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2009-01-27MOUND CITY COUNCIL MINUTES JANUARY 27, 2009 The City Council of the City of Mound, Minnesota, met in regular session on Tuesday, January 27, 2009, at 7:30 p.m. in the council chambers of city hall. Members present: Mayor Mark Hanus; Councilmembers David Osmek, Ray Salazar, Heidi Gesch and Greg Skinner Others present: City Attorney John Dean, City Manager Kandis Hanson, City Clerk Bonnie Ritter, Finance Director Catherine Pausche, Kevin Borg, Ken Perbix, Donna Smith, Amanda Schwarze Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Hanus called the meeting to order at 7:30 p.m. 2. Pledge of Allegiance 3. Approve agenda MOTION by Salazar, seconded by Osmek to approve the agenda. All voted in favor. Motion carried. 4. Consent agenda Hanus requested the removal of Item 4G for discussion. MOTION by Osmek, seconded by Gesch to approve the consent agenda as amended. Upon roll call voted, all voted in favor. Motion carried. A. Approve minutes of January 13, 2009 B. Approve payment of claims in the amount of $437,759.13 C. Approve Pay Request No. 6 from S.M. Hentges & Sons, Inc. in the amount of $92,213.10 for the 2008 Street Improvement Project, PW -08 -01 D. Approve reduction in retaining to Graham Penn -Co in the amount of $181,207.29 for the Transit Center Parking Deck E. Approve 2009 Pay Equity Implementation Report F. RESOLUTION NO. 09 -13: RESOLUTION APPROVING OUT OF STATE TRAVEL G. (removed) H. Amend meeting schedule: 1. Set special meeting to consider re- codification of City Code on Thursday, February 26, 2009, at 7:00 p.m. 2. Cancel March 31, 2009 special meeting for annual reports 3. Set special meeting for April 7, 2009 for annual reports J Mound City Council Minutes — January 27, 2009 4G. Approve resolution appointing Scott Qualle of MnSpect to serve as Code Official Hanus questioned if there was any additional cost associated with this and if there is, was it in the 09 budget. John Dean explained that the City already has a contract with MnSpect as our building official and this resolution adds the title "Code Official" so as to comply with the 2000 International Property Maintenance code. Hanson confirmed that this is a housekeeping matter and doesn't involved any additional dollars. MOTION by Osmek, seconded by Salazar to adopt the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 09 -14: RESOLUTION APPOINTING SCOTT QUALLE OF MnSPECT TO SERVE AS THE CODE OFFICIAL AS REQUIRED BY SECTION 103 OF THE 2000 INTERNATIONAL PROPERTY MAINTENANCE CODE 5. Comments and suggestions from citizens present on any item not on the agenda. None were offered. 6. Westonka Superintendent Kevin Borg with State of the School District Address Kevin Borg appeared before the Council to update them on the Westonka School District's status, including six consecutive years of "Best in State" performance on MN Comprehensive Assessments, named an "academic outperformer" by Standard & Poor's, Recipient of "What Parents Want" Award from SchoolMatch, Shirley Hills Primary named 2008 Blue Ribbon School and gains in the open enrollment market. He also stated that they are projecting a positive fund balance by the end of this fiscal year. He thanked and commended Chief Kurtz stating that he feels he is one of the finest Police Chiefs a community could have, as well as Officer Niccum who serves as the School Resource Officer. He also thanked the Mayor and City Council for their continued support. 7. Reconvene meeting of the Mound Housing and Redevelopment Authority The HRA meeting was reconvened at 7:50 p.m. to run concurrently with the City Council Meeting. 8. Operation Black Cat emergency training exercise A. Recap of status of properties on Shoreline Drive. Catherine Pausche gave an overview of the proposed training exercise that is to take place on May 2, 2009. This exercise will be performed by the Lake Area Emergency Management Group and take place in the 5500 block of Shoreline Drive. The group has received a $25,000 federal grant to conduct a large scale emergency preparedness exercise to include all disciplines of local government including police, fire, public works, and emergency medical services. The four properties targeted for this exercise are 5533/5545/5555/5567 Shoreline Drive. The group has determined that this area is large enough to manage the full scale operation and can safely accommodate partial structural collapse, control burns, and prop staging. The City owns all of these properties except 5567 Shoreline Drive and has an option agreement for this parcel, which will terminate on March 15, 2009. This agreement provides for amendment and extension. Mound City Council Minutes — January 27, 2009 Total project costs are estimated between $85,000 and $100,000 for building demolition and asbestos /regulated waste removal activities. Pausche indicated that costs for the total demolition and remediation following the exercise could be financed through TIF District 1 -3. These costs are separate and not included in the $25,000 federal grant. The grant is for the actual exercise itself, not the property demolition and remediation. Pausche verified that no City funds will be expended for the actual exercise because that is all covered by the grant. B. Discussion /action adoptina resolution approving addendum to Option Agree for Property at 5567 Shoreline Drive (HRA action item) MOTION by HRA Commissioner Osmek, seconded by Salazar to adopt the following resolution. It was noted that this approval is for the revised addendum handed out prior to the meeting as prepared by John Dean. All voted in favor. Motion carried. RESOLUTION NO. 09 -03H: RESOLUTION APPROVING ADDENDUM TO OPTION AGREEMENT FOR PROPERTY AT 5567 SHORELINE DRIVE C. Discussion /action on financing plan for Operation Black Cat exercise with funding to be provided by TIF 1 -3 (HRA action item) MOTION by HRA Commissioner Osmek, seconded by Salazar to approve the financing plan for the Operation Black Cat demolition and remediation, with funding to be provided by TIF -1 -3. All voted in favor. Motion carried. D. Discussion /action on financing plan for the Operation Black Cat exercise including acceptance and use of $25,000 grant for emergency response training (City Council action item) MOTION by Councilmember Osmek, seconded by Salazar to approve the financing plan for the Operation Black Cat exercise and accept the use of the $25,000 grant for emergency response training. All voted in favor. Motion carried. 9. Adjourn meeting of the Mound Housing and Redevelopment Authority MOTION by Commissioner Osmek, seconded by Salazar to adjourn the meeting at 8:09 p.m. All voted in favor. Motion carried. 10. Finance Director Catherine Pausche with 2009 Financial Forecast A. Overview of steps taken to offset anticipated reduction in Market Value Homestead Credit Pausche reviewed a schedule of anticipated changes in the 2009 approved budget that are thought to offset any shortfall from the state. The anticipated changes included: Remove MVHC revenue ( +$180,000) splitting the administrative position 50/50 between Police and the HRA (- 33,6780), a charge for-property management to the HRA (- 30,000), savings from retirees in the Street Department (- 76,623), removal of contingency amount in the approved budget ( +65,000), adding the contingency for the vacation purchase plan (- 15,000), savings from overtime policies in Public Works and Police (- 18,000), additional reimbursement from Southwest Drug Task Force (- 10,000), and Senior Trust Endowment — assume will not be expended in 2009 (- 56,448). These changes would result in a total change to net expenses of +5,251. Mound City Council Minutes — January 27, 2009 Osmek stated that the only issue he has is with the senior money. He agreed earlier to leave the franchise fees alone in exchange for leaving the senior money in. Hanus agreed with keeping the senior money allocated to them. Osmek verified with Pausche that the senior money was still there and needs Council approval to be spent. Osmek feels that prior to the budget cycle this year there needs to be a complete evaluation of how services are provided, and there are certain things that we can't continue to do. From the City Manager on down there needs to be an assessment of how hours are spent on specific tasks. Hanus suggested hiring an outside firm to look at efficiencies and make suggestions on changes to be more efficient. He didn't support the HRA/Police split during the HRA meeting and can't support it now. Hanson stated that this is just the beginning of the process and staff will continue to work on how to cut the budget. B. Revised 2009 forecast Pausche reviewed the 2009 forecast with the above item. 11. Approve minutes of January 15, 2009 MOTION by Gesch, seconded by Salazar to approve the minutes of the January 15, 2009 special meeting. The following voted in favor: Salazar, Hanus and Gesch. The following voted against: none. Osmek and Skinner abstained because they were absent from that meeting. 12. Miscellaneous /Correspondence A. Comments /reports from Councilmembers: Hanson stated that she met with the Met Transit regarding the bus stops on the intended use of the parking deck for bus users. B. Reports: Staff update on Federal Lobbying Proposal: Hanus suggested that the map presented include marking Mound Bay Park as a park and a beach. It should be a highlighted part of the plan because this destination gives the trail added purpose. C. Minutes: None D. Correspondence: Gillespie Center newsletter Mediacom programming Met Council on Comprehensive Plan Meisel resignation from Parks & Open Space Commission 13. Adiourn MOTION by Osmek, seconded by Gesch to adjourn at 8:45 p.m. All voted in favor. Motion carried. Q- _ /.— a Mayor Mark Hanus Attest: Bonnie Ritter, City Clerk 4