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2007-04-24PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. AGENDA ~I~ C °I~~f MOUND HOUSING & REDEVELOPMENT AUTHORITY REGULAR 1VIEETING- TiTESDAY, APRIL 24; 2007.- 7:20 PNI MOUND CITY COUNCIL CHAMBERS Page 1. Open meeting 2. Action approving agenda, with any amendments 3. Action approving minutes: March 27, 2007 -regular meeting 1-2 April 10, 2007 -special meeting 3 • 4. Indian Knoll Manor Manager's Monthly Report 4-42 5 Adjourn MOUND HOUSING AND REDEVELOPMENT AUTHORITY • MARCH 27, 2007 The Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday, March 27, 2007, at 6:30 p.rn. in the council chambers of city hall. Members present: Chair Mark Hanus; Commissioners David Osmek, Mike Specht, John Beise and Greg Skinner Others present: City Attorney John Dean, City Clerk Bonnie Ritter, Community Development Director Sarah Smith, Finance Director Gino Businaro, Sid Inman, Dave Newman, Tom Stokes, Chuck Alcon, Catherine Pausche, Amanda Schwarze, Ken Perbix, Paula Larson, Steve Stecker, Chris Kennelly, Janie Skinner, Greg Christlieb, Theresa Wallum 1. Open meeting Chair Hanus called the meeting to order at 6:30 p.m. 2. Approve agenda MOTION by Beise, seconded by Osmek to approve the agenda. All voted in favor. Motion carried. . 3. Approve minutes MOTION by Osmek, seconded by Beise to approve the minutes of February 27, 2007. All voted in favor. Motion carried. 4. Indian Knoll Manor Manager's Monthly Report Theresa Wallum presented the manager's monthly report as follows: A. February bank statement B. January income statement C. Review of bills paid: MOTION by Osmek, seconded by Specht to approve the bills for February. All voted in favor. Motion carried. D. Manager's report -The patio roof is leaking and quotes will be obtained for the repair. 5. Discussion/Action on downtown Mound redevelopment proiect, including update from Mound Harbor Renaissance Development, LLC Tom Stokes of MHRD presented an update on Lost Lake and Auditor's Road Districts. Steve Stecker of Welsh Construction presented concept plans for Auditor's Road, showing a proposed parking plan and summary schedule. He stated that the prospective restaurant tenant needs a promise that they will be operational by April 1, 2008 in order to sign a lease. -1- Mound HRA Minutes -March 27, 2007 Chris Kennelly of Welsh Development stated that they have been receiving inquiries on retail and commercial possibilities for Auditor's Road. Once the finance gap is resolved they can move forward. John Dean stated they are trying to find a way to deal with the gap. The rate of return needs to make sense to attract investors and tenants. Sid Inman of Ehlers & Associates, Inc., informed the HRA that at the current time a "look back provision" will be re-evaluated. John Dean commented that under the current development agreement, MHRD is to reimburse the city for the acquisition of the Glass Plus property ($450,000) plus the MTC parcel ($100,000). If they have to pay the city for these costs, the project wouldn't be financially feasible. It is understood that~to proceed these costs would be absorbed by the city, plus acquisition of an additional parcel. The gap of $1 million is made up of approximately $780,000 for the additional property, the parking ramp costs not covered by the LC Grant, and $200,000 for standard improvements, being road and streetscape improvements. Inman indicated that the state regulates how the city can finance for the gap. If MHRA receives all of the Tax Increment, the City can issue Tax Increment bonds. MHRD would pay back 20% of these bonds, or $200,000. The City would pay the balance. Osmek asked about the possibility of a local option sales tax. Inman informed him that they could proceed with the TI bonds, and replace the payment later with local option sales tax if that's the decision made. Hanus wanted to make clear that the parking ramp would be a public improvement, not private development. MOTION by Osmek, seconded by Beise to accept the preliminary financing proposal, issuing Tax Increment Bonds, with MHRD paying 20%, and will accept this financing plan when formally presented. All voted in favor. Motion carried. 6. Adiiourn MOTION by Osmek, seconded by Specht to adjourn at 7:27 p.m. All voted in favor. Motion carried. Chair Mark Hanus Attest: Bonnie Ritter, City Clerk 2 -2- MOUND HOUSING AND REDEVELOPMENT AUTHORITY APRIL 10, 2007 • The Housin and Redevelo ment Authori in and for the City of Mound, Minnesota, g p tY met in special session on Tuesday, April 10, 2007 at 6:00 p.m. in the council chambers of city hall. This meeting ran concurrently with a special City Council meeting. Members Present: Chair Mark Hanus; Commissioners David Osmek, John Beise, Greg Skinner and Mike Specht. Others Present: Executive Director Kandis Hanson, Public Works Director Carlton Moore, Community Development Director Sarah Smith, Finance Director Gino Businaro, Catherine Pausche, Dave Callister and Sid Inman. 1. Open meeting The meeting was called to order at 6:00 p.m. by Chair Hanus. 2. Finance Workshop, with representatives of Ehler's & Associates Dave Callister of Ehlers & Associates presented an update of the Key Financial Strategies Financial Management Plan of 2004. He reviewed the expenditures and total debt levy. The projected revenue increase is based on 3% per year and the expenditures on 5%. Osmek is concerned that because 63-65% of the expenditures is labor, that 5% should • be perhaps 7%. He also feels that at the low side 20% is acceptable for a fund balance. He also asked what line #65, reconciliation to County represents and Businaro will report back to him on that. Inman asked if this is a useful tool and Hanus commented that it is, if the numbers are accurate, and Osmek stated that expenses would be more realistic if a 7% increase were used for labor and 3% for everything else. Callister stated that they would adjust the numbers, using a fund balance of about 20%, and make adjustments to the expenses. Inman reviewed the three options for the proposed Public Works Maintenance Facility; Election GO Bond, Capital Improvement GO Bond, and HRA Lease Revenue Bond. 3. Adjourn MOTION by Osmek, seconded by Specht to adjourn at 7:05 p.m. All voted in favor. Motion carried. Chair Mark Hanus • Attest: Bonnie Ritter, City Clerk -3- MOUND HRA INDIAN KNOI.i. APARTMENTS PROPERTY MANAGER'SMONTHLY REPORT April 24, 2007 Manager's Agenda • March Bank Statement • February Income Statement • Review of bills paid • Managers Report Action to authorize the Executive Director to send a letter to HUD requesting an organizational Change in FYE from September 30`h to December 31st Copy of PHA Plan for review -4- i9 I I % ~+ 19 1: ~i~ ..~...~, WELLS FARGO BANK, N.A. RIDGEDALE' OFFICE POST OFFICB BOX B 514 h41AlIVEApOL1S, MM 55475 t{t{u{t{ut{{n{{at~rt{ut{{i{{tnr{t{{ut{t{tr~nt{{~t{{tt~{ NOUS,IN6 8 REDEVELOPMENT AU1'NORITY SPECIAL ACCOUNT- CITY qF MOUND PYNa~NGE DIRECTOR 5341 NAYWOaD RD MOUND MN 55364-1427 Page 1 of 3 9244 Account Number. Statement Period: Image Count U1/ ~.' ~~., f. ~~ e ,~ ~ Ili ra Mar f , 2Q0,~- Mer 31, 2007 36 !f you have any questions about this statement or your accounts. calL• 800-225.5935 (1-804~G~1LL-iA/FL~.S) Your Accounts at a Glance ' Account Beginning Type B l DePosils/ Withdrawals/ Ending a ance Gredlt5 Debits Balance 8~sic~uo s Checking with. Interest 29,532:72 18,851.37 - 24;1@9.99 24;214. f0 News from Wolfs FarQa ' Besfc Busfn®ss Checkfng with Interest 000-0033530 Housing & Redevelopment Authorify Special Account Feb 28 Beginning 9alance 29,532.72 Mar 31 Ending Balance 24,214.10 Deposits and Credits - - - -- _w___-_~_______------------- Posted Date Transaction Detail ~ Amount Mar 08 Bank By Mail Deposit 8 761' 00 Mar 08 Bank ey Mail Deposit , . 7.61 0D Mar 13 Bank 8y Mall Depasst _ 1. 1.44 00 Mar 14 Hud Trees 303 Mlsc Pay 031407 490962421880903 • , . RMT VV'099t52124•"~ •hud Operating Fund MN0740 Mar 20 Bank By Maii Deposit 7,001,34 3 Mar 28 Deposit 76 83 8.11 rte. Mar 2$ Deposit Mar ~ interest Payment 191.23 439 Checks Paid Check # Date . Amount Mar 12 35.4,2 2548 Mar OS 904:00 2549 Mar 08 212.02 2550 Mar 05 47•.92 25S f + Mar 08 136.40 2552 Mar OS t93_gg 2557 Mar O7 75.OD Gap in Check Sequence + item converted to substitute check Check # Date Arnaunt ' Q558 Mar OS t SD,Op 2559 Mar 07 39,68 2580 Mar 08 362.74 2562 Mar OS 392,17 2563 Mar OB ~3_~, 2564 Msr 05 4,q,¢7 2565 Mar 05 3; 787.41 Continued on next page -5- Nousing~ & Redevslopment A~ufhority Speciat Account Page 2 of 3 1245 Account Number; Statement lznd Gate: ~ W F:I , I ..; 000-x033530 '03/3..?l07 cti~e~ka ~~ra ----------_ -------_~._._..___--~--~-------_..___-~---_,____..~._. _~_.....__--~.~_~.__~.._..-.~.~_____.. eh•eck # Date AFner~rt 2566 Mar 1.3 74:50 2587 Mar 13 159.90 2568 Mar 13 40.83 2569 Mar R3 194.40 2570- Mar t3. 5~F.88 2572 Mar 22~ ~•~ 2573 + Mar 13 ~ 103.00 257'4 Mar 09 S,OOD:00 2575 a Mar 14 ~-2r3 2576 Mar 12' 255.30 2577 Mar 15 133.32 ` Gap in Check Sequence • + ftem converted to substrtute check Check # J:Date• Amour+f 25.78 AAar 13 163.60 2579 Mar 12 1,535.00 2580 Mar f 6 850.00 2581 Mar 16 3,168.48 2583 Mar 28 2, 458.00 2584 Mar 30 225.00 25$7 Mar 29 f 93.98 258'B Mar 29 71. ? 9 2$89 Mar 30 353.50 2590 Mar 30 306.76 2591 + Mar 29 3,051.98 Da.~ily Balance Srr»mary.r~~...._ ---,- -_~._..r_~_..__.... --.... .....,-~,.YM..-_~..^,..._~.,----~.~---~ Date Balance Feb 28 29,532.72 Mar 05 24,813.77 Mar 06 24,760.44 Msr 07 24,625.76 Mar 08 33,431.60 Mar 09 28,431.00 Mar 12 26,6104.88 Mar 13 28,957.77 Average Collected Balance tncerest Summary pate Balance Mar 14 ~3,~BS0.91 Mar 15 33,757.59 Mar f6 29,735.1 f Mar 20 30,115.94 Mar 22 30,067.31 Mar 28 30,870.12 Mar 28 25,094.97 Mar 30 24,214.10 $ 28, 753.12 Annual Percentagge Yield 8'arned This Period lnierest Earned D~rrtng Phis Period Year to Date Interest and Bonuses Paid Total interest and Bonuses Earned Jn 2006 0.18% 4.39 13.76 34.11 For Yaur Interest Thank you for•banki~rg with Vuells Fargo, -6- ~ MBIA Summary Statement .1~'e~ruary 200 Far more information, call META Asset M~atuagemeat at (800)395-5505. Fax: (800)765.7600 ~~ Mound Housing and Redevelopment Authority Account Number: Nei-0x-025&2401 Accour-t Name: GENERAI. FY7ND Beginning Contnbutions Withdrawals Zncomc Avexage Daily Ivlgath End Balsucx Ear~led Balance Balance This Month $;172,178.12 50.00 SU.00 $666.77 $172,523.61 5172,B44.B9 Fiscal Y'I'D Endin 1?/31/0 8171,441.41 80.40 50.00 $1,403.48 S17Z,154.62 57.72,844.89 Account Number. (vfN-pl-0258-2002 Account Name: MOUND Ri.Tb Beginning Contributions Witlidxawals Income Avcragc Daily Month £nd $alance Earned Balance Balance This Month $1,899.76 50.00 50.00 $7.28 51,903.53 51,907.04 Fiscal X'ID Endin 72/31/0 $1„s91,.74 So.00 $0.00 $15.3a Si 899.5a 51,907.oa Total of a~~ accounts )3eginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Dalancx This Month 8174,077.86 $o.bo SO.UO S674.US S17a,a27.1a $17x,751.93 7?fiscal YTD Endin 5773.333.11 $p.00 SU.UO 51,418.82 $174,054.12 5174,751..43 s ~e.~~ry 2007 ~: z -7- Mound. MN Public Housins~ 2020 Commerce Boulevard Mound. MN 55364 As OF February 28, 2007 BALANCE SHEET assers 111101 -Cash General Fund 16,321.34 111700 - Petty Cash 100.00 112200 - T®nants Accounts Receivab{e 2,387.00 112900 - City of Mound 810.11 116200 - General Fund Investments 1,867.81 129000 - Deferred Charges (42.15} 140002 - Development Gost 1.ro0ro,904.64, 140003 - Developm®nt Cost Contra (2,168,063.55) 140005 - Accumis:~ted Depreciatlan (1,945,680.56) 140007 - Buildings 1642 970.63 ~ 140008 - Furniture,Equfpment,Machines-Dwelling 33,551.61 1x0009 - Fumih,re,Equipment,Machines-Admin 17,493.01 140016 - Land Improvements 22 640.04 140017 - Building Improvements 578,072,55 140055 - Mod Cast Complete 662,15t3.91 140095 -Mod Cost Uncompleta 178,386.00 150600 -Mod Cost Uncomplete Contra (36,803.001 TOTAL ASSETS SURPLUS AND LIABILITIES 211400 - Tenants Security Deppsits (9,fi33.00} 211410 -Tenants Pet Deposits (4,500.00) 211499 - Security Deposit Interest (533.90) 212900 - Nates Pay Levy Fund (50,000.00) 213400 - Amu@d Utilities ~ (5,074.00) 213740 - Payment in Lieu of Taxes (2,931.07) 213701 - PILOT Current Year (1,203,18} 280200 -Investments in Fixed Assets -Nei (490,630.15) 280600 -Unrestricted Net Assets 58 282,57 Current Year Net Activity (5,951.561 TOTAL SURPLUS AND LIABILITIES fr4~i174~?9- -$- ~.,~~....r. Mound, MN Public Housino 2D2D Commerce Boulevard Mound, MN 55364 As Of Fe6ruaN 2$. 207 Statem ent of Operating Receipts ~ Expenditures YTD Over Gurrent YTD Prorated (Under) Activit iSalar~r eu et Budget 311000 - Dwelling Rental (9,224.00} (55,769.32) (53,595.85) 2,173.47 312000 - Excess Utilities 0.00 0.00 (250.00) (250.00) Total Rental Income (9,224.00} (55,769.32) (53,845.85) {1,923,47) 361000 - Investment Interest/Genetal Funds (4.28) (19.79) (2p.85) (1.06) 369000 - Other Income (611.90) (2,411.60) (1,729.15) 882.45 802000 - Opera#ing Subsidy (7,001.33) (32,169.6fi~ (35927.10) _(3,757.44) Total Other Operating Receipts (7,617.51) (34,601.05) (37,677.10) 3,076.05 Total Receipts (96,841.51) (90,370.37) (91,522.95) 1,732.58 f=xpenses 411200 -Manager Payroll 2,750.00 12,190.00 12,2&0.00 (60.00) 413000 - Legal Expense ~ 0.00 605.00 500.00 105,00 414000 - Statf Training 0.00 279.00 416.65 (137.65) 415000 - Travel 0.00 0.00 562.50 (562.50) 417000 -Accounting Fees 302.55 1,429.66 1,312,50 117.16 417100 -Auditing Fees 5,000,00 5,000.00 3,125.00 1,875.00 419000 - Sundry-Administrative 1,387.00 8,460.92 5,762.50 698.42 419500 - Outside Management 850.00 3,400.00 4,250.00 (850.00} Total Administrative Expense 10,289.55 29,364.58 28,179.15 1,185.43 422000 - Tenant Services 0.00 0.00 250.00 X250.00) Total Tenant Services Expense 0.00 0.00 .250.00 (250.00) ' 431000 - Water 255.65 1,140.45 1,250.00 (109.55) 432000 - Electricity 3,169.42 7,827.72 6,475.00 1,352.72 433000 - Gas 2,537.00 15,222.00 15,291.65 (69.65) 439000 - Other Utility Expense 1,294.52 5,647.67 4,983.35 864.32 439100 - Garbage Removal 477.17 1,867.81 2250.00 (382.19) rota! Utilities Expense 77'23.76 31,705.85 30,250.00 1,455.85 441000 - Maintenance Labor 2,952.41 13,441.36 13,695.85 (254.49) 442000 - Materials 536.32 1,494.99 3,250.00 (1,755.01) 443000 -Contract Costs 1,300.62 6,436.87 4,116.65 . 2,320.22 448000 -Protective Services 0.00 0.00 291.65 (291.65) Total Maintenance Expense 4,768.35 21,373.22 21,354.95 19.Q7 2 _g_ Mound. MN Public Housins~ 2020 Commerce Boulevard Mound. MN 55364 As Of February 28. 2007 Statement of Operating Receipts R Expenditures YTD Over Currant YTD Prorated (lender} Activi alance 9udaet Budget 451000 - Insurance 452000 - Prnts In Lieu Of Taxes 454000 - Employee Benefit Contributions 457000 - Collection Loss Total General Expense Tote! Routine Expense 601000 • Prlor Year Adjustments-Cash Total Nonrautine Expense Total Expense 366.15 1,429.16 4,816.65 (3,387,49) 75.01 1,203.18 '!,304.15 (100,97) 977.35 4,215.82 6,900.00 {1,884,18) 0.00 145.23 0.00 145.23 1,418.51 6,993.39 _ 12,220,80 (5,227.411 ...24,221.17 88 436.84 ~ 92,254.10 (2,817.26} (16.037 (1$.03) 0.00 (18.03) (18.031 __ _ (18.03} 0.00 (18,031 24,203.14 89,418.81 92,254.10 (2,835.281 -10- INDIADT lfNOLL MANO& aoao COMAfERCE BLVD MOUND, MN 55364 ARID IN{IOICES SdRTED 8Y VENDOR FROM March 1, x007 THROUGH March 31, 2007 April 19, 2007 PAGE; 1 VENDOR CHECK ACCTO; CHECK M INvOTC& IATVOICE CUMULATIVE NUMBER NAME DATE DATE NUMBER S NVMBER AMOUNT TOTAL 6 WEBTPORT PROPERTIEB INC 03-07-2007 MARx007 3580 S 02/07 Mgmt Fee 850.00 TOTAL PAID 850.00 850.00 7 WP8TP01tT PROPERTIES PAYROLL 03-i1-2007 MARx007 x581 8 03/15 Payroll 3168.48 7 WEBTPORT PROFERTTEB PAYROLL 03-x3-3007 MARx007 2591 B 03/31 payroll 3051.98 TOTAL PAID 6x30.46 7070.46 56 CenterPoint Energy 03-x3-8007 MAAx007 2563 8 800001x941-3 MaY07 x456.00 TOTAL PAID 2456.00 95x8.46 9a CULLIGAN 03-23-2007 MARx007 asaa 5 lO1J~17BB6705 10.60 TOTAL PATH 10.60 9539.06 99 MINNESOTA ELEVATOR INC 03-23-x007 MARx007 3587 8 113345 193.98 TOTAL 4A~D 193.98 9733.09 ~~..-~~-n ------------------------------ FRONTIER ------------- 03-23-3007 ---..r-~~~..~~ MAR2007 ~-wa------- 2595 ----- 9 -----------1----------- 95x4725078 M&807 ----r~-~~~--~ 358.1,6 -~..------~----- TOTAL PAID 366.16 10101.20 126 an Time Delivery•Service 03-23^2007 MAR2007 x588 S 40 43.d7 1x8 On Time Delivery 6axv,ice 03-23-2007 MARx007 x588 S 555 x7.7x TOTAL PAID 71.19 1017x,39 14d Concept Landscaping o3-Z3-2007 MAR2007 25Bd S 4737 225.00 TOTAL PAID 3x5.00 10397.39 90010 WASTE' TBCNNOLOOY INC 03-23-x007 MARx007 2590 8 106048 306.76 TOTAI. Pj1In 306.76 10701 , 15 90040 Sharon Wardell-Stang 03-06-x007 MARa007 2576 8 2020/106 5/D Ret 356.30 TOTAL DATA x56.30 10960.45 900x1 Spriggs Plumbing 03-33-x007 MARx007 x589 8 12907 353.50 TOTAx. RAID 353.50 11313.95 _11_ INDIAN KNOLL MANOR aoao CONQiBRCE BLVD MOUND, MN 5536q PAID INVOICES 30RTBD HY VENDOR FROM March i, 2009 ~RpVryg March 31, x007 April 19, 2007 PAtlB~ 2 VENDOR VENDOR CHECK ACCTC4 CHECK b zcavolcE INVOxcE eDMCTS+ATXVE NUMBER NAME DATE DiATE 1QgMa8R 8 NUMHER AMOUNT ...._..,-•-----~-----~--~^ -,.....-`-----~---~-- ---.,...~~.._~_--- TOTAL 900117 MINNESOTA CONtQAY FIRE SAPEx'1( 03-Z3~8007 MAR2007 1586 B 3803! $75.00 TOTAL PAID 875.00 1a1B8.9.5 -~2- • April 24, 2007 Ms. Diane C. Cmiel Director, Office of Public Housing Minneapolis Field Office 920 Second Avenue South, Suite 1300 Minneapolis, Minnesota 55402-4012 Subject: Fiscal Year End as December 315` Dear Ms. Cmiel: On March 13, 2007 we received your letter in reply to my letter requesting to change the Mound Housing and Redevelopment Authority fiscal year end from September 30th to December 315' In your letter you indicate that there are procedures that need to be followed in order to facilitate a fiscal year end change and that those steps are outlined in Notice PIH 2002-18. With this letter we are resubmitting our request following the steps under #3 -PHA Submission to Local Field Office. PHA SUBMISSION TO LOCAL FIELD OFFICE The reason for the database change request, i.e. the basic action being undertaken is an organizational change in FYE from the current FYE of September 30th to FYE of December 31st. It appears to us and to our auditing firm that it would be less costly and more efficient if we change the fiscal year end for the Mound HRA, including reporting for the HUD facility located at 2020 Commerce Blvd. and referred to as Indian Knoll Manor. Given the GAAP and GASB requirements, it has become very cumbersome for us to have two different year ends, one for HUD and one for the City of Mound, which includes the Mound HRA. The PHA name is: Housing and Redevelopment Authority of Mound The PHA code is: MN074 The name of the entity will remain the same. The name of the lead PHA that funding is to be directed to on behalf of participating PHAs in a • consortium is not applicable. -13- The current FYE is September 30tH The requested FYE of the PHA is December 31st The program name and PHA PAS/LOCOS or HUDCAPS project number for each program area that will be affected by the request are: • Public Housing Operating Fund (operating subsidy): MN074 -Housing and Redevelopment Authority of Mound. • Public Housing Capital Fund (modernization): MN074 -Housing and Redevelopment Authority of Mound. We understand that the information listed above is required for HUD systems update and that the local HUD Field Office staff may need to request additional information to support or implement this change. We acknowledge that we are responsible for assuring that necessary system access authorizations, passwords, Direct Deposit Sign-up Form SF-1199A for new bank accounts, Change of Address Request Form HUD-27056, and other change forms are submitted as required. We know that we are responsible for assuring that the change complies with non-HUD Federal, State and Local Government requirements. It is our intent to ask the Mound HRA Governing Board to finalize the approval of this change and to make it effective with the next required audit. Your assistance on this matter will be greatly appreciated and if you have questions, feel free to call me at 952-472-0.609 or Gino Businaro, the Mound HRA Treasurer, at 952-472-0608. Sincerely, Kandis M. Hanson Executive Director Cc Mound HRA Commissioners Gino Businaro -14- a • March 6, 2007 Ms. Diane C. Cmiel Director, Office of Public Housing Minneapolis Field Office 920 Second Avenue South, Suite 1300 Minneapolis, Minnesota 55402-4012 Subject: Fiscal Year End as December 31ST Dear Ms. Cmiel: On February 27, 2007 we presented to the Mound Housing and Redevelopment Authority (HRA) • Governing Board the Annual Financial Report for the Year Ended September 30, 2006. At that meeting we discussed the fiscal year end date. It appears to us and to our auditing firm that it would be less costly and more efficient if we change the fiscal year end for the Mound HRA, including reporting for the HUD facility located at 2020 Commerce Blvd. and referred to as Indian Knoll Manor, from September 30~' to December 31St. Given the GAAP and GASB requirements, it has become very cumbersome for us to have two different year ends, one for HUD and one for the City of Mound, which includes the Mound HRA. It is our intent to ask the Mound HRA Governing Board to make the change and to make it effective with the next required audit. Please let us know what your position is on this issue and if there are HUD requirements of which we should be aware. Your assistance on this matter will be greatly appreciated and if you have questions, feel free to call me at 952-472-0609 or Gino Businaro, the Mound HRA Treasurer, at 952-472-0608. Sincerely, Kandis M. Hanson Executive Director J -15- Q~Q'PjMENr°~yG ~ I.I..S. Department of Housing and Urban Development q "- Minneapolis Field Office ' * ~ * ° 920 Second Avenue South, Suite 1300 :o I'~ ~~ ,~ Minneapolis, Minnesota 55402-4012 . L9e~N OPVE~~Q ~y .dpi ~~~ .dL 'iii ~b .~ tl Ms. Kandis Hanson, Executive Director Housing and Redevelopment Authority of Mound 2020 Commerce Blvd. Mound, MN 55364-1577 Subject: Fiscal Year End Change Dear Ms. Hanson: Our office received your request to change the Mound Housing and Redevelopment Authority's fiscal year end from September 30a' to December 31~. Your letter was received on March 5, 2007. There are procedures that need to be followed in order to facilitate a fiscal year end change. Those steps are outlined in Notice PIH 2001-25 which expired on July 31, 2002, but was reinstated by PIH Notice 2002-18. We have enclosed the notices for your reference. Please follow the steps under #3, PHA Submission to Local Field Office, and resubmit your request. Please call Tammy Widmann at {612) 37U-3135, extension 2227, if you have any questions. Sincerely, Enclosure www.hud.gov ~L • .U,d'y~.•. Diane C. Cmiel, Director Office of Public Housing espanol.hud.gov -16- . U. S. Department of Housing and Urban Development Office of Public and Indian Housing Special Attention of: Notice PIH 2002-18 (HA) Public Housing Agencies (PHAs); Resident. Management Corporations (RMCs); Regional Directors; State/Area Issued: August 2, 2002 Coordinators; Public Housing Directors; Expires: Indefinite Cross Reference: _ Notice PIH 2001-25 (HA) Subject: Extension - Notice PIH 2001-25 (HA), Coordination of HUD Database Changes Due to Public Housing Agency Organizational Changes or Change in .Fiscal Year End This Notice extends Notice PIH 2001-25 (FiA), same subject, indefinitely. Not_ ice PIH 2001-25 (HA) expired July 31, 2002. /s/ Michael Liu, Assistant Secretary for Public and Indian Housing • PH:Distribution: W-3-1, R-3-1(PII-i~, R-6, R-7, 138-2, RMC-2 -17- ~~•~~ ~~ ~~W~ ~+.~`' Special Attention of: Public Housing Agencies (PHAs); Secretary's Representatives; State/Area Coordinators; Directors, Public Housing Divisions; FEesident Management Corporations (RMCs} U.S. Department of Housing and Urban Development Public and Indian Housing ~Ot9C~ PIH 2001-25 (HA) Issued: July 23, 2001 E~.~pires: July 31, 2002 Cross References: Subject: Coordination of HUD Database Changes Due to Public Housing Agency Organizational Changes Or Change m Fiscal Year End 1. PURPOSE This Notice has the following two purposes: • to provide Public Housing Agencies (PHAs) and HUD staff with procedural guidelines to assure that all HUD management information, accounting, and payment systems are updated in a timely and coordinated manner when database changes are required due to PHA organizational or Fiscal Year End (FYE) changes; • to establish a new HUD requirement that a PHA must use a common fiscal year end for its public housing program, its housing choice voucher program, and its Section 8 moderate . rehabilitation program With respect to PHA organizational changes, this Notice addresses only the coordination of information that affects electronic databases as a result of the organizational change. This Notice does not address the approval, processing or implementation of the organizational change itself. A separate Notice will be issued to provide PHAs and HUD staff with procedural and operational guidelines for PHAs who choose to merge, consolidate and/or enter into a consortium -18- ~1 ~J 2. BACKGI20UND In the past few years, HUD has developed a number of electronic reports and computerized. databases that share information in various management information, accounting, -and payment systems. These systems are used to collect required PHA data. in such areas as PHA characteristics (project numbers, number of units, program types, etc.), operating and capital budgets, financial reporting, fund disbursement, and perfomnance evaluations (Public Housing Assessment System (PHAS) and Section 8 Management Assessment Program (SEMAP). In addition, the electronic systems are integrated so that systems draw upon other systems for PHA information. Changes in PHA external organization structure (for example, formation of consortia, mergers, and consolidations), or PHA fiscal year end changes, impact all of the HUD systems. Therefore, it is essential~that implementation of system changes be coordinated at the Headquarters level. 3. PHA SUBMISSION TO LOCAL FIELD OFFICE PHAs that plan to form a consortium, merge or consolidate into a single PHA, or that are requesting a change in their fiscal year end (FYE), or are malting other organisational changes that affect PHA project configurations; the finding process, or the reporting process, must supply the local HUD • Field Office with the necessary information to update the HUD electronic data systems. When more than one PHA is party to the -change, a single request for database changes should be submitted by the lead PHA. The request should reference aII affected PHAs, and contain applicable information for all affected PHAs. If a FYE change is involved, the required information must be provided to the local HUD Field Office at least 90 calendar days prior to the current FYE of the PHA. For example: if the PHA wants a FYE change to 12/31 and the PHA's current FYE is 6130, the required information must be submitted by the PHA to the HUD Field Office by 3/01. The implementation of a FYE change must be prospective rather than retroactive. A. The PHA correspondence to the Field Office, signed by the PHA Executive Director, should include: • the reason for the database change request; i.e, the basic action being undertaken - an organizational change (such as consolidation, merger, consortium) and/or a change in FYE • the name(s) and the PHA code(s) of tiie PHAs involved in the requested action • the name of the new entity, if applicable • the name of the lead PHA that funding is to be directed to on behalf of participating PHAs in a consortium • the current FYE of each PHA • the requested FYE of each PHA LJ 2 -19- the program name and PHA PAS/LOCCS or HUDCAPS project number for each program area timat will be affected by the request, such as: • ~ Public Housing Operating Fund (operating subsidy) • Public Housing Capital Fiord (modernization) • Public Housing Grant Programs • Housing Choice Voucher Program • Section 8 Moderate Rehabilitation Program Note: A FYE change affects all program areas of a PHA. B. The inforration listed in 3A is required for HUD systems update. The local HUD Field Office staff may need to request additional information (e.g., copies of approved ACC amendments, Board Resolutions, PHA Annual Plans) to support or implement the basic action (e.g., consolidation, merger, consor4ium) that makes the database change necessary. C. The PHAs involved in the change are responsible for assuring that necessary system access authorizations, passwords, Direct Deposit Sign-up Form SF-1199A for new bank accounts, Change of Address Request Form HUD-27056, and other change forms are submitted as required D. The PHAs involved in the change are responsible for assuring that the change complies with non-HUD Federal, State and Local Government requirements. 4. FIELD OFFICE SUBMISSION TO HEADQUARTERS The Field Office will review the information submitted by the PHA to assure that the PHA has submitted all of the necessary infommation listed in 3A, ~cluding sufficient accounting infon-nation to identify the programs affected The Field Office will obtain any missing infommation from the PHA before forwarding the database information change request to Headquarters. A. The Field Office will forward the PHA letter with the information listed in 3A by a cover memorandum addressed to the Deputy Assistant Secretary, Public and Assisted Housing Delivery, Attention: Funding and Financial Managerrient Division. The request may be sent by either mail or facsimile. Do not send a-mail requests. B. The cover memorandum forwarding the PHA information should include: • the recommnendation of the Field Office for approval of the data base change(s) • a statement indicating which, if any, of the PHAs involved in the request are "troubled" • the name and telephone number of a Field Office contact person. If the request nncludes a "troubled" PHA, an copy of the cover memorandum should be sent to the Office of Trouble Agency Recovery (OTAR) having jurisdiction over the PHA 3 J - /O The issue addressed in this Notice is only the coordination of data in the HCJD electronic information systems (e.g., the notification of appropriate staff regarding the change in FYE so that all affected data systems can be changed). The Field Office, OTAR, or the Section 8 Financial Management Center will be responsible for assuring that the appropriate steps (e.g., amendment of ACCs for consolidation of PHAs) are taken with respect to HUD program approval or implementation of the PHA organizational changes that make the database changes necessary. 5. I~TJB3 ]EGAD(pTJA~2'I'ERS.)<1ViPF.~EMENTATi®N The PHA/Field Office/OTAR will be notified by letter from the Assistant Secretary, Public and Indian Housing, that the required database changes have been approved A. The Funding and Financial Management Division {FEND), Office of Public & Assisted Housing Delivery, will be the lead office at Headquarters to coordinate the database change request with the HUD offices responsible for, or affected by, the various electronic data systems. • FFMD will review the PHA request and information as submitted by the FO, and contact affected PTH program areas and HUD data systems offices in order to identify and resolve potential problems with the requested change. This coordination will include offices within PIH and offices outside PIH, such as the Office of Capital Investment the Office of Troubled Agency Recovery (when troubled PHAs are involved), the Grants Management Center, the Section 8 Finance Division, the CFO Accounting Center, the Real Estate Assessment Center and the Section 8 Financial Management Center. • FFMD will notify the Field Office if additional information is required, or if for some reason, the database changes cannot be approved as requested by the PHA. • FFMD will prepare a response to the PHA/Field Office for the signature of the`Assistant Secretary, Office of Public and Indian Housing, approving the database changes. The response will be circulated, as necessary, for the prior concurrence of PIH program offices and HUD data. sys:~ems offices affcted by the changes. FFMD will notify the Field Office, OTAR, and all offices that concurred in the response, when the Assistant Secretary s bans the response. • -21- B. The offices responsble for maintaining the various electronic data systems will be responsible for updating the databases and information systerns within their respective areas of responsibility and witlsin the timefiame necessary for implementation of the requested change. If additional infomlation is needed, please contact Regina McGill, Director of the Funding and Financial Management Division, Office of Public and Assisted Housing Delivery ax (202) 708-1872. /s/ Karen A. Newton for Paula O. Blunt, Acting General Deputy Assistant Secretary for Public and Indian Housing _22_ • U.S. Department of Rouging and OMB No. 2s77-o226 PIA Plans .Urban L-evelopment (exp. 08/31/2009) Streamlined Annual Office of Pub1iG azid Indian Version Hiausing This iafottnation collection is authorized by Section S 11 of the Quality 1•lousia8 and Work Responsibility Act, which added a new section S,A to the U.S. Housing Act of 1937 that introduced S-year and anlruai PHA Pions. The full PHA, plra~ Provides a ready source for interested paxties to locau basic PHA poliaiea, rules, and requite~oaeaata cotteeming the PHA's operatiotts. ProScama, sad services, and iafotxus kIUA, #'arttilie~ 4erved by the PHA, and members of the public of the PHA's mission and strategies for servitsg the needs of low•inoottte and vary low-income families. This form allows eligt~le Pl#As to make a streamlined atmual Plea submission to HUD consistent with HUD's etfbrts in pmvide reg~ilatory relief for cettaitt types of PHAa. Public reporting burden for this information collation is estimated to sucrose 11.7 howl per tYspoztsq including the time for revie+ving iA9tructione, seetthing existitxg data sources, gatltc~ing and tnaiataiaing the data naded. and completing and n~riewing the collection of information. HUD may nat colloct this infotration and reeppndents are not roquirsd to complete this tbnaa, artless it diaPiays a cutmttly valid OMH Control Numbcr. Privacy Act ~lotlce. The Unitod States Department of Housing and Urban Development, Federal Housing Adtrnnistradoa, is authorized w solicit t)ae information roquested in this form by vit'tue ofTitle l2, U.S. Code, 5ecdon 1701 et seq., and regulatioffi ptnaaulgated thereunder at Titlc l2, Code of Federal Regulations, htformatiott in PIMA Plans ie publicly available. Streamlined Anneal PIA Plan for Fiscal Year: 2047 PHA Name: • Mound Housin;e~ & Red'evelopmeut Author ty form IiUD-50075-SA (4/30/2003) -23- NOTE: TI'1ie PHA. Flan template (1=IUD-SOQ7S-SA,) is to be completed in accordance wig instruetiona coAtaiu~ed is previous Notices PIH 99-33 (H.'!), 99-51. (HA), 2000-22 (HA), 2000-36 (HA), 2pfl0-43 (HA), 2001-4 (HA), 2001,-26 (HA}, 2003-7 {HA), and any related notices HUD uaay subsequenfJy issue. forth HUD-S0075.4A (04/30/2003) -24- PHA Name: Streamlined Anuusl Ptah for Fiscal Year 20 FiA Code: Streamlined Annual PHA Plan Agency Identification PHA Na.nae: Mound HRA PIA Number: MN074 'PHA. Fiscal Year beginning: (mmryyyy} 10/2007 PHA Programs Administered: ^Petblxc Houstixr<.g and Section 8 ^Section 8 Only ®Public Hautsvo~g Omly Number of ;public housing units; Number o£ S8 units: Number of public housing units: Number o£ S8 units: ^PHA Consortia: (check box if submlttting a joint PHA Plan and complete table) £'arHcipatiag )P'I;IA,s i'~A Code Prngram(aj Included la ~ the Ca~nsortiam Programs Not in the Consortium # elf U,nida Each Program Particii-atiuug P~4, t: t'arr-cipatUdg ~](£A, z: PaJrNcipating PHA 3: PHA Plan Comtact Imfor~aation.: Name: Kim Britz TDD: Phoz~e:612-922-9533 Email (if available): ksbrltz~comca5t.net Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) ® PHA's main administrative office ^ PHA's development management offices Display Locations For PHA Plans and Supporting Documents The PHA Plan revised policies ar program changes (including attachments) are available for public review and inspection. ®Yes ^ No. zf yes, select all that apply: ® Main administrative office of the PHA ^ PHA development management offices ® Main administrative office of the local, county or State government ^ Public libz~azy ^ PHA website ^ Other (list below) PHA Plan 5uppoxtixag Doeumaezlts a>te available fox iaaspectio7a at: (select all that apply) ® Main business office of the PHA ^ PHA development management ofl`"ices • ^ Other (list below) Page 3 of 21 form bUD-SU07S-SA, (04/30/2003) -25- PHA Name: Salined Anaua) Plan for Fiscal Year ZO HA Code: - S#reamlined A~uauual PIA Plan Fiscal Year 20 [24 CFR Fait 9Q3.12(c)] A. PHA PLAN COMPONEI~T'X'S ^ 1. Site-Based Waiting List Policies 903.y(b)(2) p'oiieies en Eligibility, Selection, and Admissionffi ^ 2. Capital Improvement Needs 903.7(g) Statement of Capital Imprnr~ement9 Needed ^ 3. Section 8(y) Homeownership 903.7(k)(1)(i) Statement of Hnmeorvnershlp Programs ^ 4. Project-Based Voucher Programs 5. PHA Statement of Consistency with Consolidated Plaza.. Complete only if PHA has changed any policies, programs, or plan cozza:poments from its last Annual Plan, ^ 6. Suppozrtiaag Docux~aezats Available for Review ® 7. Capital Fund Program and Capital Fund Program Replaeemezlt Housi~.g Factor, Annual StatezaentlPez;fozmance and Evaluation Report ® 8. Capital Fund Program S-Year Action Plan B. SEPARATE HARD COPY SUBNIISSIONS TO LOCAL ,HC7A FIELD OFFICE Form HUD-50076, PHA Certifications ofComnliance with the PHA Plans and Related Re~~latiotrs• Board Resolution to.Accompanv the Streamlined Annual Plan identifying policies or programs the PHA has revised since submission of its last Annual Plan, anal ineluditzg Civil Rigtats certifications and assuxan,ces the changed policies were presented to the Residea~t Advisozy Board for review and comment, approved by the PHA governing board, and made available for review and ~tspectao0 at the PIIA's orm HiTD~S(1070, Certificationfor a Drug Free Workplace• Form HTJI3-5007X, Certification afPavrnents to Influence Federal Transactions; and Form SF-LLL &cSF-LLLa, Disclosure ofLobbving Activities. Page 4 of 21 form HUB-50073-SA (04130/2003) -26- Y PHA Name: HA Code: !rte-Bid Waiting I,1 CFIt Part 903.12(c), 903.7 Sueaailined gtuEVal Plan for kiscal Year 20_ .i~i~ •i. • ~e ir' i' ~y 'um ~:1' ~ip~a •i. ~~.., ~.~~ ,y.!IIN ~ i ~ i mt! A. Stte-Based Waiting Lists-previous Year l . Has the PHA, operated one or mmore site-based waiting lists in the previous year? If yes, complete the following table; if not skip to B. r~ U Sire-Based Waiting Lists Development Information: (I~iazne, number, location) Date Initiated Initial mix of Racial, Ethnic or Disability Demographics Current mix of Racial, Etb~uic or Disability Demographics since Initiation of SDWL Percent change between initial and cu>~rrent mites of Racial, Ethnic, or Disability demo a hies - 2. What is the number of site based waiting list developments to which families znay apply at one tixz~e? 3. How many unit offers zaaay an apQlicant turn down be~az'e being removed frozn~ the site- based waiting list? 4. ^ Yes ® No: Is the PHA the subject of any pending fau housing complaint by HUD or any evuzt order or settlement agreement? Xf yes, describe the ordez, agreement or aoxnplaint and describe how use o£ a site-based waiting list will not violate or be inconsistent with the order, agreement or camplaint below: B. Site-Based Waiting Lists _ Coming Yea>~ • If the PHA plans to operate one or more site-based waiting lists in the corniz~,g year, answer each of the following questions; if z1ot, skip to next component. l . hiow many site-based waiting lists will tlae PHA operate in the coming year? 2. ^ Yes ~ No: Are any or all of the FHA's site-based waiting lists new for the upcoming . year (that is, tktey are not part of a previously-HUD-approved site based waiting list plan)? If yes, how many lists? Page 5 of Z 1 fotm L;IUD-3U075-8A (04/30/2003) -27- PkIA, Name: HA Code: Streamlined Atmtta~ P1~ for Fiscal Xear 20_ 3. ^ Yes ® No: May families be on more than ozle list simultaneously If yes, how many lists? 4. Where can interested persoms obtain more iwformatioz~ about and sign up to be on the site- based waiting lists (select all that apply)? ^ PHA main administrative ofl"ice [,] All PHA development management offices ' ® 1vlanagernent offices at developnrtents with site-based waiting lists ® At the development to which they would like to apply ^ Other (list below) 2. Cag~tal Improvement Needs [24 CFR Part 903.12 (c), 903.7 (g)~ A. Capital Fund Program 1. ~ Yes ^ ~1o Does the PHA plan to paxticipate in the Capital Fund Program in the upcoming year? If yes, complete items 7 and 8 of this template (Capital Furld Program tables). If ao, skip to B. " 2. ®Yes ^ No: Does the PHA. propose to use any portion of its CFP funds to repay debt incurred to finance capital improvecz-ents`t Yf so, the PHA, zlaust identify in its annual and 5-year capital plans the development(s) where such improvements will be made and show both how the proceeds of the financing will be used and the amount of the annual payments required to service the debt. (Note that separ~.te HUD approval is required for such financing activities.). B. HOPE VZ and Public Housing Development and Replacement ,activities (Non- 2. Status of HOPE VI revitalization grant(s): rage 6 of 21 form HUD-50075,3A (64l30i2003) _28_ 1. ^ Yes ® No: klas the PI-lA received a HOPE VI revitalization grant? (if no, skip to #3; if yes, provide responses to the itezxts oz~ the chart located on the mext page, copying and completing as ua~axay times as necessary). r~ • PHA Name: klA Code: II a. Development Name: p b. Aevelopment N~bex': Strranilined Annual Plan for Fiscal Rear 20 I _ __ HOPE VI Revaitsiizat~ton Grant Statue 1 c. Status of Grant: ^Revitakization Plan under development ^RevitalizationPhn submitted, pending approval ^li,evitalization Plan approved ^Activities pursuant to arl approved Revitalizatiam Plan underway 3. ^ Yes ® No; Does the PHA expect to apply for a HOPE VI Revitalization grant in the Flan year? If yes, list development name(s) below: 4. ^ Yes ® Na: Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: 5. ^ Yes ® No: Will the PHA be coztducting any other public hausixag development or z~eplacement activities not discussed in the Capital Fund Program Annual Statez~aent? If yes, list developments or activities below: T 1. ^ Yes ~ No: Does the PH,A plan. to administer a Section $ Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If "No", skip to the next cozxlponent; if "yeg", complete each program description below (copy and complete questions fox each program identified.) 2. Program Description: a. Size of Program, ^ Yes ^ No: Wikl the PHA Iiinit the number of families participating in the Section 8 laoxneownership option? If the answer to the question above was yes, what is the maximum number of participants dais fiscal year? b. PHA-established eligibility criteria ^ Yes ^ No; Will the PHA's program have eligibility criteria for participation in its Section. 8 Hoz~neownership Option program in addition. to HUD criteria? If yes, list criteria: Page 7 oft] farm EIUD-34475~6,~ (04~30/ZOD3) -29- P,HA Atame: HA Code: 5trnamlined At~unusl Pletr for Fiscal Year 20 c. What actions will the PHA undertake to implement the prograr><x axis year (list}? 3. CapacXty of the phIA to Administer a Section $ Homeownership Program; The PHA, has demonstrated its capacity to administer the program by (select all that apply): ^ >/stablishing a minimum homeowner dovvnpaytAez~t requirement of at least 3 percent of purchase price and requiring that at least 1 percent of the purelaase price eorlaes fiom the family's resources. ^ Requiriztg that financing for purchase of a home under its Section 8 homeownership will be provided, insured or guaranteed by the state or Federal gover>azntelat; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards. ^ Partnering with a qualified agency or agencies to administer the program (list names} and years of experience below): ^ Demonsbratizlg that it has other relevant experience (list experience below): 4. _Use oi' the Proiect-Based Voucher Program Intent to Use Project-Based Assistance j^ Yes ~ No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in the co>taaing year? If the answer is "no," go to the next component. if yes, aiaswer the following questions. 1 • ^ Yes ^ No: ,Are there circumstances indicating that the project basing of the Waits, rather than tenant-basing of the same amount of assistance is an appropriate option? If yes, check which circumstances apply: ^ low utilization rate for vouchers due to lack of suitable rental units ^ access to neighborhoods outside of higlt poverty areas ^ othex (describe below:) 2, Indicate the number of units and general location of units (e.g. eligible census t>`acts or smaller areas within. eligible census tracts): 3. PHA State~.ent of Consistent with the Consolidated Dian [24 CFR Psrt 903. ~ 51 Page 8 of 21 Form l~CUll-50075-5A (04/3012003) -30- l . Consolidated Plan jurisdiction: (provide name here) P[i.4 Namc: Streamlined Annual Plan for Fiscal Year 20 tiA code: - • 2. The PHA has takelx the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply} The P~-TA has based its statennent of needs of families on its waiting lists on the needs expressed in the Consolidated Plans. ® The PHA has participated in al~y cotasu)tativn process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. ^ The PHA has consulted with the Consolidated Plan agency doting the development of this PHA Plan. ^ Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) ^ Other: (list below) 3. The Consolidated Plan of the jurisdiction supports the PHA. Plan with the following actions and commitments: (describe below) • Page 9 ofzl corm ~iuD-soo~s-sn~oar~oizoo3) -31- PHA Noma: Streamlined Annual Plan :for Fiscal Roar 20 klA Code; - 6. Suppor>finQ Documents AvaiYa~le for Review for Streamlined Annual PISA Plans PHAs arC to indicate which documents are available fvr public review by placiung a znarlt izA the "A,pplicable & On Display" cAaluAOUO, im the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. List of 5a rtia Doatmente AvailablAC for f2evlevr Applicable & On Supporting AocuAaaetAt . Related l'1an Component . A' la ~ PHA Certifications of Compliance with the P,FfA ,plans and ,Related .Regulations 5 Year and Antaual Plaas and Board Resolttion to Accompany the Standard Annual, Standatd Five-Year, and Streamlined ,Five-k'ear/Annual Plans; X PHA Certtficat;one of Compliance with the PHA Plans and Related Regulations Streamlined Annual PIans and Bparr! Resolution ro Accom an the Streamlined AtstAUal Plan X Certification by State or Loea! O„B9aial of PHA Plan Consistency w;rh 5 }(ear axAd standard AxArAUaI Consolidated Alan. Plans X l=air HousiAAg Aoeumentation Supporting Fair Housing Cert,iSc~ations: Reeorda 5 Year and Annual Plena reflecting that the PHA has examined its programs or proposed progAatna, identified any irAApedimaAta to fan housing choice in those programs, addressed ' or is addressing those impedimegts in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affirmarively fitithet fait hausin that uirc the PHA's involvement, Housing Needs State~zAtat of k}Ae Coasolidated Plan for the jurisdiction(s) in Annual Ptan: which the PHA is located and any additional backup data to support statement of Housing Neoda housing needs for families on the PHA's public housing and Section $ teaaot- based waitin lists. 7C Most recxnthoard-approved operating budget for the public housing program Annual Plan: X Public Housing Admissivns and (Continu«l) Occupancy Po]icy (A&O/ACOP), hi h i l d h 1?irAanGial ReaourcA~s Annual Plan: EligibiLiry, w c nc u es t e Tenaztt Selection and Assignment Plan [TSAPJ and the Site• Based Waitin List Procedure. Selection, and Admissions Policies Dcconcentrativn Income Analysis Annual Plan: SEigibiliry, Selection, sad Admissions Policies +~Y policy governing occupancy of PoEice Officers and Over-Income Tenants in Annual Plaa: Eligibility Public ]-lousing. ~ Check here iFincluded in tlAe public housing A&O Policy. , Selection, and Admissions Polities Section 8 Administrative Plan Annual Plsn: Eligibility, 'Sclectio>x, and Admissions X Public housing Kent dctetrrAination policies, including~the method fqr settiAtg PoliCAea Aonuai Plan: Rent public housing flat rents. . Determination Check here if included in the ublie housin A & O Pgli . X Schedule of flat rents offered at each public housing development. Annual Plan: Rent Check here if included icA the ublic housin A & O Polic . ~ Determination 5ettion 8 rent det4ittAination (payment standard) policies (if included iAi plea, not ,AAAAAUaI Plaa: Rent necessary as a su orting documtnt) and written analysis of Section $ payment .~ Determination standard olitiea j Check here if included in Section 8 Administrative Plsn. X Public housing management aad rnairttmancc policy documents, including Atlnual Plan: Operatiozts pvlicies for the prevention or eradication ofpcst infcstatiAm (including cockroach and Maintenance infestation . X ltesuits of latest Public HousitAg Asacasmcnt System (PHAS) Assessment (or A~tuiual flan: Matt agetnent gther a licable assessment . and O stations X l=oltow-up Ptan to Results of the PHAS Resident Satisfaction Survey (if Annual Plan: OpraatiotAa atAd necessary) MaimtenaAAee and Communi Service & Self- Page l0 of 21 form HUD-50075.3A (04!30/2003) -32- • • r ~ PHA Namte; HA Code; Str'~arnliaed Annual Plata for Fiscal Year 20 ><.iat of Su rti Documents Avt~ilsible for Review Applicable & Oo Su~orting Aocament ]<telsited Plan Component Die lt1 Sut~icienc Result8 Of latest Section 8 lVjanagemeat Assessment System (SEI-3AP) Aaurual Plan: Management ~ ~Y Policies governing any Suction 8 special houaittg types and O 'ores Annual Pleat: Operations Check here if included in Sccdon 8 Administrative Plan and Maintenance X Public housing grievaracc procedures Annual Plan: Grievance Check here if included in the while housin A & O Poli ~ Procedures Section 8 informal review end hearing proceduzcs. Annual PIan: Grievance Check here if included in Section 8 Adtrtinletxativc Plan. ~ Proccdwes The Capital Fund/Comprehensivc Grant Progra»t Annual Statement A»n:ual Plant: Capital Need6 /Performance and Evaluation R ort for an active t car. Most recent C1AP Budgct/Progress Report (IiUD 52825) fez any active CIAP Atutual Plan: Capiml Needs ts. Approved HOPE 'VI applications or, if more recent, approved or submitted HOPE 'V[ Revitalization Plans, or gray other approved ro osal for develo t Annual Plan: Capital Needs p p pmen of while housia , Sdf-cvaluatio», Needs Assessment and Transitiq» Plaa required by regulations Annual Platt: Capital Needs implementing Section 504 of the Rchabilitadon Act at:d the pmericnttg with Disabilities Act See PIH Notice 99-52 HA . Approved or submitted applications for danoolition and/or disposition of public housin Annual Plea: Demolibioa . Approved or submitted applications for duaigaecion of public housing and Di osipian Annual flan: Designation of Deli aced Housin Plans , Public Housin Approved or submitted assessme»ts of reasonable revitalization of public housing arad approved or subrttitted coavereian plans prepared ursuant to Annual Plan: Conversion of P bli ki i p sc~tion 202 of the 1996 I•iUri Appropriations Act, Section 22 of the US Housing u c ous ng Act of 1937 or Section 33 of the US Houala Act of 1937. Documentation for required laitial Assessment and any additional informadan Annual Plan: Voluntary required by HUD for Voluntary Conversion. Conversion of Public Housin Approved or submitted public housing homeownership pr'ograms/plans. A,nrtual Plan; Policies governing say Section 8 Homeownership program Eiomeownetshi Annual Plan: ~ Section of the Section 8 Administzadve Plan Homeownershi Public Housing Community Service Policy/Progra»ts Annual Plaa: Cattununiry Check here ifincluded in Public klousin A $ O Pgli Service & SelfSuffrciat Cooperative agreement between the PHA and the 7ANF agency and between Annual Plan: Ceautttunity X the PHA cad local to cnt and trainitt service a eacies. FSS Action Plan(s) for public housing and/or Scctian 8 Service & Self Sufi-xcien : Anutual Plan: Community Section 3 documentation requir®d by 24 CFR Part 135, Subpart )r for public Service ~ Serf Sufficiea AAUtual Plan: Community housia . Most recent self-su~cienry (ED/SS TOP or ROSS or other resid t i Service & Self-Sufl'tcian , en serv ces t t ro am rts for while hougi» Annual Plant: Community Service & Self-Suffieie» X Palicy ort Ownership of Pcts in Public Housing Family Dcvclopments (as Annual Plait: Pct Policy required by regulation at 24 CFR Part 96p, Subpart G). , Check here if included in the while houein A & O Poli The zosulLS of the t»ost t~aeent fiscal year audit of the PHA conduced wader the Single Audit Act as irn lemcnt®d b O1v113 Ci l Annugl Plant: Annual Audit p y rcu ar A-133, the results of that audit and the PHA's rrs onse to an findin s. Other supporting docuxaertts (optional) (specify as needed) list iradividuall ;use as man lines as recess Consortiurtt agreement(s) and for Consortium Joint PHA Plans Qpjy: Joint Annual Py A Plan fut. Certification that consortium agreement is in compliance with 24 CFR Part 943 , Consortia: Agency pursuant to an opimion of counsel on file and available for inspection. Iderrtifit~tion and Annual Mane enrcnt and dons Page 1 l of 21 form HUD-50U75-SA (04/3Ut2003) -33- V G=r .~ *~ ~,j •• ~ {' ~ L~~N ~ Lo b ~ M W os M ~ o S e ~ A 'd '~"~ "'~ ~ . ~ F p .. °i w ~ q ~: :.; d ` O c o ~ a o ~ W c o N ~ N 'a ^ x ~ ~ s ~o y ~,~ ~~ ~ f z n ~~ $ ~ a z~ u s .~-. ~ ^ ~ .~ V ~ ~~rr F ~ Q w ~ W ^ y Wax ~ ~ u _g (= 6b ~ v g o° o°°, ~ O .~.~ .~4 '-. a. pp d ~ G o ~ ~ ~ o ~ a 0 '•' 0 ~ '~ x r.r V ~ ~ N `O -y v' O~i ~. y~j F. a w~ ~ ' g , ~ c C°> a ~ ~ N N ~ ~ ~ 6~) ~~ ~ y ~ n i ~ C 4i o, ~ . 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