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2007-02-13PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. AGENDA r~1£ ~°~_ i MOUND HOUSING & RE1)EVELOPMCNT AUTHORITY REGULAR MEETING TUESDAY, FEBRUARY 13, X007 - 7:2t~ P1VI MOUND CITY COUNCIL CHAMBERS Page 1. Open meeting 2. Action approving agenda, with any amendments 3. Action approving minutes: Jan 23, 2007 -Regular Meeting • 4. Action amending bylaws of the Housing and Redevelopment Authority of the City of Mound, Minnesota 5. Transit District Project Update 6. Adjourn 1-2 3-7 • MOUND HOUSING AND REDEVELOPMENT AUTHORITY • JANUARY 23, 2007 The Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday, January 23, 2007, at 7:20 p.m. in the council chambers of city hall Members present: Chair Mark Hanus; Commissioners David Osmek, Mike Specht, John Beise and Greg Skinner Others present: Executive Director Kandis Hanson, City Attorney John Dean, City Clerk Bonnie Ritter, Finance Director Gino Businaro, Cindy Reiter. 1. Open meeting Chair Hanus called the meeting to order at 7:20 p.m. 2. Approve agenda MOTION by Beise, seconded by OsmeK to approve the agenda. All voted in favor. Motion carried. 3. Approve minutes MOTION by Osmek, seconded by Beise to approve the minutes of January 9, 2007. All - voted in favor. Motion carried. • 4. Indian Knoll Manor Mana er's Monthl Re ort Cindy Reiter of Westport Properties presented the monthly report for Indian Knoll Manor as follows: a. December Bank Statement b. November Income Statement -Hanus questioned why the balance sheet on page 7 of the packet doesn't balance. Reiter stated that an independent firm does the balance sheet, so she can't answer that question but will get an answer. c. Review of bills paid -MOTION by Osmek, seconded by Specht to approve payment of the bills for December, 2006. All voted in favor. Motion carried. d. Manager's report -Reiter stated that everything is going well, and they have one vacancy due to death. e. Resident Council report -none 5. Adiourn MOTION Osmek, seconded by Beise to adjourn at 7:25 p.m. All voted in favor. Motion carried. Chair Mark Hanus • Attest: Bonnie Ritter, City Clerk -1- Page 1 of 1 BonnieRitter From: "Dean, John B." <jdean@Kennedy-Graven.com> To: <bonnieritter@cityofmound.com> Sent: Friday, January 19, 2007 11:11 AM Attach: Redline.rtf Subject: DeltaView Document Distribution Bonnie: Attached is a redlined version of my proposed amendments to the HRA bylaws. The changes are proposed in order to conform with current legal requirements. If you are okay with the suggested changes, I would recommend that the amendment be put on the HRA agenda for one of the meetings in February. I will also send you a clean copy (suitable for execution) once we have agreed on the form of the amendment. «Redline.rtfl> _ 2 _ 1 /19/2007 AMENDED • BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF MOUND, MINNESOTA ARTICLE I -THE AUTHORITY Section 1. Name of Authoritv.. The name of the authority shall be "The Housing and Redevelopment Authority efin and for the. City of Mound, Minnesota". Section 2. Commissioners of the Authoritv. A. Councilmembers: The Commissioners of the Authority shall be the same as the current members of the City Council, with terms running concurrent with the City Council terms. B. Indian Knoll Manor Representative. The Commissioners may also designate an individual elected as tenant representative from Indian Knoll Manor to participate in discussions and vote on matters pertaining to Indian Knoll Manor. The designation will be coincident with the term of such election. Such designated person will not be counted to determine the presence of a quorum, and in the event of a tie vote on matters on which such representative is authorized to vote, the tie will be broken by disregarding the vote of the representative. • Section 3. Office of Authoritv. The office of the Housing and Redevelopment Authority .(the "Authority") shall be at the City Hall, 5341 Maywood Road, in the City of Mound, State of Minnesota. Section 4. Duties of the Authority. Duties of the authority shall be in accordance with the laws of the State of Minnesota. Section 5 Seal of Authoritv The seal of the Authoritv shall be in the form of a circle and shall bear the name of the Authoritv and the vear of its organization. ARTICLE 11-OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairperson-a-~} an Acting Chairperson and a Secretary. A. Chairperson. The Chairperson shall preside at all meetings of the Authority, and shall sign approved contracts/agreements and minutes of the Authority. The Mayor shall have the position of Chairperson. B. Acting Chairperson. The Acting Chairperson shall perform the duties of the Chairperson in the absence or incapacity of the Chairperson.; and in case of the resignation or death of the Chairperson, and the Acting Chairperson shall -3- perform such duties until such time as the Authority shall select anew Chairperson. C. Secretary. The Secretary shall perform the du_ ties of_the office of Secretary and shall preside at all meetinos of the Board of Commissioners in the __ ___ absence of the Chairperson and Actina Chairperson. The Secretary may deleaate the responsibility for recordina the Minutes of the Board of Commissioner meetinas as determined appropriate by the Secretary. Section 2. Election or Appointment. The Chairperson shall serve in the capacity of Chairperson until the expiration of his/her term of office as Commissioner. The Acting Chairperson and the Secretary shall be appointed at the first meeting of each new year for as soon thereafter as possible), and shall hold such office until his/her successor is appointed. Section 3. Vacancies. Should the office of Chairperson-er} Acting Chairperson or Secretary become vacant, the Authority shall appoint a successor from its membership at the next regular meeting, and such appointment shall be for the unexpired term of the said office. When the office of Executive Director becomes vacant, the Authority shall appoint a successor, as aforesaid. ARTICLE III -ADMINISTRATIVE STAFF Section 1. Authority Duties. The selection, compensation, discipline (including termination) of .personnel, shall be determined by the Authority subject to the laws of the State of Minnesota. Section 2. Executive Director. The Authority shall appoint an Executive Director who shall have general supervision over the administration of its business and affairs, subject to the direction of the Authority. No Commissioner of the Authority shall be eligible to this office. The Executive Director shall be charged with the supervision of the Housing Director. As assistant to the Chairperson, the Executive Director in his/her own name and title shall oversee and attest to the keeping of the records, and recording of the minutes of the meetings of the Authority, and shall perform all duties incident to his/her office. The Executive Director shall perform such other duties and functions as may from time to time be required by the Authority or the bylaws or rules and regulations of the Authority. Section 3. Housing Director. The Housing Director shall perform duties as specified in the Housing and Redevelopment Authority Housing Director job description. A monthly report will be presented to the Authority by the Housing Director at a regular scheduled meeting. This report shall include approval of monthly bills, plus any other 2 -4- pertinent items. The Housing Director shall also perform such other duties and • functions as may from time to time be required by the authority or the Bylaws or Rules and Regulations of the Authority. Section 4. Additional Personnel. The Authority may from time to time employ such personnel, including those described in Sections 2 and 3 above, as it deems necessary to exercise its powers, duties and functions as prescribed the Municipal Housing and Redevelopment law of Minnesota applicable thereto. The selection and compensation of personnel shall be determined by the Authority subject to the laws of the State of Minnesota. ARTICLE IV -MEETINGS Section 1. Regular Meetings.. Regular meeting shall be held the 2"d and 4tn Tuesday of each month, at 6:30 p.m. or as deemed appropriate. These meeting will take place in the council chambers at City Hall or at a location otherwise deemed suitable. Section 2. Special Meetings. Special meetings of the Authority may be called by the Chairperson, or two members of the Authority for the purpose of transacting any business designated in the call. Notice of special meetings shall be posted three days prior to the meeting at the Mound City hall. At such special meeting no business shall be considered other than as designated in the notice of meeting, but if all of the. • members of the Authority are present at a special meeting. Section 3. Quorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Three Commissioners shall constitute a quorum for the purpose of conducting its business and exercising its; powers and for all other purposes, but a smaller number may adjourn until a quorum is obtained. When a quorum is in attendance, unless a different requirement is specified by law, action may be taken by the Authority upon a vote of a majority of the Commissioners present. Section 4. Meeting Procedures. Resolutions and minutes of all meeting shall be in typewritten form and shall be signed by the Chairperson and Executive Director, upon approval by the Authority. Robert's Rule of Order shall be used as the correct procedure at all meetings. ARTICLE V -AMENDMENTS The Bylaws of the Authority shall be amended only with the approval of at least three of the members of the Authority at a regular or special meeting. Adopted September 9. 1992 • Amended February 26, 2002. 3 -5- Amended November 25, X883-2003 Amended February 13. 2007.. Chairperson, °~*,-L,-r""~~Mark Hanus Executive Director, Kandis Hanson 4 -6- January 19, 2007 11:06:17 AM _. ___ Document 1 Powerpocs://DOCSOPEN/304983/1 Document 2 Powerpocs://DOCSOPEN/304983/2 Rendering set Standard __ • -7-