2011-12-13 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
AGENDA
MOUND HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, DECEMBER 13, 2011— 6:30 p.m.
MOUND CITY COUNCIL CHAMBERS
Page
1. Open meeting
2. Action approving agenda, with any amendments
3. Action approving minutes: November 22, 2011 regular meeting 1
0 4. Action approving claims 2 -6
5. David Newman representing Mound Harbor Renaissance Development 7 -13
requesting action adopting Resolution Authorizing Second Amended and
Restated Addendum to Contract for Private Development
6. Action on Resolution to Approve the 2012 Operating Budget for 14 -20
Indian Knoll Manor Public Housing
7. Adjourn
•
MOUND HOUSING AND REDEVELOPMENT AUTHORITY MINUTES
• November 22, 2011
The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met
in regular session on Tuesday November 22, 2011, at 6:30 p.m. in the council chambers of city
hall.
Members present: Chair Mark Hanus; Commissioners Kelli Gillispie, Ray Salazar, Heidi Gesch,
and Dave Osmek
Others present: City Attorney John Dean, Executive Director Kandis Hanson, City Clerk Bonnie
Ritter, Community Development Director Sarah Smith, Paula Larson, Catherine Pausche,
Chuck Alcon and Scott O'Brien
1. Open meeting
Chair Hanus called the meeting to order at 6:30 p.m.
2. Approve agenda
MOTION by Osmek, seconded by Gesch to approve the agenda. All voted in favor. Motion
carried.
3. Approve minutes
MOTION by Osmek, seconded by Salazar to approve the minutes of the November 8, 2011,
regular meeting. The following voted in favor: Gillispie, Salazar, Hanus and Osmek. The
following voted against: None. Gesch abstained from voting because she was absent from that
• meeting. Motion carried.
4. Approve claims
MOTION by Salazar, seconded by Osmek to approve the claims in the amount of $2,612.56.
All voted in favor. Motion carried.
6. Update from Chuck Alcon of Mound Harbor Renaissance and Scott O'Brien of Trident
Development
Scott O'Brien presented an update since the last meeting, stating that the market study was
complete and came out favorable for the concept of location of an assisted living facility on
Auditors Road. Chuck Alcon stated that the contract for private development between the City
and Mound Harbor Renaissance Development expires on December 31, 2011, and they are
requesting a six month extension to June 30, 2012.
MOTION by Hanus, seconded by Gesch to direct staff to prepare an amendment to the present
agreement that would provide for an extension until June 30, 2012 to obtain approval of a
Preliminary Plat for Stage 1 of Phase II. All voted in favor. Motion carried.
6. Adiourn
MOTION by Salazar, seconded by Gesch to adjourn at 6:52 p.m. All voted in favor. Motion
carried.
Chair Mark Hanus
Attest: Bonnie Ritter, City Clerk
-1-
Mound HRA Claims as of 12 -13 -11
YEAR BATCH NAME
2011 121311HRA
2011 121311COMBON
TOTAL CLAIMS
DOLLAR
AMOUNT
$7,757.00
0
$5,457.44 •
$13,214.44
-2-
CITY OF MOUND
12/08/11 11:02 AM
Page 1
Payments
CITY OF MOUND
Current Period: December 2011
Batch Name 121311 HRA User Dollar Amt $7,757.00
Payments Computer Dollar Amt $7,757.00
$0.00 In Balance
Refer 1 ABDO EICK AND MEYERS, LLP
_
Cash Payment E 680 -49800 -301 Auditing and Acct'g Servi ASSIST WITH REAC
$705.50
Invoice 285982 11/11/2011
Transaction Date 12/8/2011
Wells Fargo HRA 10120 Total
$705.50
Refer 2 ADAMS PEST CONTROL, INCORP
_
Cash Payment E 680- 49800 -440 Other Contractual Servic
PEST CONTROL SERVICE IKM 11 -09 -11
$59.89
Invoice 683660 11/9/2011
Transaction Date 12/8/2011
Wells Fargo HRA 10120 Total
$59.89
Refer 3 ALLIED WASTE
_
Cash Payment E 680 -49800 -384 Refuse /Garbage Disposa GARBAGE SERVICE DECEMBER 2011 IKM
$261.40
Invoice 0894- 002713610 11/25/2011
Transaction Date 12/8/2011
Wells Fargo HRA 10120 Total
$261.40
Refer 4 CENTERPOWT ENERGY (MINNEG
_
Cash Payment E 680 -49800 -383 Gas Utilities
GAS SERVICE 10 -19 -11 THRU 11 -17 -11 IKM
$1,670.00
Invoice 121311 11/21/2011
• Transaction
Date 12/8/2011
Wells Fargo 10100 Total
$1,670.00
Refer 5 COVERALL CLEANING CONCEPTS
_
Cash Payment E 68049800 -460 Janitorial Services
COMMERCIAL CLEANING SERVICE
$598.59
DECEMBER 2011
Invoice 7070172473 12/1/2011
Transaction Date 12/8/2011
Wells Fargo HRA 10120 Total
$598.59
Refer 6 FRONTIEWCITIZENS COMMUNICA
_
Cash Payment E 680 - 49800 -321 Telephone & Cells
PHONE SERVICE IKM 11 -13 -11 THRU 12 -12-
$256.35
11
Invoice 121311 11/13/2011
Transaction Date 12/8/2011
Wells Fargo HRA 10120 Total
$256.35
Refer 7 HD SUPPLY FACILITIES MAINTEN
_
Cash Payment E 680 -49800 -220 Repair /Maint Supply
REVERSIBLE RANGE SPLASH GUARD
$283.75
Invoice 9112201495 11/3012011
Transaction Date 12/8/2011
Wells Fargo HRA 10120 Total
$283.75
Refer 8 HD SUPPLY FACILITIES MAINTEN
_
Cash Payment E 680- 49800 -220 Repair/Maint Supply
PEDESTAL LAVATORY & BASIN, DOOR
$1,446.96
KICKPLATE, CHROME FAUCET, DRAIN,
TOILET TISSUE ROLLER, SECURITY SHIELD,
Invoice 9111955238 11/14/2011 PO 23740
Transaction Date 12/8/2011
Wells Fargo HRA 10120 Total
$1,446.96
Refer 9 PROGRAMMED MANAGEMENT CO
Cash Payment E 680 -49800 -301 Auditing and Acct'g Servi ADVANTAGE LICENSE & SUPPORT
$213.75
DECEMBER 2011
12012011400495 12/1/2011
• Invoice
Transaction Date 12/8/2011
Wells Fargo HRA 10120 Total
$213.75
Refer 10 THYSSEN -KRUPP ELEVATOR COR
_
-3-
CITY OF MOUND
MEOW Payments
CITY OF MOUND
Current Period: December 2011
Cash Payment E 68049800440 Other Contractual Servic ELEVATOR MAINTENANCE IKM 12 -1 -11
Fund Summary
10100 Wells Fargo
680 HRA PUBLIC HOUSING $1,670.00
$1,670.00
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $6,087.00
$6,087.00
Pre - Written Check $0.00
Checks to be Generated by the Compute $7,757.00
Total $7,757.00
12/08/11 11:02 AM
Page 2
$160.00
$314.75
$474.75
$3.82
$39.15
$63.26
$12.80
$119.03
$1,667.03
$1,667.03
1 01
l ei
*I
me
THRU 2 -29 -12 DECEMBER 2011
Invoice 118395
12/1/2011
Cash Payment
G 680 -15500 Prepaid Items
ELEVATOR MAINTENANCE IKM 12 -1 -11
THRU 2 -29 -12 JAN & FEB 2012
Invoice 118395
12/1/2011
Transaction Date
12/8/2011
Wells Fargo HRA 10120 Total
Refer 11
TRUE VALUE MOUND (IKM) _
Cash Payment
E 680 -49800 -220 Repair/Maint Supply
RUBBER TIPS, CAPS
Invoice 088712
11/2/2011
Cash Payment
E 680 -49800 -220 Repair /Maint Supply
SINK HOLE COVER, PASS LOCKSET,
SPONG PAD, PUTTY, IND /OUT FILLER, OLD
ENGLISH POLISH
Invoice 088945
11/10/2011
Cash Payment
E 680 -49800 -220 Repair /Maint Supply
GLUE, KNOB, LOCKSET, PLASTIC TAPE,
HINGES, KNOBS,WTR SAVER SHWR HEAD
Invoice 089130
11/16/2011
Cash Payment
E 680 -49800 -220 Repair/Maint Supply
SHEET METAL 22 GAUGE, DRILL BIT
Invoice 089466
11/28/2011
Transaction Date
12/8/2011
Wells Fargo HRA 10120 Total
Refer 12 XCEL ENERGY _
Cash Payment
E 680 -49800 -381 Electric Utilities
ELECTRIC SERVICE 10 -22 -11 THRU 11 -21 -11
IKM
Invoice 398379027 11/23/2011
Transaction Date
12/8/2011
Wells Fargo HRA 10120 Total
Fund Summary
10100 Wells Fargo
680 HRA PUBLIC HOUSING $1,670.00
$1,670.00
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $6,087.00
$6,087.00
Pre - Written Check $0.00
Checks to be Generated by the Compute $7,757.00
Total $7,757.00
12/08/11 11:02 AM
Page 2
$160.00
$314.75
$474.75
$3.82
$39.15
$63.26
$12.80
$119.03
$1,667.03
$1,667.03
1 01
l ei
*I
me
CITY OF MOUND 12/08/11 9:30 AM
--� Page 1
Payments
CITY OF MOUND
Batch Name 121311 COMBON
Payments
Current Period: December 2011
User Dollar Amt
Computer Dollar Amt
Refer 2 COMMON BOND COMMUNITIES
$5,457.44
S5 457.44
$0.00 In Balance
$345.29
$383.13
$397.32
$75.68
$2.00
$2,265.00
$3,468.42
$128.84
$690.00
$10.46
$81.44
$28.35
$5.04
$246.38
$640.00
$18.91
$76.53
Cash Payment
E 680 -49800 -101 F T Empl Regular
AEROTEK TEMP EMPLOYEE PIE 10 -29 -11
LISA MOTE
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -101 F T Empl Regular
AEROTEK TEMP EMPLOYEE PIE 11 -5 -11
LISA MOTE
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -101 F T Empi Regular
AEROTEK TEMP EMPLOYEE PIE 10 -22 -11
LISA MOTE
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -101 F T Empl Regular
AEROTEK TEMP EMPLOYEE PIE 11 -12 -11
LISA MOTE
Invoice 121311
12/2/2011
Cash Payment
E 680 - 49800 -430 Miscellaneous
AMERIPRIDE MT /CT UNIFORMS 10/11
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -307 Admin /Finance /Compute
MGMT FEE 12/11
Invoice 121311
12/2/2011
•
Transaction Date 9/8/2011 Due 12:00:00 AM
Refer 1 COMMON BOND COMMUNITIES _
Wells Fargo HRA 10120 Total
Cash Payment
E 680 -49800 -101 F T Empl Regular
PAYROLL REIMBURSEMENT 11 -04 -11
OFFICE SALARY
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -111 Other IKM Maint
PAYROLL REIMBURSEMENT 11 -4 -11
MAINTENANCE SALARY
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -122 FICA
PAYROLL REIMBURSEMENT 11 -4 -11 OFFICE
ER TAX
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -130 Employer Paid Ins (GEN
PAYROLL REIMBURSEMENT 11 -4 -11
MAINTENANCE ER TAX & INSURANCE
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -131 Employer Paid Health
PAYROLL REIMBURSEMENT 11 -4 -11 OFFICE
ERINSURANCE
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -121 PERA
PAYROLL REIMBURSEMENT 11 -4 -11 OFFICE
ER 401 K MATCH
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -101 F T Empl Regular
PAYROLL REIMBURSEMENT 11 -18 -11
OFFICE SALARY
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -111 Other IKM Maint
PAYROLL REIMBURSEMENT 11 -18 -11
MAINTENANCE SALARY
Invoice 121311
12/2/2011
Cash Payment
E 680 -49800 -122 FICA
PAYROLL REIMBURSEMENT 11 -18 -11
OFFICE ER TAX
. Invoice
121311
12/2/2011
Cash Payment
E 680 -49800 -130 Employer Paid Ins (GEN
PAYROLL REIMBURSEMENT 11 -18 -11
MAINTENANCE ER TAX & INSURANCE
Invoice 121311
12/2/2011
-5-
$345.29
$383.13
$397.32
$75.68
$2.00
$2,265.00
$3,468.42
$128.84
$690.00
$10.46
$81.44
$28.35
$5.04
$246.38
$640.00
$18.91
$76.53
CITY OF MOUND 12/08/119:30 AM
�r- - - -�� Page 2
~�\ Payments
CITY OF MOUND
Current Period: December 2011
Cash Payment E 680 -49800 -131 Employer Paid Health PAYROLL REIMBURSEMENT 11 -18 -11 $53.95
OFFICE ER INSURANCE
Invoice 121311 12/2/2011
Cash Payment E 680 -49800 -121 PERA PAYROLL REIMBURSEMENT 11 -18 -11 $9.12
OFFICE ER 401 K MATCH
Invoice 121311 12/2/2011
Transaction Date 9/8/2011 Due 12:00:00 AM Wells Fargo HRA 10120 Total $1,989.02
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $5,457.44
$5,457.44
Pre - Written Check $0.00
Checks to be Generated by the Compute $5,457.44
Total $5,457.44
40 1
*I
Cl
in
5341 Maywood Road
Mound, MN 55364
(952) 472 -0604
• Memorandum
To: Mound Housing and Redevelopment Authority (HRA)
From: Sarah Smith, Comm. Dev. Director
Date: December 7, 2011
Re: MHR — Request for Contract for Private Development Extension
Background. At its November 23, 2011 meeting, the HRA received an update from MHRD
representative Chuck Alcon and Scott O'Brien from Trident Development regarding a preliminary concept
plan for the Auditor's Road District which includes a possible assisted living project. A letter dated
November 16, 2011 from David Newman of MHRD was also included in the 11/23 HRA agenda and
included a request for an contract extension.
For review and consideration, a document entitled Seconded Amended and Restated Addendum to
Contract for Private Development that was prepared by the City Attorney, has been included on the 12/13
HRA agenda for discussion /action along with a resolution (draft). It is anticipated that a representative(s)
from MHRD will be present at 12/13 HRA meeting.
• Staff Recommendation. Approval.
•
-7-
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
RESOLUTION NO. 11 -_H •
RESOLUTION AUTHORIZING SECOND AMENDED AND RESTATED ADDENDUM TO
CONTRACT FOR PRIVATE REDEVELOPMENT
WHEREAS, the authority and the Redeveloper entered into a Contract for Private
Redevelopment dated March 22, 2005, and subsequently amended by First Amendment to
Contract for Private Redevelopment dated July 5, 2005, and by Addendum to Contract for
Private Development dated April 22, 2008, and by Amended and Restated Addendum to
Contract for Private Development dated June 8, 2011, (collectively, the "Contract'); and
WHEREAS, it is the desire of the parties to enter into this Seconded Amended and Restated
Addendum in order to address matters that have occurred since the amendment; and
WHEREAS, the Authority has reviewed the form of document entitled: Seconded Amended and
Restated Addendum to Contract for Private Development, (attached hereto as Exhibit A) has
received the recommendations of staff regarding same and is fully informed as to its content.
NOW, THEREFORE, BE IT RESOLVED by the Authority as follows:
1. The Second Amended and Restated Addendum is, in all respects hereby approved.
2. The Executive Director and Authority Chair are directed to execute the same and to
take all steps necessary to carry out the obligations of the Authority thereunder.
Adopted by the Housing and Redevelopment Authority in and for the City of Mound, Minnesota, •
this 13 day of December, 2011.
Chair Mark Hanus
Attest: Bonnie Ritter, City Clerk
•
Ell
• SECOND
AMENDED AND RESTATED
ADDENDUM
TO
CONTRACT FOR PRIVATE DEVELOPMENT
12/07/11
THIS SECOND AMENDED AND RESTATED ADDENDUM is made and
entered into as of the day of December, 2011 by and between the Housing and
Redevelopment Authority in and for the City of Mound, Minnesota, a public body corporate
and politic (the "Authority") and Mound Harbor Renaissance Development, LLC, a
Minnesota limited liability company, (the "Redeveloper")
RECITALS
WHEREAS, the Authority and the Redeveloper entered into a Contract for Private
Redevelopment dated March 22, 2005, and subsequently amended by (i) First Amendment
to Contract for Private Redevelopment dated July 5, 2005, and (ii) Addendum to Contract
for Private Redevelopment dated April 22, 2008, and Amended and Restated Addendum to
Contract for Private Development dated January 8, 2010 (collectively, the "Contract "); and
is WHEREAS, it is the desire of the parties to enter into this Second Amended and
Restated Addendum in order to address matters that have occurred since the last
amendment.
NOW, THEREFORE, in consideration of the premises and mutual obligations of
the parties hereto, the parties hereby agree as follows:
Section 1. Scope and Intent of Second Amended and Restated Addendum. The
provisions of this Addendum are intended to replace and supersede any provisions in the
Contract inconsistent with the provisions herein; but that otherwise, the Contract is to
remain in full force and effect according to its terms.
Section 2. Phase I. Commencement and Completion of Minimum Improvements.
1. The parties acknowledge that construction of the Phase I Minimum
Improvements was commenced in a timely manner and in
accordance with the provisions of the Contract.
2. The time limits for completion of construction of the Phase I
Minimum Improvements are hereby released.
-9-
395075x4 JBD MU195 -15 1
Section 3. Phase II Commencement and Completion of Minimum Improvements.
1. Construction of the Phase II Minimum Improvements will be done in stages. •
The first stage, Stage I will involve the construction of a structure which may
include mixed uses located westerly of Stage II. Construction of Stage I
must commence not later than January 1, 2015, and be completed not later
than 15 months after commencement.
2. Construction of Stage II of Phase II (Stage II may include all or part of Phase
II lying east of Stage n must be commenced not later than two years after
commencement of Stage I, and be completed not later than 15 months after
commencement.
3. Construction of Stage III of Phase II (Stage III will include all of Phase II not
covered by Stages I and II) will commence not later than two years after
commencement of Stage II, and be completed not later than 15 months after
commencement.
4. If the Redeveloper fails to commence or complete construction of Stage I
within the time limits contained in 1 above, the Authority may terminate the
Contract as it pertains to the rights and obligations of Redeveloper to
construct the Phase II Minimum Improvements.
5. If the Redeveloper commences and completes the Stage I Minimum •
Improvements within the time limits contained above, but fails to commence
or complete the Stage II Minimum Improvements within the time limits
contained in 2 above, the Authority may terminate the Contract as it pertains
to the rights and obligations of the Redeveloper to construct the Stage II and
III Minimum Improvements.
6. If the Redeveloper commences and completes the Stage II Minimum
Improvements within the time limits contained above, but fails to commence
or complete the Stage III Minimum Improvements within the time limits
contained in 3 above, the Authority may terminate the Contract as it pertains
to the rights and obligations of the Redeveloper to construct the Stage III
Minimum Improvements.
Section 4. Earlier Termination. Either party may terminate the Contract as it pertains
to the rights and obligations of Redeveloper to construct the Phase II Minimum
Improvements upon any of the following:
The City has not given preliminary plat approval to the plating of the parcel
on which the Stage I Minimum Improvements will be constructed within six
months of the date of this Second Amended and Restated Addendum.
•
-10-
395075x4 JBD MU195 -15 2
2. The parties have not reached agreement, and as necessary, amended the
• Contract to address such matters as the amount of payment which
Redeveloper will make for the purchase of Stage I lands owned by the HRA
or City, and the allocation of tax increment between the Redeveloper and the
HRA.
3. The Redeveloper has not submitted the final plat for approval or has not
obtained final approval not later than sixteen months following approval of
the preliminary plat.
Section 5. Phase III Right to Assign. Redeveloper hereby agrees that, unless it has
commenced construction on the Phase III Minimum Improvements, it will transfer and
assign its right title and interest in and to the development of Phase III to any entity
designated and approved by the Authority for that purpose. Until such designation is made,
the Redeveloper may continue to review and act on the redevelopment of Phase III.
Section 6. Phase III Commencement and Completion of Minimum Improvements.
Unless extended, construction of the Phase III Minimum Improvements will commence not
later than December 1, 2013, and be completed not later than December 1, 2015.
IN WITNESS WHEREOF, the parties have caused this Addendum to the Contract
for Private Redevelopment to be duly executed in each of their names and on their behalf on
or as of the date first above written.
Dated: , 2011
HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE
CITY OF MOUND, MINNESOTA
By
Mark Hanus
Chair
By
Kandis M. Hanson
• Executive Director
-11-
395075v4 JBD MU195 -15 3
•
Dated: , 2011
MOUND HARBOR RENAISSANCE
DEVELOPMENT, LLC,
L
David Newman
Chief Manager
C7
•
-12-
395075x4 JBD MU195 -15 4
The Bancor Group, Inc.
•
November 16, 2011
Ms. Kandis Hanson
Executive Director
Mound H.R.A.
City of Mound
5341 Maywood Road
Mound, MN 55364
United States of America
Dear Ms. Hanson:
On behalf of Mound Harbor Renaissance Development, LLC., I am requesting our development
rights as provided under the Amended and Restated Addendum to Contract for Private
Development be amended such that we would have until June 30, 2012 to obtain approval of a
Preliminary Plat for Stage 1 of Phase H. If we meet this deadline then our development rights
• would continue.
l
As you know we have been working with Trident Development on this stage. They have been
delayed in their evaluation of the site because of the need to close on their two new sites in Fridley
and Winona. I am sure you can appreciate the challenges in obtaining financing in today's
economic environment and as a result closings today are more complicated and challenging. Those
closings have now occurred.
Mr. Alcon with be at your November 22 meeting on behalf of Mound Harbor Renaissance
Development to answer any questions.
Sincerely
avid P.
Chief Manager
Mound Harbor Renaissance Development, LLC
1521 94th Lane N.E.
Minneapolis, Minnesota
is 5449
phone 763 792 -8974
fax 763 792 -8976 -13'
Demonstration of a Successful Conversion to Asset Management (Stop -Loss) Submission Kit
Board Resolution Approving the AMP Budgets
PHA Board Resolution OMB No. 2577 -0026 Approvi
Approving Operating Budget (exp.10/31/2009)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Real Estate Assessment Center (PIH -REAC)
Previous editions are obsolete form HUD -52574 (08/2005) Public reporting burden for this collection of information is estimated to average 10 minutes per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control
number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low- income public housing
program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain
specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and
that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality.
PHA Name: �A 4 Lt t4 O 1'4 �_ A PHA Code: Ml� 0 - 7 1 4
PHA Fiscal Year Beginning: I— 1 — 'oi 0 0 — Board Resolution Number:
Acting on behalf of the Board of Commissioners of the above -named PHA as its Chairperson, I make the
following certifications and agreement to the Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
DATE
IX Operating Budgets (for COCC and all Projects) approved by Board
resolution on:
❑ Operating Budget submitted to HUD, if applicable, on:
• Operating Budget revision approved by Board resolution on:
• Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above -named PHA that:
1. All statutory and regulatory requirements have been met;
17- -15-11
R msr . -
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the
purpose of serving low- income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(e) and (f); and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.325.
I hereby certify that all the information stated within, as well as any information provided in the
accompaniment herewith, if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil
penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Print Board Chairman's Name: n Signature:
to r -12 -t<- 4 a-"' s _ _ Date:
Previous editions are obsolete form
-14-
HUD -52574 (08/2005)
•
•
18
•
•
•
Civil Rights Certification U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/2011
Civil Rights Certification
Annual Certification and Board Resolution
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official if there is no Board of Commissioner, I approve the submission of the Plan for the PHA of which this
document is apart and make the following certification and agreement with the Department of Housing and Urban Development
(HUD) in connection with the submission of the Plan and implementation thereof
The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of
the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of
the Americans with Disabilities Act of 1990, and will affirmatively further fair housing.
M 0 U
PHA Name 1
MI\] D - �4
PHA Number/HA Code
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
p rosecute false claims and statements. Conviction may result in criminal and /or civil penalties. 18 U.S.C. 1001, 1010,1012; 31 U.S.C. 3729, 3802
Name of Authorized Official p
n
Title
,p /
Signature
Date
-15-
form HUD - 50077 -CR (1/2009)
OMB Approval No. 2577 -0226
OMB Approval No. 2577 -0157 (Exp. 3/3112011
Certification of Payments U.S. Department of Housing
and Urban Development
to Influence Federal Transactions Office of Public and Indian Housing
•
Applicant Name
M o L, a �
Program /Activity Receiving Federal Grant Funding
� CZek.ve-l b4on
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connec-
tion with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL,
Disclosure Form to Report Lobbying, in accordance with its
instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents for all subawards
at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, Title
31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
�J
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and /or civil penalties.
(18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name of Authorized Official Title
(4 k r IL 1 0 vt. S
Signature
Date (mm /dd /yyyy)
12-- -�)— 1) 0
-16- form HUD 50071 (3/98)
Previous edition is obsolete ref. Handb000ks 7417.1, 7475.13, 7485.1, & 7485.3
Indian Knoll Manor Apartments
Proposed 2012 Operating Budget - Excluding Capital Grant /Expenses
•
Account
HRA Account Description
Approved Actual Approved 10/31/11 Proposed
2010 Bud 2010 2011 Bud YTD Actual 2012 Bud
•
•
38100
Dwelling Rental
136,800
134,490
136,800
97,528
133,000
38110
Excess Utility Charges to Tenants
0
290
500
240
500
33100
Federal Grant - Operating
116,000
145,428
116,000
93,792
126,685
33105
Federal Grant - Capital
52,000
80,040
0
0
0
36200
Miscellaneous Revenue
1,200
27,767
1,200
4,716
0 Insurance /Rebates
36210
Interest Earnings
0
20
0
17
0
Total Revenues 306,000 388,035 254,500 196,293 260,185
Salaries
Tenant Services
475 Tenant Contact Services 1,220 1,013 1,200 1,438 1,500
Subtotal Tenant Services 1,220 1,013 1,200 1,438 1,500
382
Payroll & Benefits
16,000
19,952
18,000
14,774
18,000
Sxx
Employee Benefits Administrative
10,645
11,443
10,645
2,702
6,600
116
Accrued Absenses - Administration
24,000
14,747
15,000
12,220
20,000
101
Manager Payroll
25,024
25,523
25,024
8,960
20,000
304
Legal Expense
1,000
3,916
2,500
0
1,000
434
Staff Training
2,000
1,357
2,000
0
0 in fee?
331
Travel
500
640
500
163
500
321
Telephone and Cells
3,180
2,986
2,900
1,961
3,500
301
Accounting Fees (Cnaber & Software)
3,900
3,772
3,000
2,288
1,100
301
Auditing Fees
5,000
5,000
5,000
5,000
4,500
Subtotal Admin
51,249
54,638
51,569
21,073
37,200
Sundry- Administrative
202
Copies & Copier
1,700
2,034
1,900
1,530
600
200 & 203
Printed Forms /Office Supplies
300
44
200
272
200
205
Computer Hardware /Software
200
0
0
1,415
0
210
Operating Supplies
1,600
3,533
3,000
1,983
2,500
300
Professional Services
200
3,007
200
65
200 One time grant mgt in 201
322
Postage
500
440
300
231
300
331
Use of Personal Auto
1,800
0
600
0
0
340
Advertising
100
0
100
223
0
430
Miscellaneous
100
1,020
500
585
500
431
Meeting Expense
200
68
200
0
200
433
Dues and Subscriptions
300
225
300
0
0 in fee?
Subtotal Sundry
7,000
10,371
7,300
6,304
4,500
307/310
Administrative Services Contracts
30,000
30,011
30,000
30,625
36,000
Salaries
Tenant Services
475 Tenant Contact Services 1,220 1,013 1,200 1,438 1,500
Subtotal Tenant Services 1,220 1,013 1,200 1,438 1,500
382
Water
16,000
19,952
18,000
14,774
18,000
381
Electricity
24,000
24,367
24,000
19,184
20,000
383
Gas
24,000
14,747
15,000
12,220
20,000
-
Fuel
0
0
0
0
0
386
Other Utility Expense (Mediacom)
1,000
3
0
0
0
384
Garbage Removal
2,580
2,822
3,000
2,347
3,200
Subtotal Utilities
67,580
61,891
60,000
48,525
61,200
-17-
Indian Knoll Manor Apartments
Proposed 2012 Operating Budget - Excluding Capital Grant /Expenses
Account
HRA Account Description
Approved Actual Approved 10/31/11 Proposed
2010 Bud 2010 2011 Bud YTD Actual 2012 Bud
Labor
Protective Services 0 0 0 0 0
Subtotal Protective Svices
361 Insurance
Maintenance & Operation
8,490
7,800
4,748 5,000
438 Payments in Lieu of Taxes
4,000
185
Maintenance Labor
22,050
13,871
20,000
6,823
18,000
1xx
Employee Benefits Maintenance
5,513
2,749
5,000
1,205
6,000
116
Accrued Absenses- Maintenance
220
Materials
7,653
5,000
9,948
8,000
240
Minor Equipment & Tools (Applicances)
5,427
2,500
1,515
2,500
440
Contract Costs
9,066
19,387
15,000
15,632
16,000 "
401
Building Repairs
10,000
50,194
10,000
21,337
10,000
402
Building Maintenance
15,000
24,855
15,000
17,946
15,000
460
Janitorial
8,152
7,851
8,152
8,154
8,200 Coverall
465
Caretaker /Light Maintenance
5,400
5,400
5,400
3,600
5,400
500
Capital Expend itures /Depr
52,000
54,502
38,500
46,200
Subtotal Maintenance
127,181
191,888
86,052
124,659
135,300
Labor
Protective Services 0 0 0 0 0
Subtotal Protective Svices
361 Insurance
7,800
8,490
7,800
4,748 5,000
438 Payments in Lieu of Taxes
4,000
3,722
4,000
223 4,000
480 Collection Loss
1,000
2,476
1,000
0 1,000
Subtotal Ins, Taxes, Other
12,800
14,688
12,800
4,971 10,000
Total Operting Expenses 297,030 364,499 248,921 237,595 285,700
Change in Net Assets 8,971 23,535 5,579 (41,302) (25,515) Depreciation non -cash
•
•
NEXT FIVE YEAR CAPITAL PLAN 2010 - 2015 (General Categories to allow flexibility)
• Year jProject Description jAmount
2010
Dwelling Structures
$
29,547.44
New fire alarm system - done $17,518.44
2010
Operating
$
21,800.56
Unit upgrades - carpet, tile, vinyl
2010
Administrative
Administrative
$
Lighting retrofits - $12,029 = => revised $20K
50
TOTAL
$
51,348.00
50,000.00
Capital Grant - 2010
?
?
Dwelling Structures
Over (Under)
Over (Under)
2015
Operating
2011
Dwelling Structures
$
42,394.00
Plumbing Retrofits $10K
2011
Operating
$
-
Door /window repair /replace $22,394
2011
Administrative
$
-
Suveillance Sys $10K = => change to lighting retrofit
Over (Under)
TOTAL
$
42,394.00
?
Capital Grant - 2011
?
over (Under)
Over (Under)
2014
2012
Dwelling Structures
$
40,000.00
Operating
2012
Operating
$
10,000.00
$
2012
Administrative
$
-
50
TOTAL
$
50,000.00
Over (Under)
Capital Grant - 2012
?
Dwelling Structures
$
Over (Under)
2015
Operating
$
2013
Dwelling Structures
$
40,000.00
•
2013
2013
Operating
Administrative
$
$
10,000.00
Capital Grant - 2014
TOTAL
$
50,000.00
Over (Under)
Capital Grant - 2013
?
Over (Under)
2014
Dwelling Structures
$
40,000.00
2014
Operating
$
10,000.00
2014
Administrative
$
-
TOTAL
$
50
Capital Grant - 2014
?
Over (Under)
2015
Dwelling Structures
$
40,000.00
2015
Operating
$
10,000.00
2015
Administrative
$
-
TOTAL
$
50,000.00
Capital Grant - 2014
?
Over (Under)
L '
-19-
CITY OF MOUND 12/04/11 2:12 PM
Page 98
Expenditure Budget Analysis CVP
CITY OF MOUND •
2010
2011
2011
2012
Account Descr
Budget
2010 Amt
Budget
YTO Amt
Budget
FUND 675 STORM WATER UTILITY FUND
$346,012.00
$382,790.52
$354,270.00
$330,614.65
$357,167.00
FUND 680 HRA PUBLIC HOUSING
Dept 49800 Indian Knoll Manor Apartments
E 680 -49800 -101 F T Empl Regular
$25,024.00
$25,523.33
$25,024.00
$10,174.11
$20,000.00
E 680 -49800 -102 F T Empl Overtime
$0.00
$0.00
$0.00
$0.00
$0.00
E 680 -49800 -111 Other IKM Maint
$22,050.00
$13,870.62
$25,000.00
$7,463.15
$18,000.00
E 680 -49800 -121 PERA
$1,300.00
$1,773.61
$10,645.00
$409.72
$0.00
E 680 -49800 -122 FICA
$3,000.00
$1,938.32
$0.00
$511.86
$0.00
E 680 -49800 -130 Employer Paid Ins (G
$5,513.00
$2,748.86
$0.00
$1,268.45
$6,000.00
E 680 -49800 -131 Employer Paid Health
$4,200.00
$6,190.99
$0.00
$1,501.77
$6,600.00
E 680 -49800 -133 Employer Paid Dental
$200.00
$228.03
$0.00
$51.46
$0.00
E 680 -49800 -134 Employer Paid Life
$10.00
$10.59
$0.00
$2.34
$0.00
E 680 -49800 -135 Employer Health Care
$700.00
$1,013.49
$0.00
$211.26
$0.00
E 680 -49800 -137 LTD
$100.00
$105.22
$0.00
$23.77
$0.00
E 680 -49800 -151 Worker's Comp Insura
$1,135.00
$182.37
$0.00
$41.18
$0.00
E 680 -49800 -185 Fire - Maintenance Pay
$0.00
$0.00
$0.00
$0.00
$0.00
E 680 -49800 -200 Office Supplies
$300.00
$43.83
$200.00
$272.33
$0.00
E 680 -49800 -202 Duplicating and copyin
$1,700.00
$2,034.40
$1,900.00
$1,530.36
$600.00
E 680 -49800 -203 Printed Forms
$0.00
$0.00
$0.00
$0.00
$200.00
E 680 -49800 -205 Computer Hardware /S
$200.00
$0.00
$0.00
$1,415.03
$0.00
E 680 -49800 -210 Operating Supplies
$1,600.00
$3,532.73
$3,000.00
$2,085.35
$2,500.00
E 680 -49800 -218 Clothing and Uniforms
$0.00
$0.00
$0.00
$11.29
$0.00
E 680 -49800 -220 Repair /Maint Supply
$0.00
$7,653.19
$5,000.00
$10,233.39
$8,000.0
E 680 -49800 -240 Minor Equip & Small T
$0.00
$5,426.77
$2,500.00
$2,022.06
$2,500.00
E 680 -49800 -300 Professional Srvs
$200.00
$3,007.43
$200.00
$64.80
$200.00
E 680 -49800 -301 Auditing and Acct'g Se
$8,900.00
$8,772.25
$8,000.00
$7,651.25
$5,600.00
E 680 -49800 -304 Legal Fees
$1,000.00
$3,916.44
$2,500.00
$0.00
$1,000.00
E 680 -49800 -307 Admin /Finance /Comp
$30,000.00
$30,000.00
$30,000.00
$30,625.00
$36,000.00
E 680 -49800 -310 Other Professional Ser
$0.00
$10.55
$0.00
$0.00
$0.00
E 680 -49800 -321 Telephone & Cells
$3,180.00
$2,985.86
$2,900.00
$2,215.99
$3,500.00
E 680 -49800 -322 Postage
$500.00
$439.87
$300.00
$231.38
$300.00
E 680 -49800 -331 Use of personal auto
$1,800.00
$640.42
$1,100.00
$162.71
$500.00
E 680 -49800 -340 Advertising
$100.00
$0.00
$100.00
$222.96
$0.00
E 680 -49800 -361 General Liability Ins
$7,800.00
$8,490.00
$7,800.00
$4,748.00
$5,000.00
E 680 -49800 -381 Electric Utilities
$24,000.00
$24,367.34
$24,000.00
$20,854.24
$20,000.00
E 680 -49800 -382 Water Utilities
$16,000.00
$19,951.56
$18,000.00
$16,395.24
$18,000.00
E 680 -49800 -383 Gas Utilities
$24,000.00
$14,747.25
$15,000.00
$13,890.00
$20,000.00
E 680 -49800 -384 Refuse /Garbage Disp
$2,580.00
$2,821.80
$3,000.00
$2,607.69
$3,200.00
E 680 -49800 -386 Other Utilities
$1,000.00
$3.40
$0.00
$0.00
$0.00
E 68049800 -400 Repairs & Maintenanc
$0.00
$0.00
$0.00
$685.00
$0.00
E 680 - 49800 -401 Building Repairs
$10,000.00
$50,194.45
$10,000.00
$20,651.80
$10,000.00
E 680 - 49800 -402 Building Maintenance
$15,000.00
$24,854.60
$15,000.00
$20,282.92
$15,000.00
E 680- 49800 -404 Machinery/Equip Repa
$0.00
$0.00
$0.00
$0.00
$0.00
E 680 - 49800 -405 Depreciation Expense
$0.00
$54,501.59
$0.00
$42,349.78
$46,200.00
E 680 - 49800 -430 Miscellaneous
$100.00
$1,019.54
$500.00
$573.49
$500.00
E 680 - 49800 -431 Meeting Expense
$200.00
$67.82
$200.00
$0.00
$200.00
E 680 - 49800 -433 Dues and Subscription
$300.00
$225.00
$300.00
$0.00
$0.00
E 680 - 49800 -434 Conference & Training
$2,500.00
$1,357.36
$2,000.00
$0.00
$0.00
E 680 - 49800 -438 Licenses and Taxes
$4,000.00
$3,721.95
$4,000.00
$247.32
$4,000.00
E 680 - 49800 -440 Other Contractual Ser
$9,066.00
$19,386.65
$15,000.00
$16,055.42
$16,000.00
E 680 - 49800 -460 Janitorial Services
$8,152.00
$7,851.01
$8,152.00
$8,971.11
$8,200.00
E 680 - 49800 -465 Caretaker Services
$5,400.00
$5,400.00
$5,400.00
$3,600.00
$5,400.00
E 680 - 49800 -475 Tenant Related Servic
$1,220.00
$1,013.00
$1,200.00
$1,642.05
$1,500.0
E 680 - 49800 -480 Bad Debt - Collection
$0.00
$2,476.00
$1,000.00
$0.00
$1,000.0
E 680 -49800 -500 Capital Outlay FA
$52,000.00
$0.00
$0.00
$10,000.00
$0.00
Dept 49800 Indian Knoll Manor Apartme
$296,030.00
-20- 364,499.49
$248,921.00
$263,957.03
$285,700.00