Res 00-24HPublic Housing Assessment
System (PHAS) Management
Opm'a~ons Cert[~cafJon
U.S, Department of Housing
and Urban Development
Real Estate Assessm ant Cenler
OMB No. 2535-0106
(exp. 8/31/2001)
Public reporting burden for thb collection of information is estimated to average l.a hours per response, including the time for reviewing instructions, searching existing
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required
to complete this form, unless it displays a cu~nfly valid OMB control number.
This information is collected to implemer~ section 502 of the National Affordable Housing Act of 1990, as amended, which established specific indicators to assess the management
pedormance of public housing agencies (PHAs) in all major areas of management opera, one. PHAs ~ll complete the PHAS Certification foml HUD-50072 and electronically submit it
to HUD. If a PHA does not have this capability in-house, the PHA should ~onsider utilizing local resources, such as the library or ano~er local government entity that has Intemet
access~ In the event local resources are not available, a PHA may go to the nearest HUD Public Housing program (~fice and assistance wil be given to the PHA to trans~nit this PHAS
certification. The i~orm~on is used by HUD as a component of PHAS to assess all major areas of PHA's managemen~ operations, designMe PHAs as troubled and PHAs troubled
with respect to the program for assistance flora the Capital Fund under SecUon 9, enter into a Memorandum of Agreement (MOA) with troubled PHAs and PHAs troubled with respect
to the program for assistonce from the Capital Fund under Section 9, and repo~ annually to Congress on the stat~s of troubled PHAs end PHAs troubled with respect to the program
for assistance from the Capital Fund unde~ Section 9. This irfermation b required for HUD to fulfill statutory requirements of the 1990 Act. The information collected does not lend ibelf
to confidentia~it7.
Instructions: A PHNAME's electronic responses to this certification must be the PHNAME's actual data; e.g., prior to any adjustments to the indicators. Round percentages to the
nearest two decimal points. (~ FY Ending I Submission Date
PHA/AME Name ~i~r~
Pr~ectna~ s ifA~
The management ~ncfions ~r ~e f~owing s~-iadimtor (s) have been a~umed by an RMC, and ~e RMC ceaificafion will be compte~d and ~bm~ed to HUD (e~er subdndicatm
numbers or ~a):
Sub-Indicator #1: Vacant Unit Turnaround Time
V12400 Total number of turnaround days.
V12500 Total number of vacancy days exempted for Capital Fund.
V12600 Total number of vacancy days exempted for other reasons.
V12700 Total number of vacant units turned around and lease in effect in the PHA's immediate past fiscal year.
V12800 Average number of calendar days units were in down time.
V12900 Average number of calendar days units were in make ready time.
V13000 Average number of calendar days units were in lease up time.
¥13100 Average unit turnaround days.
Sub.Indicator #2: Capital Fu nd
! Do you have any open Capital Fund programs (e.g., CLAP, CGP, Hope Vi, LBPRA, VRP) (Y/N)? Open =
any program that does not have a pre-audit end date or that received a pre-audit end date during the
CF10000 fiscal year being assessed. Component #1 and #2 (please circle )/es or no)
Component #1: Unexpended Funds Over lhree t-ecleral Nscm ~ears ~rr ~"! wu
CF 10050 Total funds authorized over 3 FFYs old that do not have a pre-audit end date or that received a pre-audit
end date durincj the fiscal year being assessed. $
CF 10100 Total fun~s expended over 3 FFYs old that do not have a pre-audit end date or that received a pre-audit
end date during the fiscal year being assessed. $
CF 10200 u nexpended funds to be recaptured,
CF 10300 Unexpended funds approved by HUD over 3 FFvs old.
CF 10400 Unexpended funds with time extensions due to reasons outside of PHA control. $
L CF 10500 Adjusted total unexpended funds. $ [READ ONLY]
Component#2: Timeliness of Fund Obligation
tl CFl1100 ITOtal funds auth°rized f°r grants °lder than 2 FFYs °rd'
CF 11200 Total funds obligated over 2 FFYs old.
form H U D-50072 W2000)
Previous editions are obsolete Page 1 of 5 rcf. Handbook 7460.5
Public Housing Assessment u.s. Oeparlment of Housing OMB No. 2535-010§
System (PHAS) Management a,,,~ Urban Development (exp. 813112001)
Operations Certification Real Estate Assessment Center
CF 11300 Unobligated funds approved by HUD over 2 FFYs old. $
CF 11400 U nobligated funds with time extensions due to reasons outside of PHA control. $
CF11500 Adjusted total unobligated funds. $ [READ ONLY]
Component #3: Adequacy of L;ontrac~ Aammm[rauon
The date of the last H U D/Army Corps of Engineers on-site inspection and/or audit related to contract
CFI 1700 administration (include A-133 Audit). (mm/dd/yyyy)
CF 11800 The number of findings related to contract administration.
CF 11900 The number of findings related to contract administration that have been corrected by the PHA.
CF 12000 The number of findings related to contract administration that the PHA is in the process of correcting.
Component #4: U. ual[ty o1' ine ~nysmal vvor~
The date of the last HUD/An'ny Corps of Engineers on-site inspedion and/or audit related to the quality of
CF12200 physical work. (mm/dd/yyyy)
CF 12300 The number of findings related to the quality of physical work.
CF 12400 The number of findings related to the quality of physical work that have been corrected by the PHA.
CF 12500 The number of finding related to the quality of physical work that the PHA is in the process of correcting.
Component ~3: Arteclua~ o! t~ua~]e~ ~ontro~s
CF12700 Total amount of Capital Funds expended during the PHA fiscal year being assessed. $
The amount of Capital Funds expended on approved work items not subject to budget revisions during the $ ·
CF12800 PHA fiscal year being assessed. (,,,~"1 ~ ~.O ~-,
The amount of Capital Funds expended under budget revisions with prior HUD approval during the PHA $ "'
CF12900 fiscal year being assessed.
The amount of Capital Funds expended under budget revisions not requiring prior HUD approval during $
CF13000 the PHA fiscal year being assessed.
Sub.Indicator #3: Work Orders
Component #1: Emergency Work ~Jroers
WI0000 Total number of emergency work orders.
W10100 Total number of emergency work orders completed / abated within 24 hours.
W10200 Percentage of emergency work orders completed / abated within 24 hours.
Component #2: Non-F_.mer~iency WorK uraers
W 10500 Total number of non-emergency work orders.
~ W10600 Total number of calendar days it took to complete non-emergencywork orders. ~,,~.
Average number of days PHA has reduced the time it takes to complete non-emergency work orders over
[READ ON LY]
W10700 the past three years.
W10800 Average completion days.
Sub. Indicator #4: Annual Inspection of Dwelling U nits and Systems
Component #1: Annual Inspection ot uwe[un~ un[us ___
Al0000 The total number of ACC units.
The sum of units exempted where the PHA made two documented attempts to inspect and is enforcing
A10100 the lease. ..
A10200 Vacant units exempted for Capital Fund.
Previous echelons are obsolete Page 2 of 5 form H UD-50072 (4,/2000)
ref. Handbook 7460.5
Public Housing Assessment u,s, Deparf, ment of Housing OMB No, 2535-0106
System (PHAS) Management a.d u a. Oev. opr. ent e/3 /2oo )
O orations Certification Real Estate Assessmen! Center
A10300 Vacant units exempted for other reasons. ~
A10400 Total number of units inspected using the Uniform Physical Condition Standards (U PCS). ~
A10550 Total number of units inspeded that did not require repairs.
The number of units where necessary repairswere completed to comply with UPCS either during the
inspection, issued work orders for the repairs, or referred the deficiency to the current year's or next year's
A10600 Capital Fund program.
[READ ONLY]
A10700 Adjusted units available. ~E~r,.,~Ld~
A10800 Percent of units inspected by PHA.
Component #2: Annual Inspedion of Systems inclumg L;ommon Areas an(] ~,~ uH-~.~wc,,,~l
All 100 Total number of contiguous sites (adjoining with no natural boundaries).
- Total number of contiguous sites'ia~jo~ining with no natural boundaries) exempted from the inspection of
A11200 systems.
The total number of contiguous sites (adjoining with no natural boundaries) where all systems were
Al1300 inspected in accordance with the UPCS.
Al1400 Total number of buildings.
^ ~ 1500 Tntal number of bui d ngs exempted from the inspection of systems.
The total number of buildings where all systems were inspected in accordance with the
I
Al1600 "'
The number of buildings and sites where necessary repairs were completed to comply with the Uniform
Physical Conditions Standards either during the inspection, issued work orders for the repairs, or referred
A11700 the deficiency to the current year's or next year's Capital Funds program.
" All 800 Percentage of contiguous sites (adjoining with no natural boundaries)inspected, [~E~L~
I A11900 Percentage ofbuildingsinspected. [~N~
Sub. Indicator #5: Security
Component#I: Trackin~ and Reporting] Crime-Relatecl ~roul.e[.,qs
St0000 The date that the Board adopted current policies to track crime and crime-related problems. ~l~nj~',~,
S10100 The date that the PHA implemented the current procedures to t;"~ck crime and crime-related problems. (~~L
The date that the PHA implemented a curre'~t c~ooperative system for tracking and reporting crime to local
S 10200 police authorities.
S 10300 The number of crimes that the PHA can document it reported to local police authorities. (~
S10400 Percentage of developments where PHA can document it tracks crime and crime-related problems. (~ %
Component#2:
Igi0500
S10600
Screening] of Applicants
IThe date the Board adopted current screening policies that reflect the One-Strike criteria.
The date the PHA implemented current screening procedures that reflect the One-Strike criteria.
PHA can document that current screening procedures result in successfully denying admission to
applicants who meet the One-Strike criteria. (please circle yes or no)
The total number of applicants denied who met the One-Strike criteria.
S10700
S10800"
Component3: Lease Enforcement
IS10900
SLI000
The date the Board adopted current evidion procedures thai reflect the One-Strike criteria.
The date the PHA implemented current eviction procedures that reflect the One-Strike criteria.
Previous editions are obsolete Page 3 of 5 form HUD-50072 (4/2000)
ret. Handbook 7460.5
Public Housing Assessment u.s. Department of Housing OMa No. 2535-0106
System (PHAS) Management a.d Urban Development (exp. 8/31/2001)
Operations Certification Re.~ Estate Assessment C~ter
Pt'iA can document that current eviction screening procecJures resutted in t~le eviction o{ res'~l~e~
meet the One-Strike criteria. {please circle yes or no)
[ S11200 The total number of evictions as a result of the One-Strike criteria.
Component#4: DruB Prevention and/or Crime Reduction ~rogram ~oa~s
S 11350 The number of HU D-funded drug prevention end/or crime reduction programs. O
The number of non HUD-funded drug prevention end/or crime reduction programs thee the PHA requests
Sl1450 to be assessed. ~)
S 11550 The number of documented program goals that are related to drug prevention and/or Grime reduction. O
The number of goals the PHA can document it met under the implementation plan(s) for any and all of
S11600 these programs. (~
Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of [RE'ON LY]%
S 11700 these progrems.
Sub-Indicator #6: Economic Self-Sufficiency
El0000 The number of HUD-funded economic seE-sufficiency programs~. O
The number of non HU D-funded economic self-sufficiency programs that the PHA requests to be
EiOiO0 asses~
E10200 The number of documented program goalsthat are related to economic self-sufficiency·
The number of goals the PHA can document it met under the implementation plan(s) for any and all of
E10300 these programs.
Percentage of goalsthat the PHA can document it met under implementation plan(s) for any and ali of
[READ ONLY]%
E10400 these programs,
Adjustments for Physical Condition and/or Neighborhood Environment
Ptease enter project number and name and indicate which area the adjustment for Physical Condition and/or Neighborhood Environment applies for
a project· (Check all that apply)
Project No. Project Name Site Common Areas Building Exteriors
Please attach additional sheets as necessary for additional projects·
Previous ecEtions are obsolete Page 4 of 5 form H UD-50072 (4/2000)
ref. Handbook 7460.5
Public Housing Assessment
System (PHAS) Management
0peratfons Cer fic on
U,S. Depar'[ment of Housing
and Urban Development
Rea~ Estate Assessmen! Center
OMB No, 2535-0106
(exp. 8t31/2001)
certify that, as of the submission date, the above sub-indicators, under Public Housing Assessment System indicator #3 Management Operatians
are true and accurate for the fiscal year indicated. I further certify that, to my present knowledge, there is no evidence to indicate seriously deficient
performance that casts doubt on the PHA's capacity to present and protect its public housing developments and operate them in accordance with
Federal law and regulations. Appropriate sanctions for intentional false certification will be ~nposed, including suspension or deban'nent of the
signatory.
A Board Resolution approving this certificatio~j, is required. I fudher certify that Board Resolution number ~ approving this
certification was passed on (mm/dd/yyyyY)
Executive Director (signature)
form H UD-50072 (4/2ooo)
Previous editions are obsolete Page 5 of 5 ref. Handbook 7460.5