1997-01-14MOUND HOUSING AND REDEVELOPMENT AUTHORITY
2020 COMMERCE BLVD
MOUND, MN 55364
MINUTES OF JANUARY 14, 1997
The meeting was called to order by chairperson, Bob Polston at 6:30PM in the
council chambers of Mound City Hall. in attendance were the fallowing. Liz
Jensen, Mark Hanus, Leah Weycker, Andrea Ahrens (came later in the meeting),
Pauline Payne(tenant representative), Pinky Charon, Betty and Paul
Kronholm(caretakers).
The first item of business was the approval of the December 11, 1996 minutes. A
motion to approve was made by Liz and seconded by Mark. The motion was called
and passed unanimously.
The next item of business was a discussion item about the Levy checking account
and certificate of deposit that matures on January 14,1997. Pinky informed the
''T board that $20,000 will be moved into 4M plus fund and'$82, 897.20 into the 4M
fund when the funds are available.
The next item of business was Resolution # 97-2, "Resolution for Drug Free
Workplace". A motion to accept was made by Mark and seconded by Liz.
The motion was called and passed unanimously.
The next item of business was Resolution # 97-1, "Resolution Approving PHMAP
Certification for FYE 9/30/96". A motion to accept was made by Liz and seconded
by Andrea. The motion~~ras called and passed unanimously.
Pauline Payne, tenant representative, had nothing to bring before the board.
The next item of business was the payment of bills. A list of bills totaling $7,377.68
was presented. A motion to pay was made by Mark and seconded by Liz.. The
motion was called and passed unanimously
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-2- (1/14/97)
The next item of business was the payment of Levy bills. A list totaling $ 1,500.00
was presented. A motion to pay was made by Andrea and seconded by Liz. The
motion was called and passed unanimously.
The next item of business was a discussion item about the architectural plan to
improve ventilation and the temperature of the hallways in the building. It was
decided to meet with the architect at the next board meeting at 6:30PM on February
11,1997.
The next item of business was the discussion of meeting times. It was decided after
the February meeting the board will be meeting at 7:OOPM.
A motion to adjourn was made by Liz and seconded by Mark. The meeting was
adjourned at 7:20PM.
Respectfully submitted
Karol Charon
(~ Executive hector
1 Char xecutive Director - Date
Bob Polston, Chairperson Date
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MOUND HOUSING AND REDEVELOPMENT AUTHORITY
Indian Knoll Manor - S or -Senior Housing
,~-. # Vendor/Merchant
1. MEI
2. City of Mound
3. GTE
4. Tony Shanley
5. City of Mound
6. Verified Creditials
7. Minnegasco
8. Target
9. Guyers Builder
10. IKON
11. Brissman Kennedy
12. Glenwood-Inglewood
13. Westonka Sanitation
14. Kopsa, Sylvester
15. Coast to Coast
16. P.S. Vedi
17. Budget lighting
18. NAHRO
19. MCI
20. Paul Kronholm
~'1. Betty Kronholm
22. Karol Charon
23. IRS
24. BFI
25. NSP
26. AI's Master Plumbing
27.
28.
29.
30.
Current Over 30 Da. Over 60 Da.
Monthly Bill Totals -Dates Below
138.00
637.19
107.39
360.00
52.63
90.00
261.00
80.29
293.80
57.57
104.86
13.42
155.93
81.00
146.31
110.00
53.07
90.00
5.49
1188.54
232.71
1060.59
550.00
39.65
1335.74
132.50
COLUMN TOTALS
TOTAL ACC. PAYABLE
Begining Bank Bal.
Deposits MTD
Total Bank Funds
ENDING BK BALANCE
INVESTED FUNDS
TOTAL LIQUID ASSETS
Signature:
$7, 377.68
C~°.-
Elevator Maintenance
sewer/water
(phone
snow shoveling
laser jet toner
backround checks
Gas
humidifer for office
electric range
copier lease
New vacuum
water cooler
garbage
Accouting service
maintenance supplies
reduce blue prints
light bulbs
MN dues
long distance charges
salary/bills
caretaker salary
salary, travel ,supplies
1 qtr payroll taxes
recycling
electric
repair/10435
$0.00
Month/Yr.
$0.00
JAN 14, 1997
Comments
$7,377.68
$15,431.88
$8,162.00
$23,593.88
$16,216.20
$16,216.20
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MOUND HOUSING AND REDEVELOPMENT AUTHORITY
Indian Knoll Manor - S or -Senior Housing
Vendor/Merchant Current Over 30 Da.
Monthly Bill Totals -Dates Below
P.S. VEDI 1500.00
Over 60 Da. Comments
COLUMN TOTALS $1,500.00 $0.00 $0.00
TOTAL ACC. PAYABLE $1,500.00
Begining Bank Bal. ~ $26,819.74
Deposits MTD $14,000.00
Total Bank Funds $40,819.74
ENDING BIC BALANCE $39,319.74
INVESTED FUNDS
TOTAL LIQUID ASSETS $39,319.74
Signature: Month/Yr. JAN 14 ,1997 LEVY
RESOLUTION N0. 97-2
HOUSING AND REDEVELOPMENT AUTHORITY OF MOUND
2020 COMMERCE BOULEVARD
MOUND, MN 55364
DRUG FREE WORKPLACE POLICY
THE HOUSING AND REDEVELOPMENT AUTHORITY OF MOUND
SEEKS TO PROVIDE A HEALTHY AND SAFE ENVIRONMENT WITHIN THE WORK SCHEDULE.
ABSOLUTELY, AT NO TIME, WILL ANY ALCOHOL, DRUGS, OR MOOD ALTERING
CHEMICALS OF ANY KIND BE ALLOWED OR CONSUMED WHILE ON DUTY.
THE POLICY APPLIES TO ALL HOUSING AUTHORITY EMPLOYEES. EMPLOYEE IS
DEFINED AS A PERSON EMPLOYED BY THE HOUSING AUTHORITY WHO IS DIRECTLY
ENGAGED IN THE PERFORMANCE OF WORK AT THE HOUSING AUTHORITY.
THE HOUSING AND REDEVELOPMENT AUTHORITY OF MOUND
RECOGNIZES THE VALUE OF HAVING ADRUG-FREE WORKPLACE AND IN CONJUNCTION
WITH THE DRUG FREE WORKPLACE ACT OF 1988, ADOPTS THE FOLLOWING POLICY:
1. THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSATION, POSSESSION OR USE
OF A CONTROLLED SUBSTANCE IS PROHIBITED IN THE WORKPLACE. FOR PURPOSES
OF THIS SECTION, THE TERM "CONTROLLED SUBSTANCE" IS DEFINED AS A
CONTROLLED SUBSTANCE WHICH APPEARS IN SCHEDULES 1 THROUGH V OF SECTION
202 OF THE CONTROLLED SUBSTANCE ACT (21 U.S.C. 812).
2. THE HOUSING AND REDEVELOPMENT AUTHORITY OF MOUND
REQUESTS EMPLOYEES TO INFORM THE EXECUTVE DIRECTOR IF CONSUMING ANY
TYPE OF PRESCRIPTIVE MEDICINE UNDER A DOCTOR'S CARE DURING THE WORK
SCHEDULE.
3. A VIOLATION OF THIS DRUG FREE POLICY CONSTITUTES "JUST CAUSE" FOR
DISCIPLINARY ACTION, UP TO AND INCLUDING IMMEDIATE SUSPENSION AND/OR
TERMINATION.
4. AS A CONDITION OF EMPLOYMENT, EMPLOYEES WILL ABIDE BY THE TERMS
AND CONDITIONS OF THIS DRUG FREE POLICY AND WILL NOTIFY THE
EXECUTIVE DIRECTOR OF ANYCRIMINAL DRUG STATUTE CONVICTION FOR A
VIOLATION OCCURRING IN THE WORK PLACE WITHIN FIVE CALENDAR DAYS
AFTER SUCH A CONVICTION.
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,~ 5. WITHIN 30 DAYS AFTER RECEIVING NOTICE OF CONVICTION FROM AN EMPLOYEE,
THE HOUSING AUTHORITY WILL TAKE ONE OF THE FOLLOWING ACTIONS: TAKE
APPROPRIATE PERSONNEL ACTION (UP TO AND INCLUDING TERMINATION) OR
REQUIRE SATISFACTORY PARTICIPATION IN A CHEMICAL ABUSE ASSISTANCE OR
REHABILITATION PROGRAM APPROVED FOR SUCH PURPOSES.
6. EACH EMPLOYEE WILL BE GIVEN A COPY OF THIS POLICY WHEN IT BECOMES
EFFECTIVE AND WILL RECEIVE UPDATES AS THEY ARE DEVELOPED.
7. THE HOUSING AND REDEVELOPMENT AUTHORITY OF MOUND
WILL MAKE GOOD FAITH EFFORT TO CONTINUE TO MAINTAIN A DRUG FREE
WORKPLACE THROUGH IMPLEMENTATION OF THIS POLICY.
ADOPTED: y ~ ~ ~ 7 / ~~r1,7
(MONTH, DAY, YE~R
CHAIRMAN
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MOUND HRA RESOLUTION N0.97-1
RESOLUTION APPROVING PHMAP CERTIFICATION FOR FYE 9/30/96
BE IT RESOLVED by the Housing and Redevelopment Authority of the
City of Mound, as follows:
WHEREAS, the Mound HRA has collected the information to be
used in it's PHMAP certification and,
W~F,AS, a resolution approving same was passed a the Board of
Commissioners meeting on January 14, 1997 and must accompany
the PHMAP certification,
BE IT RESOLVED that a copy of this resolution will be sent to
HUD with the PHMAP certification for approval.
Passed by the Board of Commissioners of the Housing and
Redevelopment Authority of the City of Mound on January 14, 1997.
Karol Charon, Executive Director Date
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.public Housing Management U.S. Department of Housing
Assessment Program and Urban Development
(PHMAP) Certification Office of Public and Indian Housing ~~
Public repotiing burden for this collection of information is estimated to average 3 hours OMB No. 2577-0156 (exp. 1/31193)
per response, including the time for reviewing instructions, searching
_ ~:'%~ i da _ .irces, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden
"° .e or ether aspect of this collection of information, including suggestions forreducing this burden, to the Reports Mana
Polices and Systems, U S. Departmentof Housing and Urban Development, Washington, D.C. 20410-3600and to the Office of Managementand Budget, P erwork
Reduction Project (2577-0156), Washington, D.C. 20503. Do not send this completed form to either of these addressees. geTentOfficer, Offioeof Information
ap
Instructions: A PHA's responses to this certification form must be the PHA's actual data: e.g., prior to any adjustments for modfication and/or exdusion
requests to the indicators. Round percentages to the nearest whole percent.
PHAs Name:
~/'~ For Fiscal Year Ending: Submission Date:
Indicator 1: Vacancy Number & Percentage ~/~~
Total vacant units ~~
Percent of units meeting HQS
Actual vacancy percent for the reporting month or a ~t~Q%
snapshot picture of the actual vacancy percent at the ~ ~ Average number of days to bring non-emergency
end of the reporting period % maintenance items to HOS '
Adjusted vacancy percent for the reporting month or a 24 hou Sof emergency items corrected/abated within
snapshot picture of the adjusted vacancy percent at av %
the end of the reporting period ~ % PHA is on schedule, according to its maintenance
plan, to correct unit deficiencies (enter Yes or No) S
Percent reduction of actual vacancies over prior three ~ Average number of days to correct identified systems
years
deficiencies '
Indicator 3: Rents Uncollected PHA is on schedule, according to its maintenance --
Balance of rents uncollected as a percentage of total Plan, to correct systems deficiencies (enter Yes or No) S
rents to be collected r~~ °
r /O Major systems inspected annual)
Indlcator 5: Unit Turnaround y (enter Yes or No)
System has been established to track unit turnaround Indlcator 8: Tenants Accounts Receivable (TARs)
(enter Y~'~ r No) The PHA elects to use: (mark one)
Annual average number of calendar days for vacant The Annual Average
unit to be prepared for re-rental ''r Annual TAR Percent
Indicator 6: Outstanding Work Orders Indicator 11: Resident Initiatives
Percent of emergency items corrected/abated within Policies have been adopted and procedures
24 hours ~ ~ % implemented tor: (enter Yes or No)
Percent of outstanding work orders D Anti-drug strategy/security
Progress has been demonstrated over the most recent Resident participation/management
three year period at reducing the time required to ~ S
complete maintenance work orders (enter Yes or No) ~ Homeownershi o
p pportunities
Indicator 7: Annual Inspection and Condition of Units ___
and Systems Economic development/sefl-sufficiency ~
System has been established to track inspection and l
repair of units and systems (enter Yes or No) C c Number of areas in which PHA has been successful
W in significantly improving conditions/activities 3
Percentage of units inspected annually using _
standards that were at least equivalent to the Housing Number of areas in which PHA shows minimal
Quality Standards (HQS) ~ ~~ % activity O
We hereby certify that, as of the submission date, the above indicators, under the Public Housing Management Assessment Program (PHMAP),
arc true and accurate for its fiscal year indicated above.
The undersigned further certify that, to their present knowledge, there is no evidence to indicate seriously deficient performance that casts doubt
on the P1~A's capacity to preserve and protect its public housing developments and operate them in accordance with Federal law and regulations.
Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the signatories.
Chairperson, Board of Commissioners : (signature & date)
- ,.. Attested to bY: (Executive Directofs signature d date)
X
A Bo esolution apprc
Previous Ptlirinne s...,,r._..~_.
this certification is
I X lT <,l~ ~~,~jli
and must be attached to the executed certification.
form HUD-50072 (3/92)
ref Nanr~hnn4 'fwen r