Res 04-07HHRA RESOLUTION NO. 04-07H
Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535.0106
(exp. 1/31/2007)
PuMic repo~ng burden for this ~lecfion of in~n is esUrnated to average 1.8 hours per response, including lhe lime for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information, This agency may not collect this information, and you are not required
to complete this form, unless it displays a current~ valid OMB contng number.
This information is collected to implement section 502 of the National Affordable Housing Act of 1990, as amended, which established specific indicators to assess the management
performance of public housing agencies (PHAs) in all major areas of management operalbns. PHAs will complete the PHAS CerlJfication form HUD-50072 and electronically submit it
to HUD. If a PHA does not have this capabil~ in-house, the PHA should consider ~ local resources, such as the libm~j or another local government entity that has Intemet
In the event local resources are not available, a PHA may go to the nearest HUD Public Housing program ~ and assislanoe will be given to the PHA to transmit this PHAS
cerlJrmation. The infomlaE)n is used by HUD as a component of PHAS to assess all major areas of PHA's management operations, designate PHAs as troubled and PHAs troubled
with respect to the program for assistance from the Capital Fund under Section 9, enter into a Memorandum of Agreement (MOA) with troubled PHAs and PHAs troubled with respect
to the program for assistance from the Capital Fund under Secl~on 9, and report annually to Congress on Ihe sialus of troubled PHAs and Pi-lAs troubled with respect to the program
for assistance from the Capital Fund under Section 9. This information is required for HUD to fulfill statuto~ requirements of the 1990 Act. The infom3alJo~ collected does not ~ itself
;ii~b._.__~fi~_n$: A PHA/AME's c-~-onlc [~,~es to this ce~',;~caiion must be the PHA/AME's actual data; e.g., prior to any adjustments to the indicators. Round percentages to the
PHA/AME Name For FY Ending
Mound Housing & Redevelopment Authority 9/30/2003
Project name(s) flAME
Indian Knoll Manor
ISubmlesion Date
The manage,~,~[ ~r..tk.-~ for the fo#c~ir~ sul~-~,iui* (s) have been aasa~.~ by an RMC, and the RMC cerlifica6on will be completed and submilted to HUD {enter sub-indicator
numbers or N/A):
Sub-Indicator #t: Vacant Unit Turnaround Time
.... V12400 Total number of tumar°und days. 896
V12500 Total number of vaca,~cy days exempted for Capital Fund. 0
V12600 Total number of vacar~cy days exempted for other masons. 0
Vi 2700 Total number of vacant units turned around and lease in effect in the PHA's immediate past fi~! yccr. 12
.... V12800 Average number of calendar days units were in down Ume. 13,16
V12900 Avera§e number of calendar days units Were in make ready lime. 38.5
V13000 Average number of calendar days units were in' lease ~p lime. 23
V13100 Average unit turnaround days. [READ ONLY]
I any program that does not have a pre-audit end date that received I J
I
I
CF1
0000
or
a
pre-audit
end
during
the
YES
I
I
Yes No
Component #1: Unexpended Funds Over Three Federal Fiscal Years ~ Old
Sub-Indicator #2: Capital Fund
lDo you have any open Capital Fund programs (e.g., CLAP, CGP, Hope VI, LBPRA, VRP) (Y/N)? Open =
fiscal year being assessed. Com~nent #1 and #2 (ple_~ circle yes or no)
~F10050 Total funds authorized Over 3 FFYs old that do not have a pre-audit end date or that received a pre-audit
end,date dudng the fiscal ~ being ~_ ~,~e~____~ed. $ 0
CF10100 Total funds expended over 3 FFYs old that do not have a pre-audit end date or that received a pre-audit
end date during the fiscal year being asse_-s~_~d. $ 0
CF10200 Unexpended funds to be recaptured. $ 0
CF10300 Unexpa-~ed funds approved,by HUD over 3 FF~s old. $ 0
CF10400 Unexpended funds with lime exta]~ibns due to masons outside of PHA control. $ 0
-,.. CF10500 Adjusted total unexpended fuads.
$ [READ ONLY]
Previous editions are obsolete
Page 1 of 5
form HUD-50072 (4/2000)
ref. Handbook 7460,5
Public Housing Assessment
System (PHAS) Management
Operations Certification
u.s. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-O106
(exp.1/31/2007)
Component #2: Timeliness of Fund Obli~a§on
CF11100 Total finds authoriz~ for grants older than 2 FFYs old. $60,425
CF11200 Total funds obligated over 2 FFYs old. $60,425
CF11300 Unobligated funds approved by HUD over 2 FFYs old. $0
CFl1400 Unobligated funds with ame extensions due to masons outside of PHA conlml. 0
CF11500 Adjusted total unobligated funds. $ [READ ONLY]
Component #3: Adequacy of Contract Administration
Th~ dat~ of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to contract
CF11700 adminislmlJon (include A-133 Audit). (09/30/2000)
CFl1800 The number of findings related to contract adminislmlm. 0
CFl1900 The number of findings related to contract adminislm~on that have been corrected by the PHA. 0
CF12000 The number of findings related to contract administration that the PHA'is in the process of'correcting,' 0
Component #4: Quality of the Physical Work
The ~late of the'last HUD/Army Corps of Engineers on-site inspection and/or audit related to the quality of
CF12200 physical work. (O9/3O/20O0)
CF12300 The number of findings related to the quality of physical work. 0
CF12400 The number of findings related to the quality of physical work that have been corrected by the PHA. 0
CF12500 The number of finding related to the quality of physical work that the PHA is in the process of correcting. 0
Component ~5: Adequacy of Budget Controls
~F12700 Total a~lount of'Capital Funds expended during the PHA fiscal yea' being assessed. $16,828
The amount of Capital Funds expended on approved work items not subject to budget revisions dudng the $16,828
CF12800 PHA fiscal year being assessed.
The amount of Capital Funds expended under budget revisions with prior HUD approval dudng the PHA $0
CF12900 fiscal year being assessed.
The amount of Capital Funds expended under budget revisions not requiring pdor HUD approval during $0
CF13000 the PHA fiscal year being assessed.
Sub-indicator ~: Work Orders
Component #1: Emergency Work Orders
'Wl0000 Tot~ number of emergency work orders, 6
W10100 Total number of emergency work orders completed / abated within 24 hours. 6
Percentage of emergency work orders completed /abated within 24 hours. [READ ONLY] %
Component ~: Non-Emergency Work Orders
'W10500 Total nun~ber ~f non-emergency work orders. 289
, ,W10600 Total number of calendar days it took to complete non-emergency work orders. 353
Average number of days PHA has reduced the lime it takes to complete non-emergency work orders over
W10700 the past three years.
, ,W10800 Average complelion days., [READ ONLY]
Previous editions are obsolete
Page 2 of 5
form HUD-50072 (4/2000)
mf, Handbook 7460.5
Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Deparl~nent of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp, 1/31/2007)
Sub-Indicator #4: Annual Inspection of Dwelling Units and Systems
Component #1: Annual Inspection of Dweilin; Units
'AIO000 The ~ob~ number of ACC units. 50
The sum of units exempted where the PHA made two documented attempts to inspect and is enforcing 0
Al0100 the lease.
A10200 Vaca,~t units exempted for Capi~a~ Fund. 0
A10300 Vacant units exempted for oltw~ masons. 0
A10400 Total number of units inspected using the Uniform Physical Condition Standards (UPCS). 50
A 10550 Total number of units inspected that did not require repairs. 28
The number of units where n~-y repairs were completed to comply with UPCS either during the 22
inspection, issued work orders for the repairs, or referred the deficiency to the current year's or next year's
A10600 Capital Fund program.
A10?U0 Adjusted units available.
,.. [READ ONLY]
A10800 Perc~t of units ;r, st. eci. ed by PHA. [READ ONLY]%
Component ~: Annual Inspection of Systems indudin Common Area., :1
1~ To~ num~ ~ si~. 1
A112~ Tot~ num~ of ~$~ exe~p~ ~m ~e ins~n of s~ms. 0
A11300 ~e ~ola; num~ of s;[~ ~ all s~s ~m in~ in ~rdan~ ~ ~e UPCS. 1
A11400 To~ numar of buildings. 1
A115~ To~l numar of bui~ings exe~p~ ~m ~e ins~ of s~ms. 0
A11600 ~e ~1 number of buildings ~ all sys~e~,s were ins~ in ~rdan~ ~ ~ UPCS. 1
The num~ of bui~ings and si~ ~em n~sa~ mppm ~m ~mple~ ~ ~mply wi~ ~e Un~ 1
Ph~i~l Conditions ~ndards
A11700 ~e de~e~ ~ ~e mffent ~fs or ne~ yeafs Capital Funds program.
Al1800 Per~e of sit~ inst. ~ ONLy%
....Al1~0 . Pa-~nt~e of buiMings inst. ~ ONL~
Sub-Indicator ~: Security
ComponenDl: Tracking and Reporting Cdme-Re!at~ Problems
'S10000 The dante l~at
po to track cdme and crime-related problems. (06/12/1996)
S10100 The date that lhe PHA implemented the current procedures to track crime and crime-related problems. (06/12/1996)
The date that the PHA impleme, teda current coope[u§ve system for tracking and reporting crime to local
S10200 police authorities, (06/12/1996)
S10300 The number of c~i. es that the PHA can dOCUment it reported to Ioc~___! police aultmrities. 0
S10400 Perce~)tage of developrner~s where PHA can document it tracks crime and crime-related problems.100%
Component#2: Screening of Applicants
S10500 The date the Board adopted current sc~-eening policies that reflect the One-Strike criteria. (06/12/1~)
S10600 The date the PHA in-,plemented current sc~-eening procedures that reflect the One-Strike criteria. (06/12/1996)
PHA can document that cur~e~[ sa-ea-~ing procedures result in successfully denying admission to YES
...,. S10700 applicants who meet the One.-Sb-ike criteria. (please_ drde yes or no) Yes No
~ S1,_._~ The tc,~; number of appllcar,~s denied who met the One-Strike c~-i~a. 13
Previous editions are obsolete
Page3of5
form HUD-50072 (4/2000)
ref. Handbook 7460.5
Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-.0106
(exp. 1/31/2007)
ComDonenl~3: Lease Enforcement
'S10900 The date the Board adopted current eviclion procedures that reflect the One-St~ke' criteria. (06/12/1996)
S11000 The date the PHA implemented current eviction procedures that reflect the One-Strike criteria. (06/12/1996)
PHA can document that current eviclion screening procedures resulted in the eviction of residents who YES
S11100 meet the One-Strike criteria. (please drde yes or no) Yes No
S11200 The total number of evictions as a result of the One-Strike criteria. 2
ComponentS4: Druc) Prevention and/or Cdme ReducUon Program Goals
'S11350 The number of HUD-funded drug prevenUo~ and/or crime reduc'don programs. 0
The number of non HUD-funded drug prevenUon and/or crime reduction programs that the PHA requests 0
S11450 to be assessed.
S11550 The number of documented program goals that are related to drug prevention and/or crime reduclJon. 0
The number of goals the PHA can document it met under the implementaUon plan(s) for any and all of 0 '
Sl1600 these programs.
Percentage of goals that the PHA can document it met under impiementafion plan(s) for any and all of
S11700 these programs. [READ ONLY]%
Sub-Indicator ~: Economic Self-Sufficiency
El0000 The number of HUD-funded eCOnomic self-sufficiency programs. 0
The number of non HUD-funded economic self-sufiidency programs that the PHA requests to be ' 0
E10100 assessed.
E 10200 The number of documented program goals that are related to economic self-sufficiancy. 0
The number of goals the PHA can document it met under the implementalion plan(s) for any and all of 0
E 10300 these programs.
Percentage of goals that the PHA can document it met Under implementation plan(s) for any and all of
E10400 these programs. [READ ONLY]%
Adjustments for Physical Condition and/or Neighborhood Environment
Please enter project number and name and indicate which area the adjuslment for Physical Condition and/or Neighborhood Environment applies for
a project. (Check all that apply)
Project Name Site Common Areas Building Exteriors
[] [] []
[] [] []
Please attach additional sheets as necessary for additional projects.
Previous editions are obsolete
Page 4 of 5
form HUD-50072 (4/2000)
ref, Handbook 7460.5
Public Housing Assessment
OMB No. 2535-0106
System {PHAS) Management
(exp.09/01/2002)
Operations Certification
APPENDIX I
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
Public reporting burden for this colledJon of information is estimated to average 1.8 horns per response, including the trne for reviewing instmctons,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not
collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number.
This information is collected to implement section 502 of the National Affordable Housing Act of
1990, as amended, which established specific indicators to assess the management performance of
public housing agencies (PHAs) in all major areas of management operations. PHAs will complete
the PHAS Certification form HUD-50072 and electronically submit it to HUD. Ifa PHA does not
have this capability in-house, the PI-IA should consider utilizing local resources, such as the library
or another local government entity that has Interact access. In the event local resources are not
available, a PHA may go to the nearest HUD Public Housing program office and assistance will be
given to the PHA to transmit this PHAS certification. The information is used by HUD as a
component of PHAS to assess all major areas of PHA's management operations, designate PHAs as
troubled and PHAs troubled with respect to the program for assistance from the Capital Fund under
Section 9, enter into a Memorandum of Agreement (MOA) with troubled PHAs and PHAs troubled
with respect to the program for assistance from the Capital Fund under Section 9, and report annually
to Congress on the status of troubled PHAs and PHAs troubled with respect to the program for
assistance from the Capital Fund under Section 9. This information is required for HUD to fulfill
statutory requirements of the 1990 Act. The information collected does not lend itself to
confidentiality.
Instructions: A PHNAMEs eleclronic responses to this cerlif~:allon mast be the PHNAME's actual data; e.g., prior to any adjustments to the indicators. Round
I~(~,,h,~es to the nearest two dedmal points. I
PHNAME Name 9 / 3 0 / 2 0 0 4F°r FY Ending Submission Date
Mound Housing & Redev]opmenl; Authn~'ity
Project name(s) if AME
Indian Knoll Hanor'
The management functions for the following sub-indicator (s) have been assumed by an RMC, and the RMC ue~i[~aaon will be completed and sula=-~ilted to HUD
(enter sub-in~c~_~r numbers or N/A):
!
Public Housing Assessment
; tom (P/./A,;J Uanagement
O rations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp.1/31/2007)
I certify that, as of the submission date, the above sub-indicators, under Public Housing Assessment System indicator #3 Management Operations
are true and accurate for the fiscal year indicated, I fu~er certify that, to my present knowledge, there is no evidence to indicate seriously deficient
perfon'nance that casts doubt on the PHA's capadty to present and protect its public housing developments and operate them in accordance with
Federal law and regulations. Appropriate sanctions for intentional false certification will be imposed, induding suspension or debarment of lhe
signatory.
A Board Resolution approving this cerlificalion is required. I further cerlJfy lhat Board Resolution number o q.O'7/-~ approving this
cerlification was passed on (mmldd/yyyyy) _11/23/2004
Executive Director (s~nature)
Date (11/23/04)
×
Previous editions are obsolete
Page 5 of 5
form HUD-50072 (4/2000)
ref, Handbook 7460.5