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2012-02-28 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. . AGENDA MOUND HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING TUESDAY, FEBRUARY 28, 2012 — 6:55 P.M. MOUND CITY COUNCIL CHAMBERS Page 1. Open meeting 2. Action approving agenda, with any amendments 3. Action approving minutes for February 14, 2012 regular meeting 1 0 4. Action approving claims 2 -6 5. Action on Resolution Approving the Capital Fund Program 7 -14 Amendment for Fiscal Year 2012, the Capital Fund Program Five Year Action Plan for 2012 -2016, and the 2012 Capital Fund Annual Statement 6. Adjourn MOUND HOUSING AND REDEVELOPMENT AUTHORITY • February 14, 2012 The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday, February 14, 2012, at 6:55 p.m. in the council chambers of city hall. Members present: Chair Mark Hanus; Commissioners Kelli Gillispie, Ray Salazar, Heidi Gesch and David Osmek. Others present: City Attorney John Dean, Executive Director Kandis Hanson, City Clerk Bonnie Ritter, Community Development Director Sarah Smith, 1. Open meeting Chair Hanus called the meeting to order at 6:55 p.m. 2. Approve agenda MOTION by Osmek, seconded by Gesch to approve the agenda. All voted in favor. Motion carried. 3. Approve minutes MOTION by Osmek, seconded by Gesch to approve the minutes of the January 24, 2012 regular meeting. The following voted in favor: Gillispie, Hanus, Gesch, and Osmek. The following voted against: None. Salazar abstained from voting because he was absent from that meeting. Motion carried. • 4. Approve claims MOTION by Osmek, seconded by Salazar to approve claims in the amount of $48,352.89 All voted in favor. Motion carried. 5. Adiourn MOTION by Osmek, seconded by Salazar to adjourn at 6:56 p.m. All voted in favor. Motion carried. Chair Mark Hanus Attest: Bonnie Ritter, City Clerk • -1- Mound HRA Claims as of 02 -28 -12 • YEAR BATCH NAME DOLLAR AMOUNT 2012 2012 022812HRA 0228COMBOND $3,235.92 $4, 1 903.22 TOTAL CLAIMS $8,139.14 0 -2- -3- CITY OF MOUND 02/23/1211:05 AM Page 1 Payments CITY OF MOUND Current Period: February 2012 Batch Name 022812HRA User Dollar Amt $3,235.92 Payments Computer Dollar Amt $3,235.92 $0.00 In Balance Refer 105 ADAMS PEST CONTROL, INCORP _ Cash Payment E 680- 49800 -440 Other Contractual Servic PEST CONTROL IKM $59.89 Invoice 698996 2/8/2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $59.89 Refer 107 ANSWERLIVE, LLC _ Cash Payment E 680 -49800 -475 Tenant Related Services 24 -HOUR ANSWERING SVC IKM $17.00 Invoice 120105431101 2/1/2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $17.00 Refer 106 FRONTIER/CITIZENS COMMUNICA Cash Payment E 680 -49800 -321 Telephone & Cells PHONE SERVICE 2 -13 THRU 3 -12 -12 $261.89 Invoice 022812 2/13/2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $261.89 Refer 108 HD SUPPLY FACILITIES MAINTEN _ Cash Payment E 680 -49800 -220 Repair/Maint Supply PLUMBING & HARDWARE MISC PARTS, $222.63 HANDHELD SHOWER, SHOWER HEAD, TOILET TISSUE DISPENSER, DUST FILTER • MASKS, Invoice 9113294587 2/3/2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $222.63 Refer 110 JAYHAWK MECHANICAL _ Cash Payment E 680- 49800 -401 Building Repairs REPAIR WATER HEATERS 12 -26 & 12 -27 $650.00 2011 Invoice 17992 1/31/2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $650.00 Refer 109 LAWN RANGER, INC. _ Cash Payment E 680 - 49800 -440 Other Contractual Servic PLOWING, SIDEWALK SHOVEL $101.00 Invoice 3075 1/23/2012 Cash Payment E 680- 49800 -440 Other Contractual Servic PLOWING, SIDEWALK SHOVEL $101.00 Invoice 2864 1/21/2012 Cash Payment E 680 -49800 -440 Other Contractual Servic PLOWING, SIDEWALK SHOVEL $125.00 Invoice 3244 1/24/2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $327.00 Refer 111 LEVEL ONE CORE LEASING SOLU Cash Payment E 680- 49800 -475 Tenant Related Services FEB 2012 MTCE PLAN & SET UP CHARGES $81.50 Invoice 0225244 2/1/2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $81.50 Refer 112 MOUND, CITY OF Cash Payment E 680 -49800 -382 Water Utilities UTILITIES 1 -3 -12 THRU 2 -1 -12 $1,536.01 Invoice 022812 2/21/2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $1,536.01 • Refer 113 MULTI HOUSING ASSOCIATION _ Cash Payment E 680 - 49800 -475 Tenant Related Services BACKGROUND CHECKS ON 4 $80.00 PROSPECTIVE TENANTS JAN 2012 Invoice 12010352 1/31/2012 -3- CITY OF MOUND CITY OF MOUND Payments 02/23/12 11:05 AM Page 2 Current Period: February 2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $80.00 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $3,235.92 $3,235.92 Pre - Written Check $0.00 Checks to be Generated by the Computer $3,235.92 Total $3,235.92 • • • -4- • t ................_._�..�..._ •fi � CITY OF MOUND CITY OF MOUND Payments 02/23/12 11:28 AM Page 1 Current Period: February 2012 • • Batch Name 0228COMBON Payments Refer Cash Payment E 680 -49800 -101 F T Empl Regular PAYROLL REIMBURSEMENT 02 -10 -12 $1,403.28 OFFICE SALARY Invoice 920042 2/10/2012 Transaction Date 2/23/2012 Due 12:00:00 AM Wells Fargo HRA 10120 Total $1,403.28 Refer 115 COMMON BOND COMMUNITIES _ Cash Payment E680-49800-111 Other IKM Maint PAYROLL REIMBURSEMENT 02 -10 -12 $819.65 MAINTENANCE SALARY Invoice 920043 2/10/2012 Transaction Date 2/23/2012 Due 12:00:00 AM Wells Fargo HRA 10120 Total $819.65 Refer 116 COMMON BOND COMMUNITIES _ Cash Payment E 680 -49800 -122 FICA PAYROLL REIMBURSEMENT 02 -10 -12 $150.65 OFFICE ER TAX Invoice 920044 2/10/2012 Transaction Date 2/23/2012 Due 12:00:00 AM Wells Fargo HRA 10120 Total $150.65 Refer 117 COMMON BOND COMMUNITIES Cash Payment E 680 -49800 -130 Employer Paid Ins (GEN PAYROLL REIMBURSEMENT 2 -10 -12 $139.96 MAINTENANCE ER TAX & INSURANCE Invoice 920045 2/10/2012 Transaction Date 2/23/2012 Due 12:00:00 AM Wells Fargo HRA 10120 Total $139.96 Refer 118 COMMON BOND COMMUNITIES Cash Payment E 680 -49800 -131 Employer Paid Health PAYROLL REIMBURSEMENT 02 -10 -12 $77.35 OFFICE ER INSURANCE Invoice 920046 2/10/2012 Transaction Date 2/23/2012 Due 12:00:00 AM Wells Fargo HRA 10120 Total $77.35 Refer 121 COMMON BOND COMMUNITIES Cash Payment E 680 -49800 -307 Admin /Finance /Compute MARCH 2012 MANAGEMENT FEE $2,265.00 Invoice 921815 2/17/2012 Transaction Date 2/23/2012 Due 12:00:00 AM Wells Fargo HRA 10120 Total $2,265.00 Refer 122 COMMON BOND COMMUNITIES Cash Payment E 680 - 49800 -430 Miscellaneous UNIFORMS AMERIPRIDE 1 -12 $14.17 Invoice 920087 2/10/2012 Transaction Date 2/23/2012 Due 12:00:00 AM Wells Fargo HRA 10120 Total $14.17 Refer 123 COMMON BOND COMMUNITIES Cash Payment E 680 -49800 -121 PERA PAYROLL REIMBURSEMENT 2 -10 -12 OFFICE $33.16 ER 401 K MATCH Invoice 920048 2/10/2012 Transaction Date 2/23/2012 Wells Fargo HRA 10120 Total $33.16 User Dollar Amt $4,903.22 Computer Dollar Amt $4,903.22 $0.00 In Balance 114 COMMON BOND COMMUNITIES -5- CITY OF MOUND Fund Summary 680 HRA PUBLIC HOUSING CITY OF MOUND Payments Current Period: February 2012 10120 Wells Fargo HRA $4,903.22 $4,903.22 02/23/12 11:28 AM Page 2 Pre - Written Check $0.00 Checks to be Generated by the Computer $4,903.22 Total $4,903.22 • • -6- MOUND HOUSING AND REDEVELOPMENT AUTHORITY • RESOLUTION NO. 12 -03H RESOLUTION APPROVING THE CAPITAL FUND PROGRAM AMENDMENT FOR FISCAL YEAR 2012, THE CAPITAL FUND PROGRAM FIVE YEAR ACTION PLAN FOR 2012 — 2016 AND THE 2012 CAPITAL FUND ANNUAL STATEMENT WHEREAS, the U.S. Department of Housing and Urban Development has agreed to provide Capital Fund Program (CFP) assistance to the HRA of the City of Mound, Minnesota, for the purpose of helping the HRA in carrying out capital and management activities at the Indian Knoll Public Housing Development, and WHEREAS, the HRA of the City of Mound has previously approved a five year action plan for capital improvements at the Indian Knoll Public Housing Development, NOW, THEREFORE, BE IT RESOLVED, that the Board of the Mound Housing and Redevelopment Authority approves the following: 1) Capital Fund Program Amendment for Fiscal Year 2012, as presented in Exhibit A 2) Capital Fund Program Five Year Action Plan for 2012 — 2016, as presented in Exhibit B 3) 2012 Capital Fund Annual Statement, as presented in Exhibit C • Adopted by the Mound HRA this 28 day of February, 2012. Mark Hanus, Mound HRA Chair Attest: Bonnie Ritter, City Clerk -7- 2012 Capital Fund Capital Fund Program (CFP) Amendment To The Consolidated Annual Contributions Contract (form HUD - 63012) U.S. Department of Housing and Urban Development Office of Public and Indian Housing EXHIBIT A Whereas, (Public Housing Authority) HRA of the City of Mound, Minnesota(MN074) (herein called the "PHA ") and the United States of America, Secretary of Housing and Urban Development (herein called "HUD ") entered into Consolidated Annual Contributions Contract(s) ACC(s) Numbers(s) C -858 dated 6/3/1970 Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment, to the PHA in the amount to be specified below for the purpose of assisting the PHA in carrying out capital and management activities at existing public housing developments in order to ensure that such developments continue to be available to serve low- income families. HUD reserves the right to provide additional CFP assistance in this FY to the PHA. HUD will provide a revised ACC Amendment authorizing such additional amounts. $ 39,243.00 for Fiscal Year 2012 to be referred to under Capital Fund Grant Number MN46P07450112 PHA Tax Identification Number (TIN):On File DUNS Number:On File Whereas, HUD and the PHA are entering into the CFP Amendment Number C Now Therefore, the ACC(s) is (are) amended as follows: States Housing Act of 1937, as amended, (the "Act ") and 48 month time period 1.The ACC(s) is (are) amended to provide CFP assistance in the amount in which the PHA must expend this CFP assistance pursuant to section 90)(5) of specified above for capital and management activities of PHA developments. the Act starts with the effective date of this CFP amendment (the date on which This amendment is a part of the ACC(s). CFP assistance becomes available to the PHA for obligation). Any additional CFP assistance this FY will start with the same effective date. 2. The capital and management activities shall be carried out in accordance with all HUD regulations and other requirements applicable to the Capital Fund Program. 3. (Check one) a. For Non - qualified PHAs: (i) In accordance with the HUD regulations, the Annual PHA Plan has been adopted by the PHA and approved by HUD, and may be amended from time to time. The capital and management activities shall be carried out as described in the CFP Annual Statement/Performance and Evaluation Report (HUD- 50075.1). OR (ii) If the Annual PHA Plan has not been adopted by the PHA and approved by HUD, the PHA may use its CFP assistance under this contract for work items contained in its CFP- Five -Year Action Plan (HUD- 50075.2), before the Annual PHA Plan is approved. b. For Qualified PHAs: (i) The CFP Annual Statement/Performance and Evaluation Report (HUD- 50075.1) has been adopted by the PHA and verified by HUD. The capital and management activities shall be carried out as described therein. OR (ii) If the CFP Annual Statement/Performance and Evaluation Report has not been adopted by the PHA and /or verified by HUD, the PHA may use its CFP assistance under this contract for work items contained in its approved CFP 5 -Year Action Plan (HUD- 50075.2), before the CFP Annual Statement/Performance and Evaluation Report is adopted by the PHA and verified by HUD. For cases where HUD has approved a Capital Fund Financing Amendment to the ACC (CFF Amendment attached), HUD will deduct the payment for amortization scheduled payments from the grant immediately on the effective date of this CFP Amendment. The payment of CFP funds due per the amortization scheduled will be made directly to a designated trustee (Trustee Agreement attached) within 3 days of the due date. Regardless of the selection above, the 24 month time period in which the PHA must obligate this CFP assistance pursuant to section 90)(1) of the United 4. Subject to the provisions of the ACC(s) and paragraph 3. and to assist in the capital and management activities, HUD agrees to disburse to the PHA or the designated trustee from time to time as needed up to the amount of the funding assistance specified herein. 5. The PHA shall continue to operate each development as low- income housing in compliance with the ACC(s), as amended, the Act and all HUD regulations for a period of twenty years after the last disbursement of CFP assistance for modernization activities for any public housing or portion thereof and for a period of forty years after the last distribution of CFP assistance for development activities for any public housing and for a period of ten years following the last payment of assistance from the Operating Fund to the PHA. However, the Aft provisions of Section 7 of the ACC shall remain in effect for so long as HU determines there is any outstanding indebtedness of the PHA to HUD which arose in connection with any development(s) under the ACC(s) and which is not eligible for forgiveness, and provided further that, no disposition of any development covered by this amendment shall occur unless approved by HUD. 6. The PHA will accept all CFP assistance provided for this FY. If the PHA does not comply with any of its obligations under this Amendment and does not have its Annual PHA Plan approved within the period specified by HUD, HUD shall impose such penalties or take such remedial action as provided by law. HUD may direct the PHA to terminate all work described in the Capital Fund Annual Statement of the Annual PHA Plan. In such case, the PHA shall only incur additional costs with HUD approval. 7. Implementation or use of funding assistance provided under this Amendment is subject to the attached corrective action order(s). (mark one) : F-1 Yes © No 8. The PHA acknowledges its responsibility for adherence to this Amendment. 9. At a public housing development level and in the fonnat and frequency established by HUD, the PHA is required to report on all Capital Fund grants awarded that have not closed, including information on the installation of energy conservation measures. The parties have executed this Agreement, and it will be effective on March 12, 2012. This is the date on which CFP assistance becomes available to the PHA for obligation. U.S. Department of Housing and Urban Development PHA Executive Director By Date: By Date: _ Title Title 4P Previous versions obsolete form HUD - 52840 -A 03/04/2003 -8- C d.O N x M � G � d � y • A � L Y! a W C � e0 = bD p C � • y � =d x� 00 _ d E t 41 a w A V] a a 0 v d s, L O L P-4 b a D e ll, � a i -9- EXHIBIT B PAGE 1 OF 3 O N .�i N r 0 N x W 0 a 0 N N C O �w in O Z3 0 An a� o '^ O N O w in �QO a ^ • o 3 O M kn in e ^ Yw cn G � �3 x z N V W M y N C O w kn kn a �w 0 3 a O N M e x oww �0 3 C O O O 0 E w b 5 o > a c b w az 9 cb �tiU O 0 :d ;c o � zmz a.v� o,�n000 aAvCaF - E C7 e0 a� ¢ Pi �A ww�x�ti .a -9- EXHIBIT B PAGE 1 OF 3 O N .�i N r 0 N x W 0 a � � o CL O N x M d � � 0 � d i! C W � =w �v/ O 7 y OO Y C O Y go CL O Q O 11 cl a 0 v L C� 7 ..r �I G C� L bA L a b a w a C� IS EXHIBIT B PAGE 2 N h O • O x w 0 • O lo M d 0. MEMNON, Nlll� "I M 1, N • NO I M L ONN N ON ON" i EXHIBIT B PAGE 2 N h O • O x w 0 • O lo M d 0. 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