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2014-04-08 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. AGENDA MOUND HOUSING & REDEVELOPMENT REGULAR MEETING TUESDAY, 8, 2014 MOUND CITY COUNCIL CHAMBERS Page 1. Open meeting 2. Action approving agenda, with any amendments Action approving minutes: March 25, 2014 regular meeting 1 r. Action approving payment of claims 2 -5 5. Action on Resolution Approving Capital Fund Program Amendment 6 -16 for Fiscal Year 2014, the 2014 Capital Fund Annual Statement, the Capital Fund Program Five Year Action Plan for 2014 -2018, and the Civil Rights Certification 6. Adjourn MOUND HOUSING AND REDEVELOPMENT AUTHORITY MARCH 25, 2014 The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday, March 25, 2014, at 6:55 p.m. in the council chambers of the Centennial Building. Members present: Chair Mark Hanus; Commissioners Ray Salazar and Kelli Gillispie Members absent: Heidi Gesch and Mark Wegscheid Others present: Finance Dir /Clerk/Treasurer /Acting City Manager Catherine Pausche 1. Open meeting Chair Mark Hanus called the meeting to order at 6:55 p.m. 2. Approve agenda MOTION by Salazar, seconded by Gillispie, to approve the agenda. All voted in favor. Motion carried. 3. Approve minutes MOTION by Salazar, seconded by Gillispie, to approve the minutes of the March 12, 2014 regular meeting. All voted in favor. Motion carried. 4 Approve claims MOTION by Salazar, seconded by Gillispie to approve the claims in the amount of $10,391.97. All voted in favor. Motion carried. 5. Adiourn MOTION by Salazar, seconded by Gillispie to adjourn at 6:56 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk -1- Chair Mark Hanus • r, i m $12,506.75 $17,157.4 CITY OF MOUND 04/04/148:31 AM Transaction Date 414/2014 Page I Payments Cash Payment E 68049800-382 Water Utilities Invoice 04082014 3120/2014 Transaction Date MTY OF MOUND Refer 9 NIEMAN ROOFING CO INC. Current Period: April 2014 Batch Name 040814HRA User Dollar Amt $12,506.75 Payments Computer Dollar Amt $12,506.75 $0.00 In Balance 1 CENTERPOINT ENERGY (MINNEG _ -Refer Cash Payment E 680-49800-383 Gas Utilities GAS SERVICE 2-20-14 THRU 3-20-14 IKM $1,563.00 Invoice 04082014 3120/2014 Transaction Date 4/112014 Wells Fargo HRA 10120 Total $1,563.00 Refer 6 CULLIGAN - METRO Cash Payment E 680-49800-401 Building Repairs SERVICE CALL.- EQUIPMENT REPAIR- IKM $1,038.64 12-10-13 Invoice 101X26045909 12/31/2013 Cash Payment E680-49800-210 Operating Supplies 3 80 LB SALT DELIVERY 12-23-13 $57.07 Invoice 101X26045909 12/31/2013 Cash Payment E 680-49800-210 Operating Supplies 5 80 LB SOLAR SALT DELIVERY 2-19-14 $90.75 Invoice 101X26228604 2128/2014 - Transaction Date 4/4/2014 Wells Fargo HRA 10120 Total $1,186.46 Refer 7 HD SUPPLY FACILITIES MAINTEN Cash �ay,,t E 680-49800-220 Repair/Maint Supply TOILET BOWL- #307 IKM $104.99 Invoice 9128321439 3/1012014 - Transaction Date 4/4/2014 Wells Fargo HRA 10120 Total $104.99 Refer 2 KENNEDYAND GRAVEN Cash Payment E 680-49800-304 Legal Fees EVICTION COMPLAINT IKM LEGAL SVCS $1,686,75 FEB 2014 Invoice 119394 3/26/2014 Transaction Date 41112014 Wells Fargo HRA 10120 Tot I al $1 1 6 - 86.75 Refer 8 LEVEL ONE CORE LEASING SOLU Cash Payment E 680-49800-475 Tenant Related Services CH 14 CALL CENTER MTCE PLAN & MARL $151.00 ROL OVER PHONE NUMBER IKM Invoice 0392992 3/1/2014 Transaction Date 414/2014 Refer 3 MOUND, CITY OF Cash Payment E 68049800-382 Water Utilities Invoice 04082014 3120/2014 Transaction Date 4/1/2014 Refer 9 NIEMAN ROOFING CO INC. Cash Payment E 680-49800-401 Building Repairs Invoice 3798 312612014 Cash Payment E 680-49800-401 Building Repairs Invoice 3798 3126/2014 Transaction Date 4/412014 11 11 11 11 1 _ .1 Refer .11 I'll 1—- 5 TRUE VALUE MOUND (IKM) Gash Payment E 680-49800-220 Repair/Maint Supply Invoice 112833 3/5/2014 Cash Payment E 680-49800-220 Repair/Maint Supply Invoice 113005 3112/2014 Wells Fargo HRA 10120 WATER SVC 2-4-14 THRU 3-4-14 IKM Total $151.00 Wells Fargo HRA 10120 Total ADDTL CORNER ROOF OVER UNIT #300 2- 18-14 REPAIR PIPE, SCREW MEMBRANE LEAK REPAIR ROOF OVER UNIT #407 2,22-14 Wells Fargo HRA 10120 ENTRY HALL LIGHT BULBS, WD40 LUBRICANT SLIDING DOOR GUIDE #407 -3- $3,413.94 $3,413.94 $1,100.00 $875.00 Total $1,975.00 $19.76 $7,58 CITY OF MOUND 04/04/14 8:31 AM Page 2 Payments MTY OF MOUND Current Period: April 2014 Cash Payment E 680 - 49800 -220 Repair /Maint Supply CELING FAN BULBS #307 $3.49 Invoice 113060 3/14/2014 Cash Payment E 680 - 49800 -220 Repair /Maint Supply PAINTING SUPPLIES, TRAY, ROLLER $29.24 FRAME, MIX CONTAINER, FOLDUP HEX KEY SET, TEXTURE ADDITIVE #109 & 9407 Invoice 113174 3/19/2014 Transaction Date 4/3/2014 Wells Fargo HRA 10120 Total $60.07 Refer 4 XCEL ENERGY _ Cash Payment E 680- 49800 -381 Electric Utilities ELECTRIC SVC 2 -27 -14 THRU 3 -28 -14 IKM $2,365.54 Invoice 0514824561 3/28/2014 Transaction Date 4/312014 Wells Fargo HRA 10120 Total $2,365.54 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $12,506.75 $12,506.75 Pre - Written Check $0.00 Checks to be Generated by the Computer $12,506.75 Total $12,506.75 Ma Or MOUND Batch Name 0414COMBOND Payments CITY OF MOUND Payments Current Period: April 2014 User Dollar Amt $4,650.69 Computer Dollar Amt $4,650.69 $0.00 In Balance Refer 2 COMMON BOND COMMUNITIES _ Cash Payment E 680- 49800 -307 Admin /Finance /Compute ADP 401K ADMIN FEES 1 -14 Invoice 1310452 3/14/2014 Cash Payment E 680 - 49800 -430 Miscellaneous AMERIPRIDE MT /CT UNIFORMS 2/14 Invoice 1310451 3/1412014 E 680 - 49800 -101 F T Empl Regular Cash Payment E 680 - 49800 -307 Admin /Finance /Compute ADP PROCESSING FEES 3 -14 & 3 -7 -14 PRS Invoice 1316014 3/28/2014 Cash Payment E 680 - 49800 -307 Admin /Finance /Compute BENEFITS CONSULTING 3 -14 Invoice 1310450 3/1412014 3/2012014 Cash Payment E 680 - 49800 -307 Admin /Finance /Compute MGMT FEES 4114 Invoice 1316013 3/28/2014 $115.97 Cash Payment E 680- 49800 -151 Worker s Comp Insuranc WORKERS COMP 1/14 Invoice 1311977 3/21/2014 E 680 -49800 -130 Employer Paid Ins (GEN Transaction Date 4/1/2014 Wells Fargo HRA 10120 Total 04/01114 11:08 AM Page 1 $7.65 $15.76 $9.68 $9.55 $2,265.00 $137.49 $2,445.13 Pre - Written Check $0.00 Checks to be Generated by the Computer $4,650.69 Total $4,650.69 -5- 1 COMMON BOND COMMUNITIES _ _Refer Cash Payment E 680 - 49800 -101 F T Empl Regular PR 3 -20 -14 MGR SALARY $807.77 ' Invoice 1311978 3/20/2014 Cash Payment E 680 - 49800 -111 Other IKM Maint PR 3 -20 -14 MTCE SALARY $576.00 Invoice 1311986 3/2012014 Cash Payment E 680 - 49800 -122 FICA PR 3 -20 -14 MGR & CARETAKER ER TAX $115.97 Invoice 1311979 3120/2014 Cash Payment E 680 -49800 -130 Employer Paid Ins (GEN PR 3 -20 -14 MTCE ER TAX & INSURANCE $186.94 Invoice 1311987 3/20/2014 Cash Payment E 680 - 49800 -131 Employer Paid Health PR 3 -20 -14 MGR ER PINS- BENEFITS $133.40 Invoice 1311981 3120/2014 Cash Payment E 680 -49800 -121 PERA PR 3 -20 -14 MGR ER 401 K MATCH $30.18 Invoice 1311982 3/20/2014 Cash Payment E 680 - 49800 -103 Part-Time Employees PR 3 -20 -14 CARETAKER SALARY $333.38 Invoice 1311984 3/20/2014 Cash Payment E 680 - 49800 -130 Employer Paid Ins (GEN PR 3 -20 -14 MTCE ER 401 K MATCH $21.92 Invoice 1311990 3120/2014 Transaction Date 4/1/2014 Wells Fargo HRA 10120 Total $2,205.56 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $4,650.69 $4,650.69 Pre - Written Check $0.00 Checks to be Generated by the Computer $4,650.69 Total $4,650.69 -5- Date: April 2, 2014 To: HRA Board Chair and Commissoners From: Catherine Pausche, Finance Director /Clerk/Treasurer Subject: Indian Knoll Manor Capital Funds HUD has announced capital grant awards for 2014 and I have attached the necessary documentation required to accept the award. As you will see, "Unit Upgrades" have been slated for the next several years. It is an option to amend this plan if other, more urgent needs come up, which is likely in the near future. I will begin to look for vendors who can perform a RAD Compliant Physical Needs Assessment, which will be required if IKM is approved for a RAD conversion to project based Section 8 housing. The following page shows a summary of how capital funds have been used since 2008 and what the current outstanding grants will be used for. Please let Catherine know if you have any questions regarding this matter at (952)472 -0633. Indian Knoll Manor Capital Fund Summary (2008 - 2014) Year Project Description jArnount Closed Out (Y /N) 2008 Heating and Ventilation Upgrades $ 37,787.00 2008 High Efficiency Hot Water Heaters $ 14,005.00 TOTAL $ 51,792.00 Y 2009 Operations $ 19,480.00 Driveway /Sidewalk /Landsca ping 12,029.00 2010 2009 Replacement $ 32,041.00 TOTAL $ 51,521.00 Y 2009 ARRA High Efficiency Hot Water Heaters $ 7,535.00 2009 ARRA Hazardous Material Abatement $ 58,023.00 TOTAL $ 65,558.00 Y 2010 Lighting Retrofits $ 12,029.00 2010 Replace Fire Alarm System $ 17,518.00 2010 Operating $ 21,857.00 TOTAL $ 51,404.00 Y 2011 Lighting Retrofits $ 13,228.00 2011 Retaining Wall $ 15,000.00 2011 Operations $ 14,166.00 TOTAL $ 42,394.00 Y 2012 Operations $ 39,243.00 TOTAL $ 39,243.00 Y 2013 Unit Upgrades $ 37,706.00 TOTAL $ 37,706.00 N 2014 Unit Upgrades $ 39,126.00 TOTAL $ 39,126.00 N -7- WHEREAS, the U.S. Department of Housing and Urban Development has agreed to provide Capital Fund Program (CFP) assistance to the HRA of the City of Mound, Minnesota, for the purpose of helping the HRA in carrying out capital and management activities at the Indian Knoll Public Housing Development, and WHEREAS, the HRA of the City of Mound has previously approved a five year action plan for capital improvements at the Indian Knoll Public Housing Development, NOW THEREFORE, BE IT RESOLVED, The Board of the Mound Housing and Redevelopment Authority approves the following: 1) Capital Fund Program Amendment for Fiscal Year 2014, as presented in Exhibit A 2) Capital Fund Program Five Year Action Plan for 2014 — 2018, as presented in Exhibit B 3) 2014 Capital Fund Annual Statement, as presented in Exhibit C 4) Civil Rights Certification, as presented in Exhibit D Adopted this 8th day of April, 2014. Attest: Catherine Pausche, City Clerk in Mark Hanus, Mound HRA Chair 2014 Capital Fund Capital Fund Program U.S. Department of Housing (CFP) Amendment and Urban Development To The Consolidated Annual Contributions Office of Public and Indian Housing Contract (form HUD - 53012) Exhibit: A Page 1 of 1 Whereas, (Public Housing Authority) HRA of the City of Mound, Minnesota MN074 (herein called the "PHA ") and the United States of America, Secretary of Housing and Urban Development (herein called "HUD ") entered into Consolidated Annual Contributions Contracts) ACC(s) Numbers(s) C -858 dated 5/14/1970 Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment, to the PHA in the amount to be specified below for the purpose of assisting the PHA in carrying out development, capital and management activities at existing public housing projects in order to ensure that such projects continue to be available to serve low- income families. HUD reserves the right to provide additional CFP assistance in this FY to the PHA. HUD will provide a revised ACC Amendment authorizing such additional amounts. $ $39,126.00 for Fiscal Year 2014 to be referred to under Capital Fund Grant Number MN46PO7450114 PHA Tax Identification Number (TIN): On File DUNS Number: On File Whereas, HUD and the PHA are entering into the CFP Amendment Number Now Therefore, the ACC(s) is (are) amended as follows: However, the provisions of Section 7 of the ACC shall remain in effect for so 1. The ACC(s) is (are) amended to provide CFP assistance in the amount long as HUD determines there is any outstanding indebtedness of the PHA to specified above for development, capital and management activities of PHA HUD which arose in connection with any public housing projechs) under the projects. This CFP Amendment is a pan of the ACC(s). ACC(s) and which is not eligible for forgiveness, and provided furtherthat, no disposition of any project covered by this amendment shall occur unless 2. The PHA must carry out all development, capital and management activities in accordance with the United Slates Housing Act of 1937 (the Act), 24 CFR Pan 905 (the Capital Fund Final rule) published at 78 Fed. Reg. 63748 (October 24, 2013), as well as other applicable HUD requirements. 1 The PHA has a HUD - approved Capital Fund Five Year Action Plan and has complied with the requirements for reporting on open grants through the Performance and Evaluation Report. The PHA must comply with 24 CFR 905.300 of the Capital Fund Final rule regarding amendment of the Five Year Action Plan where the PHA proposes a Significant Amendment the Capital Fund Five Year Action Plan. 4. For cases where HUD has approved a Capital Fund Financing Amendment to the ACC, HUD will deduct the payment for amortization scheduled payments from the grant immediately on the effective date of this CFP Amendment. The payment of CFP funds due per the amortization scheduled will be made directly to a designated trustee within 3 days of the due date. 5. Unless otherwise provided, the 24 month time period in which the PHA must obligate this CFP assistance pursuant to section 9g)(1) of the Act and 48 month time period in which the PHA must expend this CFP assistance pursuant to section 90)(5) of the Act starts with the effective date of this CFP amendment (the date on which CFP assistance becomes available to the PHA for obligation). Any additional CFP assistance this FY will start with the same effective dale. 6. Subject to the provisions of the ACC(s) and paragraph 3, and to assist in development, capital and management activities, HUD agrees to disburse to the PHA or the designated trustee from time to time as needed up to the amount of the funding assistance specified herein. 7. The PHA shall continue to operate each public housing project as low - income housing in compliance with the ACC(s), as amended, the Act and all HUD regulations for a period of twenty years after the last disbursement of CFP assistance for modernization activities for each public housing project or portion thereof and for a period of forty years after the last distribution of CFP assistance for development activities for each public housing project and for a period of ten years following the last payment of assistance from the Operating Fund to each public housing project. approved by HUD. 8. The PHA will accept all CFP assistance provided for this FY. If the PHA does not comply with any of its obligations under this CFP Amendment and does not have its Annual PHA Plan approved within the period specified by HUD, HUD shall impose such penalties or take such remedial action as provided by law. HUD may direct the PHA to terminate all work described in the Capital Fund Annual Statement of the Annual PHA Plan. In such case, the PHA shall only incur additional costs with HUD approval. 9, Implementation or use of funding assistance provided under this CFP Amendment is s�u��b�1�e_7�cl to the attached corrective action order(s). (markone): IT Yes ® No 10. The PHA is required to report in the format and frequency established by HUD on all open Capital Fund grants awarded, including information on the installation of energy conservation measures. 11. If CFP assistance is provided for activities authorized pursuant to agreements between HUD and the PHA under the Rental Assistance Demonstration Program, the PHA shall follow such applicable statutory authorities and all applicable HUD regulations and requirements. For total conversion of public housing projects, the provisions of Section 7 of the ACC shall remain in effect for so long as HUD determines there is any outstanding indebtedness of the PHA to HUD which arose in connection with any public housing projects(s) under the ACC(s) and which is not eligible for forgiveness, and provided further that, no disposition or conversion of any public housing project covered by these terms and conditions shall occur unless approved by HUD. For partial conversion, the PHA shall continue to operate each non - converted public housing project as low- income housing in accordance with paragraph 7. 12. CFP assistance provided as an Emergency grant shall be subject to a 12 month obligation and 24 month expenditure time period, respectively. CFP assistance provided as a Safety and Security or Natural Disaster grant shall be subject to a 24 month obligation and 48 month expenditure time period, respectively. The start dale shall be the date on which such funding becomes available to the PHA for obligation. The PHA must record the Dectaration(s) of Trust within 60 days of the effective date or HUD will recapture the funds. The parties have executed this CFP Amendment, and it will be effective on 5/13/2014. This is the date on which CFP assistance becomes available to the PHA for obligation. 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Warring: HUD will rosecute false claims and statements. Conviction ma result in criminal and /or civil penalties. 18 U.S.C. 1001 1010 1012 31 U.S.C. 3729 3802 Name of Authorized OfFicial Title 6i Date -16- form HUD - 50077 -CR (1/2009) OMB Approval No. 2577 -0226