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2009-12-08PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. .. ~~~~ AGENDA ~ °I'~ l~IOUND' HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING TUESDAY, DECEMBER 8, 2009 7:20 P.M. I~~OUND CITY COUNCIL CHAMBERS Pale 1. Open meeting 2. Action approving agenda, with any amendments 3. Action approving minutes: November 24, 2009 1 • 4. Action approving claims 2-22 5. Catherine Pausche, Treasurer A. Action on Resolution Certifying the PHA will Carry Out 23 the Public Housing Program of the Agency in Conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, Section 504 of the Rehabilitation Act of 1973, and the Title II of the Americans with Disability Act of 1990, and will Affirmatively Further Fair Housing B. Action approving 2010 Indian Knoll Manor Budget 24-27 6. Adjourn • MOUND HOUSING AND,REDEVELOPMENTAUTHORlTY NOVEMBER 24, 2009 The Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday, November 24, 2009, at 7:25 p.m. in the council chambers of city hall Members present: Chair Mark Hanus; Commissioners David Osmek, Ray Salazar, Heidi Gesch and Greg Skinner Others present: City Manager Kandis Hanson, Community Development Director Sarah Smith. 1. Open meeting Chair Hanus opened the meeting at 7:25 p.m. 2. Approve agenda MOTION by Osmek, seconded by Salazar to approve the agenda. All voted in favor. Motion carried. 3. Approve minutes MOTION by Osmek, seconded by Gesch to approve the minutes of the November 10, 2009 meeting. All voted in favor. Motion carried. • 4. Approve claims MOTION by Osmek, seconded by Salazar to approve the claims in the amount. of $6,104.45. All voted in favor. Motion carried. 5. Adiourn MOTION by Osmek, seconded by Salazar to adjourn at 7.:26 p.m. All voted in favor. Motion carried. Chair Mark Hanus Attest: Bonnie Ritter, City Clerk -1- DECEMBER 08, 2009 H.R.A. CLAIMS REPORT 02-09 CITY BILLING $5,936.36 FEB 03-09 CITY BILLING $16,313.39 MAR 04-09 CITY BILLING $10,558.04 APR 05-09 CITY BILLING $6,268.01 MAY 06-09 CITY BILLING $5,732.73 JUN 07-09 CITY BILLING $6,573.42 JUL 08-09 CITY BILLING $6,137.95 AUG 09-09 CITY BILLING $6,594.55 SEPT 10-09 CITY BILLING $6,613.48 OCT 1 20809 H RA $32,634.60 D EC TOTAL $103,362.53 -2- City of Mound 12rovos 8:2~ AM Page 1 • Payments Current Period: February 2009 Batch Name 0209HSGCORD User Dollar Amt $5,936.36 Payments Computer Dollar Amt $5,936.36 $0.00 In Balance Refer 22809 MOUND, C/TY OF _... _ Cash Payment _ _ _ E 680-49800-101 F T Empl Regular 02-09 HOUSING COORD TOTAL PAY $1,392.52 Invoice 022809 2/28/2009 Cash Payment E 680-49800-122 FICA 02-09 HOUSING COORD FICA $106.53 Invoice 022809 2/28/2009 Cash Payment E 680-49800-121 PERA 02-09 HOUSING COORD PERA „ $94.00 Invoice 022809 2/28/2009 Cash Payment E 680-49800-131 Employer Paid Health 02-09 HOUSING COORD HEALTH INSUR ".! $348.75 Invoice 022809 2/28/2009 Cash Payment E 680-49800-133 Employer Paid Dental 02-09 HOUSING COORD DENTAL INSUR ' $14.24 Invoice 022809 2/28/2009 Cash Payment E 680-49800-134 Employer Paid Life 02-09 HOUSING COORD LIFE INSUR $0.75 Invoice 022809 2/28/2009 Cash Payment E 680-49800-135 Employer Health Care S 02-09 HOUSING COORD HEALTH CARE $55.70 SAVINGS Invoice 022809 2/28/2009 Cash Payment E 680-49800-137 LTD 02-09 HOUSING COORD LTD $6.27 • Invoice 022809 2/28/2009 Cash Payment E 680-49800-151 Worker's Comp Insuranc 02-09 HOUSING COORD WORKERS COMP $10.85 Invoice 022809 2/28/2009 ' Cash Payment E 680-49800-202 Duplicating and copying 02-09 COPIES ', $70.85 Invoice 022809 2/28/2009 Cash Payment E 680-49800-322 Postage 02-09 POSTAGE $0.00 Invoice 022809 2/28/2009 Cash Payment E 680-49800-205 Computer Hardware/Soft 02-09 COMPUTER, SOFTWARE $1,335.90 Invoice 022809 2/28/2009 Cash Payment E 680-49800-307 Admin/Finance/Compute 02-09 ADMINISTRATIVE $2,500.00 Invoice 022809 2/28/2009 Transaction Date 11/24/2009 Wells Fargo HRA 10120 Total __.: _. _ $5,936.36 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $5,936.36 ____ _ __ $5,936.36 Pre-Written Check $0.00 Checks to be Generated by the Compute $5,936.36 Total $5,936.36 -3- City of Mound Payments Current Period: March 2009 Batch Name 0309HSGCORD Payments User Dollar Amt $16,313.39 Computer Dollar Amt $16,313.39 $0.00 In Balance Refer 33009 MOUND, CITY OF _ Cash Payment _ _.. _ E 680-49800-101 F T Empl Regular 03-09 HOUSING COORD TOTAL PAY Invoice 033009 3/30/2009 Cash Payment E 680-49800-122 FICA 03-09 HOUSING COORD FICA Invoice 033009 3/30/2009 Cash Payment E 680-49800-121 PERA 03-09 HOUSING COORD PERA Invoice 033009 3/30/2009 Cash Payment E 680-49800-131 Employer Paid Health 03-09 HOUSING COORD HEALTH INSUR Invoice 033009 3/30/2009 Cash Payment E 680-49800-133 Employer Paid Dental 03-09 HOUSING COORD DENTAL INSUR Invoice 033009 3/30/2009 Cash Payment E 680-49800-134 Employer Paid Life 03-09 HOUSING COORD LIFE INSUR Invoice 033009 3/30/2009 Cash Payment E 680-49800-135 Employer Health Care S 03-09 HOUSING COORD HEALTH CARE SAVINGS Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Cash Payment Invoice 033009 Transaction Date 3/30/2009 E 680-49800-137 LTD 03-09 HOUSING COORD LTD 3/30/2009 E 680-49800-151 Worker's Comp Insuranc 03-09 HOUSING COORD WORKERS COMP 3/30/2009 E 680-49800-111 Other IKM Maint 03-09 PNV MAINTENANCE 3/30/2009 E 680-49800-130 Employer Paid Ins (GEN 03-09 PNV MAINTENANCE BENEFITS 3/30/2009 E 680-49800-202 Duplicating and copying 03-09 COPIES 3/30/2009 E 680-49800-322 Postage 03-09 POSTAGE 3/30/2009 G 680-20701 Due to General Funds 03-09 CASH LOAN 3/30/2009 E 680-49800-205 Computer Hardware/Soft 03-09 DELL COMPUTER 3/30/2009 E 680-49800-220 Repair/Maint Supply 03-09 MISC TOOL AND PARTS 3/30/2009 E 680-49800-200 Office Supplies 03-09 MISC OFFICE SUPPLIES 3/30/2009 12/01 /09 8:33 AM Page 1 r !.$1,819.26 $139.17 ' $122.80 $455.63 $18.60 $0.98 $72.77 $8.19 I $14.19 $523.31 $130.83 $0.00 $12.68 $10,000.00 $191.35 ;$159.91 `$143.72 E 680-49800-307 Admin/Finance/Compute 03-09 ADMINISTRAITVE $2,500.00 3/30/2009 11/24/2009 Wells Fargo HRA 10120 Total $16,313.39 -4- City of Mound Payments Fund Summary 680 HRA PUBLIC HOUSING Current Period: March 2009 10120 Wells Fargo HRA $16,313.39 $16,313.39 12101109 8:33 AM Page 2 Pre-Written Check $0.00 Checks to be Generated by the Compute $16,313.39 Total $16, 313.39 -5- City of Mound Payments Current Period: April 2009 Batch Name 0409HSGCOOD User Dollar Amt $10,558.04 Payments Computer Dollar Amt $10,558.04 ___ $0.00 In Balance Refer 43009 MOUND, CITY OF _ Cash Payment E 680-49800-101 F T Empl Regular 04-09 HOUSING COORD, QUAAS Invoice 043009 4/30/2009 Cash Payment E 680-49800-101 F T Empl Regular 04-09 HOUSING COORD, ROBERTS Invoice 043009 4/30/2009 Cash Payment E 680-49800-122 FICA 04-09 HOUSING COORD FICA Invoice 043009 4/30/2009 Cash Payment E 680-49800-121 PERA 04-09 HOUSING COORD PERA Invoice 043009 4/30/2009 Cash Payment E 680-49800-131 Employer Paid Health 04-09 HOUSING COORD HEALTH INSUR Invoice 043009 4/30/2009 Cash Payment E 680-49800-133 Employer Paid Dental 04-09 HOUSING COORD DENTAL INSUR Invoice 043009 4/30/2009 Cash Payment E 680-49800-134 Employer Paid Life 04-09 HOUSING COORD LIFE INSUR Invoice 043009 4/30/2009 Cash Payment E 680-49800-135 Employer Health Care S O4-09 HOUSING COORD HEALTH CARE SAVINGS Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Cash Payment Invoice 043009 Transaction Date 4/30/2009 E 680-49800-137 LTD 04-09 HOUSING COORD LTD 4/30/2009 E 680-49800-151 Worker's Comp Insuranc 04-09 HOUSING COORD WORKERS COMP 4/30/2009 E 680-49800-111 Other IKM Maint 04-09 PNV MAINTENANCE 4/30/2009 E 680-49800-130 Employer Paid Ins (GEN 04-09 PNU MAINTENANCE BENEFITS 4!30/2009 E 680-49800-202 Duplicating and copying 04-09 COPIES 4/30!2009 E 680-49800-322 Postage 04-09 POSTAGE 4/30/2009 E 680-49800-321 Telephone & Cells 04-09 CELL PHONE 4/30/2009 E 680-49800-301 Auditing and Acct'g Senri 04-09 AUDIT FEES 4/30/2009 E 680-49800-431 Meeting Expense 04-09 RESIDENT MEETING SUPPLIES 4/30/2009 E 680-49800-220 Repair/Maint Supply 04-09 KEYS 12/01 /0918:39 AM Page 1 $89.84 $517.29 $39.57 $34.92 ,$120.94 $4.94 I $0.26 $20.69 $2.33 $4.03 $1,551.87 $387.97 $0.00 ', $16.19 $192.80 $5,000.00 $69.32 $5.08 4/30/2009 E 680-49800-307 Admin/FinancelCompute 04-09 ADMINISTRATIVE $2,500.00 4/30/2009 11/24/2009 Wells Fargo HRA 10120 Total $10,558.04 -6- City of Mound Payments Fund Summary 680 HRA PUBLIC HOUSING Current Period: April 2009 10120 Wells Fargo HRA $10,558.04 $10,558.04 12/01/09.8:39 AM Page 2 Pre-Written Check $0.00 Checks to be Generated by the Compute $10,558.04 Total $10,558.04 -]- City of Mound Payments Current Period: May 2009 Batch Name 0509HSGCORD Payments Refer 53109 MOUND, CITY OF User Dollar Amt $6,268.01 Computer Dollar Amt $6,268.01 $0.00 In Balance Cash Payment E 680-49800-101 F T Empl Regular 05-09 HOUSING COORD TOTA Invoice 053109 5/31/2009 Cash Payment E 680-49800-122 FICA 05-09 HOUSING COORD FICA Invoice 053109 5/31/2009 Cash Payment E 680-49800-121 PERA 05-09 HOUSING COORD PERA Invoice 053109 5/31/2009 Cash Payment E 680-49800-131 Employer Paid Health 05-09 HOUSING COORD HEALTH INSUR Invoice 053109 5/31/2009 Cash Payment E 680-49800-133 Employer Paid Dental 05-09 HOUSING COORD DENTAL INSUR Invoice 053109 5/31/2009 Cash Payment E 680-49800-134 Employer Paid Life 05-09 HOUSING COORD LIFE INSUR Invoice 053109 5/31!2009 Cash Payment E 680-49800-135 Employer Health Care S 05-09 HOUSING COORD HEALTH CARE SAVINGS Invoice 053109 Cash Payment Invoice 053109 Cash Payment Invoice 053109 Cash Payment Invoice 053109 Cash Payment Invoice 053109 Cash Payment Invoice 053109 Cash Payment Invoice 053109 Cash Payment Invoice 053109 Cash Payment Invoice 053109 Transaction Date 5/31 /2009 E 680-49800-137 LTD 05-09 HOUSING COORD LTD 5/31 /2009 E 680-49800-151 Worker's Comp Insuranc 05-09 HOUSING COORD WORKERS COMP 5/31 /2009 E 680-49800-111 Other IKM Maint 05-09 PNV MAINTENANCE 5/31/2009 E 680-49800-130 Employer Paid Ins (GEN 05-09 PNV MAINTENANCE BENEFITS 5/31 /2009 E 680-49800-202 Duplicating and copying 05-09 COPIES 5/31 /2009 12/01 /09 8:46 AM ~i' Page 1 $842.10 $64.42 $56.84 $196.88 $8.04 $0.42 $33.68 $3.79 $6.57 $1,612.02 " $403.01 $36.89 E 680-49800-322 Postage 05-09 POSTAGE $0.00 5/31 /2009 E 680-49800-220 Repair/Maint Supply 05-09 HD SUPPLY, VERTICLE BLINDS $503.35 5/31/2009 E 680-49800-307 Admin/Finance/Compute 05-09 ADMINISTRATIVE '!$2,500.00 5/31 /2009 11/25/2009 Wells Fargo HRA 10120 Total '$6,268.01 -$- City of Mound 12/01/09 8:46 AM Page 2 • Payments Current Period: May 2009 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $6,268.01 __ _ $6,268.01 Pre-Written Check $0.00 Checks to be Generated by the Compute $6,268.01 _.__ __. Total $6,268.01 -9- City of Mound 12/01/09 8:55 AM Page 1 Payments Current Period: June 2009 Batch Name 0609HSGCORD User Dollar Amt $5,732.73 Payments Computer Dollar Amt $5,732.73 $0.00 In Balance Refer 63009 MOUND, CITY OF Cash Payment E 680-49800-101 F T Empl Regular 06-09 HOUS COORD TOTAL PAY $`I ,040.60 Invoice 063009 6/30/2009 Cash Payment E 680-49800-122 FICA 06-09 HOUS COORD FICA Ii $79.60 Invoice 063009 6/30/2009 Cash Payment E 680-49800-121 PERA 06-09 HOUS COORD PERA i~ $70.24 Invoice 063009 6/30/2009 Cash Payment E 680-49800-131 Employer Paid Health 06-09 HOUS COORD HEALTH INSUR $243.28 Invoice 063009 6/30/2009 Cash Payment E 680-49800-133 Employer Paid Dental 06-09 HOUS COORD DENTAL INSUR $9.93 Invoice 063009 6/30/2009 Cash Payment E 680-49800-134 Employer Paid life 06-09 HOUS COORD LIFE INSUR $0.52 Invoice 063009 6/30/2009 Cash Payment E 680-49800-135 Employer Health Care S 06-09 HOUS COORD HEALTH CARE SAVINGS '; $41.63 Invoice 063009 6/30/2009 Cash Payment E 680-49800-137 LTD 06-09 HOUS COORD LTD $4.69 Invoice 063009 6/30/2009 Cash Payment E 680-49800-151 Worker's Comp Insuranc 06-09 HOUS COORD WORKERS COMP $8.11 Invoice 063009 6/30/2009 Cash Payment E 680-49800-111 Other IKM Maint 06-09 PNV MAINTENANCE. $:1,178.94 Invoice 063009 6/30/2009 I Cash Payment E 680-49800-130 Employer Paid Ins (GEN 06-09 PNV MAINTENANCE BENEFITS $294.74 Invoice 063009 6/30/2009 Cash Payment E 680-49800-202 Duplicating and copying 06-09 COPIES " $15.60 Invoice 063009 6/30/2009 Cash Payment E 680-49800-322 Postage 06-09 POSTAGE $67.75 Invoice 063009 6/30/2009 Cash Payment E 680-49800-321 Telephone & Cells 06-09 CELL PHONE I $128.13 Invoice 063009 6/30/2009 Cash Payment E 680-49800-220 Repair/Maint Supply 06-09 MISCELLANEOUS SUPPLIES ';, $48.97 Invoice 063009 6/30/2009 Cash Payment E 680-49800-307 Admin/Finance/Compute 06-09 ADMINISTRATIVE $2,500.00 Invoice 063009 6/30/2009 Transaction Date 11/25/2009 Wells Fargo HRA 10120 Total $'5,732.73 -~~- Clt~/ Of IIflOU11Cl 12/01/09 8:55 AM ' Page 2 Payments Current Period: June 2009 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $5,732.73 $5,732.73 Pre-Written Check $0.00 Checks to be Generated by the Compute $5,732.73 Total $5,732.73 • -~~- City of Mound Payments Current Period: July 2009 Batch Name 0709HOUSCORD User Dollar Amt $6,573.42 Payments Computer Dollar Amt $6,573.42 $0.00 In Balance Refer 73109 MOUND, C/7Y OF _ Cash Payment E 680-49800-101 F T Empl Regular 07-09 HODS CORD TOTAL PAY Invoice 073109 7/31/2009 Cash Payment E 680-49800-122 FICA 07-09 HOUS CORD FICA Invoice 073109 7/31/2009 Cash Payment E 680-49800-121 PERA 07-09 HOUS CORD PERA Invoice 073109 7/31 /2009 Cash Payment E 680-49800-131 Employer Paid Health 07-09 HODS CORD HEALTH INSUR Invoice 073109 7/31/2009 Cash Payment E 680-49800-133 Employer Paid Dental 07-09 HOUS CORD DENTAL INSUR Invoice 073109 7/31!2009 Cash Payment E 680-49800-134 Employer Paid Life 07-09 HOUS CORD LIFE INSUR Invoice 073109 7/31!2009 Cash Payment E 680-49800-135 Employer Health Care S 07-09 HODS CORD HEALTH CARE SAVINGS Invoice 073109 7/31/2009 Cash Payment E 880-49800-137 LTD 07-09 HOUS CORD LTD Invoice 073109 7/31/2009 Cash Payment E 680-49800-151 Worker's Comp Insuranc 07-09 HOUS CORD WORKERS COMP Invoice 073109 7/31/2009 Cash Payment E 680-49800-111 Other IKM Maint 07-08 PNV MAINTENANCE Invoice 073109 7/31/2009 Cash Payment E 680-49800-130 Employer Paid Ins (GEN 07-08 PNV MAINTENANCE BENEIFTS Invoice 073109 7/31/2009 Cash Payment E 680-49800-202 Duplicating and copying 07-09 COPIES Invoice 073109 7/31/2009 Cash Payment E 680-49800-322 Postage 07-09 POSTAGE Invoice 073109 7/31/2009 Cash Payment E 680-49800-321 Telephone & Cells 07-09 CELL PHONE Invoice 073109 7/31/2009 Cash Payment E 680-49800-304 Legal Fees 07-08 LEGAL Invoice 073109 7/31/2009 Cash Payment E 680-49800-220 Repair/Maint Supply 07-09 MISCELLANEOUS SUPPLIES Invoice 073109 7/31/2009 Cash Payment E 680-49800-307 Admin/Finance/Compute 07-09 ADMINISTRATIVE Invoice 073109 7/31/2009 Transaction Date 11/25/2009 Wells Fargo HRA 10120 Total 12/01 /09.9:02 AM Page 1 $1,587.96 '$121.48 ;$107.19 $258.75 '.! $10.57 $0.56 ', $63.52 $7.15 $12.39 $;1,154.88 $288.72 i! $26.92 $0.00 ` $55.67 `; $203.50 I $174.16 ~, $2,500.00 6,573.42 3 1 City of Mound 12/01/09'',.9:02 AM '' Page 2 • Payments Current Period: July 2009 f Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $6,573.42 $6,573.42 Pre-Written Check $0.00 Checks to be Generated by the Compute $6,573.42 Total $6,573.42 • -13- City of Mound Payments Batch Name 0809HOURCORD Payments Current Period: August 2009 User Dollar Amt $6,137.95 Computer Dollar Amt $6,137.95 $0.00 In Balance 12/01 /09'' 9:08 AM '; Page 1 Refer 83109 MOUND, Cl7'Y OF _ Cash Payment E 680-49800-101 F T Empl Regular 08-09 HOUS CORD TOTAL PAY Invoice 083109 8/31/2009 Cash Payment E 680-49800-122 FICA 08-09 HOUS CORD FICA Invoice 083109 8/31/2009 Cash Payment E 680-49800-121 PERA 08-09 HODS CORD PERA Invoice 083109 8/31/2009 Cash Payment E 680-49800-131 Employer Paid Health 08-09 HOUS CORD HEALTH INSURANCE Invoice 083109 8/31/2009 Cash Payment E 680-49800-133 Employer Paid Dental 08-09 HOUS CORD DENTAL INSUR Invoice 083109 8/31/2009 Cash Payment E 680-49800-134 Employer Paid Life 08-09 HOUS CORD LIFE INSUR Invoice 083109 8/31/2009 Cash Payment E 680-49800-135 Employer Health Care S 08-09 HOUS CORD HEALTH CARE SAVINGS Invoice 083109 8/31/2009 Cash Payment E 680-49800-137 LTD 08-09 HOUS CORD LTD Invoice 083109 8/31/2009 Cash Payment E 680-49800-151 Worker's Comp Insuranc 08-09 HOUS CORD WORKERS COMP Invoice 083109 8/31/2009 Cash Payment E 680-49800-111 Other IKM Maint 08-09 PNV MAINTENANCE Invoice 083109 8/31/2009 Cash Payment E 680-49800-130 Employer Paid Ins (GEN 08-09 PNV MAINTENANCE BENEFITS Invoice 083109 8/31/2009 Cash Payment E 680-49800-202 Duplicating and copying 08-09 COPIES Invoice 083109 8/31/2009 Cash Payment E 680-49800-322 Postage 08-09 POSTAGE Invoice 083109 8/31/2009 Cash Payment E 680-49800-321 Telephone & Cells 08-09 CELL PHONE Invoice 083109 8!31/2009 Cash Payment E 680-49800-210 Operating Supplies 08-09 PATIE CHAIRS Invoice 083109 8/31/2009 Cash Payment E 680-49800-307 Admin/Finance/Compute 08-09 ADMINISTRATIVE Invoice 083109 8/31/2009 Transaction Date 11/25/2009 Wells Fargo HRA 10120 Total i $~h , 599.99 $122.40 $108.00 ':$374.06 $15.27 ",, $0.81 ', $64.00 $7.20 '! $12.48 i$697.74 $174.44 $19.36 `; $0.00 i, $57.08 i $385.12 $,2,500.00 $6,137.95 -14- City of Mound Fund Summary 680 HRA PUBLIC HOUSING Payments Current Period: August 2009 10120 Wells Fargo HRA $6,137.95 $6,137.95 12/01 /09 9:08 AM Page 2 rs Pre-Written Check $0.00 Checks to be Generated by the Compute $6,137.95 Total $6,137.95 -15- City of Mound Payments Batch Name 0909HOUSCORD Payments Current Period: September 2009 UserpollarAmt $6,594.55 Computer Dollar Amt $6,594.55 $0.00 In Balance Refer 93009 MOUND, CITY OF Cash Payment E 680-49800-101 F T Empl Regular 09-09 HOUS CORD TOTAL PAY Invoice 093009 9/30/2009 Cash Payment E 680-49800-122 FICA 09-09 HOUS CORD FICA Invoice 093009 9/30/2009 Cash Payment E 680-49800-121 PERA 09-09 HOUS CORD PERA Invoice 093009 9/30/2009 Cash Payment E 680-49800-131 Employer Paid Health 09-09 HOUS CORD HEALTH INSUR Invoice 093009 9/30/2009 Cash Payment E 680-49800-133 Employer Paid Dental 09-09 HOUS CORD DENTAL INSUR Invoice 093009 9/30/2009 Cash Payment E 680-49800-134 Employer Paid Life 09-09 HOUS CORD LIFE INSUR Invoice 093009 9/30/2009 Cash Payment E 680-49800-135 Employer Health Care S 09-09 HOUS CORD HEALTH CARE SAVINGS Invoice 093009 9/30/2009 Cash Payment E 680-49800-137 LTD 09-09 HOUS CORD LTD Invoice 093009 9/30/2009 Cash Payment E 680-49800-151 Worker's Comp Insuranc 09-09 HOUS CORD WORKERS COMP Invoice 093009 9/30/2009 Cash Payment E 680-49800-111 Other IKM Maint 09-09 PNV MAINTENANCE Invoice 093009 9/30/2009 Cash Payment E 680-49800-130 Employer Paid Ins (GEN 09-09 PNV MAINTENANCE BENEFITS Invoice 093009 9/30/2009 Cash Payment E 680-49800-202 Duplicating and copying 09-09 COPIES Invoice 093009 9/30/2009 Cash Payment E 680-49800-322 Postage 09-09 POSTAGE Invoice 093009 9/30/2009 Cash Payment E 680-49800-321 Telephone & Cells 09-09 CELL PHONE Invoice 093009 9/30/2009 Cash Payment E 680-49800-307 Admin/Finance/Compute 09-09 ADMINISTRATIVE Invoice 093009 9/30/2009 Transaction Date 11/25/2009 Wells Fargo HRA 10120 12/01 /09 9:14 AM Page 1 x2,153.37 $164.73 $145.35 > $503.44 $20.56 $1.09 $86.13 $9.69 i $16.80 !' $673.68 ', $168.42 ':, $13.24 ',' $83.75 ',!, $54.30 $2,500.00 Total $6,594.55 -16- .7 J e Fund Summary 680 HRA PUBLIC HOUSING Pre-Written Check $0.00 Checks to be Generated by the Compute $6,594.55 Total $6,594.55 City of Mound Payments Current Period: September 2009 10120 Wells Fargo HRA $6,594.55 $6,594.55 12/01 /09 9:14 AM Page 2 -17- City of Mound Payments Batch Name 1009HOUSCORD Payments Refer 1 E+06 MOUND, CITY OF Current Period: October 2009 User Dollar Amt $6,613.48 Computer Dollar Amt $6,613.48 $0.00 In Balance Cash Payment E 680-49800-101 F T Empl Regular 10-09 HOUS CORD TOTAL PAY Invoice 103109 10/31/2009 Cash Payment E 680-49800-122 FICA 10-09 HOUS CORD FICA Invoice 103109 10/31/2009 Cash Payment E 680-49800-121 PERA 10-09 HOUS CORD PERA Invoice 103109 10/31/2009 Cash Payment E 680-49800-131 Employer Paid Health 10-09 HOUS CORD HEALTH INSUR Invoice 103109 10/31/2009 Cash Payment E 680-49800-133 Employer Paid Dental 10-09 HOUS CORD DENTAL INSUR Invoice 103109 10/31/2009 Cash Payment E 680-49800-134 Employer Paid Life 10-09 HOUS CORD LIFE INSUR Invoice 103109 10/31/2009 Cash Payment E 680-49800-135 Emolover Health Care S 10-09 HOUS CORD HEALTH CARE SAVINGS Invoice 103109 10/31/2009 Cash Payment E 680-49800-137 LTD 10-09 HOUS CORD LTD Invoice 103109 10/31/2009 Cash Payment E 680-49800-151 Worker's Comp Insuranc 10-09 HOUS CORD WORKERS COMP Invoice 103109 10/31/2009 Cash Payment E 680-49800-111 Other IKM Maint 10-09 PNV MAINTENANCE Invoice 103109 10/31/2009 Cash Payment E 680-49800-130 Employer Paid Ins (GEN 10-09 PNV MAINTENANCE BENEFITS Invoice 103109 10/31/2009 Cash Payment E 680-49800-202 Duplicating and copying 10-09 COPIES Invoice 103109 10/31/2009 Cash Payment E 680-49800-322 Postage 10-09 POSTAGE Invoice 103109 10/31/2009 Cash Payment E 680-49800-321 Telephone & Cells 10-09 CELL PHONE Invoice 103109 10/31/2009 Cash Payment E 680-49800-307 Admin/Finance/Compute 10-09 ADMINISTRATIVE Invoice 103109 10/31/2009 Transaction Date 11/25/2009 Wells Fargo HRA 10120 i 12/01!09 9:21 AM 'i Page 1 F $2,021.04 $154.61 $136.42 ($472.50 'l $19.29 $1.02 $80.84 $9.09 ;; $15.76 $914.28 ', $228.57 $0.00 $5.85 $54.21 $2,500.00 Total $6,613.48 -~$- t City of Mound 12/01/09 9:21 AM Page 2 Payments Current Period: October 2009 F Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $6,613.48 $6,613.48 Pre-Written Check $0.00 Checks to be Generated by the Compute $6,613.48 Total $6,613.48 -19- City of Mound 12/02/09 11:10 AM Page 1 Payments Current Period: December 2009 Batch Name 120809HRA User Dollar Amt $32,634.60 Payments Computer Dollar Amt $32,634.60 $0.00 In Balance Refer 120809 AAA NURSERY AND LANDSCAPIN - Cash Payment E 680-49800-500 Capital Outlay FA SPRUCE TREES (10) $1,998.56 Invoice 120809 12/8/2009 Project C F0902 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $1,998.56 Refer 120809 ADAMS PEST CONTROL, INCORP Cash Payment E 680-49800-440 Other Contractual Servic 11-11-09 GATE STATION $59.89 Invoice 540167 12/8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 _ _ __ _. Total $59.89 Refer 120809 AE MECHANICAL SERVICES, INCO _ Cash Payment E 680-49800-500 Capital Outlay FA FAN, HUMIDISTAT, THERMOSTAT $1,945.90 Invoice 7032 12/8/2009 Project CF08 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $1,945.90 Refer 120809 AEM MECHANICAL SERVICES, INC _ Cash Payment E 680-49800-401 Building Repairs REPAIR HEATING PIPES $195.75 Invoice 29241 12/8/2009 Cash Payment E 680-49800-401 Building Repairs REPAIR HOT WATER $255.75 Invoice 29213 12/8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $451.50 Refer 120809 CENTERPOINT ENERGY (M/NNEG _ Cash Payment E 680-49800-383 Gas Utilities 10-15-09 THRU 11-16-09 #5732031-9 $308.00 Invoice 120809 12/8/2009 Cash Payment E 680-49800-383 Gas Utilities 10-15-09 THRU 11-16-09 #5746120-4 $1,220.00 Invoice 120809 12/8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $1,528.00 Refer 120809 CHARLES, ALLISON _ Cash Payment E 680-49800-430 Miscellaneous COVERALLS $50.00 Invoice 120809 12/8/2009 ___ Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $50.00 Refer 120809 COVERALL CLEANING CONCEPTS Cash Payment E 680-49800-460 Janitorial Services 12-09 CLEANING SERVICE Invoice 120809 12/8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total __ Refer 120809 FULLERTON BUILDING CENTER $596.36 Cash Payment E 680-49800-220 Repair/Maint Supply STONE OPERATOR $167.67 Invoice 2126485 12/8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $167.67 Refer 120809 GMH ASPHALT Cash Payment E 680-49800-500 Capital Outlay FA Invoice 601 12/8/2009 Transaction Date 12/1/2009 Refer 120809 HARTMAN COMPANY DRIVEWAY $596.36 $15,089.25 Project CF0902 Wells Fargo HRA 10120 Total $15,089.25 _20_ z City of Mound Payments 12/02/09 11:1 O AM Page 2 Current Period: December 2009 Cash Payment E 680-49800-500 Capital Outlay FA ENTRANCE SIDEWALK $7,780.00 Invoice 6472 12/8/2009 Project CF0902 Transaction Date 12!1/2009 Wells Fargo HRA 10120 Total $7,780.00 Refer 120809 HD SUPPLY FACILITIE _ S MAINTEN Cash Payment E 680-49800-220 Repair/Maint Supply FIP COPPER $60.76 Invoice 51691659 12/8/2009 Cash Payment E 680-49800-220 Repair/Maint Supply COPPER, ADAPTER $130.92 Invoice 51625479 12/8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $191.68 Refer 120809 IKON FINANCIAL SERVICES _ . Cash Payment E 680-49800-202 Duplicating and copying 11-23-09 THRU 12-22-09 IMAGE RUNNER $130.00 Invoice 120809 12/8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $130.00 Refer 120809 JG SERVICES Cash Payment E 680-49800-404 Machinery/Equip Repairs UPGRADE ENTRY SYSTEM $430.00 Invoice 13298 12/8/2009 PO 22409 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $430.00 Refer 120810 MINNESOTA ELEVATOR, INCORP _ Cash Payment E 680-49800-440 Other Contractual Servic 12-09 ELEVATOR MAINTENANCE $226.59 • Invoice Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $226.59 Refer 120809 NABER, C. AND ASSOCIATES Cash Payment E 680-49800-301 Auditing and Acct'g Servi ACCOUNTING SERVICES $103.00 Invoice 120809 12/8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $103.00 Refer 120809 PAUSCHE, CATHERINE _ __ . Cash Payment E 680-49800-430 Miscellaneous HOLIDAY POTLUCK $119.03 Invoice 120809 12/8/2009 PO 22413 Cash Payment E 680-49800-331 Use of personal auto OCT NOV MILEAGE $56.75 Invoice 120809 12!8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $175.78 Refer 120809 XCEL ENERGY _ Cash Payment E 680-49800-381 Electric Utilities 11-09 #51-6383341-8 $1,710.42 Invoice 298636035 12/8/2009 Transaction Date 12/1/2009 Wells Fargo HRA 10120 Total $1,710.42 _'L ~ _ City of Mound 12/02/09 11:10 AM Page 3 Payments Current Period: December 2009 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $32,634.60 $32,634.60 Pre-Written Check $0.00 Checks to be Generated by the Compute $32,634.60 Total $32,634.60 -22- Civil Rights Certification U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 4(3012011 Civil Rights Certification Annual Certification and Board Resolution Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioner, 1 approve the submission of the Plan for the PHA of which this document is a part and make the following certification and agreement with the Department of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990, and will affirmatively further fair housing. PHA Name PHA Number/HA Code I hereby certify that all the information stated herein, as well as any infonmation provided in the accompaniment herewith, is true and accurate. Warning: HUD will rosecute false claims and statements. Conviction ma result in criminal and/or civil enalties. 18 U.S.C. 1001 1010, 1012; 31 U.S.C. 3729, 3802 Name of Authorized Official Nt ~-~e,~. N-a-,~ ~.~ Title G-~ ~ ~ l~, P1~2s o -~.l Signature Date form HUD-50077-CR (1/2009) OMB Approval No. 2577-0226 -23- PHA Board Resolution Approving Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing Real Estate Assessment Center (PIH-REAC) OMB No. 2577-0026 (exp. 10/31/2009) Previous editions are obsolete form HUD-52574 (08/2005) Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a curcently valid OMB control number. This information is required by Section 8(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income public housing program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. PHA Name: Mound Housing and Redevelopment Authority PHA Code: MN074 PHA Fiscal Year Beginning: 1/01/10 Board Resolution Number: 09-xxx Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following certification and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): DATE XD Operating Budgets (for COCC and all Projects) approved by Board I Z - b $ - bq resolution on: Operating Budget submitted to HUD, if applicable, on: Operating Budget revision approved by Board resolution on: Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above-named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient and economical operating of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and 6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.325. I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, if applicable, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802) Print BAo~ard Cphairpersto'n's Name: Signature: Date: Previous editions are obsolete HUD-52574 (08/2005) -24- Indian Knoll Manor Apartments Proposed 2010 Operating Budget Summary Revenue REVISED Account Description 2009 6 Dwelling Rental 132,800 Excess Utilities 760 HUD Operating Subsidy 115,889 Miscellaneous Revenue 1,200 11/30 YTD 2009 B v A Actual Variance Proposed % 2010 B 136,800 500 116,000 1,200 Total Operating Revenue 250,649 - - 254,500 Expense Subtotal Admin 49,677 38,735 10,942 22°~ 48,069 Subtotal Sundry 32,220 19,070 13,150 41% 23,732 Administrative Services Contracts 33,025 23,455 9,570 29% 30,000 Subtotal Tenant Services 1,400 1,123 277 20% 1,220 Subtotal Utilities 65,815 61,392 4,423 7°~ 67,580 Subtotal Maintenance 59,990 83,522 (23,532) -39% 61,629 Subtotal Protective Svices - - - 0% - Subtotal Ins, Taxes, Other 13,787 11,549 2,238 16% 12,800 Total Operting Expense 255,914 238,846 17,068 95% 245,030 Net Increase(Decrease) Net Assets (5,265) 9,471 Unrestricted Fund Balance Jan 1st (4,971) (10,236) Unrestricted Fund Balance Dec 31st (10,236) (766) -25- Indian Knoll Manor Apartments Proposed 2010 Operating Budget Account Description REVISED 11/30 YTD 2009 B v A 2009 B Actual Variance Proposed 2010 B Payroll & Benefits 1xx Employee Benefits Administrative 10,061 8,621 10,645 116 Accrued Absenses -Administration 101 Manager Payroll 28,616 18,645 25,024 304 Legal Expense 1,000 1,172 1,000 434 Staff Training 2,000 532 2,000 331 Travel 500 0 500 301 Accounting Fees 2,500 , 9;766 3,900 301 Auditing Fees 5;000 0 5,000 Subtotal Admin 49,677 38,735 10,942 22% 48,069 Sundry-Administrative 32,220 202 Copies & Copier 1,547 1,700 200 & 203 Printed Forms/Office Supplies 288 300 205 Computer Hardware/Software 1,854 200 210 Operating Supplies 1,478 1,600 300 Professional Services 194 200 321 Telephone and Cells 2,810 3,180 322 Postage 445. 500 331 Use of Personal Auto 1,041 1,800 340 Advertising 68 100 430 Miscellaneous 81 100 431 Meeting Expense 101 200 433 Dues and Subscriptions 100 300 460 Janitorial 6,362 8,152 465 Caretaker/Light Maintenance 2,700 5,400 Subtotal Sundry 32,220 19,070 13,150 41% 23,732 307/310 Administrative Services Contracts 33,025 23,455 9,570 29% 30,000 Salaries Tenant Services 400 475 Tenant Contact Services 1,000 1,123 1,220 Subtotal Tenant Services 1,400 1,123 277 20% 1,220 382 Water 3,360 16,422 16,000 381 Electricity 18,660 20,013 24,000 383 Gas 25,120 20,997 24,000 - Fuel 0 386 Other Utility Expense (Mediacom) 14,605 985 1,000 384 Garbage Removal 4,070 2,975 2,580 Subtotal Utilities 65,815 61,392 4,423 7% 67,580 -26- ~ 4 Indian Knoll Manor Apartments • Proposed 2010 Operating Budget Account Description REVISED 11/30 YTD 2009 B v A Proposed 2009 B Actual Variance % 2010 B Maintenance & Operation 185 Maintenance Labor 37,770 14,270 22,050 1xx Employee Benefits Maintenance 2,077 5,513 116 Accrued Absenses- Maintenance 220 Materials 4,800 14,456 240 Minor Equipment & Tools (Applicances) 3,471 440 Contract Costs 17,420 5,474 9,066 401 Building Repairs 20,681 10,000 402 Building Maintenance 23,094 15,000 Subtotal Maintenance 59,990 83,522 -23,532 -39% 61,629 Labor Protective Services 0 0 Subtotal Protective Svices - 361 Insurance 7,900 7,716 7,800 438 Payments in Lieu of Taxes 3,387 3,833 4,000 480 Collection Loss 2,500 1,000 Subtotal Ins, Taxes, Other 13,787 11,549 2,238 16% 12,800 Total Operting Budget 255,914 238,846 17,068 7% 245,030 -27- RESOLUTION NO 09- APPROVING AMENDING THE PROCUREMENT POLICY FOR THE MOUND HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS, the U.S. Department of Housing and Urban Development has agreed to provide Capital Fund Program (CFP) assistance and an Operating Subsidy to the HRA of the City of Mound, Minnesota, for the purpose of helping the HRA in carrying out capital and management activities at the Indian Knoll Manor Public Housing Development, and WHEREAS, the HRA of the City of Mound undertakes procurement activities in carrying out the management responsibilities for Indian Knoll Manor, and WHEREAS, the HRA has an obligation to comply with the requirements of the Annual Contributions Contract with HUD, Federal Regulation 24 CFR 85.36, Federal Regulation Part 85 Compliance/Section 1605 of the Recovery Act, HUD Handbook 7460.8, Rev 2, and applicable State and Local Laws, and WHEREAS, the HRA Board approved a Procurement Policy for the Mound Housing and Redevelopment Authority Indian Knoll Manor Apartments on September 22, 2009, NOW THEREFORE, BE IT RESOLVED, The Board of the Mound Housing and Redevelopment Authority approves the amendment to the Procurement Policy for the Mound Housing and Redevelopment Authority Indian Knoll Manor Apartments as presented in Exhibit A. Adopted this 8`" day of December, 2009. Mark Hanus, Mound HRA Chair Attest: Vicki Weber, Acting City Clerk ~n a~. .. ~ a r1 EXHIBIT A AMENDMENT A Part 85 Compliance Any requirements relating to the procurement of goods and services arising under state and local laws and regulations shall not apply to Capital Fund Stimulus Grants. The PHA shall instead follow the Part 85 requirements. Section 1605 of the Recovery Act: Buy American The `Buy American requirements of section 1605 of the Recovery Act" of 2009 shall be included as a part of any solicitation and award pertaining to ARRA monies. Section 1605 of the Recovery Act provides: Use of American Iron, Steel and Manufactured Goods. (a) None of the funds appropriated or otherwise made avaialable by this Act may be used for a project for the construction, alteration, maintenance, or repair of a public building or public work unless all of the iron, steel and manufactured goods used in the project are produced in the United States. (b) Subsection (a) shall not apply in any case or category of cases in which the head of the Federal department or agency involved finds that: (1) Applying subsection (a) would be inconsistent with the public interest; (2) Iron, .steel and the releveant manufactured goods are not produced in the United States in sufficient and reasonably available quantities and of a satisfactory quality; or (3) Inclusion of iron, steel, and manufactured goods produced in the United States will increase the cost of the overall project by more thatn 25 percent. (c) If the head of a Federal department or agency determines that it is necessary to waive the application of subsection (a) based on a finding under subsection (b}, the head of the department or agency shall publish in the Federal Register a detailed written justification as to why the provision is being waived. (d) This section shall be applied in a manner consistent with United States obligations under international agreements.