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2010-01-12 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. 0, - e— I AGENDA MOUND HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING TUESDAY, JANUARY 12 2010,7:25 P.M. MOUND CITY COUNCIL CHAMBERS Page 1. Open meeting 2. Action approving agenda, with any amendments 3. Action approving minutes for December 8, 2009 meeting 0 4. Action approving claims pP g 5. Action on Resolution Making a Selection Not to Waive the Statutory Tort Limits for Liability Insurance Purposes 6. Action on Resolution Approving the Energy Efficiency and Conservation Block Grant Application 7. Adjourn 1 -2 3 -9 10 -11 12 -13 • MOUND HOUSING AND REDEVELOPMENT AUTHORITY . DECEMBER 8, 2009 The Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday, December 8, 2009, at 7:20 p.m. in the council chambers of city hall. Members present: Chair Mark Hanus; Commissioners David Osmek, Ray Salazar, Heidi Gesch Members absent: Commissioner Greg Skinner Others present: City Manager Kandis Hanson, Acting City Clerk Vicki Weber, Finance Director Catherine Pausche, Community Development Director Sarah Smith 1. Open meeting Chair Hanus opened the meeting at 7:20 p.m. 2. Approve agenda Hanson requested addition of 4A, Resolution Approving the Procurement Policy for the Mound Housing and Redevelopment Authority. MOTION by Osmek, seconded by Salazar to approve the agenda as amended. All voted in favor. Motion carried. • 3. Approve minutes MOTION by Osmek, seconded by Gesch to approve the minutes of the November 24, 2009 meeting. All voted in favor. Motion carried. 4. Approve claims MOTION by Osmek, seconded by Gesch to approve the claims in the amount of $103,362.53. All voted in favor. Motion carried. S. Catherine Pausche with requests for action 5A. Civil Rights Certification Pausche explained that this action is certify that the Mound HRA will carry out the public housing program in conformity with the Civil Rights Act of 1964, the Fair Housing Act, and the Americans with Disabilities Act of 1990. MOTION by Osmek, seconded by Salazar to adopt the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 09 -17H: RESOLUTION CERITFYING THE PHA WILL CARRYOUT THE PUBLIC HOUSING PROGRAM OF THE AGENCY IN CONFORMITY WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964, THE FAIR HOUSING ACT, SECTION 504 OF THE REHABILITATION ACT OF 1973, AND THE TITLE II OF THE AMERICANS WITH DISABILITY ACT OF 1990, AND WILL AFFIRMATIVELY FURTHER FAIR HOUSING. • - 1 - HRA Meeting — December 8, 2009 5B. 2010 Indian Knoll Manor Bud et • Pausche reviewed the 2010 Indian Knoll Budget as outlined in the packet material. MOTION by Osmek, seconded by Salazar to adopt the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 09 -18H: RESOLUTION APPROVING THE 2010 INDIAN KNOLL OPERATING BUDGET 5C. THE MOTION by Osmek, seconded by Salazar to adopt the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 09 -19H: RESOLUTON AMENDING THE PROCUREMENT POLICY FOR THE MOUND HOUSING AND REDEVLOPMENT AUTHORITY 5. Adjourn MOTION by Osmek, seconded by Salazar to adjourn at 7:30 p.m. All voted in favor. Motion carried. Chair Mark Hanus Attest: Vicki Weber, Acting City Clerk is • -2- 0 • 0 JANUARY 12, 2010 H.R.A. CLAIMS REPORT I 122209HRA $8,034.03 DEC I I 123109HRA1 $41,723.15 DEC I 1 011210HRA $4,806.74 JAN I TOTAL $54,563.92 -3- City of Mound 12/29/09 2:30 PM Page 1 Payments • Current Period: December 2009 'y� �(a >p�"- °v=a v r a'r• ' rr;�'°"'` " ? :z+x a • ._ .� =Vz Batch Name 122209HRA User Dollar Amt $8,034.03 Payments Computer Dollar Amt $8,034.03 Refer 122209 A LLIED WASTE SERVICES #894 Cash Payment Invoice 26620 $0.00 In Balance E 680 -49800 -384 Refuse /Garbage Dispose 12 -09 WASTE SERVICE 12/22/2009 $216.56 Transaction Date 12/28/2009 Wells Fargo HRA 10120 Total $216.56 Refer 122209 CENTERPOINT ENERGY (MINNEG Cash Payment E 680 -49800 -383 Gas Utilities 11 -16 -09 THRU 12 -16 -09 #5746120 -4 $1,220.00 Invoice 122209 12/22/2009 Cash Payment E 680 -49800 -383 Gas Utilities 11 -16 -09 THRU 12 -16 -09 #5732031 -9 $308.00 Invoice 122209 12/22/2009 Project CF08 Transaction Date 12128/2009 Wells Fargo HRA 10120 Total $1,528.00 Refer 122209 FIRE CONTROL EXTINGUISHER Cash Payment E 680 - 49800 -402 Building Maintenance EXTINGUISHERS SERVICED $369.88 Invoice 47239 12/22/2009 Transaction Date 12/28/2009 Wells Fargo HRA 10120 Total $369.88 Refer 122209 FRONT/ER/CITIZENS COMMUNICA _ Invoice 9100372324 12/22/2009 PO 22376 Cash Payment E 680 -49800 -321 Telephone & Cells 12 -13 -09 THRU 01 -12 -10 TELEPHONE $199.38 Invoice 122209 12/22/2009 SERVICE Transaction Date 12/28/2009 'Wells Fargo HRA 10120 Total $199.38 Refer 122209 HD SUPPLY FACILITIES MAINTEN _ Cash Payment E 680 -49800 -500 Capital Outlay FA THERMOSTATIC OPERATOR $3,297.66 Invoice 9100205931 12/22/2009 PO 22395 Project CF08 Cash Payment E680-49800-210 Operating Supplies SPACE HEATERS $212.64 Invoice W100057032 12/22/2009 PO 22454 Cash Payment E 680 -49800 -220 Repair/Maint Supply KEY LOCKING $43.02 Invoice 6100181532 12/22/2009 Cash Payment E 680 -49800 -220 Repair/Maint Supply FAN BULBS $17.70 Invoice 9100372324 12/22/2009 PO 22376 Transaction Date 12/28/2009 Wells Fargo HRA 10120 Total $3,571.02 Refer 122209 LANO EQUIPMENT, INCORPORAT _ Cash Payment E 680 -49800 -500 Capital Outlay FA BIT RENTAL $53.44 Invoice 41237 12/22/2009 Project CF0902 Transaction Date 12/28/2009 Wells Fargo HRA 10120 Total $53.44 Refer 122209 MINNESOTA ELEVATOR, INCORP Cash Payment E 680- 49800 -440 Other Contractual Servic 12 -09 BALANCE DUE $8.88 Invoice 173646 -B 12/22/2009 Transaction Date 12/28/2009 Wells Fargo HRA 10120 Total $8.88 Refer 122209 MOUND, CITY OF _ Cash Payment E 680 -49800 -382 Water Utilities 11 -09 WATER/SEWER $1,535.87 Invoice 122209 12122/2009 Transaction Date 12/28/2009 Wells Fargo HRA 10120 Total $1,535.87 Refer 122209 PROGRAMMED MANAGEMENT CO is *I City of Mound 12/29/09 2:30 PM Page 2 • Payments Current Period: December 2009 s.. w fau�k' �1'i ' key Jaw#v._a.aay s »:.. 3:vro'.- mersrn3r� Cash Payment E 680 -49800 -301 Auditing and Acct'g Servi ADVANTAGE LICENSE $213.75 Invoice 122209 12/22/2009 Transaction Date 12/2812009 Wells Fargo HRA 10120 Total $213.75 Refer 122209 ROTO-ROOTER _ Cash Payment E 680 - 49800 -401 Building Repairs #207 HAIR PLUG $169.00 Invoice 48- 233428 12/22/2009 PO 22393 Transaction Date 12/28/2009 Wells Fargo HRA 10120 Total $169.00 Refer 112209 TRUE VALUE, MOUND Cash Payment E 680 -49800 -220 Repair /Maint Supply FLASHLIGHIT $28.85 Invoice 65627 11/22/2009 Cash Payment E 680 -49800 -220 Repair/Maint Supply RAGS, CLEANER, ETC $41.64 Invoice 65827 11/22/2009 Cash Payment E 680 -49800 -220 Repair /Maint Supply WIRING SUPPLIES $12.37 Invoice 65389 11/22/2009 Cash Payment E 680 -49800 -220 Repair/Maint Supply CYLINDER, COUPLING $26.78 Invoice 65603 11/22/2009 Cash Payment E 680 -49800 -220 Repair /Maint Supply SCREWS, NUTS BOLTS $5.18 Invoice 65401 11/22/2009 Cash Payment E 680 -49800 -220 Repair /Maint Supply SNOWBLOWER $53.43 65660 11/22/2009 • Invoice Transaction Date 12/28/2009 Wells Fargo HRA 10120 Total $168.25 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $8,034.03 $8,034.03 Pre - Written Check $0.00 Checks to be Generated by the Compute $ Total $8,034.03 -5- CITY OF MOUND 01/06/10 3:44 PM Page 1 Payments • Current Period: December 2009 Batch Name 123109HRAI User Dollar Amt $41,723.15 E 680 -49800 -500 Capital Outlay FA Payments Computer Dollar Amt $41,723.15 $1,722.79 $0.00 In Balance Project CF08 Refer 123109 CUSTOMER CONTACT SERVICES _ Transaction Date AP Payment G 680 -15500 Prepaid Items 2009 ANSWERING SERVICE $55.00 Invoice 5141 - 122909 .12/31/2009 Refer 123109 LEGEND TECHNICAL SERVICES, I _ AP Payment E 680 - 49800 -475 Tenant Related Services 2009 ANSWERING SERVICE $59.00 Invoice 5141 - 122909 12/3112009 E 680 -49800 -500 Capital Outlay FA AP Payment G 680 -15500 Prepaid Items 2009 ANSWERING SERVICE $55.00 Invoice 5141 - 122909 12/31/2009 Project CF09A Transaction Date 1/6/2010 Due 1/6/2010 Accounts Payable 20200 Total $169.00 Refer 123109 HO SUPPLY FACILITIES MAINTEN AP Payment E 680 -49800 -500 Capital Outlay FA THERMOSTATIC OPERATOR, VALVE $1,722.79 Invoice 9100450645 12/31/2009 PO 22395 Project CF08 Transaction Date 12/31/2009 Due 12/31/2009 Accounts Payable 20200 Total $1,722.79 Refer 123109 LEGEND TECHNICAL SERVICES, I _ AP Payment E 680 -49800 -500 Capital Outlay FA FINAURETAINAGE RELEASE $2,439.00 Invoice REQUEST #4 12/31/2009 Project CF09A AP Payment E 680 -49800 -500 Capital Outlay FA ASBESTOS REMOVAL $16,096.80 Invoice REQUEST #2 12/31/2009 Project CF09A AP Payment E 680 -49800 -500 Capital Outlay FA ASBESTOS REMOVAL $2,326.88 Invoice REQUEST #3 12/31/2009 Project CF09A AP Payment E 680 -49800 -500 Capital Outlay FA ASBESTOS ABATEMENT MANAGEMENT $1,300.00 Invoice A903776 12/31/2009 Project CF09A Transaction Date 12/31/2009 Due 12/31/2009 Accounts Payable 20200 Total $22,162.68 Refer 123109 MOUND, CITY OF _ AP Payment E 680 -49800 -101 F T Empl Regular 12 -09 HOUSING COORDINATOR $2,718.78 Invoice 123109 12/31/2009 AP Payment E 680 -49800 -122 FICA 12 -09 FICA $207.99 Invoice 123109 12/31/2009 AP Payment E 680 -49800 -121 PERA 12 -09 PERA $183.52 Invoice 123109 12/31/2009 AP Payment E 680 -49800 -131 Employer Paid Health 12 -09 HEALTH INSURANCE $450.00 Invoice 123109 12/31/2009 AP Payment E 680 -49800 -133 Employer Paid Dental 12 -09 DENTAL INSURANCE $18.38 Invoice 123109 12/31/2009 AP Payment E 680 -49800 -134 Employer Paid Life 12 -09 LIFE INSURANCE $0.97 Invoice 123109 12/31/2009 AP Payment E 680 -49800 -135 Employer Health Care S 12 -09 HEALTH CARE SAVINGS $108.75 Invoice 123109 12/31/2009 AP Payment E 680 -49800 -137 LTD 12 -09 LTD $12.23 Invoice 123109 12/31/2009 AP Payment E 680 -49800 -151 Worker's Comp Insuranc 12 -09 WORKERS COMP $15.01 Invoice 123109 12/31/2009 AP Payment E680-49800-111 Other IKM Maint 12 -09 P/W MAINTENANCE $1,010.52 Invoice 123109 12/31/2009 AP Payment E 680 -49800 -130 Employer Paid Ins (GEN 12 -09 MAINTENANCE BENEFITS $252.63 Invoice 123109 12/31/2009 • • CITY OF MOUND r� Payments 01/06/10 3:44 PM Page 2 -7- Current Period: December 2009 a „�� :.�§ ��'” ._� ... ,. � � � � ter, �•� - .� � .:: �� -�.,� �;, ;� �+: AP Payment E 680 -49800 -202 Duplicating and copying 12-09 COPIES $0.00 Invoice 123109 12/31/2009 AP Payment E 68049800 -322 Postage 12 -09 POSTAGE $0.00 Invoice 123109 12/31/2009 AP Payment E 68049800 -321 Telephone & Cells 12 -09 CELL PHONE $54.21 Invoice 123109 12/3112009 AP Payment E 68049800 -307 Admin /Finance/Compute REIMBURSEMENTS $2,500.00 Invoice 123109 12131/2009 AP Payment E 68049800 -384 Refuse /Garbage Disposa RECYLING APPLIANCES $95.00 Invoice 123109 12/31/2009 AP Payment E 68049800 -101 F T Empl Regular 11 -09 HOUSING COORDINATOR $1,780.44 Invoice 11 -09 12/31/2009 AP Payment E 68049800 -122 FICA 11 -09 FICA $136.20 Invoice 11 -09 12/31/2009 AP Payment E 68049800 -121 PERA 11 -09 PERA $120.18 Invoice 11 -09 12/31/2009 AP Payment E 68049800 -131 Employer Paid Health 11 -09 HEALTH INSURANCE $416.25 Invoice 11 -09 12/31/2009 AP Payment E 680 -49800 -133 Employer Paid Dental 11 -09 DENTAL INSURANCE $17.00 Invoice 11 -09 12/31/2009 • AP Payment Invoice 11 -09 E 68049800 -134 Employer Paid Life 12/31/2009 11 -09 DENTAL INSURANCE $0.90 AP Payment E 68049800 -135 Employer Health Care S 11 -09 HEALTH CARE SAVINGS $71.22 Invoice 11 -09 12/31/2009 AP Payment E 680 -49800 -137 LTD 11 -09 LTD $8.01 Invoice 11 -09 12/31/2009 AP Payment E 68049800 -151 Worker's Comp Insuranc 11 -09 WORKERS COMP $13.89 Invoice 11 -09 12/31/2009 AP Payment E 68049800 -111 Other IKM Maint 11 -09 PAN MAINTENANCE $1,551.87 Invoice 11 -09 12/31/2009 AP Payment E 68049800 -130 Employer Paid Ins (GEN 11 -09 MAINTENANCE BENEFITS $387.97 Invoice 11 -09 12/31/2009 AP Payment E 68049800 -202 Duplicating and copying 11 -09 COPIES $20.84 Invoice 11 -09 12/31/2009 AP Payment E 680 -49800 -322 Postage 11 -09 POSTAGE $0.00 Invoice 11 -09 12/31/2009 AP Payment E 68049800 -321 Telephone & Cells 11 -09 CELL PHONE $54.21 Invoice 11 -09 12/31/2009 AP Payment E 680 -49800 -220 Repair /Maint Supply 11 -09 TRUE VALUE, HANDSANITZER $80.11 Invoice 11 -09 12/31/2009 AP Payment E 68049800 -307 Admin /Finance/Compute 11 -09 HOUSING COORDINATOR $2,500.00 Invoice 11 -09 12/31/2009 Transaction Date 12/31/2009 Due 12/31/2009 ._— ,- h--�--." Accounts Payable 20200 Total ---- — �.r.. k- F.—T $14,787.08 �. Refer 123109 .::w�,,��„ NABER, C. AND ASSOCIATES - -. ,...,�� .H .m.—. AP Payment E 68049800 -301 Auditing and Acct'g Servi 12 -09 ACCOUNTING SERVICES $103.00 • Invoice 123109 12/31/2009 Transaction Date 12/31/2009 Due 12/31/2009 Accounts Payable 20200 Total $103.00 Refer 123109 PAUSCHE, CATHERINE -7- CITY OF MOUND 01/06/10 3:44 PM Page 3 Payments • Current Period: December 2009 AP Payment E 680 -49800 -331 Use of personal auto 12 -28 -09 SECOND HARVEST MILEAGE $19.68 Invoice 123109 12/31/2009 Transaction Date 12/31/2009 Due 12/31/2009 Accounts Payable 20200 Total $19.68 Refer ® 123109 ROBERTS, COLLETTE AP Payment E 680 -49800 -331 Use of personal auto 4TH QTR MILEAGE $69.03 Invoice 123109 12/31/2009 Transaction Date 12/31/2009 Due 12/31/2009 Accounts Payable 20200 Total $69.03 Refer 123109 ROTO ROOTER _ AP Payment E 680 - 49800 -401 Building Repairs #108 #112 SERVICE CALL $400.00 Invoice 04815337311 12/31/2009 PO 22453 Transaction Date 12/3112009 Due 12/31/2009 Accounts Payable 20200 Total $400.00 Refer 123109 STERNE ELECTRIC COMPANY _ AP Payment E 680- 49800 -401 Building Repairs CABLE AND CONNECTORS $114.75 Invoice 10373 12/31/2009 Transaction Date 12/31/2009 Due 12/31/2009 Accounts Payable 20200 Total $114.75 Refer 123109 XCEL ENERGY _ AP Payment E 680 -49800 -381 Electric Utilities 12 -09 #51- 6383341 -8 $2,175.14 Invoice 302865054 12/31/2009 Transaction Date 12/31/2009 Due 12/31/2009 Accounts Payable 20200 Total $2,175.14 Fund Summary 20200 Accounts Payable 680 HRA PUBLIC HOUSING $41,723.15 $41,723.15 Pre - Written Check $0.00 Checks to be Generated by the Compute $ 41,723. 1 5 Total $41,723.15 • .l in CITY OF MOUND • Payments 01/07/10 9:41 AM Page 1 Current Period: January 2010 ` AM 7 Batch Name 011210HRA User Dollar Amt $4,806.74 Payments Computer Dollar Amt $4,806.74 $0.00 In Balance Refer 11210 ALLIED WASTE SERV ICES #894 Cash Payment E 680 - 49800 -384 Refuse /Garbage Disposa 01 -10 GARBAGE SERVICE $216.63 Invoice 0026620 1/12/2010 Transaction Date 1/6/2010 Wells Fargo HRA 10120 Total $216.63 Refer 11210 CHARLES, ALLISON Cash Payment E 68049800440 Other Contractual Servic 01 -10 CARETAKER SERVICES $450.00 Invoice 011210 1/12/2010 Transaction Date 1/7/2010 Wells Fargo HRA 10120 Total $450.00 Refer 11210 COVERALL CLEANING CONCEPTS _ Cash Payment E 68049800 -460 Janitorial Services 01 -10 CLEANING SERVICE $596.36 Invoice 7070150428 1/12/2010 Transaction Date 1/6/2010 Wells Fargo HRA 10120 Total $596.36 Refer 11210 IKON FINANCIAL SERVICES _ Cash Payment E68049800-202 Duplicating and copying 01 -23 -10 THRU 02 -22 -10 RENT $130.00 Invoice 81093779 1/12/2010 • Transaction Date 1/6/2010 Wells Fargo HRA 10120 Total $130.00 Refer 11210 NSA MECHANICAL CONTRACTING Cash Payment E 680 - 49800 -440 Other Contractual Servic 2010 HVAC MAINTENANCE AGREEMENT $1,300.00 Invoice 011210 1/12/2010 Cash Payment E 68049800440 Other Contractual Servic 2010 BOILER OPERATOR AGREEMENT $1,900.00 Invoice 011210 1/12/2010 Transaction Date 1/6/2010 Wells Fargo HRA 10120 Total $3,200.00 Refer 11210 PROGRAMMED MANAGEMENT CO Cash Payment E 680 -49800 -301 Auditing and Acct'g Servi 01 -10 ADVANTAGE LICENSE $213.75 Invoice 01012010400313 1/12/2010. Transaction Date 1/6/2010 Wells Fargo HRA 10120 Total $213.75 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $4,806.74 $4,806.74 • Pre - Written Check $0.00 Checks to be Generated by the Compute $4,806.74 Total $4,806.74 MEMORANDUM January 7, 2010 TO: Housing and Redevelopment Authority Board Members FROM: Kandis M. Hanson, City Manager Catherine Pausche, Finance Director /Treasurer SUBJECT: HRA Insurance Liability Coverage Resolution Not To Waive Statutory Tort Limits The Board of the Housing and Redevelopment Authority of Mound must decide whether or not to waive the statutory tort limits on an annual basis. In the past, the HRA Board has not waived the statutory tort limits. With this resolution, the Council would elect not to waive the statutory tort liability established by Minnesota Statutes 466.04. Such election would be effective until amended by further resolution of the HRA Board, although the League of Minnesota Cities Insurance Trust (LMCIT) requires the resolution to be formally renewed every year. If you have any questions, please contact me at 952- 472 -0609 or Catherine at 952- 472 -0633. Attachment • • -10- MOUND HOUSING AND REDEVELOPMENT AUTHORITY • RESOLUTION NO. 10- RESOLUTION APPROVING THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT APPLICATION BE IT RESOLVED by the Mound Housing and Redevelopment Authority (HRA), supports and approves the submittal of an Energy Efficiency and Conservation Block Grant application to the Minnesota Department of Commerce, Office of Energy Security for the energy efficiency upgrades at HRA Buildings. Adopted by the HRA this 12 day of January 2010. Chair Mark Hanus Attest:. Bonnie Ritter, City Clerk LJ -13- • MOUND HOUSING AND REDEVELOPMENT AUTHORITY RESOLUTION NO. RESOLUTION MAKING A SELECTION NOT TO WAIVE THE STATUTORY TORT LIMITS FOR LIABILITY INSURANCE PURPOSES WHEREAS, pursuant to previous action taken, the League of Minnesota Cities Insurance Trust has asked the Housing and Redevelopment Authority of and for the City of Mound to make an election with regards to waiving or not waiving its tort liability established by Minnesota Statutes 466.04; and WHEREAS, the choices available are; to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE BE IT RESOLVED by the Housing and Redevelopment Authority of and for the City of Mound, Minnesota, to hereby elect not to waive the statutory tort liability established by Minnesota Statutes 466.04; and that such election is effective until amended. by further resolution of the Mound HRA. Adopted this 12' day of January, 2010. • Mark Hanus, Mound HRA Chair Attest: Bonnie Ritter, City Clerk r� - 11 - 5341 Maywood Road City of Mound Mound, MN 55364 (952)472 -0600 ' Department • MEMORANDUM To: Mound HRA From: Sarah Smith, Community Development Director and Carlton Moore, Director of Public Works Date: January 6, 2010 Subject: Submittal of Energy Efficiency and Conservation Block Grant Application Summary. For your review and consideration, a draft resolution has been prepared to authorize the preparation and submittal of an Energy Efficiency and Conservation Block Grant Application to The Minnesota Department of Commerce, Office of Energy Security for energy efficiency upgrades at HRA buildings. Applications are due January 25, 2010. Recommendation. Approval • • -12-