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2014-06-24 CC Meeting MinutesMOUND CITY COUNCIL MINUTES June 24, 2014 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, June 24, 2014, at 7:00 p.m. in the council chambers of the Centennial Building. Members present: Mayor Mark Hanus; Council members Mark Wegscheid, Heidi Gesch, Kelli Gillispie and Ray Salazar Members absent: None Others present: City Manager Kandis Hanson, Fin Dir /Clerk/Treasurer Catherine Pausche, Community Development Director Sarah Smith, Public Works Superintendent Ray Hanson, City Planner Rita Trapp, Chris Laurie, Karl Weisenhorn, Julie Weisenhorn, John Hubler, Bill Dietrich, Julie Stardner, Derek Ervin, Kimm Ervin, Scott Kivisto, Karl Anderson, James Dolan, Scott Thoma, Sherryl Hopkins, Brian Hansen, Brenda Pehrson, Gary Steffens, Kelly Johnson, Mark Morgan Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Hanus called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Approve agenda MOTION by Salazar, seconded by Wegscheid, to approve the agenda. All voted in favor Motion carried. 4. Consent agenda Gillispie requested the removal of item 4C and Hanus asked for the removal of item 4K and 4L. MOTION by Salazar, seconded by Gesch, to approve the consent agenda as amended. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $1,035,225.46 B. Approve minutes of the June 10, 2014 regular meeting C. Removed. D. RESOLUTION NO. 14 -46: RESOLUTION APPOINTING ABSENTEE BALLOT BOARD. E. RESOLUTION NO. 14 -47: RESOLUTION APPROVING VARIANCE AND EXPANSION PERMIT AT 4861 SHORELINE DRIVE — PLANNING CASE NO. 14 -10 AND PLANNING CASE NO. 14 -11 PID NO.13- 117 -24 -44 -0018. Mound City Council Minutes —June 24, 2014 F. RESOLUTION NO. 14 -45: RESOLUTION APPROVING EXPANSION PERMIT FOR 2308 DRIFTWOOD LANE — PLANNING CASE NO. 14 -03 PID NO. 13- 117 -24 -44 -0056. G. RESOLUTION NO. 14 -44: APPROVE RESOLUTION APPROVING EXPANSION PERMIT FOR 1733 BLUEBIRD LANE — PLANNING CASE NO. 14 -07 PID NO. 13 -117- 24 -24 -0023. H. RESOLUTION NO. 14 -43: RESOLUTION APPROVING VARIANCE FOR 5030 BARTLETT BOULEVARD — PLANNING CASE NO. 14 -03 PID NO. 13- 117- 24 -24- 0046. 1. RESOLUTION NO. 14 -48: RESOLUTION APPROVING MINNESOTA LAWS 2014, CHAPTER 308, ARTICLE 6, SECTION 10. J. RESOLUTION NO 14 -49: RESOLUTION AUTHORIZING EXECUTION OF A JOINT COOPERATION AGREMENT BETWEEN THE CITY OF MOUND AND HENNEPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FY 2015 -2017. K. Removed. L. Removed. 4C. Approve resolution awarding contract for the Bartlett Boulevard Watermain Improvements Gillispie asked what were the options considered and Ray Hanson stated two options were considered, pipe lining and pipe bursting, both of which are trenchless projects. Salazar noted original estimates were approximately $900K so this was a favorable outcome. MOTION by Salazar, seconded by Gillispie, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 14 -50: RESOLUTION AWARDING CONTRACT FOR THE BARTLETT BOULEVARD WATERMAIN IMPROVEMENTS TO WIDMER CONSTRUCTION, LLC, IN THE AMOUNT OF $645,759.50 — CITY PROJECT NO. PW -14 -08 4K. Approve resolution authorizing the purchase of a sewer vac truck for Public Works Hanus asked about the timing of the purchase as it relates to budget. Pausche stated it was projected on the 2015 capital budget and will be depreciated in the Sewer Fund. Pausche stated the decision of whether or not to finance will be made as part of the 2015 bonding analysis. Gillispie asked about whether the old truck was repairable and Ray Hanson said it was a 1985 model and the estimate to repair was $20,000 - $25,000. John Hubler, 5448 Breezy Road, questioned the estimate as he heard it was closer to $6,000. Ray Hanson said that was just for the pump and that there are a number of other issues. Hubler asked if it would be made available for the general public to bid on it and Ray Hanson said probably not. MOTION by Hanus, seconded by Salazar, to approve the following resolution. All voted in favor. Motion carried. Mound City Council Minutes — June 24, 2014 RESOLUTION NO. 14 -51: RESOLUTION AUTHORIZING THE PURCHASE OF A SEWER VAC TRUCK FOR PUBLIC WORKS. 4L. Approve resolution authorizing a liquor store lighting retrofit project Hanus asked what the payback period was. Pausche stated she would have to determine that outside of the meeting. MOTION by Hanus, seconded by Salazar, to table the following resolution to the next meeting. All voted in favor. Motion carried. RESOLUTION NO. 14 -XX: RESOLUTION AUTHORIZING A LIQUOR STORE LIGHTING RETROFIT PROJECT. 5. Comments and suggestions from citizens present on any item not on the agenda. Karl Anderson, 1701 Shorewood, presented a signed petition from neighbors on Three Points Boulevard requesting changes to the speed on Three Points Boulevard. Hanson said Staff will work with the Orono Police Department to conduct a traffic study and bring back suggestions. 6. Tim Litfin, representing Tour de Tonka, as it passes through Mound on August 2, 2014. Litfin showed a video and Power Point presentation showing highlights from last year's race and thanked the City for its support of the event. 7. Kandis Hanson, City Manager, with an update on the sewer bypass event of May 31 June 1, 2014. Hanson read from her June 24, 2014, press release and referred to other information on the City's website. Hanus gave an update on the meeting with Met Council scheduled for July 2nd and stated he has requested the Met Council Representative be present in addition to Met Council Staff. Scott Thoma, 4679 Wilshire Boulevard, asked if the meeting with the Met Council will be recorded. Thoma said he had a second backup and has been disappointed with the City's response, specifically phone coverage and City Council /Staff member outreach. Thoma expressed disappointment that the sewer lines won't be lined for another two years and that he was not allowed to watch the lines being televised. Thoma challenged the Council to make it right for those affected. Thoma requested timely, right, and proper communication and to hold Staff accountable. Hanus said this is unprecedented and that the contributing factors are extreme and that it will take time to identify the problems and solutions. Thoma said he is legally required to hook up to City water and sewer and he wants a solution and /or plan. Thoma would like the City to pay for prevention techniques like check or gate valves in the homes that were affected. James Dolan, 2280 Cottonwood Lane, stated there was 3.57 inches of rain on June 19'h Dolan's basement had sewer backup on June 2nd, but after that he installed a slice valve. Dolan said it stopped a back -up on June 19th, but it is dependent upon anticipating the problem since it is a manual device. Dolan recommended Public Works buy a weather tracking data system for worker safety and to warn of pending inclement weather. Dolan encouraged the City to require the Met Council mains to be televised and for them to meter their lines. Hanus agreed that Mound's data conflicts with the estimates with the Met Council. Salazar asked Dolan the cost of the slice valve and Dolan said approximately $1,000 installed. Mound City Council Minutes —June 24, 2014 Mark Morgan, 4685 Wilshire, stated his sewer backed up in both events and that there is something unique to this neighborhood for the prevalence of issues. Morgan asked for an emergency short term solution and asked what the City is able to monitor and whether quicker action could be taken. Ray Hanson stated they monitor the lift stations. Morgan asked for the vac trucks to be dispatched earlier. Morgan said it is hard to hear that the line won't be updated for at least two years. Ray Hanson said the forcemains have mag meters which is new technology but that the Met Council does not share that data. Gillispie asked for typical capacity and Ray Hanson said it is dependent upon time of day, but that average is less than Y2 capacity. Hanus said he believes the lake level is a major problem. Brenda Pehrson, 5023 Wilshire Boulevard, stated she is here with her neighbor and requested Staff do a site visit to her home. Pehrson said she wants an acknowledgement of when a site visit will take place and a solution found. Gary Steffens, 5021 Wilshire Boulevard, talked about the sewer water gushing and his concern that the water may reach the main living space. Chris Laurie, 4773 Richmond Road, asked how the back -ups occur and stated that his home backed up a second time. Laurie requested the meeting with the Met Council be postponed. Hanus said he was reluctant because it took a lot to coordinate it. Laurie requested that it be videoed and possibly streamed live on the internet. Kandis Hanson said she will arrange to have it recorded and put on tlTube. Laurie asked when the televising will be done. Ray Hanson said all areas will be televised. Ray Hanson said catch basin manholes, watermains, and joint/crack repairs are part of the annual street project. Laurie asked for a specific report on the circumstances around his house. Scott Thoma asked when he will be able to see the tapes and Ray Hanson stated he will make them available when the job is done. Ray Hanson stated it is a liability issue as to why he was not allowed to view the taping in process and Thoma questioned the culture of silence that seems to be prevalent. John Hubler, 5448 Breezy Road, questioned prepaying Met Council and it should be used as leverage. Hubler asked about the claims process with the League of Minnesota Cities Insurance Trust and asked why Council members' sewer back -up claims were paid in the past. Hubler recommended the use of illustrations and for the City to educate the public on the situation. Hubler asked why the state health department wasn't involved to put pressure on the Met Council. 8. Information /Miscellaneous A. Comments /reports from Council members /City Manager: Hanson said the Spirit of the Lakes is July 17 through 19 and there will be a wake board competition if the lake levels allow. New t- shirts and buttons are available. B. Minutes: C. Reports: D. Correspondence: Letter of resignation by CSO Mike Wocken: June 11, 2014 Memo re: Potential Election Judges: June 16, 2014 Letter re: Public demonstration of voting equipment: June 17, 2014 10. Adiourn Mound City Council Minutes — June 24, 2014 MOTION by Wegscheid, seconded by Gesch, to adjourn at 8:58 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk Mayor Mark Hanus