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2009-04-07spec
PLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CITY OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing communi . AGENDA MOUND CITY COUNCIL TUESDAY, APRIL 7, 2009 - 7:00 PM ANNUAL REPORTS WORKSHOP MOUND CITY COUNCIL CHAMBERS 1. Call meeting to order 2. Department head Annual Reports A. City Cleric's Department — City Clerk Bonnie Ritter B. Liquor Store — Manager John Colotti C. Police Department — Police Chief Jim Kurtz D. Fire Department — Fire Chief Greg Pederson E. Finance Department — Finance Director Catherine Pausche 3 1�1 F. Community Development — CD Director Sarah Smith G. Public Works — Public Works Director Carlton Moore (1) Streets and Utilities — Carlton Moore (2) Parks and Docks — Parks Superintendent Jim Fackler Adj ourn Page 1 -4 5 -13 14 -24 25 -68 69 -72 73 -80 81 -95 � cirY of nnou DATE: March 10, 2009 TO: Mayor and City Council FROM: Bonnie Ritter, City Clerk SUBJECT: 2008 Department Annual Report PERSONNEL 5341 MAYWOOD ROAD MOUND, MN 55364 -1687 PH: (952) 472-0600 FAX: (952) 472 -0620 WEB: www.cityofmound.com The City Clerk's Department consists of myself and Jodi Rahn. I have been with the City since February of 2001 and Jodi, Reception ist/Administrative Assistant, has been with the City since October of 1997. Jodi's duties are vast, including the preparation of City Council and HRA packets, • processing the incoming and outgoing mail, opening, sorting, and reconciling water and sewer bill payments, scanning city records on the Laser Fiche system, scheduling the Depot rentals, performing the administrative side of the Cemetery, and assisting in the administration of elections. She also is the "go -to" person for other Departments on special projects. HRA PROCEEDINGS There were 17 regular meetings of the Housing and Redevelopment Authority in 2008. There were also 14 resolutions adopted by the HRA in 2008. CITY COUNCIL PROCEEDINGS The City Council held 23 regular and 4 special meetings in 2008, compared to 23 regular and 11 specials in 2007. One of the special meetings was a joint meeting with the Planning Commission, one was for Department Head annual reports, one on the Public Works Facility, and one for the Truth In Taxation hearing. ® printed on recycled paper _1_ RESOLUTIONS AND ORDINANCES In 2008 the Council adopted 130 resolutions. The resolutions that have to do with land use must be certified and recorded with Hennepin County. There were 15 ordinances passed, published and effective in 2008, with the City Code updated accordingly. I draft these resolutions and ordinances and forward them to the City Attorney for review. The City recognizes significant savings with this practice, rather than having the City Attorney take the time to draft these documents. GENERAL LICENSES AND PERMITS The City issued 40 General licenses and /or permits in 2008 compared with 46 in 2007. General Licenses and /or Permits generated $18,055 in revenues in 2008, compared to $18,150 in 2007. Of these permits, our on -sale liquor licenses generated $11,800, garbage collectors $1800, and tree trimmers $3000. The remainder came from public gathering, transient merchant, temporary on -sale liquor, and fireworks permits. THE DEPOT In 2008 the Depot rentals were $5,050 compared to $3,950 in 2007. There were 36 days where the Depot was used by organizations (i.e., Snowmobile Club, Historical Society, Hockey Assn, churches, sports groups) for monthly meetings, sign -ups etc., where the fee has traditionally been waived. There were 84 days when the Depot was used, but only 48 of these were paid days. Currently, the fee for a resident to rent the Depot is $100 /day and non - residents $200 /day, with a $400 refundable damage deposit. RECORD MANAGEMENT Jodi and I continue to scan city records and transfer data to CDs for permanent storage and retrieval, with the use of the Laser Fiche system. This will be an ongoing project that is worked on when we have time, and because of the time constraints it has been slow -going as of late. It is already very evident that this system will be very effective and time efficient in retrieving information and documents. When scanning is complete, finding a document or information will be performed by performing a "search" on the computer, rather than paging through hundreds of files and documents The historic records that were previously transferred to microfiche have now been converted to Laser Fiche. The original records were retrieved from the MN Historical Society and transferred to CD's so that the obsolete microfiche equipment can be disposed of. -2- • There is much more we can do with this system by adding software, etc., and we hope to be able to do this in the future. Many cities that use Laser Fiche utilize the Agenda Manager software. Agenda packets can then be produced in paperless format, making the whole packet accessible through our website. This feature eliminates the need to print paper agenda packets, having the Councilmembers access the packet electronically. This is something to think about for the future. CEMETERY Revenue from grave site purchases and site locations totaled $4,100 in 2008, compared to $4,200 in 2007. Eight grave sites sold in 2008, compared with seven in 2007. Jim Fackler is in charge of the cemetery maintenance and actual location of grave sites for burials and monument placement. Jodi takes care of the cemetery records and updating of the cemetery maps. The following locations were performed in 2008; 7 for casket burials, 8 for urn burials, and 8 for monument placements. ELECTIONS The 2008 election was very exciting. In fact, to date it's still not over! Just last week I was still receiving subpoenas for information on rejected absentee ballots. • 1 Here are some statistics on the November 4, 2008 General Election: Registered voters as of 7:00 a.m. on election day: 6041 New registrations on election day: 1126 Total registered voters: 7167 Total number of accepted absentee ballots: 658 Number of voters voting in person: 5082 Total number of ballots cast: 5740 80% voter turnout The City of Mound's 5740 ballots were recounted on November 20, 2008. The recount took place at Independence City Hall. Our results after the recount were exactly what they were on election night: Coleman — 2656; Franken — 2072; Other —1010. We had two ballots that enter the "challenged" pile (one from each party) that were later dismissed by the Canvassing Board and determined should be counted for the candidate that our ballot machines had previously determined. There was a City Clerk that had to testify that she drove around for a couple days with boxes of ballots in her car, and one that is still missing ballots. I'm glad to report that these things did not happen in Mound. It was comforting knowing that after all examination, we came out looking pretty good. • -3- DEVELOPMENT AGREEMENTS There were no new development agreements executed in 2008. NEWSLETTER There were four issues of the City Contact sent out in 2008. The newsletter is now being published in- house, which creates cost savings of about $700 /issue. We now send our print -ready publication via CD -ROM to the printer and after the proof is approved the printer delivers the newsletters to the post office. We pay approximately $2,000 per issue for the newsletter, with about $1200 of this being printing costs and approximately $800 for postage. 2007 STREET RECONSTRUCTION PROJECT There were 346 parcels included in the 2007 Street Project. The assessment hearing for the project took place on August 12, 2008. The assessment per unit was $3,217.84. This was the first year that we held the assessment in the summer following the actual street project. Property owners had 30 days from the assessment hearing to prepay their assessments, in full or in part, with no interest. After that time interest was charged from the day of the assessment hearing and the assessment was certified to Hennepin County for collection with the property taxes. The assessment was spread over 15 years at 8% interest. The total assessment amount of the 2007 Street Project was $1,094,342.56. Of this total assessment amount, $286,826.83 was prepaid and $807,515.73 was certified to Hennepin County. 2008 STREET RECONSTRUCTION PROJECT There were 213 parcels included in the 2008 Street Reconstruction Project. The assessment hearing for the 2008 project will be held in the Summer of 2009 with the assessments that are not prepaid certified to Hennepin County for collection starting in 2010. The engineer's estimate for the assessment per unit for this project is $3,793.88. INFORMATION RESOURCE Again, the calls that Jodi and I receive from the general public are too numerous to economically track. The questions we get cover a wide range of topics. I am a source of information not only for the public, but for other Department Heads, Consultants and Staff. The efficiency of our internal information retrieval will only increase with more and more records being put on our Laser Fiche system. ME • Harbor Wine &Spirits • Annual Report 2008 -5- To: Mayor, City Council and City Manager From: John Colotti, Manager, Harbor Wine & Spirits Re: 2008 Annual Report Harbor Wine & Spirits provides our community with a great service. In addition to giving our customers a pleasant place to shop for their beverage needs, Harbor Wine & Spirits contributes greatly to the effective control of alcohol in our community. Restricting under age access is one of the most important roles we provide to our public, and in 2009 will again contribute to the financial well being of the City of Mound. Harbor Wine and Spirits is a member of the Minnesota Municipal Beverage Association. The MMBA is a statewide association of Municipal Liquor Store facilities. Its purpose is to assist members in operating their stores more efficiently and economically through education and consultation. The MMBA is also our strongest voice in the on -going legislative battle against the "Wine in Grocery" legislation, which if passed would allow the sale of wine in the state's grocery stores. Any changes in the current State Statutes that would allow the sale of wine in grocery stores would not only be detrimental to the financial well being of this community, but would also increase the risk of underage consumption and abuse. The staff of Harbor Wine & Spirits strives to provide a pleasurable shopping experience for all of its' customers. We accomplish this by providing an unparalleled level of customer service, a professional attitude, along with a clean and healthy shopping environment. We also possess the most complete selection of Wine, Spirits and Beer in the Westonka region. Harbor Wine & Spirits is managed by myself. I possess over twenty years of experience in the Wine and Spirits industry. Ron Gust is the Store Assistant Manager and held this position for two years. Ron brings twenty years of business management experience to Harbor Wine & Spirits. The store is currently staffed with seven part-time employees. Harbor Wine & Spirits does business with over forty Wine, Spirits and Beer vendors. The year 2007 marked a crucial turning point in the history of Harbor Wine & Spirits: The store experienced its' first year of profitability. The Summary Analysis for the year ended December 312007 reveal sales in excess of 2.5 million dollars, a gross profit percentage of 26.46 %, and net assets of over $100,000. sm . The year 2008 was again a profitable year. The unaudited Summary Analysis for the year ended December 312008 revealed sales have increased to just under 3 million dollars and that we experienced an overall gross profit percentage of 26.5 %, and net assets of over $100,000. In the year 2006, Store & City Management was faced with a difficult decision. Faced with another calendar year of an operating income loss, the decision was made to restructure the full -time staff. The final decision was made to eliminate the two full -time clerk positions, resulting in the unfortunate release of two individuals in mid -April. However, the financial impact of this reduction in staff saved approximately $80,000. As we have witnessed over the last few years, the Wine category has been increasing significantly. Due to this category's profitability, Harbor Wine & Spirits will continue the promotion of this category extensively. The Liquor and Beer categories also witnessed positive growth. (One of our largest beer wholesalers sales have increased in our store by 20 %) This proves our marketing theory that when the best deals are purchased, our gross profit increases as well as our gross sales. This also keeps us competitive in our market. All categories will continue to grow as long as we provide constant product selection, professional customer service, and strategically accurate marketing planning. • We are creating opportunities to expand our existing customer base with weekend wine samplings, aggressive wine sale pricing and monthly advertisements in The Laker and Lakeshore Weekly News to enhance customer awareness and education. We also feature three storewide wine sales each year, which continue to bear fruit. We feel strongly that we are becoming THE wine and spirits destination on this side of the lake, as we had forecasted. -7- Or' A L) -1,341 MAY WO00 ROA0 V OF MOUND MUUT'40, MINI Y,36-(-'687 PK (9521 47;?-0600 FAX 952),17'el,,C)ri'21r! VIE Bi '.�'Ww MEMORANDUM TO: Mayor Hanus and City Council FROM: Catherine Pausche, Finance Director DATE: December 4, 2008 SUBJECT: Municipal Liquor Store Financials The Mayor asked the question in a recent meeting regarding when the Liquor Store Fund will be in a position to contribute to the Seal Coat Fund. Although the Liquor Store Fund had the first profit since moving to the new location in 2007 and is expected to continue to show a profit from here forward, it has to obtain a positive unrestricted fund balance before it can transfer funds to the Seal Coat Fund. The negative unrestricted fund balance decreased to ($312,385) in 2007, and is estimated to decrease to ($186,212) in 2008, suggesting by 2009 or 2010, the unrestricted fund balance will turn positive. Some unrestricted fund balance should remain in the fund, and staff will look at proposing a policy on Seal Coat Fund Transfers. It should also be noted that in 2007, $800,000 was loaned from other funds to offset negative cash balances in the Liquor Store Fund. Negative cash is mainly due to construction cost overruns at the time the new store was built and investment in inventory in order to support increased, sales and to obtain quantity discounts. A decrease in amounts due to other funds should occur as the unrestricted fund balance grows, as long as amounts invested in inventory remain steady or decline. The bonds for the liquor store mature in 2019, which will further free up cash and reduce, and eventually eliminate, any need for the interfund loans. Amounts available for Seal Coat Fund transfers will also increase at that time. RN� in • WE $ of Sales — — N N W U10U10cn0 000000 0 0 0 0 0 0 000000 000000 0000000 N O O �o r o � 0 o 0 ch Ul W rF OJ A o o p o CO)^^'' CD 0 O "1 CD (WD W N O * p }� N � 0 O ...i � A O w N � CD m 0 W o i � N 00 000 CO V N 0 0 0 m ■ D 00 5 r- CD CD o 1 1 O N N Cl) N O O N O N O O O O O O O O O O O O O O O O O O O d c N C W Q C N ` \ \\ t m D O C 7 a �` l7 .4 r L � m p 1 � O <D L ' C c if CD 7 N c 14 co � O O S d t m a m 3 y CD O n 0 m' Z 0 CD cr CD \ o 0 k � Q N N N N N N N O O O O O O O O O O O O co V N N A W 1 O PP Q CONSUMER ALERT Mound Police Department Virtual Crime Prevention Block Club `Trained to Protect, Dedicated to Serve" The City of Mound and its residents care very much about our youth and take underage drinking very seriously. The 2004 Minnesota Student Survey revealed the following information about Mound Westonka High School Students. • 50% of male and 56% of female 12th graders reported they received alcohol by having someone purchasing it for them. • 37% of male and 30% of female 9th graders also reported that they received alcohol by having someone purchase it for them. • 20 % of male 6th grade students who reported drinking stated they had someone purchase alcohol for them. Purchasing and /or furnishing alcohol to an underage individual is a crime and is punishable up to $3,000 fine and jail time. The Mound Police Department will aggressively prosecute anyone who violates this law! Please help keep our children and community safe by purchasing and using alcohol responsively. Mound Crime Prevention 952- 472 -0621 — Office 952- 472 -0656 - Fax - 11 - p 3 � C zr gp MMBA Minnesota Municipal Beverage Association INCORPORATED M 11,N"MA MUNICIPAL _- agVFRAGE ASSOCLAZON An organization composed of the municipally- operated dispensaries of Minnesota -12- For Further Information Contact. FF Paul Kaspszak PRESIDENT Steve Grausam 763 - 572 -0222 800- 848 -4912 Ext. 3925 Edina 612- 799 -1629 (cell) VICE PRESIDENT Dan Bahr kaspszak@visi.com Bemidji SECRETARY/ TREASURER For Immediate Release Brenda VisrwveC Date: October 30, 2006 Lakeville aiescrsaas MEDIA ADVISORY Tom Agnes Brooklyn Center Would Dramatically Change Minnesota Alcohol Low Gary Buysse Wine In Grocery Store Legislation Rogers failure, the Minnesota Grocers Association (Gros) is, Michael Friesen Hawley (Minneapolis) After years of legislative campaign to allow wine to be sold in grocery relations camp gn once again, conducting alarge -scale public Brian Hachey Stay stores (WIG). Molly Meyer Fairmont A coalition of private and public organizations, including the Minnesota Municip everage of outlets allowed Wayne van Vret Association, opposes the WIG initiative to greatly expand the number are a predictor, WIG will someday expand to strong beer "'�VVe alcohol. If experiences in other states stores, — drainaticall than 'n Minnesota Alcohol Candice Woods and / or spirits in grocery, and / or convenience Hutchinson Law. Aaron Reeves (Ex- Officio) Kenyon "This (WI(J,) convenience is enjoyed in 33 other states." �es The Grocers state, and about mention is that three - fourths of states allow strong beer to be sold in grocery the Minnesota to According Paul Kaspsuk Executive Director one -third of states allow distilled spirits to be sold in grocery stores. is for convenience and drug stores- A slightly higher ..the pattern similar Legislative Auditor, " mg lower number allow COhol beverages, while a slightly number of states allow stores to sell Box 32968 Minneapolis. MN 55432 wdni convenience store products." 763 572 -0222 1.800. 848 -4912 Ext. 3925 Fax: 763-572-8163 the District o Columbia Allowin Alcohol Bevera es to Be So in Number o States includin Various yes of Stores www.mu nicipaikxw.eom Sr n Type re Beer Wine �r� 22 Drug 42 33 17 Grocery 4U 16 37 31 Convenience Page 1 of 3 -12- While the current proposal only addresses wine in grocery stores, future expansion into strong beer and spirits in ocery stores, and wine, strong beer, and spirits in convenience stores, (with or without Grocer support), is 4gevitable. The Grocers also state, (WIG) is "supported 2 to 1 by Minnesota consumers." However, two separate, previously unreleased, polls conducted by DRS Acquisitions, Woodbury MN, indicate Minnesota consumers dramatically oppose alcohol (wine) being sold in grocery stores. Consumers also think it is currently "easy" to legally purchase alcohol products, and would be "concerned" if Minnesota were to significantly expand the number of retail outlets allowed to sell alcohol. (Polling results are attached. For further information on the poll, contact Pat Haggerty, Haggerty / Schatz, at Office: 651.778.9394 or Mobile: 651.235.0775) According to the Legislative Auditor: "...Policymakers should be cautious in considering dramatic changes in Minnesota's retail (alcohol) laws. Even a minor increase in the costs of alcohol abuse would offset the savings consumers would receive from lower prices and improved convenience." Additional information can be found at www.minnesotasmart.com. # ## Page 2 of 3 -13- MOUND POLICE .. ILI I EYA - -be • Dear Citizens, Mayor, and Council members, I am honored to present to you the 2008 Annual Report of the Mound Police Department. This report reflects our commitment to keeping the public and our elected officials informed about the Police Department and our activities. The report will share information about crime statistics, partnerships, programming, and emergency preparedness. • The Mound Police Department continues to emphasize dedication to the community by providing the highest standards of quality service. With valued partnerships with the Westonka School District, Gillespie Center, Mound Crime Prevention Association, and the Westonka Healthy Human Collaborative we have been able to provide school safety, drug education, and prevention programming to our children, seniors, and special populations. As you will see from our 2008 Crime Statistics, our police department was called upon to respond to a variety of situations. You will also see that our department approaches law enforcement in a proactive manner and strives to make our community safe through assertive traffic, nuisance code, and narcotics enforcement. As just one example of our efforts, nuisance complaints and violations have been dramatically reduced. Thank you for your support of the Mound Police Department as we fulfill our mission to preserve peace in the City of Mound. I hope the accomplishments described in detail in this 2008 Annual Report help you to better understand what the dedicated men and women of the Mound Police Department do everyday on your behalf. Sincerely, James E. Kurtz Chief of Police -15- 2008 STATISTICS PART 1 CRIMES Homicides Criminal Sexual Conduct Robbery Felony Assault Burglary Larceny Vehicle /Boat Thefts Arson TOTAL PART II CRIMES Child Abuse /Neglect Forgery/NSF Checks Criminal Damage to Property Weapons Narcotic Laws Liquor Laws DWI Simple Assault Domestic Assault Domestic (No Assault) Harassment Juvenile Status Offenses Public Peace Trespassing All Other Offenses TOTAL PART 111 & PART IV Property Damage Accident Personal Injury Accidents Fatal Accidents Medicals Animal Complaints Impounds /Other Agencies Mutual Aid Other General Investigations TOTAL Henn. County Child Protection TOTAL OFFENSE CLEARED REPORTS UNFOUNDED 0 0 7 4 1 1 13 0 33 5 189 27 26 2 3 0 272 39 8 CASES 0 6 CLEARED CLEARED BY 13 0 EXCEPT ARRESTS ADULT JUVENILES 0 0 0 0 0 1 1 0 0 0 0 0 2 8 8 1 0 0 0 0 20 21 19 9 4 1 2 0 0 3 3 0 26 34 33 10 8 3 0 6 6 2 13 0 5 2 3 0 120 10 14 6 3 8 20 2 6 10 9 3 62 2 1 58 59 7 92 0 1 89 96 24 59 1 0 58 58 0 43 5 20 11 8 3 44 2 7 31 32 3 80 0 0 0 0 0 46 5 13 0 0 0 20 0 3 16 0 20 42 2 2 33 30 5 12 0 0 10 2 9 51 2 3 36 38 2 712 34 75 366 344 86 102 24 0 465 258 64 212 7.863 8,988 30 10,002 73 101 -16- 377 377 96 CITATIONS ADULT JUVENILE • DWI 59 0 More than .10 BAC 51 0 Underage Drinking /Driving 1 0 Careless /Reckless Driving 8 3 DAR/DAS 74 0 Open Bottle 10 0 Speeding 176 28 No DL or Expired DL 22 3 Restriction on DL 17 2 Improper, Expired or No Plates 133 0 Stop Arm Violations 1 0 Stop Sign Violations 15 0 Fail to Yield 1 0 Equipment Violations 42 3 Hit and run 8 0 No Insurance 125 2 Illegal or Unsafe Turn 2 0 Over Centerline 2 0 Parking Violations 327 0 Crosswalk 4 0 Animal Ordinances 7 0 Code Enforcement 5 0 Seat Belt 93 6 Overweight Vehicles 43 0 Miscellaneous Hazardous 19 3 Miscellaneous Not Hazardous 30 1 TOTAL 1,275 51 WARNINGS ISSUED ADULT JUVENILE Insurance 113 8 Traffic 61 3 Equipment 139 9 Crosswalk 0 0 Animals 1 0 Trash /Derelict Autos 33 0 Seat Belt 0 0 Operation Clean Sweep 122 0 Hazardous Miscellaneous 1 0 Non - Hazardous Miscellaneous 143 1 TOTAL 613 21 WARRANT ARRESTS ADULT JUVENILE Felony 11 1 Misdemeanor/ Gross Misd 46 3 -17- FIVE YEAR COMPARISON 2004 2005 2006 2007 2008 Hazardous Citations 621 344 330 160 281 Non- Hazardous Citations 635 673 470 494 608 Hazardous Warnings 229 115 128 123 64 Non- Hazardous Warnings 821 711 794 204 569 Verbal Warnings 2,069 1,223 1,228 963 1,058 Parking Citations 210 388 462 156 327 DWI 122 101 72 60 59 Over .10 BAC 103 92 61 52 51 Property Damage Accidents 120 132 102 114 102 Personal Injury Accidents 15 16 23 14 24 Fatal Accidents 0 1 0 0 0 Adult Felony Arrests 42 61 73 39 44 Adult Misdemeanor Arrests 602 464 318 318 390 Juvenile Felony Arrests 27 22 26 17 11 Juvenile Misdemeanor Arrests 152 112 109 125 89 PART I OFFENSES Reported 350 225 341 309 272 Cleared 97 100 99 115 99 Arrests Made 52 53 46 47 43 PART II OFFENSES Reported 969 771 718 710 712 Cleared 694 580 490 454 475 Arrests Made 657 516 426 396 460 Medicals 675 414 485 479 465 Animal Complaints 151 162 311 318 258 Ordinance Violations 305 724 1,461 1,665 475 Other Public Contacts 5,266 6,425 8,441 11,775 7,863 Mutual Aid 162 67 99 161 212 TOTAL 13,646 13,243 16,052 18,256 13,934 • 1. Police operations Investigative Unit The Mound Police Investigative Unit is comprised of Lieutenant John McKinley and Detectives Dan Niccum, Jami Wittke, and Brent Rasmussen, who serves on the Drug Task Force. In 2008, the Unit once again had very active year investigating many serious crimes including; a baby who suffered serious injuries when she was shaken by her father, a child neglect incident in which a mother and father left their two and three year -old children in the bathtub while they used drugs with the three -year old accidentally strangled herself on a bath hose, and an identity theft case where over $60,000 was stolen using the victims credit cards and social security numbers. In addition, the Unit investigated many other serious crimes including sexual assault, child protection incidents, and theft. Most of these incidents required search warrants, administrative subpoenas, witness interviews, and many hours of investigation. The Unit is responsible for the DARE program, School Resource Officer Program, Citizen Academy, Predator Registration Program, the Emergency Response Unit, and Emergency Preparedness. Patrol Unit When people call 911 for help it's the members of our Patrol Unit who answer the call. • They are the ones who respond to the accidents, assaults, domestics, alarms, and any other event that needs immediate attention. They are on the "front line" and the first line of defense for our citizens. They work 24 -hours a day, seven days a week including weekends and holidays. Alcohol and drugs continues to be a problem with many of the people our officers are encountering, especially after hours. Their substance abuse makes them violent, aggressive, irrational, and a safety risk to our community and staff. Their behavior is demonstrated in the following cases that occurred in Mound in 2008: A family is awakened in the middle of the night by a person pounding on their door. Upon arrival officers find a very intoxicated, naked man who believed he was trying to "break into" his own home. Officers take the man into custody after a short struggle without further incident. A Halloween celebration ended for a man when he drove his car off Tuxedo Boulevard, struck a garage, and then crashed into a tree. The man fled the scene but was apprehended by officers a short time later. His blood /alcohol level was .28. An intoxicated male was arrested by officers after they observed him exposing himself and engaging in lewd conduct near an apartment building on Lynnwood Boulevard. The Unit consists of eight Patrol Officers, a Police K9 and is supervised by Sergeants Ken Beck and Mike Sussman. In addition to supervising the Patrol Unit, Sergeants Beck and Sussman are responsible for defensive tactics, firing range, managing the police fleet, operating the state certified booking room, scheduling, and training. -19- Administrative Staff Administrative Assistants Shirley Hawks and Shelly Quaas are the point of contact for customers seeking information during the week. They answer phone calls for service, process reports, transcribe statements, prepare reports and videos for attorneys, enter all police data, make reports it to the State, tabulate statistical information, and much, much more. In 2008, Shirley Hawks celebrated her 30 Year Anniversary with the Mound Police Department. Congratulations Shirley! Community Service Officers The Mound Police Department has 1.5 Community Service Officers (CSO) who serve in a Para - professional capacity. Among their many duties the CSO's are responsible for animal complaints, nuisance and parking violations, maintaining our fleet and building, and they help cover the front office and maintain our on -site kennel. In addition, they perform cross -walk duties at Grandview Middle School and coordinate our crime prevention activities. In 2008, CSO Mike Wocken, in partnership with the City's Public Works and Building Departments, began a new, proactive foreclosed property inspection program. The purpose of the program is to protect the community's housing assets by insuring foreclosed properties have been properly winterized, secured, and maintained. Currently, CSO Wocken is monitoring and inspecting 109 properties. CSO Calls for service: Complaints received 1615 Warnings issued 650 Warning follow -ups 890 Citations issued 103 Animal Complaints 178 Vehicle lockouts 20 Other public contacts 1863 -20- S Reserve Officer Unit We are very proud of the men and women who voluntarily serve our community as Police Reserve Officers for the Mound Police Department. This dedicated group of people donated over 2200 hours to the community by providing; prisoner transports, emergency call -outs, traffic control at car accidents, special event security, and house checks. In 2008, the Reserve Unit received a $3,400 grant from the Minnesota Police Officers Association for the purchase of five ballistic vests and two X26 Tazers with accessories. A very special thank you to Reserve Lieutenant Patrick Hart who moved to Iowa in January of 2009, to be with his family and ailing father. Patrick served the City of Mound with honor and respect for over ten years. He is a great friend to the City of Mound and his leadership will be greatly missed! We wish him and his family all of the best. Officer Hours Patrick Hart 406.25 Stewart Simon 400.75 Tammie Steele 304.75 Richard MacElroy 254.25 Phillip Spanjers 210.75 Delon Cannon 150.00 • Timothy Hughes 139.00 Jeremiah Lee 132.50 Lori Sande 90.00 Zachary Hway 55.60 Jake Heinsch 31.00 TOTAL 2228.85 -21- 2008 Annual Report Index Section I Overview & Highlights Pages I - S Section II Organization and Staff Information Pages 6 - 11 Section III Apparatus & Equipment Pages 12 -16 Section IV Facilities Pages - None Section V Finances & Budget Pages 17 - 20 Section VI Department Activity Pages 21 - 31 And Performance Measurement Section VII Strategic Plan Initiatives Page 32 Section VIII General Information and Pages 33 - 42 Fire Service Issues 2007 Annual Report -26- Mound Fire Department 2008 Annual Report • Overview and Highlights This Overview and Highlights section provides a general, but important summary of the Mound Fire Department activities, accomplishments, challenges for the 2008 year. The detail and support documents provided within this 2008 Annual Report provide much more comprehensive information relevant to the Mound Fire Department. It is all good information for your review. Please contact Fire Chief Greg Pederson if you have any questions, comments about the information, or would like to discuss any of the issues. Introduction and Overview The year 2008 was another year of success and much progress for the Mound Fire Department. This year we focused on training of firefighters and fire officers, an Insurance Services Public Protection Classification Audit for all the service cities, tightening Budgets and Financial Management, extension of our fire service contracts, and the continued implementation of our Apparatus Replacement Program. Our well trained staff is and remains our most important asset. I reluctantly reduced our • staff of firefighters (due to budgets and financial conservativeness) throughout 2008. Our staff was reduced by three firefighters as our staff of firefighters went from 45 to 42 in 2008. Considering both the nationwide and local trend of less people volunteering as firefighters, I struggle with my decision to reduce staff. The decision to reduce staff might be short sighted as recruiting has become a problem for many fire departments nationwide. Footnote: we currently have a waiting list of firefighter applicants. In 2008 our calls for service for both Fire and Rescue call activity was down slightly from the 2007 levels. Our fire department emergency call outs in 2008 were 533 vs. the 2007 call outs of 559. Our firefighter response hours for the year were down minimally about 2% lower with a total firefighter emergency response hours at 11,786 hours. More detail relative to the department activity is provided later in this report. The Mound firefighter's commitment and dedication help sustain the goals and accomplishments of the Mound Fire Department. Once again in 2008, we have made significant progress towards our goal of continuous improvement. We have also made very good progress on our department Strategic Plan and Initiatives with respect to staffing, operations, and apparatus. This annual report will focus primarily on what I consider the key critical components necessary to meet the ever changing needs of the fire service, including: administration and organization, staff and resources, apparatus and equipment, facilities, strategic planning, challenges, and budgets (financial support). • Today in these economic times budgets, financial management, and conservative spending are more of a focus than ever before. _27_ Organization, Staff Information, Performance Measurement The Mound Fire department continues to maintain a very high level of active volunteer (paid -on -call) firefighter staff. We currently have a staff of 42 volunteer firefighters, plus one full time administrative assistant and a full time fire chief. We currently have a luxury that many fire departments do not have in that we continue to have a substantial waiting list of firefighter applicants. (refer to our waiting list included in this report). The following points about organizational resources are supported by the documentation and graphs included in the pages that follow (please refer to the lists, graphs, and charts). • We did not have any new hires in 2008, and actually reduced our staff of firefighters by three. The three firefighters that left the department were due to: 2 left for retirement upon completion of 20 years of service and 1 firefighter that owns a business and could no longer dedicate the volunteer time. Our MFD Fire Companies and Staff information is included with this report. • Firefighters Ron Stallman (20 years of service) retired 8/01 /07 and Kevin Grady (20 years of service) retired 8/11/08. Thank you to both of them for their service! • Fire and Rescue calls for service were at a normal level in 2008. The overall activity level however was quite demanding with a total of 11,786 personnel hours spent at fires and other emergency calls (refer to 2008 activity report). • Mutual Aid requests and hours for Mound Fire continue to rise. • Our fire department response consistently generates an average of 20 -22 firefighters per emergency call. This high number of responders is an extremely good response, as compared to many other volunteer or paid fire departments. • MFD firefighters also worked a significant amount of hours on apparatus, equipment, and station maintenance in 2008 for a total of 1,304 hours. • In 2008 our staff training hours was very high at 3,276 hours. Our fire department membership is better trained and more diversified than ever before. All of our members are 100% certified as Firefighter I and EMS First Responder. • Our fire department staff including all fire officers and firefighters is skilled as well with a total of 491 years of accumulated firefighting experience. Our firefighters, through hard work and dedication continue to put in many volunteer hours, with a conservative estimate of all work by firefighters in 2008 at 18,289 hours. Apparatus and Equipment In 2008, we made some minor changes in our apparatus fleet. Capital Expenditure spending on apparatus and equipment was relatively insignificant in 2008. Changes to our apparatus and equipment were as follows: We budgeted for and added a 2009 Polaris Ranger 6 x 6 to our fleet in 2008. It is special purpose Rescue Response Vehicle that cost $11,658. We returned one 1970 Gama Goat off -road grass rig (on loan from DNR) to the Minnesota Department of Natural Resources as it was no longer needed and was not cost effective. The use vs. the cost to operate was not justifiable. M • Our 1980 Sutphen 100' Aerial Ladder truck is now 29 years old and will need to be replaced sometime in the relatively near future. The ladder truck has had many • operational and functional failures or problems prior to, and in 2008. The truck operational failures have often been a major safety concern. NOTE: The cost of replacement for a 100' ladder truck depends upon the path we choose (i.e. buy new truck, buy used truck, or refurbish existing truck). The cost of a new ladder truck that is similar in size and performance to ours would be approximately $925,000. In any case we need a ladder truck for fire response and suppression, high level rescue, in support if our fire protection contracts, and our ISO Public Protection Classification. In 2008 and early 2009, I made a difficult decision to spend $31,066.83 (refer to repair summary) to repair this truck and extend its life 2 -4 years. The truck is currently functioning well and operating safely, but the fire commission has asked me to make the ladder truck replacement a priority topic for our 2009 Fire Commission meetings. Important note: We continue to analyze our ever changing needs for fire apparatus and equipment. We believe our fire apparatus replacement program plan considers all of the practical and available options for prudent and cost effective apparatus replacement purchases in the future. The Fire Commission meeting discussions often deal with apparatus needs, replacement plan, and future purchases. Representatives from each contract city are given the opportunity to weigh in on the capital apparatus purchases. Facilities • The Mound Public Safety Facility remains ideal for our daily administration, staff activities, apparatus housing, equipment storage, training, and emergency response operations. There are no significant facility issues at Mound Fire Department at this time. I am working on some other energy saving and efficiency projects for our fire station facility. There are no significant energy savings to report as these projects are ideas and concepts at this time that have dollar savings potential. More work to be done on this. I have frequently and persistently inquired with City Manger Kandis Hanson, Ehlers and Associates, and the Mound Finance Team about the possibility of refinancing the Public Safety Facility Debt (bonds) to lower our expenses. Everyone is receptive to the idea, if it and when it makes financial sense. Unfortunately, the call date on the bonds is not until 2011. This could be a savings in the future if we can achieve the same low interest rates similar to today. Time will tell, however refinancing cannot be justified at this time. An update on Minnetrista Fire Stations: at some point in time our friends and neighbors in Minnetrista will be pursuing fire stations in their growing community, but this project is currently on the back burner. The Minnetrista Fire Station project will be a Public Safety necessity for the city in the future, especially as the City of Minnetrista develops. The city officials in Minnetrista are very supportive of Mound Fire Department and will likely want us to be an active participant in the Minnetrista fire protection plan. We believe we have a great working relationship with all of our fire protection contract cities. _29_ Finances and Budget In general, the Mound Fire Department expenses for 2008 were slightly under budget on the operations side. Please refer to the budget summary page in this report for the 2008 budget vs. spending and financial details. • The fire reserve fund balance at the beginning of 2008 was $102,332 with an estimated ending reserve balance of $149,332 at the end of 2008. The fire fund balance will increase by approximately $47,000. • The fire department apparatus repair occurrences and costs continue to rise as our fleet of apparatus gets older. In 2008 we spent a substantial amount of dollars on apparatus repair and maintenance with a total of $ 38,998 vs. a budget of $19,200. • In 2008, I submitted two Assistance to Firefighters Grant (AFG) requests for a new fire apparatus ($173,601) and training ($19,130). Unfortunately these two requests were not approved or funded this year. I will apply for additional grant funds through the AFG process in 2009. • Significant progress was made in 2005 and 2006 on the Western Area Fire Training Academy (WAFTA) site investigation and cleanup. As President of the WAFTA Executive Board, I am seeking an additional $5 Million in Federal Aide to complete the site clean up and mitigation. The request for $5 million did not get approval in 2008, so I will continue to pursue grant funds in 2009. • The Mound Fire Department Relief Association Pension Fund took a major financial hit as the result of the financial turmoil and stack market decline in 2008. The MFD Relief Fund lost $1,020,628 in value throughout 2008 (refer to integrated performance review summary report). Fund value year end 12/31/07 - $4,451,266 vs. fund value year end 12/31/08 - $3,391,260. OUCH! • In January 2008 the Minnesota State Auditor asked the Mound Volunteer Fire Department to close all fire department bank accounts. For many years MFD was registered as an independent corporation and has had active payroll and checking accounts. MFD has cooperated with the Minnesota State Auditor and closed all non -city bank accounts at the end of 2008. Challenges for the Future Many of the following items remain on this list as challenges and are very important considerations for the future. This list of challenges will continue for the paid -on -call (volunteer) fire service. These challenges are not unique to the Mound Fire Department. Critically important items are to be addressed as part of the Mound Fire Department Strategic Plan. All of these topics have been clearly communicated and discussed with the MFD Fire Commission group who meets quarterly each year. • Managing budgets, cost controls, and overall financial management • Funding apparatus replacement adequately to support ISO PPC audit in 2008. • Recruiting and Retaining volunteer firefighters. • Studying and evaluating the existing MFD Pension Plan, funding and possibly updating the pension program plan. -30- • Future expansion of Mound Fire operations to support additional fire stations. • Maintaining fire partnerships and fire contracts (i.e. the 5 cities we serve) • Meeting all the requests for fire code and fire inspection services • Strate is Plan and Initiatives In March 2004, I presented a Strategic Plan Initiative with a focus on four key areas including: Personnel, Budget and Financial Management, Equipment and Supplies, and Facilities. Many of the plan initiatives have been completed and /or are ongoing. Significant progress has been made on these initiatives, with more work to be done. Implementation of this strategic plan is essential to the successful fire operations of the Mound Fire Department in the future. A complete summary of the Strategic Plan and department accomplishments for the year 2008 is included in this report (refer to attachment). One major Mound Fire accomplishment for 2008 was the successful completion of a detailed and comprehensive Insurance Services Office (ISO) Public Protection Classification (PPC) audit for all fire service cities. The ISO -PPC audit results were very positive as most of the cities received an improved PPC rating. The results of the audit have been published and became effective March 1, 2009 (refer to ISO detail). Summary The year 2008 was a very successful one for the fire department in many ways. • We were able to extend our fire contracts with our neighboring city partners with a renewed Fire Service Protection Contract through 2012. Our staff of firefighters and office personnel, apparatus, and equipment has continued to be maintained as our key strong elements. We have an up -to -date fire station facility. In the future we anticipate improving and expanding our department operations further by partnering with Minnetrista as part of their fire service protection plan. A Minnetrista partnership will lead to more efficient use of our fire staff, apparatus, and equipment and likely be a financial benefit to all of the fire protection contract cities as well. We are currently not expanding staff or hiring, but are willing and able to expand our operations if need be. We thank our city officials, staff, fire commission members, and citizens for their continued cooperation and support of the Mound Fire Department. Respectfully submitted, Gregory S. Pederson Mound Fire Chief 3/25/09 -31- -32- .701 N N 0 of M 01 > V v > — } o C LU - E w�n°ca¢m N V.-i V � p� Y O N Y Y 0 N n- C o C E U N a- Y C � N •- N N h N N h Y s t o a c Y�tio�tia� .-4 .-r CL v i 00 0 011 N N .-r L d � N 7 ~ C h Y Y • C N — o O V o o U �, O -v E- L L = N s t� o 0caNe a stn M Q N C C V M '� C S = C CC CCC p� h i}- CQ Q'O m ` C G L O iz 1 Z.o d LO �0 a CL L O c N 0 LO M ZO� _ `1 N O m C31 Y Q o O O o1 F-:, ON N N L '-, o N M u- a 0 12 V' Di > N y. N m s N v O co 4- ��a°.ocacmm w }v % V O a c N LO LL °J 1-4 U- W V N O N N LO N i vv > Y Q o (A) N LY Cl- L 0 �-' m C- Q m F•7 H'l 0 V t9 N C •c Lo o � o V L L V1 Oi LL to -32- .701 N N 0 of M 01 > V v > — } o C LU - E w�n°ca¢m N V.-i V � p� Y O N Y Y 0 N n- C o C E U N a- Y C � N •- N N h N N h Y s t o a c Y�tio�tia� .-4 .-r CL v i 00 0 011 N N .-r • -33- 0 N N .-1 IA N LM oN 0 0 0 0 m 0 m 0 m 0 0 m m V v 0 0 0 0 0 p O p 0 p 0 0 00 F4 W _a. N N N N N N N N N (V N N (v (V st M M M ch M M M M M M M M M M L } I N 1 N 1 N I (V 1 N I (v I N I Cv I N I CV 1 N 1 N I N 1 (V 0) C31 �L N Q L O LO i N L O o V � ° V1 U r- L C pj �• a. o vn cm . Q L V N N y aa� ti�� mN � U 0 a �tiaC�-Nz co� p -v Lm E N O L V L o N o - O o a CL in N i Q V V N =- \ T" Cf f2 } L N L N N N 1-1 N� 1-4 1-4 LO 1-1 \O -4 � u ii Q } } 1-4 1-4 o c 0 0 O N U U C C C > C >1 + +' O -33- 0 N N .-1 MOUND FIRE DEPARTMENT Seniority List Seniority List 112707.xls -34- Over 20 years 15 - 20 years 10 - 15 years 5 -10 years Under 5 years NAME START DATE EQUIP. # Chief 1 1 GREG PEDERSON 213/1975 18 Chief 2 2 JEFF ANDERSEN 9/22/1980 31 Dist. Chief 3 RICK WILLIAMS 11/7/1983 22 Dist. Chief 4 GREG PALM 2/6/1984 15 5 PAUL HENRY 5/1/1989 38 Captain 12 6 TIM PALM 5/1/1989 17 Captain 11 7 KEVIN SIPPRELL 3/5/1990 20 8 DAN GRADY 12/3/1990 9 9 EDDIE VANECEK 11/4/1991 34 Captain 15 10 DENNIS WOYTCKE 3/2/1992 24 11 PAUL BABB 9/13/1993 28 12 CHRIS POUNDER 9/13/1993 36 13 BOB CRAWFORD 3/21/1994 6 14 JASON MAAS 5/2/1994 32 Lieut.12 15 JOHN LARSON 3/6/1995 5 16 RICH ROGERS 10/16/1995 19 17 ROGER KRYCK 12/4/1995 27 18 BRUCE GUSTAFSON 2/5/1996 11 Captain 14 19 MATT HENTGES 5/6/1996 14 Lieut.11 20 MATT JAKUBIK 11/17/1997 37 Fire Marshal 21 TONY MYERS 5/4/1998 33 22 DARREN POIKONEN 12/19/1998 30 Lieut.14 23 KEVIN FLAIG 4/19/1999 7 Lieut.15 24 BRIAN BERENT 4/24/2000 1 25 ROD STEVENS 10/14/2000 8 26 STEVEN HENKELS 9/10/2001 2 27 JIM CASEY 11/4/2002 4 Lieut.16 28 MIKE MCCARVILLE 1/6/2003 35 29 JOSH CLEMONS 5/10/2004 23 30 MIKE FOLEY 5/10/2004 16 31 PAUL JOLICOEUR 5/10/2004 39 32 MARK LEE 5/10/2004 40 33 DERAK ANDING 7/26/2004 3 34 JASON RICE 7/26/2004 42 35 ANDY DRILLING 5/20/2006 25 36 BEN FOSTER 5/20/2006 29 37 BEN GOTTSCHALK 5/20/2006 26 38 TONY BOLDON 11/5/2007 12 39 BRYAN GORMAN 11/5/2007 21 40 MATT KVAM 11/5/2007 43 41 MATT MORRIS 11/5/2007 44 42 JEREMY SPADER 11/5/2007 45 43 MATT SV I H EL 11/5/2007 46 Seniority List 112707.xls -34- Over 20 years 15 - 20 years 10 - 15 years 5 -10 years Under 5 years • Q a� L LJL G .C: co CL E O U O c� a� Al c� U c� O ca N cu O O O O (V -35- Mound Fire Department Firefighter Participation and Response Summary January - December 2008 Firefighter Name Job Class Fire - Rescue Response % Dept. Rank Andersen, Jeff Chief 2 390/533 73.17% 1 Gustafson, Bruce Firefighter 385/533 72.23% 2 Berent, Brian Firefighter 382/533 71.67% 3 Pederson, Greg Chief 1 377/533 70.73% 4 Spader, Jeremy Firefighter 372/533 69.79% 5 Gorman, Bryan Firefighter 319/533 59.85% 6 Hentges, Matt Captain 15 305/533 57.22% 7 Rogers, Rich Firefighter 303/533 56.85% 8 McCarville, Mike Firefighter 298/533 55.91% 9 Foley, Mike Firefighter 292/533 54.78% 10 Drilling, Andy Firefighter 289/533 54.22% 11t Morris, Matt Probationary 289/533 54.22% 11t Boldon, Tony Firefighter 260/519 50.10% 13 Crawford, Bob Firefighter 256/533 48.03% 14 Palm, Tim Captain 12 255/533 47.84% 15 Larson, John Lieutenant 12 247/533 46.34% 16 Palm, Greg Dist. Chief 21 246/533 46.15% 17 Gottschalk, Ben Firefighter 244/533 45.78% 18 Jolicoeur, Paul Firefighter 241/533 45.22% 19t Svihel, Matt Probationary 241/533 45.22% 19t Stevens, Rod Firefighter 237/533 44.65% 21 Henry, Paul Firefighter 237/533 44.47% 22t Lee, Mark Firefighter 237/533 44.47% 22t Williams, Rick Dist. Chief 11 237/533 44.47% 22t Flaig, Kevin Lieutenant 15 233/533 43.71% 25 Grady, Dan Firefighter 229/533 42.96% 26 Anding, Derak Firefighter 224/533 42.03% 27 Foster, Ben Firefighter 218/533 40.90% 28t Woytcke, Dennis Captain 14 218/533 40.90% 28t Maas, Jason Firefighter 208/533 39.02% 30 Kvam, Matt Probationary 207/533 38.84% 31 Myers, Tony Fire Inspector 205/533 38.46% 32t Rice, Jason Firefighter 205/533 38.46% 32t Henkels, Steve Firefighter 201/533 37.71% 34 Clemons, Josh Firefighter 192/533 36.02% 35 Sipprell, Kevin Captain 11 189/533 35.46% 36 Casey, Jim Firefighter 168/504 33.33% 37 Jakubik, Matt Lieut. 11/T.O. 175/533 32.83% 38 Pounder, Chris Firefighter 173/533 32.46% 39 Poikonen, Darren Firefighter 172/533 32.27% 40 Babb, Paul Firefighter 159/533 29.83% 41 Kryck, Roger Firefighter 143/533 26.83% 42 Vanecek, Ed Firefighter 131/533 24.58% 43 1/26/2009 Participation & Response Summary - Response Time Average 46.280% -36- U Z 0 F- Q U J Q CY 0 Z Q W U Z W_ w W Q. x W w W 2 LL W w LL -37- O N � N M N a$ ID 2000 0000 =000 000 0 00 0 r__ so 00 00 00,00200 3 0 O L 0 0 =0 0 L N 0 3 Q)0 0-222 N C00000000=0000=00200 0 0 N 0.2 0 0 0 N 0) .� 0 a) a) a) D 0 N 0) N -L N 0 0 0 a 0 a) 0 = 0) N 0 N 0 N _q N 0 N a) N 9 N D U N N N -c Q 0 0 O �n � E =, v N U F. 0 a N a N ) a) V/^ L L L L L CO L L L V^ L 0 L 4) (1) _ LL U) U) U) o v v v v v v 0 -0-0 v o o -0-0.2 a) 0 v-0 0 0) v a) v 0 m v - 0 v a) v (W n N uW ) 0 v a) v( a) 0 (0v 0 _ CL a E c 0 Cl c 0 Cl c 0 Cl C o Cl c 0 CL c 0 CL U ) c o C o U) 0 o c 0 cc 0 0 0 0 2 o c o c o= c 0 c 0 E F_: c o c o o -C W E 0 E 0 N N N uj N N N N N 022 Q0 R ` Q_ CL L -0 N W'd'� N N W a �0'Off a a) - a XX a W W -00Tf 0�of a) N 0 Wd' 0 �w� 0 0 W 0 (r ID a) ' D � � D Q'� D W W W N � W -Q >a v Q w N N Q N N Q N N a N L N L N N /LL y N N Q N r NNN r rL -NNN r r r 0NN 0 N r 2 ` r NN r N2 2 N N� U � C C O N L N N ; N 8 m m l.L. 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N'4 NN4 CN N N 04 ca 0 LL —38— I� LJ MOUND FIRE DEPARTMENT Apparatus and Equipment Alias & Unit# Radio ID Description of Apparatus Special Equipment #17 Ladder #11 #18 Engine #13 #22 Utility #11 1981 Sutphen Aerial Ladder 100', Hale single stage pump 1984 Ford Pumper Waterous 2 stage pump 1990 E -One Utility & Heavy Equipment Command vehicle 1500 GPM* pump 300 gal. H2o tank 100 ft Ladder 1250 GPM* pump 1000 gal. H2o tank Cascade Air System 20 KW Harrison generator,scene lighting system #24 Engine #12 1996 Freightliner Pumper 1250 GPM* pump Waterous single stage 750 gal. H2o tank pump w/ Class A foam 30 gal. foam tank #25 Tanker #11 #26 Utility #12 # 28 Boat #11 Boat #12 Gpm = gallons per minute 1973 Mack Tanker Waterous single stage pump 1999 Ford F 250 Crew Rescue Cab 2001 19' Silver Wolf Fire Rescue Boat w/ 150 H.P. Mercury Outboard Zodiac Rescue boat Life vests, floating stokes 1 -39- 250 GPM* pump 2000 gal. H2o tank 2500 gal. drop tank First Aid Basic EMS 300 GPM* floating portable pump side dive rescue door 15 HP motor # 29 Engine #11 #30 Utility #13 #33 Grass #11 #34 Rescue #11 #35 Tanker #12 # 36 Utility # 14 #37 Utility #15 Updated 2/28/09 Gpm = gallons per minute 2003 Salisbury Pumper Hale single stage pump w/ Class A foam 2003 Pace American 8'x16' enclosed HazMat Trailer w/ spill response booms and equipment 1500 GPM* pump 765 gal. H2o tank 5 KW Honda EM- 5000S generator Gas and air monitoring Detection Equipment A,B,C protection suits 1986 Chevrolet Grass Rig 1 Ton Mini Pumper 1998 Ford F -Super Duty 2007 Freightliner Tanker/ Pumper 1998 Chevrolet Tahoe 2009 6x6 Polaris Ranger K -40- Holmatro Extrication Tools, Generator 3000 Gal. H2O Tank 750 GPM Pump 3000 Gal. Drop Tank No special equipment W, N O O O rl U Gobi u ct CIO o cl, CA rA CCi , U O Q O U sn. d N ,i C ct �L7C7 a� o cn E� • O cd O a� En cn o3. �' w3 xHx�w v� •Qx�wr P4 P4 ow C7 o � U U O bQ bA � � I � a� I W W Q 00 00 • � o 0 0 A 000 N -41- 0 � o O O O O O O O O O O 000 O W) It O VN N N 00 0" � y M (�' W 6L? 69 6i4 64 6019 1 69 69 6R co 0 N 3 >O 4'" > p" Q" 0 O .d CIO U V1 b 0� Z U b � ^ o S3 O1 U Coll Cc, U Cd a� 'd 1.0 v U o U W o o a � Cd M g Q. $ m o Uo '" °ow off' °oaf. °oa C> 0 0 o'er, 0 C7 C7 E.' cod t, p F Op ' O O 41 iz 13 cn Qai Q, O N N jo 404 C4 y :3 O ro rl N N N M M —42— r� Mound Fire Department November 2007 • Building Rental, Lease, Debt Service $ 290,840.00 28.8% • Firefighter response hours 10,000 — 12,000 per year @ $8 per hour = $92,000.00 • Firefighter in -house training hours 2800 -3200 per year @ $4 per hour = $12,600.00 • Firefighter station maintenance hours 1480 per year @ $10 per hour = $14,800 • Firefighter meetings, PR events, other hours 1600 per year @ $0 per hour = $0 • Fire Officer Pay (refer to list for details) = $14,700 11/27/07 -43- Z LU U) W w (L t D W 0 Z w W x CL w U5 O > Z w n (D o 0 D OD C> 0 04 .1 R CA co 0 0 U-) 0 0 0 LO ce) CL 0 0 0 Go C; x CD ce) titi LLI Vol cle) 0) 0 -W 0) to C) LO -q* co r co .m Iq Cli a to lLO CN Go U') C14 > 0 C) 1 6*7 C14 O O O cfl O CV r.- m Q0 C6 609- C 0 0-0 C (1) 0 CL () -44- O O OD co 17, LL cli u > LU oci x w W Z Ni ui c .2 a o o 0 'IT 0 co O 6S. 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O O c0 E O CD O @ N_ yy mmp p• O1 = O (y m c = N d � Co 2 Ag T N a `m rn f? c g ° U c N � Q c c_ m E o w lL E Q V N .O-. a¢ ®- C i= min° U- — U s a c 'c .9 q' CL M "r- c 0 m a0i � o A 30 � - � LL P F- a> o r« LZ 75 m co .r't- N E 2 w _ > O q) Q m m J C O 8 L T H LD 3 r o O y T E C>), U) N N (cn N m N O (O C G T ° O c ow m y L Cc L N co co V) 000 L . y N 'So o Z > CL CD �' � O D o N _ .> R '� D 705 0 ° U ppn�� cu T N C c O T >° ^(� f6 _ > IL 6 LD F— Q d p o 3 c a� •o L 0 0 g' Mn O t F– m tLn • Mound Fire Department 2008 Activity Report 2007 vs. 2008 Fire / Rescue Personnel Hours In Our Primary 11,581 10,888 Service Area Mutual Aid Fire / Rescue Personnel Hours 459 898 • Fire / Rescue Personnel Hours Including Mutual Aid 12,040 11,786 Fire / Rescue Personnel Hours Including Mutual Aid 12,040 11,786 Maintenance Hours 1,138 1,304.5 Training (In House) Hours 2,519 3,276.5 -47- 2007 2008 Fire / Rescue Calls In Our Primary Service Area 549 517 Mutual Aid Calls Out Of Our Service Area 10 16 Total Of All Fire / Rescue Calls Including Mutual Aid 559 533 Fire / Rescue Personnel Hours In Our Primary 11,581 10,888 Service Area Mutual Aid Fire / Rescue Personnel Hours 459 898 • Fire / Rescue Personnel Hours Including Mutual Aid 12,040 11,786 Fire / Rescue Personnel Hours Including Mutual Aid 12,040 11,786 Maintenance Hours 1,138 1,304.5 Training (In House) Hours 2,519 3,276.5 -47- Mound Fire Department 2008 Activity Report EMERGENCY CALLS FIRE /RESCUE CALLS 2008 IN OUR PRIMARY SERVICE AREA MUTUAL AID CALLS 2008 OUT OF OUR SERVICE AREA TOTAL OF ALL FIRE /RESCUE CALLS IN 2008 INCLUDING MUTUAL AID FIREFIGHTER EMERGENCY HOURS FIRE /RESCUE PERSONNEL HOURS 2008 IN OUR PRIMARY SERVICE AREA MUTUAL AID FIRE /RESCUE PERSONNEL HOURS 2008 FIRE /RESCUE PERSONNEL HOURS 2008 INCLUDING MUTUAL AID FIREFIGHTER HOURS BREAKDOWN FIRE /RESCUE PERSONNEL HOURS IN 2008 INCLUDING MUTUAL AID MAINTENANCE HOURS IN 2008 TRAINING (IN HOUSE) HOURS IN 2008 TRAINING (OUTSIDE) HOURS IN 2008 MEETING HOURS IN 2008 PUBLIC RELATIONS / FIRE PREVENTION TOTAL VOLUNTEER HOURS FOR 2008 -48- 517 16 533 10,888 - 11,786 11,786 1,305 3,277 3,728 (87) 451 1,278 192 18,289 00 0) r- O O O O U') T-- r In r- O r o I� o � O Lf) r- CO r" N M O 00 c 00 co OI Cfl CO ti co LO ti CO CV O co r N V e0- r -49- V CC N O a•+ r .a ti 3 N � �� N O N d O O O O � � ti N � lf') r r N r d' r m (6 LO LO O G N N I M CD N r O M L N 01 ti co 0) d O r o ti LL N r r r L U (6 fn U) L ♦/� o m m 0 CU�Y0 J ate_ O • •Ld p C) F- QQ J H o -te 2 coc 2 n -49- KOJI = O � N E �O c� C U 4) d � LL -a � Y C � Q Co cu U CD CO ti V vm Q1 ti N Rn N M M LO O cc Y O "v C O C C 0 CU . , 0L000C\ 0 C O o 0) U N Om O to N Q+r QQ� Z ca (1) CL m C .-; LL J W LN. 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C U. • O O O O O O O O O 67 00 I� Co LO co N s1lso to jagwnN -53- Co o�l `90 oC, 04, �o oc, 000C., 'Po IQ& ea c'6, 00 19 IQ 1ST 09 1p` IQ, O r r E E E E C in cQ Q G cl) LL C co O 0 N ti O O N Cfl O O N E co LO Q N N U- cc E Q o o N M O O N N O O N ti O n • C C •m L L m C 0 � U- .L LL C0 C C M M N N r sanOH -57- I• • I- 0 0 N O O O N O O N N Z_ d' H O N M O O N N O O N T- C) O N t Q. i LL C O ►; C U0 M Q � O O N N E cu r- 4- 4) o N N a� O � H Q 00 00 C4 ct N r- 00 O N sa;nuiw mm co O Cl N ti O O N CO O O N O O N M O O N N O O N N N C • Mound Fire Department March 2009 Goals and Strategic Plan Initiatives (for Fire Chief Greg Pederson) 1. Personnel / People Status a. Increase firefighter staff to 40 members b. Complete comprehensive and diversified training of firefighters c. Implementation of "Duty Officers" d. Research feasibility of "Duty Crew" e. Maintain volunteer firefighter commitment f. Reorganize department officers structure 11. Budget and Financial Management a. Develop a long term financial plan for existing station #1 b. Complete a cost analysis & budget for Minnetrista fire station c. Develop a operations /financial plan for a two fire station operation d. Evaluate existing Fire Contract Formula and change as needed 40 Restructure and implement New Fire Contract formula for all Pursue other funding options i.e. grant money g. Establish hourly rates for firefighter staff and apparatus III. Equipment and Supplies a. Rethink, plan and budget apparatus replacement program b. Implement apparatus replacement plan cost saving initiatives b. Continue to do annual replacement of essential safety equipment c. Implement purchasing and cost control plan IV. Facility a. Maintain existing facility b. Consider other facility needs i.e. Minnetrista c. Work on final closeout of Mound P.S. Facility project V. Fire Prevention and Inspection a. Implement comprehensive fire inspection program b. Focus on Fire Code Services and Enforcement Iftrategic Plan Initiative - Fire Commission dated 03/22/09 -59- Completed in 2004105 - ongoing Completed in 2005 - ongoing Implemented part -time 2005 Incomplete - not implemented yet Completed, but ongoing Completed in 2004105 Completed for Station #1 in 2005 Completed proposal Minnetrista 2006 Completed for Station #1 & 2 in 2006 Completed in 2006 Completed in 2006 Ongoing work in progress (grant list) Completed in 2006 Revised plan in 2006 - WIP Implemented in 2006 with more in 2009 Ongoing Implemented in 2005 - delegated some responsibilties Ongoing Project Plan /Budget complete 2006 Project complete - slightly under budget - closeout pending Started in 2005, strong active program Ongoing suucessful project Mound Fire Department NEWS Insurance Services Office, Inc. completes Public Protection Classification Audit of Mound Fire Department in May 2008! In May 2008, the Mound Fire Department completed an intense and detailed audit process that was performed by the staff of Insurance Service Office, Inc (ISO). Throughout March, April and May 2008, the expert Insurance Services Office staff audited the local fire protection resources by working with Mound Fire Department staff to collect information about the quality of public fire protection in the Mound Fire protection area. The MFD protection area includes the cities of Mound, Minnetrista, Spring Park, Minnetonka Beach, and Shorewood. The Insurance Services Office, Inc. is an independent company that many insurance companies rely on for providing important, up -to -date information about municipal fire protection services within communities like Mound. The ISO has established protection class ratings on more than 44,000 fire districts across the U.S. The result of the audit process will establish a Public Protection Classification (PPC) rating including a rating of. the Mound Fire Department, the overall fire protection, and the fire service quality in each community that MFD protects. This ISO Public Protection Classification rating is used by virtually all insurers of homes and business property in the U.S. The goal of, and purpose for this audit is to improve the Mound Fire Department PPC insurance rating in the Mound Fire Protection area. In general, the price of insurance in a community with a good PPC is substantially lower than in a community with a poor PPC. The final results of the audit will not be available for about six months. The Mound Fire department is confident that the results of the audit and the PPC rating will save our residents and businesses owners' money on their insurance premiums. W .a Mound Fire Department ISO Public Protection Classification 2008 Audit Plan for All Mound Fire Protection Area Cities Schedule of Audit April 1 — May 1, 2008 May 1, 2008 0900 hours May 1, 2008 1300 hours May 2, 2008 0800 hours May 3, 2008 0800 hours May 5, 2008 TBD May 6, 2008 TBD May 7, 2008 TBD May 7, 2008 TBD - PM Audit Activities and Events Preparation for PPC Audit Survey the Mound Fire Department Survey and Visit HC Sherriff Radio Dispatch Locate all needed fire flows in all cities Tanker Shuttle Evaluation (four activities) Mound Water Department & Flow Test Minnetrista Water Department & Flow Test Spring Park Water Department & Flow Test (AM) Minnetonka Beach Water Department Flow Test Participants • Tanker Shuttle and Pumping Test Procedures MFD and friends (at Westonka High School and Shorewood dry hydrants) • Complete 5 Contact Information Sheets (1 for each city) each City to complete • Complete Pre -Survey for Dispatch Chief, HCS Radio • Complete Pre -Survey for Fire Department _ Kathy, Jakubik, Chief • Pre - Surveys for each Water Department • (Mound, Spring Park, Minnetonka Beach & Minnetrista) H2O Supervisor -City Assignment Categories 1. Administration — Documentation & Records Jakubik, Kathy, Chief 2. Operations — Apparatus & Equipment 3. Operations — Pumping & Water Supply -61- ISO Truck Committee Williams, Andersen, Myers MOUND FIRE DEPARTMENT ISO Public Protection Classification Ratings Fire Coverase Area With Hydrants Without Hvdrants Mound 4 (4) 9 (N /A) Minnetonka Beach 7 (6) N/A Shorewood 6 (5) 9 (.5) Spring Park 6 (4) N/A Minnetrista 8 (4) 9 (4) PPC rating effective date September 1, 1996 NEW PPC rating effective date March 1, 2009 NOTES: 1. Residential property insurance rates only improve up to an I.S.O. Rating of 7; anything above a rating of 7 generally does change /reduce insurance premiums for residential properties. 2. The city and residents that has the most to gain from an ISO Public Protection Classification audit is Minnetrista. 3. The most recent Insurance Services Office (ISO) Public Protection Classification audit for the Mound Fire Dept. and our service area cities was performed in 1996. 4. Our next planned ISO Public Protection Classification audit is planned for fall 2006 or spring 2007. This depends upon ISO scheduling. The Mound Fire Chief has contacted ISO about this audit. 5. ISO audits are typically done approximately every 10 years. -62- -63- a� 0 0 0 vi a h V ao b W N it .r.i p y O ee 00. cj +� CC' W C) .� W N 0 'tiC �aa aN a ct •� .a rn C'n „ 8 a, a Q ' V 'Ci 4> ..fin ivi U 6 no r•+ S:r RS cc y W5 dU' 9z o 0 � C. Np,in el F F— W 0 w y °' d •" u c o a v� CJ :ed� ,•. �, .-. �, c, s� b ^C Ts 0 w 00 O\ O O G> p O p Ci c F • E.y O C/1 C� RS .Q V M M O O O O O cd W 4t F -63- Mound Fire Department Firefighter Application - Waiting List 3/23/2009 .M Application Date Residence Location Count Name Status 1 Kathy Weist 5/24/2001 Orono Hold - Interested Jameson Grad 10/1/2002 Hold - Interested Robert Bradley 10/2/2003 Spring Park Hold - Interested 2 -10 -04 2 Kevin Kautzer 1118/2005 Mound Active - Interested 3 Kenneth Bencker 1/18/2006 Mound Active - Interested 4 Karl Ricker 2/27/2006 Mound Active - Interested 5 Matthew Erickson 3/8/2006 Mound Hold - Interested 8 -15 -07 6 Jeremy Nordstrom 3/30/2006 Mound Active - Interested 7 Michael Ferrell 8 /29/2006 Sprinq Park Active - Interested 8 Rob Just 9/11/2006 Mound Active - Interested 9 Jonathan Larson 1/15/2006 Spring Park Active - Interested 10 Tim Bozikowski 6/11/2007 Mound Active - Interested 11 Shawn Hayes 10/8/2007 Minnetrista Active - Interested 12 Travis Senefelder 10/31/2007 Mound Active - Interested 13 Heidi Savage 11/19/2007 Mound Active - Interested 14 Michael Letendre 9/4/2008 Mound Active - Interested 15 Andy Pulsifer 9/4/2008 Mound Active - Interested 16 Jeff Harrison 12/11/2008 Mound Active - Interested 17 Kelly Dobson 3/11/2009 Mound Active - Interested 3/23/2009 .M ti O O N M O O r N M N 4) C O AL WAA E Z N c 0 1 O O O O O O Ci Ci C C 0 C °n °o °n °o Lnn °o rn m co co ti ti -65- "CIO, z `90 S� O� O� �O O� 'O Ors 000e, S0 80 'e6' `90 S0 -60 610 e0 'e0 00 6"q 1919 <"9 919 1919 1119 `19 L d ti 0 0 N 4 co CD V- H C d E CL CD 0 as U. 0 R U O co t6 U O O O O O O ° C Ct Ct C Ct C °o °o °o o ° ° o o 0 LO 0 LO LO w .C.'o 0 90 o� s00 1600- 6o oL, to oe '00" 00 o� 60 80 le0 190 190 16, e0 z0 t0 00 60 19 l� IQ so A& � City of Mound 2009 Safety Committee Members Greg Pederson — Chairman Jill Norlander — Secretary Brian Berent — Public Works Department 0 Ron Gust — Liquor Store Shirley Hawks — Police Department Brian Swartzer — Parks Department -67- In O 4. eM-1 N N :: M M. :P (n N .N-� .Or N k W C «_ .. -) LL �N.+ u' I ntr �- d' IiV CD N i Po N N. 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N e - N 00 IA .-� -68- . Vii► CITY of nnou March 26, 2009 MAYOR, CITY COUNCIL AND CITY MANAGER 5341 MAYWOOD ROAD MOUND, MN 55364 -1687 PH: (952) 472 -0600 FAX: (952) 472 -0620 WEB: www.cityofmound.com I have enclosed the 2008 Annual Report of the Finance Department. The purpose of the report is to point out the financial condition of the City of Mound to the City Council, which sets the policies that direct the future of the City. Financial recaps will be presented at the April 7t' meeting that will provide you with a preliminary summary of the City of Mound's financial • position for 2008. The year 2008 was a productive one in the Finance Department. I would like to thank the staff of the department, Joyce, Collette, Sue and Heidi, for their hard work during this challenging year. We navigated our way through the retirement of former Finance Director, Gino Businaro, in April, the hiring and training of our new Accountant, Heidi Tumberg, in August, and the many other issues and challenges we were faced with in 2008, many of which are summarized in the attached report. Respectfully, CAZ��� Catherine Pausche Finance Director printed on recycled paper -69- FINANCE DEPARTMENT My first responsibility is the supervision of the Finance Staff. The current personnel in the Finance Department are as follows: NAME TITLE STARTING DATE Sue Schwalbe Accounts Payable Clerk 09 -15 -99 Collette Roberts Accounting Clerk/Payroll 03 -12 -99 Joyce Nelson Utility Billing Clerk 05 -31 -77 Heidi Tumberg Accountant 08 -01 -08 Catherine Pausche Finance Director 09 -01 -06 Accomplishments of 2008 • UTILITY BILLING: Over 3,600 residential accounts that are billed quarterly on a cyclical basis (the City is divided into three billing districts), 140 commercial accounts that are billed monthly. • In 2008 more than 2,000 checks were issued which totaled $13.8 million. Wire transfers and electronic payments totaled $52 million. • In 2008 more than 1,800 payroll checks were issued to employees and more than 400 were issued for other payroll related purposes for a total of more than $4.2 million. • Managed the bi- weekly, single -sort recycling program provided by Allied Waste. Participation increased from 36% in January of 2007 to 62% in January of 2008 as a result of the switch to single -sort with the new containers. • Renewed the contract with NRG for leaf -drop off and held a fall and spring clean up day. • Annual Levy and Budget: Developed creative solutions to respond to the weaker economy and introduction of levy limits imposed by the State which resulted in only a .05% increase in General Fund expenditures for 2009 and a slight decrease in our tax rate. Financial Audit: In May of 2008 we presented to the City Council the Comprehensive Annual Financial Report for the year ended December 31, 2007. The report is required by the State. It was audited by the Independent Auditor and it was submitted to the State Auditor, to other Federal and State Agencies, to the County and the local school district, and a summary was published in the local newspaper. Again, we received the Certificate of Achievement for Excellence in Financial Reporting (20th consecutive year). Municipal Bond sales: In 2008, the City sold bonds in the amount of $3,720,000 for the 2008 street reconstruction, for Water and Sewer Funds, and for Police, Street and Parks Equipment. Moody's Investor Services rating was Aaa. Other issues related to bonds included analyzing the special assessment prepays and the impact on the debt levy and debt service, resolving how to administer the agreement with MetroPlains and the use of excess TIF proceeds, and challenging the County's $118,750 "Adjustment to Exempt Value" resulting in over $100,000 more in TIF proceeds for TIF District 1 -3 in 2009. 2 -70- • Union Negotiations: Assisted the City Manager with union negotiations for the three bargaining units (Public Work, Police Officers, and Police Supervisors) for 2008 -2009 • contracts, including the arbitration with the Police Officers union. • Implemented a cross - functional Technology Committee that is assessing needs and providing for our next generation of network configuration with goals to increase efficiency, productivity, security, and quality of information. • Performed a request for proposal for property management services at Indian Knoll Manor and ultimately decided to take the management in -house to optimize City resources, develop alternative revenue sources, and address the quality and financial issues that were of key concern in recent years. Efforts underway • Budget — begin the planning for 2010 that will include a staffing assessment and prioritization of programs and services. • Examine options for Public Housing and continue to work on transition issues. • Implement the new server and the budget and forecasting software package to assist in better fiscal management and long -term financial planning. The software will allow for continuous review of the Financial Management Plan and monthly reporting analysis to ensure cash flow requirements are met, fund balance levels are adequate and credit ratings stay intact. Also review website alternatives and plan features and enhancements. • Union Negotiations: 2010 -2011 contract negotiations will begin this year. • Implement the audit requirement to document specific internal accounting controls and internal controls in general with more active participation in the preparation of the annual financial report. Create /update employee manual to ensure adequate communication of key policies and procedures. • Increase control over Capital Assets by improving documentation, taking inventory and properly accounting for additions and disposals. • Coordinate the assembly of TIF documentation and ensure compliance with State statutes and optimization of the use of funds. Work with Planning Department and City Attorney to ensure proper execution of our developer agreement. • Determine whether or not an Arbitrage Rebate is due to the IRS on the 2004 Bond Issues. Goals /needs of the department: • Personnel: Assemble the right people to meet the ever increasing duties and responsibilities of the Department, including cross training. • Training: Conference and training dollars at a level that will enable us to get the education and skills necessary to perform our jobs in an efficient and professional way. • Technology: Centralize administration of the network and ensure data is protected and needs are met. Develop the PC replacement plan, automate processes where possible and take advantage of new technologies to improve efficiency, information and analysis. z -71- CONCLUSION Thank you for having given me the opportunity to point out the areas of special note in the operation of the Finance Department. Thanks to a dedicated staff and the resources made available by the City, the year 2008 was a successful one for the City in the financial area. The direction provided by you, the City Council and the City Manager, made it happen. 4 A -72- Mound Community Development Department Annual Report to City Council 2008 On behalf of the Planning and Building Inspection Department, I am pleased to present the 2008 Annual Report to the City Council for review and consideration. PERSONNEL Department Staff. The Planning and Building Department is staffed by Administrative Assistant Jill Norlander who was hired in February 2001. My tenure as Community Development Director for the City of Mound began in July 2001. The Planning and Building Department is also provided technical support from Planning and Engineering Technician Ray Hanson who was hired in May 2005. Building Inspection. The Building Official position was eliminated in January 2005 and full -time building inspection services were assumed by MnSpect (formerly Waldron and Associates) on a contract basis. Dan Menth is the designated Building Official for the City of Mound. Planning Services. Effective January 2008, Rita Trapp of HKGI has been providing consultant planning services to the City of Mound. 2008 BUILDING PERMIT SUMMARY 2008 Building Permit Summary Report - attached as separate document Building Permit Activity Information for 2004 -2008. Year Building Valuation Permits Issued 2008 269 $ 5,223,741 2007 258 $10,855,936 2006 329 $17,709,317 2005 385 $14,148,260 2004 393 $17,348,680 2008 Highlights. • Completed 3rd year of City policy requiring the submittal of "foundation" and "as- built" surveys for new construction projects. • Completed the 5th year of implementation of PermitWorks, the building permitting software program. • Completed 0 year of contracting for inspection services with MnSpect. • Year 3 implementation of GIS system for P &BI and Engineering Departments. COMPLAINTS AND ORDINANCE ENFORCEMENT The Planning and Building Inspections Department continues to provide assistance and support to other City departments with regard to code complaints and nuisance related issues. • The majority of complaint and /or other related issues (ie. construction problems, exterior storage, drainage, etc.) are handled by Community Service Officer Mike Wocken and Planning and Engineering Technician Ray Hanson. • Staff continues to review and revise ordinances to address deficiencies within the City Code. • Longstanding uncompleted building projects and / or nuisance issues on Glen Elyn and Waterbury Road are pending resolution. Additionally, the building exterior of the former William's Store building is going to be painted in Spring 2009. • The cooperation the P/BI Department has received from the Police Department has been exemplary and the P /BI Department applauds the efforts of Ray Hanson, Mike Wocken and Police Chief Kurtz. Additionally, City Manager Kandis Hanson and the Police Department are to be complimented for their strong support of the "Operation Clean Sweep" program. PLANNING COMMISSION ADMINISTRATION 2008 Planning Commission Cases. A total of (17) development applications were submitted to the City of Mound in 2008. An overview of the Planning Commission applications from 2004 to 2007 is provided below: 2007 (32) 2006 (51) 2005 (84) 2004 (36) iNAM � 2008 Projects List. The following includes a list of major projects undertaken by the Planning Commission: Annual review of PC work rules. • 2030 comprehensive plan update (including the Surface Water Management Plan "SWMP" component). Note: Document was submitted to the Metropolitan Council in December 31, 2008 but deemed incomplete. Staff is currently working on incomplete items and plans to resubmit the plan in the next 30 -60 days, if possible. Amended Mound City Code to include new regulations including zoning ordinance definition for "structure ", allowable encroachments (ie. on -grade stairs, retaining walls, gutters, etc.), vacant buildings and signage. PLANNING AND BUILDING INSPECTIONS DEPARTMENT PROJECTS Listed below is a list of projects which were undertaken and /or completed by the Planning and Building Inspections Department. It is important to note that several of these projects were done in cooperation and with assistance from other City Departments and consultants: • Land use fee ordinance review. • Participated in the rental licensing sub - group. • Prepared and received ERF grant from Hennepin County for environmental testing in Auditor's Road. • Mound Harbor Renaissance (MHR) downtown redevelopment project: - 2 -year LCDA grant extension request and presentation to Met. Council - Snowmobile trail permit from DNR for Lost Lake channel connection to Maywood Road. - Joint MCWD /City funding agreement(s) for innovative stormwater projects in downtown Mound. - Project Team meeting agenda coordination and management. - LGN federal funding request for downtown and related redevelopment projects - Preparation and submittal of 2008 Livable Communities grant application (non- funded). • Transit District parking deck project TOD grant reimbursement request for Deck 1 (in cooperation with E/PW Department and Finance Departments.) - TOD grant extension request for Deck 1 (in cooperation with E/PW Depts.) Appeal to Petrofund Board for soils remediation "after the fact" reimbursement in cooperation with E/PW Department and consultant. PLANNING AND BUILDING INSPECTION DEPARTMENT RECOMMENDATIONS Joint Planning Commission / City Council Communication. City staff would like the City Council to continue its policy of meeting annually with the Planning Commission to continue discussion regarding cooperative projects. 2009 Projects List. The following list includes the preliminary projects list for the Planning Commission / Staff for 2009. • Completion and approval of the 2030 comprehensive plan by the Met. Council. • Approval of 2009 Surface Water Management Plan (SWMP) update by involved agencies. • Review of City Code chapter(s) per annual joint PC /CC workshop. • City Code recodification update (in cooperation with City Departments.) • Direction from City Council and Planning Commission re: Next steps related to possible rental regulations and inspection program (in cooperation with MnSpect, Mound Fire and Mound Police Departments and others). SUMMARY On behalf of the Planning and Building Inspections Department, I would like to express my sincere thanks to the City Council and Planning Commission for their dedication and commitment to our department and to the City of Mound. The countless hours that are spent on land use and permitting issues do not go unnoticed. Additionally, I would like to thank the other City departments and consulting staff that have provided assistance and staff support throughout the year. It is an honor and a privilege to work with such wonderful and talented individuals who assist in every area of my job and also make it fun to come to work every day. As always, we welcome any suggestions or comments that the City Council may have. You can be assured that we will continue our endeavors to improve efficiency and customer service in our department. 2008 PLANNING COMMISSION CASES CASE CASE PROPERTY DATE incomp Itr 08 -06 _ # ON ADDRESS APPLICANT SUBMITTED STATUS RES # CC VOTE 4728 Bedford Rd Steve Ekeberg 3/28/2008 CC Appr 08 -58 Unanimous • 08 -08 Plat 08 -01 Variance 1729 Gull Lane Cynthia Sweatt 1/21/2008 CC 3/11 08 -25 Unanimous 08-02 Variance 5001 Wiilshire Blvd T. Rob Winkler 2/2 /2008 CC Appr 08 -57 Unanimous 4/7/2008 Incomplete — — 08 -11 Variance CC Appr Stephen Wozniak 5/30/2008 CC Appr 08 -74 Unanimous 08 -12 Variance 5234 Lynwood Blvd 5/14/08 6/6/2008 Pending Sub Exmp/ CUP 5234 Lynwood Blvd Caberallo, LLC CC Appr Pending 08 -03 Waiver 5300 Shoreline Dr Balboa 2/4 /2008 3/25/08 08-33 Unanimous CC Appr 08 -04 Variance 3145 Island View Dr Michael /Nadine Mader 2/29/2008 4/22/08 08-45 Unanimous CC Appr 08-05 Variance 5075 Windsor Rd Randy Lee & Andy Baer 3/14/2008 4/22/08 08-41 Unanimous -77- Minor incomp Itr 08 -06 Subdivision 4944 Island View Dr Bill Garrity 3/17/2008 4/4 --- — 08 -07 Vacation 4728 Bedford Rd Steve Ekeberg 3/28/2008 CC Appr 08 -58 Unanimous • 08 -08 Plat Halstead Pointe Zweber 4/7/2008 Incomplete -- --- 08-09 CUP Halstead Pointe Zweber 4/7/2008 Incomplete — 08 -10 Variance Halstead Pointe Zweber 4/7/2008 Incomplete — — 08 -11 Variance 3165 Priest La Stephen Wozniak 5/30/2008 CC Appr 08 -74 Unanimous 08 -12 Variance 5234 Lynwood Blvd Caberallo, LLC 6/6/2008 Pending 08 -13 CUP 5234 Lynwood Blvd Caberallo, LLC 6/6/2008 Pending CC Appr 08 -14 Variance 1558 Dove La T H Parker Inc 8/29/2008 10/28/08 08 -103 Unanimous CC Appr Skinner 08 -15 Variance 2933 Cambridge La Kester Batchelor 10/8/2008 12/9108 against CC Appr 08 -16 Variance 4840 Bedford Rd Susan Chambers 11/19/2008 11/25/08 Unanimous • 08 -17 Variance 6001 Ridgewood Rd Mark Tyler 12/5/2008 3/24/09 -77- .'..Al- A yv� N h v N M N 10 h M 1-t M h M W 00 vni n � Q a h N DO M n N M -n .+ n et "'� h F aS g W vOi U en M WD U � N � d is. w y O O O h N O O h O w `A 00 O Vl C� t� h M n h O N h N 13 00 a M t{ .-� O N 00 M C L N O et n .•� N •-� h M n o0 h o 00 00 00 tn+ 00 U M O N eY h C a a o h o 0 0 0 n oo O n oo n cn vi y en wl Ni �- M lM+ h�pp O N M co Oh Oo g g g g oo g $ o o° r-: 6 0 0 of 0 0 0 0 0 00 6 0 o 0 0 0 0 0 0 0 o v o 0 x F AQ � 0 o 0 0 o S u o S o 0 0 0 0 4) a`i aa)i 44) a0i F aCi a0i a+ a0i a0i a0i a0i a o w a w w U a w w W w C7 a a, a w p 0-9 z C7 W A F ff) A� 5; a p p p p p p Aa PQ.( ow w -78- M a CL F C � O M O ao� U o 00 O o U b W o � w Q - b_ . 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Parks Department 2008 Annual Report .. ............................... 1-5 II. Public Works 2008 Annual Report ........ ............................... 6 - 8 III. Public Works Department 2009 Capital Improvements ............. 9-10 IV. Public Works Department Work Plan/ Initiatives ..................... 11 -13 IM The Parks Department is responsible for many aspects involved in city government. Aside from managing the 33 parks in the city, the department is also responsible for the maintenance and management of the Municipal Cemetery, the Municipal Docks Program, the maintenance of City Hall, Transit Center Parking Deck, Mound Bay Park Depot, and the new Veterans Memorial Plaza. In addition, the department is responsible for the repair and replacement of the city - owned retaining walls on street right -of -way, the inspection of weeds on unkempt grounds, and hazardous tree removal from city property. The department is also responsible for the preventive maintenance of its equipment. Assisting in this effort are five full -time employees including, the Park Superintendent, Administrative Assistant, three maintenance workers, a part-time Docks Administrator, Dock • Inspector and as many as eight full -time seasonal employees. The Parks, Open Space and Docks Commission ( POSDC) is set up to act as advisories for bringing recommendations to the City Council regarding their respective issues. General Comments During 2008, the Parks Division was involved mainly with maintaining current playground equipment and lands. In past years, we have seen improvements to Avalon, Belmont, Chester, Dundee, Langdon, Philbrook, Scherven, Seton, Swenson, Three Points Tyrone Park, Alwin Park, Belmont and Wieland Park. In 2008 the POSDC replaced play structures at Scherven Park and Philbrook Park. In 2009 no play structures are scheduled for replacement. Along with development, maintenance for the parks must be planned. Maintenance and upkeep of the parks is a major ingredient for their success. Regular mowing, leaf removal, litter pick up and periodic repairs are unavoidable aspects of the parks and generally take up the most hours over the year. These improvements and maintenance provide a visual confirmation that the City of Mound has a commitment to community development. The downtown Streetscape and Greenway completed in 2006 has had the routine maintenance turned over to the Parks Division. With this responsibility comes a highly visible commitment of how the City is going to respond to development. It is staff's belief that this amenity is high priority for maintenance scheduling. The Streetscape and Greenway will be a daily visit for the Parks crew to provide a well groomed entrance into the main business area of Mound. WN We have been at our current Parks Maintenance Facility at the Island Park Garage since 1989. Following a 1987 engineering improvement recommendation report, a new roof was installed in 1990, and electrical updates, new garage doors and exterior painting were completed in 1991. Major repairs, denied due to budget restraints from 1994 to 1996, and not requested since, are still needed. A facilities study conducted in 2002 noted that the Park Maintenance Facility continues to need improvements. At minimum, the concrete driveway in front of the building needs replacement, a retaining wall, as well as a drain system to keep water out of the building, and other grounds repairs are needed around the outside of the building. Staff is looking forward to the consideration of moving the Parks Maintenance department to a joint complex with the Public Works Division. Summer Recreation Program The City did not fund a Summer Program in 2008. City Beaches The lifeguard program was not funded for 2008. Hazardous Tree Removal As of December 31, 2008, the yearly total of hazardous tree removals from City property was 91 trees removed, stumps chipped, 19 trees trimmed that posed a hazard, and 2 sites had brush removed. From private property, 8 trees were marked for owner removal due to hazardous conditions. Diseased and hazardous trees are removed on a complaint basis. When a complaint is received, an inspection of the tree is done to determine the need for removal and the ownership. City owned trees are removed by a contractor as soon as possible, while private trees are removed in accordance with City Ordinances. Private trees not removed in the grace period allowed, are force removed. The cost of a force removed tree is billed to the property owner. If this bill is not paid, it is then assessed to their property taxes for the following year. Weed Notices In 2008 approximately 21 weed notices were issued by the Community Service Officer for unkempt grounds. 17 owners complied and the Contractor performed the work for the 4 who did not. The cost incurred by the City is billed to the owner. If the owner does not pay, the cost is assessed to their property taxes. Municipal Dock Sites The 2004 Shoreline Study showed there is 104,225 linear feet of Lake Minnetonka shoreline in the City of Mound. Of this 104,225 linear feet 36,301 linear feet is controlled by the city and allows for 726 boats under current Lake Minnetonka Conservation District guidelines. The 2008 the Municipal Dock/Slip Program only claims 29,500 linear feet of the 36,301 lineal feet for the Dock Program. This provides for up to 590 boats (A not to exceed number) within the current program to stay within Cities LMCD license. In 2008 the Docks Program saw 535 boats registered at the 312 dock sites and 97 slips. This is down from the 588 boats registered in 2003 when the program was close to non - compliance with the LMCD. To stay in compliance 2 MIME • with the 590 boats a moratorium was placed on Shared Dock sites, which were seeing a gain of 20 boats per year over the past 5 years. This was in effect for the 2004, 2005 and the 2006 boating seasons. For 2007 the Shared Dock program moratorium was lifted but limited to 50 participants. The non -used boat's under the 590 allows the City to operate the Dock Program without placing a restriction on the number of registered boats at individual docks. The new Lost Lake Villa's slips are owned by the City of Mound and it's LMCD license is through the City. These 37 slips' utilizes 2,000 linear feet of the City's 36,301 lineal feet. The Lost Lake Transient slips use 1,500 line feet of City's claimed shoreline. The Docks Administrator and Dock Inspector under the direction of the Parks Superintendent, processes dock applications, inspects city dock and slip sites, notifies permit holders of discrepancies, and are the informational source for the general public and the City. On 12/31/2008, the 2008 Dock Fund balance was approximately $254,712 and the reserve fund had $25,000. With the cost of dredging and shoreline repairs on the increase, this balance needs to be maintained to allow for future improvements to the Dock & Slip Program. Depot and Island Park Facilities No improvements have been made at the Depot building since 1998 when interior carpeting, painting, cabinets, fans and lighting were completed. In 2003, a new curb and asphalt parking lot was completed. The facility is currently being utilized for local organizational meetings and • private parties. User response has been very positive. Improvements will reinforce the Depot as an asset to our City. Depot Rental Rates $400 Damage and Clean up Deposit $200 /per day Non -Mound Residents (sample sales, plus the purchase of a Peddlers License) $100 /per day Civic and Non -Profit Charitable Organizations from other communities (Rummage sales, craft sales, parties, etc.) $100 /per day Mound Resident FREE Mound Westonka Community Civic and Non -Profit Charitable Organizations Fees were waived on 36 groups, resident payments totaled $4,250.00, non - resident payments totaled $800.00. Total rental payments received were $5,050.00. The Island Park building has had the utilities turned off. This facility is currently being used as a storage area for Police Department supplies. Only minimum maintenance is performed on this • building. Vandalism has led to the windows being boarded up rather than being replaced. am City Hall Maintenance / Janitorial The Parks Division is responsible for the seasonal lawn care and snow removal at City Hall. It is also responsible year -round for the heating and air conditioning inside City Hall. Parks staff is also responsible, within their capabilities, for the repairs to plumbing, heating and related equipment. Major repairs for the heating and air conditioning systems and cleaning services are contracted out through the direction of the Parks Division. The Parks Division is also responsible for projects assigned by the City Manager. City Owned Retaining Walls The Parks Division is responsible for the repair and replacement of city -owned retaining walls on the street right -of -way that are unplanned occurrences. Being that there is a Retaining Wall Replacement Program that is dealing with walls that were rated on structural soundness has greatly reduced the number of failing walls the Parks Division has to address. Parks, Open Space and Docks Advisory Commission The Parks, Open Space and Docks Advisory Commission is made up of 7 members, including a City Council Representative. Their responsibilities include: PARKS: • Parks /wetlands and related concerns • Cemetery operation • Island Park Hall and Depot building repairs • Nature Conservation areas • Swimming beaches • Depot rental and use • Budget preparation • Park Improvements Issues discussed and reviewed in 2008: • Park Districts Distribution of funds allotted for park improvements Park planning for new developments DOCKS & SLIPS: Issues discussed and reviewed in 2008: • Public Lands Maintenance Permits • Commons Dock Fees • Dock Location Map Update • LMCD Rules and Regulations • Establishment of possible sites for City multiple slip docks • Future maintenance needs of Commons shoreline • Rip Rap Locations :• 4 • Equipment Maintenance and Replacement Preventive and unplanned maintenance of all related equipment is the daily responsibility of the Parks & Docks Division. The Parks Department follows the equipment replacement schedule, which allows for the replacement of equipment on a planned schedule based on its age and serviceability. This schedule will allow the Parks & Docks Division to operate efficiently and provide safety for the general public and the parks crew. 5 EM 2008 At A Glance The 2008 street improvement project was not completed but will be this spring with the placement of the final wearing course of bituminous. A number of new watermain gate valves were installed along with new watermain. We did three storm sewer projects this year at Port Harrison Town Homes, Piper and Tuxedo, and Noble Lane. The new lift stations on Lakewood Lane and Mound Bay Park were put into service. The sewer department worked with Infratech and Insituform on our Inflow / Infiltration (I / I) project. This consisted of repair of bad connections and complete lining of sewer pipe in other locations. Personnel My responsibility, as superintendent of the Street, Sewer and Water Departments includes: supervision and evaluation of employees, scheduling and delegation of projects and tasks, budget preparation, reports, determination of emergency call -outs, construction meetings, project inspections, purchasing of materials and equipment, answering questions, resolving complaints, etc. The Public Works Director in charge of both Public Works and Parks. Vicki Weber is the full - time Administrative Assistant to both Public Works and Parks. Joyce Nelson, a full -time Finance employee, continues to handle Utility Billing and Recycling. There were 5 full -time employees in the Street Department; Lee Geise, Dan Grady, Don Heitz, Frank Heitz, and Tim Johnson. There were 3 full -time employees in the Sewer Department; Scott Kivisto, Harry Strickland, and Brian Welch. There were 3 full -time employees in the Water Department; Steve Tacheny, , Brian Berent, and Matt Morris. The MPCA requires that the City have at least one full -time employee with Class C certification in Water Supply Operations and one full -time employee with Class D certification in Wastewater treatment. Certificates are renewed every three years. All employees receive continuous training and education at various one -day schools, seminars and conferences. We contract with Safe - Assure to keep us in compliance with OSHA standards and regulations. This training is done once a month. Along with this training, we have the City's Risk Management inspection conducted by the City's Insurance Company every year. Street Department The primary function of the Street Department is to maintain and repair the city streets and storm sewers. This includes plowing and snow removal, sanding, sweeping, clearing street right -of- ways of brush and tree limbs, bituminous patching, street preparation for seal coating, repair and 0 .. • maintenance of storm sewer catch basins, street sign repair and installation, curb and sidewalk repair, street lighting, equipment maintenance, installation and repair of banners and Christmas decorations, 12 parking lots, 27 cul -de -sacs, and 11 miles of sidewalks. During the winter months, it is my responsibility to determine when to plow and sand the streets. I depend on the National Weather Service, local weather reports and the Police Department for information concerning weather systems moving in our direction. I also check out the streets to determine if and when plowing and sanding should begin. If at all possible, I wait until it stops snowing before plowing, but in icy conditions we go out as soon as possible. Personnel from Streets, Sewer, Water and Parks are all called out to help with plowing. We have 5 single axle trucks equipped with front plows, side wings, and sanders. We have 5 four -wheel drive trucks with plows, 2 1 -ton dumps with plows and sanders, 1 skid -steer and 2 snow machines for the 11 miles of sidewalks. This year we also cleaned the Central Business District and are now maintaining the parking ramp. Right -of -way repair and maintenance began in the early spring of 2008. This included repair of watermain break patches, tree trimming, hanging summer banners, storm sewer cleaning, and street sweeping. Street sweeping is a huge, time consuming task. We have 2 street sweepers, 2 sidewalk broom, 2 trucks for hauling, and 1 tanker. Following a normal winter of sanding, street and sidewalk sweeping can take up to 3 to 4 weeks to complete. Once the sweeping is completed, we prepare for seal coating projects and other street repairs. Every year, the Street Department also attempts to repair as many sidewalks as possible. On average, we replace 10 sections of sidewalk and approximately 100 feet of curbing per year. • The City storm sewer system is very large with 584 catch basins, which are cleaned once a year, and 84 sump catch basins, which are cleaned twice a year. While we still contract out the larger repairs, the storm water fees we now receive allow us to make yearly repairs and upgrades to the system. Public Utilities Water Public Utilities for the City of Mound consists of 2 departments; water distribution and sanitary sewer collection. Public Utilities operates much like a business. Revenues are generated from the sale of water to over 3500 customers, from meter sales, and service charges. Salaries, benefits and operating expenses are paid from the revenues received. There are also two budgets prepared for Public Utilities; one for the Water Department and one for the Sewer Department. In 2008, the Water Department budget was $1,374,387. The Sewer Department budget was $1,362,547. Line item expenses for both departments do not vary much from year to year. The biggest percentage of the budget each year is for capital outlay, workers compensation, liability insurance and the Met Council sewer charges. The City has 4 wells, one of which was sealed in October of 2008, one booster station, and a combined storage of 700,000 gallons in 2 towers and 265,000 in 1 standpipe. There are approximately 45 miles of watermain. We are also interconnected to the City of Spring Park at • the Seton Bridge, and there are 2 interconnections with the City of Minnetrista. The Water 7 :• Department is responsible for, among other things, meter readings, tower inspections and hydrant flushing. In 2008, we pumped 287,189,000 gallons of water. Every year, the City's water towers are inspected for the condition of the coating and anodes inside the towers. The water system is flushed out twice a year during evening hours in order to reduce rust problems for our customers. Sewer The Sewer Department is responsible for maintaining 31 sewer lift stations, which are checked twice a week, and sewer line cleaning. They also perform pump repair, electrical repairs, pump removal and seal replacement. Major repairs are contracted out. The insurance companies have given us a timetable to complete the cleaning of 60 miles of sewer main in the City every 4 years, which means we would need to clean about 80,000 feet per year. Given our current manpower situation, we are only able to clean 40,000 to 50,000 feet per year. The current sewer system, installed in 1964, is in dire need of repair. In 2002, we began televising our system with a camera that enables us to detect problem areas. The 2003 Street Reconstruction Project enabled us to begin upgrading and repairing some of these areas. Upgrades and repairs are expected to continue with the 2009 Street Reconstruction Project. Storm Sewer There are 545 storm catch basins, and approximately 55 outlets. The systems is being upgraded through are Street Reconstruction Project. Last year we upgraded 5 storm sewers in different parts of the city. We started a program for the cleaning of the storm outlets in 2008. Scheduled maintenance for cleaning the lines begins in the spring of each year. .I 4A • CITY OPMOUND Public Works Department 2009 Capital Improvement Projects & Initiatives Street Reconstruction Project As part of the 2009 street reconstruction / rehabilitation project approved by the Council, areas in the Tonkawood area are scheduled for concrete curb and gutter repair and bituminous improvements along with Island View Drive and Dorchester. This is the seventh year of the street reconstruction / rehabilitation program. Any needed utility repairs or reconstruction will be completed with the street construction. This includes watermain upsizing or looping in specific areas as necessary to improve pressure. The cost for the utility repairs is funded through the City utility funds and not assessed to the property owners. Three types of improvements are proposed, depending on pavement condition: • New concrete curb and gutter with bituminous replacement / repairs. • Remove and replace bituminous • Mill and overlay A bid award date is tentatively scheduled for April with work expected to begin in May and completed by October. • Retaining Wall Replacement Project The annual retaining wall replacement program provides for the reconstruction of retaining walls in various locations throughout the city determined to be in poor condition. This is the sixth year of the retaining wall replacement program. The retaining wall replacement project includes the removal of the existing walls and construction of decorative modular concrete block walls and site restoration. This will also be included in the street reconstruction project. Seal Coat Program The seal cost program needs to be initiated and will depend on available funding. Staff will bring this forward to the council when appropriate. Storm Sewer The City Engineer is reviewing locations that are in need of storm sewer improvements for 2009. Sanitary Lift Stations Three sanitary sewer lift stations are proposed to be reconstructed this year as they are in the street reconstruction project area. One is located at Scherven Park. The second is at Devon and Island View Drive. And the third is on Waterside at Spruce. New underground wet pits and control panels, pumps, and SCADA are included in the proposed project. E Inflow / Infiltration Study The City Engineer completed a study of the sanitary sewer lift stations and Inflow / Infiltration into the sewer lines. The results of this study will determine where the city needs to perform pipe lining in future years to come into compliance with the Metropolitan Council Environmental Services directive to reduce the amount of I /I or pay surcharge penalties. It is anticipated the city will be able to avoid the surcharge by following the study recommendations. OTHER HIGHLIGHTS • Public Works staff is researching the availability of economic recovery grants for a variety of possible projects. • Staff annually updates the vehicle replacement program to better manage and forecast future vehicle and replacement needs and costs. • Staff is reviewing the long range infrastructure repair and replacement needs of the City's storm sewer, sanitary sewer, and watermain. The results will be incorporated into the City's capital improvement program. 10 _92_ CITY OF MOUND Public Works Department Work Plan / Initiatives Capital Improvement Projects • Annual City Street Reconstruction / Rehabilitation • Annual Retaining Wall Replacement • Upgrade SCADA system • MHR Development • Inflow / Infiltration Study — come into compliance with the MCES • Sanitary Lift Station Reconstruction Surface Water Management • Annual Review of Surface Water Management Plan to insure compliance with administrative and maintenance requirements • Annual Review NPDES II permit and insure compliance • • Annual Review Storm Water Pollution Prevention Pan (SWPPP) and insure compliance • Review State and Federal laws and permit changes to insure City Policy and Ordinances are current • Review development plans to insure compliance with permit requirements • Annual Review of MCWD Rule Changes. Parks • Develop inventory of park structure and maintenance needs • Develop master plan and priority for park reconstruction • Evaluate equipment replacement needs • Research possible funding sources for park improvements Docks • Review and update dock program as needed • Review and update dock maps • Continue annual rip -rap project • Integrate Lost Lake docks into City program 11 -93- Streets • Improve street sweeping with use of new vacuum sweeper, sweep City a minimum of two times per year • Increase use of Dura -patch machine for pothole repair and crack sealing. • Increase tree trimming with use of new bucket truck • Installation of new street signs throughout City and in Street Project Area. • Decrease use of sand with new snowplowing and sanding equipment • Repair sidewalks and trails as needed • Include utility upgrades and repairs on annual street reconstruction project Storm Sewer • Continue annual lake outfall cleaning and dredging • Continue annual catch basin cleaning • Maintain storage / ponding areas • Work with MCWD on storm water quality improvements • Construct storm sewer improvements / repairs as needed • Include upgrades and repairs on annual street reconstruction project Sanitary Sewer • Continue televising and performing annual repairs as needed • In -pipe lining at locations with high inflow / infiltration problems • Reduce I / I as much as possible to avoid MCES surcharge • Annually implement SCADA monitoring and control system • Include upgrades and repairs on annual street reconstruction project • Coordinate with MCES to eliminate metering discrepancies • Upgrade /reconstruct lift stations • Coordinate as needed with proposed development Water • Implement SCADA system on new facilities • Complete water system analysis with Bolton & Menk • Coordinate as needed with proposed development • Include upgrades and repairs on annual street reconstruction project • Complete Wellhead Protection Plan in accordance with State and Federal Regulations Administration • Work with Police and Fire in preparing the Emergency Operations Center for use with street and utility plans and other City Maps • Annually update capital improvement program • Review Safety and Training needs of staff • Annually update Vehicle Replacement Program • Coordinate Public Works & Parks Maintenance Facility space needs • Coordinate Public Works review of grading and utility plans for development • Develop multi-year Seal Coat Program 12 ., • • Upgrade office filing system and record retention • Develop mini GIS capacity • Develop updated inventory of City's infra - structure and mapping. • Implement GIS street and utility mapping capabilities when completed by consultant. -95- 13