2008-10-281
PLEASE T[JRN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
~1 (~
O ~~
AGENDA
MOUND HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, OCTOBER 28, 2008 7:25 P.M.
MOUND CITY COUNCIL CHAMBERS
P~
1. Open meeting
2. Action approving agenda, with any amendments
3. Action approving minutes: September 30, 2008 -Regular Meeting 1-2
4. Indian Knoll Manor Manager's Monthly Report
3-13
5 . Adjourn
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
SEPTEMBER 30, 2008
The Housing and Redevelopment Authority in and for the City of Mound, Minnesota met
in regular session on Tuesday, September 30, 2008, at 7:15 p.m. in the council
chambers of city hall.
Members present: Chair Mark Hanus; Commissioners David Osmek, Mike Specht, and
John Beise.
Members absent: Commissioner Greg Skinner
Others present: City Attorney John Dean, City Clerk Bonnie Ritter, Community
Development Director Sarah Smith, Rita Trapp, Cindy Reiter, Vince Forystek, Cheryl
Martin, Ken Perbix.
1. Open meeting
Chair Hanus called the meeting to order at 7:15 p.m.
2. Approve agenda
MOTION by Osmek, seconded by Beise to approve the agenda. All voted in favor.
Motion carried.
3. Approve minutes
~~" MOTION by Osmek, seconded by Beise to approve the minutes of the August 26, 2008
regular meeting. All voted in favor. Motion carried.
4. Indian Knoll Manor Monthly Manager's Report
Cindy Reiter presented the monthly report as follows:
A. August bank statement
B. August income statement
C. Review of bills paid: MOTION by Osmek, seconded by Beise to approve
payment of the bills for August, 2008. All voted in favor. Motion carried.
D. MOTION by Beise, seconded by Osmek to adopt the following resolution. All
voted in favor. Motion carried.
RESOLUTION NO. 08-13H; RESOLUTION ADOPTING 2008 PHA CAPITAL
FUND PLAN
MOTION by Beise, seconded by Osmek to adopt the following resolution. All
voted in favor. Motion carried.
RESOLUTION NO. 08-14H: RESOLUTION ADOPTING 2009 PHA CAPITAL
FUND PLAN
D. Manager's report: Reiter reported that there are now two vacancies and
everything is going very well at Indian Knoll.
5. Action to approve Management Agreement between Mound HRA and Westport
Properties, Inc.
MOTION by Osmek, seconded by Beise to approve the Management Agreement
between the Mound HRA and Westport Properties for the period of October 1, 2008
through December 31, 2008. All voted in favor. Motion carried.
-1-
Mound HRA Meeting -September 30, 2008
Commissioner Specht arrived at this point in the meeting.
6. Approve changing date of November 11, 2008 regular meeting due to Veterans
MOTION by Specht, seconded by Osmek to change the date of the November 11, 2008
regular meeting to November 10, 2008 due to Veterans Day. All voted in favor. Motion
carried.
7. Adjourn
MOTION by Osmek, seconded by Specht to adjourn at 7:19 p.m. All voted in favor.
Motion carried.
Chair Mark Hanus
Attest: Bonnie Ritter, City Clerk
-2-
MOUND HRA
INDIAN KNOLL APARTMENTS
PROPERTY MANAGERS MONTHLY REPORT
October 28, 2008
Manager's Agenda
• September Bank Statement
• September Income Statement
• Review of bills paid
• Managers Report
-3-
Page 1 of 3
WELLS FARGO BANK, N.A.
RIDGEDALE OFFICE Account Number:
POST OFFICE BOX B 514 Statement Period:
MINNEAPOLIS, MN 55479
Image Count:
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HOUSING & REDEVELOPMENT AUTHORITY
CITYIOF MOUNDNT ~,~
FINANCE DIRECTOR
5341 MAYWOOD RD ~~'~~~~' (',.
~. +n r y
MOUND MN 55364-1627
1092 (C0300)
000-0033530
Sep 1, 2008-
Sep 30, 2008
27
!f you have any questions about this statement or your accounts, call: 800-225-5935 (1-800-CALL-WE'LLS).
Your Accounts at a Glance
Account
Type
Basic Business Checking with Interest
000-0033530
Beginning
Balance Deposits/
Credits Withdrawals/
Debits Ending
Balance
35,244.19 10, 749.06 - 17, 644.51 28,348.74
News from Wells Fargo
Somedac~, Make an imPa~~'.
~~~ Toolac~, vote for your favorite story and help Wells Farga
O~ support 3 worthy causes.
STORIES
Visit www.welisfargo.com/somedaystories to vote and for the Official Rules.
NO PURCHASE OR PAYMENT NECESSARY to enter/win Contest. Purchase doesn't Improve chance to win. Contest open to legal residents of US. and
District of Columbia, at least 18 years of age on 3/1 /08. Limit one entry per person/email address. Void where prohibited or restricted bylaw.
Basic Business Checking with Interest 000-0033530
Housing & Redevelopment Authority
Specia! Account
Aug 31 Beginning Balance 35,244.19
Sep 30 Ending Balance 28,348.74
Deposits and Credits ----------------------------------------------------------------------------------------------------
Posted
Date Transaction Detail Amount
Sep 03 Deposit
O
it Ti
k
t 4,209.00
268
00
e
n Depos
c
Sep 03 Proof-Adj Addition Err .
4
109
00/
Sep 08 Deposit ,
.
Sep 10 Deposit
Sep 12 Bank By Mail Deposit
k B
Mail
it F
B
S
12 D 743.00
664.00`
261
00
y
epos
rom
an
ep .
'
Sep 15 Deposit 493.75
Sep 30 Interest Payment 1.31
Continued on next page
-4-
Housing & Redevelopment Authority
Special Account
Checks Paid ----------------------------•
Check # Date
Page 2 of 3 '~~
1093
Account Number: 000-0033530
Statement End Date: 09!30/08
Amount
3068 Sep 04
3070 "+ Sep 02
3073 "+ Sep 05
75 7
+
30 Sep
6
~
3077 6
Sep
3078 Sep 17
3079 + Sep 24
S
~
308 ep 1
S
3083 ep 17
3084 + Sep 18
"Gap in Check Sequence
+ Item converted to substitute check
Daily Balance Summary -----------------------
Date
26.37
22.99
850.00
128.47
61.21
1,410.28 ~~
59.91
103.00
167.87`
2,576.00 `
76.30
703.00
150.00 -
155.00 -'
Check # Dafe Arnounf
3085 Sep 19 190.26-
3086 Sep 18 138.97-
. 3087 Sep 17 209.81 "
3088 + Sep 19 113.91
3089 Sep 18 27.50
3090 Sep 19 1,405.34''
3091 + Sep 24 506.28 r
3092 + Sep 23 94.78-
3093 + Sep 18 433.60
3094 + Sep 15 65.47""
3095 Sep 18 2,507.13 `
3096 i- Sep ?7 4,034.88'-
3097 Sep 29 1,426.18'
Date Balance
Balance
Aug 31 35,244.19 Sep 15 43,488.36
Sep 02 35,221.20 Sep i6 43,367.24
Sep 03 39,fi98.20 Sep 17 38,090.25
Sep 04 38,261.55 Sep 18 32,252.05
Sep OS 37,411.55 Sep 19 30,542.54
Sep 08 41,520.55 Sep 23 30,447.76
Sep 10
Sep 11 42,263.55
42, (35.08 Sep 24
Sep 29 29,773.61
28,347.43
Sep 12 43,060.08 Sep 30 28,348.74
Average Collected Balance $ 35,491.54
Interest Summary -------------------------------------------------------~
Annual Percentage Yield Earned This Period 0.04%
Interest Earned During This Period x•37
Year to Date Interest and Bonuses Paid 17.37
For Your Interest
Thank you for banking with Wells Fargo.
-5-
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Mound MN Housinsi Authority
2020 Commerce Blvd
Mound. MN 553fi4-1577
. As OF
September 30. 2008
BALANCE SHEET
ASSETS
111101 -Cash General Fund 22,932.78
111700 - Petty Cash 100.00
112200 - Tenants Accounts Receivable 4,371.73
112900 - City of Mound 910.11
116200 - General Fund Investments 1,867.81
129000 - Deferred Charges (42.15)
140002 - Development Cost 1,505,904.64
140003 - Development Cost Contra (2,335,815.55)
140005 - Accumlated Depreciation (2,031,043.28)
140007 - Buildings 1,642,970.53
140008 - Furniture,Equipment,Machines-Dwelling 40,252.51
140009 - Furniture,Equipment,Machines-Admin 17,493.01
140016 - Land Improvements 30,440.04
140017 - Building Improvements 725,994.46
140055 - Mod Cost Complete 829,910.91
140095 -Mod Cost Uncomplete 42,567.67
150600 -Mod Cost Uncomplete Contra (10,846.81)
TOTAL ASSETS 487.968.41
SURPLUS AND LIABILITIES
211400 - Tenants Security Deposits (9,627.00)
211410 -Tenants Pet Deposits (3,900.00)
211499 - Security Deposit Interest (625.08)
212900 - Notes Pay Levy Fund (40,000.00}
213700 - Payment in Lieu of Taxes (411.39)
213701 -PILOT Current Year (3,378.71)
280200 -Investments in Fixed Assets -Net (420,606.87)
280600 -Unrestricted Net Assets 38,457.96
Current Year Net Activity (47.877.32)
TOTAL SURPLUS AND LIABILITIES f487.9ti8.411
1
-$-
Mound MN Hbusinsi Authority
2020 Commerce Blvd
Mound, MN 55364-1577
As Of
September 30.2008
Statement of Operating Receipts 8~ Expenditures
311000 - Dwelling Rental
312000 - Excess Utilities
Total Rental income
361000 - Investment Interest/General Funds
369000 - Other Income
802000 - Operating Subsidy
Total Other Operating Receipts
Total Receipts
Expenses
411000 -Westport Payroll & Benefits
411045 -Employee Benefits Administrative
411200 -Manager Payroll
413000 - Legal Expense
414000 - Staff Training
415000 - Travel
417000 -Accounting Fees
417100 - Auditing Fees
419000 - Sundry-Administrative
419500 - Outside Management
Total Administrative Expense
422000 - Tenant Services
Total Tenant Services Expense
431000 - Water
432000 - Electricity
433000 - Gas
439000 - Other Utility Expense
439100 - Garbage Removal
Total Utilities Expense
441000 - Maintenance Labor
441045 -Employee Benefits Maintenance
442000 - Materials
443000 - Contract Costs
Tota! Maintenance Expense
YTD Over
Current YTD Prorated {Under)
Activi Balance Budget ~ Budget
(9,576.73) (129,096.67) (99,330.03) 29,766.64
(210.00) (911.55) (569.97) 341.58
(9,786.73) (130,008.22) (99,900.00) (30,108.22)
(1.31) (30.64) (37.53) (6.89)
(397.75) (7,09D.11) (2,999.97) 4,090.14
0.00 (83,231.86) (67,985.28) 15,246.58
(399.06) (90,352.61) (71,022.78) (19,329.83}
(10,185.79) (220,360.83) (170,922.78) (49,438.05)
0.00 2,278.55 0.00 2,278.55
0.00 347.88 5,767.47 (5,419.59}
2,490.00 20,836.00 24,374.97 {3,538.97)
0.00 0.00 749.97 (749.97)
0.00 202.00 375.03 (173.03)
0.00 47.59 299.97 (252.38)
164.21 2,724.31 1,874.97 849.34
0.00 5,000.00 5,625.00 (625.00)
714.90 8,203.88 20,062.53 (11,858.65)
850.00 11,050.00 7,650.00 3,400.00
4,219.11 50,690.21 66,779.91 (16,089.70)
0.00 0.00 150.03 (150.03}
0.00 0.00 150.03 (150.03)
578.30 2,936.39 2,400.03 536.36
2,507.13 18,749.40 14,662.53 4,086.87
2,576.00 23,921.93 21,165.03 2,756.90
2,258.16 13,223.81 10,432.53 2,791.28
433.60 3,602.57 4,050.00 (447.43)
8,353.19 62,434.10 52,710.12 9,723.98
3,165.23 24,900.93 25,499.97 {599.04)
1,071.94 7,584.58 6,030.00 1,554.58
783.86 6,221.06 5,850.00 371.06
2,133.45 24,207.41 12,157.47 12,049.94
7,154.48 62,913.98 49,537.44 13,376.54
-9-
Mound MN Housing Authority
2020 Commerce Blvd
Mound, MN 55364-1577
As Of
September 30, 2008
Statement of Operating Receipts & Expenditures
Current YTD
Activi Balance
451000 - Insurance
452000 - Pmts In Lieu Of Taxes
j 457000 - Collection Loss
~ Total General Expense
Tota! Routine Expense
Total Nonroutine Expense
Total Expense
YTD Over
Prorated (Under)
Budget Budget
824.90 10,413.92 9,150.03 1,263.89
71.68 3,378.71 2,359.53 1,019.18
300.00 876.03 0.00 876.03
1,196.58 14,668.66 11,509.56 3,159.10
20,923.36 190,706.95 180,687.06 10, 019.89
0.00 0.00 0.00 0.00
20,923.36 190,706.95 180,687.06 10, 019.89
3
-IU-
INDIAN J(NOLL MANOR
2020 COMMERCE BLVD
~ 40UND, MN 55364
PAID INVOICES SORTED HY VENDOR
FROM September 1, 2008 THROUGH September 30, 2008
October 23, 2008
PAGE: 1
VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMBER
-------- NAME
------------------------------ DATE
------------ DATE
------------ NUMBER
----------- 6
------- NUMBER
---------------------- AMOUNT
------------ TOTAL
---------------
2 CINDY RESTER 09-10-2008 8EP2008 3079 S July vonage 62.61
2 CINDY REITER 09-10-2008 SEP2008 3079 S June vonage 42.65
2 CINDY REITER 09-10-2008 SEP2008 3079 S august vonage 62.61
TOTAL PAID 167.87 167.87
----------
--------
3 --------------------------- - --
PROGRAMMED MANAGEMENT CORP ------------
09-02-2008 ------------
SEP2008 -----------
3075 -------
S ----------------------
7031847 ------------
61.21 -----
3 PROGRAMMED MANAGEMENT CORP 09-30-2008 OCT2008 3105 S 7031935 61.21
TOTAL PAID 122.42 290.29
6 WESTPORT PROPERTIES INC 09-01-2008 AUG2008 3073 S 08/08 mgmt fee 850.00
6 WESTPORT PROPERTIES INC 09-30-2008 SEP2008 3104 S 09/08 mgmt fee 850.00
6 WESTPORT PROPERTIES INC 09-10-2008 SEP2008 3094 S august reoccur 65.47
TOTAL PAID 1765.47
---------- 2055.76
---------------
--------
7 -------------------------------
WESTPORT PROPERTIES PAYROLL ------------
09-11-2008 ------------
SEP2008 -----------
3096 -------
S ----------------------
9/15 payroll --
4034.88
7 WESTPORT PROPERTIES PAYROLL 09-24-2008 SEP2008 3103 S 9/30 payroll 3767.53
TOTAL PAID 7802.41 9858.17
20 RCEL ENERGY 09-10-2008 SEP2008 3095 S 092208 2567.13
TOTAL PAID 2507.13 12365.30
39 HOME DEPOT CREDIT SERV-MOUND 09-10-2008 SEP2008 3085 S 3023017 94.80
34 HOME DEPOT CREDIT SERV-MOUND 09-10-2008 SEP2008 3085 S 4568077 14.52
34 HOME DEPOT CREDIT SERV-MOUND 09-10-2008 SEP2008 3085 S 6075891 8.71
34 HOME DEPOT CREDIT SERV-MOUND 09-10-2008 SEP2008 3085 S 7019984 52.10
34 HOME DEPOT CRHDIT SERV-MOUND 09-10-2008 SEP2008 3085 S 9111120 70.13
TOTAL PAID 190.26 12555.56
36 STS FLOORING INC' 09-10-2008 SEP2008 3090 S 55822 1405.34
TOTAL PAID 1405.34
--- 13960.90
---------------
--------
40 ---------------- --------------
HOME DEPOT SUPPLY ------------
09-24-2008 ------------
SEP2008 -----------
3102 ------
S ----------------------
45621651A ----------
44.89
40 HOME DEPOT SUPPLY 09-24-2008 SEP2006 3102 S 45621651H 211.83
TOTAL PAID 256.72 14217.62
54 RENTAL RESEARCH SERVICES, INC.09-10-2008 SEP2008 3089 S august 27.50
~^-~ TOTAL PAID 27.50 14245.12
_11_
INDIAN KNOLL MANOR
2020 COMMERCE BLVD
MOUND, MN 55364
PAID INVOICES SORTED BY VENDOR
FROM September 1, 2008 THROUGH 6eptember 30, 2008
October 23, 2008
PAGE: 2
VENDOR VENDOR CHEC[C ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL
----------------------------------------------------------------------------------------------------------------------------------
56 CenterPOint Energy 09-10-2008 SEP2008 3080 S 091808 2576.00
TOTAL PAID 2576.00 16821.12
62 Minnesota Multi Housing Aseoc 09-24-2008 SEP2008 3100 S boiler exam 99.00
TOTAL PAID 99.00 16920.12
99 MINNESOTA ELEVATOR INC 09-10-2008 SEP2008 3087 S 145588 209.61
TOTAL PAID 209.81 17129.93
100 FRONTIER 09-24-2008 SEP2008 3101 S 100708 139.79
TOTAL PAID 139.79 17269.72
-----------------------------------------------------------------------------------------------------------------------------------
101 C NABER and ASSOCIATES 09-10-2008 SEP2008 3078 S 43776 103.00
TOTAL PAID 103.00 17372.72
----------------------------------------------------------------------------------------------------------------------------------
102 MOUND TRUE VALUE HARDWARE 09-10-2008 SEP2008 3088 6 050440 2.99
102 MOUND TRUE VALUE HARDWARE 09-10-2008. SEP2008 3088 S 050445 21.97
102 MOUND TRUE VALUE HARDWARE 09-10-2008 SEP2008 3086 S 050770 28.99
102 MOUND TRUE VALUE HARDWARE 09-10-2008 SEP2008 3088 S 051037 3.58
102 MOUND TRUE VALUE HARDWARE 09-10-2008 SEP200B 3088 S 051238 4.48
102 MOUND TRUE VALUE HARDWARE 09-10-2008 SEP2008 3088 S 051257 44.12
102 MOUND TRUE VALUE HARDWARE 09-10-2008 SEP2008 3088 S 051261 7.78
• TOTAL PAID 113.91 17486.63
103 ADAMS PEST CONTROL INC 09-10-2008 SEP200B 3077 S 461681 59.91
TOTAL PAID 59.91 17546.54
-------------------------------------------------------------------------------------- - ------------------------------------------
104 CITY OF MOUND 09-03-2008 SEP2008 3076 S 091508 1410.28
104 CITY OF MOUND 09-24-2008 SEP2008 3097 S 101508 1426.18
TOTAL PAID 2836.46 20383.00
----------------------------- - -------------------------------------------------------------------'---- - -------------------------
125 IKON FINANCIAL SERVICE - LEASE09-10-2008 SEP2008 3086 S 77276422 138.97
TOTAL PAID 138.97 20521.97
----------------------------------------------------------------------------------------------------------------------------------
-~2-
INDIAN KNOLL MANOR
2020 COMMERCE BLVD
.~~'MOUND, MN 55364
PAID INVOICES SORTED HY VENDOR
FROM September 1, 2008 THROUGH September 30, 2008
October 23, 2006
PAGE: 3
VENDOR VENDOR CHECK ACCTO CHECK M INVOICE INVOICE CUMULATIVE
NUMBER
-------- NAME
------------------------------ DATE
------------- DATE
---------'-- NUMBER
----------- S
--------' NUMBER
-----'----------- " - AMOUNT
'----------- TOTAL
---------------
129 Electro Watchman, Inc 09-10-2008 SEP2008 3083 S 92262 150.00
TOTAL PAID
- 150.00
------------ 2D671.97
---------------
--------
139 ------------------------------
Sta-Safe locksmiths Co -------------
09-10-2008 ------------
SEP2008 -----------
3092 ---------
S -------------------
0015844 94.78
TOTAL PAID 94.78 20766.75
----------
--------
250 ------------------------------
Home Depot Westport Account -------------
09-24-2008 ------------
SEP2008 -----------
3098 ---------
S --------------------
5564285 ------------
222.97 -----
TOTAL PAID 222.97
--
-----
-- 20989.72
---------------
--------
351 ------------------------------
Mediacom LLC -------------
09-24-2008 ------------
SEP20D8 -----------
3099 ---------
S --------------------
100408 -
-
-
79.95
TOTAL PAID 79.95 21069.67
675 Elliote Painting 09-SO-2008 SEP2008 3084 9 808220 155.00
TOTAL PAID 155.00 21224.67
9D010 WASTE TECHNOLOGY INC 09-10-2008 SEP2008 3093 S 11097 433.60
TOTAL PAID 433.60 21655.27
90045 Scotts Lawn Care Inc 09-10-2008 SEP2008 3091 5 1780829 506.28
- TOTAL PAID 506.28 22164.55
90051 Dalco Roofing 09-10-2008 SEP2008 3082 S 033466 703.00
TOTAL PAID 703.00
-- 22867.55
---------------
--------
90057 ------------------------------
Customer Contact Services -------------
09-10-2D08 ------------
SEP2008 -----------
3081 --------
S --------------------
7657081208 -----------
76.30
TOTAL PAID 76.30 22943.85
-13-