2013-10-08 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
MOUND HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, OCTOBER 8, 2013 6:50 P.M.
MOUND CITY COUNCIL CHAMBERS
Page
Open meeting
2. Action approving agenda, with any amendments
Action approving September 24, 2013 regular meeting minutes
4. Action approving claims 2 -7
Catherine Pausche, HRA Treasurer, requesting action on a 8 -17
Resolution Approving the Capital Fund Program Amendment
for Fiscal Year 2013, the 2013 Capital Fund Annual Statement,
the Capital Fund Program Five Year Action Plan for 2013 -2017,
and the Civil Rights Certification
6. Catherine Pausche, HRA Treasurer, requesting action on a 18 -28
Resolution Authorizing the Execution and Delivery of a
Management Agreement with Common Bond Communities for
the period January 1, 2014 through December 31, 2014
7. Adjourn
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
SEPTEMBER 24, 2013
The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met
in regular session on Tuesday, September 24, 2013, at 6:55 p.m. in the council chambers of
City Hall.
Members present: Chair Mark Hanus; Commissioners Ray Salazar, Kelli Gillispie, Heidi Gesch
and Mark Wegscheid
Others present: City Manager Kandis Hanson, Finance Dir /Clerk/Treasurer Catherine Pausche,
Community Development Director Sarah Smith, Public Works Director Carlton Moore, Dan
Faukner, Allen Peterson, Sue Claire, Randy Johnson, K. Dressel, Bob Hanson, Hassan Afshar,
Scott Hayes, Kayla Clement, Nancy Clement, Theresa Malloy, Robert Feriancek, Ana Colianni,
Aileen Butterfield, Virginia Gardstrom, and Terry Maly
1. Open meeting
Chair Mark Hanus called the meeting to order at 6:56 p.m.
2. Approve agenda
MOTION by Salazar, seconded by Gesch, to approve the agenda. All voted in favor. Motion
carried.
3. Approve minutes
MOTION by Salazar, seconded by Gesch, to approve the minutes of the September 10, 2013
regular meeting. The following voted in favor: Hanus, Salazar, Gesch and Wegscheid. The
following voted against: None. Gillispie abstained due to not being present.
4 Approve claims
MOTION by Salazar, seconded by Gesch to approve the claims in the amount of $5,083.64. All
voted in favor. Motion carried.
6. Adjourn
MOTION by Salazar, seconded by Gesch to adjourn at 6:57 p.m. All voted in favor. Motion
carried.
Attest: Catherine Pausche, Clerk
-1-
Chair Mark Hanus
2013
2013
r. 1 oil AMU
100813 H RA
-2-
DOLLAR
AMOUNT
$10,161.12
$7,542.77
••
MOUND, MN
10/03/132:00 PM
Transaction Date 10/3/2013
Page 1
Payments
"now
PHONE SERVICE IKM 9-13-13 THRU 10-12-13
CITY _0f __M__0Ll
Current Period: October 2013
Wells Fargo HRA 10120 Total
. . . . ... . .. N"a
Batch Name 100813HRA User Dollar Amt $10,161.12
REPLACE GASKET & 2 0 RINGS #209-]KM
Payments Computer Dollar Amt $10,161.12
$0.00 In Balance
Wells Fargo HRA 10120 Total
,"I'll-,
Refer 6 ALLIED WASTE
-1— 111,1111-11 1 _11111111 1111-- 1111.1-11 111-111111
Cash Payment E 680-49800-384 Refuse/Garbage Disposa GARBAGE SVCE SEPT 2013 IKM
$227.97
Invoice 0894-003273740 8/25/2013
TO 1 BDR CONVERSION
Transaction Date 1013/2013 Wells Fargo HRA 10120 Total
1 1 1 11 11111111
$227.97
111-
1111 11 1 ...... I - 11 "1 "I'll" I— 111-11111-1 - 11 111111___ 111-11-1 1 .,...,...._a. ., 1 ",-I'll" 11 "1 "1
Refer I CENTERPOINT ENERGY (MINNEG
1 11
Cash Payment E 680-49800-383 Gas Utilities GAS SERVICE 8-20 THRU 9-19 IKM
$1,456.00
Invoice 10082013 9/19/2013
TAKE UP & INSTALL GLUE DIRECT CARPET,
Transaction Date 9/25/2013 Wells Fargo HRA 10120 Total
1 111 1-1-11111 ", 11111-1111111 1 11 I'll—
$1,456.00
11 1-1 _1111- 11-111-11111 "1 1 1111-11.1--l-1-111 - -1-1 1111 1 11111111 -1--l. -11, I'll,
Refer 6 CUTTING EDGE PROPERTY MTCE,
1-
Cash Payment E 680-49800-440 Other Contractual Servic AUG 2013 WEEKLY GRASS CUTTING IKM
$400.78
Invoice 32948 8/31/2013
Transaction Date 10/312013 Wells Fargo HRA 10120 Total
Refer 7 FRED HOFF PAINTING
Cash Payment E 680-49800-402 Building Maintenance PAINT WALLS & BATHROOM CEILING #212
IKM
Invoice 287 9124/2013
Cash Payment E 680-49800-402 Building Maintenance PAINT WALLS & BATHROOM CEILING #214
IKM
Invoice 287 9/24/2013
Cash Payment E 680-49800-402 Building Maintenance PAINT & PATCH WOMEN'S BATHROOM IKM
Invoice 287 9/24/2013
Transaction Date 10/3/2013
Wells Fargo HRA 10120 Total
Refer 2 FRONTIER/CITIZENS COMMUNICA
Cash Payment E 680-49800-321 Telephone & Cells
PHONE SERVICE IKM 9-13-13 THRU 10-12-13
Invoice 10082013 9/13/2013
Transaction Date 9/2712013
Wells Fargo HRA 10120 Total
Refer 8 GARYS SEWER AND DRAIN
Cash Payment E 680-49800-401 Building Repairs
REPLACE GASKET & 2 0 RINGS #209-]KM
Invoice 13299 9/2612013
Transaction Date 10/3/2013
....
"I'll I
Wells Fargo HRA 10120 Total
,"I'll-,
-.111, 111111-1111-11 111, 1-111-11-1 - I'llm...._,1- -,
.111111 1111111111 '',
Refer 9 GENEALLENDESIGN
-1— 111,1111-11 1 _11111111 1111-- 1111.1-11 111-111111
Cash Payment E 680-49800-500 Capital Outlay FA
HOURLY DESIGN, CONSULTATION-STUDIO
TO 1 BDR CONVERSION
Invoice 3491 9/3012013
Project CF12
Transaction Date 10/3/2013
Wells Fargo HRA 10120 Total
Refer 10 HAMERNICK DECORATING COMP
Cash Payment E 680-49800-402 Building Maintenance
TAKE UP & INSTALL GLUE DIRECT CARPET,
INSTALL VINYL & BASE- IKM #304
Invoice CG308265 8/2812013
Transaction Date 1013/2013
Wells Fargo HRA 10120 Total
Refer_ 11 HD SUPPLY FACILITIES MAtNTEN
Cash Payment E 680-49800-210 Operating Supplies
55-60 GAL TRASH LINERS- IKM
Invoice 9124903423 9113/2013
-3-
$400.78
$163.35
$220.95
$250.00
$634.30
$261.85
$261.85
$116.23
$116.23
$180.00
$180.00
$739.77
$739.77
$69.42
MOUND, MN 10/03/132:00 PM
Page 2
% Payments
i
CITY OF MOUND
Current Period: October 2013
� v. M,�
Cash Payment E 680 - 49800 -220 Repair /Maint Supply
4' ONE -LIGHT UNDERCABINET FIXTURE
$76.93
Invoice 9121549594 4/8/2013
_-
E 680 - 49800 -381 Electric Utilities
Invoice 0489719982 9/25/2013
Transaction Date 10/3/2013
Wells Fargo HRA 10120 Total
$146.35
Refer 16 KLEPPINGER,DEBRA _
Cash Payment G 680 -22830 Security Deposits -Tenant
SECURITY DEPOSIT REFUND -IKM #214- D.
$305.00
KLEPPINGER
Invoice 10082013 9/11/2013
Cash Payment G 680 -22833 Security Deposit - Interest
SECURITY DEPOSIT INTEREST -IKM #214- D.
$3.06
KLEPPINGER
Invoice 10082013 9/11/2013
Gash Payment R680-49800-38100 Dwelling Rental
BAL AUGUST RENT DUE -IKM #214- D.
- $116.00
KLEPPINGER
Invoice 10082013 9/11/2013
Transaction Date 10/3/2013
Wells Fargo HRA 10120 Total
$192.06
_Refer 12 LEVEL ONE CORE LEASING SOLO
- --
- _-
Cash Payment E 680 - 49800 -475 Tenant Related Services
SEPT CALL CENTER MTCE PLAN & ROLL
$151.00
OVER PHONE NUMBER IKM
Invoice 0351829 9/1/2013
Transaction Date 10/312013
Wells Fargo HRA 10120 Total
$151.00
Refer 4 MOUND, CITY OF _
Cash Payment E 680 - 49800 -382 Water Utilities
WATER SVC 8 -1 -13 THRU 9 -3 -13 IKM
$2,352.50
Invoice 10082013 9/20/2013
Transaction Date 9/27/2013
Wells Fargo HRA 10120 Total
$2,352.50
Refer 13 MULTIHOUSING CREDIT CONT_RO
Cash Payment E 680 - 49800 -475 Tenant Related Services
PROSPECTIVE IKM TENANT BACKGROUND
$20.00
CHECKS AUG 2013
Invoice 13080375 8/3112013
Cash Payment E 680 - 49800 -475 Tenant Related Services
PROSPECTIVE IKM TENANT BACKGROUND
$40.00
CHECKS JULY 2013
Invoice 13070365 7/31/2013
Transaction Date 10/3/2013
Wells Fargo HRA 10120 Total
$60.00
Refer 14 OFFICE DEPOT - IKM _
Cash Payment E 680 - 49800 -200 Office Supplies
PAPER SHREDDER, LAMINATOR &
$106.84
POUCHES
Invoice 675634529001 9/13/2013
Transaction Date 10/3/2013
Wells Fargo HRA 10120 Total
$106.84
Refer 15 WILMAR _
Cash Payment E 680- 49800 -210 Operating Supplies
CLEANING SUPPLIES- WINDOW WASHER,
$172.59
ODOR ELIMINATOR, URINAL BLOCKS
Invoice 296627581 9/24/2013
Cash Payment E 680 - 49800 -210 Operating Supplies
Invoice 295250344 9/4/2013
Transaction Date
10/312013
Refer
- - -�
3 XCEL ENERGY
Cash Payment
_-
E 680 - 49800 -381 Electric Utilities
Invoice 0489719982 9/25/2013
Transaction Date
9127/2013
FANS- UNIT #107 & #214 IKM
Wells Fargo HRA 10120 Total
ELECTRIC SERVICE 8 -24 THRU 9 -23 IKM
Wells Fargo HRA 10120 Total
KIM
$136.80
$309.39
$2,826.08
$2,826.08
MOUND, MN 10/03/132:00 PM
Page 3
/ Payments
CITY QF wt?UNIt--
Current Period: October 2013
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $10,161.12
$10,161.12
Pre - Written Checks $0.00
Checks to be Generated by the Computer $10,161.12
Total $10,161.12
-5-
Invoice 1211371 916/2013
Cash Payment
E 680- 49800 -131 Employer Paid Health
MOUND, MN
10/02/133:05 PM
Invoice 1211354
9/6/2013
Page 1
Cash Payment
E 680 - 49800 -121 PERA
Payments
$35.59
Invoice 1211355
9/6/2013
CITY OF MOUND
E 680 - 49800 -321 Telephone & Cells
OFFICE CELL PHONE ALLOWANCE 9 -6 -13
$25.18
Invoice 1211356
Current Period: October 2013
Cash Payment
E 680 - 49800 -103 Part-Time Employees
PAYROLL 9 -6 -13 JANITOR SALARY
Batch Name
1008COMBOND
User Dollar Amt $7,542.77
Payments
Computer Dollar Amt $7,542.77
PAYROLL 9 -6 -13 MTCE ER 401 K MATCH
$22.83
Invoice 1211372
$0.00 In Balance
Refer
1 COMMON BOND COMMUNITIES_ _
E 680 - 49800 -321 Telephone & Cells
Cash Payment
E 680- 49800 -101 F T Empi
Regular PAYROLL 9 -6 -13 OFFICE SALARY
$1,009.71
Invoice 121.1352
9/612013
Cash Payment
E 680 - 49800 -122 FICA
Cash Payment
E680-49800-111 Other
IKM Maint PAYROLL 09 -6 -13 MTCE SALARY
$646.20
Invoice 1211369
9/6/2013
Cash Payment
E 680 - 49800 -130 Employer Paid Ins (GEN
Cash Payment
E 680- 49800 -122 FICA
PAYROLL 9 -6 -13 OFFICE ER TAX
$7150
Invoice 1211353
9/6/2013
Invoice 1211360
9/6/2013
Cash Payment
E 680 -49800 -130 Employer Paid Ins (GEN PAYROLL 9 -6 -13 MTCE ER TAX &
$258.57
E 680- 49800 -111 Other IKM Maint
PAYROLL 09 -6 -13 ON -CALL MTCE SALARY
INSURANCE
Invoice 1211359
Invoice 1211371 916/2013
Cash Payment
E 680- 49800 -131 Employer Paid Health
PAYROLL 9 -6 -13 OFFICE ER INSURANCE
$105.37
Invoice 1211354
9/6/2013
Cash Payment
E 680 - 49800 -121 PERA
PAYROLL 9 -6 -13 OFFICE ER 401K MATCH
$35.59
Invoice 1211355
9/6/2013
Cash Payment
E 680 - 49800 -321 Telephone & Cells
OFFICE CELL PHONE ALLOWANCE 9 -6 -13
$25.18
Invoice 1211356
9/6/2013
Cash Payment
E 680 - 49800 -103 Part-Time Employees
PAYROLL 9 -6 -13 JANITOR SALARY
$391.13
Invoice 1211357
9/6/2013
Cash Payment
E 680 - 49800 -121 PERA
PAYROLL 9 -6 -13 MTCE ER 401 K MATCH
$22.83
Invoice 1211372
9/61201.3
Cash Payment
E 680 - 49800 -321 Telephone & Cells
MTCE CELL PHONE ALLOWANCE 9 -6 -13
$14.13
Invoice 1211373
9/6/2013
Cash Payment
E 680 - 49800 -122 FICA
PAYROLL 9 -6 -13 JANITOR ER TAX
$4229
Invoice 1211358
9/6/2013
Cash Payment
E 680 - 49800 -130 Employer Paid Ins (GEN
PAYROLL 9 -6 -13 ON -CALL MTCE ER TAX &
$8.34
INSURANCE
Invoice 1211360
9/6/2013
Cash Payment
E 680- 49800 -111 Other IKM Maint
PAYROLL 09 -6 -13 ON -CALL MTCE SALARY
$80.08
Invoice 1211359
9/612013
Cash Payment
E 680 - 49800 -121 PERA
PAYROLL 9 -6 -13 ON -CALL MTCE ER 401K
$2.78
MATCH
Invoice 1211362
9/6/2013
Cash Payment
E 680 - 49800 -321 Telephone & Cells
ON -CALL MTCE CELL PHONE ALLOWANCE
$2.10
9 -6 -13
Invoice 1211363
9/6/2013
Transaction Date
10/1/2013
Wells Fargo HRA 10120 Total
$2,717.80
2 COMMON BOND COMMUNITIES _
_Refer
Cash Payment
E 680 - 49800 -430 Miscellaneous
AMERIPRIDE MT /CT UNIFORMS 8 -13
$17.43
Invoice 1211376
- 9/6/2013
Cash Payment
E 680 - 49800 -430 Miscellaneous
ADP PROCESSING 9/13
$15.59
Invoice 1215895
9/30/2013
Cash Payment
E 680- 49800 -135 Employer Health Care S
BENEFITS CONSULTING 9/13
$12.05
Invoice 1215894
9/30/2013
Cash Payment
E 680 - 49800 -322 Postage
POSTAGE 9/13
$1.78
Invoice 1215893
9/30/2013
Cash Payment
E 680- 49800 -307 Admin /Finance /Compute
MGMT FEES 10113
$2,265.00
Invoice 1215891
9/30/2013
-6-
MOUND, MN 10/02/13 3:05 PM
'-�� Page 2
Payments
CITY OF it 0__lJ _[i
Current Period: October 2013
Transaction Date 10/1/2013 Wells Fargo HRA 10120 Total $2,311.85
Refer 3 COMMON BOND COMMUNITIES
Cash Payment
E 680 - 49800 -101 F T Empl Regular
PAYROLL 9 -20 -13 OFFICE SALARY
Invoice 1211377
9120/2013
E 680 - 49800 -121 PERA
Cash Payment
E 680 - 49800 -111 Other IKM Maint
PAYROLL 09 -20 -13 MTCE SALARY
Invoice 1211383
9/20/2013
Cash Payment
E 680 - 49800 -122 FICA
PAYROLL 9 -20 -13 OFFICE ER TAX
Invoice 1211378
9/20/2013
Cash Payment
E 680- 49800 -130 Employer Paid Ins (GEN
PAYROLL 9 -20 -13 MTCE ER TAX &
INSURANCE
Invoice 1211385
9/20/2013
Cash Payment
E 68049800 -131 Employer Paid Health
PAYROLL 9 -20 -13 OFFICE ER INSURANCE
Invoice 1211379
9/20/2013
Cash Payment
E 680 - 49800 -121 PERA
PAYROLL 9 -20 -13 OFFICE ER 401K MATCH
Invoice 1211380
9/20/2013
Cash Payment
E 680- 49800 -103 Part-Time Employees
PAYROLL 9 -20 -13 JANITOR SALARY
Invoice 1211381
9/20/2013
Cash Payment
E 68049800 -121 PERA
PAYROLL 9 -20 -13 MTCE ER 401K MATCH
Invoice 121.1386 9/20/2013
Cash Payment E 680 - 49800 -122 FICA PAYROLL 9 -20 -13 JANITOR ER TAX
Invoice 1211382 9/20/2013
Transaction Date 10/1/2013 Wells Fargo HRA 10120
Refer 4 COMMON BOND COMMUNITIES
Cash Payment
E 680 - 49800 -121 PERA
Invoice 216293
9/30/2013
Cash Payment
E 680 - 49800 -121 PERA
Invoice 216404
9130/2013
Transaction Date
10/212013
Fund Summary
680 HRA PUBLIC HOUSING
ADP 401 K ADMIN FEES 8/13
ADP 401K ADMIN FEES 9/13
Total
Wells Fargo HRA 10120 Total
10120 Wells Fargo HRA
Pre - Written Checks $0.00
Checks to be Generated by the Computer $7,542.77
Total $7,542.77
-7-
$1,009.71
$612.00
$73.50
$255.18
$105.37
$35.59
$346.50
$21.64
$37.47
$2,496.96
$8.08
$8.08
$16.16
MEMORANDUM
Date: October 3, 2013
To: HRA Board Chair and Commissoners
From: Catherine Pausche, Finance Director /Treasurer
Subject: Indian Knoll Manor Update
HUD has announced capital grant awards for 2013 and I have attached the necessary
documentation required to accept the award. As you will see, "Unit Upgrades" have been slated
for the next several years. It is an option to amend this plan if other, more urgent needs come up,
which is likely in the near future.
A HUD Physical Needs Inspection has been scheduled for November 18, 2013. Our last
inspection was January 3, 2012, and considerable cost goes into preparing for these inspections.
A transfer from the capital fund to the operating fund may be necessary once costs are
determined. In addition, capital funds can be used to pay for a Physical Needs Assessment that
is required by HUD. Staff is in the process of trying to identify a suitable vendor to perform this
assessment.
In the near future, Staff will be requesting HUD's approval to turn the 16 studio units into one
bedrooms. This is part of the "unit upgrades." One bedrooms are in higher demand and the rent
subsidy is higher for one bedrooms compared to studios. The option to turn two studios into a
two bedroom was cost prohibitive and HUD would have required a market demand study to
justify.
Common Bond has agreed to the same terms as the current management agreement for 2014.
The process to do a voluntary conversion to project based Section 8 is a lengthy one and Staff
recommends continuing our agreement with Common Bond until a solution to ownership can be
achieved.
The 2014 Indian Knoll Operating Budget will be brought forward at a November HRA meeting
to allow for further assessment.
Please let Catherine know if you have any questions regarding this matter at (952)472 -0633.
in
Affidavit of Publication
State of Minnesota, County of Hennen pin.
Keith P. Anderson, being duly sworn, on oath says
that he is an authorized agent and employee of the
publisher of the newspaper known as THE LAKER,
Mound, Minnesota, and has full knowledge of the
facts which are stated below:
A.)The newspaper has complied with all the require-
ments constituting qualifications as a qualified
newspaper, as provided by Minnesota Statute
331A.02, 331A.07, and other applicable laws, as
amended. /
B.) The printed
1'✓GC7%Cj
which is attached was cut from the columns of said
newspaper, and was printed and published once
each week for I successive weeks:
It was ))first published Saturday,
the�dayof /0, - .j 2013
and was thereafter printed/and published every
Saturday, to and including Saturday,
L
the day of 2013
f
Authorized Agent
Subscribed and to me on this
—2 day of ,worn G � 20 13
BY Notary PIItrire--'
M�.y• i. rteue.8Ba4y'tlagF6V6d.
NORMA R. CARSTENSEN
NOTARY PUBLIC - MINNESOTA
�a. ,.. My Comm. Exp. Jan. 31, 2014
p.n®a®
Rate Information
(1) Lowest classified rate paid by commercial users for com-
parable space: $15.50 per inch.
(2) Maximum rate allowed by law for above matter: $15.50.
(3) Rate actually charged for above matter: $7.80 per inch.
Each additional successive week: $5.40.
in
RESOLUTION NO 13-
APPROVING THE CAPITAL FUND PROGRAM AMENDMENT FOR
FISCAL YEAR 2013, THE 2013 CAPITAL FUND ANNUAL
STATEMENT, THE CAPITAL FUND PROGRAM FIVE YEAR
ACTION PLAN FOR 2013 - 20179 AND THE CIVIL RIGHTS
CERTIFICATION
WHEREAS, the U.S. Department of Housing and Urban Development has agreed to
provide Capital Fund Program (CFP) assistance to the HRA of the City of Mound,
Minnesota, for the purpose of helping the HRA in carrying out capital and management
activities at the Indian Knoll Public Housing Development, and
WHEREAS, the HRA of the City of Mound has previously approved a five year action
plan for capital improvements at the Indian Knoll Public Housing Development,
NOW THEREFORE, BE IT RESOLVED, The Board of the Mound Housing and
Redevelopment Authority approves the following:
1) Capital Fund Program Amendment for Fiscal Year 2013, as presented in Exhibit
A
2) 2013 Capital Fund Annual Statement, as presented in Exhibit B
3) Capital Fund Program Five Year Action Plan for 2013 — 2017, as presented in
Exhibit C
4) Civil Rights Certification as presented in Exhibit D
Adopted this 8'h day of October, 2013.
Attest: Catherine Pausche, City Clerk
-10-
Mark Hanus, Mound HRA Chair
2013 Capital Fund
Capital Fund Program U.S. Department of Housing
(CFP) Amendment and Urban Development
To The Consolidated Annual Contributions Office of Public and Indian Housing
Contract (form HUD - 53012) HRA 7r THE C MOUND,
Whereas, (Public Housing Authority) MINNESOTA MN074 (herein called the "PHA ")
and the United States of America, Secretary of Housing and Urban Development (herein called "HUD ") entered into Consolidated Annual Contributions
Contract(s) ACC(s) Numbers(s) C -858 dated 6/3/1970
Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment, to the PHA in the amount to be specified below for the
purpose of assisting the PHA in carrying out capital and management activities at existing public housing developments in order to ensure that such
developments continue to be available to serve low- income families. HUD reserves the right to provide additional CFP assistance in this FY to the
PHA. HUD will provide a revised ACC Amendment authorizing such additional amounts.
$ $37,706.00 for Fiscal Year 2013 to be referred to under Capital Fund Grant Number MN46PO7450113
PHA Tax Identification Number (TIN): On File DUNS Number: On File
Whereas, HUD and the PHA are entering into the CFP Amendment Number
Now Therefore, the ACC(s) is (are) amended as follows:
Housing Ad of 1937, as amended, (the "Act ") and 48 month time period in
t.The ACC(s) is (are) amended to provide CFP assistance in the amount
which the PHA must expend this CFP assistance pursuant to section 90)(5) of
specified above for capital and management activities of PHA developments,
the Act starts with the effective date of this CFP amendment (the date on which
This amendment is a part of the ACCS).
CFP assistance becomes available to the PHA for obligation). Any additional
CFP assistance this FY will start with the same effective date.
2. The capital and management activities shall be carried out in accordance
with all HUD regulations and other requirements applicable to the Capital Fund
Program.
3. (Check one)
a. For Non - qualified PHAs:
(i) In accordance with the HUD regulations, the Annual
PHA Plan has been adopted by the PHA and approved by HUD, and may
be amended from time to time. The capital and management activities
shall be carried out as described in the CFP Annual Statement/Performance
and Evaluation Report (HUD- 50075.1).
OR
(ii) If the Annual PHA Plan has not been adopted by the PHA and
approved by HUD, the PHA may use its CFP assistance under this contract for
work items contained in its CFP- Five -Year Action Plan (HUD- 50075.2), before
the Annual PHA Plan is approved.
b. For Qualified PHAs:
_(l) The CFP Annual Statement/Performance and Evaluation Report
(HUD - 50075.1) has been adopted by the PHA and verified by HUD. The
capital and management activities shall be carried out as described therein.
OR
(ii) If the CFP Annual Statement/Performance and Evaluation Report
has not been adopted by the PHA and /or verified by HUD, the PHA may use its
CFP assistance under this contract for work Hems contained in its approved
CFP 5 -Year Action Plan (HUD- 50075.2), before the CFP Annual
Statement/Performance and Evaluation Report is adopted by the PHA and
verified by HUD.
For cases where HUD has approved a Capital Fund Financing Amendment to
the ACC (CFF Amendment attached), HUD will deduct the payment for
amortization scheduled payments from the grant immediately on the effective
date of this CFP Amendment. The payment of CFP funds due per the
amortization schedule will be made directly to a designated trustee (Trustee
Agreement attached) within 3 days of the due date.
Regardless of the selection above, the 24 month lime period in which the PHA
must obligate this CFP assistance pursuant to section 90)(1) of the United States
4. Subject to the provisions of the ACC(s) and paragraph 3. and to assist in the
capital and management activiies, HUD agrees to disburse to the PHA or the
designated trustee from time to time as needed up to the amount of the funding
assistance specified herein.
5. The PHA shall continue to operate each development as low- income housing
in compliance with the ACC(s), as amended, the Act and all HUD regulations for
a period of twenty years after the last disbursement of CFP assistance for
modernization activities for any public housing or portion thereof and for a period
of forty years after the last distribution of CFP assistance for development
activities for any public housing and for a period of ten years following the last
payment of assistance from the Operating Fund to the PHA. However, the
provisions of Section 7 of the ACC shall remain in effect for so long as HUD
determines there is any outstanding indebtedness of the PHA to HUD which
arose in connection with any developments) under the ACC(s) and which is not
eligible for forgiveness, and provided further that, no disposition of any
development covered by this amendment shall occur unless approved by HUD.
6. The PHA will accept all CFP assistance provided for this FY. If the PHA
does not comply with any of its obligations under this Amendment and does
not have its Annual PHA Plan approved within the period specified by HUD,
HUD shall impose such penalties or take such remedial action as provided
bylaw HUD may direct the PHA to terminate all work described in the
Capital Fund Annual Statement of the Annual PHA Plan. In such case, the
PHA shall only incur additional costs with HUD approval.
7. Implementation or use of funding assistance provided under this
Amendment is subject to the attached corrective action order(s).
re
(mark one) : Yes ✓ No
S. At a public housing development level and in the format and frequency
established by HUD, the PHA is required to report an all Capital Fund grants
awarded that have not closed, including information on the installation of
energy conservation measures.
The PHA acknowledges its responsibility for adherence to this amendment. The parties have executed this Amendment, and it will be
effective 9/9/2013. This is the date on which CFP assistance becomes available to the PHA for obligation.
PHA
-f3
Title Title
Previous versions obsolete _11- form ff UU--57FXU--A7T1747fG77—
qbo�
R
R p
w
� o
O U
x�
00
d
Q
J
b
0
N
w
5
O
x
O �
0
o �
R L
o
W a
b b
U w ro
Y �
� � U
Oq R
�ww
Q �a
U
o
�
i
v
s
9
a
i
C
i
0
U
n
.+
y
°
a.W
e
w
c
v
G C
ul C
U
U t7
e E
s.
° o
Q
u
vw, twi
n
C
C w
v
x
m
z
a
0
u
a.
'O
d
o
a
E
d
�
A
cKu
F
�
c
O
M
v
'=
M
m
�
�
N
e
�
w
o
r
O
W
Q
O
F
ryF
4)
°
s
z°
o
o
z Z'
A
❑
O
d
o
o
UUK❑
m '
�°
N
F
O
O
O
O
o
U
W
�
F � ❑
�
=
m
(T
O
�N.�N..
N
6.
N
N
V]
F y
v C
m .o
N �
g oa
c o
c
Q w
�5
K
�+ w
ow
+� o
a � o
C O Y
ro ry T
� � N
j j F
N °
U
C A
U
4� 10 C F
« O C
wp 9W � a
N V D ip
u �
F F r a
O 0 3
N Y
0
N
O
N
N
o..
§ })k
/ \(§
}) \\
\)
{
9
/
{�
(ƒ
)(
� \}
§gam
) r�t
\()
\\\
®s)
) ƒ\
}
3
)
\
2
_
ƒ
\
.
=m
\
\
\
�
)
\ \
cy
E
2(\y
»
\
\ \(
�
\\
)
3
�)
z=
)�
))
//
-a-
±x<
x
}
3
)
\
2
_
ƒ
=s
O N
n o c
j c a
� ea
C � 6
x
a � W
n •°
tea'
-o
0
xw
o O
e
8
i.
n
c"a
Z
W
a
0
d
N
8
i
w
C
W
4
b
U
0
N
vi
°o
N
a
S
0
m
}
w
�
O
O
chi r
vN,
vNi
o
Y
z�
K3
0
.y
CL
a
C
}
C
aw-
�
�"
F
p pN
O
O
U
O
N
O
�
c�J Lri,
utl Lv.
�Nh
�
N
K
Y
O
M
ro
r
i
O vi
C
0
0
O
U N
O
O
G
N
N
m �-
'a
v,
GY
C
G
x
3
z
9
N
or
,o v
m
U
�r
�
a
Y 4i.
N
Y
0
3
G
Y Nl
w
b
3
0
Q
C
N
oA c
c
�z
av�
z
ain400L10
114
u
z
�
Q
a
0
N
vi
°o
N
a
S
0
{ §(
j(
k
±
§
�
/
$
}
(
(
/
2
s
(
_
)
\
@
�
\
�
z
.\
�
)
)
\
\
\
/
/
m
\(
\
CIO
w!} }@
�$ \ »\
)/
\
@
\
z
.ƒ
Ĥ
�\
\
,
ƒ
3(
--
~
IMEN
�\
(
_
)
|Ik
\(
)
\
LD
r
)
{
}
(
/
/
}
LM
�
\
j
)
.
\
\
\
\
/
/
z
\�
\
�
\
�s
\
ƒ
z
\�
\
2/
J
e%
�\\
\ ƒ /7(/
�
±§
�
3a
/
f2
L�_Y,h,Prr
Civil Rights Certification U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 08/30/2011
Civil Rights Certification
Annual Certification and Board Resolution
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official if there is no Board of Commissioner, I approve the submission of the Plan for the PHA of which this
document is apart and make the following certification and agreement with the Department ofHousing and Urban Development
(HUD) in connection with the submission of the Plan and implementation thereof.
The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of
the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title 11 of
the Americans with Disabilities Act of 1990, and will affirmatively further fair housing.
KA0L � MIS 01i
PHA Naive PHA Number/HA Code
I hereby certify that all the rzmfornation stated herein, as well as an information provided in [he aceompaniment berm ith, is ime and accurate. W arrim HUD will
rosecute false claims and statements. Conviction ma result in criminal and /or civil enalties. 18 U.S.C. 1007 1010 1012 31 U.S.C. 3729 3802
Name of Authorized
�� Official Title `�
I kky-K l NItCS F� ®I OF =4 tLl�
signature Date 10 4l
form HUD - 50077 -CR (1/2009)
-17-
OMB Approval No. 2577 -0226
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
RESOLUTION NO. 13- H
A RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY
OF A MANAGEMENT AGREEMENT WITH COMMON BOND
COMMUNITIES FOR THE PERIOD
JANUARY 1, 2014 THROUGH DECEMBER 31, 2014
WHEREAS, the Mound Housing and Redevelopment Authority of Mound, Minnesota
(the "HRA ") owns and operates a 50 -unit low rent public housing project known as Indian Knoll
Manor (the "Project') in the city of Mound; and
WHEREAS, the HRA has requested the Common Bond Communities (the "Agent') to
manage the Project pursuant to Minnesota Statutes, Section 471.59, which provides that local
governmental units may by agreement jointly or cooperatively exercise any powers common to
them;
WHEREAS, the HRA proposes to enter into a management agreement with the Agent
pursuant to which the Agent will manage the Project; and
WHEREAS, the Board of Commissioners has been fully informed as to the nature and
content of the proposed management agreement;
NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Mound
Housing and Redevelopment Authority, that the Chair and Executive Director of the HRA are
authorized and directed to execute and deliver, on behalf of the HRA, a management agreement
with the Agent as presented in Exhibit A and made a part herein.
Adopted by the HRA this 8th day of October, 2013
Attest: Catherine Pausche, City Clerk
Chair Mark Hanus
MANAGEMENT AGREEMENT
AND COMMON BOND COMMUNITIES
THIS AGREEMENT, made by and between Mound Housing and
Redevelopment Authority ( "Owner ") with offices at Indian Knoll Manor, 2020
Commerce Boulevard, Mound, Minnesota 55364, and at City Hall, 2415
Wilshire Boulevard, Mound, Minnesota, 55364 and Common Bond
Communities, a Minnesota non - profit corporation ( "Agent ") with offices at
328 Kellogg Boulevard West, St. Paul, Minnesota 55102.
WHEREAS, the Housing and Redevelopment Authority of Mound, Mound, MN,
(HRA) entered into a Consolidated Annual Contributions Contract (ACC) No.
C -858, Parts A and B, on January 25, 1996, with the U.S. Department of
Housing and Urban Development (HUD), as amended, which provides
ongoing funding for the maintenance and operation of the HRA's public
housing projects; and
WHEREAS, under Section 5 of Part A of the ACC, the HRA shall develop and
operate all projects covered by the ACC in compliance with all the provisions
of the ACC and all applicable statutes, executive orders, and regulations
issued by HUD, as they shall be amended from time to time, including but
not limited to, those regulations promulgated by HUD at Title 24 of the Code
of Federal Regulations (CFR), which are hereby incorporated herein by
reference as if fully set forth herein; and
WHEREAS, under Section 5 of Part A of the ACC, the HRA shall ensure
compliance with such requirements by any contractor or subcontractor
engaged in the development or operation of a project covered by this ACC;
In consideration of the covenants herein contained, the parties hereto
agree as follows:
1. Appointment. The Owner hereby appoints the Agent, and the Agent
hereby accepts appointment, on the terms and conditions hereinafter
provided, as the Owner's exclusive agent to manage, and operate the
50 -unit apartment building located in Mound, Minnesota, commonly
known as Indian Knoll Apartments, ( "Premises ").
2.1 Renewal. The term of the Agreement shall be from January
1, 2014 to December 31, 2014 unless terminated as provided in
sections 2.2 and 7.
2.2 Termination By Either Party. This Agreement may be
terminated by either party during its term by the giving of written
notice to the other party. The Agent must give 60 -days notice to
the Owner of such termination. The Owner will use its best efforts
En
to give 60 -days notice to Agent, but may terminate upon the giving
of 30 -days notice.
3. Responsibilities of Agent. The Owner agrees to give the Agent
the following authority and powers (all or any of which may be
exercised in the name of the Owner) and the Owner agrees to
assume all expenses in connection therewith.
To prepare a management plan with the Owner that includes an operating
budget and an on -site staffing analysis along with recommendations, for
approval by Owner;
To cause to be hired, paid and supervised all persons necessary to be
employed in order to properly maintain and operate the Premises who, in
each instance, shall be the Agent's and not the Owner's employees, and
cause to be discharged all persons unnecessary or undesirable;
To cause the Premises to be maintained in such condition as may be
deemed advisable by the Owner, and cause routine repairs and incidental
alterations of the building to be made, including, but not limited to, electrical,
plumbing, heating, carpentry, masonry and any other routine repairs and
incidental alterations as may be required in the course of ordinary
maintenance and care of the Premises. Subject to the requirements of
Minnesota Statutes 469.015 and Mound PHA procurement policy, repairs or
alterations involving an expenditure in excess of One Thousand Dollars
($1,000) for any one item shall be made only with the prior approval of the
Owner, except that emergency repairs, i.e., those immediately necessary for
the preservation of safety of the Premises or for the safety of the Residents
of the Premises or other persons, or required to avoid the suspension of any
necessary service in or to the Premises may be made by the Agent
irrespective of the cost thereof, without the prior approval of the Owner if the
Agent makes a reasonable attempt to communicate with the Owner in order
to obtain such approval;
To recommend, and with the approval of the Owner, cause all such acts
and things to be done in or about the Premises as may be necessary or
desirable to comply with any and all orders or notice of violations affecting
the Premises placed thereon by any federal, state, county or municipal
authority having jurisdiction thereover, except that if failure promptly to
comply with any such order or violation would expose the Owner or the
Agent to criminal liability, the Agent may cause such order or notice of
violation to be complied with or without the prior approval of the Owner if the
Agent makes a reasonable attempt to communicate with the Owner to obtain
such approval, it being understood that the Agent shall notify the Owner
promptly after receipt of any order or notice of violation, as foresaid;
Subject to the requirements of Minnesota Statute 469.015, the Mound
PHA Procurement Policy, and the HUD Capital Funds Program (CFP), to enter
-20-
into all necessary or desirable service contracts in respect to the repair and
operation of the Premises, including without limitation contracts for
electricity, gas, air conditioning, equipment maintenance, water treatment,
janitorial, landscaping, window cleaning, rubbish removal, fuel oil, back -up of
fuel oil; vermin extermination, architects' and engineers' services required
for the planning and supervision of alterations and /or improvements made or
proposed to be made to the Premises, but any such contract having a term
longer than one (1) year or requiring an annual payment in excess of One
Thousand Dollars ($1,000) must be authorized by the Owner;
Subject to the requirements of Minnesota Statute 469.015 and of the
Mound PHA Procurement Policy, to purchase all supplies which shall be
necessary to properly maintain and operate the Premises, and credit to the
Owner any discounts or commissions obtained for purchase, to conduct
solicitation of bids, preparation of bid packages, advertisement of bids, and
tabulation of bids;
To check all bills received for services, work and supplies ordered in
connection with maintaining and operating the Premises and pay or cause all
such bills to be paid, upon authorization and signature of the Owner, from
funds of the Owner;
Insurance coverage for the premises is to be determined by the HRA,
such insurance to be obtained and /or maintained, at the expense of the
Owner;
To cause all employees of the Agent who handle or are responsible for
safekeeping of any money of the Owner to be covered by a fidelity bond in
favor of the Owner in the amount equal to one month's rent for the property
plus the amount of the Mound PHA reserves; and to obtain a criminal
background check for all employees or personnel on contract who have
access to residents units per state law;
To bill, or cause to be billed, residents for monthly rent and to send late
notices according to the Rent Collection Policy, to collect and deposit those
rents and produce the necessary reports for tracking tenant receivables,
including deposits and miscellaneous revenues;
To assist the Owner in maintaining a system of accounts to which shall be
entered fully and accurately each and every financial transaction with respect
to the operation of the Premises. To submit purchase orders and invoices on
a timely and accurate basis to the Owner, and any reports relating to budget
and capital expenditures as requested by the Owner;
To keep the Board of Commissioners informed on a monthly basis of the
financial status and physical condition of the Premises and other items that
Owner should reasonably be made aware of;
-21-
To cause to be prepared and filed all necessary forms relating to the
maintenance and operation of the Premises required by any federal, state,
county or municipal authority having jurisdiction thereover;
To set up and maintain, at the Mound HRA office located on 2020
Commerce Boulevard, Mound, Minnesota, orderly files containing records for
income and expenses, insurance policies, leases, correspondence, receipted
bills and vouchers and all other documents and papers pertaining to the
Premises and the operation and maintenance thereof, the same to be and at
all times to remain the property of the Owner, and the Agent shall upon
request of the Owner make same available to the Owner, and the Owner's
accountants and attorneys; and to make all electronic data filing in PIC,
LOCCS, REAC, and other electronic systems as required by HUD, and to
create and submit the PHA Plan annually and complete all reporting as
necessary;
To provide the necessary information to and cooperate with the Owner's
accountants and auditors in regard to the annual audit or any periodic audit
of the books;
To cooperate with Owner's accountants in regard to the preparation and
filing on behalf of federal, state, city and any other filings required by any
governmental authority;
To generally, do all things reasonably deemed necessary or desirable for
the proper management of the Premises according to HUD regulations for
Low Rent Public Housing (LRPH) programs, including maintaining all records
and reporting to HUD; and
To perform, for the Owner's account and on its behalf, any lawful act and
everything lawful and necessary or desirable in order to carry out the Agent's
Agreements contained in this Agreement. It is expressly understood and
agreed that everything done by the Agent under the provisions of this
Agreement shall be done as Agent of the Owner, and any and all obligations,
costs or expenses incurred by the Agent in the performance of its obligations
under this Agreement shall be borne by the Owner and not by the Agent. It
being expressly understood, however, that the monthly management fee
compensates the Agent for (i) the costs incurred by the Agent in maintaining
its own office staff, and (ii) its general overhead. Any payments made by the
Agent hereunder shall be made out of such funds as the Agent may from
time to time hold for the accounts of the Owner or as may be provided by the
Owner. The Agent shall not be obligated to make any advance to, or for the
account of, the Owner or pay any amount except out of funds held or
provided aforesaid nor shall the Agent be obliged to incur any extraordinary
liability or obligation unless the Owner shall furnish the Agent with the
necessary funds for the discharge thereof. If Agent shall elect to advance
any money in connection with the property the Owner agrees to reimburse
-22-
the Agent forthwith and hereby authorizes the Agent to deduct such
advances from any money due the Owner.
4. Banking. All funds of the property in the possession of the Agent
shall be held by the Agent for the Owner, in trust, and shall be
deposited by Agent in such bank, as the Owner shall designate, in a
special account maintained by the Agent, for the premises. Such
funds shall not be commingled with other funds collected by the
Agent for its own account or as agent for others, or with the
Agent's own funds and shall remain on deposit until disbursed in
accordance with the terms of the agreement. The Owner shall
directly receive all statements issued by the Bank with respect to
such bank account and will provide a copy to the Agent in a timely
manner.
S. Compensation. The Owner agrees to pay the Agent, during the
term of this Agreement each month an amount equal to $52.50
per unit per month;
Owner will reimburse Agent for time and expenses incurred by an on -site
resident manager and a maintenance person for services (all Agent's
employees) provided to Owner at Indian Knoll Manor, according to a budget
pre- approved by Owner. The Agent shall also contract with and provide
supervision for a resident caretaker on -site.
6. Indemnity. The Owner shall indemnify, defend and save the
Agent harmless from and against all claims, losses, costs and
liabilities arising out of damage to property, or injury to, or death of
persons (including the property and persons of the parties hereto,
and their agents, subcontractors and employees) occasioned by or
in connection with the use, management operation, ownership,
maintenance or control of the Premises; except as to such claims,
losses, costs, and liabilities that are the direct result of willful
misconduct or negligence of Agent or its officers, agents,
subcontractors or employees.
7. Termination. Within 30 (thirty) days of termination of the
Agreement, the parties shall account to each other with respect to
all uncompleted business as follows: (i) the Agent shall deliver to
the Owner all funds and other moneys, and all leases, subleases,
corporate files, books, records and other instruments relating to the
Premises and the Owner, that may be in the possession of the
Agent; and (ii) the Agent shall concurrently take payment of all
fees required to be paid hereunder through the date of termination
of the Agreement by deducting same from all funds and money
otherwise transferred to the Owner under this paragraph.
-23-
S. Assignment. The Agent may not assign this Agreement without
the prior written consent of the Board of Commissioners. Subject
to the provisions hereof, all of the covenants, conditions and
obligations contained in this Agreement shall be binding and to the
benefit of the respective successors and assignors of the Owner
and the Agent to the same extent as if each successor and assignor
were in each case named as a party to this Agreement.
9. Severability. If any term or provision of this Agreement or the
application thereof to any person or circumstance shall, to any
extent, be invalid or unenforceable, the remainder of this
Agreement, or the application of such term or provision to persons
or circumstances other than those as to which it is held invalid or
unenforceable, shall not be affected thereby, and each term and
provision of this Agreement shall be valid and enforced to the
fullest extent permitted by law.
10. Applicable Law. This agreement shall be construed and
enforced in accordance with the laws of the State of Minnesota.
11. Notices. All notices, demands, requests or other
communications which may be or are required to be given, served
or sent by either party to the other, shall be in writing and
delivered personally or by certified mail, return receipt requested,
with postage prepaid, at the address first above mentioned. A
party may change the name or address for the giving of notice
provided above by written notice to the other party.
12. Entire Agreement. This agreement and the documents to
which reference in it has been made, shall be construed together
and constitute the entire, full and complete agreement between the
Owner and the Agent, and there are no representations,
inducements, promises, or agreements, oral or otherwise, between
the parties not embodied herein, which are of any force or effect.
13. Modifications. This Agreement may not be changed or
modified except by written document signed by both the Owner
and the Agent.
14. Workers Compensation Insurance. This Agreement shall not
become effective until Agent has provided Owner written evidence
that Agent complies with all applicable worker compensation
insurance requirements.
15. Relationship of Agent to Owner. The relationship of the
parties to this Agreement shall be that of Principal and Agent, and
all duties to be performed by Agent under this Agreement shall be
for and on behalf of Owner, in Owner's name, and for Owner's
-24-
account. In taking any action under this Agreement, Agent shall be
acting only as Agent for Owner, and nothing in this Agreement shall
be construed as creating a partnership, joint venture, or any other
relationship between the parties to this Agreement except that of
Principal and Agent, or as requiring Agent to bear any portion of
losses arising out of or connected with the ownership or operation
of the Premises. Nor shall Agent at any time during the period of
this Agreement be considered a direct employee of Owner. Neither
party shall have the power to bind or obligate the other except as
expressly set forth in this Agreement, except that Agent is
authorized to act with such additional authority and power as may
be necessary to carry out the spirit and intent of this Agreement.
16. Save Harmless. Except as to the willful misconduct or
negligence of Agent, Owner shall indemnify, defend, and save
Agent harmless from all loss, damage, cost, expense (including
attorney's fees), liability, or claims for personal injury or property
damage incurred or occurring in, on or about the Premises. Agent
shall indemnify, defend and save Owner harmless in the same
manner based on the willful misconduct on negligence of Agent.
17. Liability Insurance. Owner shall obtain and keep in force
adequate insurance against physical damage (e.g. fire with
extended coverage endorsement, boiler and machinery, etc.) and
against liability for loss, damage, or injury to property or persons
that might arise out of the occupancy, management, operation, or
maintenance of the Premises. The amounts and types of insurance
shall be acceptable to both Owner and Agent, and any deductible
required under such insurance policies shall be Owner's expense.
Agent shall be covered as an additional insured on all liability
insurance maintained with respect to the Premises. Liability
insurance shall be adequate to protect the interests of both Owner
and Agent and in form, substance, and amounts reasonably
satisfactory to Agent, Owner agrees to furnish Agent with
certificates evidencing such insurance or with duplicate copies of
such policies within three business days of the execution of the
Agreement. If Owner fails to do so, Agent may, but shall not be
obliged to, place said insurance and charge the cost thereof to the
Operating (and /or) Reserve Account(s).
18. Agent Assumes No Liability. Agent assumes no liability
whatsoever for any acts or omissions of Owner, or any previous
Owner of the Premises, or any previous management or other
agent of either. Agent assumes no liability for any failure of or
default by a tenant in the payment of any rent or other charges due
Owner or in the performance of any obligations owed by any tenant
to Owner pursuant to any lease or otherwise, nor does Agent
assume any liability for previously unknown violations of
-25-
environmental or other regulations which may become known
during the period this Agreement is in effect. Any such regulatory
violations or hazards discovered by Agent shall be brought to the
attention of the Owner in writing, and Owner shall promptly cure
them.
19. Equal Employment Opportunities. During the performance
of this contract, Common Bond Communities agrees as follows:
a. Common Bond Communities will not discriminate against any
employee or applicant for employment because of race,
color, religion, sex, or national origin.
b. Common Bond Communities will cause the foregoing
provision to be inserted in all subcontractors for any work
covered by this contract so that such provisions will be
binding upon each subcontractor, provide that the foregoing
provision shall not apply to contractors or subcontractors for
standard commercial supplies or raw materials.
20. HUD Rules and Regulations. In the management of Indian
Knoll Manor, Common Bond Communities shall comply with rules
and regulations established by United States Department of
Housing and Urban Development (HUD) and other appropriate
government agencies.
Agent shall comply with all applicable requirements of the General Conditions
for Non - Construction Contracts and Davis Bacon Laws. Agent shall require
compliance with said requirements by all subcontractors engaged to assist
the Agent for any subcontract in excess of two thousand dollars ($2,000).
HRA is responsible for monitoring Agent's compliance. Non - compliance by
Agent and its subcontractors will result in findings of non - performance under
the Management Agreement and shall be grounds for termination. Any
finding of non - compliance in underpayment of wages and benefits shall be an
expense from Agent's compensation.
Nothing contained in this Management Agreement shall prohibit or limit the
HRA from the exercise of any other right or remedy existing under applicable
law or available at equity. The HRA's exercise or non - exercise of any right or
remedy under this Management Agreement shall not be construed as a
waiver of the HRA's right to exercise that or any other right or remedy at any
time.
Common Bond Communities shall provide all normal public housing related
management functions, including yearly inspections of all units and building
common area's, annual income reviews and rent calculations, maintaining a
IN
waiting list in accordance with the HRA Occupancy Policies, admission,
evictions, and any housing management related functions.
Common Bond Communities shall prepare a monthly report on the
management of Indian Knoll Manor for the HRA Executive Director. A
representative of Common Bond Communities shall attend HRA Board
meetings quarterly, or upon request.
Common Bond shall prepare and submit a report to the HRA Board within 30
days of any HUD PHAS report that includes any deficiency issues. The report
will include any causes and a plan to correct the deficiencies.
Common Bond Communities shall encourage the formation of a Resident
Council and ensure that its representative attends the monthly Resident
Council Meeting. The Common Bond Communities shall work with the
Resident Council as necessary for the efficient and amicable operation of
Indian Knoll Manor.
Common Bond Communities shall maintain records on -site and off -site in
accordance with HUD and state records maintenance /disposition
requirements.
-27-
IN WITNESS WHEREOF, the parties hereto intending to be legally
bound hereby, have executed this Agreement of the day and year first above
written.
Mound Housing and Redevelopment Authority
M
Date:
as
Date:
M
Date:
Mark Hanus
Its: BOARD CHAIR
Kandis Hanson
Its: EXECUTIVE DIRECTOR
AGENT: Common Bond Communities
Ma.
Its: