2007-04-17 SpecialPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
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CITY (~F MOUNll;lYliS51QN STATEMENT: The City of Mound, tlvougb teamwork and cooperation, provides at a reasona e'
.cost uali sexvices tYtat res and to the needs' of all citizens ,fosteru~ a safe; attractive and flotu•ishng community.
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• AGENDA ~~,~~~
MOIiND CITY COti'NCIL Tt~ESDAY, APRIL 17, 2l?~07 - 6:30 PM
SPECIAL MEETING MOUND CITY COUNCIL MBERS
*Consent Agenda: Items listed under the Consent Agenda are considered routine in nature and will be enacted by a single roll call
vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. In that event the item will
be removed from the Consent Agenda and considered in normal sequence.
Page
Call meeting to order
2. Public Works Maintenance Facility Project Workshop, with Ken Sheehan 1-3
of Architectural Alliance
Adjourn
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AflCH11ECTUHAL RELIANCE
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MEETING AGENDA 400 CLIFTON AVENUE SOOTH
MINNEAPOLIS, MINNESOTA 55403-3298
Date: April 17, 2007
TO: PartlciparitS TELEPHONE 1812) 871-5703
From: Ken Sheehan, AIA
Comm No: 2007092 Fax I s 121 a l t • 7 z i 2
Re: CITY COUNCIL AND MAYOR WORK SESSION
CITY OF MOUND, PUBLIC WORKS MAINTENANCE FACILITY
City of Mound, Minnesota
Purpose of meeting: Provide update to City Council and Mayor of process to date, review of existing facilities, and
receive input for future development
Agenda:
I . Introductions
• 2. Reporting of Process to Date
a. Brief overview of Council's history with issue
3. Mission of Public Works: Provide responsive public service in a cost effective manner
4. Goals for project
a. Improved efficiency in use of time, materials and equipment
b. More cost effective delivery of service and improved safety for employees
c. Increased longevity of equipment and greater re-sale value
d. Improved public image/perception of City and the Department
5. Review of Existing Facilities
a. Safety Concerns
b. Operating cost issues
c. Existing facilities impact on the surrounding community
6. Architectural Alliance's analysis of Space Needs Study
a. Suggested revisions
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City Council Work Session Agenda
City of Mound, Public Works Maintenance Facility
April 17, 2007 •
Page 2 of 2
7. Next Steps:
a. Discussion of Council's goals for Concept Plan Development and Public Process.
b. Specific Issues to be addressed for next Work Session?
i. Exploration of 3 options
1. New Building
2. Remodel and expand existing sites
3. Adaptive Re-use of the Balboa Building
ii. Proposed Evaluation Criteria
1. Construction Cost
2. How well does the required space fit on the site/s
3. Impact on surrounding areas -noise, appearance, adjacent uses, site access,
screening opportunities, etc.
4. Availability of additional land
5. Future Expansion
6. Facility Layout i
7. Staging or Phasing
8. Operating Cost -energy consumption -short and long term •
9. Security
8. Proposed Schedule
a. Next City Council Work Session to review May 15`h
the 3 Options and Public Process Plan
b. Public Process May 15 -June 11`h (4 week duration)
c. City Council approval to proceed into June 12`h, 2007
Design and Construction Documents
d. Project Design completed December 2007 (6 month duration)
e. Construction completed December 2008 (10 to 12 month duration)
£ Occupancy January 2009
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PUBLIC WORKS/PARKS FACILITY STUDY TIMELINE
• August 16, 2001 Facility Study by SEH -Concepts include Parks & Public Works,
City Hall and Public Safety building projects
November 26, 2001 Space Needs Report by SEH includes Public Works and Parks
Departments
June 10, 2003 Council tour of Mound. Public Works Facility
May 10, 2004 Council tour of Mound Parks Facility
May 10, 2004 Jim Prosser of Ehlers & Associates reviews financing. scenarios
and options of proposed Public Works & Parks Maintenance
Facility
January 24, 2005 Jim Prosser of Ehlers & Associates presents Financial
Management Plan with projected costs of Public Works & Parks
Maintenance Facility
June 21, 2005 Goal Setting Session includes setting priorities for needs with
number two being Public Works & Parks Maintenance Facility
June 27, 2005 Ehlers & Associates goal setting session report
December 13, 2005 Council approves Kodet Architectural Group to prepare Space
Needs Study and for Public Works & Parks Maintenance Facility
March 14, 2006 Ed Kodet presents update on the space needs study to Council
Apri14, 2006 Tour of Rogers and Wayzata Public Works Maintenance facilities
Apri18, 2006 Tour of Bloomington Public Works Maintenance facilities
June 13, 2006 Ed Kodet presents update on space needs study to Council
- Council approves contract with Evergreen Land Service to look
for potential facility sites
December 12, 2006 Ed Kodet presented Final Space Needs Study to Council
__ January 23,.._2007 _ Evergreen.Land_Services_presents_to_counci_l_ther rep-ort on--
existing building and land values and the report on potential new
building sites
- Council authorizes contacting property owner of preferred site
to determine if they are a willing seller
• February 13, 2007 Council update on contact with preferred site property owners
interest in selling. Owner is not interested and staff requests
authorization to contact owners of second site
March 26, 2007 Tour of Rogers and Carver County Public Works facilities
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