2010-12-14 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
AGENDA
MOUND HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, DECEMBER 14, 2010 — 6:50 P.M.
MOUND CITY COUNCIL CHAMBERS
Page
1. Open meeting
2. Action approving agenda, with any amendments
3. Action approving minutes for November 23, 2010 regular meeting
4. Action approving claims
5. Action approving a Resolution Authorizing the execution and delivery
of a Management Agreement with the Carver County Community
Development Authority
6. Action approving a Resolution Approving the 2011 Indian Knoll
Operating Budget
7. Adjourn
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
• NOVEMBER 23, 2010
The Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in
regular session on Tuesday, November 23, 2010, at 6:55 p.m. in the council chambers of city
hall.
Members present: Chair Mark Hanus; Commissioners David Osmek, Ray Salazar, and Heidi
Gesch
Others present: Executive Director Kandis Hanson, Community Development Director Sarah
Smith
1. Open meeting
Chair Hanus called the meeting to order at 6:55 p.m.
2. Approve agenda
MOTION by Osmek, seconded by Gesch, to approve the agenda. All voted in favor. Motion
carried.
3. Approve minutes
MOTION by Osmek, seconded by Salazar, to approve the minutes of November 9, 2010 as
amended. All voted in favor. Motion carried.
4. Approve claims
MOTION by Osmek, seconded by Salazar to approve claims in the amount of $10,952.78. All
• voted in favor. Motion carried.
5. Adjourn
MOTION by Osmek, seconded by Salazar to adjourn at 6:57 p.m. All voted in favor. Motion
carried.
Chair Mark Hanus
Attest: Executive Director Kandis Hanson
•
-1-
Mound HRA Claims as of 12 -14 -10 0
Batch
IKMDUETOCITY (NOV SVCS)
121410H RA
Dollar Amount
$6,048.32
Total Claims
$15,033.22 •
-2-
CITY OF MOUND 12/09/108:10 AM
Page 1
,' Payments
CITY OF MOUND
Batch Name IKMDUETOCITY
Payments
Current Period: November 2010
User Dollar Amt $6,048.32
Computer Dollar Amt $6,048.32
$0.00 In Balance
Refer 113010 MOUND, CITY OF _
AP Payment
E 680 -49800 -101 F T Empl Regular
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -122 FICA
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -121 PERA
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -131 Employer Paid Health
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -133 Employer Paid Dental
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -134 Employer Paid Life
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -135 Employer Health Care S
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -137 LTD
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
• AP Payment
E 680 -49800 -151 Worker's Comp Insuranc
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -111 Other IKM Maint
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -130 Employer Paid Ins (GEN
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -202 Duplicating and copying
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 68049800 -322 Postage
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 - 49800 -430 Miscellaneous
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
AP Payment
E 680 -49800 -307 Admin /Finance/Compute
IKM Due to City as of 11 -30 -10
Invoice 11
11/30/2010
Transaction Date
11/30/2010 Due 11/30/2010
Accounts Payable 20200
•
$1,858.64
$142.19
$130.10
$434.53
$18.11
$0.84
$74.35
$8.36
$14.50
$643.61
$160.90
$38.35
$4.84
$19.00
$2,500.00
Total $6,048.32
-3-
CITY OF MOUND
Fund Summary
680 HRA PUBLIC HOUSING
CITY OF MOUND
Payments
Current Period: November 2010
20200 Accounts Payable
$6,048.32
$6,048.32
12/09/10 8:10 AM
Page 2
Pre - Written Checks $0.00
Checks to be Generated by the Compute $ 6,048.32
Total $6,048.32
•
•
-4-
CITY OF MOUND
12/09/10 8:11 AM
Page 1
Payments
CITY OF MOUND
Current Period:
December 2010
Batch Name 121410HRA User Dollar
Amt $8,984.90
Payments Computer Dollar
Amt $8,984.90
$0.00 In Balance
Refer 121410 ADAMS PEST CONTROL, INCORP
Cash Payment E 680 - 49800 -440 Other Contractual Servic
PEST CONTROL MAINTENANCE
$59.89
Invoice 610998 12/14/2010
Transaction Date 12/2/2010
Wells Fargo HRA 10120
Total
$59.89
Refer 121410 ALLIED WASTE SERVICES #894 _
Cash Payment E 680 -49800 -384 Refuse /Garbage Dispose 12 -10 GARBAGE SERVICE
$228.83
Invoice 002353880 12/14/2010
Transaction Date 12/3/2010
Wells Fargo HRA 10120
Total
$228.83
Refer 121410 ALPHA RUG AND CARPET CLEANI _
Cash Payment E 680 - 49800 -402 Building Maintenance
109, 105, 208, 211, 213, 214, 215, 307, 309,
$598.50
400 CLEANING
Invoice 2728 12/14/2010
Transaction Date 12/2/2010
Wells Fargo HRA 10120
Total
$598.50
Refer 121410 CENTERPOINT ENERGY (MINNEG _
Cash Payment E 680 -49800 -383 Gas Utilities
10 -18 -10 THRU 11 -15 -10 #5746120 -4
$1,403.00
121410 12/14/2010
• Invoice
Transaction Date 12/6/2010
Wells Fargo HRA 10120
Total
$1,403.00
Refer 121410 CHARLES, ALLISON _
Cash Payment E 680- 49800 -430 Miscellaneous
GAS FOR SNOWBLOWER
$10.03
Invoice 121410 12/14/2010
Transaction Date 12/6/2010
Wells Fargo HRA 10120
Total
$10.03
Refer 121410 CONCEPT LANDSCAPING _
Cash Payment E 680 - 49800 -440 Other Contractual Servic
11 -13 -10 SNOWPLOW
$80.00
Invoice 5327 12114/2010
Transaction Date 12/6/2010
Wells Fargo HRA 10120
Total
$80.00
Refer 121410 COVERALL CLEANING CONCEPTS _
Cash Payment E 680 - 49800 -460 Janitorial Services
12 -10 CLEANING SERVICE
$596.36
Invoice 7070160146 12/14/2010
Transaction Date 12/2/2010
Wells Fargo HRA 10120
Total
$596.36
Refer 121410 CULLIGAN - METRO
Cash Payment E 680 - 49800 -440 Other Contractual Servic
SOLAR SALT DELIVERY 11 -2 -10
$104.84
Invoice 731659 11/30/2010
Transaction Date 12/8/2010
Wells Fargo HRA 10120
Total
$104.84
Refer 121410 CUSTOMER CONTACT SERVICES _
Cash Payment E 680 - 49800 -475 Tenant Related Services
11 -30 -10 THRU 12 -27 -10 E -MAIL DELIVERY
$61.50
SERVICE
Invoice 5141 - 113010 12/14/2010
Transaction Date 12/2/2010
Wells Fargo HRA 10120
Total
$61.50
121410 IKON FINANCIAL SERVICES _
• Refer
Cash Payment G 680 -15500 Prepaid Items
12/23/10 to 1/22/11 COPIER RENTAL
$130.00
Invoice 83706027 11/26/2010
Transaction Date 12/7/2010
Wells Fargo HRA 10120
Total
$130.00
-5-
_ CITY OF MOUND
Payments
CITY OF MOUND
Current Period: December 2010
Refer 121410 LEAGUE MN CITIES INSURANCE T
Cash Payment E 68049800 -361 General Liability Ins ADD HRA
Invoice 35422
12/14/2010
Transaction Date
12/6/2010 Wells Fargo HRA 10120
Refer 121410 MINNESOTA ELEVATOR, INCORP _
Cash Payment
E 680 - 49800 -440 Other Contractual Servic ELEVATOR SERVICE DECEMBER 2010
Invoice 198005
12/3/2010
Transaction Date
12/8/2010 Wells Fargo HRA 10120
Refer 121410 NVI MECHANICAL CONTRACTING, _
12/09/10 8:11 AM
Page 2
$640.00
Total $640.00
$235.47
Total $235.47
Cash Payment E 680 - 49800 -401 Building Repairs 11 -03 -10 REPAIRS DUE TO POWER FAILURE
Invoice W21114 12/14/2010
Cash Payment
E 680 - 49800 -401 Building Repairs
11 -12 -10 REPLACE BURNER MOTOR
Invoice W21216
12/14/2010
Transaction Date
12/6/2010
Wells Fargo HRA 10120
Refer 121410 PAUSCHE, CATHERINE _
Cash Payment
E 680- 49800 -430 Miscellaneous
RESIDENT POTLUCK SUPPLIES
Invoice 121410
12/14/2010
Cash Payment
E 680 -49800 -331 Use of personal auto
03 -11 -10 THRU 11 -22 -10 REIMBURSE
MILEAGE
Invoice 121410
12/14/2010
Cash Payment
E 680 -49800 -200 Office Supplies
BUSINESS CARD HOLDERS
Invoice 121410
12/14/2010
Cash Payment
E 680 - 49800 -431 Meeting Expense
HUD TRAINING
Invoice 121410
12/14/2010
Cash Payment
E 680 - 49800 -431 Meeting Expense
12 -08 -10 RESIDENT MEETING
Invoice 121410
12114/2010
Cash Payment
E 680 -49800 -210 Operating Supplies
TELEVISION FOR COMMUNITY ROOM
Invoice 121410
12/14/2010
Cash Payment
E 680 - 49800 -430 Miscellaneous
#407 Eviction, Parking, Humane Society
Invoice 121410
12/14/2010
Transaction Date
1216/2010
Wells Fargo HRA 10120
Refer 121410 PROGRAMMED MANAGEMENT CO _
Cash Payment
E680-49800-301 Auditing and Acct'g Servi ADVANTAGE LICENSE
Invoice 12012010400400 12/14/2010
Transaction Date
12/2/2010
Wells Fargo HRA 10120
Refer 121410 RENTAL HISTORY REPORTS _
Cash Payment
E 680 - 49800 -440 Other Contractual Servic
11 -10 BACKGROUP VERIFICATIONS
Invoice 1120101737A 12/14/2010
Transaction Date
12/6/2010
Wells Fargo HRA 10120
Refer 121410 TRUE VALUE, MOUND
Cash Payment E 680 -49800 -220 Repair /Maint Supply
Invoice 77248 12/14/2010
Cash Payment E 680 -49800 -220 Repair/Maint Supply
Invoice 77699 12/14/2010
Transaction Date 12/6/2010
Refer 121410 WILLETTES HOME LAUNDRY _
Total
$212.00
$1,503.75
$1,715.75
$101.50
$304.20
•
$19.29 •
$43.82
$24.00
$364.72
$130.00
Total $987.53
$213.75
Total $213.75
$50.38
Total $50.38
WIRE, PLUNGER $8.54
TAPE, SCREWS $21.65
Wells Fargo HRA 10120 Total $30.19 •
EM
•
I*
10
Pre - Written Checks $0.00
Checks to be Generated by the Compute $8,984.90
Total $8,984.90
-7-
CITY OF MOUND
12/09/10 8:11 AM
_
Page 3
Payments
CITY OF MOUND
Current Period: December 2010
Cash Payment E 680 - 49800 -430 Miscellaneous
#207 WATER DAMAGE
$37.81
Invoice 26117 -B 12/14/2010
Transaction Date 12/6/2010
Wells Fargo HRA 10120
Total $37.81
Refer 121401 XCEL ENERGY
_
Cash Payment E 680 -49800 -381 Electric Utilities
11 -10 #51- 6383341 -8
$1,801.07
Invoice 348211133 12/14/2010
Transaction Date 12/2/2010
Wells Fargo HRA 10120
Total $1,801.07
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING
$8,984.90
$8,984.90
Pre - Written Checks $0.00
Checks to be Generated by the Compute $8,984.90
Total $8,984.90
-7-
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
RESOLUTION NO. 10 -_ •
RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A MANAGEMENT
AGREEMENT WITH THE CARVER COUNTY COMMUNITY DEVELOPMENT AGENCY
WHEREAS, the Housing and Redevelopment Authority in and for the City of Mound, Minnesota
(the "HRA ") owns and operates a 50 -unit low rent public housing project known as Indian Knoll
Manor (the "Project ") in the City of Mound; and
WHEREAS, the HRA has requested the Carver County Community Development Agency (the
"CDA ") to manage the Project pursuant to Minnesota Statutes, Section 471.59, which provides
that local governmental units may by agreement jointly or cooperatively exercise any powers
common to them; and
WHEREAS, the HRA proposes to enter into a management agreement with the CDA pursuant
to which the CDA will manage the Project; and
WHEREAS, The Board of Commissioners has been fully informed as to the nature and content
of the proposed management agreement,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Housing and
Redevelopment Authority of Mound, as follows:
1. The Chair and Executive Director of the HRA are authorized and directed to
execute and deliver, on behalf of the HRA, a management agreement with the CDA in •
substantially the form on file with the HRA on the date hereof, with final modifications approved
by the Executive Director.
2. Following execution and delivery of such agreement, the staff of the HRA is
authorized to take such actions as may be necessary or convenient in connection with the
management of the Project by the CDA.
Adopted by the HRA this 14th day of December, 2010.
Chair Mark Hanus
Attest: Bonnie Ritter, City Clerk
C7
19
Demonstration of a Successful Conversion to Asset Management (Stop -Loss) Submission Kit
• Board Resolution Approving the AMP Budgets
PHA Board Resolution o1KB No. 2577 -0026 Approving
Approving Operating Budget (exp. 1013112009)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Real Estate Assessment Center (PIH -REAC)
Previous editions are obsolete form HUD -52574 (08/2005) Public reporting burden for this collection of information is estimated to average 10 minutes per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control
number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low- income public housing
program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain
specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and
that the PHA is in compliance w procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality.
PHA Name: � tb e d 1+" PHA Code: 01
PHA Fiscal Year Beginning: j I t a a t 1 Board Resolution Number:
Acting on behalf of the Board of Commissioners of the above -named PHA as its Chairperson, I make the
following certifications and agreement to the Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
DATE
•
I certify on behalf of the above -named PHA that:
1. All statutory and regulatory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the
purpose of serving low - income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(e) and (f); and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.325.
I hereby certify that all the information stated within, as well as any information provided in the
accompaniment herewith, if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil
penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Operating Budgets (for COCC and all Projects) approved by Board
resolution on:
❑ Operating Budget submitted to HUD, if applicable, on:
• Operating Budget revision approved by Board resolution on:
• Operating Budget revision submitted to HUD, if applicable, on:
(2 -1+40
Print Board Chairman's Name: Signature: Date:
M ""_� H a -� u5
•
Previous editions are obsolete form
HUD -52574 (08/2005)
18
in
Indian Knoll Manor Apartments
Proposed 2011 Operating Budget - Excluding Depreciation and Capital Expenses
Account
HRA Account Description
Approved 11/30 YTD Proposed
2010 Bud Actual 2011 Bud
Salaries
Tenant Services
475 Tenant Contact Services 1,220 877 1,200
Subtotal Tenant Services 1,220 877 1,200
382
Payroll & Benefits
16,000
16,714
18,000
1xx
Employee Benefits Administrative
10,645
9,566
10,645
116
Accrued Absenses - Administration
24,000
10,540
15,000
101
Manager Payroll
25,024
20,528
25,024
304
Legal Expense
1,000
2,538
2,500
434
Staff Training
2,000
1,354
2,000
331
Travel
500
0
500
321
Telephone and Cells
3,180
2,900
2,900
301
Accounting Fees (Cnaber & Software)
3,900
3,419
3,000
301
Auditing Fees
5,000
5,000
5,000
Subtotal Admin
51,249
45,306
51,569
Sundry- Administrative
202
Copies & Copier
1,700
1,972
1,900
200 & 203
Printed Forms /Office Supplies
300
19
200
205
Computer Hardware /Software
200
0
0
210
Operating Supplies
1,600
3,168
3,000
300
Professional Services
200
2,963
200
322
Postage
500
262
300
331
Use of Personal Auto
1,800
234
600
340
Advertising
100
0
100
430
Miscellaneous
100
453
500
431
Meeting Expense
200
0
200
433
Dues and Subscriptions
300
225
300
Subtotal Sundry
7,000
9,297
7,300
307/310
Administrative Services Contracts
30,000
25,000
30,000
Salaries
Tenant Services
475 Tenant Contact Services 1,220 877 1,200
Subtotal Tenant Services 1,220 877 1,200
382
Water
16,000
16,714
18,000
381
Electricity
24,000
20,153
24,000
383
Gas
24,000
10,540
15,000
-
Fuel
0
0
0
386
Other Utility Expense (Mediacom)
1,000
3
0
384
Garbage Removal
2,580
2,593
3,000
Subtotal Utilities
67,580
50,003
60,000
•
•
•
-10-
Indian Knoll Manor Apartments
Proposed 2011 Operating Budget - Excluding Depreciation and Capital Expenses
r�
Account
HRA Account Description
Approved 11/30 YTD Proposed
2010 Bud Actual 2011 Bud
•
22,050 12,265 20,000
5,513 2,347 5,000
220
Materials
7,850
6,889
5,000
240
Minor Equipment & Tools (Applicances)
4,000
5,427
2,500
440
Contract Costs
9,066
13,922
15,000
401
Building Repairs
10,000
16,968
10,000
402
Building Maintenance
15,000
15,740
15,000
460
Janitorial
8,152
7,255
8,152
465
Caretaker /Light Maintenance
5,400
5,400
5,400
Subtotal Maintenance
75,181
86,211
86,052
Maintenance & Operation
185 Maintenance Labor
1xx Employee Benefits Maintenance
116 Accrued Absenses- Maintenance
Labor
Protective Services 0 0 0
Subtot Protective Svices
361 Insurance
7,800
7,850
7,800
438 Payments in Lieu of Taxes
4,000
4,000
4,000
480 Collection Loss
1,000
0
1,000
Subtotal Ins, Taxes, Other
12,800
11,850
12,800
Total Operting Budget 245,030 228,543 248,921
-11-