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2000-05-23MINIYYF~ - CITY COUNCIL -MAY 23, 2000 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, May :23, :2000, at 7:30 P.M., in the Council Chambers at 5341 Maywood Road, in said City. Those present were: Mayor Pat Meisel; Councilmembers: Bob Brown, Mark Hanus and Leah Weycker. Absent and excused: Councilmember Andrea Ahrens and City Clerk Fran Clark. Also in attendance were City Attorney John Dean, City Manager Kandis Hanson, City Planner Loren Gordon, Mounds Vision Coordinator Bruce Chamberlain, City Engineer John Cameron, Finance Director Gino Businaro, and Secretaries Sue McCulloch and Diana Mestad. The following interested citizens were also present: Susan & Terance Almquist, Cathy Bailey, Janice Beise, John & Beise, Marilyn Byrnes, Sue & Tom Cathers, Steve Coddon, Sally Custer, Cathi & Tom Desszighy, Dave Deters, Bruce & Patti Dodds, Henry Ebert, Mike Empson, June Estelle, John & Shirley Evans, Marty & Gene Garvais, Mike, Pual & Tom Gaudette, Patrick Griffen, Patty Guttormson, Brian & Theresa Gulrud, Bryan Haimes, Lorrie Ham, Gina, Jeff & Marlene Harty, Dean & Muriel Lattin, Sharon Cock, Jo Longpre, Steven Maddock, Michael Mueller, Peter Meyer, Bill & Dorothy Netka, Dotty O'Brien, Leona Peterson, Marion Poteete, Roger Reed, Jim Regan, John Roxel, Kathy Rue, Cathy Scanlon, Loren Schmidt, Mary Steen, Betty Strong, John Taffe, Margaret Thorne, Tom Turner, Greg Ward, Frank Weiland, Jack Weist, Roger Westman. *Consent Agenda: Ail iteras listed under the Consent Agenda are considered to be routine by the Council and will be enacted by a roll call vote. There will be no separate discussion of these items unless a Councilmember or Qtizen so requests, in which event the item will be removed from the Consent Agenda and considered in normal sequence. OPEN MEETING - PLEr~GE OF ALLEGIANCE Mayor Meisel opened the meeting at 7:35 P.M. and welcomed the people in attendance. The pledge of allegiance was recited. APPROVE AGENDA AND CONSENT AGENDA MOTION by Weycker, seconded by Brown, to approve the agenda and consent agenda as submitted. The roll call vote was unanimously in favor. Motion carried. 4-0. CONSENT AGENDA *1.0 MINUTF3 OF MAY 9. 2000. REGULAR MEETING. MOTION. Weycker, Brown, unanimously. *1.1 CASE//00-15: VARIANCE. THOMAS J. DIOSZEGHY. 5900 BEACHWOOD ROAD. EAST 50' OF W 200' OF LOT 47. AUD. SUBD. 168. IN ORDER TO CONSTRUCT A GARAGE WITH A PROPOSED FRONT YARD SETBACK QF 11'. PID# 23-117-24 13 0042. · MOUND CITY COUNCIL MINUT~ - MAY 23, 2000 RESOLUTION g00-47 Weycker, Brown, unanimously. RESOLUTION TO APPROVE FRONT YARD VARIANCE TO CONSTRUCT A DETACHED GARAGE AT 5900 BEACHWOOD ROAD, THE EAST 50 FEET OF THE WEST 200 FEET OF LOT 47, AUDITOR~ SUBDIVISION NUMBER 168, P & Z CASE # 00-15. '1.2 CASE//00-16: VARIANCE, TERRENCE J. ALMQUIST, 4515 MANCHESTER ROAD, LOTS 1, 2, 3, BLOCK 14, AVALON, IN ORDER TO CONSTRUCT A TWO-STORY GARAGE WITH A PROPOSED FRONT YARD SETBACK OF lY, PII)~ 19-117-23 31 0060. RESOLUTION ~00-48 Weycker, Brown, unanimously. RESOLUTION TO APPROVE A FRONT YARD VARIANCE TO CONSTRUCT AN ATTACI~I~ GARAGE AT 4515 MANCHESTER ROAD, THAT PORTION OF LOTS 1, 3, AND 3, BLOCK 14, AVALON, PID# 19-117-23-31-0060, P & Z CASE # 00-1§. '1.3 *1.4 '1.5 CASE//00-17: MINOR SUBDIVISION, THERESA GUBRUD, 6349 WALNUT LANE, LOTS 3 AND 4, BLOCK 10, MOUND TERRACE, PID~ 14-117-24 32 0065. RESOLUTION #00-49 Weycker, Brown, unanimously. RESOLUTION TO APPROVE A MINOR SUBDIVISION TO CREATE ONE ADDITIONAL LOT FROM THE PROPERTY LOCATED AT 6349 WALNUT LANE, LOTS 3 AND 4, BLOCK 10, MOUND TERRACE, PII)~ 14-117-24 32 0065, P & Z CASE # 00-17. APPROVAL OF MISCELLANEOUS LICENSES. MOTION. Weycker, Brown, !lnanlmously. PAYMENT OF BILLS. MOTION. Weycker, Brown, unanimously. MOUND CITY COUNCIL MINUTF~ - MAY ~, ~o00 Mayor Meisel read a Proclamation given by the City Council on behalf of the City of Mound honoring those that have served with courage and dedication in the United States wars in the 20' century and accepting the flagpole and monument at Mound Union Cemetery. Mayor M¢isel presented the plaque to the American Legion Representatives of Post Number 398 which included Oreg Ward, Steve Maddock, Loren Schmidt, Kathy Rice, John Taffe, Oina Harty, and Jeff Harry. Mayor Meisel reminded the public there would be a ceremony held at Union Cemetery on Saturday, May 27, 2000, at 2:00 p.m. COMMENTS AND SUGGESTIONS FROM CITIZENS PRESFaNT ABOUT $~TS NOT ON THE AGENDA. (PLEASE LIMIT TO 3 MINUTES PER SUBJECT,) John Evans. Mr. Evans stated he had the privilege of attending the historical meeting on March 18, 2000. He was pleasantly reminded at the meeting by observing pictures that Mound once had a steam engine with dining cars. With that thought, he would like to see the light trail implemented back into the City of Mound and wanted to know the progress of this project. Mayor Meisel stated the light trail system is currently at the state level, so nothing has been discussed or decided at the city level at this point. 1.6 PUBLIC HEARING: CASE//00-05: ZONING AME~~. Cl:IKqTER J. YANIK & ASSOCIATES. LENGTHY LEGAL, NOTE ATTACFiED PRELIMINARY PLAT DATED FEBRUARY 2. 2000. CONVERSION OF AN EXISTING R-2 ZONE TO A B-1 ZONE. MAKING ALL ZONING OF ~ PROPERTY CONSISTENT ~ ORDER TQ ALLQW FQR THE CONSTRUCTION OF THE WESTONKA SENIQR CENTER, City Planner stated this is a redevelopment project involving four home simms. He mentioned the redevelopment would occur at Bartlett Boulevard, Commerce Boulevard, and Bush Road and noted the VFW to the north of the project and Lost Lake to the east. He stated it would be a single-story building with an underground basement, the building would have a high pitch roof with stone and brick on the front, and the square footage of the building would be approximately 12,000 square feet. City Planner explained there would be approximately 62 parking spaces and there would be an awning located at the front of the building. City Planner stated some concerns of the project include accommodating the residents on Bartlett Boulevard with access onto Bush Road, the storm water pond being located off simm and on City property, and possible drainage problems. Also, the site would need to be graded causing the destruction of quite a few trees, but with the hope of planting new maples, oaks, black spruce, and bush plantings to replace those that will be lost. City Planner further stated screening for the neighbors is a concern as well. City Planner stated staff is recommending the zoning for this project be changed from a B-1 and R-2 district to a B-1 zoning district. He stated this is consistent with the neighborhood and consistent with the land use for the City of Mound. MOUND CITY COUNCIL MINUTES - MAY 23, 2000 Mayor Meisel stated she has been involved with the senior citizen center since day one and now 13 years later, the project is progressing favorably. She stated she has served on the board in a strictly volunteer capacity and be~eves strongly in the center. Mayor Meisel stated the City Attorney has made is clear there is no conflict of interest with her having discussions regarding the center. The City Attorney agreed. Mayor Meisel opened the public hearing at 7:50 p.m. No one responded. Mayor Meisel closed the public hearing at 7:51 p.m. Councilmember Hanus expressed his concern about the holding pond. He asked if the Watershed District has approved the pond at this point and if they have not, does the criteria for having it approved by the Watershed meet their needs. City Planner stated it would appear to meet the requirements, although the Watershed will make the final approval regarding the pond. Councilmember Hanus asked staff if the applicant would be building the pond. City Planner stated this was a correct statement, although the City would take over the maintenance of the pond after it is constructed. Councilmember Hanus asked if it would be possible to encourage the applicant to make the pond as large as possible to accommodate unforeseen needs of the pond, such as the trail system? City Planner stated this would be something to keep in mind for the future needs of the City. Councilmember Brown agreed with Councilmember Hanus regarding the size of the pond. Councilmember Hanus stated there may need to be some sharing in the cost of building the pond to allow it to be made larger than what the applicant had initially planned. Councilmember Weycker referred, to a handout presented tonight from the Park Commission that expressed their concern with the run off going into the pond. Staff mentioned this would be addressed this evening as the meeting progressed. MOTION by Brown, seconded by Hanus, to approve the following ordinance: ORDINANCE #106-2000 The vote was unanimously in favor. RESOLUTION APPROVING THE REZONING OF PROPERTY ~LOCATED IN THE R-2 ONE AND TWO FAMILY RESID~ DISTRICT TO B-1 CENTRAL BUSINESS DISTRICT TO ACCOMMODATE THE GILLESPIE SENIOR CENTER LOCATED AT 2600 BUSH ROAD, P & Z CASE # Motion carried. 4-0. 1.7 PUBLIC HEARING: CASE//06-06: STREET EASEMENT/VACATION. CHF.~TER J. YANIK & ASSOCIATES. LENGTHY LEGAL. NOTE ATTACHF~ PRELIMINARY PLAT DATED FEBRUARY 2. 2000. TO 367 MOUND crI'y couNcI~ MINUTES - MAY 23, 2000 CONSOLIDATE MULTIPLE PROPERTIES ALLOWING FOR THE DEVFJ.OPIVIENT OF THE VVESTONKA SENIOR CITIZEN CENTER. City Planner mentioned this is a 60-foot right-of-way serving four homes, and each of these homes would be removed and residents relocated to other housing. He stated the purpose of the road vacation is to allow the project to proceed. City Planner stated the property owner would take over the water and sewer lines after the vacation and they would be reclassified as private. Staff recommends the appwval of this street easement/vacation and does not see a need for this road in future development. Mayor Meisel opened the public hearing at 8:00 p.m. No one responded. Mayor Meisel closed the public hearing at 8:01 p.m. Councilmember Weycker is concerned about vacating this easement before there is access given to the individual, who would then have no access after the vacation. Councilmember Hanus mentioned even without conditions, and if this would pass and something down the road would not pass that would render this bad or useless, this could be brought back off the table and rethought. City Planner mentioned this issue would be discussed further when the plat section of the center is presented to the City Council. MOTION by Hanus, seconded by Brown, approving the street and easement vacation as submitted. RESOLUTION #00-50 RESOLUTION APPROVING A STREET AND EASEMENT VACATION FOR A PORTION OF BUSH ROAD TO ACCOMMODATE THE GILLESPIE SENIOR CENTER LOCATED AT 2600 BUSH ROAD, P & Z CASE # 00-06. The vote was unanimously in favor. Motion carded. 4-0. 1.8 PUBLIC HE--G; CASF2 00-04: MAJOR SUBDIVISION. CHESTER J. YANIK ~ ASSOCIATES LENGTHY LEGAL. NOTE ATTACHED PRELIMINARy PLAT DATED FEBRUARY 2~ 2000~ IN ORDER TO CREATE A LAND MASS ADEQUATE FOR THE CONSTRUCTION OF THE WESTONKA SENIOR CITIZEN CENTER. City Planner noted the preliminary plat referred to is on page 2083 of the packet. City Planner stated the plat includes about 1.2 acres of this project, which includes the vacated right-of-way and the residential properties to the north and side of the plat. He stated the plat is asking for a consolidation of the properties into one parcel called the Oillespie Addition. City Planner stated with the plat there are variances included in this building, which include setbacks from the south line of a proposed 23 feet and the north setback of 13 feet. He further stated the side yard has a setback as MOUND CITY COUNCIL MINUTES - MAY 2:3. 2000 well. He stated the Planning Commission proposed sliding the building 8 feet more north to increase the south to 31 feet and the north would change to 5 feet. City Planner stated another variance would be 62 parking stalls at 9 x 18 in size. The last variance being considered is a hardcover variance of almost 22,000 square feet. City planner stated at the Planning Commission the topics discussed more thoroughly consisted of the setbacks, screening, ponding, and the parking stall sizes. City Planner stated staff had some further issues, that were raised at the ~ Planning Commission level and they were access to the storm water pond if the 5-foot setback would be granted between the property line and the building. First, it was discussed that there would not be enough room to get back there to clean the pond without an access easement from the VFW. Secondly, City Planner stated with this location there needs to be an access easement to the greenway trail. City Planner mentioned the grading plan needs to be approved by the City Engineer concerning the retaining wall. City Planner mentioned staff would prefer to have the building close to Commerce Boulevard and have some relationship with street frontage and some relationship with the Lost lake area. City Planner demonstrated a drawing the applicant submitted showing how the building could be positioned on Commerce. The City Engineer added Hennepin County needs to review the project and state if they are going to request additional right-of-way, so this may affect the parking layout and other specifics. Traditionally, Hennepin County has asked for an additional seven feet to give them 40 feet, but the City Engineer is not certain at this time. Councilmember Brown clarified the Planning Commission would have rather seen 10 x 20 parking stalls than the 9 x 18 as noted by City Planner earlier. He stated this was more favorable to allow more room getting in and out of vehicles, especially ~for those citizens who may have walkers of some sort. City Planner agreed and stated this could be corrected in the resolution to state the larger size stalls if that is approved by the City Council. Councflmember Brown further stated the larger size parking stalls would only cause a loss of about 6 spots for the center as a whole. Councilmember Hanus stated he understands the Planning Commissions concerns but is reluctant to pass this specific project, because of qualifying terms, with the 10 x '20 stall sizes. Councilmember Weycker stated because there is a concern regarding nmoff, she would not be opposed to the smaller size parking stalls. Councilmember Hanus stated the retainm' g wall language seemed a little ambiguous and he is confident the City cannot require something done on another owner's property. He mentioned it would.be great to have the wall come down.and regraded for the site and access concerns, but it can not be a recommendation from the City Council. MOUND CITY COUNCIL MINUTF~S - MAY 23, 2000 Councilmember Hanus mentioned the language in the resolution concerning the easement should go through the property to get access. City Planner agreed. He suggested the wording in the resolution t that the easement would go across the property to provide maintenance access of the storm water pond. Councilmember Weycker is concerned about the berm that is being suggested in the resolution. She stated the berm may cause runoff problems as well as root problems for the trees being planted on the berm so she suggested using another means of screening for the neighbors besides the suggested berm. Councilmember Brown stated the berm would be helpful for hardcover and runoff, rather than having the water go directly into Mrs. Beise's yard. City Planner demonstrated a swale that would drain the property now, although the berm could possibly redirect the runoff and have it go elsewhere. City Planner suggested spruce trees be used for screening rather than a berm. Mayor Meisel opened the public hearing at 8:25 p.m. Ben Withhart, Executive Director of Senior Citizens Services. He stated he would like to address questions by the public after everyone else has spoken. Frank Weiland, 6040 Aspen Road. Mr. Weiland stated it was defmitely stated the parking sizes recommended by the Planning Commission were 10 x 20, rather than the 9 x 18, and he would appreciate having the larger stalls for the center. John Beise, 1665 Eagle Lane. Mr. Beise stated his fu'st concern was the storm water management pond being built on city owned property. He stated this is a problem because of a dangerous precedent being set to allow the maintenance of the pond being undertaken by the City. He stated a solution maybe selling the land to the center and for them to maintain the pond themselves. Secondly, Mr. Beise stated a recent survey he received concerning Mrs. Beise's house shows problems with the elevation of the pond and the basement of her home. He is concerned there would be flooding issues. Thirdly, Mr. Beise suggested conforming to the 10 x 20 size parking stalls because there is more than enough planned for the building so why not make it more user friendly to the people of the center. Mr. Beise agreed the center is a wonderful project and is looking forward to progress. John Evans, 2025 Arbor Lane. Mr. Evans is in favor of this project as well as some of his other neighbors. He suggested resolving the ponding issue by using Lost Lake as a holding pond. Councilmember Brown stated it is required by the State to have a separate holding pond for this project. 370 MOUND CITY COUNCIL MINUT~ - MAY ~, 2000 ,~Ben,Withhart. Mr. Withhart explained Mr. Yanik coUld not be with him tonight because:of a recent back injury, He explained, the Westonka Senior ~ ~Cen~. was founded in 1978. He stated the Westonka Senior Center has allowed local seniors to be active and involved and with their community and it has been a very positive organization., He thanked the Gilles, pie family for roaklng this center possible in the City of Mound and is looking forward to the project moving forward. Mr. Wthhart mentioned the senior center currently serves about 1,000 seniors. He stated it provides rides, about 700 lunches daily, and over 230 active seniors reach out to help schools and other civic organizations every day. Mr. Withhart stated there are many wide-range activities to keep the seniors active and this would allow much fellowship for the seniors. Mr. Withhan introduced Michael Dean, the architect for the Gillespie Senior Center. Mr. Michael Dean reviewed the plat. Mr. Dean corrected Mr. Beise when he stated the survey in his possession demonstrated an elevation problem with drainage. Mr. Dean is confident the drainage would not be a problem and would like to discuss this with Mr. Beise. Mr. Dean pointed out the setbacks of 47 feet and 28 feet, with an average setback being closer to 37 feet because of the odd-shaped lot. Mr. Dean is confident the swale that already exists would cause proper drainage in the southerly end of the lot. Mr. Dean further agreed a berm might cause a problem with drainage and he would not recommend this for a screening remedy. Mr. Dean mentioned the topography of the site. He stated he would rather create a lower level with a walkout basement and does not want to change the retaining wall. He stated the 9 x 18 parking stalls are a metro-wide standard and does not recommend the 10 x 20 feet stalls. Further, he stated the problem with Walkers would be resolved by the double-wide drive-through at the front of the center, as well as the handicapped designated areas. Councilmember Hanus asked Mr. Dean if he would consider shifting the building 8 feet to the north as suggested? Mr. Dean understands the idea of lessening the setbacks, but stated the soil conditions get worse the further north the building is platted. Furthermore, he stated the service drive on the north would be compressed to a Smaller area. Mr. Dean also stated to have access to the pond from the north would,be changed with this building shifting further north. He is confident the screening could be maximized by an appropriate use of trees. Councilmember Hanus asked Mr. Dean if the reason for having the smaller size parking stalls is due to :the fact of allowing as much parking as possible in the location of the center7 Mr. Dean stated he does want to maximize the parking .within what. the code provides because on occasion, all the parking requested would be used. .371 MOUND CITY COUNCIL MINUTF~S - MAy 23, 2000 Councilmcmber Hanus asked if other senior citizens at other centers have concerns regarding the parking or issues being addressed tonight, Mr. Dean stated other senior citizens at other centers have expressed concerns about the ability of getting close enough to the door, but that is the only concern he recalls. He further stated the way the building is set up, to allow the basement to overlook the Lost Lake area, was appealing to seniors as well. Councilmember Brown stated if the building would be moved further north an easement would need to be obtained from the VFW. Councilmember Weycker stated she would like to rearrange the building to have it facing the south. City Planner demonstrated Councilmember Weycker's suggestion on the overhead. Councilmember Weycker stated this repositioning of the building would follow Mound's Vision planning more truly than what was presented by Mr. Dean. Mayor Meisel stated this repositioning of the building wouM cause problems with the turnaround. Councilmember I-Ianus agreed and would rather see the building as initially presented by Mr. Dean. Mr. Withhart restated the best use of the land would be to have the building facing the direction of the plat because of the plans presented in the basement for the dining area that would be overlooking Lost Lake. He stated if the plans would be changed to Councilmember Weycker's suggestion, the dining room in the basement would no longer be overlooking Lost Lake. Councilmember Brown asked Mr. Withhart if it would be feasible to move the building 8 feet north to accommodate the south setback to 31 feet? It was strongly disapproved of by Mr. Withhart and the seniors present at the meeting because they are very interested in hooking up with the trail around Lost Lake. Councilmember Weycker is confident her proposal with the building facing south would be beneficial to all concerned seniors because of access. She further stated the dining room would face the trailway with her proposal. The seniors present strongly disagreed with Councilmember Weycker. Mr. Withhart stated this center would be a great transition piece between the business sector and the residential for the downtown redevelopment process. Further, he stated it would appear to be a better scenario for the residential area to have the building facing the residential property versus the parking lot because of traffic and lighting issues. Mayor Meisel mentioned two concerns from previous discussions regarding Councilmember Weycker's building design were the drop-off and fewer parking stalls. 372 MOUND C][TY COUNCIL MINUTES - MAY 23.2.000 Councilmember Brown asked the public if the 10 x.20 foot parking stalls would be needed for the senior citizens. The seniors' present stated the bigger parking stalls are not needed at the center. 16hn Beise stated he has spoken to the three property owners located near the lite and they would definitely prefer the building to the back of them and that would be the best use of the site. Mayor Meisel closed the public heating closed at 9:02 p.m. MOTION by Brown, seconded by Hanus, to approve the resolution as recommended by staff with the following provisions: Item 6 to state: "Provide tree plantings on the south side of the building to be reviewed and approved by Staff." Friendly amendment by City Planner to Item 8: "Provide an access easement across the City property on the site for access to the storm water pond." Friendly amendment by City Planner to Item 9: "Provide an access easement for access to furore "Greenway Trail." e Friendly amendment by City Planner to Item 10: "The City Engineer review and approve the final drainage, grading and erosion control plan.~ e Friendly amendment by City Planner to Item 18: "provide an access easement for the residential garage on the south side of the site." e Friendly amendment by CoUncilmember Hanus to Item 5: "The south side yard setback be not less than 23 feet." Friendly amendment by Councilmember Hanus to Item 7: "Applicant is to work with the adjacent property owner and attempt to reach a resolution for the removal of the wall" or "attempt to come to a resolution of redesigning the wall to everyone's satisfaction." Friendly amendment by City Attorney adding in Paragraph 15: "The parties reach a mutually acceptable agreement which may include the following matters relating to the storm water ponding area: Design, capacity, maintenance, construction, cost sharing for the construction and maintenance of the pond, and other issues that need to be addressed in connection with the pond." Discussion. City Manager stated the City Attorney's friendly amendment could result in an agreement that would also serve other developments that could happen in the future. 373 MOUND CITY COUNC]~ MINUTES - MAY 23~ 2000 The City Engineer stated there is a portion of the front part of the parking lot that does drain out into Commerce Boulevard. He stated that the area and runoff rate is the same as the street presently caries so no more would be added. He stated Minnehaha Creek would look at this information. Mr. Withhart stated the plan there will be less storm water freely running into Lost Lake than what currently exists. He stated he would prefer catching the water in the pond and then treating it there. Mayor Meisel stated the Watershed District should be reviewing this as well. 1.9 CASE//0007: VARIANCE. CHF~TER J. YANIK & ASSOCIATES. LENGTHY LEGAL, NOTE ATTACHED PRELIMINARY PLAT DATED FEBRUARY 2. 2000. HARDCOVER AND PARKING SIZE. See above information in Section 1.8, Case//00-04. 1.10 CASE//00-19: VARIANCE. CHESTER J. YANIK & ASSOCIATES. LOT & BLOCK SEE ATTACHED EXHIBIT C, PROPOSED WESTONKA SENIOR CITIZEN CF_aNTER TO ALLOW NON-CONFORMING SIDE AND REAR YARD SETBACKS. See above information in Section 1.8, Caseff 00-04. Brown moved and Hanus seconded the following resolution: RF~OLUTION #00--51 RESOLUTION APPROVING THE GILLESPIE ADDmON PREIJMINARY PLAT AND VARIANCES FOR THE GILLESPIE SENIOR CENTER LOCATED AT 2600 BUSH ROAD. The vote was unanimously in favor. Motion carried. 4-0. Mayor Meisel recessed at 9:15 p.m. Mayor Meisel resumed at 9:25 p.m. 1.11 PUBLIC HEARING: CASE# 00-24: MAJOR SUBDIVISION. RAY MAR PRQPERTIF_~ (MQUND FAMILY HARDWARE), 2250 COMMERCE BOULEVARD, MQUND VISIQNS 1sr ADDITION, PID# PENDING. The Mounds Vision Coordinator presented the case. He presented photographs of what the characteristics of the Ray Mar Properties project and how it would fit into the redevelopment process. He stated the placing of the building would be at the front of the street and there would be on-street parking available, with rear parking as well. 374 The Mounds Vision Coordinator presented an overlay of what the plat would look like before and after the subdivision.~ He stated parking would be constructed in Block 1, Outlot A and some constngtion, of County Road 110 in Outlot C., He stated Outlot B was going to be reserved for the furore building and a concern was raised by Mueller/Lancing Properties is that Outlot B did not add enough depth to allow a construction project, The Mounds Vision Coordinator .stated before the meeting a compromise was worked out with DoddS and Mueller/Lancing to extend the Outlot B 30 feet further to allow a better building depth. The proposed depth of Outlot B would now consist of 110 feet. The Mounds Visions Coordinator stated with the project there would be a land transfer between the two property owners, the City and Ray Mar Properties. The City Attorney mentioned the 'hatched~ area would be changed to 30 feet further to the east. The City Planner mentioned this subdivision would involve both the preliminary and final plats. He stated this project would be referred to in the future as ~Mound Visions First Addition.~ He showed on the overlay the current property owners and how the swapping would be projected by both parties in the final plat. He continued to state the development plat has addressed the variances. The front of the street would be future parking and a future area for a garden center. The City Planner showed the location for loading merchandise and how this would temporarily go through the city parcel and then become the access drive in the future. He stated the hardcover variance being considered is 91 percent but the trade-off would be with the pond. Councilmember Brown asked if there would be a breezeway or walkway between the buildings at this point. The City Planner stated there would be some connection between the buildings. The Mound Visions Coordinator stated there are a few components that need to be approved tonight by the City Council for the project to keep progressing positively. First, he stated that Outlot B would need to include an easement guaranteeing pedestrian access from Commerce Boulevard to the east side of the retail buildings. Secondly, the extension of Ouflot B would extend 30 feet from what was shown initially before tonight's discussions. Third, the change will prompt a parking cooperative agreement between True Value and Mueller/Lancing prior to the closing of Ray Mar Properties. Fourth, the City and developer agree that the developer is not responsible for or would be compensated for additional building costs with an extension of Outlot B. Mayor Meisel opened the public hearing at 9:45 p.m. Bruce Dodds, 3021 Dickens Lane. Mr. Dodds stated this project has been worked on for two years and the compromise that was agreed to tonight is a compromise he is agreeable with, and he is very excited about moving the visions project along. He is also very excited about the amount of positive community support coming to him and his wife about their building being built in the downtown redevelopment area. MOUND CITY COUNCIL MINUTES - MAY 23, 200o Dave Deters, owner of thc building across thc street from thc Ray Mar Properties. He would appreciate being compensated for parking that he wi]] be losing at his business with thc land swap having occurred between Dodds and thc City of Mound. Mayor Meisel stated there would be available parking across the street but it may not be exactly where Mr. Deters would favor. She also suggested possibly buying the property behind his business that could then be used for parking. Mr. Deters stated this would be possible, although with his business in retail and having the parking out back is not as appealing as having it located out front for the shoppers. Mr. Deters was asked if he was aware when he bought the building three years ago of the no parking arrangements with the building. Mr. Deters was aware of this situation, but he knew there was parking across the street at that time that would accommodate his business and he was not aware of the Visions plan for Mound. Councilmcmber Brown asked Mr. Prosser if thc area to the north of Uncharted Grounds could become parking for the retail business owners across the street, including Mr. Deters. Further, with the new development on the south side of the railroad tracks, could there be some parking as well. Mayor Meisel stated Uncharted Grounds might be something Mr. Deters would need to look into buying the parking from them to accommodate the loss. Councilmember Brown gave direction to staff to look into the possibility of acquiring having some of Uncharted Grounds property for the Visions program to help other retail businesses in the redevelopment area of downtown. Mike Mueller, 5910 Ridgewood Road. He stated a compromise has been worked out · between Dodds and Mueller/Lancing and it is a good compromise. Mueller questioned the parking access easement granted to the Dodds. The City Attorney stated this would be shared parking and under the agreement, Dodds would have a right to approximately 20 parking stalls, but it would be nonexelusive. Peter Meyer, 5748 Sunset Road. Mr. Meyer questioned the need for such a wide roadway on Commerce Boulevard for the new redevelopment. He asked if the median between the road is really necessary. He further stated if the City does not appreciate this width, then they could go through a variance process with the county to possibly change it and make it more pedestrian friendly. Mayor Meisel closed thc public hearing at 10:00 p.m. The City Planner circulated a revised resolution concerning this matter. 376 MOUND CITY COUNCIL MII~rI'ES - MAY 23. 2000 'The City Attorney stated the newest resolution would be approving the preliminary and final plat under the same. resolution. He sated the final plat still would need approVal by the county regarding how many feet they want along Commerce Boui~ard, with the possibility of this including approximately one more foot than what was presented. Secondly, 'the resolution would need to reflect the minor revision of Outlot B and Dodd's parcel discussed previously at tonight's meeting. BroWn mov&l and Hanus seconded the following revised resolution with the following amendments: Compromises agreed upon with the Outlot B (Mueller/Lansing) property and Dodds property; and 2. The Mounds Vision Coordinator's four components mentioned above. RESOLUTION ~)0-$2: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUND GRANTING PRELIMINARY AND FINAL PLAT APPROVAL FOR MOUND VISIONS Ist ADDmON MAJOR SUBDIVISION, P & Z CASE g00-24. The vote was unanimously, in favor. Motion carried. 4-0. 1.12 (~ASEg 0025: VARIANCE RAY MAR PROPERTIES. BRUCE DODDS. MOUND FAMH, Y HARDWARE. MOUND VISIONS 1= ADDmON. PII~ See discussions above, 1.11 Case #00-24. Brown moved and Weycker seconded the following resolution as presented: RESOLUTION ~}0-53: RESOLUTION TO APPROVE A HARDCOVER VARIANCE FOR THE PROPERTY LOCATED AT 2250 COMMERCE BOU!.EVARD, LOT 1, BLOCK 1, MOUND VISIONS 1~r ADDmON, P & Z CASE #00-25. The vote was unanimously in favor. Motion carried. 4-0. 1.13 PUBLIC HEARING; TO CON$1DEg ADOPTING BUSINESS SUBSIDY CRITERIA. The Mayor opened the public hearing. There were no comments. The Mayor closed the public hearing. 377 MOUND CITY COUNCIL MINUTES - MAY 23, 2000 Hanus moved and Weycker seconded the following resolution: RFJ0LUTION NO. 00-54 RESOL~ON ADOPTING BUSINESS SUBSIDY CRITERIA. The vote was 4 in favor. Motion carried. 1.14 PUBLIC HEARING: TO CONSIDER A PROPOSED BUSINESS SUBSIDY TO BE GRANTED BY THE CITY TO RAY MAR PROPERTIES. INC.. A/K/A MOUND FAMn.Y HARDWARE STORE CTHE "RECIPmNT"~. UNDER MINN. STAT. SEC. 116].993-116J.994. THE PROPOSED SUBSIDE INVOLVES TAX INCREMENT FINANCING ASSISTANCE TO FACILITATE DEVELOPMENT BY THE RECIPIENT QF A RETAIL CENTER INCLI.~DING A HARDWARE STORE IN THE CITY, The City Attorney stated this was approved earlier tonight by the HRA and it is required by law to have a separate hearing by the City Council to approve the Business Subsidy. The Business Subsidy Agreement entered into by the Dodds provides assistance by the HRA. The amount would be $250,000 to be advanced to Dodds in terms of the note in the development contract and the first payments would occur at the closing. He stated Dodds do have the obligation to pay the subsidy stated at the rate of interest. The Subsidy Agreement contains a wage and job provision that is honored because of law and it has been set at .5, which is a conservative number and doable for redevelopment. The City Attorney stated the legislature just changed the law to eliminate this section of a Subsidy Agreement and it will no longer be to be included in other agreements after August 1, 2000, He stated there are penalties if these goals are not met. Councilmember Weycker asked if the .5 job goal has to be even in the agreement because it is such a low amount. The City Attorney stated it is required currently by law, but the law will be changing August 1, 2000, and this portion of a Subsidy Agreement will not have to be considered in the future. Mayor Meisel opened the public hearing at 10:10 p.m. Mike Mueller, 5910 Ridgewood Road. He asked where the minimum market value was obtained. Mr. James Prosser stated the county assessor determined the value and it would be estimated at that amount in the agreement. Mr. Prosser stated the value was determined by a cost approach. Mayor Meisel closed the public hearing at 10:11 p.m. MOTION by Hanus, seconded by Weycker, to approve the resolution as submitted. RESOLUTION g00-54A RESOLIYYION APPROVING BUSINESS SUBSIDY TO BE GRANTED BY THE CITY 378 MOUND CITY COUNCIL MINUTES - MAY 23. 2000 The vote was unanimously in favor. TO RAY MAR PROPERTIF_~, INC., A/K/A MOUND FAMILY HARDWARE STORE (Ti~ "RECIPW~NT"). UNDER MINN. STAT. SEC. l16J.993-116J.994. THE PROPOSED SUBSIDE INVOLVES TAX INCREM~NT FINANCING ASSISTANCE TO FACILITATE DEVELOPMF~NT BY THE RECIPW~NT OF A RETAIL CENTER INCLUDING A HARDWARE STORE IN THE CITY. Motion carried. 4-0. 1AS PUBLI(~ HEARING; ~ASF2 00-13: STREET VA(~ATIQN/EASF3iENT. MARy STEEN, 5104 DRUMMOND ROAD, LOT $, BLOCK 1. TEAL POINTE. IN ORDER TO CONSTRUCT A SINGLE FAMILY DWELLING. PID# 25-.117- 24 12 0232. City Planner presented the case. He mentioned this was a street vacation/easement being considered at the Teal Pointe subdivision, which currently has six lots that are all built upon. The City Planner stated the request is for vacation of 10 feet of the conservation easement, a variance of a front yard setback to maintain a setback on the private outlot, and a variance for a setback to construct a deck on the north side. City Planner reviewed the elevations of the proposed home to be built on the property. He noted the extensive decking system that would be attached to the garage. City Planner stated the Planning Commission approved the lO-foot conservation easement vacation and the front yard setback, but they did not allow the deck on the north side. Staff recommended to deny all three requests because they do not see any hardship concerning the conservation easement request and believe the house could be shifted and built in another location on the lot. Councilmember Brown stated the Planning Commission looked at the project proposal very extensively. He stated the Planning Commission thought the use of the property was cleverly done and it could not be placed more strategically due to the slope of the property. Councilmember Brown further stated this house would be a good fit for the neighborhood and it is not a heavily traveled road. Councilmember Weycker stated in the Park Commission Minutes handed out they agreed with the staff recommendation to deny the variances. She stated there is a lot of history with this development and the reason to deny the variances would be because the house could be built elsewhere on the lot without requesting any variances from the City, which was the intent when the land was first platted. Councilmember Hanus noted the only reason this development was platted is because the developer stated he could build on these lots without requesting any variances from the City. Councilmember Hanus is reluctant to approve the plans for the proposed house because of this exact reason. 379 MOUND CITY COUNCIL MINUT~ - MAY 23, 2000 Councilmember Brown stated with the topography of the lot, this proposed house is an absolute perfect fit for the lot. He stated the variances being requested do not take away from the development and there was a lot of discussion with the Planning Commission members regarding how the house could fit on this lot, with the removal of the north deck. Coun¢ilmember Brown stated with the garage variance should not be an issue because of the dead-end street and a less traveled road. Councilmember Hanus asked if it was discussed at the Planning Commission meeting to consider an exact mirror flip of the location of the house and the garage. City Planner stated it was suggested by staff. Councilmember Brown stated the conservation easement was narrowed by 10 feet in all of the other six lots that are now built. Councilmember Weycker suggested allowing a construction easement on the lot and after the house is built, removal of the conservation easement, what was suppose to happen on the other six lots. Mayor Meisel asked what kind of easement would be needed to go just around the comer. City Planner stated this would be a construction easement and it would be lifted after final inspection of the property. Councilmember Hanus asked why there is a 10 foot conservation easement being requested, but rather a smaller sized one according to the pht. City Planner suggested the realty is that there would be about 10 feet impacted in construction of the house. He further stated staff would consider a construction easement, but it would be lifted after the project was completed. The Mayor opened the public Hearing. Mary Steen, 4036 37a Avenue North, Robbinsdale. She stated she is the owner of the property. Ms. Steen stated the conservation easement is to protect the natural look of the area by protecting the water edge and not to infringe upon that. She stated the sole intention of the design of the house was not to take away the natural look. Mike Empson, 4036 37~ Avenue North, Robbinsdale. Mr. Empson handed out a packet to the Councilmembers with a view of the back of the house. Mr. Empson stated he is the architect of the house being presented in the case. He stated the topography is about 35 percent over the grade. He stated the foundation at the back of the house has been designed by an engineer and has had as much care as if it was a commercial building. Mr. Empson kept with the design because he felt it was in keeping a look appropriate for Mound. He stated the house has been positioned as much on the hill as possible which would allow appropriate surface water runoff. He stated a landscaping architect has also been involved in the plan of the house. With the consultants involved, he can guarantee a successful project. Mr. Empson mentioned the most recent survey in the packet does show the deck plan and also how the house touches the grade. Mr. Empson stated the decks are designed as balconies because of the look of the house and to allow more living space because it is a smaller house. Councilmember Hanus asked the applicant if the lot to the north has been developed yet. The applicant stated it has not been developed. 88O MOUND CITY COUNCIL MINUTES - MAY 23. 2000 Councilmember Hanus explained regarding variances as the resolution reads, the City coUncil is considering making the north side conforming and allow a front yard road variance. CoUncilmember Hanus stated if the vacation is approved, he would recommend it only with a construction permit and allow the minimum amoUnt. He stated the variance for the road would ~_be .workable, but he would recommend having the side deck made conforming per the Planning Commission's recommendation. Councilmember I-Ianus stated again it has been shown this lot is buildable without variances, but does Understand the need for the deck because of the small size of the house. CoUncilmember Weycker asked the applicant is she would be willing to give up the deck in exchange for the vacation and road variance being approved. Ms. Steen stated she would like to keep the deck on the north side, but she is willing to compromise because she does want to build this specific house on the lot. Ms. Steen also stated the neighbors in the Teal Pointe area are very much in agreement with the design of the proposed house. CoUncilmember Brown suggested making the front deck a full deck. Mr. Empson stated he would rather see the grade and not allow a complete front deck to be created. CoUncilmember I-Ianus stated he is confident this house could be flip-flopped. Mr. Empson noted there are spot elevations done and with the results of these tests, he is certain the house could not be flip-flopped. Mr. Empson further stated there would be more tree removal and more lighting problems if that would occur, as well as water runoff problems with the repositioning of the house. John Beise, 1665 Eagle Lane. Mr. Beise congratulated the applicant for coming up with an outstanding site plan for a difficult site. He noted also the applicant is quite a way under for hardcover. He stated to disallow this deck over the easement would be a hardship in itself because of the small footprint. CoUncilmember Hanus addressed the City Engineer and his recommendation regarding this site concerning the conservation easement and the other easements involved, such as utility and drainage. The City Engineer stated there would be a minimum of a 5-foot drainage easement on all plats according to City code. He stated the drainage needs to follow the lot line and the utility easement is used for city utilities if they are needed and for private utilities as well. He explained the utility easement would never be used for utilities andthe drainage is on the surface so anything above it, such as the deck, would not affect the drainage. The City Engineer did agree that in the past the City has not allowed any structure either on the ground or over these utility easements, but this.may be a unique situation. Councilmember Hanus asked the City Engineer if putting in a storm drain down by the water is in the future. The City Engineer stated if anything would be done it would be at the end of Drummond Road because it is a private road. MOUND CITY COUNCIL MINUTES - MAY 23, 2000 Peter Meyer, 5748 Sunset Road. Mr. Meyer asked how the sewage lift system works with a house of this nature. The City Engineer stated each home has to have a small lift station within the home that his connected with the house main and then pumped up to the city main. The City ~glneer stated he does not agree with putting in a temporary construction easement because the conservation easement is really restricted and the deck foundation is so close to the easement. He would be curious to know who is going to enforce the easement after it is put back on. The City Engineer suggested vacating a portion of the easement by allowing 10 feet across the back of the house and not the whole easement. He stated this would be his recommendation rather than having a temporary easement and then putting the easement back into force again. Councilmember Hanus asked the applicant if the structure to the north side would have to be kept at the 10-foot setback what he would do with the remairting area. The applicant stated he would leave the whole thing off. Mr. Empson did suggest having a railing put in the front. The applicant is concerned about the wrapping of the comer. Mayor Meisel closed public hearing at 11:10 p.m. Councilmember Hanus suggested to have the north deck removed, but allow the 10 foot portion of the conservation easement. He further stated the house could be flip-flopped to make this house buildable without allowing variances to the side lot. Councilmember Brown stated the Planning Commission would like to see the side variance denied. MOTION by Brown, seconded by Hanus, to accept the resolution with the front yard variance as submitted. RESOLUTION//00-55: RESOLUTION TO APPROVE FRONT YARD VARIANCE TO CONSTRUCT A RESIDENCE AT 5104 DRUMMOND ROAD, LOT 2, BLOCK 1, TEAL POINTE, P & Z CASE #00- 12. The vote was unanimously in favor. Motion carried. 4-0. MOTION by Brown, seconded by Hanus, to approve the vacation up to a 10 feet parallel portion to the back of the house and allowing everything westerly to be vacated. RESOLUTION g00-56: RESOLUTION APPROVING A 10 FEET CONSERVATION EASEMENT VACATION AT 5104 DRUMMOND ROAD, LOT 2, 382 MOUND CITY COUNCIL MINUTEs - MAY 23. 2000 BLOCK 1, TEAL POINTE, P &Z CASE #00- The vote was unanimously in favor. Motion carried. 4-0. ~ Councilmember WeYcker stated she voted against the Park Commissionis recommendation because she believes vacating a portion of the easement seems a better fit with keeping sensitive to the lot. 1.16 PUBLIC HEARING: CASEg ~-1~; ZONING AMENDMENT. STI~VE CODDEN. 1800 COMMERCE BOULEVARD. LOT AND BLOCK AS PER SURVEY. REZONE IN ORDER TO CREATE h CONFORMING R=2 STRUCTURE WHICH WILL FLOW WITH EXISTING LAND USE PATTERNS OF THE AREA. PID# 13-117-~,4 2~ 0004, The City Planner stated the property is located south of Commerce Boulevard. The applicant is requesting to rezone this area from business to residential. The applicant is planning a two-family dwelling of some sort. The City Planner stated this land use is agreeable with the Comprehensive Plan and the medium density. Staff recommended approval of the zoning amendment. Mayor Meisel opened the public hearing at 11:20 p.m. Mayor Meisel closed the public hearing at 11:21 p.m. MOTION by Weycker, seconded by Hanus, to approve the resolution as submitted. ORDINANCE 107-2000 . AN ORDINANCE APPROVING ~ REZONING OF A PARCEL IN THE B-2 GENERAL BUSINESS DISTRICT TO R-2 ONE AND TWO FAMILY RESIDENTIAL DISTRICT LOCAT~r~ AT 1800 COMMF~CE BOULEVARD, P & Z CASE #00-18. The vote was unanimously in favor. Motion carried. 4-0. 1.17 CASEg 00-21: VARIANCE. TOM TURNER. 5537 BARTLETT BOULEVARD. ][~OT 10 AND THE EAST 20' OF LOT 9, BARTLETT PLACE. TO SCREEN IN EXISTING PORCH WITH A NON-CONFORMING LAKF_~IDE SETBACK. pID# 24-117-24 23 0015. The City Planner presented the case. He explained the applicant is proposing to convert an open deck to a 16 x 20 screened in porch. The applicant also requested a hardcover variance. He stated if the case would be approved, the resolution would need to be changed. The City Planner stated the Planning Commission recommended denial because of hardcover. 383 MOUND CITY COUNCIL M~T~..S- MAY 23, 2000 Councilmcmber Hanus asked if thc hardcovcr is ovcr as it exists today. The City Planner stated it is over and the area under the deck has plastic under it and it is considered part of the hardcovcr calculations. Councilmember Hanus suggested removing the plastic under the deck, although, the applicant is not willing to support this change because of water seepage that would occur. Councilmember Brown presented a scenario of allowing a deck, and then a 3-season porch, and then another deck, which would keep encroaching on the 50 foot setback. Councilmember Brown is aware of Mr. Turner's neighbor, Mr. Hubler, being granted a variance for his three-season porch, although Mr. Hubler did not have a hardcover problem like this case does. Mayor Meisel mentioned the site line being considered. Tom Turner, 5537 Bartlett Road. Mr. Turner stated the removal of the plastic around the house could be done but it would probably cause a water problem in the basement. He stated he already has minor seepage existing now. Mr. Turner has shared his plans with the neighbors and they do not have a negative opinion about this project. There was discussion amongst staff and Councilmember Hanus on what the hardcover currently totals. The City Planner presumes about 1,900 square feet. Councilmember Hanus suggested possibly having the hardcover fixed tonight and making it conforming. Mayor Meisel asked if the retaining wall is an earth blanket or does it have plastic below it. Mr. Turner stated he is not 100 percent certain, but he believes there is plastic below the wall. Councilmember Brown asked if the applicant would remove the plastic around the deck or elsewhere. The applicant stated he would remove the hardcover around the garage and the area around the lake. The applicant further stated the area down by the lake was probably put in for a weed barrier. Mr. Turner stated he is not expanding anything, but rather putting a porch where the deck is now located. Councilmember Brown restated the applicant might not intend to build a new deck onto the proposed 3-season porch, but if a new owner comes along, he may be insistent to have a deck added to the home. Councilmember Hanus suggested cutting back the porch three or four feet to allow for a wrap at the front of the porch which would connect to the current deck. Mr. Turner does not want to cut back on the porch because this space would not be useable. Mr. Turner would rather keep the deck as it currently exists and have a larger deck than a smaller screened in porch. MOTION by Hanus, seconded by Brown, to approve the resolution to deny the lakeside setback and hardcover variance. MOUND CITY COUNCIL MINUTES - MAY 23. 2000 RESOLUTION #00-57: RESOLUTION TO DENY A LAKESIDE SETBACK AND HARDCOVER VARIANCE TO BUH,D AN ENCLOSED PORCH ON ~ PROPERTY LOCATED AT 5537 BARTLETT BOULEVARD, LOT 10 AND THE EAST 20 FEET OF LOT 9, BLOCK 9, BART_LIZ. TT PLACE, PID~ 24-117-2~l 23 0015, P & Z CASE g00-21. The vote was unanimously in favor. Motion carried. 4-0. 1.18 CONSIDERATION OF STAFF RECOMMENDATION OF STORM WATER MANAGEMENT PLAN. Mayor Meisel stated this item has been pulled from the agenda because Mr. Dan Parks was not available to give a presentation. 1.19 RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE ('INTENT TO BQND' RESOLIYYIQN), City Manager explained when thc City would be anticipating in projects that would require bonding there would be the need to have this resolution in place which would authorize staff to earmark these projects and compile costs and use the monies from the bonds to reimburse the City with City Council approval. MOTION by Brown, seconded by Hanus, to accept the resolution as submitted. RESOLUTION g00-58: Discussion. RESOLUTION ESTABL~.ql:IlNG PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMI?.~ BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. The City Attorney suggested filling in number 2 to state "City Manager" rather than leaving this blank. He informed the Councilmembers this is a staff directed form and the City Council would still make the decision when the bonds should be sold. The Finance Director stated the HRA would not allow,the proceeds to be processed without this boilerplate form in place by staff. The vote was unanimously in favor. Motion carried. 4-0. 1.20 RESOLUTION AUTHORIZING THE TRANSFER OF REAL PROPERTY TO HOU~;ING AND REDEVELOPlVlI~NT AUTHORITY. MOUND CITY COUNCIL MINUTES - MAY 23. 2000 City Attorney stated this is thc final arrangement concerning Dodds agreement. This resolution will allow the transfer of the parcel from the City to the HRA and then the HRA would be disposing of it in accor~ with the contract. MOTION by Hanus, seconded by Brown, authorizing the transfer with the changes necessary to comply with tonight's actions. RESOL~ON/00-59: RESOLUTION AUTItORIZING ~ TRANSFER OF REAL PROPERTY TO HOUSING AND REDEVELOPMENT AUTHORITY. The vote was unanimously in favor. Motion carried. 4-0. 1.21 ACTION ON RECOMMENDATION TO DEDICATE ALL PROC~,F,D$ AND_ INTERF~T FROM THE RENTAL OF MOUND DEPOT TO A PARK AND RECREATION FUND. Councilmember Hanus asked what funds are now being used to maintain this area. The Finance Director stated the funds are coming now from the park fund. The Finance Director stated this could be kept track of in this fashion if the City Council decides to do this. Currently, it is being managed by a notation in the bookkeeping area with a line item notation because it is such a small amount including approximately $3,000. He noted a change could be made to add an expenditure notation. John Boise, 5628 Bartlett Boulevard. Mr. Beise stated the reason for the separate account is to keep the funds separate in order to draw from the fund and not lose the monies after every year. Councilmember Hanus stated the monies should go into the park budget. Mr. Beise would agree with this bookkeeping process as long as the monies in the budget would continue from year to year and not be removed and use elsewhere. The Finance Director suggested talking about this through the budget process. Mayor Meisel stated the main objective is to keep the money in an account so the park does not lose it in the general fund. Councilmember Brown suggested tabling this matter to have staff discuss the options further. The City Manager stated the City could create reports as often as a department would like them created. She did make a point that the revenues and expenses are almost a wash after the end of the budget year concerning the Depot. MOTION by Brown, seconded by Weycker, to table this matter and direct staff to give direction to City Council at an upcoming meeting. The vote was unanimously in favor. Motion carried. 4-0. MOUND CITY COUNCIL MINUTES - MAY 23. 2000 PRESENTATION OF ANNUAL FINANCIAL REPORT BY INDEPENDENT AUDITORS: STEVEN MCDONALD. The Finance ~tor stated by law the financial report had to be presented officially to the City Council. The Finance Director introduced Steven McDonald who would be accomplishing this formal process tonight. Mr. Steven McDonald gave a summary of the financial report and the management letter and then presented the financial report to the City Council. The City Council acknowledged receipt of the financial report and thanked Mr. McDonald for his ha~d work in completing the report. Hanus moved and Weycker seconded the following resolution: ~LUTION ~ RESOLUTION ACCEFI~G AND APPROVING THE AUDIT AND FINANCIAL REPORT FOR 1999 The vote was unanimously in favor. Motion carried. 4-0. INFORMATION/MISCELLANEOUS. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Financial Reports, through April, 2000, and May 1, 2000. Mound Police Department monthly report: April, 2000. Correspondence from Geoff Michael. EDC Meeting minutes: April 20, 2000. Lake Minnetonka Conservation District Meeting Minutes, April 12, 2000. AMM Fax news. LMC Friday faxes. LMC Legislative updates. Correspondence regarding Woodland Point. Retirement Notice: Police Sergeant Steven Grand. Resignation Notice: Community Service Officer Matt Cams. Article: Mayor Blasts OSHA at Ergomics Hearing. Metropolitan Parks & Open Space Commission AP. Westonka Health Community Collaborative Minutes, April 21, 2000. Letter from Mark Saliterman on Liquor Store Lease. Handout regarding Sargent Grand's retirement. Councilmember Brown stated he would be greatly missed. MOTION by Brown, seconded by Weycker, to adjourn the meeting at 12:34 a.m. The vote was Ilnsnlmously in favor. Motion carried. 4-0. Attest: City Clerk Kandis Hanson, City Manager PAYMENT BILLS DATE: I~Y 23, 2000 BILLS ACCOUNTS PAYABLE BATCH # #0051 AMOUNT $235,222.77 TOTAL BILLS $235,222.77