing, consolidating or modernizing the vacant units; and
the likelihood that these drcumstances will be mitigated or eliminated in the RBY.
14. Units vacant because of litigation (e.g.r units that are being held vacant a part of court-ordered or HUD-appreved desegregation pi ~n)
15. Units vacant because of Federal, Tribal, or State laws of general applicability. (Note: do not include units vacant only because
they do not meet minimum construction or habitability standards.)
16. Units vacant due to changing market conditions
:[7. Units vacant because of natural disaster
18. Units vacant because of insuffident funding for otherwise approvable ClAP application
19. RMC-managed units vacant because of failure of HA to fund approvable reclues~ for Federal modernization funding
(This line for use only by RMCs)
20. Units vacant because of casually loss and need to settle insurance claims
21. Total Units Vacant Due to Circumstances Beyond the HA's Control (Enter sum of lines 14 - 20)
22. Units vacant after adiusting for circumstances beyond the HA's control (subtract line 21 from line 12 )
Stop 23 [f the result on line 22 is five or fewer vacant units and the HA believes that dudng the RBY: 1) the inventory (line 9) will not change;
& and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check the box below. You have completed
Note the form and do not need to proceed further.
r-') High Occupancy HA with five or fewer vacant units --> Use line 10 for the Projected Occupancy
after adiustrnent for vacandes beyond its control Percentage on Part B line 11 of form HUD-52723
2'). Vacancy Percentage after adjusting for beyond control drcumstances
(Divide line 22 by line 9r multiply by 100~ and round to nearest whole)
Stop 25 If the result on line 24 is 3 % or less and the HA believes that dudng the RBY: 1) the inventory (line 9) will not change; and, 2) the
& number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check the box below. You have completed the form
Note and do not need to proceed further.
~ High Occupancy HA: 3 % or less vacancy rate --> Use line 10 for the Projected Occupancy
after adlustment for vacandes beyond control Percentaqe on Part B line 11 of form HUD-52723
This form replaces forms HUD-5'2728-A thru - C which
have been canceled, Previous edition is obsolete.
form HUD-S2728 (3/2003}
Page 1 of 3 - 15- ref Handbook 7475.13
Part C. Status of Units Undergoing HodernizaUon as of Report Date
this form, the most current status will be shown.
26. Prot _ech~d Units
a: Number of units that are under modernization construction (contract awarded or force account work started)
b: Number of units not under construction contract but included in a HUD-approved modernization budget where
the time pedod for placing the units under consti~Jction (two FFYs after FFY of approval) has not yet expired.
2.7. Unprotected units: Number of units induded in a HUD-approved modernization budget where the time
period for placincj the units under construction (two FFYs after FFY of approval) has expired.
Part D. Units EsUmated to be Available for Occu_pancy During RBY
28. Units Available as of Report Date (Enter line 9)
2.9. Additional Units Available dudnq RBY bec__a,_,~ of Development/AcqHi~tion of PFS-Eti.qible proiect~
30. Units Unavailable During RBY because of Demolition/Disposition/Conversion
Actions Approved By HUD
3:L Total (Add lines 28 and 29; subtract line 30)
Part E. Units _~_~5_'m~_~_~4 to be O~,~?ted During RBY
Occupied Units
Vacant Units
(a)
No. of Units
(b) Avg. NO.
of Mos. in RBY
12
(c) No. of Unit
Mos. (a x b)
32. Units Occupied as of Report Date (Enter line 8) 12
33. AddlUonal Units Occupied dudng RBY because of ~.
Development~Acquisiflon of PFS-EIIqible Proiects + +
34. Reoc~!pancy dudnq RBY of Units Vacated for C3rcumstances Beyond the HA's Control + +
35. Reoccupancy duflng RBY of Vacant Units in a Funded Modernization Program + +
36 Om!pied Units in Funded ModernizatJon Pm.qram Being Vacated dudng PJ3Y
37. Occupied Units Being Vacated dudng RBY because of Demolition/Disposition/Conversion
Actions Approved by HUD. [f them are occupied units that become vacant after the Report Date
but before the start of the RBY because of circumstances and actions beyond the HA's control,
place that number here ( ) and include in total shown on 37. Attach separate sheet with
same information req,_,~ in Par~ C.
38. Total (Add lines 32 - 35, subt~ct lines 36 and 37) :iii!iiiiiiiiiiiiiii::i;.;.:.;.;.~.~.:.~.:.:
Stop
&
Note
Part F. Occupancy PerceW'~ge During RBY
39. Total Unit Months of C~,pancy (Enter line 38c)
40. Total Unit Months Available for Oc~,.r~_ncy (Enter line 31c)
41. C)c~pancy Percentage for RBY (Divide line 39 by line 40; multiply by 100 and round to nearest whole)
42. Averaqe Number of Vacant Units during RBY (Subtract line 39 from line 40; divide results by 12 and round to nearest whole)
43. If the result on line 41 is 97 % or higher or if the result on line 42 is five or less, then check the appropriate
box below. You have cumpleted the form and do not need to proceed further.
[] a. High Occupancy HA: Occupancy Percentage --> Use 97% as the Projected Occupancy
is 97 % or higher for the RBY Percentage on Part B line 11 of form HUD-52723
E~] b. High Occupancy HA with five or --> Use line 41 for the Projected Occupancy
fewer vacant units Percentac~leon Part B line 11 of form HUD-52723
Part G. Vacancy Percentage for RBY Ad.;,_,__,~l_ for Modernization
~. Total Unit Months of Vacancy in RJ3Y (Enter line 40 less line 39)
45. Total Unit'Months for Vacant Units in Funded Mod. and Under construction
or Funded for Construction (Sum the vacant units of lines 26a and b; mulUply bY 12)
46. [f any of the vacant units on lines 26a or b will be reoccupied dudng the RBY, enter that number
times the average number of months dudn.q the RBY these units will be reoc__oJpied.
47. If any of the occupied units on lines 26a or b will be vacated during the RBY for mod. construction,
enter that number times the average number of months dudng the RBY these units will be vacated.
48. Total Unit Months for Vacant Units In Funded Nod. and Under Construction or
Funded For Construction in RBY (Add line 45; less line 46; plus line 47)
49. Total Unit Months of Vacancy in PJ3Y Ad~u_~:ed_ for Moderniz_~_on (Enter line 44 less line 48)
50. Vacancy Percentage for RBY Adjusted for Modernization
(Divide line 49 by line 40; multiple by 100; and round to nearest whole.)
51. Average Number of Vacant Units in RBY Adjusted for Modernization (divide line 49 by 12; round to nearest whole)
Stop 52. Zf bhe result on line 50 is 3 % or lower or if the result on line 5~. is five or less, then check the appropriate box
& below. You have completed the form and do not need to proceed further.
Note [] a. High Occupancy HA: Vacancy Percentage is 3 % --> Use line 4:L as the Projected Occupancy
or less for the RBY after Modernization Adjustment
High Occupancy HA: five or fewer vacant
units after Modernization Adiustment
This form replaces forms HUD-52728-A t~ru - C
which have been canceled. Previous edition is obsolet~
Page 2 of 3
Percentage on Part B, line ~.:L of form HUD-52723
--> Use line 41 for the Projected Occupancy
Percentage on Part B, line 11 of form HUD-52723
form HUD-SZ728 (3/2003)
ref Handbook 7475.13
-16-
Part H. Vacancy_Percentag_e for RBY Adjusted for Both Modernization and Beyond Control circumstances
53. Total Unit Months of Vacan~nter line 44)
54. Total Unit Months of~RBY Due to Modernization ('Enter line 48)
55, Total Unit Monthsof Vacancy in RBY Due to Beyond Control Vacandes -----------~
~£Enter line 21 times l~ade on line 34c)
56. Total Unit Months of Vacancy After Above A~Entar tine 53 less lines 54 and
57. Vacancy Percentage for RBY After Above Adjustments
__(divide line 56 b line 40' multi le b 100' and round to nearest whole.~_
58. AveracL~_Number of Vacant Units in RBY After Abov~Divide line 56 ~ round to nearest whole_).~
Stop 59 If the result o line 57 is 3 % or lower or if the result on line 58 is five or less, then check the appropriate box
& below. You have'completed the form and do not need to proceed further.
Note [~] a. High Occupancy HA: Vacancy Percentage is 3 % or --> Use line 41 as the Projected Occupancy
less for the RBY after Modernization Adjustment Percentage on Part B line 11 of form HUD-52723
~ b. High Occupancy HA: five or fewer vacant --> Use line 41 for the Projected Occupancy
units after Modernization Adjustment Percentage on Part B line I:L of form HUD-52723
Part I. Adju~t,,,ent for Long Term Vacancie If the HA estimated that it will have a vacancy percentage of more that 3% for its RBY and
more that five vacant units after adjusting for vacant units undergoing modernization and vacancies beyond its control the HA will exclude all of
its long-term vacancies (if any) from its count of units available for occupancy and use this section to determine its projected occ~ ipancy pe, cuntage.
60.Total Long-term Vacandes (Subtract vacant units shown on lines 21, 26a, and b from line .12. Analyze remaining
vacanOes and idenb_~ those units that have been vacant for more than :[2 months as of the~
61.Unit Months of Vacancy Assodated With Lon_q~_erm Vacandes Multi I line 60 b 12
62.Total Unit Months Available for Occupancy in RBY Adjusted for Long-Term Vacandes
... (Subtract line 61 from line 31(c) Use this UMA number in all other PFS calculations.
63. Occupancy Percentage for RBY Adjusted for Long-Term Vacandes
.. (Divide line 38(c) by line 62; m~itiply by 100 and round to nearest whole)
64. Averaqe Number of Vacant Units in RBY after All adjustments (Subtract line 60 from line 58)
65. Total Unit Mu,,U,s of Vacancy in RBY after All Adjustments (Subtract line 61 from line 56)
66. Vacancy Percentage for RBY Adjusted for Long-Term vacandes
(Divide line 65 by line 62; multiply by 100 and round to nearest whole)
Stop 67. If the result on line 63 is 97 % or higher or if the result on line 64 is five or less or if the result on line 66 is 3 % or less,
& then check the appropriate box below. You have completed the form and do not need to proceed further.
Note [--] a. High Occupancy HA: Occupancy Percentage --> Use 97 % as the Projected Occupancy Percentage on Part B
is 97 % or higher for the RBY after Long-Term
Vacandes Adjustment
~'] b, High Occupancy HA: Five or fewer vacant
units after Adjustment for Long-Term Vacandes
[~ c, High Occupancy HA: Vacancy Percentage is 3 % or lower for the RBY after Long-
line ~.:[ of form HUD-52723. Use the UMA result on line 62 in
calculating PFS eligibility.
--> Use line 63 as the Projected Occupancy Percentage on Part B
line 11 of form HUD-52723. Use the UMA result on line 62 in
calculating PFS eligibility.
--> Use line 63 as the Projected Occupancy Percentage on Part B
line :[:[ of form HUD-52723. Use the UMA result on line 62 in
Term Vacancies Adiustrnent calculatinq PFS eligibility.
Part 3. Proje..-re~ Occupancy Percentages for Low OccuDano/HAs If the HA cannot determine an acceptable Pn31ected Occupancy
percentage for the RElY using the above approach, it will use this section. The HA will use the lower of either 97 % or that percentage based on
having five units vacant for the RBY. Either percentage can be adjusted for vacant units undergoing modernization construction and vacancies
beyond its control. Small HAs of 140 units or less will qenerally want to use a pe=¢entage based on five vacant units.
68. EraSer 97 % if HA has more than :[40 units. Tf :[40 or fewer units, determine occupancy percentage based on 5 vacant units,
for RBY. (Take 60 unit months and divide by line 62; multiply by :[00 and round to neai~, whole. S~,bhact result from 101%)
69. P~¢=ntage Adjustment for ModemizalJon and Beyond Control Vacancies
(Add lines 48 plus 55; divide that sum by line 62; multiply by 100 and round b3 nearest whole)
70. Projedred Occupancy Fe~¢entage for Low Occupancy HA
(Take the percentage on line 68 and subtract the percentage shown on line 69. Use the result as the
Proiected Occupancy Percentage on Part B, line :[1 of form HUD-52723. Use the UNA result on line 62 in calculating
PFS eligibility)
%
%
This form rep!~¢e$ forms HUD-52728-A thru - C
which have been canceled. Previous ed~on is obsoiet(
Page 3 of 3
form HUD-S2728 (3/2003)
- 17- ref Handbook 7475.~.3