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2011-07-26 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. AGENDA MOUND HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING TUESDAY, JULY 26 2011, 6:55 P.M. MOUND CITY COUNCIL CHAMBERS Page 1. Open meeting 2. Action approving agenda, with any amendments 3. Action approving minutes for July 12, 2011 1 4. Action approving claims 2 -6 5. Action on Resolution Approving the 2011 Capital Fund 7 -14 Annual Statement, the Capital Fund Program Five Year Action Plan for 2011 -2015 and the Capital Fund Program Amendment for Fiscal Year 2011 6. Adjourn MOUND HOUSING AND REDEVELOPMENT AUTHORITY MINUTES JULY 12, 2011 The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday July 12, 2011, at 6:55 p.m. in the council chambers of city hall. Members present: Chair Mark Hanus; Commissioners Kelli Gillispie, Ray Salazar, Dave Osmek, and Heidi Gesch Others present: City Attorney John Dean, Executive Director Kandis Hanson, City Clerk Bonnie Ritter, Community Development Director Sarah Smith, Amanda Schwarze 1. Open meeting Acting Chair Osmek called the meeting to order at 6:55 p.m. 2. Approve agenda MOTION by Salazar, seconded by Gesch to approve the agenda. All voted in favor. Motion carried. 3. Approve minutes MOTION by Salazar, seconded by Gesch to approve the minutes of the June 28, 2011 meeting. Motion carried. Chair Hanus arrived at this point to preside over the rest of the meeting. 4. Approve claims MOTION by Salazar, seconded by Gesch, to approve claims in the amount of $7,832.65. All voted in favor. Motion carried. 5. Special meeting MOTION by Salazar, seconded by Osmek to call a special HRA meeting on Wednesday, June 20, 2011 at 6:30 p.m. for the purpose of meeting with representatives of Mound Harbor Renaissance Development (MHRD) and an interested developer to discuss Mound redevelopment including a concept proposal for the Auditors Road District 6. Adiourn MOTION by Salazar, seconded by Gesch, to adjourn at 6:57 p.m. All voted in favor. Motion carried. Chair Mark Hanus Attest: Bonnie Ritter, City Clerk 51 Mound HRA Claims as of 07 -26 -11 YEAR BATCH NAME 2011 071511 H RAMAN 2011 072611HRA DOLLAR AMOUNT $37s.77 $15,949.80 $16,328.57 -2- _ CITY OF MOUND 07/15/11 10:41 AM Page 1 Payments CITY OF MOUND Current Period: July 2011 Batch Name 071511 HRAMAN Payments User Dollar Amt $378.77 Computer Dollar Amt $378.77 $0.00 In Balance Refer 1 CULLIGAN - METRO Cash Payment E 680 - 49800 -440 Other Contractual Servic 5 80LB BAGS SOLAR SALT DELIVERY Invoice 101X23168308 6/20/2011 Transaction Date 7/15/2011 Wells Fargo HRA 10120 Total Refer 2 KEPKE, STEPHEN Cash Payment G 680 -22830 Security Deposits - Tenant SECURITY DEPOSIT REFUND FROM IKM - TENANT MOVED OUT 6 -30 -11 Invoice 071511 7/8/2011 Cash Payment G 680 -22832 Security Deposit - Keys DOOR REMOTE DEPOSIT REFUND FROM IKM - TENANT MOVED OUT 6 -30 -11 Invoice 071511 7/8/2011 Cash Payment G 680 -22833 Security Deposit - Interest SECURITY DEPOSIT INTEREST REFUND FROM IKM - TENANT MOVED OUT 6 -30 -11 Invoice 071511 7/8/2011 $90.58 $90.58 $250.00 $30.00 $8.19 Transaction Date 7/15/2011 Wells Fargo HRA 10120 Total Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $378.77 $378.77 Pre - Written Check $0.00 Checks to be Generated by the Compute $378.77 Total $378.77 $288.19 -3- CITY OF MOUND 07/21/11 9:36 AM Page 1 Payments CITY OF MOUND Current Period: July 2011 Batch Name 072611 HRA Payments User Dollar Amt Computer Dollar Amt Refer 1 ALPHA RUG AND CARPET CLEANI Cash Payment E 680 - 49800 -402 Building Maintenance Invoice 2760 6/30/2011 Transaction Date 7/19/2011 Refer 3 CHARLES, ALLISON Cash Payment E 680 - 49800 -465 Caretaker Services Invoice 072611 7/19/2011 PO 22763 Transaction Date 7/19/2011 Refer 4 COMMON BOND COMMUNITIES $15,949.80 $15,949.80 $0.00 In Balance CARPET CLEAN UNITS #202 & 213 6 -29 -11 $106.88 Wells Fargo HRA 10120 Total CARETAKER DUTIES AT INDIAN KNOLL MANOR AUGUST 2011 Wells Fargo HRA 10120 Cash Payment E 680 -49800 -307 Admin /Finance /Compute MANAGEMENT FEE JULY 2011 Invoice 53620 7/19/2011 Cash Payment E 680 -49800 -307 Admin /Finance/Compute MANAGEMENT FEE AUGUST 2011 Invoice 53621 7/19/2011 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Refer 5 COMMON BOND COMMUNITIES Total Total Cash Payment E 680 -49800 -101 F T Empl Regular REIMBURSE ADP PAYROLL 7 -1 -11 OFFICE STAFF SALARY Invoice 53210 6/30/2011 Cash Payment E 680 -49800 -111 Other IKM Maint REIMBURSE ADP PAYROLL 7 -1 -11 MTCE SALARY Invoice 53210 6/30/2011 Cash Payment E 680 -49800 -122 FICA REIMBURSE ADP PAYROLL 7 -1 -11 OFFICE STAFF ER TAX Invoice 53210 6/30/2011 Cash Payment E 680 -49800 -131 Employer Paid Health REIMBURSE ADP PAYROLL 7 -1 -11 OFFICE STAFF ER INSURANCE Invoice 53210 6/30/2011 Cash Payment E 680 - 49800 -121 PERA REIMBURSE ADP PAYROLL 7 -1 -11 OFFICE STAFF ER 401 K MATCH Invoice 53210 6/30/2011 Cash Payment E 680 - 49800 -130 Employer Paid Ins (GEN REIMBURSE ADP PAYROLL 7 -1 -11 MTCE STAFF BENEFITS Invoice 53210 6/30/2011 Cash Payment E 680 -49800 -130 Employer Paid Ins (GEN REIMBURSE ADP PAYROLL 7 -15 -11 MTCE STAFF BENEFITS Invoice 53499 6/30/2011 Cash Payment E 680 -49800 -121 PERA REIMBURSE ADP PAYROLL 7 -15 -11 OFFICE STAFF ER 401 K MATCH Invoice 53499 6/30/2011 Cash Payment E 680- 49800 -131 Employer Paid Health REIMBURSE ADP PAYROLL 7 -15 -11 OFFICE STAFF ER INSURANCE Invoice 53499 6/30/2011 Cash Payment E 680 - 49800 -122 FICA REIMBURSE ADP PAYROLL 7 -15 -11 OFFICE STAFF ER TAX Invoice 53499 6/30/2011 $106.88 $450.00 $450.00 $2,625.00 $2,625.00 $5,250.00 $318.84 $198.40 $33.78 $28.02 $5.03 $40.31 $67.49 $3.30 $28.35 $6.85 -4- CITY OF MOUND 07/21/11 9:36 AM �\ Payments Page 2 CITY OF MOUND Current Period: July 2011 Cash Payment E 68049800 -111 Other IKM Maint REIMBURSE ADP PAYROLL 7 -15 -11 MTCE $316.70 SALARY Wells Fargo HRA 10120 Invoice 53499 6/30/2011 Cash Payment E 68049800 -101 F T Empl Regular REIMBURSE ADP PAYROLL 7 -15 -11 OFFICE $78.84 STAFF SALARY Wells Fargo HRA 10120 Invoice 53499 6/30/2011 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total $1,125.91 Refer 6 ELLIOTTS PAINTING AND DECORA Invoice 072611 7/19/2011 Cash Payment E 680 - 49800 -402 Building Maintenance PAINTING UNIT #102 BEDROOM & CLOSETS, $708.00 Refer 12 MULTIHOUSING CREDIT CONTRO #300 PAINT BATH CEILING DAMAGE, PAINT Cash Payment E 680 - 49800 -475 Tenant Related Services BACKGROUND CHECKS ON PROSPECTIVE MTCE CLOSET CEILING DAMAGE Invoice 115080 5/11/2011 PO 22566 Transaction Date 7/19/2011 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total $708.00 Refer 7 FRONTIER/CITIZENS COMMUNICA Cash Payment E 680 -49800 -301 Auditing and Acct'g Servi PREPARATION OF PFS OPERATING Cash Payment E 68049800 -321 Telephone & Cells PHONE SERVICE 7 -13 -11 THRU 8 -12 -11 $261.62 Invoice 072611 7/13/2011 Transaction Date 7/19/2011 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total $261.62 Refer 8 HD SUPPLY FACILITIES MAINTEN Cash Payment E 68049800 -220 Repair /Maint Supply MINIBLINDS, TOILET SEAT, FLAPPER, $809.87 VALVES, FLUSH LEVERS LIGHT BULBS, FOR IKM DUPLICATE ORDER WILL KEEP & USE Invoice 9109330509 6/23/2011 PO 22562 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total $809.87 Refer 9 HD SUPPLY FACILITIES MAINTEN _ Cash Payment E 680 - 49800 -220 Repair /Maint Supply LIGHT BALLAST & BULBS, CEILING FAN $265.91 $265.91 $423.55 $423.55 $1,603.94 $1,603.94 $210.00 $210.00 $150.00 $150.00 KITS, BULBS Invoice 9109397248 6/28/2011 PO 22563 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total Refer 11 LAWN RANGER, INC. Cash Payment E 680- 49800 -440 Other Contractual Servic GROUNDS MAINTENANCE JULY 2011 Invoice 14911 7/1/2011 PO 22564 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total Refer 10 MOUND, CITY OF Cash Payment E 680 -49800 -382 Water Utilities UTILITY BILLING WATER & SEWER USAGE 6- 3-11 TO 7 -1 -11 Invoice 072611 7/19/2011 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total Refer 12 MULTIHOUSING CREDIT CONTRO Cash Payment E 680 - 49800 -475 Tenant Related Services BACKGROUND CHECKS ON PROSPECTIVE TENANTS JUNE 2011 Invoice 11060400 6/30/2011 PO 22565 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total Refer 2 NABER, C. AND ASSOCIATES Cash Payment E 680 -49800 -301 Auditing and Acct'g Servi PREPARATION OF PFS OPERATING SUBSIDY FOR 2011 Invoice 54414 7/12/2011 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total Refer 13 NORL/NGS LAKE MINNETONKA LA - -5- $265.91 $265.91 $423.55 $423.55 $1,603.94 $1,603.94 $210.00 $210.00 $150.00 $150.00 CITY OF MOUND � Payments CITY OF MOUND Current Period: July 2011 Cash Payment E 680 - 49800 -440 Other Contractual Servic TREE PLANTING 5 -5 -11 AUTUMN BLAZE MAPLE Invoice 25637 6/24/2011 PO 23717 07/21/11 9:36 AM Page 3 $425.00 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total Refer 14 STERNE ELECTRIC COMPANY _ Cash Payment E 680 - 49800 -402 Building Maintenance REPLACE PHOTO CELL AT IKM PARKING LOT Invoice 10809 717/2011 $425.00 $149.12 $149.12 $4,010.00 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total Refer 15 THYSSEN -KRUPP ELEVATOR COR Cash Payment E 680- 49800 -401 Building Repairs ELEVATOR UPGRADES TO BRING TO 2012 CODE COMPLIANCE - IKM Invoice 012644 7/14/2011 PO 23720 Transaction Date 7/19/2011 Wells Fargo HRA 10120 Total Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $15,949.80 $15,949.80 Pre - Written Check $0.00 Checks to be Generated by the Compute $15,949.80 Total $15,949.80 $4,010.00 in MOUND HOUSING AND REDEVELOPMENT AUTHORITY RESOLUTION NO. - RESOLUTION APPROVING THE 2011 CAPITAL FUND ANNUAL STATEMENT, THE CAPITAL FUND PROGRAM FIVE YEAR ACTION PLAN FOR 2011 — 2015 AND THE CAPITAL FUND PROGRAM AMENDMENT FOR FISCAL YEAR 2011 WHEREAS, the U.S. Department of Housing and Urban Development has agreed to provide Capital Fund Program (CFP) assistance to the HRA of the City of Mound, Minnesota, for the purpose of helping the HRA in carrying out capital and management activities at the Indian Knoll Public Housing Development, and WHEREAS, the HRA of the City of Mound has previously approved a five year action plan for capital improvements at the Indian Knoll Public Housing Development, NOW THEREFORE, BE IT RESOLVED that the Mound Housing and Redevelopment Authority in and for the City of Mound does approve: 1) Capital Fund Annual Statement for Fiscal Year 2011, as presented in Exhibit A 2) Capital Fund Program Five Year Action Plan for 2011 — 2015, as presented in Exhibit B, and 3) Capital Fund Program Amendment for Fiscal Year 2011, as presented in Exhibit C Adopted this 26 day of July, 2011. 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O N d' N V) 0 0 O w I N 100 O N M S O :\\\mg �g g mm g S \g NO ol �\ g� sm , mool N, a a a i O N d' N V) 0 0 O w in m to d p N x M y R � L_ C � � O �a = w �y O 7 y x� 00 _ L G r a c 0 w d a� E a b a W w a A 0 N N O O x M MIN RNS RNI EN "*1 mR i INII�I � I� II VYY II III 0 N N O O x C ,�„e�+c Capital Fund Program (CFP) Amendment To The Consolidated Annual Contributions Contract (form HUD - 53012) Whereas, (Public Housing Authority) F and the United States of America, Sec Contract(s) ACC(s) Numbers(s) C -858 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Housing and Urban Development (herein called "HUD ") entered into Consolidated Annual Contributions dated 6/3/1970 Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment, to the PHA in the amount to be specified below for the purpose of assisting the PHA in carrying out capital and management activities at existing public housing developments in order to ensure that such developments continue to be available to serve low- income families. HUD reserves the right to provide additional CFP assistance in this FY to the PHA. HUD will provide a revised ACC Amendment authorizing such additional amounts. $ 42.394.00 for Fiscal Year 2011 to be referred to under Capital Fund Grant Number MN46PO7450111 PHA Tax Identification Number (TIN):On File DUNS Number:On File Whereas, HUD and the PHA are entering into the CFP Amendment Number Now Therefore, the ACC(s) is (are) amended as follows: Regardless of the selection above, the 24 month time period in which the PHA 1.The ACC(s) is (are) amended to provide CFP assistance in the amount must obligate this CFP assistance pursuant to section 90)(1) of the United specified above for capital and management activities of PHA developments. States Housing Act of 1937, as amended, (the "Act's and 48 month time period This amendment is a part of the ACC(s). in which the PHA must expend this CFP assistance pursuant to section 90)(5) of the Act starts with the effective date of this CFP amendment (the date on 2. The capital and management activities shall be carried out in accordance which CFP assistance becomes available to the PHA for obligation). Any with all HUD regulations and other requirements applicable to the Capital Fund additional CFP assistance this FY will start with the same effective date. Program. 3. (Check one) a. For Non - qualified PHAs: (i) In accordance with the HUD regulations, the Annual PHA Plan has been adopted by the PHA and approved by HUD, and may be amended from time to time. The capital and management activities shall be carried out as described in the CFP Annual Statement/Performance and Evaluation Report (HUD- 50075.1). OR (ii) If the Annual PHA Plan has not been adopted by the PHA and approved by HUD, the PHA may use its CFP assistance under this contract for work items contained in its CFP- Five -Year Action Plan (HUD - 50075.2), before the Annual PHA Plan is approved. b. For Qualified PHAs: (i) The CFP Annual Statement/Performance and Evaluation Report (HUD- 50075.1) has been adopted by the PHA and verified by HUD. The capital and management activities shall be carried out as described therein. OR (ii) If the CFP Annual Statement/Performance and Evaluation Report has not been adopted by the PHA and /or verified by HUD, the PHA may use its CFP assistance under this contract for work items contained in its approved CFP 5 -Year Action Plan (HUD- 50075.2), before the CFP Annual Statement/Performance and Evaluation Report is adopted by the PHA and verified by HUD. 4. Subject to the provisions of the ACC(s) and paragraph 3. and to assist in the capital and management activities, HUD agrees to disburse to the PHA or the designated trustee from time to time as needed up to the amount of the funding assistance specified herein. 5. The PHA shall continue to operate each development as low- income housing in compliance with the ACC(s), as amended, the Act and all HUD regulations for a period of twenty years after the last disbursement of CFP assistance for modernization activities for any public housing or portion thereof and for a period of forty years after the last distribution of CFP assistance for development activities for any public housing and for a period of ten years following the last payment of assistance from the Operating Fund to the PHA. However, the provisions of Section 7 of the ACC shall remain in effect for so long as HUD determines there is any outstanding indebtedness of the PHA to HUD which arose in connection with any development(s) under the ACC(s) and which is not eligible for forgiveness, and provided further that, no disposition of any development covered by this amendment shall occur unless approved by HUD. 6. The PHA will accept all CFP assistance provided for this FY. If the PHA does not comply with any of its obligations under this Amendment and does not have its Annual PHA Plan approved within the period specified by HUD, HUD shall impose such penalties or take such remedial action as provided by law. HUD may direct the PHA to terminate all work described in the Capital Fund Annual Statement of the Annual PHA Plan. In such case, the PHA shall only incur additional costs with HUD approval. For cases where HUD has approved a Capital Fund Financing 7. Implementation or use of funding assistance provided under this Amendment to the ACC (CFF Amendment attached), HUD will deduct the Amendment is subject to the attached corrective action order(s). payment for amortization scheduled payments from the grant immediately on the effective date of this CFP Amendment. The payment of CFP funds due (mark one) : ❑ Yes 1-1 No per the amortization scheduled will be made directly to a designated trustee (Trustee Agreement attached) within 3 days of the due date. 8. The PHA acknowledges its responsibility for adherence to this Amendment. The parties have executed this Agreement, and it will be effective on_8/3/2011 . This is the date on which CFP assistance becomes available to the PHA for obligation. U.S. Department of Housing and Urban Development By Date: i Me By rector Date: Previous versions obsolete form HUD - 52840 -A 03/04/2003 -14-