2009-04-14Y~L..~....,.a.... i,.,,.. .~..-..w~wlW...~M.m.... Y y ~ ... .
PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. ~
AGENDA
Page
~.
z.
3.
4.
Open meeting
Action approving agenda, with any amendments
Action approving minutes:
March 24, 2009 regular meeting
Apri17, 2009 special meeting
1
2
Action approving claims
5. Action approving Right of Entry Agreement with City of Mound
for properties at 5533/5545/5555 Shoreline Drive, for participation
in Operation Black Cat emergency training exercise
6. Adjourn
3-7
8-13
l~_J
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
MARCH 24, 2009
The Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met
in regular session on Tuesday, March 24, 2009 at 7:25 p.m. in the council chambers of
city hall
Members present: Chair Mark Hanus; Commissioners David Osmek, Ray Salazar, Heidi
Gesch, and Greg Skinner
Others present: City Attorney John Dean, Executive Director Kandis Hanson, City Clerk
Bonnie Ritter
1. Open meeting
Chair Hanus opened the meeting at 7:25 p.m.
2. Approve aaenda
-mcJ r-A-pr• _
--__-. _ _--l~anser~-r~gt~ested~~e-addi#ion~f-1#em-4~-Set-speeial--HR~r-n9eet' Jfo rl X2009-at------------
6:45 p.m.
MOTION by Salazar, seconded by Gesch to approve the agenda as amended. All voted
in favor. Motion carried.
3. Approve minutes
MOTION by Gesch, seconded by Salazar to approve the minutes of March 10, 2009.
The following voted in favor: Osmek, Salazar, Hanus and Gesch. The following voted
against: None. Skinner abstained from voting because he was absent from that
meeting. Motion carried.
4. Approve claims
MOTION by Hanus, seconded by Gesch to approve the claims in the amount of
$9,848.16. All voted in favor. Motion carried.
4A. Set special meetina for April 7, 2009 at 6:45 p.m.
MOTION by Gesch, seconded by Salazar to set a special HRA meeting. for Tuesday,
April 7, 2009 at 6:45 p.m. All voted in favor. Motion carried.
5. Adiourn
MOTION by Gesch, seconded by Salazar to adjourn at 7:29 p.m. All voted in favor.
Motion carried.
Chair Mark Hanus
Attest: Bonnie Ritter, City Clerk
-1-
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
APRIL 7, 2009
The Housing and Redevelopment Authority in and for the City of Mound, Minnesota met
in special session on Tuesday, April 7, 2009 at 6:45 p.m. in the council chambers of city
hall
Member present: Chair Mark Hanus; Commissioners David Osmek, Ray Salazar, and
Greg Skinner
Members absent: Commissioner Heidi Gesch
Others present: Executive Director Kandis Hanson, City Clerk Bonnie Ritter, Finance
Director Catherine Pausche, Jim Fackler, Sarah Smith.
1. Open meetina
Chair Hanus called the meeting to order at 6:45 p.m.
2. Action on
Pausche reviewed the HUD requirements for this plan.
MOTION by Osmek, seconded by Salazar to adopt the following resolution. All voted in
favor. Motion carried.
RESOLUTION NO. 09-04H: RESOLUTION TO APPROVE AMENDMENT TO
CAPITAL FUND FIVE-YEAR ACTION PLAN (2007-2011)
3. Action on Resolution to Annrove Ampndmpn++~ thra Anna ~~„.+~~ ~...,.~ e......~i
MOTION by Osmek, seconded by Salazar to adopt the following resolution. All voted in
favor. Motion carried.
RESOLUTION NO. 09-05H: RESOLUTION TO APPROVE AMENDMENT TO THE
2009 CAPITAL FUND ANNUAL STATEMENT
MOTION by Osmek, ;
favor. Motion carried.
by Salazar to adopt the following resolution. All voted in
RESOLUTION NO. 09-06: RESOLUTION AUTHORIZING ACCEPTANCE OF THE
2009 AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) ASSISTANCE
5. Adiourn
MOTION by Osmek, seconded by Salazar to adjourn at 6:55 p.m. All voted in favor.
Motion carried.
Attest: Bonnie Ritter, City Clerk
Chair Mark Hanus
-2-
APRIL 14. 2009 H.R.A. CLAIMS REPORT
~ 032709HRA __ $279.53 MAR
•
TOTAL 16 786.78
U
-3-
City Of Mound 04/09/0911:01 AM
,, Page 1
Payments
CITY OF MOUND
Batch Name 032709HRA
Payment
Current Period: March 2009
ComputerpoflarAmt $279.53 Posted
Refer 32709 FRONTIER/CITIZENS COMMUNICA Ck# 003052 3/27/2009
Cash Payment E 680-49800-321 Telephone & Cells 03-13-09 THRU 04-12-09 TELEPHONE $139.67
SERVICE
Invoice 032709 3/27/2009
Cash Payment E 680-49800-321 Telephone & Cells 01-13-09 THRU 02-12-09 TELEPHONE $139.86
SERVICE
Invoice 032709 3/27/2009
Transaction Date 3/27/2009 Due 0 Wells Fargo HRA 10120 Total $279.53
FUnd SUmmary BATCH Total $279.53
10120 Wells-Fargo HRA
680 $279.53
$279.53
Pre-Written Check $279.53
Checks to be Generated by the Compute $0.00
Total $279 ;53 .
-4-
CI'~ Of MOlJtld 04108109 4:41 PM
Page 1
_ ~,
~~
Payments
CITY OF MOUND
Current Period: April 2009
Batch Name 041409HRA User DollarAmt $16,507.25
Payments Computer Dollar Amt $16,507.25
$0.00 In Balance
Refer 41409 ALPHA RUG AND CARPET CLEANI
Cash Payment . E 680-49800-440 Other Contractual Servic #111 #200 #209 #302 CARPET CLEANING $213.00
Invoice 041409 4/14/2009
Transaction Date 3/27/2009 Wells Fargo HRA 10120 Total $213.00
Refer 41409 C & H DISTRIBUTORS, LLC ~ ~ ' " ~ Y
Cash Payment E 680-49800-220 Repair/Maint Supply _
FORMS RACK IN OFFICE $322.03
Invoice 10533476 4/14/2009
Transaction Date 42/2009 Wells Fargo HRA___ 10120 Total $322.03
Refer 41409 CEIVTERPOINT ENERGY (MINNEG _
Cash Payment E 680-49800-383 Gas Utilities 02-16-09 THRU 03-17-09 $1,822.00
Invoice 041409-HRA 4/14/2009
Cash Payment E 680-49800-383 Gas Utilities 02-16-09 THRU 03-17-09 -$169.00
Invoice 041409-HRA 4/14/2009
. w ..,. Date 3/30/2009
Transaction,.:...:... ,,.,~,... , ~.....~
.:,.d~.. , . ::..:r ...,.., Wells Fargo HRA 10120 Total
.: ._,. $1,653.00
Refer 41409 CONCEPT LANDSCAPING .;.. ..,...~..., _.,.,.. ,. , .......,~ ..,. , ~ .... .... .....
ash Payment E 680-49800-440 Other Contractual Servic 03-11-09 PLOW SNOW
nvoice 5081 4/14/2009 $84.00
Transaction Date 4/2/2009 Wells Fargo HRA 10120 Total $84.00
Refer 41409 COVERALL CLEANING CONCEPTS _
Cash Payment E 680-49800-460 Janitorial Services 04-09 CLEANING SERVICE $594.27
Invoice 7070141302 4/14/2009
Cash Payment E 680-49800-460 Janitorial Services 03-23-09 THRU 03-31-09 CLEANING SERVICE $170.71
Invoice 7070140890 4/14/2009
Transaction Date 3/27/2009
..s...~.,..m.a,~„~nm» .J_..a-~~. ..~.,:v.., ~..,..M Wells Fargo HRA 10120 Total
~ . ,~
.
, $764.98
Refer 41409 DA
LBEC ROOFING MAINTENANCE .
.w
., , , ,,.r,,.~
Cash Payment E 680-49800-401 Building Repairs _
REPAIR WATER CUTOFF DRAIN
$680,98
Invoice 44397 4/14/2009
Transaction Date 4/8/2009
,, ,..~,.,,.. _ ~, ,.s .,~ ,~::,. ...,.:~ Wells Fargo HRA 10120 Total
.,. $680.98
Refer 41409 HD SUPPLY FACILITIES MAINTEN ,.
_
Cash Payment E 680-49800-220 Repair/Maint Supply
CARBON MONOXIDEISMOKE ALARMS
$63.24
Invoice 471394571 4/14/2009
ran
saction Date 4/8/2009
Wells Fargo HRA 10120 Total
$63.24
r 41409 HOEFT APPLIANCE CENTER, INC _
Cash Payment E 680-49800-500 Capital Outlay FA #209 STOVE UNIT $460.08
Invoice C98417 4/14/2009 PO 21543 Project CF0803
Transaction D
. ate 3/27/2009
~,„ .;,::, , . ,.,:. « ........ , _:...:., ., ~. Wells Fargo HRA 10120 Total
.
..
.
- $460.08
Refer 4140
9 HOME VALU INTERIORS ,..
.
,
_
Cash Payment E 680-49800-500 Capital Outlay FA
#216 CARPET REPLACEMENT
$337
14
roice 11043898 4/14/2009 PO 21538
.ash Payment E 680-49800
500 C
it
l Project CF0802 .
.
-
ap
a
Outlay FA #304 KITCHEN, BATH TILE REPLACEMENT $684
83
Invoice 041409 4/14/2009 PO 21538 Project CF0802 .
Transaction Date 3/27/2009 Wells Fargo HRA 10120 Total $1,021.87
-5-
City of Mound 04!08/09 4:41 PM
,,
Payments
•...~ Page 2
CITY OF MOUND
Current Period: April 2009
Refer 41409 IKON FINANCIAL SERVICES
Cash Payment E 680-49800-202 Duplicating and copying 04-23-09 THRU 05-22-09 MAINTENANCE $138.45
Invoice 79088956 4/14/2009
Cash Payment E 680-49800-202 Duplicating and copying 02-23-09 THRU 03-23-09 MAINTENANCE $138.45
Invoice 041409 4/14/2009
ran
saction
Date 4/2/2009 Wells Fargo HRA 10120
"F.,._...~ _ .._ ,...,.~:., ,,>,.:: _
, ,.
,
.
.
Total
$276.90
.
.
.
...
,.~N,. ...,....-. .,. ,:::
Refer 414
09 LAKER NEWSPAPER
_
Cash Payment E 680-49800-340 Advertising 03-21-09 HRA DRAFT AMENDMENT
$33.81
Invoice 906597 4/14/2009
Cash Payment E 680-49800-340 Advertising 03-28-09 HRA DRAFT AMENDMENT $33.81
AMENDED
Invoice 908123 4/14/2009
__..- -
Transaction Date 4/2/2009 Wells Fargo HRA 10120
Total
$67.62
Refer 41409 LEAGUE MN CITIES INSURANCE T _
Cash Payment E 680-49800-361 General Liability Ins 2009 CMC 30485 $7,716.00
Invoice 30697 4/14/2009
Transaction Date 4/2/2009 Wells Fargo HRA 10120 Total $7,716.00
Refer 41409 MINNESOTA ELEVATOR, INCORP
Cash Payment E 680-49800-440 Other Contractual Servic 04-09 SERVICE BILLING
" $226.59
"voice 158178 4/14/2009
ransaction Date 4/8/2009 Wells Fargo HRA 10120 Total $226.59
Refer 41409 MINNESOTA LABOR INDUSTRY (1)
Cash Payment E 680-49800-438 Licenses and Taxes BOILER CERTIFICATE $110.00
Invoice 642-3518032267 4/14/2009
,, to 3/27/2009 Wells Fargo HRA 10120
, .,:~.-. r.~,.r„ ,..,...-, .. „~,.,__~.
., y. ~
~:., ,...:
,,
a~ Total $110.00
.
.
.
, ~~, .., ,~ _rt,.,..,~,,., ., ,~ . ..:: ,
....::..
Refe
41 09
NABER, C. AND ASSOCIATES ,:.~,,K. _ ~., .,.:,
Cash Payment E 680-49800-301 Auditing and Acct'g Servi PREPARATION OF 12-31-08 REAL $625.00
Invoice 45954 4/14/2009
Cash Payment E 680-49800-301 Auditing and Acct'g Servi THRU 03-09 ACCOUNTING SERVICES $103.00
Invoice 46030 4/14/2009
Trans
action Date 4/3/2009 Wells Fargo HRA 10120
,. ... ...~.......~...,... H,r ~,,, ._ ,,..,,. ~ ..,.:,.:,
.._
, ,,
~
Total
$728.00
,
r
.
., ..: _ ~. ., :,:~,.: , ,: ., ~ ....
Refer
41409 RHR INFORMATION SERVICES, IN .. . :.. .. ... „ ..
Cash Payment E 680-49800-440 Other Contractual Servic 03-09 BACKGROUND VERIFICATIONS $115.00
Invoice 0320091737A 4/14/2009
Transaction Date 4/8/2009 Wells Fargo HRA 10120 Total $115.00
Refer 41409 STA-SAFE LOCKSMITHS COMPAN _
Cash Payment E 680-49800-401 Building Repairs REKEY ROOMS $94.1 g
Invoice 16037 4/14/2009
Transaction Date 4/8/2009 Wells Fargo HRA 10120 Total $94.19
Refer 41409 TRUE VALUE, MOUND _
Cash Payment E 680-49800-220 Repair/Maint Supply KEYS $4 77
Invoice 57309 4/14/2009
msact~on Date 4/8/2009 Wells Fargo HRA 10120
+
~.~ Total $4,77
Refer 41409
WASTE TECHNOLOG
Y, INCORPO
Cash Payment E 680-49800-384 Refuse/Garbage Dispos 04-09 GARBAGE SERVICE $284.05
Invoice 136391 4/14/2009
-6-
City of Mound 04108109 4;41 PM
,, Page 3
Payments
CITY OF MOUND
Current Period: April 2009
ransa ion ate 4/8/20
09 Wells Far o HRA 10120 Total $284.05
9
... ,,.: .., ,., , ,., _ _ .,,,,.: _,:,:,: ~ ..,.~. , .~ . ,,...., .., r..
,r .,~, ... .: ~. ,~. ~,
Refer 41409 XCEL ENERGY _
Cash Payment E 680-49800-381 Electric Utilities 03-09 #51-6383341-8 $1,620.85
Invoice 266038056 4/14/2009
Transaction Date 4/2/2009 Wells Fargo HRA 10120 Total $1,620.85
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING ~1R Sm ~S
~iv,avr.cv
Pre,Written Check $0.00
Checks to be Generated by the Compute $16,507.25
Total $16,507.25
•
-7-
_,..-_ 5341 Maywood Road
Mound, MN 55364
(952) 472-0604
MEMORANDUM
To: Mound Housing and Redevelopment Authority and Mound City Council
From: Sarah Smith, Community Development Director
Date: 4/9/2009
Re: Right of Entry Agreement by and between the Mound HRA and City
of Mound for Operation Black Cat Project - 5533 / 5545 / 5555
Shoreline Drive and Right of Entry by and between Roger and
Elizabeth Bedcel and the City of Mound - 5567 Shoreline Drive
Summary. A proposed Right of Entry Agreement by and between the Mound
Housing and Redevelopment Authority (HRA) and the City of Mound has been
prepared for the Operation Bladc Cat (OBC) training exercise as the subject
properties located at 5533 / 5545 / 5555 Shoreline Drive are owned by the Mound
HRA. Members may recall that the preparation of this agreement was previously
mentioned at the January 27, 2009 joint City Council /HRA meeting(s) at which time
the OBC exercise was authorized.
A similar agreement has also been prepared to allow for right of entry on to the
property owned by Roger and Elizabeth Becket by the City of Mound for the OBC
exercise.
The Council is advised that the proposed drafts are under currently under final review
by the City Attorney. In the event any changes are suggested, a revised draft will be
provided at the meeting.
Recommendation(s) Approval.
-$-
s
RIGHT OF ENTRY AGREEMENT
THIS AGREEMENT, made on this day of , 2009, by and between the
and the Housing and Redevelopment Authority in and for the City of Mound, Minnesota, a
Minnesota public body corporate and politic having its principal office at 5431 Maywood Road,
Mound, Minnesota, 55364 (the "Grantor") and the City of Mound, a Minnesota municipal
corporation, having its principal office at 5341 Maywood Road, Mound, Minnesota, 55364 (the
"Grantee").
I.
RECITALS
1.01. The Grantor is the fee simple owner of the real .estate located within the City of
Mound, MN, which is located at 5533, 5545 and 5555 Shoreline Drive respectively ("the
Property").
1.02 Grantee is desirous of undertaking any and all activities necessary to plan and
f
prepare the site and buildings for: (i) an emergency training exercise, (ii) use of the Property for the
Operation Black Cat emergency event and (iii) building demolition and restoration on the Property
(Collectively, the "Activities")
-9-
_, 1.03 Subject to the provisions of this Agreement, the Grantor desires to grant Grantee,
and the Grantee desires to secure the consent of the Grantor to enter the Property for the purpose of
carrying out the Activities.
1.04. It is understood that in executing this agreement, Grantor will not be granting (a) any
permanent interest in the Property to Grantee, or (b) exclusive use or possession of the Property to
the Grantee.
II.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and their mutual promises, the
parties hereto hereby agree as follows:
2.01. Ri t of Entry. Effective upon the date hereof, Grantor hereby grants to Grantee,
its agents, employees, involved agencies and personnel and invitees the right to enter upon the
Property for the purpose of undertaking the Activities on the Property. It is understood that all
costs and expenses incurred in connection with the aforementioned activities will be the
responsibility of the Grantee.
2.02 Duration of Right of Entry. The right of entry shall expire on August 1, 2009 or
such earlier date upon which the Activities are completed.
2.03 Conditions . In consideration for such right of entry, Grantee agrees:
(a) to use the Property only for the purposes described herein; and
(b) to do no unnecessary damage to the Property and, subject to the provisions of this
Agreement, restore the Property to substantially the same condition as the
condition in which it was found by Grantor at the time of Grantor's entry upon
the Property pursuant to this Agreement.
-10-
(c) to hold Grantor harmless from and indemnify them from any and all claims,
damages, judgments or obligations, including the cost of defense of suit, arising
out of liens placed on the Property, damage to Property or arising out of injury to
anyone incurred or alleged to have been incurred in connection with or as a result
of any work done pursuant to this Right of Entry Agreement, or as a result of
Grantor's intentional torts or negligence.
(d) to obtain, at Grantee's expense, all licenses and permits required for the
Activities.
2.04. Governing Law. This Agreement shall be interpreted in accordance with the laws of
the state of Minnesota.
2.05. Notices and Demands. All notices, demands or other communications under this
Agreement shall be effective only if made in writing and shall be sufficiently given and deemed
given when delivered personally, transmitted by facsimile, or mailed by certified mail, return
receipt requested, postage prepaid, properly addressed to the addresses first stated above, or to
such other addresses as the parties may from time to time designate in writing and forward to the
other persons entitled to receive notice as provided in this section.
2.06. .Amendment. This Agreement maybe amended by the parties hereto only by written
instrument executed with the same procedures and formality as were followed in the execution of
this Agreement.
-11-
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
their names and on their behalves on or as of the above date:
HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE CITY
OF MOUND, MINNESOTA
By:
Its Chair
And...
By:
Its Executive Director
STATE OF MINNESOTA )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
2009, by and ,
the Chair and Executive Director, respectively, of the Housing and Redevelopment Authority in
and for the City of Mound, Minnesota ("Grantor").
Notary Public
_12_
•
THE CITY OF MOUND, MIlVNESOTA
By:
Its Mayor
And
STATE OF MINNESOTA )
ss.
COUNTY OF )
By:
Its City Clerk
The foregoing instrument was acknowledged before me this day of ,
2009, by and ,the Mayor and City
Clerk ,respectively, on behalf of the City of Mound ("Grantee).
Notary Public
This instrument was drafted by:
THE CITY OF MOUND
5341 Maywood Road
Mound, MN 55364
JBD-213463v2
MA175-32
i
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