2008-09-301
PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
\-e,
Cd ~`" I
AGENDA
MOUND HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, SEPTEMBER 30, 2008 7:15 P.M.
MOUND CITY COUNCIL CHAMBERS
P~
1. Open meeting
2. Action approving agenda, with any amendments
3. Action approving minutes: August 26, 2008 regular meeting
.,--
4. Management report on Indian Knoll Manor
5. Action to approve Management Agreement between Mound HRA
and Westport Properties, Inc. (October 1, 2008 to December 31, 2008)
6. Approve changing date of November 11, 2008 regular meeting
to November 10, 2008, due to Veterans Day
1-2
3-56
57-67
7. Adjourn
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
AUGUST 26, 2008
The Housing and Redevelopment Authority in and for the City of Mound, Minnesota met
in regular session on Tuesday, August 26, 2005, at 6;30 p.m, in the council chambers of
city hall.
Members present: Chair Mark Hanus; Commissioners David Osmek, Mike Specht, John
Beise, and Greg Skinner
Others Present: City Attorney John Dean, Executive Director Kandis Hanson, City Clerk
Bonnie Ritter, Community Development Director Sarah Smith, Chuck Alcon, Dave
Newman, Bruce Chamberlain, Jessica Shepherd, Amanda Schwarze, Ken Perbix, Paula
Larson, John Larson, David Larson, Peter Pflaum, Jerry Paquin, Frank Janes, Patrick
Sarver, Tom Wasmoen
1. Open meeting
Chair Hanus called the meeting to order at 6:30 p.m.
2. Approve agenda
MOTION by Beise, seconded by Specht to approve the agenda. All voted in favor.
Motion carried.
3. Approve minutes
~~ MOTION by Osmek, seconded by Beise to approve the minutes of the July 22, 2008
meeting. The following voted in favor: Osmek, Specht, Hanus, and Beise. The following
voted against: None. Skinner abstained from voting because he was absent from that
meeting.
4. Monthly Manager's Report for Indian Knoll Manor
Jessica Shepherd presented the monthly report as follows:
A. July bank statement
B. July income statement
C. Review of bills paid: MOTION by Osmek, seconded by Specht to approve
payment of the bills from July, 2008. All voted in favor. Motion carried.
D. Manager's report
5. Action on resolution authorizing the levy of a special benefit levy pursuant to
Minnesota Statutes 469.033, subd. 6
MOTION by Osmek, seconded by Specht to adopt the following resolution. All voted in
favor. Motion carried.
RESOLUTION NO. 08-12H: AUTHORIZING THE LEVY OF A SPECIAL BENEFIT
LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6
AND APPROVAL OF A BUDGET FOR FISCAL YEAR 2009
-1-
HRA Minutes -August 26, 2008
6. Introduction of Hartford Group by Mound Harbor Renaissance with
presentation of concept plan for Auditors Road District
Dave Newman of Mound Harbor Renaissance provided a downtown redevelopment
update and introduced members of the Hartford Group who followed with a presentation
of a concept plan for the Auditors Road District. This plan consists of a combination of
retain, quasi-retail and senior community housing.
After discussion, it was the consensus of the Board that they have no problem with the
senior housing concept but would prefer more retail along Auditors Road. Bruce
Chamberlain gave his opinion of how the presented plan complies and differs from the
original Mound Visions plan.
There was no action taken on this item and the Hartford Group will take the Board's
suggestions into consideration when revising this concept plan.
7. Adjourn
MOTION by Specht, seconded by Skinner to adjourn at 7:38 p.m. All voted in favor.
Motion carried.
Chair Mark Hanus
Attest: Bonnie Ritter, City Clerk
-2-
MOUND HRA
INDIAN KNOLL APARTMENTS
PROPERTY MANAGERS MONTHLY REPORT
September 30, 2008
Manager's Agenda
• August Bank Statement
• August Income Statement
• Review of bills paid
• Resolution to adopt the following:
2008 PHA -Capital Fund Plan -interim plan to adjust for change in fiscal year
2009 PHA -Capital Fund Plan
• Managers Report
-3-
1 . ,
WELLS FARGO BANK, N.A.
RIDGEDALE OFFICE
POST OFFICE BOX B 514
MINNEAPOLIS, MN 55479
~~~~u~~~~n~~u~~n~~n~n~~~~~~nn~~~~u~~~~u~ni~~~~~u
HOUSING & REDEVELOPMENT AUTHORITY
SPECIAL ACCOUNT
CITY OF MOUND
FINANCE DIRECTOR
5341 MAYWOOD RD
MOUND MN 55364-1627
(CO300)
000-0033530
Jui 9, 2008-
Jul 31, 2008
27
Page 1 of 3
/-3 978
Account Number:
Stafement Period:
linage Count:
!f you have any questions about this statement or your accounts, call: 800-225-5935 (1-800-CALL-WELLS)
Your Accounts at a Glance
Account Beginning De osits/ Withdrawals/ Ending
Type Balance Credits Debits Balance
Basic Business Checking with Interest 37,094.95 10,474.69 - 13,545.50 34,024.14
000-0033530
News from Wells fargo
;eamline your payments. Pay bills, employees, business taxes and more online with the Wells Fargo Online
yment Suite. Learn more at www.wellsfargo.com/bizlpayments.
Basic Business Checking with Interest 000-0033530
Housing & Redevelopment Authority
Special Account
Jun 30 Beginning Balance
Jul 31 .Ending Balance
Deposits and Credits --------------------------------------
Posted
Dafe Transaction Detail
Ju107 Deposit
Jui 07 Deposit
Ju110 Deposit
Jul 14 Bank By Mail Deposit
Jul 15 Bank By Mail Deposit
Ju128 Deposif
Ju! 31 Deposif
Jul 31
J
l 31 Bank By Mai! De osit
I
t
u n
erest Payment
Checks Pafd -------- -----------------------------------------------
Check # Date Amount
3013 Ju101 380.00
3015 'i- Ju109 45.00
3016 Ju102 639.52
Gap in Check Sequence
+ Item converted to substifute check
Continued on next page
37,094.95
34,024.14
Amount
3,789.00 ~
472.00/
987.42 /,
3,419.00
736.00`~j
452.00
457.00
160.88
1.39
Check # Date Amount.
3019 `+ Ju109 850.00
3020 + Jul 15 62.87
3021 Jul 11 1,407.00
-4-
- ~
~~. Page 2 of 3 ~
979
Housing & Redevelopment Authority Account Number: 000-0033530
Special Accounf Statement End Date: 07/31108
Checks Paid -------------------------------------------------------------------------------------------------------------------------------------
Check # Date Amount Check # Date Amount
3022 JuI11
3023 Ju114
3025 Ju! 10.
3026 Ju114
3027 + Jul 15
-
3028 + Jut 14
3029 Ju114
3030 Ju116
3031 Jul 17
3032 Ju116
3033 Ju121
`Gap in Check Sequence
•
+ Item converfed fo substrtute check
Daily Balance Summary -----------------------•
Date
214.77
535.34
456.46
79.95
60.53
100.00
133.80
103.00
f 30.01
580.05
36.65
Balance
3034 Ju! 17 138.98
3035 + - Jul 17 301,15
3036 + Jul 17 450.71
3037 + Jul 17. 293.20
3038 + Ju125. 98.77
3039 Jul 18 1,581.92
3040 Ju121 275.00
3041 + Ju115 3,058.51
3042 Ju131 119.38
3043 Ju128 1,412.93
Date Balance
Jun 30 37,094.95 Jul 15 38,474.62
Jut 01 36, 714.95 Jul 16 37, 791.57
Ju102 36,075.43 Ju117 36,477.52
Ju107 40,336.43 JuI18 34,895.60
Jut 09 39,441.43 Jul 21 34,583.95
JuI10 39,972.39 Ju125 34,485.18
Ju111 38,350.62 Ju128 33,524.25
Jul 14 40,920.53 Jul 31 34,024.14
r'"-" Average Collected Balance $ 36,518.08
Interest Summary ----------------------------------------------------------~
Annual Percentage Yield Earned This Period 0.04%
Interest Earned During This Period 1.39
Year to Date Interest and Bonuses Paid 14.53
For Your Interest
Thank you for banking with Wells Fargo.
-5-
Mound MN Housinst Authority
2020 Commerce Bivd
Mound, MN 55364-1577
As OF
Au~tust 31, 2008
BALANCE SHEET
ASSETS
111101 -Cash General Fund 34,216.36
111700 - Petty Cash 100.00
112200 - Tenants Accounts Receivable 5,235.00
112900 - City of Mound 910.11
116200 - General Fund Investments 1,867.81
121100 - Prepaid Insurance 627.38
129000 - Deferred Charges (42.15)
140002 - Development Cost 1,505,904.64
140003 - Development Cost Contra (2,335,815.55)
140005 - Accumlated Depreciation (2,031,043.28)
140007 - Buildings 1,642,970.53
140008 - Furniture,Equipment,Machines-Dwelling 40,252.51
140009 - Furniture,Equipment,Machines-Admin 17,493.01
140016 - Land Improvements 30,440.04
140017 - Building Improvements 723,886.12
140055 - Mod Cost Complete 829,910.91
140095 -Mod Cost Uncomplete 42,567.67
150600 -Mod Cost Uncomplete Contra !10,846.81)
TOTAL ASSETS 498.634.30
SURPLUS AND LIABILITIES
211400 - Tenants Security Deposits (9,627.00)
211410 -Tenants Pet Deposits (3,900.00)
211499 - Security Deposit Interest (625.08)
212900 - Notes Pay Levy Fund (40,000.00)
213700 - Payment in Lieu of Taxes (411.39}
213701 -PILOT Current Year (3,307.03)
280200 -Investments in Fixed Assets -Net (420,606.87)
280600 -Unrestricted Net Assets 38,457.96
Current Year Net Activity !58,614.89)
TOTAL SURPLUS AND LIABILITIES !498.634.301
_6-
Mound MN Housing Authority
2020 Commerce Blvd
Mound, MN 55364-1577
As Of
August 31, 2aos
Statement of Operating Receipts Sz Expenditures
311000 - Dwelling Rental
312000 - Excess Utilities
Total Rental Income
361000 - Investment Interest/General Funds
369000 - Other Income
802000 - Operating Subsidy
Total Other Operating Receipts
Total Receipts
Expenses
411000 -Westport Payroll & Benefits
411045 -Employee Benefits Administrative
411200 -Manager Payroll
413000 - Legal Expense
414000 - Staff Training
415000 - Travel
417000 -Accounting Fees
417100 - Auditing Fees
419000 - Sundry-Administrative
419500 - Outside Management
Total Administrative Expense
422000 - Tenant Services
Total Tenant Services Expense
431000 - Water
432000 - Electricity
433000 - Gas
439000 - Other Utility Expense
439100 - Garbage Removal
Total Utilities Expense
441000 - Maintenance Labor
441045 -Employee Benefits Maintenance
442000 - Materials
443000 - Contract Costs
Total Maintenance Expense
YTb Over
Current YTD Prorated (Under)
Activit Balance Budget Budget.
(10,397.39) (119,519.94) (88,293.36) 31,226.58
(320.00) (701.55) (506.64) 194.91
(10,717.39) (120,221.49) (88,800.00) (31,421.49)
(1.53) (29.33) (33.36) (4.03)
(3,278.69) (6,692.36) (2,666.64) 4,025.72
(13,742.00) (83,231.86) (60,431.36) 22,800.50
(17,D22.22) (89,953.55} (63,131.36) (26,822.19}
(27,739.61) (210,175.04) (151,931.36) (58,243.68}
0.00 2,278.55 0.00 2,278.55
0.00 347.88 5,126.64 (4,778.76)
1,965.00 18,346.00 21,666.64 (3,320.64)
0.00 0.00 666.64 (666.64)
0.00 202.00 333.36 (131.36)
0.00 47.59 266.64 (219.05)
164.21 2,560.10 1,666.64 893.46
0.00 5,000.00 5,000.00 0.00
450.13 7,488.98 17,833.36 (10,344.38)
850.00 10,200.00 6,800.00 3,400.00
3,429.34 46,471.10 59,359.92 (12,888.82)
0.00 0.00 133.36 (133.36)
0.00 0.00 133.36 (133.36)
0.00 _2,358.09 2,133.36 224.73
2,331.55 16,242.27 13,033.36 3,208.91
2,814.00 21,345.93 18,813.36 2,532.57
134.69 10,965.65 9,273.36 1,692.29
343.70 3,168.97 3,600.00 (431.03
5,623.94 54,080.91 46,853.44 7,227.47
3,037.90 21,735.70 22,666.64 (930.94)
921.31 6,512.64 5,360.00 1,152.64
601.79 5,437.20 5,200.00 237.20
1,074.99 22,073.96 10,806.64 11,267.32
5,635.99 55,759.50 44,033.28 11,726.22
Mound MN Housin~t Authority
2020 Commerce Blvd
Mound, MN 55364-1577
As Of
August 31, 2008
Statement of Operating Receipts & Expenditures
451000 - Insurance
452000 - Pmts In Lieu Of Taxes
457000 - Collection Loss
Total General Expense
Total Routine Expense
Total Nonroutine Expense
Total Expense
YTD Over
Current YTD Prorated (Under)
Activit Balance Budget Budget
971.44 9,589.02 8,133.36 1,455.66
254.67 3,307.03 2,097.36 1,209.67
611.32 576.03 0.00 576.03
1,837.43 13,472.08 10,230.72 3,241.36
16,526.70 169,783.59 160,610.72 9,172.87
0.00 0.00 0.00 0.00
16,526.70 169,783.59 160,610.72 9,172.87
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INDIAN KNOLL MANOR
2020 COMMERCE BLVD
i^"'`ODUND, MN 55364
1
PAID INVOICES SORTED BY VENDOR
FRDM August 1, 2008 THROUGH August 31, 2008
September 22, 2008
PAGE: 1
VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMHER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL
3 PROGRAMMED MANAGEMENT CORP 08-01-2008 AUG2008 3053 S 7031758 61.21
TOTAL PAID 61.21 61.21
6 WESTPORT PROPERTIES INC OB-19-2008 AUG2008 3071 S july reoccur 52.37
TOTAL PAID 52.37 113.58
7 WESTPORT PROPERTIES PAYROLL OB-11-2008 AUG2008 3064 S 8/15 payroll 3300.52
7 WESTPORT PROPERTIES PAYROLL OB-26-2006 AUG2008 3072 S 6/31 payroll 3272.44
TOTAL PAID 6572.96 6686.54
20 XCEL ENERGY 08-07-2009 AUG2008 3063 S 082108 2331.55
TOTAL PAID 2331.55 9018.09
34 HOME DEPOT CREDIT 3ERV-MOUND OB-07-2008 AUG2008 3057 S 18725 72.56
34 HOME DEPOT CREDIT SERV-MOUND 08-07-2008 AUG2008 3057 S 3017260 63.67
34 HOME DEPOT CREDIT SERV-MOUND 08-07-2008 AUG2008 3057 S 8023706 38.96
,~'^.
TOTAL PAID 175.19 9193.28
----------------------------------------------------------------------------------------------------------------------------------
56 CenterPOint Energy 08-07-2008 AUG2008 3055 S 082008 2814.00
TOTAL PAID 2814.00 12007.28
---------------------------- - ----------------------------------------------------------------------------------------------------
92 CULLIGAN 08-19-2008 AUG2006 3065 S 101X19754608 134.69
TOTAL PAID 134.69 12141.97
----------------------------------------------------------------------------------------------------------------------------------
99 MINNESOTA ELEVATOR INC OB-07-2008 RUG2008 3060 S 143016 457.51
99 MINNESOTA ELEVATOR INC OB-07-2008 AUG2008 3060 S 143721 209.81
TOTAL PAID 667.32 12809.29
----------------------------------------------------------------------------------------------------------------------------------
L00 FRONTIER OB-07-2008 AUG2008 3056 S 080908 96.94
100 FRONTIER 08-29-2008 AUG2008 3074 S 090608 128.47
- TOTAL PAID 225.91 13034.70
101 C NABER and ASSOCIATES 08-07-2006 AUG2008 3059 S 43507 103.00
TOTAL PAID 103.00 13137.70
----------------------------------------------------------------------------------------------------------------------------------
i
-~~-
INDIAN KNOLL MANOR
2020 COMMERCE BLVD
MOUND, MN 55369
PAID INVOICES SORTED BY VENDOR
FROM August 1, 2008 THROUGH August, 31, 2008
September 22, 2008
PAGE: 2
VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL
102 MOUND TRUE VALUE HARDWARE OS-07-2008 AUG2D08 3061 S 049171 18.99
102 MOUND TRUE VALUE HARDWARE OB-07-2008 AUG2008 3061 S 049210 22.32
102 MOUND TRUE VALUE HARDWARE 08-07-2008 AUG2008 3061 S 049327 3.18
102 MOUND TRUE VALUE HARDWARE OB-07-2008 AUG2008 3061 S 049462 30.34
102 MOUND TRUE VALUE HARDWARE 08-07-2008 AUG2008 3061 S 049636 23.98
102 MOUND TRUE VALUE HARDWARE 08-07-2008 AUG2008 3061 S 049864 25.47
102 MOUND TRUE VALUE HARDWARE 08-07-2008 AUG2008 ~ 3061 B 099877 23.78
102 MOUND TRUE VALUE HARDWARE 08-07-2008 AUG2008 3061 S 049978 5.99
102 MOUND TRUE VALUE HARDWARE OB-07-2008 AUG2008 3061 S 050219 47.98
TOTAL PAID 202.03 13339.73
118 MINNEAPOLIS PUBLIC HOUSING 08-19-2008 AUG2008 3068 S bond 9/07-2/08 26.37
TOTAL PAID 26.37 13366.10
125 IKON FINANCIAL SERVICE - LEA SE08-19-2008 AUG2008 3067 S 77018095 138.98
--------
------------------------------
-------------
-------------
-- TOTAL PAID 138.98 13505.08
139
Sta-Safe locksmiths Co
08-19-2008
AUG2008 --------
3070 ----- -
S ----------------------
0015830 -------------
22.99 --------------
TOTAL PAID 22.99 13528.07
202 Hoeft Appliance Center D8-07-2008 AUG2008 3058 S C97583 457.53
202 Hoeft Appliance Center OB-07-2008 AUG2008 3058 S C97584 537.71
TOTAL PAID ~ 995.24 14523.31
250 Home Depot Westport Account 08-19-2008 AUG2008 3066 S 11804 54.19
250 Home Depot Westport Account OB-19-2008 AUG2008 3066 S 3123551 63.67
250 Home Depot Westport Account 08-19-2008 AUG2008 3066 S 4123410 16.98
250 Home Depot Westport Account 08-19-2008 AUG2008 3066 S 5071233 114.23
250 Home Depot Westport Account 08-19-2008 AUG2008 3066 S 6149326 58.45
TOTAL PAID 327.72 14851.03
351 Mediacom LLC 08-19-2008 AUG2008 3069 S 090308 79.95
TOTAL PAID 79.95 14930.98
90010 WASTE TECHNOLOGY INC 08-07-2008 AUG2008 3062 S 123698 293.20
TOTAL PAID 293.20 15224.18
_12_
1
INDIAN KNOLL MANOR
2020 COMMERCE BLVD
r,~'."!IUND, MN 55364
PAID INVOICES SORTED BY VENDOR
FROM August 1, 2008 THROUGH Auquat 31, 2008
September 22, 2009
PAGE: 3
VENDOR VENDOR CHECK ACCTG CHECK M INVOICE INVOICE CUMULATIVE
NUMBER NAME DATE DATE NUMBER S NUMBER AMOUNT TOTAL
90012 JRS APPLIANCE DISPOSAL INC 08-07-2008 AUG2008 3059 S
62318 50.50
TOTAL PAID 50.50 15279.68
~-^~..
~.
-13-
Streamlined PHA Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Certifications of Compliance
PHA Certifications of Compliance with the PHA Plans and Related Regulations:
Board Resolution to Accompany the Streamlined Annual PHA Plan
Acting on behalf of the Board of Canmissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA offtcial if there is no Board of Commissioners, 1 approve the submission of the streamlined Annual PHA Plan for
PHA fiscal year beginning 2008, hereinafter referred to as the Streamlined Annual Plan, of which this document is a part and make
the following certifications, agreements with, and assurances to the Department of Housing and Urban Development (HUD) in
connection with the submission of the Streamlined Plan and implementation thereof
1. The streamlined Annual Plan is consistent with the applicable comprehensive housing affordability strategy (or any streamlined Plan
incorporating such strategy) for the jurisdiction in which the PHA is located.
2. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the
PHA, and provided this Board or Boards an opportunity to review and comment on any program and policy changes Since submission
of the last Annual Plan.
3. The PHA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last Annual
Plan, and all information relevant to the public hearing available for public -
inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the
streamlined Plan and invited public comment.
4. The PHA will carry out the streamlined Annual Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing
Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
5. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair
housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work
with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's
involvement and maintain records reflecting these analyses and actions.
6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists:
The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice 99-
2);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to
reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait
to be admitted to units of different sizes and types at each site;
• Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending
complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing;
The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR part 903.7(b)(2).
7. The PHA will comply with the prohibitions against discrunination on the basis of age pursuant to the Age Discrimination Act of
1975.
8. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement
of Standards and Requirements for Accessibility by the Physically Handicapped.
9. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
10. The PHA has submitted with the streamlined Plan a certification with regard to a drug-free workplace required by 24 CFR Part 24,
Subpart F.
11. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying required
by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal
Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR
5.105(a).
14. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under
the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58.
15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section
12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program requirements.
Page 1 of 2 form HUD-50076 (4/30/2003)
-14-
17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
l 8. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local
nd Indian Tribal Governments) and 24 CER Part 8S (Administrative Requirements for Grants and Cooperative Agreements to State,
~'~cal and Federally Recognized Indian Tribal Governments.).
~. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its
streamlined Annual Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included
in its streamlined Plan.
20. All certifications and attachments (if any) to the streamlined Plan have been and will continue to be available at all times and all
locations that the PHA streamlined Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the streamlined Plan and additional requirements at the primary business office of the PHA
and at all other times and locations Identified by the PHA in its streamlined Annual Plan and will continue to be made available at least
at the primary business office of the PHA.
21.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last Annual
PHA Plan (check all policies, programs, and components that have been changed):
_ 903.7a Housing Needs
_ 903.7b Eligibility, Selection, and Admissions Policies
_ 903.7c Financial Resources
_ 903.7d Rent Determination Policies
_ 903.7h Demolition and Disposition
_ 903.7k Homeownership Programs
_ 903.7r Additional Information
A. Progress in meeting 5-year mission and goals
B. Criteria for substantial deviation and significant amendments
C. Other information requested by HUD
1. Resident Advisory Board consultation process
2. Membership of Resident Advisory Board
3. Resident membership on PHA governing board
22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before
implementation by the PHA;
(ii) The changes were duly approved by the PHA board of directors (or similar governing body); and
(iii)The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal
,,,--business hours.
.vlound HRA MN074
PHA Name PHA Number
Streamlined Annual PHA Plan for Fiscal Year: 2008
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements Conviction may result in criminal and/or civil penalties (18 U.S C. 1001 1010 1012. 31 U.S.C. 3729, 3802)
Name of Authorized Official
Mark Hanus
Title
Chair Person
Signature
Date
Page 2 of 2
form HUD-50076 (4/30/2003)
-15-
Kim Britt
From: Staycoff, Julie A [julie.a.staycoff@hud.gov]
Sent: Wednesday, September 03, 2008 12:02 PM
To: Jessica Shepherd
Cc: Cindy Reiter; Kim Britt; kandishanson@cityofmound.com; Kravik, Deborah
Subject: Mound's 2008 PHA plan
Attachments: MN074v03.doc
Your 2008 PHA plan has been submitted and is attached to this email. The 2008 CF budget has been
spread in LOCCS.
Please call if you have any questions.
Julie
Thank:: You fvr wing the P~H.~ Plan
Sut~missiun ~st+~m
Field. Office; I~linneapols.
PHA Code & Name: MN074r Ivlound
Fiscal Year; 2008
Tptal number of 1 file(s~
uploaded files, ,
;:
1
-16-
U.S. Department of Housing and OMB No. 2577-0226
PHA Plans Urban Development (exp. 08/31/2009)
Streamlined Annual Office of Public and Indian
Version Housing
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new
section SA to the U.S. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a ready source
for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services,
and informs HUD, families served by the PHA, and members of the public of the PHA's mission and strategies for serving the needs
oflow-income and very low-income families. This form allows eligible PHAs to make a streamlined annual Plan submission to HUD
consistent with HUD's efforts to provide regulatory relief for certain types of PHAs. Public reporting burden for this information
collection is estimated to average 11.7 hours per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect
this information and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urbut Development, Federal Housing Administration, is
authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations
promulgated thereunder at Title 12, Code of Federal Regulations. Information in PHA plans is publicly available.
Streamlined Annual PHA Plan
for Fiscal Year: 2008
(Transition Period 10/1/07-12/31/08)
PHA Name:
Mound Housing 8i~ Redevelopment Authority
Version #3
-~7-
PHA Name: MOUND ( Str n~„aed Annual Plan for Fiscal Year 2008
HA Code: MN074
Streamlined Annual PHA Plan
Agency Identification
PHA Name: Mound HRA
PHA Number: MN074
PHA Fiscal Year Beginning: (2008)
PHA Programs Administered:
^Public Housing and Section 8 ^Section 8 Only ®Public Housing Only
Number of public housing units: Number of S8 units: Number of public housing units: 50
Number of S8 units:
^PHA Consortia: (check box if submitting a joint PHA Plan and complete table)
Participating PHAs PHA
Code Program(s) Included in
the Consortium Programs Not in
the Consortium # of Units
Each Program
Participating PIMA 1:
Participating PHA 2:
Participating PHA 3:
PHA Plan Contact Information:
Name: Cindy Reiter Phone: 512-922-9533
TDD: N/A Email (if available): cindyreiter@westport-mn.co
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by contacting:
(select all that apply)
® PHA's main administrative office ^ PHA's development management offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plan revised policies or program changes (including attachments) are available for
public review and inspection. ®Yes ^ No.
If yes, select all that apply:
® Main administrative office of the PHA
^ PHA development management offices
® Main administrative office of the local, county or State government
^ Public library ^ PHA website ^ Other (list below)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
® Main business office of the PHA ^ PHA development management offices
^ .Other (list below)
Page 2 of 19 form HUD-50075-SA (04/30/2003)
-~$-
PHA Name: MOUND { Strea( i,.ned Annual Plan for Fiscal Year 2008
HA Code: MN074
~,."',
Streamlined Annual PHA Plan
Fiscal Year 2008
[24 CFR Part 903.12(c)]
Table of Contents
[24 CFR 903.7(r)]
Provide a table of aontents'for the PIan, including'appl'icable additional requirements, and a list of supporting
documents'availabie for public inspection.
A. PHA PLAN COMPONENTS
^ 1. Site-Based Waiting List Policies
903.7(b)(2) Policies on Eligibility, Selection, and Admissions
® 2. Capital Improvement Needs
903.7(8) Statement of Capital Improvements Needed
^ 3. Section 8(y} Homeownership
903.7(k)(1)(i) Statement of Homeownership Programs
^ 4. Project-Based Voucher Programs
^ 5. PHA Statement of Consistency with Consolidated Plan. Complete only if PHA has
changed any policies, programs, or plan components from its last Annual Plan.
® 6. Supporting Documents Available for Review
.--, ® 7. Capital Fund Program and Capital Fund Program Replacement Housing Factor,
' Annual Statement/Performance and Evaluation Report
® 8. Capital Fund Program 5-Year Action Plan
Statement of Compliance with Violence Against Women Act of 2005
B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE
Form HUD-50076, PHA Certifrcations of Compliance with the PHA Plans and Related Regulations:
Board Resolution to Accompany the Streamlined Annual Plan identifying policies or programs the PHA
has revised since submission of its last Annual Plan, and including Civil Rights certifications and
assurances the changed policies were presented to the Resident Advisory Board for review and comment,
approved by the PHA governing board, and made available for review and inspection at the PHA's
principal office; _
For PI-IAs.ApplyizzgIfor Formula Capital Fund Program (CFP}`Grantst
Form HUD-50070, Certi tcation for a Drug-Free Workplace:
Form HUD-50071, Certification of Payments to Influence Federal Transactions; and
Form SF-LLL &SF-LLLa, Disclosure ofLobbYingActivities.
Page 3 of 14 form HUD-50075-SA (04/30/2003)
-19-
PHA Name: MOUND
HA Code: MN074
l
Stream„aed Annual Plan for Fiscal Year 2008
1. Site-Based Waiting Lists (Eligibility, Selection, Admissions Policies)
[ R Part 903.12(c), 903.7(b)(2)]
24 CF
.,
Exemptions: Section'8.only PHAs,are not,required.to complete this component.
A. Site-Based Waiting Lists-Previous Year
1. Has the PHA. operated one or more site-based waiting lists in the previous year? If yes,
complete the following table; if not skip to B.
Site-Based Waiting Lists
Development
Information:
{Name, number,
location) Date
Initiated Initial mix of
Racial, Ethnic or
Disability
Demographics Current mix of
Racial, Ethnic or
Disability
Demographics
since Initiation of
SBWL Percent
change
between initial
and current
mix of Racial,
Ethnic, or
Disability
demo ra hies
2. What is the number of site based waiting list developments to which families may apply
at one time?
3. How many unit offers may an applicant turn down before being removed from the site-
based waiting list?
4. ^ Yes ^ No: Is the PHA the subject of any pending fair housing complaint by HUD
or any court order or settlement agreement? If yes, describe the order, agreement or
complaint and describe how use of a site-based waiting list will not violate or be
inconsistent with the order, agreement or complaint below:
B. Site-Based Waiting Lists -Coming Year
If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each
of the following questions; if not, skip to next component.
1. How many site-based waiting lists will the PHA operate in the coming year?
2. ^ Yes ^ No: Are any or all of the PHA's site-based waiting lists new for the upcoming
year {that is, they are not part of a previously-HUD-approved site based
waiting list plan)?
If yes, how many lists?
Page 4 of 19 form HUD-50075-SA (0 413 0 /2 0 03)
-20-
/-"
PHA Name: MOUND
HA Code: MN074
Stream~.~~ed Annual Plan for Fiscal Year 2008
3. ^Yes ^ No: May families be on more than one list simultaneously
If yes, how many Lists?
4. Where can interested persons obtain more information about and sign up to be on the site-
based waiting lists (select all that apply)?
^ PHA main administrative office
^ All PHA development management offices
^ Management offices at developments with site-based waiting lists
^ At the development to which they would like to apply
^ Other (list below)
2. Capital Improvement Needs
[24 CFR Part 903.12 (c), 903.7 (g)]
_ PHAs are not required to camplete this cpmponent.
Exemphpns: Section 8 only
A. Capital Fund Program
1. ®Yes ^ No Does the PHA plan to participate in the Capital Fund Program in the
upcoming year? If yes, complete items 7 and 8 of this template (Capital
Fund Program tables). If no, skip to B.
2. ^Yes ®No: Does the PHA propose to use any portion of its CFP funds to repay debt
incurred to finance capital improvements? If so, the PHA must identify in
its annual and 5-year capital plans the development(s) where such
improvements will be made and show both how the proceeds of the
financing will be used and the amount of the annual payments required to
service the debt. (Note that separate HUD approval is required for such
financing activities.).
B. HOPE VI and Public Housing Development and Replacement Activities (Non-
CaPital Fund
A ltcabllity: Al'1 PHAs administering public housing. Identify any approved HOPE VI and/or '.
public housing development or replacement nctlvltles not described in the Capital Fund Program,'
Annual'-Statement.
1. ^Yes ® No: Has the PHA received a HOPE VI revitalization grant? (if no, skip to #3; if
yes, provide responses to the items on the chart located on the next page,
copying and completing as many times as necessary).
2. Status of HOPE VI revitalization grant(s):
~.
Page 5 of 19 form HUD-50075-SA (04/308003}
-21-
i.
PHA Name: MOUND
HA Code: MN074
t.
Streer~i...~ed Annual Plan for Fiscal Year 2008
HOPE VI Revitalization Grant Status
a. Development Name:
b. Develot~ment Number:
c. Status of Grant:
^Revitalization Plan under development
^Revitalization Plan submitted, pending approval
^Revitalization Plan approved
^Activitie~ursuant to an a roved Revitalization Plan underwa
3. ^ Yes ® No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the
Plan year?
If yes, list development name(s) below:
4. ^ Yes ®No: Will the PHA be engaging in any mixed-finance development activities
for public housing in the Plan year? If yes, list developments or activities
below:
5. ^ Yes ® No: Will the PHA be conducting any other public housing development or
replacement activities not discussed in the Capital Fund Program Annual
Statement? If yes, list developments or activities below:
3ased Assistance--~ect><on rs(y1 tiomeownersn><p rrogram
xt 903 12.(c), 903 7(k}(1)(i)a
1. ^ Yes ® No: Does the PHA plan to administer a Section 8 Homeownership program
pursuant to Section 8(y} of the U.S.H.A. of 1937, as implemented by 24
CFR part 982 ? (If "No", skip to the next component; if "yes", complete
each program description below (copy and complete questions for each
program identif ed.)
2. Program Description:
a. Size of Program
^ Yes ^ No: Will the PHA limit the number of families participating in the Section 8
homeownership option?
If the answer to the question above was yes, what is the maximum number
of participants this fiscal year?
b. PHA-established eligibility criteria
^ Yes ^ No: Will the PHA's program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD criteria?
If yes, list criteria:
Page 6 of 19 form HUD-50075-SA (04/30/2003)
_22_
PHA Name: MOUND Stream~.~~ed Annual Plan for Fiscal Yeaz 2008
HA Code: MN074
c. What actions will the PHA undertake to implement the program this year (list)?
3. Capacity of the PHA to Administer a Section 8 Homeownership Program:
The PHA has demonstrated its capacity to administer the program by (select all that apply):
^ Establishing a minimum homeowner down payment requirement of at least 3 percent of
purchase price and requiring that at least 1 percent of the purchase price comes from the
family's resources.
^ Requiring that financing for purchase of a home under its Section 8 homeownership will
be provided, insured or guaranteed by the state or Federal government; comply with
secondary mortgage market underwriting requirements; or comply with generally
accepted private sector underwriting standards.
^ Partnering with a qualified agency or agencies to administer the program (list name(s)
and years of experience below):
^ Demonstrating that it has other relevant experience (list experience below}:
4. Use of the Project-Based Voucher Program
Intent to Use Project-Based Assistance
^ Yes ® No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in
the coming year? If the answer is "no," go to the next component. If yes, answer the following
questions.
1. ^ Yes ^ No: Are there circumstances indicating that the project basing of the units,
rather than tenant-basing of the same amount of assistance is an appropriate option? If
yes, check which circumstances apply:
^ low utilization rate for vouchers due to lack of suitable rental units
^ access to neighborhoods outside of high poverty areas
^ other (describe below:)
2. Indicate the number of units and general location of units (e.g. eligible census tracts or
smaller areas within eligible census tracts):
5. PHA Statement of Consistency with the Consolidated Plan
24 CFR Part 903. 5
pp lan, make the following statement, (copy;questions as many
For each a licable Consolidated P
times as necessary) only if the PHA. has provided 'a certification listing program or policy
changes from its last Annual Plan submission.
1. Consolidated Plan jurisdiction: (provide name here)
Page 7 of 19 form HUD-50075-SA (04/30/2003)
-23-
PHA Name, MOUND
HA Code: MN074
Sueam...~ed Annual Plan for Fiscal Year 2008
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the
Consolidated Plan for the jurisdiction: (select all that apply)
^ The PHA has based its statement of needs of families on its waiting lists on the needs
expressed in the Consolidated Plans.
^ The PHA has participated in any consultation process organized and offered by the
Consolidated Plan agency in the development of the Consolidated Plan.
^ The PHA has consulted with the Consolidated Plan agency during the development of
this PHA Plan.
^ Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
^ Other: (list below)
3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions
and commitments: (describe below)
VIOLENCE AGAINST WOMEN ACT OF 2005 (VAWA)
"(1) Any activities, services or programs provided or offered by an agency, either
directly or in partnership with other service providers, to child or adult victims of
domestic violence, dating violence, sexual assault or stalking; (2) any activities,
services or programs provided or offered that helps child and adult victims of
domestic violence, dating violence, sexual assault or stalking to obtain or maintain
housing; and (3) any activities, services or programs provided or offered to prevent
domestic violence, dating violence, sexual assault or stalking or to enhance victim
safety in assisted families"
The Mound Housing and Redevelopment Authority has VAWA procedures in place and printed
materials available to tenants on programs available in the commutlity designed to assist victims
of domestic violence, per the Federal Register dated March 16, 2007 and PIH Notices 2006-23
and 2006-42.
Page 8 of 19 form HUD-50073-SA (04/30/2003)
-24-
PHA Name: MOl1ND
HA Code; NIlV074
Streams„red Annual Plan for Fiscal Year 2008
6. Supportin;~ Documents Available for Review for Streamlined Annual PHA
Plans
PHAs are to indicate which documents are available for public review by placing a mark in the "Applicable
& On Display" column in the appropriate rows. All listed documents must be on display if applicable to
the program activities conducted by the PHA.
'"~'
List of Su ortin Documents Available for Review
Applicable Supporting Document Related Plan Component
& On
Dis la
X PHA Certifications of Compliance with the PHA Plans and Related Regulations 5 Year and Annual Plans
and Board Resolution to Accomparry the Standard Annual, Standard Five-Year,
and Streamlined Five-Year/Annual Plans;
X PHA Certifications of Compliance with the PHA Plans and Related Regulations Streamlined Annual Plans
and Board Resolution to Accom a the Streamlined Annual Plan
X Certification by State or Local Official of PHA Plan Consistency with 5 Year and standard Annual
Consolidated Plan. Plans
X Fair Housing Documentation Supporting Fair Housing Certifications: Records 5 Year and Annual Plans
reflecting that the PHA has examined its programs or proposed programs,
identified any impediments to fair housing choice in those programs, addressed
or is addressing those impediments in a reasonable fashion in view of the
resources available, and worked or is working with local jurisdictions to
implement any of the jurisdictions' initiatives to affirmatively further farr
housin that re uire the PHA's involvement.
Housing Needs Statement of the Consolidated Plan for the jurisdiction(s) in Annual Plan:
which the PHA is located and any additional backup data to support statement of Housing Needs
housing needs for families on the PHA's public housing and Section 8 tenant-
based waitin lists.
X Most recent board-approved operating budget for the public housing program Annual Plan:
Financial Resources
X Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), Annual Plan: Eligibility,
which includes the Tenant Selection and Assignment Plan [TSAP] and the Site- Selection, and Admissions
Based Waitin List Procedure. Policies
Deconcentration Income Analysis Annual Plan: Eligibility,
Selection, and Admissions
Policies
Any policy governing occupancy of Police Officers and Over-Income Tenants in Annual Plan: Eligibility,
Public Housing. ~ Check here if included in the public housing A&O Policy. Selection, and Admissions
Policies
Section 8 Administrative Plan Annual Plan: Eligibility,
Selection, and Admissions
Policies
X Public housing rent determination policies, including the method for setting Annual Plan: Rent
public housing flat rents. Determination
^ Check here if included in the ublic housin A & O Polic .
X Schedule of flat rents offered at each public housing development. Annual Plan: Rent
^ Check here if included in the ublic housin A & O Polic . Determination
Section 8 rent determination (payment standard) policies (if included in plan, not Annual Plan: Rent
necessary as a supporting document) and written analysis of Section 8 payment Determination
standard olicies. ~ Check here if included in Section 8 Administrative Plan.
X Public housing management and maintenance policy documents, including Annual Plan: Operations
policies for the prevention or eradication of pest infestation (including cockroach and Maintenance
infestation .
X Results of latest Public Housing Assessment System (PHAS) Assessment (or Annual Plan: Management
other a licable assessment . and O erations
X Follow-up Plan to Results of the PHAS Resident Satisfaction Survey (if Annual Plan: Operations
necessary) and Maintenance and
Communi Service & Self-
Page 9 of 19 form HUD-50075-SA (04/302003)
-25-
PHA Name: MOUND
HA Code: MN074
Stream~~~ied Annual Plan for Fiscal Year 2008
List of Su ortin Documents Available for Review
Applicable Supporting Document Related Plan Component
& On
Dis la
Sufficienc
Results of latest Section 8 Management Assessment System (SEMAP) Annual Plan: Management
and O erations
X Any policies governing any Section 8 special housing types Annual Plan: Operations
^ Check here if included in Section 8 Administrative Plan and Maintenance
X Public housing grievance procedures Annual Plan: Grievance
^ Check here if included in the ublic housin A & 0 Polic Procedures
Section 8 informal review and hearing procedures. Annual Plan: Grievance
^ Check here if included in Section 8 Administrative Plan. Procedures
X The Capital Fund/Comprehensive Grant Program Annual Statement Annual Plan: Capital Needs
/Performance and Evaluation Re ort for an active rant ear.
Most recent CIAP Budget/Progress Report (HUD 52825) for any active CIAP Annual Plan: Capital Needs
ants.
Approved HOPE VI applications or, if more recent, approved or submitted Annual Plan: Capital Needs
HOPE VI Revitalization Plans, or any other approved proposal for development
of ublic housin .
Self-evaluation, Needs Assessment and Transition Plan required by regulations Annual Plan: Capital Needs
implementing Section 504 of the Rehabilitation Act and the Americans with
Disabilities Act. See PIH Notice 99-52 {HA .
Approved or submitted applications for demolition and/or disposition of public Annual Plan: Demolition
housin . and Dis sition
Approved or submitted applications for designation of public housing Annual Plan: Designation of
Desi ated Housin Plans . Public Housin
Approved or submitted assessments of reasonable revitalization of public Annual Plan: Conversion of
housing and approved or submitted conversion plans prepared pursuant to Public Housing
section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing
Act of 1937, or Section 33 of the US Housin Act of 1937.
Documentation for required Initial Assessment and any additional information Annual Plan: Voluntary
required by HUD for Voluntary Conversion. Conversion of Public
Housin
Approved or submitted public housing homeownership programs/plans. Annual Plan:
Homeownershi
Policies governing any Section 8 Homeownership program Annual Plan:
Section of the Section 8 Administrative Plan Homeownershi
X Public Housing Community Service Policy/Programs Annual Plan: Community
^ Check here if included in Public Housin A & O Polic Service &Self-Sufficienc
Cooperative agreement between the PHA and the TANF agency and between the Annual Plan: Community
PHA and local em to went and trainin service a encies. Service &Self-Sufficienc
X FSS Action Plan(s) for public housing and/or Section 8. Annual Plan: Community
Service &Self-Sufficienc
X Section 3 documentation required by 24 CFR Part 135, Subpart E for public Annual Plan: Community
housin . Service &Self-Sufficienc
Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services Annual Plan: Community
ant ant ro am re orts for ublic housin . Service &Self-Sufficienc
X Policy on Ownership of Pets in Public Housing Family Developments (as Annual Plan: Pet Policy
required by regulation at 24 CFR Part 960, Subpart G).
^ Check here if included in the ublic housin A & O Poli .
The results of the most recent fiscal year audit of the PHA conducted under the Annual Plan: Annual Audit
Single Audit Act as implemented by OMB Circular A-133, the results of that
audit and the PHA's res once to an findin s.
X Other supporting documents (optional) Streamlined Annual Plan
list individuall ;use as man lines as necess VAWA
Consortium agreements} and for Consortium joint PHA Plans Only: Joint Annual PHA Plan for
Certification that consortium agreement is in compliance with 24 CFR Part 943 Consortia: Agency
pursuant to an opinion of counsel on file and available for inspection. Identification and Annual
Man ement and O erations
Page !0 of 19 form HUD-50075-SA (04/30/2003)
-26-
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-35-
Streamlined PHA Plan U.S. Department of Housing and Urban Development
PHA Certifications of Compliance Office of Public and Indian Housing
PHA Certifications of Compliance with the PHA Plans and Related Regulations:
Board Resolution to Accompany the Streamlined Annual PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA oj~cial if there 's no Board of Commissioners, I approve the submission of the streamlined Annual PHA Plan for
PHA fiscal year beginning 200 hereinafter referred to as the Streamlined Annual Plan, of which this document is a part and make
the following certifications, agreements with, and assurances to the Department of Housing and Urban Development (HUD) in
connection with the submission of the Streamlined Plan and implementation thereof.•
1. The streamlined Annual Plan is consistent with the applicable comprehensive housing affordability strategy (or any streamlined Plan
incorporating such strategy) for the jurisdiction in which the PHA is located.
2. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the
PHA, and provided this Board or Boards an opportunity to review and comment on any program and policy changes since submission
of the last Annual Plan.
3. The PHA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last Annual
Plan, and all information relevant to the public hearing available for public -
inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the
streamlined Plan and invited public comment.
4. The PHA will carry out the streamlined Annual Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing
Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
5. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair
housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work
with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively fiu-ther fair housing that require the PHA's
involvement and maintain records reflecting these analyses and actions.
6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists:
The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice 99-
2);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to
reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait
to be admitted to units of different sizes and types at each site;
• Adoption ofsite-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending
complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR part 903.7(b)(2).
7. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of
1975.
8. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement
of Standards and Requirements for Accessibility by the Physically Handicapped.
9. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
10. The PHA has submitted with the streamlined Plan a certification with regard to a drug-free workplace required by 24 CFR Part 24,
Subpart F.
11. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying required
by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal
Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR
5.105(a).
14. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under
the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58.
15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section
12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program requirements.
Page 1 of 2 form HUD-50076 (4/30/2003)
-36-
17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local
,~-~-, and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State,
Local and Federally Recognized Indian Tribal Governments.).
19. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its
streamlined Annual Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included
in its streamlined Plan.
20. All certifications and attachments (if any) to the streamlined Plan have been and will continue to be available at all times and all
locations that the PHA streamlined Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the streamlined Plan and additional requirements at the primary business office of the PHA
and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made available at least
at the primary business office of the PHA.
21.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last Annual
PHA Plan (check all policies, programs, and components that have been changed):
_ 903.7a Housing Needs
_ 903.7b Eligibility, Selection, and Admissions Policies
_ 903.7c Financial Resources
_ 903.7d Rent Determination Policies
_ 903.7h Demolition and Disposition
_ 903.7k Homeownership Programs
_ 903.7r Additional Information
A. Progress in meeting 5-year mission and goals
B. Criteria for substantial deviation and significant amendments
_C. Other information requested by HUD
1. Resident Advisory Board consultation process
2. Membership of Resident Advisory Board
_3. Resident membership on PHA governing board
22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that:
(i) 'The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before
implementation by the PHA;
(ii) The changes were duly approved by the PHA board of directors (or similar governing body); and
(iii)The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal
~~ business hours.
Mound HRA MN074
PHA Name PHA Number
Streamlined Annual PHA Plan for Fiscal Year: 20
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HiJD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name of Authorized Official I Tice
Mark Hanus I Chair Person
Signatun: ~ Date
Page 2 of 2 form HUD-50076 (4/30/2003)
-37-
U.S. Department of Housing and OMB No. 2577-0226
PHA Plans Urban Development (exp. 08/31/2009)
Streamlined Annual Office of Public and Indian
Version Housing
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new
section SA to the U.S. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a ready source
for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services,
and informs HUD, families served by the PHA, and members of the public of the PHA's mission and strategies for serving the needs
oflow-income and very low-income families. This form allows eligible PHAs to make a streamlined annual Plan submission to HUD
consistent with HUD's efforts to provide regulatory relief for certain types of PHAs. Public reporting burden for this information
collection is estimated to average 11.7 hours per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect
this information and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development, Federal Housing Administration, is
authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations
promulgated thereunder at Title 12, Code of Federal Regulations. Information in PHA plans is publicly available.
Streamlined Annual PHA Plan
for Fiscal Year: 2009
PHA Name:
Mound Housing ~ Redevelopment Authority
NOTE: This PHA Plan template (HUD-50075-SA) is to be completed in accordance with instructions
contained in previous Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43
(HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may subsequently issue.
form HUD-50075-SA (4130/2003)
-38-
PHA Name: MOUND Streamlined Annual Plan for Fiscal Year 2009
HA Code: MN074 _
Streamlined 'Annual PHA Plan
Agency Identification
PHA Name: Mound HRA PHA Number: MN074
PHA Fiscal Year Beginning: (2009)
PHA Programs Administered:
^Public Housing and Section 8 ^Section 8 Only ®Public Housing Only
Number of public housing units: Number of S8 units: Number of public housing units: 50
Number of S8 units:
^PHA Consortia: (check box if submitting a joint PHA Plan and complete table)
Participating PHAs PHA
Code Program(s) Included in
the Consortium Programs Not in
the Consortium # of Units
Each Program
Participating PHA 1:
Participating PAA 2:
Participating PHA 3:
PHA Plan Contact Information:
Name: Cindy Reiter Phone: 612-922-9533
TDD: N/A Email (if available): cindyreiter@westport-mn.co
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by contacting:
(select all that apply)
® PHA's main administrative office ^ PHA's development management offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plan revised policies or program changes (including attachments) are available for
public review and inspection. ®Yes ^ No.
If yes, select all that apply:
® Main administrative office of the PHA
^ PHA development management offices
® Main administrative office of the local, county or State government
^ Public library ^ PHA website ^ Other (list below)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
® Main business office of the PHA ^ PHA development management offices
~-., ® Other (list below) Management Office
Page 2 of 19 form HUD-50075-SA (04/30/2003)
-39-
PHA Name: MOiJND Streamlined Annual Plan for Fiscal Year 2009
HA Code: MN074
Streamlined Annual PHA Plan
Fiscal Year 2009
[24 CFR Part 903.12(c)]
Table of Contents
[24 CFR 903.7(r)]
Provide a table of contents, for the Plan; including. applicable additional requirements, and a list of supporting
documents available for public inspection.
A. PHA PLAN COMPONENTS
^ 1. Site-Based Waiting List Policies
903.7(b)(2) Policies on Eligibility, Selection, and Admissions
2. Capital Improvement Needs
903.7(g) Statement of Capital Improvements Needed
^ 3. Section 8(y) Homeownership
903.7(k)(1)(i) Statement of Homeownership Programs
^ 4. Project-Based Voucher Programs
^ 5. PHA Statement of Consistency with Consolidated Plan. Complete only if PHA has
changed any policies, programs, or plan components from its last Annual Plan.
® 6. Supporting Documents Available for Review
® 7. Capital Fund Program and Capital Fund Program Replacement Housing Factor,
Annual StatementlPerformance and Evaluation Report
® 8. Capital Fund Program 5-Year Action Plan
Statement of Compliance with Violence Against Women Act of 2005
B. SEPARATE HARD COPY SUBMISSIONS.TO LOCAL HUD FIELD OFFICE
Form AUD-50076, PHA Certi rcations of Compliance with the PHA Plans and Related Regulations:
Board Resolution to Accompan,~the Streamlined Annual Plan identifying policies or programs the PHA
has revised since submission of its last Annual Plan, and including Civil Rights certifications and
assurances the changed policies were presented to the Resident Advisory Board for review and comment,
approved by the PHA governing board, and made available for review and inspection at the PHA's
principal office; _
For PHAs Applr ing for Formula Capital Fund Program (CFP) .Grants:
Form HUD-50070, Certification,for a Drug-Free Wor lace;
Form HUD-50071, Cert~cation o~ayments to Influence Federal Transactions; and
Form SF-LLL &SF-LLLa, Disclosure ofLobbyingActivities.
Page 3 of 19 form HUD-50075-SA (04/30/2003)
-40-
PHA Name: MOUND
HA Code: MN074
Streamlined Annual Plan for Fiscal Year 2009
~`~ 1. Site-Based Waiting Lists (Eligibility, Selection, Admissions Policiesl
[24 CFR Part 903.12(c), 903.7(b)(2)J
Exemptions: Section 8 only PI-IAs are not required to'complete this c~~mf+c~nent.
A. Site-Based Waiting Lists-Previous Year
1. Has the PHA operated one or more site-based waiting lists in the previous year? If yes,
complete the following table; if not skip to B.
,.-
Site-Based Waiting Lists
Development
Information:
(Name, number,
location) Date
Initiated Initial mig of
Racial, Ethnic or
Disability
Demographics Current mix of
Racial, Ethnic or
Disability
Demographics
since Initiation of
SBWL Percent
change
between initial
and current
mig of Racial,
Ethnic, or
Disability
demo ra hits
2. What is the number of site based waiting list developments to which families may apply
at one time?
3. How many unit offers may an applicant turn down before being removed from the site-
basedwaiting list?
4. ^ Yes ^ No: Is the PHA the subject of any pending fair housing complaint by HUD
or any court order or settlement agreement? If yes, describe the order, agreement or
complaint and describe how use of a site-based waiting list will not violate or be
inconsistent with the order, agreement or complaint below:
B. Site-Based Waiting Lists -Coming Year
If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each
of the following questions; if not, skip to next component.
1. How many site-based waiting lists will the PHA operate in the coming year?
2. ^ Yes ^ No: Are any or all of the PHA's site-based waiting lists new for the upcoming
year (that is, they are not part of a previously-HUD-approved site based
waiting list plan)?
If yes, how many lists?
Page 4 of 19 form HUD-50075-SA (04/30/2003)
-41-
PHA Name: MOUND
HA Code: MN074
Streamlined Annual Plan for Fiscal Year 2009
3. ^Yes ^ No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on the site-
based waiting lists (select all that apply)?
^ PHA main administrative office
^ All PHA development management offices
^ Management offices at developments with site-based waiting lists
^ At the development to which they would like to apply
^ Other (list below)
2. Capital Improvement Needs
X24 CFR Part 903.12 (c), 903.7 (g)]
Exemptions: Section 8 only PHAs are not required to complete this components ,
A. Capital Fund Program
1. ®Yes ^ No Does the PHA plan to participate in the Capital Fund Program in the
upcoming year? If yes, complete items 7 and 8 of this template (Capital
Fund Program tables). If no, skip to B.
2. ^Yes ® No: Does the PHA propose to use any portion of its CFP funds to repay debt
incurred to fmance capital improvements? If so, the PHA must identify in
its annual and 5-year capital plans the development(s) where such
improvements will be made and show both how the proceeds of the
financing will be used and the amount of the annual payments required to
service the debt. (Note that separate HUD approval is required for such
financing activities.).
B. HOPE VI and Public Housing Development and Replacement Activities (Non-
Applicabil tyaAll PdHAs administering public housing. Identify any approved HOPE;VI and/or
public housing_development or replacement activities not described in the Capital Fund Prod am
Aiuiual Statement
1. ^Yes ® No: Has the PHA received a HOPE VI revitalization grant? (if rio, skip to #3; if
yes, provide responses to the items on the chart located on the next page,
copying and completing as many times as necessary).
2. Status of HOPE VI revitalization grant(s):
Page 5 of 19 form HUD-50075-SA (04/302003)
-42-
1
PHA Name: MOUND
HA Code: MN074
Streamlined Annual Plan for Fiscal Year 2009
~ HOPE VI Revitalization Grant Status ~
a. Development Name:
b. Develo ment Number:
c. Status of Grant:
vitalization Plan under development
vitalization Plan submitted, pending approval
vitalization Plan approved
ivities pursuant to an approved Revitalization Plan
3. ^ Yes ® No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the
Plan year?
If yes, list development name(s) below:
4. ^ Yes ® No: Will the PHA be engaging in any mixed-finance development activities
for public housing in the Plan year? If yes, list developments or activities
below:
5. ^ Yes ® No: Will the PHA be conducting any other public housing development or
replacement activities not discussed in the Capital Fund Program Annual
Statement? If yes, list developments or activities below:
Section 8 Tenant Based Assistance--Section 8(v) Homeownership Program
applicable). [24 CFR Part 903.12(c), 903.7(lc)(1)(i)]
1. ^ Yes ® No: Does the PHA plan to administer a Section 8 Homeownership program
pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24
CFR part 982 ? (If "No", skip to the next component; if "yes", complete
each program description below (copy and complete questions for each
program identified.)
2. Program Description:
a. Size of Program
^ Yes ^ No: Will the PHA limit the number of families participating in the Section 8
homeownership option?
If the answer to the question above was yes, what is the maximum number
of participants this fiscal year?
b. PHA-established eligibility criteria
^ Yes ^ No: Will the PHA's program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD criteria?
If yes, list criteria:
Page 6 of 19 form HUD-50075-SA (04/30/2003)
-43-
PHA Name: MOUND
HA Code: MN074
Streamlined Annual Plan for Fiscal Year 2009
c. What actions will the PHA undertake to implement the program this year (list)?
3. Capacity of the PHA to Administer a Section 8 Homeownership Program:
The PHA has demonstrated its capacity to administer the program by (select all that apply):
^ Establishing a minimum homeowner down payment requirement of at least 3 percent of
purchase price and requiring that at least 1 percent of the purchase price comes from the
family's resources.
^ Requiring that fmancing for purchase of a home under its Section 8 homeownership will
be provided, insured or guaranteed by the state or Federal government; comply with
secondary mortgage market underwriting requirements; or comply with generally
accepted private sector underwriting standards.
^ Partnering with a qualified agency or agencies to administer the program (list name(s)
and years of experience below):
^ Demonstrating that it has other relevant experience (list experience below):
4. Use of the Proiect-Based Voucher Program
Intent to Use Project-Based Assistance
^ Yes ® No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in
the coming year? If the answer is "no," go to the next component. If yes, answer the following
questions.
1. ^ Yes ^ No: Are there circumstances indicating that the project basing of the units,
rather than tenant-basing of the same amount of assistance is an appropriate option? If
yes, check which circumstances apply:
^ low utilization rate for vouchers due to lack of suitable rental units
^ access to neighborhoods outside of high poverty areas
^ other (describe below:)
2. Indicate the number of units and general location of units (e.g. eligible census tracts or
smaller areas within eligible census tracts):
5. PHA Statement of Consistency with the Consolidated Plan
[ _ , . .
24 CFR Part 903.15] an, make the followmg Statement co uestions as mane
For each applicable Consolidated Pl ( py q
times as necessary) only if the PHA has pro~~ided a certification listing program'or policy,.
changes from its lastAiinual Plan submission.
1. Consolidated Plan jurisdiction: (provide name here)
Page 7 of 19 form HUll-5UU75-SA (U4/3U2UU3)
-44-
PHA Name: MOUND
HA Code: MN074
Streamlined Annual Plan for Fiscal Year 2009
/""~
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the
Consolidated Plan for the jurisdiction: (select all that apply)
^ The PHA has based its statement of needs of families on its waiting lists on the needs
expressed in the Consolidated Plans.
^ The PHA has participated in any consultation process organized and offered by the
Consolidated Plan agency in the development of the Consolidated Plan.
^ The PHA has consulted with the Consolidated Plan agency during the development of
this PHA Plan.
^ Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
^ Other: (list below)
3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions
and commitments: (describe below)
VIOLENCE AGAINST WOMEN ACT OF 2005 (VAWA)
~' "(1) Any activities, services or programs provided or offered by an agency, either
directly or in partnership with other service providers, to child or adult victims of
domestic violence, dating violence, sexual assault or stalking; (2) any activities,
services or programs provided or offered that helps child and adult victims of
domestic violence, dating violence, sexual assault or stalking to obtain or maintain
housing; and (3) any activities, services or programs provided or offered to prevent
domestic violence, dating violence, sexual assault or stalking or to enhance victim
safety in assisted families"
The Mound Housing and Redevelopment Authority has VAWA procedures in place and printed
materials available to tenants on programs available in the community designed to assist victims
of domestic violence, per the Federal Register dated March 16, 2007 and PIH Notices 2006-23
and 2006-42.
Page 8 of 19 form HUD-50075-SA (04/30/2003)
_d~_
PHA Name: MOUND
HA Code: MN074
Streamlined Annual Plan for Fiscal Year 2009
6. Suuporting Documents Available for Review for Streamlined Annual PHA
Plans
PHAs are to indicate which documents are available for public review by placing a mark in the "Applicable
& On Display" column in the appropriate rows. All listed documents must be on display if applicable to
the program activities conducted by the PHA.
List of Su ortin Documents Available for Review
Applicable Supporting Document Related Plan Component
& On
Dis la
X PHA Certifications of Compliance with the PHA Plans and Related Regulations 5 Year and Annual Plans
and Board Resolution to Accompany the Standard Annual, Standard Five-Year,
and Streamlined Five-Year/Annual Plans;
X PHA Certifications of Compliance with the PHA Plans and Related Regulations Streamlined Annual Plans
and Board Resolution to Accom an the Streamlined Annual Plan
X Certification by State or Local D~cial of PHA Plan Consistency with 5 Year and standard Annual
Consolidated Plan. Plans
X Fair Housing Documentation Supporting Fair Housing Certifications: Records 5 Yeaz and Annual Plans
reflecting that the PHA has examined its programs or proposed programs,
identified any impediments to fair housing choice in those programs, addressed
or is addressing those impediments in a reasonable fashion in view of the
resources available, and worked or is working with local jurisdictions to
implement any of the jurisdictions' initiatives to affirmatively further fair
housin that re uire the PHA's involvement.
Housing Needs Statement of the Consolidated Plan for the jurisdiction(s) in Annual Plan:
which the PHA is located and any additional backup data to support statement of Housing Needs
housing needs for families on the PHA's public housing and Section 8 tenant-
based waitin lists.
X Most recent board-approved operating budget for the public housing program Annual Plan:
Financial Resources
X Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), Annual Plan: Eligibility,
which includes the Tenant Selection and Assignment Plan [TSAP] and the Site- Selection, and Admissions
Based Waitin List Procedure. Policies
Deconcentration Income Analysis Annual Plan: Eligibility,
Selection, and Admissions
Policies
Any policy governing occupancy of Police Officers and Over-Income Tenants in Annual Plan: Eligibility,
Public Housing. ^ Check here if included in the public housing A&O Policy. Selection, and Admissions
Policies
Section 8 Administrative Plan Annual Plan: Eligibility,
. Selection, and Admissions
Policies
X Public housing rent determination policies, including the method for setting Annual Plan: Rent
public housing flat rents. Determination
^ Check here if included in the ublic housin A & 0 Polic .
X Schedule of flat rents offered at each public housing development. Annual Plan: Rent
^ Check here if included in the ublic housin A & O Polic . Determination
Section 8 rent determination (payment standazd) policies (if included in plan, not Annual Plan: Rent
necessary as a supporting document) and written analysis of Section 8 payment Determination
standazd olicies. ^ Check here if included in Section 8 Administrative Plan.
X Public housing management and maintenance policy documents, including Annual Plan: Operations
policies for the prevention or eradication of pest infestation (including cockroach and Maintenance
infestation .
X Results of latest Public Housing Assessment System (PHAS) Assessment (or Annual Plan: Management
other a licable assessment . and O erations
X Follow-up Plan to Results of the PHAS Resident Satisfaction Survey (if Annual Plan: Operations
necessary) and Maintenance and
Communi Service & Self-
Page 9 of 19 form HUD-50075-SA (04/30/2003)
-46-
PHA Name: MOUND
HA Code: MN074
Streamlined Annual Plan for Fiscal Year 2009
List of Su ortin Documents Available for Review
Applicable Supporting Document Related Plan Component
& On
Dis la
Sufficienc
Results of latest Section 8 Management Assessment System (SEMAP) Annual Plan: Management
and O erations
X Any policies governing any Section 8 special housing types Annual Plan: Operations
^ Check here if included in Section 8 Administrative Plan and Maintenance
X Public housing grievance procedures Annual Plan: Grievance
^ Check here if included in the ublic housin A & O Polic Procedures
Section 8 informal review and hearing procedures. Annual Plan: Grievance
^ Check here if included in Section 8 Administrative Plan. Procedures
X The Capital Fund/Comprehensive Grant Program Annual Statement Annual Plan: Capital Needs
/Performance and Evaluation Re ort for an active ant ear.
Most recent CIAP Budget/Progress Report (HUD 52825) for any active CIAP Annual Plan: Capital Needs
ants.
Approved HOPE VI applications or, if more recent, approved or submitted Annual Plan: Capital Needs
HOPE VI Revitalization Plans, or any other approved proposal for development
of ublic housin .
Self-evaluation, Needs Assessment and Transition Plan required by regulations Annual Plan: Capital Needs
implementing Section 504 of the Rehabilitation Act and the Americans with
Disabilities Act. See PIH Notice 99-52 (HA .
Approved or submitted applications for demolition and/or disposition of public Annual Plan: Demolition
housin . and Dis osition
Approved or submitted applications for designation of public housing Annual Plan: Designation of
(Desi ated Housin Plans . Public Housin
Approved or submitted assessments of reasonable revitalization of public Annual Plan: Conversion of
housing and approved or submitted conversion plans prepared pursuant to Public Housing
section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing
Act of 1937, or Section 33 of the US Housin Act of 1937.
Documentation for required Initial Assessment and any additional information Annual Plan: Voluntary
required by HUD for Voluntary Conversion. Conversion of Public
Housin
Approved or submitted public housing homeownership programs/plans. Annual Plan:
Homeownershi
Policies governing any Section 8 Homeownership program Annual Plan:
Section of the Section 8 Administrative Plan) Homeownershi
X Public Housing Community Service Policy/Programs Annual Plan: Community
^ Check here if included in Public Housin A & O Polic Service &Self-Sufficienc
Cooperative agreement between the PHA and the TANF agency and between the Annual Plan: Community
PHA and local em to ment and trainin service encies. Service &Self-Sufficienc
X FSS Action Plan(s) for public housing and/or Section 8. Annual Plan: Community
Service &Self-Sufficienc
X Section 3 documentation required by 24 CFR Part 135, Subpart E for public Annual Plan: Community
housin . Service &Self-Sufficienc
Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services Annual Plan: Community
t ant ro am re orts for ublic housin . Service &Self-Sufficienc
X Policy on Ownership of Pets in Public Housing Family Developments (as Annual Plan: Pet Policy
required by regulation at 24 CFR Part 960, Subpart G).
^ Check here if included in the ublic housin A & O Polic .
The results of the most recent fiscal year audit of the PHA conducted under the Annual Plan: Annual Audit
Single Audit Act as implemented by OMB Circular A-133, the results of that
audit and the PHA's res onse to an findin s.
X Other supporting documents (optional) Streamlined Annual Plan
list individual) ;use as man lines as necess VAWA
Consortium agreement(s) and for Consortium Joint PHA Plans Only: Joint Annual PHA Plan for
Certification that consortium agreement is in compliance with 24 CFR Part 943 Consortia: Agency
pursuant to an opinion of counsel on file and available for inspection. Identification and Annual
Man ement and O erations
Page 10 of 19 form AUD-50075-SA (04/30/2003)
-47-
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1
MEMORANDUM
,--,
September 23, 2008
To: HRA Board Chair and Commissioners
From: Kandis Hanson, City Manager
Catherine Pausche, Finance Director/Treasurer
Re: Westport Properties Management Agreement for the period
October 1, 2008 through December 31, 2008
Westport Properties has provided property management services for Indian Knoll Manor, the
HRA's 50-unit senior housing facility located at 2020 Commerce Boulevard, since 2003.
Last year, we worked with HUD to change the fiscal year end from September 30"' to December
31S`, in order to be consistent with the City's fiscal year end and to save on administrative and
audit costs.
We are requesting your approval of this interim management agreement to bridge the last
agreement that expires on September 30, 2008, to the next two year agreement that will begin on
January 1, 2009. All of the terms of the last agreement are still in effect, including the monthly
~~' management fee of $850.
Please feel free to let Catherine know if you have any questions at (952)472-0633.
-57-
MANAGEMENT AGREEMENT
BETWEEN MOUND HOUSING AND REDEVELOPMENT AUTHORITY
AND WESTPORT PROPERTIES, INC.
THIS AGREEMENT, made by and between Mound Housing and
Redevelopment Authority ("Owner") with offices at Indian Knoll Manor, 2020
Commerce Boulevard Mound, Minnesota 55364, and at City Hall, 5341
Maywood Road, Mound, Minnesota, 55364 and Westport Properties Inc., a
Minnesota corporation ("Agent") with offices at 6715 Penn Avenue South,
Suite 2, Richfield, Minnesota 55423.
WHEREAS, the Housing and Redevelopment Authority of Mound, Mound, MN,
(HRA) entered into a Consolidated Annual Contributions Contract (ACC) No.
C-858, Parts A and B, on January 25, 1996, with the U.S. Department of
Housing and Urban Development (HUD), as amended, which provides
ongoing funding for the maintenance and operation of the HRA's public
housing projects; and
WHEREAS, under Section 5 of Part A of the ACC, the HRA shall develop and
operate all projects covered by the ACC in compliance with all the provisions
of the ACC and all applicable statutes, executive orders, and regulations
issued by HUD,. as they shall be amended from time to time, including but
not limited to, those regulations promulgated by HUD at Title 24 of the Code
of Federal Regulations (CFR), which are hereby incorporated herein by
reference as if fully set forth herein; and
WHEREAS, under Section 5 of Part A of the ACC, the HRA shall ensure
compliance with such requirements by any contractor or subcontractor
engaged in the development or operation of a project covered by this ACC;
In consideration of the covenants herein contained, the parties hereto
agree as follows:
1. Appointment. The Owner hereby appoints the Agent, and the Agent
hereby accepts appointment, on the terms and conditions hereinafter
provided, as the Owner's exclusive agent to manage, and operate the
50-unit apartment building located in Mound, Minnesota, commonly
known as Indian Knoll Apartments, ("Premises").
2.1 Renewal. The term of the Agreement shall be from October
1, 2008 to December 31, 2008 unless terminated as provided in
sections 2.2 and 7.
2.2 Termination By Either Party. This Agreement may be
terminated by either party during its term by the giving of written
notice to the other party. The Agent must give 60-days notice to
the Owner of such termination. The Owner will use its best efforts
-58-
to give 60-days notice to Agent, but may terminate upon the giving
of 30-days notice.
3. Responsibilities of Agent. The Owner agrees to give the Agent
the following authority and powers (all or any of which may be
exercised in the name of the Owner) and the Owner agrees to
assume all expenses in connection therewith.
To prepare a management plan with the Owner that includes an operating
budget and an on-site staffing analysis along with recommendations, for
approval by Owner;
To cause to be hired, paid and supervised all persons necessary to be
employed in order to properly maintain and operate the Premises who, in
each instance, shall be the Agent's and not the Owner's employees, and
cause to be discharged all persons unnecessary or undesirable;
To cause the Premises to be maintained in such condition as may be
deemed advisable by the Owner, and cause routine repairs and incidental
alterations of the building to be made, including, but not limited to, electrical,
plumbing, heating, carpentry, masonry and any other routine repairs and
incidental alterations as may be required in the course of ordinary
maintenance and care of the Premises. Subject to the requirements of
~..., Minnesota Statutes 469.015 and Mound PHA procurement policy, repairs or
alterations involving an expenditure in excess of One Thousand Dollars
($1,000) for-any one item shall be made only with the prior approval of the
Owner, except that emergency repairs, i.e., those immediately necessary for
the preservation of safety of the Premises or for the safety of the Residents
of the Premises or other persons, or required to avoid the suspension of any
necessary service in or to the Premises may be made by the Agent
irrespective of the cost thereof, without the prior approval of the Owner if the
Agent makes a reasonable attempt to communicate with the Owner in order
to obtain such approval;
To recommend, and with the approval of the Owner, cause all such acts
and things to be done in or about the Premises as may be necessary or
desirable to comply with any and all orders or notice of violations affecting
the Premises placed thereon by any federal, state, county or municipal
authority having jurisdiction thereover, except that if failure promptly to
comply with any such order or violation would expose the Owner or the
Agent to criminal liability, the Agent may cause such order or notice of
violation to be complied with or without the prior approval of the Owner if the
Agent makes a reasonable attempt to communicate with the Owner to obtain
such approval, it being understood that the Agent shall notify the Owner
promptly after receipt of any order or notice of violation, as foresaid;
,_., Subject to the requirements of Minnesota Statute 469.015, the Mound
PHA Procurement Policy, and the HUD Capital Funds Program (CFP), to enter
-59-
into all necessary or desirable service contracts in respect to the repair and
operation of the Premises, including without limitation contracts for
electricity, gas, air conditioning, equipment maintenance, water treatment,
janitorial, landscaping, window cleaning, rubbish removal, fuel oil, back-up of
fuel oil; vermin extermination, architects' and engineers' services required
for the planning and supervision of alterations and/or improvements made or
proposed to be made to the Premises, but any such contract having a term
longer than one (1) year or requiring an annual payment in excess of One
Thousand Dollars ($1,000) must be authorized by the Owner;
Subject to the requirements of Minnesota Statute 469.015 and of the
Mound PHA Procurement Policy, to purchase all supplies which shall be
necessary to properly maintain and operate the Premises, and credit to the
Owner any discounts or commissions obtained for purchase, to conduct
solicitation of bids, preparation of bid packages, advertisement of bids, and
tabulation of bids;
To check all bills received for services, work and supplies ordered in
connection with maintaining and operating the Premises and pay or cause all
such bills to be paid, upon authorization and signature of the Owner, from
funds of the Owner;
Insurance coverage for the premises is to be determined by the HRA,
such insurance to be obtained and/or maintained, at the expense of the
Owner;
To cause aII employees of the Agent who handle or are responsible for
safekeeping of any money of the Owner to be covered by a fidelity bond in
favor of the Owner in the amount equal to one month's rent for the property
plus the amount of the Mound PHA reserves; and to obtain a criminal
background check for all employees or personnel on contract who have
access to residents units per state law;
To bill, or cause to be billed, residents for monthly rent and to send late
notices according to the Rent Collection Policy;
To maintain, in a manner customary and consistent with generally
accepted accounting principles and with the assistance of a `fee accountant"
when necessary and with approval by the Owner, a system of accounts to
which shall be entered fully and accurately each and every financial
transaction with respect to the operation of the Premises. To prepare and
render to the Owner, monthly operating statements of operations and such
other reports and in such frequency as specified by Owner;
To keep the Board of Commissioners informed on a monthly basis of the
financial status and physical condition of the Premises and other items that
Owner should reasonably be made aware of;
-60-
~. To cause to be prepared and filed all necessary-forms relating to the
maintenance and operation of the Premises required by any federal, state,
county or municipal authority having jurisdiction thereover;
To set up and maintain, at the Mound HRA office located on 2020
Commerce Boulevard, Mound, Minnesota, orderly files containing records for
income and expenses, insurance policies, leases, correspondence, receipted
bills and vouchers and all other documents and papers pertaining to the
Premises and the operation and maintenance thereof, the same to be and at
all times to remain the property of the Owner, and the Agent shall upon
request of the Owner make same available to the Owner, and the Owner's
accountants and attorneys; and to make all electronic data filing in PIC,
LOCCS, REAC, and other electronic systems as required by HUD, and to
create and submit the PHA Plan annually and complete all reporting as
necessary;
To provide the necessary information to and cooperate with the Owner's
accountants and auditors in regard to the annual audit or any periodic audit
of the books;
To cooperate with Owner's accountants in regard to the preparation and
filing on behalf of federal, state, city and any other filings required by any
governmental authority;
,--~,
To generally, do all things reasonably deemed necessary or desirable for
the proper management of the Premises according to HUD regulations for
Low Rent Public Housing (LRPH) programs, including maintaining all records
and reporting to HUD; and
To perform, for the Owner's account and on its behalf, any lawful act and
everything lawful and necessary or desirable in order to carry out the Agent's
Agreements contained in this Agreement. It is expressly understood and
agreed that everything done by the Agent under the provisions of this
Agreement shall be done as Agent of the Owner, and any and all obligations,
costs or expenses incurred by the Agent in the performance of its obligations
under this Agreement shall be borne by the Owner and not by the Agent. It
being expressly understood, however, that the Agent shall not be
compensated for (i) the costs incurred by the Agent in maintaining its own
office staff, and (ii) its general overhead. Any payments made by the Agent
hereunder shall be made out of such funds as the Agent may from time to
time hold for the accounts of the Owner or as may be provided by the
Owner. The Agent shall not be obligated to make any advance to, or for the
account of, the Owner or pay any amount except out of funds held or
provided aforesaid nor shall the Agent be obliged to incur any extraordinary
liability or obligation unless the Owner shall furnish the Agent with the
necessary funds for the discharge thereof. If Agent shall elect to advance
,--, any money in connection with the property the Owner agrees to reimburse
-61-
the Agent-forthwith and hereby authorizes-the Agent-to deduct such
advances from any money due the Owner.
4. Banking. All funds of the property in the possession of the Agent
shall be held by the Agent for the Owner, in trust, and shall be
deposited by Agent in such bank, as the Owner shall designate, in a
special account maintained by the Agent, for the premises. Such
funds shall not be commingled with other funds collected by the
Agent for its own account or as agent for others, or with the
Agent's own funds and shall remain on deposit until disbursed in
accordance with the terms of the agreement. The Agent shall
furnish the Owner with true and complete copies of all statements
issued by the Bank with respect to such bank account regularly
after their receipt by the Agent.
5. Compensation. The Owner agrees to pay the Agent, during the
term of this Agreement each month an amount equal to $850 per
month;
Owner will reimburse Agent for time and expenses incurred by an on-site
resident manager, a certified occupancy specialist, and a maintenance person
for services (all Agent's employees) provided to Owner at Indian Knoll Manor,
according to a budget pre-approved by Owner.
6. Indemnity. The Owner shall indemnify, defend and save the
Agent harmless from and against all claims, losses, costs and
liabilities arising out of damage to property, or injury to, or death of
persons (including the property and persons of the parties hereto,
and their agents, subcontractors and employees) occasioned by or
in connection with the use, management operation, ownership,
maintenance or control of the Premises; except as to such claims,
losses, costs, and liabilities that are the direct result of willful
misconduct or negligence of Agent or its officers, agents,
subcontractors or employees.
7. Termination. Within 30 (thirty) days of termination of the
Agreement, the parties shall account to each other with respect to
all uncompleted business as follows: (i) the Agent shall deliver to
the Owner all funds and other moneys, and all leases, subleases,
corporate files, books, records and other instruments relating to the
Premises and the Owner, that may be in the possession of the
Agent; and (ii) the Agent shall concurrently take payment of all
fees required to be paid hereunder through the date of termination
of the Agreement by deducting same from all funds and money
otherwise transferred to the Owner under this paragraph.
8. Assignment. The Agent may not assign this Agreement without
the prior written consent of the Board of Commissioners. Subject
-62-
to the provisions hereof, aII of the covenants, conditions and
,~-
obligations contained in this Agreement shall be binding and to the
benefit of the respective successors and assignors of the Owner
and the Agent to the same extent as if each successor and assignor
were in each case named as a party to this Agreement.
9. Severability. If any term or provision of this Agreement or the
application thereof to any person or circumstance shall, to any
extent, be invalid or unenforceable, the remainder of this
Agreement, or the application of such term or provision to persons
or circumstances other than those as to which it is held invalid or
unenforceable, shall not be affected thereby, and each term and
provision of this Agreement shall be valid and enforced to the
fullest extent permitted by law.
10. Applicable Law. This agreement shall be construed and
enforced in accordance with the laws of the State of Minnesota.
11. Notices. All notices, demands, requests or other
communications which may be or are required to be given, served
or sent by either party to the other, shall be in writing and
delivered personally or by certified mail, return receipt requested,
with postage prepaid, at the address first above mentioned. A
,~ party may change the name or address for the giving of notice
provided above by written notice to the other party.
12. Entire Agreement. This agreement and the documents to
which reference in it has been made, shall be construed together
and constitute the entire, full and complete agreement between the
Owner and the Agent, and there are no representations,
inducements, promises, or agreements, oral or otherwise, between
the parties not embodied herein, which are of any force or effect.
13. Modifications. This Agreement may not be changed or
modified except by written document signed by both the Owner
and the Agent.
14. Workers Compensation Insurance. This Agreement shall not
become effective until Agent has provided Owner written evidence
that Agent complies with all applicable worker compensation
insurance requirements.
15. Relationship of Agent to Owner. The relationship of the
parties to this Agreement shall be that of Principal and Agent, and
all duties to be performed by Agent under this Agreement shall be
for and on behalf of Owner, in Owner's name, and for Owner's
,^, account. In taking any action under this Agreement, Agent shall be
acting only as Agent for Owner, and nothing in this Agreement shall
-63-
be construed as creating a partnership, joint venture, or any other
relationship between the parties to this Agreement except that of
Principal and Agent, or as requiring Agent to bear any portion of
losses arising out of or connected with the ownership or operation
of the Premises. Nor shall Agent at any time during the period of
this Agreement be considered a direct employee of Owner. Neither
party shall have the power to bind or obligate the other except as
expressly set forth in this Agreement, except that Agent is
authorized to act with such additional authority and power as may
be necessary to carry out the spirit and intent of this Agreement.
16. Save Harmless. Except as to the willful misconduct or
negligence of Agent, Owner shall indemnify, defend, and save
Agent harmless from all loss, damage, cost, expense (including
attorney's fees), liability, or claims for personal injury or property
damage incurred or occurring in, on or about the Premises. Agent
shall indemnify, defend and save Owner harmless in the same
manner based on the willful misconduct on negligence of Agent.
17. Liability Insurance. Owner shall obtain and keep in force
adequate insurance against physical damage (e.g. fire with
extended coverage endorsement, boiler and machinery, etc.) and
against liability for loss, damage, or injury to property or persons
that might arise out of the occupancy, management, operation, or
maintenance of the Premises. The amounts and types of insurance
shall be acceptable to both Owner and Agent, and any deductible
required under such insurance policies shall be Owner's expense.
Agent shall be covered as an additional insured on all liability
insurance maintained with respect to the Premises. Liability
insurance shall be adequate to protect the interests of both Owner
and Agent and in form, substance, and amounts reasonably
satisfactory to Agent, Owner agrees to furnish Agent with
certificates evidencing such insurance or with duplicate copies of
such policies within three business days of the execution of the
Agreement. If Owner fails to do so, Agent may, but shall not be
obliged to, place said insurance and charge the cost thereof to the
Operating (and/or) Reserve Account(s).
18. Agent Assumes No Liability. Agent assumes no liability
whatsoever for any acts or omissions of Owner, or any previous
Owner of the Premises, or any previous management or other
agent of either. Agent assumes no liability for any failure of or
default by a tenant in the payment of any rent or other charges due
Owner or in the performance of any obligations owed by any tenant
to Owner pursuant to any lease or otherwise, nor does Agent
assume any liability for previously unknown violations of
environmental or other regulations which may become known
during the period this Agreement is in effect. Any such regulatory
-64-
,-- _ __ _ vio~~tion~-or ha~~rds-discover-ed--by~gefl~s~~al-be-b~-oug~t~o-the------------__
attention of the Owner in writing, and Owner shall promptly cure
them.
19. Equal Employment Opportunities. During the performance
of this contract, Westport Properties, Incorporated agrees as
follows:
a. Westport Properties, Incorporated will not discriminate
against any employee or applicant for employment because
of race, color, religion, sex, or national origin.
b. Westport Properties, Incorporated will cause the foregoing
provision to be inserted in all subcontractors for any work
covered by this contract so that such provisions will be
binding upon each subcontractor, provide that the foregoing
provision shall not apply to contractors or subcontractors for
standard commercial supplies or raw materials.
20. HUD Rules and Regulations. In the management of Indian
Knoll Manor, Westport Properties Incorporated shall comply with
rules and regulations established by United States Department of
Housing and Urban Development (HUD) and other appropriate
,.-. government agencies.
Agent shall comply with all applicable requirements of the General Conditions
for Non-Construction Contracts (Form HUD-5370-C dated 05/20/2006)
attached hereto as Exhibit A, and the Maintenance Wage Rate Determination
(Form HUD-52158 dated 04/2005) with effective date October 1, 2005,
attached hereto as Exhibit B. Agent shall require compliance with said
requirements by all subcontractors engaged to assist the Agent for any
subcontract in excess of two thousand dollars ($2,000).
HRA is responsible for monitoring Agent's compliance. Non-compliance by
Agent and its subcontractors will result in findings of non-performance under
the Management Agreement and shall be grounds for termination. Any
finding of non-compliance in underpayment of wages and benefits shall be an
expense from Agent's compensation.
Nothing contained in this Management Agreement shall prohibit or limit the
HRA from the exercise of any other right or remedy existing under applicable
law or available at equity. The HRA's exercise or non-exercise of any right or
remedy under this Management Agreement shall not be construed as a
waiver of the HRA's right to exercise that or any other right or remedy at any
time.
-~-~ Westport Properties Incorporated shall provide all normal public housing
related management functions, including yearly inspections of-all units and
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- ----------~ui+dit~ g-co~rr-non-area's;-a n-n ue-I-i rtco m e-r-ev+~ws-a-rtd-~-e~ t ca ic-ti latfan s ~ __ _
maintaining a waiting list in accordance with the HRA Occupancy Policies,
admission, evictions, and any housing management related functions.
Westport Properties Incorporated shall prepare a monthly report on the
management of Indian Knoll Manor for the HRA Executive Director and HRA
Board of Commissioners. A representative of Westport Properties
Incorporated shall attend HRA Commissioners meetings at least once per
month and at other times as necessary to provide information to the HRA
Board of Commissioners on the Indian Knoll Manor activities and to secure
the HRA Executive Director and/or the Board approvals for purchases/
contracts of over $1,000.
Westport Properties, Incorporated shall ensure that its representative attends
the monthly Resident Council Meeting. The Westport Properties Incorporated
representative shall work with the Resident Council as necessary for the
efficient and amicable operation of Indian Knoll Manor.
Westport Properties, Incorporated shall maintain records on-site and off-site
in accordance with HUD and state records maintenance/disposition
requirements.
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__ ___IM--WITNESS-WNfREOf, the parties-her-eto_intending to be Legally
bound hereby, have executed this Agreement of the day and year first above
written.
Housing and Redevelopment
Authority of Mound
By:
Kandis Hanson
Its: EXECUTIVE DIRECTOR
Date
AGENT: Westport Properties, Incorporated
By:
Cynthia Reiter
Its: PRESIDENT
Date
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