2010-03-23 CC Meeting MinutesMOUND CITY COUNCIL MINUTES
MARCH 23, 2010
The City Council for the City of Mound, Hennepin County, Minnesota, met in regular session on
Tuesday, March 23, 2010, at 7:30 p.m.
Members present: Mayor Mark Hanus; Councilmembers David Osmek, Ray Salazar, Heidi
Gesch, and Greg Skinner.
Others present: City Attorney John Dean, City Manager Kandis Hanson, City Clerk Bonnie
Ritter, Finance Director Catherine Pausche, City Engineer Dan Faulkner, Chuck Rickart,
Stephanie Lolich, Luke Tulenchik, Brad Drews, Cameron Skinner, Evan Skinner, Jon
Klockziem, Phil Jensen, Valory Schoenecker, Krissy Sherburne, Kaitlyn Tierney, Kayla Schults
Consent agenda: All items listed under the Consent Agenda are considered to be routine in
nature by the Council. There will be no separate discussion on these items unless a
Councilmember or citizen so requests, in which event it will be removed from the Consent
Agenda and considered in normal sequence.
1. Open meeting
Mayor Hanus called the meeting to order at 7:30 p.m.
2. Pledge of Allegiance
3. Approve agenda
MOTION by Osmek, seconded by Salazar to approve the agenda. All voted in favor. Motion
carried.
4. Consent agenda
MOTION by Osmek, seconded by Gesch to approve the consent agenda. Upon roll call vote,
all voted in favor. Motion carried.
A. Approve minutes of March 9, 2010
B. Approve payment of claims in the amount of $370,844.75.
C. Reschedule August 10, 2010 regular meeting to August 11 due to conflict with the
Primary Election
D. RESOLUTION NO. 10 -15: RESOLUTION TO APPROVE CONTRACT WITH
SPECIALIZED ENVIRONMENTAL TECHNOLOGIES FOR RESIDENTIAL WASTE
DISPOSAL
E. Approve garbage collector licenses for Blackowiak Disposal, Inc., Vintage Waste
Systems, WTI -Waste Technologies, Randy's Sanitation, Inc., Allied Waste Systems, and
Waste Management of MN, contingent upon receipt of all required forms, fees and
certificates of insurance.
F. Approve Temporary Sign Permit for Our Lady of the Lake Catholic Church for 2010
Blast Block Party.
5. Comments and suggestions from citizens on any item not on the agenda.
Mike Skinner, 6021 Chestnut, addressed the Council about a dial -a -ride problem. He stated
that the met Council has cut some services and no it longer meets riders at the Park & Ride. To
use their services you have to schedule way ahead of time which is not always possible. He
asked the council of they could work with Met Council and area cities to get dedicated buses to
Mound City Council Minutes — March 23, 2010
the lake area. He stated that the seniors also have a problem because they can no longer get
to church or to Waconia for medical services. Hanus stated that he will have it looked into to
see what the City can do to help.
6. Presentation by Mound DECA, with donation of their funds raised for holiday lighting
Kaitlyn Tierney, Valory Schoenicker, Kayla Schultz and Kristen Sherburne, representing the
DECA group from the Westonka High School, made a presentation to the Council that explained
the fundraiser that they recently completed. This group tapped other organizations to help with
their fundraiser, which was for holiday lights in the City of Mound. They raised $1,455.98 and
wrote a 30 -page paper to accompany their project and sent it to the State Conference for
DECA. They received 1 st place for their paper, and 2 nd place overall. The top three go on to
compete at the Nationals in April in Louisville, Kentucky, so they will be representing Westonka
High School DECA program at that competition. They presented Mayor Hanus with the check
for $1,455.98.
Mayor Hanus expressed his sincere thanks for their community spirit and involvement, not only
for the funds but for their accomplishment with the DECA competition and wished them luck at
the Nationals.
7. Discussion /Action approvina Resolution Acceptina Bid for the Mound Street Liahtina
Uparade Project
Chuck Rickart of WSB & Associates, came before the Council to answer questions that they
posed at the last meeting. He stated that in the summer of 2009 the city received an email
request from the Met Council requesting projects for ARRA funding. The city had less than one
day to put together the request. The original construction estimated was $700,000. The city
was required to provide a match of 10 %. The city was successful and received $630,000 of
ARRA funding for this project, with the plan of using MSA funds for the $70,000 match, and
using street light utility fees to pay for professional services, etc. During the preparation of plans
and specs more details with respect to the project scope were revealed: The City was required
to include pedestrian curb ramps to meet ADA requirements; and the poles and fixtures needed
to meet the buy America provision. Based on these requirements it was determined that the
engineers estimate should be $900,000. This estimated was lowered to $865,000 upon
determination to split the project into a base bid with alternatives to give more flexibility in
awarding and managing costs.
The bids received ranged from $910,019.50 to $1,058,167.90. It appears the primary factors for
the higher than expected bids were the limited availability of an approved pole and fixture, the
staging of the project was designed to maintain as much lighting in the corridor as possible
during construction, and the unanticipated pedestrian curb ramps to meet ADA requirements.
Based on the results of the bid, the City will be responsible for $280,019.50 of matching funds
(including the original $70,000) for the base bid and an additional $148,148.40 to include both
Alternates 1 and 2. The funding for these costs may come from the City's Municipal State Aid
account.
Osmek stated he is disappointed that the estimate was not more accurate and that leaves us
with just being able to do the base and not all of the lights that should be done. Rickart stated
that they can try to negotiate the other two alternates after the base bid is awarded, but there
are no guarantees.
Mound City Council Minutes — March 23, 2010
Pausche suggested that a $500,000 bond would result in a $50,000 levy for 15 years. Hanus
was not in favor of using levied funds for this project.
MOTION by Osmek, seconded by Hanus to adopt the following resolution, with directive to
negotiate a lower price based on acceptable material changes, and trying to include more lights
in the project based on negotiations John Dean stressed that although the City has the right to
negotiate, if they are not successful they are still obligated to the base bid of $910,019.50.
Skinner stated that the street light fee that has been collected for years should have gone into a
fund to maintain our street lights. Duane Fendricks of Egan Companies stated that the bids
were high due to higher commodities, labor and fuel, not due to this being a subsidized project.
Upon vote on the above motion, all voted in favor. Motion carried.
RESOLUTION NO. 10 -16: RESOLUTION ACCEPTING BID FOR THE MOUND STREET
LIGHTING UPGRADE PROJECT
8. Phil Jensen County Assessor, presentina 2010 Assessment Report, based on 2009
sales
Jensen presented his annual report to the Council, highlighting that there are 4,478 taxable
parcels in the City, with a total market value of approximately $1,195,927,200. This value
includes $1,822,400 in new construction improvements. The overall value decrease for all
property types in the city is -9.6 %.
Jon Klockziem, appraiser, summarized the assessment process and stated that 45% of home
sales in 2009 in Mound were foreclosure sales. The statistics they compile do not include
foreclosure sales because they act differently than a normal home sale.
9. 2011 Budget discussion
Hanson stated that earlier Hanus had asked the council to give direction to staff on the 2011
budget, but asked if this discussion should wait until the auditor's are done with the 2009 audit,
which they are now performing. Hanus stated that discussion on the 2011 budget will be
deferred until the audit is complete.
10. Information /Miscellaneous
A. Comments /reports from Councilmembers /City Manager - Hanus stated that the Minnehaha
Creek Watershed District finally responded to his question regarding how much run -off into the
lake is from residential. The response he received states that agricultural land ranges from
7,000 to 25,000 Ibs /year; roads approximately 10,000 Ibs /yr. and residential 15,000 Ibs /yr. In
other words, agriculture plus roads contribute about twice as much as residential, yet they are
targeting residential for remedies instead of the other two. This was informational only.
11. Adjourn
MOTION by Osmek, seconded by Salazar to adjourn at 9:05 p.m. A voted in favor. Motion
carried. IV_
f
Attest: Bonnie Ritter, City Clerk
Mayor Mark Hanus