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2009-04-28PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. ~i I~ ~ ~~~ AGENDA ,~~ .., y > ~~:G & I~I)~VE,OPMEN'~' AUTHORITY F. ~~~ .28; 2~©~, 7:20 P.M. ' _~ ~, CI~A1UBER's Page 1. Open meeting 2. Action approving agenda, with any amendments 3. Action approving minutes for April 14, 2009 regular meeting 1 • 4. Action approving claims 2-4 5. Review/discussion on Indian Knoll Manor management/operations 5-6 6. Adjourn .7 MOUND HOUSING AND REDEVELOPMENT AUTHORITY • APRIL 14, 2009 The Housing and Redevelopment Authority in and for the City of Mound, Minnesota met in regular session on Tuesday, April 14, 2009 at 7:20 p.m. in the council chambers of city hall Member present: Chair Mark Hanus; Commissioners David Osmek, Ray Salazar, and Heidi Gesch Members absent: Commissioner Greg Skinner Others present: Executive Director Kandis Hanson, City Clerk Bonnie Ritter, Community Development Director Sarah Smith, Finance Director Catherine Pausche, Ken Perbix 1. Open meeting Chair Hanus called the meeting to order at 7:22 p.m. 2. Approve agenda MOTION by Osmek, seconded by Salazar to approve the agenda. All voted in favor. Motion carried. 3. Approve minutes MOTION by Osmek, seconded by Salazar to approve the minutes of March 24, 2009. All voted in favor. Motion carried. • MOTION by Osmek, seconded by Salazar to approve the minutes of the April 7, 2009 special meeting. The following voted in favor: Osmek, Salazar and Hanus. The following voted against: None. Gesch abstained from voting because she was absent from that meeting. 4. Action approving claims MOTION by Osmek, seconded by Gesch to approve the claims in the amount of $16,786.78. All voted in favor. Motion carried. 5. Action approving Right of Entry Agreement MOTION by Salazar, seconded by Osmek to approve the Right of Entry Agreement with the City of Mound for properties at 5533/5545/5555 Shoreline Drive for participation in Operation Black Cat emergency training exercise 6. Adiourn MOTION by Osmek, seconded by Gesch to adjourn at 7:24 p.m. All voted in favor. Motion carried. Chair Mark Hanus Attest: Bonnie Ritter, City Clerk -1- APRIL 28, 2009 H.R.A. CLAIMS REPORT ~ 042809SUE $5,894.29 APR ~ TOTAL 5 894.29 -2- City of Mound J 04/23/09 8:35 AM Page 1 l • Pa yments GITY OF OUND Cun'ent Period: April 2009 Batch Name 042809HRA UserpollarAmt $5,894.29 Payments Computer Dollar Amt $5,894.29 $0.00 In Balance Refer 42809 AECOM, INCORPORATED _ Cash Payment E 680-49800-500 Capital Outlay FA HAZARDOUS MATERIAL ABATEMENT $1,514.50 SURVEY Invoice 446793 4/28/2009 Project CF0902 Transaction Date 4/20/2009 ,b „ x~~ Wells Fargo HRA 10120 .tea ,.~„~. ~~~~ ~PV h .~~. ~. ... Total _ ~ $1,514.50 _ P._ Refer 42809 CULUGAN - METRO , . , .. ., _ _ ,~ Cash Payment E 680-49800-220 Repair/Maint Supply 03-17-09 SOLAR SALT DELIVERY $154.80 Invoice 622816 4/28/2009 Transaction Date 4/21/2009 Wells Fargo HRA 10120 Total $154.80 Refer 42809 ELL/OTTS PAINTING AND DECOR Cash Payment E 680-49800-402 Building Maintenance #108, #206, #407 PAINT $1,439.79 Invoice 903159 4/28/2009 Transaction Date 4/14/2009 ~ Wells Fargo HRA 10120 f , ~u , wa ~ ~ ~ ' ~ ~ ~ "`" ~ Total ~.,k $1,439.79 , Refer 42809 FRONTIER/CITIZENS~COMMUNICA _ _ _ _ _ _ . , `° ~ ~ , ._.„w ~~ Cash Payment E 680-49800-321 Telephone & Cells 04-13-09 THRU 05-12-09 TELEPHONE $138.03 SERVICE • Invoice 042809 4/28/2009 Transaction Date 4/20/2009 Wells Fargo HRA 10120 Total $138.03 Refer 42809 MOUND, CITY OF ~ ~ _~ ~ ~~~~~ ~~ ~~~~~~ ~ ~ e.. ~~ ~~~~~~ ~ ~~ ~ ~ ~ ~~~~~~ ~ ~~ ~ ~ ~~~ Cash Payment E 680-49800-382 Water Utilities 03-09 WATER/SEWER UTILITIES $1,416.92 Invoice 042809 4/28/2009 Transaction Date 4/20/2009 - Wells Fargo HRA 10120 ~` Total $1,416.92 ,~.eK4 Refer 42809 MULTI HOUSING ASS m~«. ~ OC/ATION ., ~'~ - ~ ~ ~- Cash Payment E 680-49800-434 Conference & Training 01-28-09 THRU 08-14-09 CERTIFIED $149.00 RSEIDENTAL MANAGER PROGRAM Invoice 90082 4/28/2009 Transaction Date 4/13/2009 Wells Fargo HRA 10120 Total $149.00 Refer 42809 ON TIME DELIVERY SERVICE _ Cash Payment E 680-49800-322 Postage 04-28-09 DELIVERY SERVICE $66.66 Invoice 60021 4/28/2009 Transaction Date 4/20/2009 Wells Fargo HRA 10120 Total $66.66 Refer 42809 PROGRAMMED MANAGEMENT CO _ Cash Payment E 680-49800-301 Auditing and Acct'g Servi MARCH, APRIL ADVANTAGE LICENSE $827.60 Invoice 04012009400242 4/28/2009 Transaction Date 4/13/2009 Wells Fargo HRA 10120 Total $827.60 Refer 42809 RENTAL RESEARCH SERVICES, 1 Cash Payment E 680-49800-440 Other Contractual Servic 02-09 CREDIT CHECKS FOR RENTALS $142.50 Invoice Y210610209M 4/28/2009 Cash Payment E 680-49800-440 Other Contractual Servic 01-09 CREDIT CHECKS FOR RENTALS $44.49 Invoice 042809 4/28/2009 Transaction Date 4/20/2009 Wells Fargo HRA 10120 Total $186.99 -3- ..--- I, .s. _ CITY OF MOUND^ Fund Summary 680 HRA PUBLIC HOUSING City of Mound Payments Cun'ent Period: April 2009 10120 Wells Fargo HRA $5,894.29 $5,894.29 04!23109 8:35 AM Page 2 Pre-Written Check $0.00 Checks to be Generated by the Compute $5,894.29 Total $5,894.29 -4- • 5341 Maywood Road Mound, MN 55364 (952) 472-0604 MEMORANDUM To: Mound Housing and Redevelopment Authority (HRA) From: Sarah Smith, Community Development Director Date: 4/23/2009 Re: Indian Knoll Public Housing Management Research Update / Next Steps Summary. As requested by the HRA, an interdepartmental review of the Indian Knoll public housing complex is underway with regard to current and future operations, management and ownership. Provided below is a brief update of some of the activities which have been completed and/or are in process: Research Update and/or Information. • Staff contacted City Attorney John Dean regarding a similar housing facility in the City of Faribault who recently transferred management and/or ownership of a • public housing complex. Information on this matter is forthcoming including details regarding the process(es) undertaken. • Reviewed research information assembled by Finance Director Catherine Pausche. Additionally, Staff is reviewing historic and/or archived project files. • Conducted intemet research re: "Disposition of Public Housing and Sale': • Staff reviewed the agreement between City / HRA for the City to do work and be reimbursed dated April 2001. Further review of the agreement is underway. • The HUD project number for Indian Knoll is MN074001; the date of the Annual Contribution Contract with HUD is 6/3/70. • Staff contacted with Lucy Beckwell who is a Public Housing Revitalization Specialist for HUD (Minneapolis Office) on April 14, 2009: -Any proposed occupancy change requires an amendment to the Designated Housing Plan be approved by HUD; details regarding this process are being researched. -5- - Indian Knoll is subject to a 40-year public housing contract under HUD regulations; the specific "effective date" has not yet been determined. - the HRA could pursue an `Administrative Amendment"to transfer the asset to another qualified and eligible agency /organization. Ms. Beckwell did not believe there was any issue if the accepting agency was located outside of the City or County limits. • Contacted Julie Frick, Carver County Community Development Authority (CDA) Executive Director, who originally assumed management and was also transferred ownership of the Spruce Apartments from the City of Waconia HRA. Staff met with Ms. Frick on April 22, 2009 to discuss public housing management, HUD regulations, etc. - Carver County CDA manages over 500 housing units. - It took approximately 8 years for the asset transfer to take place between the City of Waconia HRA and Carver County CDA for the Spruce Apartment housing complex. - Ms. Frick expressed her willingness to assist Staff and the HRA with its analysis including her attendance at an upcoming HRA workshop meeting to be scheduled. - Ms. Frick will be forwarding a copy of Carver County CDA's current lease and housing management policies to Mound Staff. Ms. Frick emphasized the value of awell-written lease and policies and also mentioned the importance of having an on-site resident manager, if possible. • A technical review and analysis of the existing mechanical system(s) at Indian Knoll is being prepared by MnSpect. A report will be forthcoming soon. • Meeting(s) and/or discussions with organizations who manage and/or own similar public housing facilities are pending. Next Steps and Recommendation. Respectfully, Staff recommends the HRA schedule a special meeting/workshop to be held on Tuesday, May 12, 2009 (time to be determined) to undertake discussions with the HRA regarding the Indian Knoll public housing complex. • Page 2 -6-