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2000-10-10- CITY COUNCIL . OCTOBER 10, 2000 The City Council of the City of Mound, Henne~in County, 1Minnesota, met in regular session on Tuesday, October 10, 2000, at 7:30 p.m., in the Council Chambers at 5341 Maywood Road, in said City. Those present were: Mayor Pat Meisel; Council Members: Andrea Ahrens, Bob Brown, Mark I-Ianus, and Leah Weycker. Also in attendance were Acting City Attorney Bob Vose, City Manager Kandis Hanson, City Planner Loren Gordon and Recording Secretary Diana Mestad. The following interested citizens were also present: Ken and Sally Custer, Jo Longpre, Lorrie Ham (The Iaker), David Olson, Terry Olson, Paul Holden, Bart Roeglin, Rick Roberts, Peter Meyer, Phill Mitchum, Bill and Dorothy Netka, David Greenslit, Shirley Hawks. *Consent Agenda: All items listed under the Consent Agenda are considered to be routine by the Council and will be enacted by a mil call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in normal sequence. OPEN MEETING - PLEDGE OF ALLEGIANCE Mayor Meisel opened the meeting at 7:30 p.m. and welcomed the people in attendance. The pledge of allegiance was recited. APPROVE AGENDA AND CONSENT AGENDA Mayor Meisel added Item I Update on Meeting Between the Mayor, the City Manager, and Lisa Lynn of Lynn Associates. Council Member Brown removed Item A from the Consent Agenda. The City Manager removed Item D from the Consent Agenda. MOTION by Ahrens, seconded by Brown, to approve the agenda and consent agenda with the amendments noted above. The roll call vote was unanimously in favor. Motion carried. 5-0. CONSENT AGENDA *1.0 APPROVE PAYMENT OF BILLS. Ahrens, Brown, unanimously. *1.1 APPROVE A RESOL~ON APPROVING THE INSTALLATION OF A STREETLIGHT IN THE 6200 BLOCK OF WEST EI~GE BOULEVARD. RESOLUTION NO. 00-89 .RESOLUTION TO APPROVE A REQUF~T FOR THE INSTALLATION OF A STREET · 1.2 MOUND CITY COUNCIL MINUTE~- OCTOBER 10, 2000 LIGHT IN THE 6200 BLOCK OF WES~E BLVD. Ahrens, Brown, unanimously. APPROVE A RESOL~ON APPROVING AN EXTENSION OF ~ LICENSE AG_REEM~NT WITH HENNEPIN COUNTY REGARDING ELECTRONIC PROPRH~TARY GEOGRAPHICAL DIGITIZg. n DATA BASg. AND AUTHORIZING THE CITY MANAGER TO SIGN THE EXTENSION AGREEMENT. RESOL~ON g00-91 ~LUTION APPROVING AN EXTENSION OF ~ LICENSE AGI~EEMENT (#A14569) WITH HENNEPIN COUNTY REGARDING EIW.~TRONIC PROPRIF~TARY GEOGRAPHICAL DIGITIZED DATA BASE (EPDB) AND AUTHORIZING THE CITY MANAGER TO SIGN ~ EXTENSION Ahrens, Brown, unanimously. '1.3 PROCLAIM OCT. 16-22 AS MOUND MANUFACTURE'S WEEK. PROCLAMATION g00-92 PROCLAIMING MOUND MANUFACTURERS 2000 Ahrens, Brown, unanimously. 1.4 APPROVE MINUTES: SEFrEMBER 26 REG~ MEETING. Council Member Brown amended page 12, paragraph 4 of the Minutes of September 26, 2000 to add the statement, "Council directs Staff to pursue changing the current code to follow the state guidelines and bring the information back to Council. ~ MOTION, by .Ahrens, seconded by Brown, to approve the Minutes of the September 26, 2000 meeting as amended above. The vote was unanimously in favor. Motion carried. 5-0. 1.5 APPROVE A RESOLUTION AUTHORIZING A TAX RATE INCREASE FOR THE 2000 TAX LEVY. COLLECTABLE IN 2001. Gino Businaro, Finance Director stated that the Legislature requires a resolution to increase 2 MOUND CITY COUNCIL MINU2ES. OCTOBER I0, 2000 Council Member Hanus asked whether it was the opinion of the City Attorney that a public heating was not necessary. The Finance Director stated that this required a different type of public hearing than usual and that the meeting tonight would take care of the public hearing requirement. Mayor Meisel asked if any of the citizens present wished to address the issue. There were no comments from those present. Council Member Weycker asked whether this would change the preliminary levy. The Finance Director stated it would not change the levy and that the Council could lower the amount if they chose. He stated that the estimated 2001 levy certification tax rate is 16.6%. Weycker moved and Brown seconded the following resolution: RESOLUTION g00-90 RESOLUTION AUTHORIZING A TAX RATE INCREASE FOR THF~ 2000 TAX LEVY, cOI.I.F. CTIBL~ IN 2001 The vote was unanimously in favor. Motion carried. S-0. 1.6 COMMENTS AND SUGGESTIONS FROM CITIZENS PRKqENT ABOI, JT SUB. IECTS NOT ON THE AGENDA. {PLEASE LIMIT TO 3 MINI. JT~-q PER SUBJECT.) Bart Roeglin, 2260 West Edge, referred to an article in The Laker on September 30 regarding the West Edge Road improvement project. Mr. Roeglin stated that the article referred to the need to improve the road because of the 75 home development. Mr. Roeglin feels that because the builder is necessitating the improvement, the builder should pay for it. He also feels that the builder and the City will be the ones who profit from the improvement. Mr. Roeglin gave the Council Members information he had compiled regarding the costs and how these could be fairly assessed to the builder and/or the city and asked that Council take this information into consideration. Rick Roberts, 2274 West Edge, stated that he agrees with Mr. Roeglin and also gave Council a handout on his determination on how to assess the improvement. He wondered why Mound residents were being asked to pay for the Minnetrista portion of the road. Mr. Roberts suggested that since Minnetrista would have a new development along the same road in the future, reimbursement of the cost should be sought. Mayor Meisel stated that Agenda Item 6 would involve more information on the status of Minnetrista's position on the West Edge improvement. Mary Ann Sills, 2218 West Edge, stated that she agrees with both Mr. Roeglin and Mr. Roberts. She stated that Rottlund and the City will benefit from the improvement and should 3 MOUND Cl'17 COUNC~ MINUTES- OCTOBER 10, 2000 have to pay for it. She felt that this would negatively impact the existing homeowners. Council Member Hanus pointed out that who will be paying what portion has not been determined.. There will be a public hearing held as part of the assessment process. Mayor Meisel stated that Council appreciates input from citizens on this issue. Council Member Hanus stated that he wanted the handouts from Mr. Roeglin and Mr. Roberts to be included in the packets when the assessment is on the agenda for discussion. 1.7 DISCUSSION/ACTION ON STAFF RECOMMENDATION FOR ORDINANCE REVISION EX~G CERTAIN SIGNS FROM ~ REOUIREMENTS OF SECTION 356 OF THE MOUND CODE. MOTION, by Hanus, seconded by Brown, to send this issue to the Planning Commission for their reeomnmndation. The vote was unanimously in favor. Motion carried..q-0. 1.8 ~;TAFF I~EPORT: MEETING WITH CITY OF MINNETRISTA ON WEST EDGE BOULEVARD AND WATERMAIN IMPROVEMENTS REOUIRED BY LANGDON BAY SUBDIVISION. The City Planner stated that a meeting was held with the Minnetrista City Council to discuss the improvements on West Edge. He stated that Minnetrista seems to agree that improvement is needed and they are concerned that the improvement be done right. Minnetrista is in agreement with the need for a 30-foot road. The City Planner further stated that there are still some technical issues to be worked through including the impact on the existing driveways and concern about the impact on the wetlands. These are items that will require more engineering work. The City Planner stated that costs were not discussed at this meeting as it was felt there was groundwork to complete first. The Minnetrista Council suggested looking at alternative solutions to curbing in a rural setting. Council Member Hanus stated that he wished Minnetrista would contribute money to the project as they are asking for services. The City Manager stated that Minnetrista is working with Mound on this. Council Member Ahrens pointed out that what has been agreed on so far could blow up when money is mentioned. Council Member Hanus stated that Minnetrista is suggesting curb on their side of the road, but have made no mention of paying for it. Mayor Meisel pointed out that Minnetrista's developer is involved in the discussions. The 4 MOUND CITY COUNCIL MINtlIES. OCTOBER 10, 2000 City Planner stated that it was possible that a developer payment swap could work out between the two cities. Council Member Weycker stated that she wanted Staff to look at creative financing for this including adding up the total frontage of lots. The City Planner stated that the City Engineer would run different number scenarios for the project. The City Planner stated that the next step was to get feedback from Council, obtain agreements for joint powers, and the granting of easements. Mayor Meisel and Council Member Brown both urged the City Planner to talk about cost and payment in future discussions with Minnetrista. The City Manager stated there would be an information meeting for south of the track residents. Council Member Hanus stated that he was concerned about the south area. He stated that Mound has no controlling authority over the developer, but the traffic will be going over Mound's street. He felt it was important that Staff not lose sight of this issue. Mayor Meisel ~greed with Council Member I-Ianus that Minnetrista needs to work with Mound on the south development. Council Member Brown asked whether there has been any discussion about the railroad trestle. The City Planner stated that the Minnetrista developer has some thoughts on reworking the trestle and is optimistic that the railroad will abandon it and allow Hennepin County Parks to take it over. The City Planner stated that he feels this is many years out and will have an impact on the timing of this project. Mary Sills asked the Council how developers could come this far with a project without having discussed money. Mayor Meisel stated that everything to date was preliminary information gathering and no permits had been issued. Ms. Sills asked if it was still Rottlund's intention to have a model home open before snowfall. The City Planner stated there were a lot of things up in the air at this point, but it was possible one model home could be built. This would be done at the developer's risk and would not fie the City to anything. 1.9 DISCUSSION/ACTION ON PROPOSED AMF~~ TO THE ADMINISTRATIVE CODE PERTAINING TO PERSONNEL. The City Manager stated that meetings have been held over the last few months between the two committees. One committee consisted of nonunion staff and the other was made up of the Mayor, Council Member Ahrens, and the City Manager. The recommendation from the two committees is included in the meeting packet. Council Member Ahrens stated that it was the intention of the committees to minor the labor 5 MOUA~D CIT~ COUNCIL MIA~JTE$ - OCTOBER 10, 20~ agreements with the union. Mayor Meisel stated that some items were updated and some were putting 'current practice into writing. Council Member Brown stated that he felt the life insurance provision and the number of vacation days were an issue. Mayor Meisel replied that these were standard amounts. Council Member Weycker asked whether a cost comparison was done. The Finance Director stated that he did not calculate the numbers. He further stated that the 2001 budget includes all the requests that translate into dollars. Council Member Brown asked for clarification that the holiday rate of pay was 3.5 times the standard rate. The City Manager stated it was 2.5 times standard rate across the board. Council Member Hanus asked whether employees had an option of taking comp time instead of pay. The City Manager stated that if City Hall is closed; i.e., inclement weather, then the City would compensate employees. Council Member Brown asked how these provisions matched up to what the City's police officers received. Council Member Ahrens stated this was mirrored after their contract. The City Manager stated that a thorough analysis of this had been done and that most of the administrative staff are salaried. The 2.5 times pay would only involve emergency situations such as needing phone coverage'on a holiday and would be very rare. Council Member Hanus asked about whether employees could carryover vacation time. The Finance Director stated they could carry 1.5 of the total yearly accrual. Council Member Hanus stated that in the private sector vacations serve an important purpose of giving employees a break from their job. Council Member Ahrens stated that language requiring supervisor approval to carry over vacation time was still in the code. The City Manager stated that staff is encouraged to take vacation time. Hanus moved and Ahrens seconded the following resolution: RESOLUTION RF. SOLUTION AMENDING THE CITY OF MOUND ADMINISTRATIVE CODE AS PRESENTI~ The vote was unanimously in favor. Motion carried. 6 MOUND CIT~ COUNC~ MI~- OCTOBER I0, 2000 1.10 DISCUSSION OF WETLANDS FUNCTIONS AND VALUF~ AE,~E~MENT UPDATE. The City Manager pointed out the memo on page 4223 of the meeting packet from Dan Parks outlining the status on this. The MCWD will be deciding whether to include Mound in a grant program and do consider Mound to be one of its top priorities. The Met Council has committed $10,000 in matching funds for the City. The MCWD is a fully funded grant. 1.11 DISCUSSION OF I. blCD PROPOSAL FOR FUNDING ADDITIONAL WATER PATROL FOR LAKE MINNETONKA, Council Member Ahrens stated that the City of Minnetonka held a meeting on this issue and seemed to be using the letter sent out by Mound as a reference. She further stated that initially the LMCD had asked for 50% and now were down to 30%. The LMCD has asked her to bring the new proposal back to Council. Council Member Hanus stated that he felt the letter Mound sent to the other cities has had an impact. He further stated that reducing the amount requested does not change the points that Mound has made in the letter. Council Member Brown pointed out that this would not add extra deputies on Lake Minnetonka. Council Member Hanus agreed and stated that the resolution was carefully worded to avoid mentioning "the lake." Council Member Ahrens stated that the LMCD has said publicly that they will spend the same hours on the lake. Council Member Hanus pointed out that the LMCD would be taking more money out of the Save the Lake Fund and so the dollars would still be coming from the cities in a round about way. Council Member Ahrens stated that Spring Park is now reconsidering its decision. Council Member Hanus stated that cities want assurance that the deputies will stay on the lake. Council Member Ahrens asked if it was Council's consensus that the lower amount requested does not change the points of the letter and the City's response remains unchanged. Council agreed that this was the consensus. 1.12 DISCUSSION OF NOVEMBER AND DECEMBER MEETING DATES. The City Manager stated that there were no issues in November, but she wanted Council to look at December 26, which would be a regular meeting night. Council Member Ahrens MOUND CITY COUNCIL MINUTES- OCTOBER I0, 2000 stated that the second meeting in December is always cance~. The City' Manager stated that she was aware of the tradition of canceling this meeting, but was concerned about the Council achieving its goals. Mayor Meisel asked What issues would be outstanding at that time. The City Manager slated that fees, development, the second part of the administrative code and the budget were some of the items. Mayor Meisel pointed out that the Council would need to meet on November 8 for vote canvassing. Council Member Ahrens suggested combining that meeting with a November council meeting. The City Manager confirmed the following schedule: October 24 November 8 November 14 November 28 December 4 December 11 December 12 December 26 Council Meeting Vote canvassing and Council Meeting Cancel regular Council Meefin__g Council Meeting Truth in Taxation Meeting and Council Meeting Follow up meeting for Taxation if necessary Council Meeting Cancel regular Council Meeting The City Manager inquired about dates for January meetings. Council Member Hanus stated these meetings usually follow the standard schedule. The City Manager pointed out that Council members would be out of office at year-end and suggested a meeting the first week of January to swear in new members. Council Member Hanus stated that would only be necessary in the event of an emergency and that new council could be sworn in at an emergency meeting if necessary. Council Member Hanus stated there would be at least two Council members still in office after year-end and they could call a special meeting if necessary. The City Manager stated that the two Council members needed to be available for that time period. 1.13 INFORMATION/MISCELLANEOIJ~ A. THE EHLERS ADVISOR. B. NOTICE FROM HENNEPIN COUNTY SHERIFF ENDING TRANSPORT SERVICE. Council Member Ahrens pointed out that the County was dropping this service, but was not lowering the cost. She asked the City Manager to check whether or not Mound had been using this service. MOUlVD CITY COUNCIL MIHtI'IES. OC20BER 10, 2000 Council Member Brown stated that it was his experience that Mound would call the Cbunty for transport, but if it were not available, two reservists would transport the prisoner. The City Manager stated that she would get clarification on this issue. Council Member Hanus stated that if Mound had been using this service, the City should respond to the letter. He felt that no notice for planning purposes had been given and he thought the County Board should be copied on any such letter. C. MOUND FIRE DEPARTMENT INVESTMENT ACCOUNT REVIEW THROUGH 8/00. D. LETTER OF THANKS TO MOUND POLICE DEPARTMF~NT STAFF. E. ARTICLE: COUNCIL-MANAGER RELATIONS IN SMALL COMMUNITIES. F. PLANNING COMMISSION MINUTES: SEPTEMBER 25, 2000. G. MOUND POLICE DEPARTMENT MONTHLY RF~PORT: SEPTEMBER 2000. H. LMCD CORRESPONDENCE. I. UPDATE ON MEETING WITH THE MAYOR, THE CITY MANAGER, AND LISA LYNN FROM LYNN ASSOCIATES. Mayor Meisel stated that at the time of the City Manager's hiring, she had agreed to a six- month review process. She stated that in the past, the City Manager has not had a review and so no framework is set for this process. Lynn Associates offers a review process specifically for city managers for a total cost of $250. After reviewing the process, the Mayor is recommending going forward with it. Mayor Meisel stated that the review p~ involves taboloted responses and a presentation to Council, and a 360-degree format including comments from commissions, business owners, and residents. Mayor Meisel pointed out that because the City Manager had only been employed for six months, the circle might be somewhat smaller on this review. The City Manager stated that this is a development tool to help the growth of a City Manager. There are 10 to 12 categories and the forms sent out are very basic and in plain language. Questions involve asking what is being done right and what areas are being overlooked. Council Member Hanus asked what precautions were taken so that information was not lost in the tabulation process. The Mayor stated that no comments would be lost and that forms are signed so that the facilitator can clarify any unclear comments. The comments, however, remain anonymous to the City Manager and all others involved. 9 MOUND CITY COUNCIL MINU'IF~- OCTOBER IO, 2000 Council Member Hanus asked if there was an opportunity to comment further after the results were known. The Mayor slated that the end result would be that Council would work with the City Manager on any issues. Council Member Brown stated that he has requested in the past a closed workshop to discuss issues with the City Manager. The Mayor stated that she has not forgotten about the workshop, but that the City Manager has only had six months to get a feel for the job and is not ready for this yet. The City Manager agreed that slleneeds more time with her staff, but that she is doing some tracking and working on the idea of a workshop. Council Member Brown stated that there were issues prior to the City Manager's arrival to be discussed. Mayor Meisel stated that these could be discussed one on one, but not in a workshop format at this time. Council Member Hanus ask_ed whether the facilitator would go over the results with the City Manager. The City Manager stated that she would be receiving one on one coaching as part of this process and that it is also a professional development tool. Council Member Hanus asked if the League of Cities sponsored this company. The City Manager stated that this was a private company and was recommended by Jim Prosser. Council Member Ahrens stated that the 360-degree review is considered state of the art and wondered what that would encompass. The City Manager stated that staff, the community, businesses, and commission heads would all be involved. ADJOURNMENT: MOTION by Brown, seconded by Ahrens to a~ourn the meeting at 9:10 p.m. The vote was unanimously in favor. Motion carried. SO. Kandis Hanson, City Manager Attest: City Clerk 10 PAYMENT BILLS DATE: OCTOBER 10, 2000 BILLS ACCOtU~rS PAYABLE BATCI I # AMOUNT #0092 $237,225.79 #0093 $232,428.12 TOTAL BILLS $469,653.91