2011-07-26 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
AGENDA
MOUND HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, JULY 26 2011, 6:55 P.M.
MOUND CITY COUNCIL CHAMBERS
Page
1. Open meeting
2. Action approving agenda, with any amendments
3. Action approving minutes for July 12, 2011 1
4. Action approving claims 2 -6
5. Action on Resolution Approving the 2011 Capital Fund 7 -14
Annual Statement, the Capital Fund Program Five Year
Action Plan for 2011 -2015 and the Capital Fund Program
Amendment for Fiscal Year 2011
6. Adjourn
MOUND HOUSING AND REDEVELOPMENT AUTHORITY MINUTES
JULY 12, 2011
The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met
in regular session on Tuesday July 12, 2011, at 6:55 p.m. in the council chambers of city hall.
Members present: Chair Mark Hanus; Commissioners Kelli Gillispie, Ray Salazar, Dave
Osmek, and Heidi Gesch
Others present: City Attorney John Dean, Executive Director Kandis Hanson, City Clerk Bonnie
Ritter, Community Development Director Sarah Smith, Amanda Schwarze
1. Open meeting
Acting Chair Osmek called the meeting to order at 6:55 p.m.
2. Approve agenda
MOTION by Salazar, seconded by Gesch to approve the agenda. All voted in favor. Motion
carried.
3. Approve minutes
MOTION by Salazar, seconded by Gesch to approve the minutes of the June 28, 2011 meeting.
Motion carried.
Chair Hanus arrived at this point to preside over the rest of the meeting.
4. Approve claims
MOTION by Salazar, seconded by Gesch, to approve claims in the amount of $7,832.65. All
voted in favor. Motion carried.
5. Special meeting
MOTION by Salazar, seconded by Osmek to call a special HRA meeting on Wednesday, June
20, 2011 at 6:30 p.m. for the purpose of meeting with representatives of Mound Harbor
Renaissance Development (MHRD) and an interested developer to discuss Mound
redevelopment including a concept proposal for the Auditors Road District
6. Adiourn
MOTION by Salazar, seconded by Gesch, to adjourn at 6:57 p.m. All voted in favor. Motion
carried.
Chair Mark Hanus
Attest: Bonnie Ritter, City Clerk
51
Mound HRA Claims as of 07 -26 -11
YEAR BATCH NAME
2011 071511 H RAMAN
2011 072611HRA
DOLLAR
AMOUNT
$37s.77
$15,949.80
$16,328.57
-2-
_ CITY OF MOUND 07/15/11 10:41 AM
Page 1
Payments
CITY OF MOUND
Current Period: July 2011
Batch Name 071511 HRAMAN
Payments
User Dollar Amt $378.77
Computer Dollar Amt $378.77
$0.00 In Balance
Refer 1 CULLIGAN - METRO
Cash Payment E 680 - 49800 -440 Other Contractual Servic 5 80LB BAGS SOLAR SALT DELIVERY
Invoice 101X23168308 6/20/2011
Transaction Date 7/15/2011 Wells Fargo HRA 10120 Total
Refer 2 KEPKE, STEPHEN
Cash Payment
G 680 -22830 Security Deposits - Tenant
SECURITY DEPOSIT REFUND FROM IKM -
TENANT MOVED OUT 6 -30 -11
Invoice 071511
7/8/2011
Cash Payment
G 680 -22832 Security Deposit - Keys
DOOR REMOTE DEPOSIT REFUND FROM
IKM - TENANT MOVED OUT 6 -30 -11
Invoice 071511
7/8/2011
Cash Payment
G 680 -22833 Security Deposit - Interest
SECURITY DEPOSIT INTEREST REFUND
FROM IKM - TENANT MOVED OUT 6 -30 -11
Invoice 071511
7/8/2011
$90.58
$90.58
$250.00
$30.00
$8.19
Transaction Date 7/15/2011 Wells Fargo HRA 10120 Total
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $378.77
$378.77
Pre - Written Check $0.00
Checks to be Generated by the Compute $378.77
Total $378.77
$288.19
-3-
CITY OF MOUND 07/21/11 9:36 AM
Page 1
Payments
CITY OF MOUND
Current Period: July 2011
Batch Name 072611 HRA
Payments
User Dollar Amt
Computer Dollar Amt
Refer 1 ALPHA RUG AND CARPET CLEANI
Cash Payment E 680 - 49800 -402 Building Maintenance
Invoice 2760 6/30/2011
Transaction Date 7/19/2011
Refer 3 CHARLES, ALLISON
Cash Payment E 680 - 49800 -465 Caretaker Services
Invoice 072611 7/19/2011 PO 22763
Transaction Date 7/19/2011
Refer 4 COMMON BOND COMMUNITIES
$15,949.80
$15,949.80
$0.00 In Balance
CARPET CLEAN UNITS #202 & 213 6 -29 -11
$106.88
Wells Fargo HRA 10120 Total
CARETAKER DUTIES AT INDIAN KNOLL
MANOR AUGUST 2011
Wells Fargo HRA 10120
Cash Payment E 680 -49800 -307 Admin /Finance /Compute MANAGEMENT FEE JULY 2011
Invoice 53620 7/19/2011
Cash Payment E 680 -49800 -307 Admin /Finance/Compute MANAGEMENT FEE AUGUST 2011
Invoice 53621 7/19/2011
Transaction Date 7/19/2011 Wells Fargo HRA 10120
Refer 5 COMMON BOND COMMUNITIES
Total
Total
Cash Payment
E 680 -49800 -101 F T Empl Regular
REIMBURSE ADP PAYROLL 7 -1 -11 OFFICE
STAFF SALARY
Invoice 53210
6/30/2011
Cash Payment
E 680 -49800 -111 Other IKM Maint
REIMBURSE ADP PAYROLL 7 -1 -11 MTCE
SALARY
Invoice 53210
6/30/2011
Cash Payment
E 680 -49800 -122 FICA
REIMBURSE ADP PAYROLL 7 -1 -11 OFFICE
STAFF ER TAX
Invoice 53210
6/30/2011
Cash Payment
E 680 -49800 -131 Employer Paid Health
REIMBURSE ADP PAYROLL 7 -1 -11 OFFICE
STAFF ER INSURANCE
Invoice 53210
6/30/2011
Cash Payment
E 680 - 49800 -121 PERA
REIMBURSE ADP PAYROLL 7 -1 -11 OFFICE
STAFF ER 401 K MATCH
Invoice 53210
6/30/2011
Cash Payment
E 680 - 49800 -130 Employer Paid Ins (GEN
REIMBURSE ADP PAYROLL 7 -1 -11 MTCE
STAFF BENEFITS
Invoice 53210
6/30/2011
Cash Payment
E 680 -49800 -130 Employer Paid Ins (GEN
REIMBURSE ADP PAYROLL 7 -15 -11 MTCE
STAFF BENEFITS
Invoice 53499
6/30/2011
Cash Payment
E 680 -49800 -121 PERA
REIMBURSE ADP PAYROLL 7 -15 -11 OFFICE
STAFF ER 401 K MATCH
Invoice 53499
6/30/2011
Cash Payment
E 680- 49800 -131 Employer Paid Health
REIMBURSE ADP PAYROLL 7 -15 -11 OFFICE
STAFF ER INSURANCE
Invoice 53499
6/30/2011
Cash Payment
E 680 - 49800 -122 FICA
REIMBURSE ADP PAYROLL 7 -15 -11 OFFICE
STAFF ER TAX
Invoice 53499
6/30/2011
$106.88
$450.00
$450.00
$2,625.00
$2,625.00
$5,250.00
$318.84
$198.40
$33.78
$28.02
$5.03
$40.31
$67.49
$3.30
$28.35
$6.85
-4-
CITY OF MOUND 07/21/11 9:36 AM
�\ Payments Page 2
CITY OF MOUND
Current Period: July 2011
Cash Payment
E 68049800 -111 Other IKM Maint
REIMBURSE ADP PAYROLL 7 -15 -11 MTCE
$316.70
SALARY
Wells Fargo HRA 10120
Invoice 53499
6/30/2011
Cash Payment
E 68049800 -101 F T Empl Regular
REIMBURSE ADP PAYROLL 7 -15 -11 OFFICE
$78.84
STAFF SALARY
Wells Fargo HRA 10120
Invoice 53499
6/30/2011
Transaction Date
7/19/2011
Wells Fargo HRA 10120 Total
$1,125.91
Refer 6 ELLIOTTS PAINTING AND DECORA
Invoice 072611 7/19/2011
Cash Payment
E 680 - 49800 -402 Building Maintenance
PAINTING UNIT #102 BEDROOM & CLOSETS,
$708.00
Refer 12 MULTIHOUSING CREDIT CONTRO
#300 PAINT BATH CEILING DAMAGE, PAINT
Cash Payment E 680 - 49800 -475 Tenant Related Services
BACKGROUND CHECKS ON PROSPECTIVE
MTCE CLOSET CEILING DAMAGE
Invoice 115080
5/11/2011 PO 22566
Transaction Date 7/19/2011
Transaction Date
7/19/2011
Wells Fargo HRA 10120 Total
$708.00
Refer 7 FRONTIER/CITIZENS COMMUNICA
Cash Payment E 680 -49800 -301 Auditing and Acct'g Servi
PREPARATION OF PFS OPERATING
Cash Payment
E 68049800 -321 Telephone & Cells
PHONE SERVICE 7 -13 -11 THRU 8 -12 -11
$261.62
Invoice 072611
7/13/2011
Transaction Date 7/19/2011
Transaction Date
7/19/2011
Wells Fargo HRA 10120 Total
$261.62
Refer 8 HD SUPPLY FACILITIES MAINTEN
Cash Payment
E 68049800 -220 Repair /Maint Supply
MINIBLINDS, TOILET SEAT, FLAPPER,
$809.87
VALVES, FLUSH LEVERS LIGHT BULBS, FOR
IKM DUPLICATE ORDER WILL KEEP & USE
Invoice 9109330509 6/23/2011 PO 22562
Transaction Date
7/19/2011
Wells Fargo HRA 10120 Total
$809.87
Refer 9 HD SUPPLY FACILITIES MAINTEN _
Cash Payment E 680 - 49800 -220 Repair /Maint Supply LIGHT BALLAST & BULBS, CEILING FAN
$265.91
$265.91
$423.55
$423.55
$1,603.94
$1,603.94
$210.00
$210.00
$150.00
$150.00
KITS, BULBS
Invoice 9109397248 6/28/2011 PO 22563
Transaction Date 7/19/2011
Wells Fargo HRA 10120
Total
Refer 11 LAWN RANGER, INC.
Cash Payment E 680- 49800 -440 Other Contractual Servic
GROUNDS MAINTENANCE JULY 2011
Invoice 14911 7/1/2011 PO 22564
Transaction Date 7/19/2011
Wells Fargo HRA 10120
Total
Refer 10 MOUND, CITY OF
Cash Payment E 680 -49800 -382 Water Utilities
UTILITY BILLING WATER & SEWER USAGE 6-
3-11 TO 7 -1 -11
Invoice 072611 7/19/2011
Transaction Date 7/19/2011
Wells Fargo HRA 10120
Total
Refer 12 MULTIHOUSING CREDIT CONTRO
Cash Payment E 680 - 49800 -475 Tenant Related Services
BACKGROUND CHECKS ON PROSPECTIVE
TENANTS JUNE 2011
Invoice 11060400 6/30/2011 PO 22565
Transaction Date 7/19/2011
Wells Fargo HRA 10120
Total
Refer 2 NABER, C. AND ASSOCIATES
Cash Payment E 680 -49800 -301 Auditing and Acct'g Servi
PREPARATION OF PFS OPERATING
SUBSIDY FOR 2011
Invoice 54414 7/12/2011
Transaction Date 7/19/2011
Wells Fargo HRA 10120
Total
Refer 13 NORL/NGS LAKE MINNETONKA LA
-
-5-
$265.91
$265.91
$423.55
$423.55
$1,603.94
$1,603.94
$210.00
$210.00
$150.00
$150.00
CITY OF MOUND
� Payments
CITY OF MOUND
Current Period: July 2011
Cash Payment E 680 - 49800 -440 Other Contractual Servic TREE PLANTING 5 -5 -11 AUTUMN BLAZE
MAPLE
Invoice 25637 6/24/2011 PO 23717
07/21/11 9:36 AM
Page 3
$425.00
Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total
Refer 14 STERNE ELECTRIC COMPANY _
Cash Payment E 680 - 49800 -402 Building Maintenance REPLACE PHOTO CELL AT IKM PARKING
LOT
Invoice 10809 717/2011
$425.00
$149.12
$149.12
$4,010.00
Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total
Refer 15 THYSSEN -KRUPP ELEVATOR COR
Cash Payment E 680- 49800 -401 Building Repairs ELEVATOR UPGRADES TO BRING TO 2012
CODE COMPLIANCE - IKM
Invoice 012644 7/14/2011 PO 23720
Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $15,949.80
$15,949.80
Pre - Written Check $0.00
Checks to be Generated by the Compute $15,949.80
Total $15,949.80
$4,010.00
in
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
RESOLUTION NO. -
RESOLUTION APPROVING THE 2011 CAPITAL FUND ANNUAL STATEMENT, THE
CAPITAL FUND PROGRAM FIVE YEAR ACTION PLAN FOR 2011 — 2015 AND THE
CAPITAL FUND PROGRAM AMENDMENT FOR FISCAL YEAR 2011
WHEREAS, the U.S. Department of Housing and Urban Development has agreed to
provide Capital Fund Program (CFP) assistance to the HRA of the City of Mound,
Minnesota, for the purpose of helping the HRA in carrying out capital and management
activities at the Indian Knoll Public Housing Development, and
WHEREAS, the HRA of the City of Mound has previously approved a five year action
plan for capital improvements at the Indian Knoll Public Housing Development,
NOW THEREFORE, BE IT RESOLVED that the Mound Housing and Redevelopment
Authority in and for the City of Mound does approve:
1) Capital Fund Annual Statement for Fiscal Year 2011, as presented in Exhibit A
2) Capital Fund Program Five Year Action Plan for 2011 — 2015, as presented in
Exhibit B, and
3) Capital Fund Program Amendment for Fiscal Year 2011, as presented in Exhibit
C
Adopted this 26 day of July, 2011.
Chair Mark Hanus
Attest: Bonnie Ritter, City Clerk
-7-
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Capital Fund Program
(CFP) Amendment
To The Consolidated Annual Contributions
Contract (form HUD - 53012)
Whereas, (Public Housing Authority) F
and the United States of America, Sec
Contract(s) ACC(s) Numbers(s) C -858
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
Housing and Urban Development (herein called "HUD ") entered into Consolidated Annual Contributions
dated 6/3/1970
Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment, to the PHA in the amount to be specified below for the
purpose of assisting the PHA in carrying out capital and management activities at existing public housing developments in order to ensure that such
developments continue to be available to serve low- income families. HUD reserves the right to provide additional CFP assistance in this FY to the
PHA. HUD will provide a revised ACC Amendment authorizing such additional amounts.
$ 42.394.00 for Fiscal Year 2011 to be referred to under Capital Fund Grant Number MN46PO7450111
PHA Tax Identification Number (TIN):On File DUNS Number:On File
Whereas, HUD and the PHA are entering into the CFP Amendment Number
Now Therefore, the ACC(s) is (are) amended as follows: Regardless of the selection above, the 24 month time period in which the PHA
1.The ACC(s) is (are) amended to provide CFP assistance in the amount must obligate this CFP assistance pursuant to section 90)(1) of the United
specified above for capital and management activities of PHA developments. States Housing Act of 1937, as amended, (the "Act's and 48 month time period
This amendment is a part of the ACC(s). in which the PHA must expend this CFP assistance pursuant to section 90)(5)
of the Act starts with the effective date of this CFP amendment (the date on
2. The capital and management activities shall be carried out in accordance which CFP assistance becomes available to the PHA for obligation). Any
with all HUD regulations and other requirements applicable to the Capital Fund additional CFP assistance this FY will start with the same effective date.
Program.
3. (Check one)
a. For Non - qualified PHAs:
(i) In accordance with the HUD regulations, the Annual
PHA Plan has been adopted by the PHA and approved by HUD, and may
be amended from time to time. The capital and management activities
shall be carried out as described in the CFP Annual Statement/Performance
and Evaluation Report (HUD- 50075.1).
OR
(ii) If the Annual PHA Plan has not been adopted by the PHA and
approved by HUD, the PHA may use its CFP assistance under this contract for
work items contained in its CFP- Five -Year Action Plan (HUD - 50075.2), before
the Annual PHA Plan is approved.
b. For Qualified PHAs:
(i) The CFP Annual Statement/Performance and Evaluation Report
(HUD- 50075.1) has been adopted by the PHA and verified by HUD. The
capital and management activities shall be carried out as described therein.
OR
(ii) If the CFP Annual Statement/Performance and Evaluation Report
has not been adopted by the PHA and /or verified by HUD, the PHA may use
its CFP assistance under this contract for work items contained in its approved
CFP 5 -Year Action Plan (HUD- 50075.2), before the CFP Annual
Statement/Performance and Evaluation Report is adopted by the PHA and
verified by HUD.
4. Subject to the provisions of the ACC(s) and paragraph 3. and to assist in the
capital and management activities, HUD agrees to disburse to the PHA or the
designated trustee from time to time as needed up to the amount of the
funding assistance specified herein.
5. The PHA shall continue to operate each development as low- income
housing in compliance with the ACC(s), as amended, the Act and all HUD
regulations for a period of twenty years after the last disbursement of CFP
assistance for modernization activities for any public housing or portion thereof
and for a period of forty years after the last distribution of CFP assistance for
development activities for any public housing and for a period of ten years
following the last payment of assistance from the Operating Fund to the PHA.
However, the provisions of Section 7 of the ACC shall remain in effect for so
long as HUD determines there is any outstanding indebtedness of the PHA to
HUD which arose in connection with any development(s) under the ACC(s)
and which is not eligible for forgiveness, and provided further that, no
disposition of any development covered by this amendment shall occur unless
approved by HUD.
6. The PHA will accept all CFP assistance provided for this FY. If the PHA
does not comply with any of its obligations under this Amendment and does
not have its Annual PHA Plan approved within the period specified by HUD,
HUD shall impose such penalties or take such remedial action as provided by
law. HUD may direct the PHA to terminate all work described in the Capital
Fund Annual Statement of the Annual PHA Plan. In such case, the PHA shall
only incur additional costs with HUD approval.
For cases where HUD has approved a Capital Fund Financing 7. Implementation or use of funding assistance provided under this
Amendment to the ACC (CFF Amendment attached), HUD will deduct the Amendment is subject to the attached corrective action order(s).
payment for amortization scheduled payments from the grant immediately on
the effective date of this CFP Amendment. The payment of CFP funds due (mark one) : ❑ Yes 1-1 No
per the amortization scheduled will be made directly to a designated trustee
(Trustee Agreement attached) within 3 days of the due date. 8. The PHA acknowledges its responsibility for adherence to this Amendment.
The parties have executed this Agreement, and it will be effective on_8/3/2011 . This is the date on which CFP assistance
becomes available to the PHA for obligation.
U.S. Department of Housing and Urban Development
By Date:
i Me
By
rector
Date:
Previous versions obsolete
form HUD - 52840 -A 03/04/2003
-14-