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2007-05-22
PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. LJ AGENDA i~ Cod--~ MOUND HOI:I~~NG &REDEVELOPMENT AUTHORITY REGULAR MEETING TUESDAY, MAY 2z, 20U7- 7:~5 PM MOUND CITY COUNCIL CHAMBERS Page 1. Open meeting 2. Action approving agenda, with any amendments 3. Action approving minutes: April 24, 2007 -Regular Meeting •4. Property Manager's Report for Indian Knoll Manor, with any necessary action 5 . Adjourn 1 2-16 '7 MOUND HOUSING AND REDEVELOPMENT AUTHORITY APRIL 24, 2007 • The Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday, April 24, 2007, at 7:20 p.m. in the council chambers of city hall Members present: Chair Mark Hanus; Commissioners David Osmek, Mike Specht, John Beise and Greg Skinner Others Present: Executive Director Kandis Hanson, City Attorney John Dean, Finance Director Gino Businaro, City Clerk Bonnie Ritter, Cindy Reiter, Sgt. Mike Sussman, Cheryl Martin 1. Open meeting Chair Hanus called the meeting to order at 7:20 p.m. 2. Approve agenda MOTION by Beise, seconded by Skinner to approve the agenda. All voted in favor. Motion carried. 3. Approve minutes MOTION by Beise, seconded by Skinner to approve the minutes of the March 27, 2007 regular meeting and the April 10, 2007 special meeting. All voted in favor. Motion carried. • 4. Indian Knoll Manor Manager's Monthly Report Cindy Reiter presented the monthly report as follows: A. March Bank Statement B. February Income Statement C. Review of bills paid: MOTION by Osmek, seconded by Specht to approve the bills of March, 2007. D. Manager's report - MOTION by Specht, seconded by Beise to authorize the Executive Director to send a letter to HUD requesting an organizational change in FYE from September 30t" to December 31St. All voted in favor. Motion carried. Cindy noted that she is working with City Staff to finish the parking lot according to plan. r~ U 5. Adiourn MOTION by Osmek, seconded by Specht to adjourn at 7:26 p.m. All voted in favor. Motion carried. Chair Mark Hanus Attest: Bonnie Ritter, City Clerk -1- MOUND HRA INDIAN KNOLL APARTMENTS PROPERTY MANAGER'S MONTHLY REPORT MAY 22, 2007 Manager's Agenda • April Bank Statement • March Income Statement • Review of bills paid • Managers Report Resolution of 2006 / 2007 PHA Plan -2- _,, WELLS FARGO BANK, N.A. • R!l~GEDALE ©FFICE POSF OFFICE BOX B 514 MINNEAPOt-1S, MN 55479 Page 7 of 4 Account Number: Statemerft Period: Image Count: 7258 (00300) 000-0033530 Apr ?, 2007- Apr 30, 2007 31 If you have any questions about this staterr-enf or your accounts, calf: 800-225-5935 (?-800-CALL-WELLS). Your Accounts at a Glance Account 8e inning Deposits/ Withdrawals/ Ending Type Balance Credits Debits Balance Basic Business Checking-with lnferest 24;2.14.10 19,760.68 - 17,288.14 26,686.64 000-0033530 News from Wells Fargo Participate in the NEW Wells Fargo Small Business Webcast Series Wells Fargo is proud to introduce the smelt business webcast series of interactive, online sessions covering a variety of topics important to business owners. Each webcast features a panel of experts sharing relevant, practice! advice you can use to strengthen your business, along with a Jive Q&A session during which you can submit questions to our topic experts.' Please join our next webcast to dears important tips on safeguarding some of your business' most vita! assets: • Protecting. Your BusMess Date: May 1, 2007 Live Event: 9:00 a.m. PT; 70 a.m. MT; 11 a.m. CT; 92 p.m. ET Register for this upcoming webcast or view previous ~vebcasts at www.weltsfargo.comlbiz/jump/webcast. Basic Business: Checking with lnferest 000-0033530 Housing & Redevelopment Aufhority Special Account Nlar 39 Beginning Balance 24,214.10 Apr 30 Ending. $atance. 26,686.64 Deposits. and Credits ---------------==------------------- ----------------------------- Posted Date Transacfion Detail Amount Apr 03 Bank By Mail De osit ~ Apr O6 Hud Trees 303 Mpsc Pay 0406p7 410962421860103 100.00 RIVIT"VV'`099154834~""'*""hud Operating Fund MN0740 7,842.67 046.00 4 Apr 09 Bank By Mail Deposit , 01 661 2 Apr 09 Bank By Mail Deposit . , Continued on next page -3- • -- - - Page 2 of 4 1259 Housing & Redevelopment Au#horify Account Number: 000-0033530 Special Account Statement End'Date: 04/30/07 Depasfts and Credits ------------------------------------_~__-__~_~~~_-___~______ww_______________-- Posted -- Date Transaction Detail Amount .. -_ _ __.,... _--- - _ _--- ---- _~_ _._ _ ~~ R ~._ _._..._ _ _ .___.. __.. aAr ~..9 Denosi ---.- _. _ ---- ~ ,'f d f 35 42 pr us Omer Sys ac ion re ~ Apr 19 Deposit . 865-~ Apr 30 interest Paymenf 4.58 Withdrawals and Debits -----------___~____ _____~----------- ----------------------- ----------_~__ _w_________-___- Posted Date Transaction Detail Amounf Apr 12 Return Item Chargge -Paper MN 070412 - 209.00 Apr 12 Return Item Fee MN 070412 - 5.00 - _----------------- --------- -- -------------- Checks Paid ----_-----__------------------- -__----_-__--- -- -- . Check # Dafe Amount Check # Date Amoun# 2571 + Apr 04 12.00 2604 Apr 18 88.62 2582 Apr 02 1 0.60 2605 Apr 16 1, 391.42 2b85 Apr 02 368:16 2608 Apr 23 2,393.70 2586 Apr 02 875.00 2610 Apr 18 977.18 2592... " Apr 18 850.00 •261.?.. Apr 17 225.00 2593 Apr 18 4, 908.88 2612 Apr 30, 195.00 2594 Apr 16 13.55 2613 Apr 23 233.16 2595 + Apr 17 103.00 2614 Apr 97 ` 47.92 2596 Apr 12 1,305:95 2615 . _-17 . Apr 687.0 2597 Apr 17 12.74 2616 Apr 17 318.4 2598. Apr 17 194.6$; 2617. Apr 18. 177.2b 2599. Apr 19 1.33.32 2618 Apr 16 193.98 2600 ' Apr 16 54.88' 2619` } Apr 17 106.65 2~1 Apr y7 44.32` 2620 Apr 16 103.50' 2602 Apr 18 85.87 2626 Apr 30 1,331.25 2603 Apr 13 ~ 1,231.01 Gap in. Check Sequence + Item converted to substitute cheek Daily Balance Summary -------------___-----w__~~--------------------------_- --------------~--- ------------------ Date Balance Date Balance Mar 3.1 24,214.10. Apr 13 39,088.48 Apr 02' 22,960:34- A{~r 16 37,331.15 Apr 03 23;060.34 Apr 17 35>591-29 Apr 04 23;048.34: Apr 18 30,103.49 Apr 06 30,899.01 Apr 19 ~ 3Q,835.17 Apr 09 39,596,.02 Apr 29 28,208.31 Apr 11 41,839.44 Apr 30 26,686.64 Apr 12 40,319.49 'Average Collected Balance S. 30,969.fl2. lnferest Summary ---------------------___----------------------------------------- ---_--------_-°-- -------------------- Annua/ Percentage Yield Earned This Period 0.18% 4 58 Interest Earned During This Period . 34 18 Year to Date lnferest and Bonuses Paid . Continued on next page -4- ~ MBIA S'umma~y ~t~~e~2~Y~~ April 2007 For more information, call MBIA Asset Management at (800)395-5505 Fax: (800)765-7600 4M~DSFUrID Mound Housing and Redevelopment Authority Account Number. MN-O1-0258-2001 Account Number: MN-O1-0258-2002 Account Name: MOUND HUD Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $1,915.10 $0.00 $0.00 $7.90 $1,919.16 $1,923.00 Fiscal YTD Endin 12/31/0 $1,891.70 $0.00 $0.00 $31.30 $1,907.44 $1,923.00 'Total of all accounts Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $175,496.39 $0.00 $0.00 $726.78 $175,870.58 $176,223.17 Fiscal YTD Endin $173,333.11 $0.00 $0.00 $2,890.06 $174,787.58 $176,223.17 Account Name: GENERAL FUND Beginning Contributions Withdrawals Income Average Daily Month End Balance Earned Balance Balance This Month $173,581.29 $0.00 $0.00 $•718.88 $173,951.42 $174,300.17 Fiscal Y'TD Endin 12/31/0 $171,441.41 $0.00 $0.00 $2,858.76 $172,880.44 $174,300.17 • Apri12007 Page: 1 -5- Mound, MN Public Housine~ 2020 Commerce Boulevard Mound, MN 55364 As OF March 31, 2007 BALANCE SHEET ASSETS 111101 - Cash General Fund 22,948.34 111700 - Petty Cash 100.00 112200 - Tenants Accounts Receivable 2,464.00 112900 - City of Mound 910.11 116200 - General Fund Investments 1,867.81 129000 - Deferred Charges (6.73) 140002 - Development Cost 1,505,904.64 140003 - Development Cost Contra {2,168,063.55) 140005 - Accumlated Depreciation {1,945,680.56) 140007 - Buildings 1,642,970.53 140008 - Fumiture,Equipment,Machines-Dwelling 33,551.61 140009 - Furniture,Equipment,Machines-Admin 17,493.01 140016 - Land Improvements 22,640.04 140017 - Building Improvements 578,072.55 140055 - Mod Cost Complete 662,158.91 140095 - Mod Cost Uncomplete 178,386.00 150600 - Mod Cost Uncomplete Contra (36,803.00) TOTAL ASSETS SURPLUS AND LIABILITIES 211400 - Tenants Security Deposits (9,633.00) 211410 -Tenants Pet Deposits (4,200.00) 211499 - Security Deposit Interest (519.83) 212900 - Notes Pay Levy Fund (50,000.00) 213400 - Accrued Utilities (5,074.00) 213700 - Payment in Lieu of Taxes (2,931.07) 213701 -PILOT Current Year (1,598.79) 280200 -Investments in Fixed Assets -Net (490,630.15} 280600 -Unrestricted Net Assets 58,282.57 Current Year Net Activity (12,609.44) TOTAL SURPLUS AND LIABILITIES (518.913.711 1 -6- Mound, MN Public Housin~a 2020 Commerce Boulevard Mound, MN 55364 As Of March 31, 2007 Statement of ®perating Receipts & Expenditures 311000 - Dwelling Rental 312000 - Excess Utilities Total Rental Income 361000 - Investment Interest/General Funds 369000 - Other Income 802000 - Operating Subsidy Total Other Operating Receipts Total Receipts Expenses 411200 -Manager Payroll 413000- Legal Expense 414000 - Staff Training 415000 -Travel 417000 - Accounting Fees 417100 -Auditing Fees 419000 - Sundry-Administrative 419500 - Outside Management Total Administrative Expense 422000 - Tenant Services Total Tenant Services Expense 431000 - Water 432000 - Electricity 433000 - Gas 439000 - Other Utility Expense 439100 - Garbage Removal Total Utilities Expense 441000 - Maintenance Labor 442000 - Materials 443000 - Contract Costs 448000 -Protective Services Total Maintenance Expense Current Activit (10,687.46) 0.00 (10,687.46) (4.39) (1,101.72) (7,001.34) (8,107.45) 1(TD Over YT® Prorated (Under) Balance Budget Budget (66,456.78} (64,315.02) 2,141.76 0.00 (300.00) (300.00) (66,456.78) (64,615.02) (1,841.76) (24.18) (25.02) (0.84) (3,513.32) (2,074.98) 1,438.34 (39,171.00) {43,112.52) (3,941.52) (42,708.50) (45,212.52) 2,504.02 (18,794.91) (109,165.28) (109,827.54) 662.26 2,750.00 14,940.00 14,700.00 240.00 0.00 605.00 600.00 5.00 0.00 279.00 499.98 (220.98) 0.00 ~ 0.00 675.00 (675.00) 0.00 1,429.66 1,575.00 (145.34) 0.00 5,000.00 3,750.00 1,250.00 562.53 7,023.45 6,915.00 108.45 850.00 4,250.00 5,100.00 (850.00) 4,162.53 33,527.11 33,814.98 (287.87) 0.00 0.00 300.00 (300.00) 0.00 0.00 300.00 (300.00) 0.00 1,140.45 1, 500.00 (359.55) 0.00 7,827.72 7,770.00 57.72 2,458.00 17,680.00 18;349.98 (669.98} 10.60 5,658.27 5,980.02 - (321.75} 306.76 2,174.57 2,700.00 (525.43) 2,775.36 34,481.01 36,300.00 (1,818.99) 2,025.79 15,467.15 16,435.02 (967.87) 0.00 1,494.99 3,900.00 (2,405.01) 1,924.52 8,361.39 4,939.98 3,421.41 0.00 0.00 349.98 (349.98) 3,950.31 25,323.53 25,624.98 (301:.45) _7 nnound, MN Public. Flousinq 2020 Commerce Boulevard Mound, MN 55364 As Of March 31, 2007 statement of Operating Receipts & Expenditures YT® Over Current YTD Prorated (Under) Activi Balance Budget gadget 451000 - Insurance 246.53 1,675.69 5,779.98 (4,104.29) 452000 - Pmts In Lieu Of Taxes 395.61 1,598.79 1,564.98 33 81 454000 - Employee Benefit Contributions 797.92 5,013.74 7,320.00 . (2,306.26) 457000 - Collection Loss (191.23} (46.00) 0.00 (46.00) Total General Expense 1,248.83 8,242.22 14,664.96 _ (6,422.74) Total Routine Expense 12,137.03 101,573.87 110,704.92 (9,131.05) 601000 - Prior Year Adjustments-Cash 0.00 (18.03) 0.00 (18.03) Total Nonroutine Expense 0.00 (18.03) 0.00 (18.03) Total Expense 12,137.03 101,555.84 110,704.92 (9,149.08) $_ INDIAN KNOLL MANOR PAID INVOICES SORTED BY VENDOR 2020 COMMERCE BLVD FROM April 1, 2007 THROUGH April 30, 2007 MOUND, MN 55364 May 14, 2007 PAGE: 2 VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL ---------------------------------------------------------------------------------------------------------------------------------- 99 MINNESOTA ELEVATOR INC 04-11-2007 APR2007 2618 S 115161 193.98 TOTAL PAID 193.98 12407.24 ---------------------------------------------------------------------------------------------------------------------------------- 100 FRONTIER 04-26-2007 APR2007 2628 S 9524725078 Apr07 369.64 TOTAL PAID 369.64 12776.88 ---------------------------------------------------------------------------------------------------------------------------------- 101 C NABER and ASSOCIATES 04-10-2007 APR2007 2595 S 36706 103.00 TOTAL PAID 103.00 12879.88 ---------------------------------------------------------------------------------------------------------------------------------- 102 MOUND TRUE VALUE HARDWARE 04-10-2007 APR2007 2601 S 31951 14.47 102 MOUND TRUE VALUE HARDWARE 04-10-2007 APR2007 2601 S 32028 14.99 102 MOUND TRUE VALUE HARDWARE 04-10-2007 APR2007 2601 S 32274 9.88 102 MOUND TRUE VALUE HARDWARE 04-10-2007 APR2007 2601 S 32506 4.98 TOTAL PAID 44.32 12924.20 104 CITY OF MOUND 04-26-2007 APR2007 2626 S 9442343015018 Apr07 1331.25 CITY OF MOUND 04-10-2007 APR2007 2596 S 9442343015018 Mar07 1305.95 TOTAL PAID 2637.20 15561.40 ---------------------------------------------------------------------------------------------------------------------------------- 105 IKON OFFICE SOLUTIONS 04-10-2007 APR2007 2600 S 5005355672 54.88 TOTAL PAID 54.88 15616.28 107 The Laker 04-26-2007 APR2007 2630 S 4147 27.66 TOTAL PAID 27.86 15644.14 ---------------------------------------------------------------------------------------------------------------------------------- 118 MINNEAPOLIS PUBLIC HOUSING 04-11-2007 APR2007 2609 S Fiscal Fees 27.17 TOTAL PAID 27.17 15671.31 ---------------------------------------------------------------------------------------------------------------------------------- 119 NEEDLES SUPPLY, INC 04-11-2007 APR2007 2613 S 142136 233.16 TOTAL PAID 233.16 15904.47 125 IKON FINANCIAL SERVICE - LEASE04-10-2007 APR2007 2599 S 72823019 133.32 TOTAL PAID 133.32 16037.79 ---------------------------------------------------------------------------------------------------------------------------------- -9- INDIAN KNOLL MANOR 2020 COMMERCE BLVD MOUND, MN 55364 PAID INVOICES SORTED BY VENDOR FROM April 1, 2007 THROUGH April 30, 2007 May 14, 2007 PAGE: 1 VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL 3 PROGRAMMED MANAGEMENT CORP 04-11-2007 APR2007 2614 S 7032005 47.92 TOTAL PAID 47.92 47.92 6 WESTPORT PROPERTIES INC 04-10-2007 RPR2007 2604 S March Postage 28.62 6 WESTPORT PROPERTIES INC 04-10-2007 APR2007 2604 S 01/07 Rec Chga 15.00 6 WESTPORT PROPERTIES INC 04-SO-2007 APR2007 2604 S 02/07 Rec Chga 15.00 6 WESTPORT PROPERTIES INC 04-OS-2007 APR2007 2592 S 03/07 Mgmt Fee 850.00 6 WESTPORT PROPERTIES INC 04-10-2007 APR2007 2604 S 03/07 Rec Chgs 15.00 6 WESTPORT PROPERTIES INC 04-10-2007 APR2007 2604 S 12/06 Rec Chgs 15.00 TOTAL PAID 938.62 966.54 -------------------------------------------------------------------------------------------------------------r-------------------- 7 WESTPORT PROPERTIES PAYROLL 04-10-2007 APR2007 2593 S 04/15 Payroll 4108.88 7 WESTPORT PROPERTIES PAYROLL 04-26-2007 APR2007 2621 S 04/30 Payroll 4327.06 TOTAL PAID 8435.94 9422.48 ---------------------------------------------------------------------------------------------------------------------------------- 20 XCEL ENERGY 04-10-2007 APR2007 2605 S 51-6383341-8 Mar07 1391.42 TOTAL PAID 1391.42 10813.90 ---------------------------------------------------------------------------------------------------------------------------------- 34 HOME DEPOT CREDIT SERV-MOUND 04-10-2007 APR2007 2597 S 2029714 12.74 TOTAL PAID 12.74 10826.64 ---------------------------------------------------------------------------------------------------------------------------------- 54 RENTAL RESEARCH SERVICES, INC.04-11-2007 APR2007 2620 S 787232 Mar07 103.50 TOTAL PAID 103.50 10930.14 ---------------------------------------------------------------------------------------------------------------------------------- 62 Minnesota Multi Housing Assoc 04-11-2007 APR2007 2612 S 24632 195.00 TOTAL PAID 195.00 11125.14 64 Peachtree Business Products 04-26-2007 APR2007 2629 S 136195700030 825.00 TOTAL PAID 825.00 11950.14 87 Office Depot 04-10-2007 APR2007 2602 S 380516314.001 85.67 TOTAL PAID 65.87 12036.01 ---------------------------------------------------------------------------------------------------------------------------------- 92 CULLIGAN 04-11-2007 APR2007 2617 S 469433 177.25 TOTAL PAID 177.25 12213.26 ------------------------------------------------------------------------------------`--------------------------------------------- _lo_ INDIAN KNOLL MANOR 2020 COMMERCE BLVD MOUND, MN 55364 PAID INVOICES SORTED BY VENDOR FROM April 1, 2007 THROUGH April 30, 2007 May 14, 2007 PAGE• 3 V RDQR VENDOR E CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL 140 Steve Anderson 04-26-2007 APR2007 2631 S 04/26/07 Ck Req 50.00 ------------------------------------- --------------- ----------- ----------- - TOTAL PAID 50.00 16087.79 141 Allison Charles 04-26-2007 APR2007 2632 - --- S ------------------------ 04/26/07 Ck Req ------------ 50.00 --------------- ------------------------------------- --------------- ----------- -=--------- ----- TOTAL PAID ------ 50.00 16137.79 144 Concept Landscaping 04-11-2007 APR2007 2611 S ------------------ 4739 ------------ 225.00 --------------- ------------------------------------- --------------- ----------- ----------- - TOTAL PAID 225.00 16362.79 205 HENNEPIN COUN TY TREASURER 04-11-2007 APR2007 2608 ---- S ------------------------ 13-117-24-32-0030 ------------ 2393.70 --------------- / 5 :~~I I~~ ^!'l~ ~-~~ `~~~~~ TOTAL PAID 2393.70 18756.49 90003 DJs DRAPERIES 04-26-2007 APR2007 2627 S Laundry 345.00 ------------------------------------ - TOTAL PAID 345.00 19101.49 -- ALL SAFE, INC. ------------- 04-11-2007 ----------- APR2007 ----------- 2610 ----- S ------------------------ 77433 ------------ 177.18 --------------- -------------------------------------- -------------- ----------- -- TOTAL PAID 177.18 19278.67 90005 HSBC BUSINESS SOLUTIONS 04-10-2007 APR2007 --------- 2598 ----- S ------------------------ 302407307086307 ------------ 104.44 --------------- 90005 HSBC BUSINESS SOLUTIONS 04-10-2007 APR2007 2598 S 351706507064157 90.24 TOTAL PAID 194.68 19473.35 90010 WASTE TECHNOLOGY INC 04-11-2007 APR2007 2616 S 106712 318.46 -------------------------------------- -------------- ---------- TOTAL PAID 318.46 19791.81 90037 Pittsburgh Paints 04-11-2007 - APR2007 ----------- 2619 ----- S ------------------------ 13239L17 ------------ 106.65 --------------- -------------------------------------- -------------- ----------- - TOTAL PAID 106.65 19898.46 90042 S & S Tree Specialists 04-10-2007 APR2007 ---------- 2603 ----- S ------------------------ 8669 ------------ 1231.01 --------------- TOTAL PAID 1231.01 21129.47 90043 A-1 Lock Service 04-10-2007 APR2007 2594 S 634802 13.55 -------------------------------------- • -------------- ----------- ----------- ----- TOTAL PAID ------------------------ 13.55 ------------ 21143.02 --------------- _11_ Streamlined PHA Plan U.S. Department of Housing and Urban Development PHA Certifications of Compliance Office of Public and Indian Housing PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the Streamlined Annual PHA Plan Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the streamlined Annual PHA Plan for PHA fiscal year beginning 2007, hereinafter referred to as the Streamlined Annual Plan, of which this document is a part and make the following certifications, agreements with, and assurances to the Department of Housing and Urban Development (HUD) in connection with the submission of the Streamlined Plan and implementation thereof 1. The streamlined Annual Plan is consistent with the applicable comprehensive housing affordability strategy (or any streamlined Plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, and provided this Board or Boards an opportunity to review and comment on any program and policy changes since submission of the last Annual Plan. 3. The PHA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last Annual Plan, and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the streamlined Plan and invited public comment. 4. The PHA will carry out the streamlined Annual Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 5. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion m view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists: The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice 99-2); • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(b)(2). 7. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 8. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 9. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 10. The PHA has submitted with the streamlined Plan a certification with regard to a drug-free workplace required by 24 CFR Part 24, Subpart F. • 11. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 13. The PHA will take appropriate affirmative action to award contracts. to minority and women's business enterprises under 24 CFR 5.105( a). 14. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance wrth 24 CFR Part 58. 15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the Umted States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 16. 'The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. Page 1 of 2 form HUD-50076 (4/30/2003) -12- 17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. ~8. The PHA will comply with the policies, guidelines, and requirements of OMB Circulaz No. A-87 (Cost Principles for State, ocal and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments.). 19. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its streamlined Annual Plan and will utilize covered grant funds only for activities that are approvable under the regulations and _ included in its streamlined Plan. 20. All certifications and attachments (if any) to the streamlined Plan have been and will continue to be available at all times and all locations that the PHA streamlined Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the streamlined Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made available at least at the primary business office of the PHA. 21.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last Annual PHA Plan (check all policies, programs, and components that have been changed): _ 903.7a Housing Needs _ 903.7b Eligibility, Selection, and Admissions Policies _ 903.7c Financial Resources _ 903.7d Rent Determination Policies _ 903.7h Demolition and Disposition _ 903.7k Homeownership Programs __ 903.7r Additional Information A. Progress in meeting 5-year mission and goals B. Criteria for substantial deviation and significant amendments _C. Other information requested by HUD 1. Resident Advisory Boadd consultation process 2. Membership of Resident Advisory Board _3. Resident membership on PHA governing board 22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that: (i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly approved by the PHA board of directors (or similar governing body); and (tit)The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal usiness hours. Mound Housing Authority MN074 PHA Name PHA Number Streamlined Annual PHA Plan for Fiscal Year: 2007 I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 10]0, 1012; 3] U.S.C. 3729, 3802) Name of Authorized Official Signature X • Title Date Page 2 of 2 form HUD-50076 (4/30/2003) -13- ANNUAL REPORT FOR. IN®IAN KNOLL APARTMENTS April 2007 Staffin Westport Properties Inc was hired as managing agent for Indian Knott Apartments on April 15, 2003. Cindy Reiter has overall supervision and controls at the property and reviews day to day operations. * Kim Britz is the compliance officer who manages the certifications, operating subsidy, capital fund and works with HUD on a day to day basis to ensure all HUD guidelines are met. * Theresa Wallum is the on site manager and oversees the on site staff, works with the residents and handles day to day operations. * Steve Anderson is the maintenance man and does all the daily repairs. * Allison Charles is the janitor and painter. In 2006 / 2007, HUD determined the date on the management agreement was not to their liking. We finally made HUD happy with our management agreement and are in a good place until 2008. We went back and revised the last 2 years of agreements. Building upgrades: We are targeted to do the following work at the property: * Install privacy fencing at the South East corner of the parking lot to ensure privacy for the residents. We have budgeted $ 5,000 for this project * Remodel and redecorate the laundry room. We budgeted $6,661.00 for this project * Landscape refresher - We plan to put in more mulch to spruce up the landscaping.. We budgeted $1,000. * Sidewalk from the bridge in the rear to back door. We estimate the cost to be $3,500 * We purchased 2 picnic tables, 2 grills and 2 doggie stations for the property. -14- • We had an energy audit completed and plan to proceed late this summer. This could cost up to $15,000 if we did all the recommendations from Center Point Energy *In 2006 we completed the parking lot expansion. We also continued with unit upgrades, carpet, appliances and vinyl Alt these items are paid for from the Capital Fund program. We -are installing a card system for the laundry equipment. We are also adding a set of stackable machines. This will assist the residents in being able to wash without having to always have the exact change Financial: Our Operating Subsidy money was cut by $3,200 per month in January. Every 6 months the subsidy is reviewed by HUD. They then determine what funding is available, then determine our benefit. We continue to watch our subsidy. If our subsidy is cut we will cut a project form our Capital Fund account and put the money into operating. INCOME: As of 3/31 our total income is slightly down by $662. Our rental income is up by $1,842 and our other income is up by $1,438, however our Operating Subsidy has decreased by $3,941 from our earlier projections. The increase in occupancy, laundry • income and misc. other income has come close to making the loss of subsidy income a break even. ADMINISTRATIVE: Admin expenses are right on target! (good budgeting!:)) We are $287 off our target and that is due to the audit which will correct itself by year end. UTILITIES: We are over budget by $1,818 due to slightly high water costs and garbage costs. MAINTENANCE: Maintenance is right on target being $301 off our projections. Overall we are doing better than anticipated. Our expenses are l under budget. by $9,131. We have a cash flow of $7,591.41!! Occupancy and Rent Increase: We have experienced less than a 2% vacancy since October of 2006. This compares to an average of 4% vacancy from one year ago. Our intent is to rent to seniors first then persons with disabilities. We struggle to find seniors to reside at the building. We will not request a rent increase this year due to the fact that when we do it is possible our subsidy is decreased. -15- OTHEi2 HAPPENINGS: In the last year we implemented the Davis Bacon / Wage Requirements. We put together a manual and a process of paying staff different rates for different jobs. This was a large task but it is now in place and set up at the property. Goals and Future Plans: Next fiscal year we would like to work on ventilation. There is ventilation in place but is not working properly. We would like to do more to target our marketing towards seniors. We would like to update /redecorate the office -16-