Loading...
2015-01-27 CC Agenda PacketPLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. Cl TV OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community. AGENDA MOUND CITY COUNCIL TUESDAY, JAN 27, 2015 — 7:00 PM REGULAR MEETING MOUND CITY COUNCIL CHAMBERS *Consent Agenda. Items listed under the Consent Agenda are considered routine in nature and will be enacted by a single roll call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. In that event the item will be removed from the Consent Agenda and considered in normal sequence. Page Open meeting Pledge of Allegiance Approve agenda, with any amendments 4. *Consent Agenda *A. Approve payment of claims 141 -161 *B. Approve minutes Nov 25, 2014 regular meeting 162 -165 Dec 9, 2014 regular meeting 166 -173 Dec 11, 2014 special meeting workshop 174 -175 Jan 13, 2015 regular meeting 176 -182 *C. Approve Resolution Ordering the Preparation of Engineering Report to determine 183 -184 the Feasibility, Estimated Cost and Funding for Island Park Watermain Loop, City Project No. PW -15 -10 *D. Approve Resolution to Approve 2015 City of Mound Pay Equity Report 185 -195 *E. Approve Resolution Recommending Continuation of CDBG Funding of Western 196 -197 Communities Action Network (WeCAN) *F. Approve special meeting workshops: 1. Emergency Management Incident Training - Part I (classroom): Apr 15, 6:00 2. Supervisors' Annual Reports to the City Council: Apr 15, 7:00 3. Emergency Management Incident Training - Part 2 (practical): Apr 22, 4:00 5. Comments and suggestions from citizens present on any item not on the agenda. (Limit to 3 minutes per speaker.) 6. Sarah Smith, Community Development Director, requesting consideration /action on 198 -202 Resolution Approving Variances for 1975 Lakeside Lane Planning Case No. 14 -25 Applicant: Mark Lee 7. Kandis Hanson, City Manager, requesting discussion /action on a request by the City of 203 -216 Minnetrista for a meeting of the two cities for the purpose of discussing joint water treatment PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. 8. Kandis Hanson, City Manager, requesting discussion /action on an appointment to the 217 -231 Suburban Rate Authority (SRA) Mayor Mark Wegscheid, requesting discussion /action on setting a special meeting workshop 232 for the purpose of orientation for members of the new City Council 10. Information /Miscellaneous A. Comments /reports from Councilmembers /City Manager B. Minutes: C. Reports: Finance Department: Dec 31, 2014 YTD 233 Fire Commission Meeting: Jan 21, 2015 234-255 D. Correspondence: 11. Adjourn Note: This is a preliminary agenda and subject to change. The Council will set a final agenda at the meeting. More current meeting agendas may be viewed at City Hall or at the City of Mound web site: t�narn. cit �o ;mnn�d qr_x. January 21, 1 Upcoming Events Schedule: Don't Forget!! Jan 27 — 6:55 — HRA regular meeting Jan 27 — 7:00 — CC regular meeting Feb 9 -- 7:00 -- Joint Planning Commission/City Council Meeting FEb 10 -- 6:15 -- Group photo of City Council Feb 10 — 6:55 — HRA regular meeting Feb 10 — 7:00 — CC regular meeting Feb 24 — 6:55 — HRA regular meeting Feb 24 — 7:00 — CC regular meeting Feb 26 -Mar 14 -- Customer Appreciation/Spring Wine Sale -- Harbor Wine & Spirits Mar 7 -- Daylight Saving Time begins Mar 7 -- 6 -00 -9:00 -- Moonlight Trail Night - Dakota Trail, Spring Park to Gale Woods Farm Mar 10 — 6:55 — HRA regular meeting Mar 10 — 7:00 — CC regular meeting Mar 24 — 6:55 — HRA regular meeting Mar 24 — 7:00 — CC regular meeting Apr 5 -- Easter Apr 16 -- 1:00 -- Severe Weather Awareness Week Tornado Drill May 4 -- Seasonal Hours begin May 9 -- 8 -3:00 -- Recycling Day - partnership with Minnetrista, on their grounds June 6 -- 3 -12:00 -- Mound Fire Department Fish Fry and Dance July 16 -18 -- Spirit of the Lakes Festival kug 4 -- Night to Unite Nov 19 -- Tree Lighting Ceremony City Offices Closed Feb 16 Presidents' Day May 25 Memorial Day July 3 Independence Day City Official's Absences Mar 27 -Apr 6 Heidi Gesch Mar 27 -Apr 5 Mark Wegscheid Inquire in advance, please...... Council members are asked to call or email their questions in advance of a public meeting so that more research may be done or additional information may be provided that will assist in your quality decision - making. You may email the relative department head and copy the City Manager to expedite the answers to your questions. i 2014 NOV14KENGRAV $ 41241.43 2014 DEC14ELANCC $ 4,010.02 2014 2014CITY -AP4 $ 71769.13 2014 2014CITY -AP5 $ 52,398.87 2015 012715HWS $ 111,923.64 2015 2015BOYER $ 20,357.85 OT CLA X 20' • l j sm -142- CITY OF MOUND 01112/15 2:19 PM .,.. _..____,.... Page 1 Payments Current Period: Closing 2014 Batch Name NOV14KENGRAV User Dollar Amt $4,241,43 Payments Computer Dollar Amt $4,241.43 $0.00 In Balance Refer 12 K_EN_N_EDYAND GRAVEN_ AP Payment E 101 - 41600 -304 Legal Fees ADMINISTRATIVE LEGAL SVCS- NOV 2014 $2,307.45 Invoice 123815 12/23/2014 AP Payment E 101- 41600 -316 Legal P & I P & I ENCHANTED /GULL LEGAL SVCS NOV $165.00 2014 Invoice 123815 12/23/2014 AP Payment E 602- 49450 -300 Professional Srvs MCES LIFT STATION CONVEYANCE LEGAL $283.48 SVCS NOV 2014 Invoice 123815 12/23/2014 Transaction Date 1/12/2015 Due 12/31/2014 Accounts Payable 20200 Total $2,755.93 Refer_ 13 KENNEDYAND _ _ AP Payment _GRAVEN___ E 101 - 41600 -316 Legal P & I PLANNING LEGAL SVCS NOV 2014 $88.50 Invoice 123815 12/23/2014 AP Payment G 101 -23286 DASTRUDE- 2001ARBORLN 2001 ARBOR LANE LEGAL SERVICES NOV $140.00 2014 Invoice 123815 12/23/2014 AP Payment G 101 -23304 5116 WATERBURY -PC 414- 5116 WATERBURY RD LEGAL SVC NOV $28.00 2014 Invoice 123815 12123/2014 AP Payment G 101 -23309 XXXX FAIRFIELD - PC #14 -1 MISION WOODS- FAIRFIELD LEGAL SVC $388.00 NOV 2014 Invoice 123815 12/23/2014 AP Payment G 101 -23231 6301 Lynwood #10 -07, Wood 6301 LYNWOOD- WOODLYN RIDGE LEGAL $42.00 SVC NOV 2014 Invoice 123815 12/23/2014 AP Payment G 101 -23306 5500 Breezy Rd Legal Escro 5500 BREEZY RD - LEGAL SVC NOV 2014 $140,00 Invoice 123815 12/23/2014 Transaction Date 1/1212015 Due 12/31/2014 Accounts Payable 20200 Total $826.50 Refer 14 KENNEDYAND GRAVEN _ AP Payment G 101-233154856 ISLAND VIEW DR AUT 4856 ISLAND VIEW DR LEGAL SVC NOV 2014 $255.00 Invoice 123815 12123/2014 AP Payment G 101 -23316 3036 HIGHLAND BLVD PC 1 3036 HIGHLAND LEGAL SVC NOV 2014 $112.00 Invoice 123815 12/23/2014 AP Payment G 101 -23317 2217 CHATEAU PC #14 -24 2217 CHATEAU LN LEGAL SVC NOV 2014 $40.00 Invoice 123815 12/23/2014 AP Payment G 101 -23320 1975 LAKESIDE LANE PC #1 1975 LAKESIDE LN LEGAL SVC NOV 2014 $60.00 Invoice 123815 12/23/2014 AP Payment E 401 - 43115 -300 Professional Siva 2015 STREET PROJ LEGAL SVC NOV 2014 $180.00 PW15 -01 Invoice 123815 12/23/2014 Project PW1501 AP Payment E 401 - 43135 -300 Professional Srvs 2015 STREET PROJ LEGAL SVC NOV 2014 $12,00 PW 15 -02 Invoice 123815 12/23/2014 Project PW1502 _ _, Transaction Date 1/12/2015 Due 12/31/2014 Accounts Payable 20200 Total $659.00 -142- Fund Summary 101 GENERAL FUND 401 GENERAL CAPITAL PROJECTS 602 SEWER FUND CITY OF MOUND Payments Current Period: Closing 2014 20200 Accounts Payable $3,765.95 $192.00 $283.48 $4,241.43 Pre - Written Check $0.00 Checks to be Generated by the Computer $4,241.43 Total $4,241.43 -143- 01/12/15 2:19 PM Page 2 i - NICiUND .tT € F Fund Summary 101 GENERAL FUND 401 GENERAL CAPITAL PROJECTS 602 SEWER FUND CITY OF MOUND Payments Current Period: Closing 2014 20200 Accounts Payable $3,765.95 $192.00 $283.48 $4,241.43 Pre - Written Check $0.00 Checks to be Generated by the Computer $4,241.43 Total $4,241.43 -143- 01/12/15 2:19 PM Page 2 Invoice 122314 CITY OF MOUND 01/16/1510:38 AM Cash Payment - - - -- BATTERIES PLUS - FLASHLIGHT $47.90 Page 1 Payments Invoice 122314 11/25/2014 Cash Payment E 101 -42115 -210 Operating Supplies AMAZON- FIELD OFFICER I -PAD CASE $44.10 , 11/25/2014 c t Y OF 100U ND E 101 - 42400 -210 Operating Supplies AMAZON- FIELD OFFICER I -PAD CASE $44.10 Invoice 122314 Current Period: December 2014 Batch Name DEC14ELANCC User Dollar Amt $4,010.02 Payments Computer Dollar Amt $4,010.02 $0.00 In Balance Refer 12 ELAN CREDIT CARD Ck# 053797E 1 212 312 01 4 Cash Payment E 101 -41110 -430 Miscellaneous V & S JEWELRY - ENGRAVED CLOCKS $418.39 OUTGOING COMMISSIONERS & MAYOR GIFTS Invoice 122314 12/2/2014 Cash Payment E 602- 49450 -430 Miscellaneous V & S JEWELRY - ENGRAVED CLOCK - C. $84.75 MOORE RETIREMENT GIFT Invoice 122314 1212/2014 Project 14 -4 Cash Payment E 609 -49750 -340 Advertising TIGER OAK PUBLICATIONS- 1/6 PG COLOR $475.00 AD DEC 14- HWS Invoice 122314 11/26/2014 Cash Payment E 101 - 41410 -430 Miscellaneous SUPER AMERICA GAS FOR CITY TAURUS- $35.88 ELECTIONS USE Invoice 122314 11/5/2014 Cash Payment E 101- 41410 -430 Miscellaneous HENNEPIN CTY PARKING RAMP FEE- ELECTIONS Invoice 122314 11/5/2014 Cash Payment E 101- 41410 -400 Repairs & Maintenance POSITIVE PROMOTIONS- CITY HALL $47.17 VACUUM REPAIR- ELECTION USE Invoice 122314 11/11/2014 Cash Payment E 101 -41500 -210 Operating Supplies REMOTE HANDSET LIFTER FOR PHONE $69.95 HEADSET- M. MACKRES- FACTORY OUTLET - PLANTRONICS Invoice 122314 11/1412014 Cash Payment E 101 -41500 -434 Conference & Training NOV MTG MGFOA- C. PAUSCHE 11 -19 -14 $15.00 Invoice 122314 11/19/2014 Cash Payment E 101 -41930 -210 Operating Supplies WALMART- MICROWAVE - CITY HALL $69.47 KITCHEN Invoice 122314 11/22/2014 Cash Payment E 101- 43100 -221 Equipment Parts SYSTEMS- 3 HYDRAULIC MOTORS $817.59 FOR SANDING Invoice 122314 11/25/2014 Cash Payment E 222- 42260 -434 Conference & Training LODGING TAMPA FL- FIRE CHIEFS CONF $453.60 NOV 5 -8 G. PEDERSON Invoice 122314 11/6/2014 Cash Payment E 222 - 42260 -434 Conference & Training LODGING TAMPA FL- FIRE CHIEFS CONF $453.60 NOV 5 -8 M. JAKUBIK Invoice 122314 11/6/2014 Cash Payment E 222 - 42260 -409 Other Equipment Repair MOTOR CO.- TIE RODS $330.21 MOUND E TRUCK #OR Invoice 122314 11/1712014 Cash Payment E 222 - 42260 -210 Operating Supplies BATTERIES PLUS - FLASHLIGHT $47.90 BATTERIES- FD Invoice 122314 11/25/2014 Cash Payment E 101 -42115 -210 Operating Supplies AMAZON- FIELD OFFICER I -PAD CASE $44.10 Invoice 122314 11/25/2014 Cash Payment E 101 - 42400 -210 Operating Supplies AMAZON- FIELD OFFICER I -PAD CASE $44.10 Invoice 122314 11/25/2014 i Invoice 122314 12/1/2014 CITY OF MOUND 01/16/1510:38 AM Due 12/31/2014 Wells Fargo 10100 Total $4,010.02 - - - -- Page 2 Payments 101 GENERAL FUND $1,610.65 222 AREA FIRE SERVICES $1,839.62 602 SEWER FUND $84.75 609 MUNICIPAL LIQUOR FUND Current Period: December 2014 Cash Payment E 222- 42260 -210 Operating Supplies AMAZON- INSULATED POUCH, BACKPACK- $39.71 CARRY CASES- FD Invoice 122314 11/25/2014 Cash Payment E 222- 42260 -210 Operating Supplies SEARS.COM FIREMEN WORK BOOTS- 3 PR $97.50 Invoice 122314 11/26/2014 Cash Payment E 222- 42260 -402 Building Maintenance SONUS INTERIORS -2 CARTONS CEILING $47.50 TILES FOR CITY HALL & FIRE DEPT BLDG Invoice 122314 11/26/2014 Cash Payment E 101- 41930 -400 Repairs & Maintenance SONUS INTERIORS -2 CARTONS CEILING $47,50 TILES FOR CITY HALL & FIRE DEPT BLDG Invoice 122314 11/26/2014 Cash Payment E 222- 42260 -440 Other Contractual Servic NETWORK SOLUTIONS- 3 YR WEBSITE $369.60 HOSTING & DOMAIN MOUNDFIRE.COM Invoice 122314 12/1/2014 Transaction Date 1/13/2015 Due 12/31/2014 Wells Fargo 10100 Total $4,010.02 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $1,610.65 222 AREA FIRE SERVICES $1,839.62 602 SEWER FUND $84.75 609 MUNICIPAL LIQUOR FUND $475.00 $4,010.02 Pre - Written Check $4,010.02 Checks to be Generated by the Computer $0.00 Total $4,010.02 -145- CITY OF MOUND 01/15/1510:40 AM -- Page 1 Payments Current Period: Closing 2014 Batch Name 2014CITY -AP4 User Dollar Amt $7,769.13 Payments Computer Dollar Amt $7,769.13 $0.00 In Balance Refer __ _ 8 BOLTON AND MENK, INCORPORA _ AP Payment E 602- 49450 -300 Professional Srvs SEWER DISCHARGE BACKUP ISSUE- JUNE $4,114.00 RAIN EVENTS ENGINEERING SVC SEPT 13 THRU OCT 10 2014 Invoice 0171348 10/20/2014 Transaction Date 1/15/2015 Due 12/3112014 Accounts Payable 20200 Total $4,114.00 Refer 7 CENTRAL MCGOWAN, INCORPOR - AP Payment E 602 - 49450 -230 Shop Materials HIGH PRESSURE CYLINDER RENTAL Invoice 00033553 12/31/2014 Project 14 -3 Transaction Date 1/15/2015 Due 12131/2014 Accounts Payable 20200 Total Refer 2 G & K SERVICES _ AP Payment E 101- 41910 -460 Janitorial Services MAT SVC 12 -8 -14 CENT BLDG Invoice 1006640930 1218/2014 AP Payment E 101 -45200 -218 Clothing and Uniforms UNIFORM SVC 12 -08 -14 PARKS Invoice 1006640931 12/8/2014 AP Payment E 101 - 45200 -210 Operating Supplies MAT SVC & SHOP SUPPLIES 12 -08 -14 PARKS Invoice 1006640931 12/8/2014 AP Payment E 101- 45200 -218 Clothing and Uniforms Invoice 1006652196 12/15/2014 AP Payment E 101- 45200 -210 Operating Supplies Invoice 1006652196 12/15/2014 AP Payment E 101 -45200 -210 Operating Supplies Invoice 1006663474 12/2212014 AP Payment E 101- 45200 -218 Clothing and Uniforms Invoice 1006663474 12/2212014 AP Payment E 101- 45200 -218 Clothing and Uniforms Invoice 1006674975 12129/2014 AP Payment E 101- 45200 -210 Operating Supplies Invoice 1006674975 12/29/2014 Transaction Date 1/12/2015 Due 12/31/2014 Refer 1 G & K SERVICES AP Payment E 101-43100-218 Clothing and Uniforms Invoice 1006652195 ,12/15/2014 AP Payment E 601- 49400 -218 Clothing and Uniforms Invoice 1006652195 12/15/2014 AP Payment E 602- 49450 -218 Clothing and Uniforms Invoice 1005652195 12/15/2014 AP Payment E 602- 49450 -230 Shop Materials Invoice 1006652195 12/15/2014 AP Payment E 101- 43100 -218 Clothing and Uniforms Invoice 1006652195 12129/2014 AP Payment E 601- 49400 -218 Clothing and Uniforms Invoice 1006652195 12/29/2014 UNIFORM SVC 12 -15 -14 PARKS MAT SVC & SHOP SUPPLIES 12 -15 -14 PARKS SHOP SUPPLIES 12 -22 -14 PARKS UNIFORM SVC 12 -22 -14 PARKS UNIFORM SVC 12 -29 -14 PARKS SHOP SUPPLIES 12 -29 -14 PARKS Accounts Payable 20200 UNIFORM SVC 12 -15 -14 UNIFORM SVC 12 -15 -14 UNIFORM SVC 12 -15 -14 $16.12 $16.12 $59.21 $56.31 $82.51 $50.83 $71,84 $82.51 $42.41 $36.93 $71.84 Total $554.39 MAT SVC & SHOP SUPPLIES 12 -15 -14 Project 14 -3 UNIFORM SVC 12 -29 -14 UNIFORM SVC 12 -29 -14 -146- $55.34 $51.46 $61.38 $77.14 $64.99 $61.11 CITY OF MOUND Payments Current Period: Closing 2014 AP Payment E 602 - 49450 -218 Clothing and Uniforms UNIFORM SVC 12 -29 -14 Invoice 1006652195 12/29/2014 AP Payment E 602 -49450 -230 Shop Materials MAT SVC & SHOP SUPPLIES 12 -29 -14 Invoice 1006674974 12/29/2014 Project 14 -3 AP Payment E 101 -43100 -218 Clothing and Uniforms UNIFORM SVC 12 -22 -14 Invoice 1006663473 12/22/2014 AP Payment E 601- 49400 -218 Clothing and Uniforms UNIFORM SVC 12 -22 -14 Invoice 1006663473 12/22/2014 AP Payment E 602 - 49450 -218 Clothing and Uniforms UNIFORM SVC 12 -22 -14 Invoice 1006663473 12/22/2014 AP Payment E 602 - 49450 -230 Shop Materials MAT SVC & SHOP SUPPLIES 12 -22 -14 Invoice 1006663473 12/22/2014 Project 14 -3 AP Payment E 101- 43100 -218 Clothing and Uniforms UNIFORM SVC 12 -1 -14 Invoice 1006629581 12/1/2014 AP Payment E 601 - 49400 -218 Clothing and Uniforms UNIFORM SVC 12 -1 -14 Invoice 1006629581 12/1/2014 AP Payment E 602- 49450 -218 Clothing and Uniforms UNIFORM SVC 12 -1 -14 Invoice 1006629581 12/1/2014 01/15/15 10:40 AM Page 2 AP Payment E 602- 49450 -230 Shop Materials MAT SVC & SHOP SUPPLIES 12 -1 -14 Invoice 1006629581 12/1/2014 Project 14 -3 '. Transaction Date 1 /1 212 01 5 Due 12/3112014 Accounts Payable 20200 Total Refer 3 HOME DEPOT /GECF (PA49 _ AP Payment E 101 - 45200 -210 Operating Supplies MICROWAVE OVEN- PARKS DEPT Invoice 122914 12/29/2014 AP Payment E 601 - 49400 -221 Equipment Parts 1 x 2 36" GRADE STAKES 12PC BUNDLE - SEWER DEPT Invoice 122914 12/11/2014 AP Payment E 601 - 49400 -221 Equipment Parts INSPECTION CAMERA- SEWER DEPT Invoice 122914 12/31/2014 Transaction Date 1/12/2015 Due 12/31/2014 Accounts Payable 20200 Total .. .. ... .. Reefer_ ,._. 5JUB /LEE FOODS AP Payment E 101- 41110 -430 Miscellaneous BOWLS, CUPS, MAYOR- RECOGNITION EVENT 12 -9 -14 Invoice 123114 12/5/2014 AP Payment E 609- 49750 -210 Operating Supplies GARBAGE BAGS- HWS Invoice 123114 12/5/2014 AP Payment E 101-41110-430 Miscellaneous NUTS, JUICE, PLATES, M & Ms- MAYOR - RECOGNITION EVENT 12 -9 -14 Invoice 123114 1219/2014 AP Payment E 101- 41910 -220 Repair /Maint Supply SPRUCE TIPS- JOHN'S OUTDOORS FOR CENT BLDG PLANTERS Invoice 123114 12/13/2014 AP Payment E 222 - 42260 -210 Operating Supplies BOTTLED WATER- FIREMEN Invoice 123114 12/16/2014 AP Payment E 602 - 49450 -430 Miscellaneous APPLE CIDER C. MOORE- RETIREMENT 12- 18-14 Invoice 123114 12/17/2014 Project 14 -4 AP Payment E 602 - 49450 -430 Miscellaneous CAKE C. MOORE- RETIREMENT 12 -18 -14 Invoice 123114 12/18/2014 Project 14A -147- $71.03 $407.45 $49.73 $60.19 $62.94 $12025 $64,99 $61.11 $71.03 $344.20 $1,684.34 $79.98 $41.82 $79.00 $200.80 $9.48 $11.05 $64.11 $100.00 $15.96 $15.79 $67.50 Ate. CITY OF MOUND Payments 01/15/15 10:40 AM Page 3 Fund Summary 101 GENERAL FUND 222 AREA FIRE SERVICES 601 WATER FUND 602 SEWER FUND 609 MUNICIPAL LIQUOR FUND 20200 Accounts Payable $1,620.03 $284.82 $354.69 $5,428.83 $80.76 $7,769.13 Pre- Written Check $0.00 Checks to be Generated by the Computer $7,769.13 Total $7,769.13 m Current Period: Closing 2014 AP Payment E 609 - 49750 -210 Operating Supplies LYSOL CLEANER- HWS $3.07 Invoice 123114 12/27/2014 _._ Transaction Date 1/12/2015 Due 12/31/2014 Accounts Payable 20200 Total $286.96 Refer__ 4 MACKRES, MARY _ AP Payment E 101 -41500 -218 Clothing and Uniforms 2014 MOUNDWEAR ALLOWANCE- M. $36.51 MACKRES Invoice 123114 1/2/2015 Transaction Date 1/12/2015 Due 12/31/2014 Accounts Payable 20200 Total $36.51 Refer 6 NORTHERN TOOL AND EQUIPMEN _ _ AP Payment E 101- 45200 -221 Equipment Parts HYDRAULIC PLOW CYLINDER FOR PARKS $275.91 TRUCK Invoice 32094968 12/23/2014 Transaction Date 1/15/2015 Due 12131/2014 Accounts Payable 20200 Total $275.91 Refer 11 OFFICE DEPOT (FIRE) _ _ AP Payment E 222- 42260 -200 Office Supplies INK JET PRINTER CARTRIDGES, FILE $268.86 FOLDERS Invoice 746756643001 12/22/2014 PO 24422 Transaction Date 1/15/2015 Due 12/3112014 Accounts Payable 20200 Total $268.86 Refer 10 STA -SAFE LOCKSMITHS COMPAN _ ._.. AP Payment E 101 -41910 -400 Repairs &Maintenance HISTORICAL SOCIETY -YALE MORTICE $264.60 LOCK CONVERSION KIT, CYLINDER, LOCK REKEYED & KEYS- CENT BLDG Invoice 00020046 12/16/2014 Transaction Date 1/15/2015 Due 12/31/2014 Accounts Payable 20200 Total $264.60 Refer 9 TOTAL REGISTER SYSTEMS, INC. _ AP Payment E 609 - 49750 -210 Operating Supplies LABELS V -SHELF HWS $98.38 Invoice 52563 12/10/2014 AP Payment E 609- 49750 -210 Operating Supplies CREDIT REGISTER RIBBON RETURN - $31.74 Invoice 52357 10/31/2014 Transaction Date 1/15/2015 Due 12131/2014 Accounts Payable 20200 Total $66.64 Fund Summary 101 GENERAL FUND 222 AREA FIRE SERVICES 601 WATER FUND 602 SEWER FUND 609 MUNICIPAL LIQUOR FUND 20200 Accounts Payable $1,620.03 $284.82 $354.69 $5,428.83 $80.76 $7,769.13 Pre- Written Check $0.00 Checks to be Generated by the Computer $7,769.13 Total $7,769.13 m CITY OF MOUND 01/22/1512:19 PM - -- -- .. Page 1 / jf Pa menis Y Current Period: Closing 2014 Batch Name 2014CITY -AP5 User Dollar Amt $52,398.87 Payments Computer Dollar Amt $52,398.87 $0.00 In Balance Refer 1 ABDO SICK AND MEYERS, LLP _ AP Payment E 101 - 41500 -301 Auditing and Acct g Servi CERTIFIED AUDIT SVCS- YEAR ENDED 12- $1,625.44 31 -2014 Invoice 336773 12/3012014 AP Payment E 222 - 42260 -301 Auditing and Acct g Servi CERTIFIED AUDIT SVCS- YEAR ENDED 12- $860.53 31 -2014 Invoice 336773 12/30/2014 AP Payment E 281- 45210 -301 Auditing and Acct g Servi CERTIFIED AUDIT SVCS- YEAR ENDED 12- $286.84 31 -2014 Invoice 336773 12130/2014 AP Payment E 401 - 43101 -301 Auditing and Acct g Servi CERTIFIED AUDIT SVCS- YEAR ENDED 12- $0.00 31 -2014 Invoice 336773 12/30/2014 AP Payment E 601- 49400 -301 Auditing and Acct g Servi CERTIFIED AUDIT SVCS- YEAR ENDED 12- $753.07 31 -2014 Invoice 336773 12/30/2014 AP Payment E 602- 49450 -301 Auditing and Acct g Servi CERTIFIED AUDIT SVCS- YEAR ENDED 12- $753.07 31 -2014 "i Invoice 336773 12/30/2014 AP Payment E 609 - 49750 -301 Auditing and Acct g Servi CERTIFIED AUDIT SVCS- YEAR ENDED 12- $1,338.59 31 -2014 Invoice 336773 12/30/2014 AP Payment E 670- 49500 -301 Auditing and Acct g Servi CERTIFIED AUDIT SVCS- YEAR ENDED 12- $191.23 31 -2014 Invoice 336773 12/30/2014 AP Payment E 675- 49425 -301 Auditing and Acct g Servi CERTIFIED AUDIT SVCS- YEAR ENDED 12- $191.23 31 -2014 Invoice 336773 12/30/2014 Transaction Date 1/20/2015 Due 12/3112014 Accounts Payable 20200 Total $6,000.00 Refer 2 ANCOM COMMUNICATIONS _ AP Payment E 222 - 42260 -325 Pagers -Fire Dept. MINITOR V PAGER REPAIR 12 -30 -14 $95.00 Invoice 50234 1/15/2015 AP Payment E 222 - 42260 -325 Pagers -Fire Dept. MINITOR V PAGER REPAIR 12 -30 -14 $95.00 Invoice 50235 1/15/2015 Transaction Date 1/20/2015 Due 12/3112014 Accounts Payable 20200 Total $190.00 Refer 3 ASPEN EMBROIDERY AND_DESIG - AP Payment E 602 -49450 -218 Clothing and Uniforms EMBROIDER CITY LOGO ON PUB WKS $12.00 JACKET Invoice 012715 12/15/2014 Transaction Date 1/20/2015 Due 12/31/2014 Accounts Payable 20200 Total $12.00 Refer 4 BELLBOY CORPORATION _ Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $1,941.80 Invoice 46112600 12/12/2014 '? Cash Payment E 609 - 49750 -265 Freight FREIGHT $26.47 Invoice 46112600 12/12/2014 Transaction Date 1/20/2015 Wells Fargo 10100 Total $1,968.27 Refer 25 CENTRAL HYDRAULICS, INCORPO _ -149- k \\ CITY OF MOUND Payments Current Period: Closing 2014 AP Payment E 101- 45200 -220 Repair / Maint Supply QUICK COUPLERS- PARKS DEPT Invoice 0034425 12/23/2014 AP Payment E 101- 45200 -230 Shop Materials O- RINGS, CHROME SHAFT, WIPER, U -SEAL, PISTON SEAL -PARKS Invoice 0034439 12/24/2014 SVC CALL PUMP #2 THERMALS OPEN Transaction Date 1/21/2015 Due 12/31/2014 Accounts Payable 20200 Refer 5 COMPASS MINERALS AMERICA _ Cash Payment E 101- 43100 -224 Street Maint Materials BULK COARSE HWY MIX- 47.71 TON Invoice 71272749 12/16/2014 Cash Payment E 101- 43100 -224 Street Maint Materials BULK COARSE HWY MIX- 47.57 TON Invoice 71273615 12/17/2014 Transaction Date 1/20/2015 Wells Fargo 10100 R f 6 ELECTRIC PUMP Invoice 0054327 01/22/15 12:19 PM Page 2 $289.30 $178.29 Total $467.59 $3,446.10 $3,435.98 Total $6,882.08 e er AP Payment E 602 -49450 -440 Other Contractual Servic SVC CALL PUMP #2 THERMALS OPEN $110.00 Invoice 0054332 12/12/2014 AP Payment E 602- 49450 -440 Other Contractual Servic SVC CALL TO INSTALL LOANER PUMP AT $365.45 #2- SINCLAIR LS Invoice 0054335 12/12/2014 AP Payment E 602- 49450 -220 Repair / Maint Supply 4 MINI - CASII /FUS 120/24VAC, 24VDC $1,764.00 Invoice 0054327 12/11/2014 .__...._ .._ Transaction Date 1/20/2015 Due 12/31/2014 Accounts Payable 20200 Total $2,239.45 Refer 28 FIRST STATE TIRE RECYCLING _ AP Payment E 101 -49999 -300 Professional Srvs TIRE RECYCLING PICKUP SVC - 4400 $507.25 TUXEDO BLVD - ABATEMENT Invoice 95027 12/30/2014 Transaction Dale 1121/2015 Due 1/31/2014 Accounts Payable 20200 Total $507.25 Refer 29 FLAHERTY S HAPP_Y_TYME COMP _ AP Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX $163.80 Invoice 26942 12/2312014 AP Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX CREDIT -MDSE RETURN - $117.45 Invoice 30969 1/17/2015 Transaction Date 1/22/2015 Due 12/31/2014 Accounts Payable 20200 Total $46.35 Refer 7 HENNEPIN COUNTY INFORMA_TIO _ Cash Payment E 602 - 49450 -418 Other Rentals PW RADIO LEASE & ADMINISTRATION FEE - $127.20 DEC 2014 Invoice 140138113 1/31/2014 Project 14 -3 Cash Payment E 222 - 42260 -418 Other Rentals FIRE DEPT RADIO LEASE & $790.26 ADMINISTRATION FEE - DEC 2014 Invoice 140138033 1/31/2014 _ Transaction Date 3/6/2014 Wells Fargo 10100 Total $917.46 Refer 8 HENNEPIN COUNTY RECORDER _ AP Payment G 101 -23308 XXXX GALWAY- ROCK -PC# RESOLUTION RECORDING -4730 GALWAY $48.00 RD- PC14 -23 Invoice 1189891 12130/2014 Transaction Date 1/20/2015 Due 12/31/2014 Accounts Payable 20200 Total $48.00 Refer 9 LA WSON PRODUCTS, INC _ -150- Invoice 9302946079 12/12/2014 AP Payment E 101- 45200 -220 Repair / Maint Supply MISC PARTS- PARKS -DRILL BITS, $385.06 DEGREASER, SAFETY GLASSES, HYDRO NIPPLE & COUPLER, Invoice 9302944358 12/12/2014 Transaction Date 1/20/2015 Due 12131/2014 Accounts Payable 20200 Total $860.31 Refer I 10 LOFFLER COMPANIES,_ INCORPO _ AP Payment E 101- 41930 -202 Duplicating and copying COPY ROOM KONICA C652 - COLOR $39.56 OVERAGE - 12/14/14 TO 1/07115 Invoice 1897885 1/7/2015 CITY OF MOUND 01/22/1512:19 PM AP Payment - -- _ COPY ROOM KONICA C652 - B/W Page 3 Payments Invoice 1897885 117/2015 AP Payment rW -� KONICA MINOLTA 8200 PW COPIER $3.78 i hiii( UND OVERAGE CHG 12 -10 -14 TO 1 -9 -15 f Invoice 1895774 1/5/2015 Current Period: Closing 2014 AP Payment E 602 - 49450 -221 Equipment Parts MISC PARTS- WASHERS, AUTO BULBS, $212.40 $149.55 Refer NYLON CABLE TIES, KWIKSTART FLUID, _ AP Payment BRAKE CLEAN, SEAL CONNECTORS, DRILL PRINTER HP3035 FINANCE /P &I COPIER B $96.55 SCREWS, NUTS, & WHT COPIES 10 -20 -14 THRU 1 -19 -15 Invoice 9302825140 10/2212014 Project 14 -3 1/12/2015 AP Payment E 601- 49400 -221 Equipment Parts MISC PARTS- WATER -HEX NUTS, $262.85 E 101- 41500 -202 Duplicating and copying PRINTER HP3035 FINANCE /P &I COPIER B CONNECTORS, DRILL SCREWS, HEX CAPS, & WHT COPIES 10 -20 -14 THRU 1 -19 -15 RIVETS, FLAT WASHERS Invoice 1901529 Invoice 9302946079 12/12/2014 AP Payment E 101- 45200 -220 Repair / Maint Supply MISC PARTS- PARKS -DRILL BITS, $385.06 DEGREASER, SAFETY GLASSES, HYDRO NIPPLE & COUPLER, Invoice 9302944358 12/12/2014 Transaction Date 1/20/2015 Due 12131/2014 Accounts Payable 20200 Total $860.31 Refer I 10 LOFFLER COMPANIES,_ INCORPO _ AP Payment E 101- 41930 -202 Duplicating and copying COPY ROOM KONICA C652 - COLOR $39.56 OVERAGE - 12/14/14 TO 1/07115 Invoice 1897885 1/7/2015 AP Payment E 101- 41930 -202 Duplicating and copying COPY ROOM KONICA C652 - B/W $106.21 OVERAGE - 12/14/14 TO 1/07115 Invoice 1897885 117/2015 AP Payment E 602 - 49450 -202 Duplicating and copying KONICA MINOLTA 8200 PW COPIER $3.78 i OVERAGE CHG 12 -10 -14 TO 1 -9 -15 f Invoice 1895774 1/5/2015 Project 14 -3 Transaction Date 1/21/2015 Due 12/31/2014 Accounts Payable 20200 Total $149.55 Refer 24 LOFFLER COMPANIES, INCORPO _ AP Payment E 101 -42400 -202 Duplicating and copying PRINTER HP3035 FINANCE /P &I COPIER B $96.55 & WHT COPIES 10 -20 -14 THRU 1 -19 -15 Invoice 1901529 1/12/2015 AP Payment E 101- 41500 -202 Duplicating and copying PRINTER HP3035 FINANCE /P &I COPIER B $96.56 & WHT COPIES 10 -20 -14 THRU 1 -19 -15 _ Invoice 1901529 1/12/2015 AP Payment E 101 - 42400 -202 Duplicating and copying PRINTER HP4100 P &I COPIER B & WHT $51.23 COPIES 10 -20 -14 THRU 1 -19 -15 Invoice 1901529 1/12/2015 Transaction Date 1/2112015 Due 12/31/2014 Accounts Payable 20200 Total $244,34 Refer 11 MADDEN, GALANTER, HANSO_N, L _ _ AP Payment E 101- 49999 -300 Professional Srvs LABOR RELATIONS SVCS - DECEMBER 2014 $79.20 Invoice 012715 1/1/2015 Transaction Date 1/21/2015 Due 12/31/2014 Accounts Payable 20200 Total $79.20 Refer 12 MINNEHAHA BUILDING MAINTENA _ AP Payment E 609 - 49750 -440 Other Contractual Servic WASH WINDOWS INSIDE & OUT 12- 15 -14- $65.19 HWS Invoice 928033672 114/2015 Transaction Date 1/20/2015 Due 12/31/2014 Accounts Payable -Refer---- ___ AP Payment Invoice 199919 27 MUELLER, WILLIAM AND SONS _ 20200 Total $65.19 E 601 -49400 -224 Street Maint Materials RED ROCK DELIVERIES DEC 2014 264.74 TONS 12/12/2014 -151- $4,276.17 -152- CITY OF MOUND '"---- _ -...� 01/22/15 12:19 PM Page 4 -- %\ Payments Current Period: Closing 2014 AP Payment E 601 - 49400 -224 Street Maint Materials RED ROCK DELIVERIES DEC 2014 70 41 $806.20 TONS Invoice 199942 12/15/2014 AP Payment E 601- 49400 -224 Street Maint Materials RED ROCK DELIVERIES DEC 2014 271.40 $6,861.24 TONS Invoice 199885 12/11/2014 Transaction Date 1/21/2015 Due 12/31/2014 Accounts Payable 20200 Total $11,943.61 Refer 13 OFFICE DEPOT AP Payment E 101 -41110 -210 Operating Supplies NAME PLATES NEW COUNCIL MEMBERS- $14.98 PETERSON, WEGSCHEID Invoice 744207535001 12111/2014 PO 24330 AP Payment E 101 - 42400 -210 Operating Supplies NAME PLATES NEW P & I COMMISSIONERS- $14.98 BAKER, MILES Invoice 744207535001 12/11/2014 PO 24330 AP Payment E 281- 45210 -210 Operating Supplies NAME PLATE NEW DOCK COMMISSIONER- $7.49 OSMEK Invoice 744207535001 12/11/2014 PO 24330 AP Payment E 101 - 41500 -210 Operating Supplies NAME PLATE NEW ADMIN- MACKRES $7.49 Invoice 744207535001 12/11/2014 PO 24330 Transaction Date 1/21/2015 Due 12131/2014 Accounts Payable 20200 Total $44.94 Refer 14 OPUS 21 MGMT SOLUTIONS _ AP Payment E 602- 49450 -322 Postage DEC 2014- UTILITY BILLING POSTAGE $342.49 Invoice 141269 1117/2015 AP Payment E 601 - 49400 -307 Admin /Finance /Compute DEC 2014 -CIS DATA HOSTING, $1,758.38 PRODUCTION, BILLING, CALL CTR SUPPORT Invoice 141269 1/17/2015 AP Payment E 602- 49450 -307 Admin /Finance /Compute DEC 2014 -CIS DATA HOSTING, $1,758.38 PRODUCTION, BILLING, CALL CTR SUPPORT Invoice 141269 1/17/2015 AP Payment E 601- 49400 -322 Postage DEC 2014- UTILITY BILLING POSTAGE $342.49 Invoice 141269 1/17/2015 Transaction Date 1/21/2015 Due 12/3112014 Accounts Payable 20200 Total $4,201.74 Refer 15 PREMIUM WATERS, INC. _ _ AP Payment E 101 -41310 -210 Operating Supplies KANDIYOHI 5 GAL WATER (4) & DEPOSIT- $44.59 HOT & COLD WATER COOLER- CITY MGR Invoice 603679 -12 -14 12/31/2014 _ _ Transaction Date 1/21/2015 Due 12/31/2014 Accounts Payable 20200 Total $44.59 Refer 16 R, C. ELECTRIC, INCORPORATED _ AP Payment E 285 - 46388-400 Repairs & Maintenance 3 18W LED FLOOD LIGHTS- MEMORIAL PARK $745.36 Invoice 4522 12/15/2014 AP Payment E 285 - 46388 -400 Repairs & Maintenance 18W LED FLOOD LIGHT- MEMORIAL PARK $223.45 Invoice 4525 12/17/2014 Transaction Date 1/21/2015 Due 12/3112014 Accounts Payable 20200 Total $968.81 Refer 17 SCHARBER AND SONS OF LONG L _ _ Payment -- AP Payyment E 101 -45200 221 Equipment Parts PARKS -AIR FILTERS, SPARK PLUGS Invoice P26939 12/17/2014 AP Payment E 101 - 45200 -221 Equipment Parts CREDIT RETURN AIR FILTERS - $86.60 Invoice P26967 12/18/2014 -152- CITY OF MOUND 01/22/1512:19 PM - -- Page 5 Payments Current Period: Closing 2014 AP Payment E 601- 49400 -221 Equipment Parts WATER DEPT - AIR FILTERS $25.74 Invoice P27115 12/30/2014 Transaction Date 1/20/2015 Due 12/31/2014 Accounts Payable 20200 Total $122.30 Refer 18 SIMPLEX_GRINNELL AP Payment E 222- 42260 -402 Building Maintenance SVC CALL -FIRE SUPPRESSION SYSTEM- $244.00 FIRE DEPT DISPLAY AREA 12 -22 -14 Invoice 80868460 12/23/2014 _.- Transaction Date 1/20/2015 Due 12/31/2014 Accounts Payable 20200 Total $244.00 Refer 30 SOUTHERN WINE & SPIRITS OF M _ AP Payment E 609- 49750 -251 Liquor For Resale LIQUOR $92.50 Invoice 1231989 1215/2014 _ Transaction Date 1/22/2015 Due 12/31/2014 Accounts Payable 20200 Total $92.50 Refer 19 SUN PATRIOT NEWSPAPER -CITY _ AP Payment E 101 - 41500 -328 Employment Advertising HELP WANTED -ADMIN SVGS $259.20 COORDINATOR AD 12 -19 -14 Invoice 326591 12/19/2014 AP Payment E 101- 41500 -328 Employment Advertising HELP WANTED -ADMIN SVGS $25920 COORDINATOR AD 12 -26 -14 Invoice 326591 12/19/2014 -- :. Transaction Date 1120/2015 Due 12/3112014 Accounts Payable 20200 Total $51840 Refer 26 ULINE AP Payment E 101-45200-230 Shop Materials BLACK WARDROBE CABINET - STORAGE $839.00 PARKS Invoice 63903940 12/15/2014 AP Payment E 101- 45200 -230 Shop Materials 9 STEP LADDER W/ 20" TOP STEP -PARKS $872.51 Invoice 64319027 12/1512014 AP Payment E 101 - 45200 -230 Shop Materials PURELL GEL REFILLS, GOJO SUPRO MAX $460.17 SOAP Invoice 63866531 12/12/2014 AP Payment E 101 - 43100 -224 Street Maint Materials 28" REFLECTIVE ORANGE CONES -20 $656.64 STREETS DEPT Invoice 63965033 12116/2014 Transaction Date 1121/2015 Due 12/31/2014 Accounts Payable 20200 Total $2,828.32 Refer 21 VESSCO, INCORPORATED _ AP Payment E 602 - 49450 -221 Equipment Parts ROTAMETER SEWER DEPT $336.86 Invoice 61993 12/812014 Transaction Date 1/20/2015 Due 12/3112014 Accounts Payable 20200 Total $336.86 Refer 22 WACONIA FORD MERCURY _ _ AP Payment E 101-45200-440 Other Contractual Servic REPAIR WINDSHIELD WIPERS, CHECK $352.40 TRANSMISSION SHIFT- PARKS TRUCK -11 FORD F550 Invoice FOCS89269 1211912014 Transaction Date 1/20/2015 Due 12/31/2014 Accounts Payable 20200 Total $352.40 Refer 20 WIDMER CONSTRUCTION, LLC _ AP Payment E 601 - 49400 -440 Other Contractual Servic REPAIR MAIN BREAK @ 2450 WILSHIRE $2,376.00 BLVD 12 -4 -14 Invoice 3843 12/12/2014 -153- F((` CITY OF MOUND Payments Pre - Written Check $0.00 Checks to be Generated by the Computer $52,398.87 Total $52,398.87 -154- 01/22/15 12:19 PM Page 6 $2,471.00 $4,847,00 $5,176,36 $5,176.36 Current Period: Closing 2014 AP Payment E 601- 49400 -440 Other Contractual Servic REPAIR MAIN BREAK @ 1609 GULL LN 12 -24- $12,556.73 14 Invoice 3868 12/31/2014 281 COMMONS DOCKS FUND Transaction Date 1/20/2015 Due 12/3112014 Accounts Payable 20200 Total Refer, 23 XCEL ENERGY_ _ AP Payment E 101- 43100 -381 Electric Utilities ELECTRIC SVC 12 -03 THRU 1/2/15 $19,933.14 MAYWOOD STREET LIGHTS Invoice 440517279 1/5/2015 _ Transaction Date 1/20/2015 Due 12/3112014 Accounts Payable 20200 Total Fund Summary 675 STORM WATER UTILITY FUND $191.23 10100 Wells Fargo 101 GENERAL FUND $6,882.08 222 AREA FIRE SERVICES $790.26 602 SEWER FUND $12720 609 MUNICIPAL LIQUOR FUND $1,968.27 �— $9,767,81 Pre - Written Check $0.00 Checks to be Generated by the Computer $52,398.87 Total $52,398.87 -154- 01/22/15 12:19 PM Page 6 $2,471.00 $4,847,00 $5,176,36 $5,176.36 20200 20200 Accounts Payable 101 GENERAL FUND $12,556.73 222 AREA FIRE SERVICES $1,294.53 281 COMMONS DOCKS FUND $294.33 285 MOUND HRA $968.81 401 GENERAL CAPITAL PROJECTS KOO 601 WATER FUND $19,933.14 602 SEWER FUND $5,658.43 609 MUNICIPAL LIQUOR FUND $1,542.63 670 RECYCLING FUND $191.23 675 STORM WATER UTILITY FUND $191.23 $42,631.06 Pre - Written Check $0.00 Checks to be Generated by the Computer $52,398.87 Total $52,398.87 -154- 01/22/15 12:19 PM Page 6 $2,471.00 $4,847,00 $5,176,36 $5,176.36 aF Batch Name 012715HWS Payments CITY OF MOUND Payments Current Period: January 2015 User DollarAmt $111,92164 Computer Dollar Amt $111,923.64 $0.00 to Balance Refer __7 ARCTIC GLACIER PREMIUM IC_E _ Cash Payment E 609 - 49750 -255 Misc Merchandise For R ICE Invoice 459501904 1/19/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT Invoice 459501904 1/19/2015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa Cash Payment E 609- 49750 -255 Misc Merchandise For R ICE Invoice 436500301 1/3/2015 Wells Fargo Transaction Date 1/22/2015 Due 12/31/2014 Wells Fargo Refer 2 ARTISAN BEER COMPANY _ Cash Payment E 609 - 49750 -252 Beer For Resale BEER Invoice 3013069 1/13/2015 LIQUOR Transaction Date 1/22/2015 Wells Fargo Refer 3 BELLBOY CORPORATION _ Cash Payment E 609- 49750 -210 Operating Supplies SUPPLIES, BAGS Invoice 91403600 1/912015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX 1 Invoice 91403600 1/9/2015 I E 609 - 49750 -210 Operating Supplies SUPPLIES, BAGS Cash Paymen E 609- 49750 -251 Liquor For Resale Invoice 91414500 1/14/2015 Invoice 46423400 1/512015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX Invoice 91414500 1/14/2015 LIQUOR Transaction Date 1/22/2015 Wells Fargo Refer_ 5 BELLBOY CORPORATION _ _ Cash Payment E 609 - 49750 -265 Freight FREIGHT Invoice 56506000 1/912015 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR Invoice 56506000 1/9/2015 Invoice 189698 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR Invoice 46529500 1/14/2015 E 609 -49750 -252 Beer For Resale Cash Payment E 609 - 49750 -265 Freight FREIGHT Invoice 46529500 1/14/2015 Transaction Date 1/22/2015 Wells Fargo Refer 4 BELLBOY CORPORATION Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR Invoice 46423400 1/512015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR Invoice 46616300 1/19/2015 Transaction Date 1/22/2015 Wells Fargo Refer 6 BERNICKS BEVERAGES AND VEN _ _ _ Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX Invoice 189698 1/14/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER Invoice 189698 1/14/2015 -155- 10100 10100 01122/15 2:46 PM Page 1 $82.15 $1.00 $132.65 Total $215.80 $167.10 Total $167.10 $21.67 $78.55 $45.17 $17.00 10100 Total $162.39 $31.00 $3,196.15 $2,888.67 $43.40 10100 Total $6,159.22 $7,090.80 $4,305.00 10100 Total $11,395.80 $4255 $246.85 CITY OF MOUND 01/22/152:46 PM Page 2 % Payments p4 c:ol y C)r, lh ^il.?4.l tti Y.d Current Period: January 2015 Transaction Date 1122/2015 Wells Fargo 10100 Total $294.40 Refer COCA COLA BOTTLING MIDWEST _ _7 Soft Drinks /Mix For Resa COCA COLA PRODUCTS- MIX $160.48 Cash Payment E 609-49750-254 Invoice 0188050807 1/20/2015 - - - -- Transaction Date 1/22/2015 Wells Fargo 10100 Total $160.48 Refer 8 DA_H_LHEIMER_BEVERAGE LLC_ _ _ Cash Payment _ E 609- 49750 -252 Beer For Resale BEER $281.00 Invoice 1128140 1114/2015 Cash Payment E 609- 49750 -252 Beer For Resale BEER $150.00 Invoice 103734 1/20/2015 _ Transaction Date 1/22/2015 Wells Fargo 10100 Total $431.00 Refer 9 DAY DISTRIBUTING COMPANY _ Cash Payment E 609 -49750 -252 Beer For Resale BEER $70.70 Invoice 786111 1/13/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $1,826.20 Invoice 786110 1/13/2015 Cash Payment E 609- 49750 -252 Beer For Resale BEER $7,341.90 Invoice 785277 1/6/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $688.25 Invoice 787053 1/20/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Total $9,927.05 Refer 10_E_NKI BREWING COMPANY _ Cash Payment E 609 - 49750 -252 Beer For Resale BEER $80.00 Invoice 3483 1/6/2015 _. -. —... _- Transaction Date 1/22/2015 Wells Fargo 10100 Total $80.00 Refer 11 EXTREME BEVERAGE Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Raise MIX $257.30 Invoice 1103001 1/15/2015 - - -- Transaction Date 1/22/2015 Wells Fargo 10100 Total $257.30 Refer 12 HOHENSTEINS, INCORPORATED _ Cash Payment E 609-49750-252 Beer For Resale BEER $311.00 Invoice 743358 1/21/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $547.75 Invoice 741180 1/7/2015 — Transaction Date 1/22/2015 Wells Fargo 10100 Total $858.75 Refer 13 JJ TAYLOR DISTRIBUTING MINN _ Cash Payment E 609-49750-252 Beer For Resale BEER $4920 Invoice 2309592 1/13/2015 Cash Payment E 609- 49750 -252 Beer For Resale BEER $1,608.70 Invoice 2309587 1/1312015 -- Transaction Date 1/22/2015 Wells Fargo 10100 Total $1,657.90 Reefer JJ TAYLOR DISTRIBUTING MINN _ _14 Cash Payment E 609-49750-252 Beer For Resale BEER $13.60 Invoice 2309552 1/6/2015 Cash Payment E 609- 49750 -254 Soft Drinks /Mix For Resa MIX $77.60 Invoice 2309552 1/6/2015 -156- CITY OF MOUND 01122/15 2:45 PM _ Page 3 i Payments Current Period: January 2015 Cash Payment E 609- 49750 -252 Beer For Resale BEER $3,216,75 Invoice 2309551 1/6/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Total $3,307.95 Refer_ 15 JOHNSON BROTHERS LIQUOR _ - _ Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $3,773.55 Invoice 5072403 1./14/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $5 496.80 Invoice 5072404 1/14/2015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $90.75 Invoice 5072406 1114/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Total $9,361.10 Refer 16 JOHNSON BROTHERS LIQUOR _ Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Rosa MIX $44.25 Invoice 5067470 1/7/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $6,191.14 Invoice 5067468 1/7/2015 Cash Payment E 609 -49750 -253 Wine For Resale WINE $5,732.20 Invoice 5067469 117/2015 - -_. Transaction Date 112212015 Wells Fargo 10100 Total $11,967.59 Refer 17 MARLIN S TRUCKING DELIVERY _ Cash Payment E 609 - 49750 -265 Freight DELIVERY SVC 1 -05 -15 $81.20 Invoice 30224 115/2015 Cash Payment E 609- 49750 -265 Freight DELIVERY SVC 1 -08 -15 $546.65 Invoice 30241 118/2015 - Cash Payment E 609- 49750 -265 Freight DELIVERY SVC 1 -15 -15 $296.05 Invoice 29512 1/15/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Total $923.90 Refer 18_ MOUND MARKETPLACE ASSOC _ _ Cash Payment E 609-49750-412 Building Rentals FEB 2015C COMMON AREA MTCE & $655.75 HWS Invoice 012715 211/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Total $655.75 Refer 19 MUZAK -LLC _ _ Cash Payment E 609-49750-440 Other Contractual Servic 1ST QTR 2015 MUSIC SERVICE- HWS $348.46 Invoice 51289210 1/1/2015 Transaction Date 112212015 Wells Fargo 10100 Total $348.46 Refer 20 PAUSTIS AND SONS WINE COMPA _ Cash Payment E 609 - 49750 -253 Wine For Resale WINE $2,722.76 Invoice 8481680 1/5/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $38.75 Invoice 8481680 1/5/2015 Cash Payment E 609 -49750 -253 Wine For Resale WINE $435.16 Invoice 8482385 1/12/2015 Cash Payment E 609- 49750 -265 Freight FREIGHT $10.50 Invoice 8482385 1/12/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Total $3,207.17 Refer 21 PHILLIPS WINEAND SPIRITS, INC _ _157_ CITY OF MOUND �, Payments 01/22/15 2:46 PM Page 4 Current Period: January 2015 Cash Payment E 609- 49750 -253 Wine For Resale WINE Invoice 2729003 1/1412015 $1,756.90 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $2,930.00 Invoice 2729002 1/14/2015 $3,896.36 Transaction Date 1122/2015 Wells Fargo 10100 Refer 22 PHILLIPS WINE AND SPIRITS, INC _ $10,530.03 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $216.00 Invoice 2725630 1/7/2015 $2,651.47 Cash Payment E 609 -49750 -253 Wine For Resale WINE Invoice 2725631 1/7/2015 $21.50 Total Transaction Date 1/22/2015 Wells Fargo 10100 Refer 23 SOUTHERN WINE & SPIRITS OF M $6,002.38 Cash Payment E 609- 49750 -253 Wine For Resale WINE Invoice 1242841 1/8/2015 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR Invoice 1242842 1/8/2015 Cash Payment E 609- 49750 -253 Wine For Resale WINE Invoice 5008944 1/9/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR Invoice 1245111 1/15/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE Invoice 1245110 1115/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Refer 24 SPO_RTSMANS REDNECK JUICE L _ _ Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX Invoice 0113 1/7/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Refer 26 THORPE DISTRIBUTING COMPAN - Cash Payment E 609- 49750 -252 Beer For Resale BEER Invoice 870140 1/13/2015 Cash Payment E 609- 49750 -253 Wine For Resale WINE CREDIT Invoice 00751404 1/13/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER CREDIT Invoice 00772523 1/5/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER Invoice 870139 111312015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX Invoice 870139 1113/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Refer 25 THORPE DISTRIBUTING COMPAN _ Cash Payment E 609 -49750 -252 Beer For Resale BEER Invoice 868914 1/6/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER Invoice 868915 1/6/2015 Cash Payment E 609-49750 -252 Beer For Resale BEER Invoice 868916 1/6/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER CREDIT Invoice 00751399 1/6/2015 -158- 01/22/15 2:46 PM Page 4 $912.45 $1,709.20 Total $2,621.65 $4,547.30 $1,756.90 Total $6,304.20 $2,930.00 $3,896.36 $272.00 $965.67 $2,466.00 Total $10,530.03 $216,00 Total $216.00 $2,651.47 $25.10 - $60.00 $29.50 $21.50 Total $2,617.37 $156.25 $59.00 $6,002.38 - $33.15 CITY OF MOUND ovzzn5 zPage5 Page 5 Payments ...e. t i kF Current Period: January 2015 Transaction Date 1/22/2015 Wells Fargo 10100 Total $6,184.48 Refer 27 VINOCOPIA, INCORPORATED _ __- ._.___ ..— Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $448.00 Invoice 0115741 1/7/2015 $7.50 Cash Payment E 609- 49750 -265 Freight FREIGHT Invoice 0115741 1/7/2015 $736.00 Cash Payment E 609- 49750 -253 Wine For Resale WINE Invoice 0115742 1(7/2015 $10.50 Cash Payment E 609 - 49750 -265 Freight FREIGHT Invoice 0115742 1/7/2015 $109.75 Cash Payment E 609- 49750 -254 Soft Drinks /Mix For Resa SODA Invoice 0115740. 1/7/2015 $10.50 Cash Payment E 609- 49750 -265 Freight FREIGHT Invoice 0115740 117/2015 - $18925 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR Invoice 0116176 1/15/2015 $2.50 Cash Payment E 609 - 49750 -265 Freight FREIGHT Invoice 0116176 1/1512015 $72.00 Cash Payment E 609- 49750 -253 Wine For Resale WINE Invoice 0116175 1115/2015 $2.50 1' Cash Payment E 609- 49750 -265 Freight FREIGHT Invoice 0116175 1/15/2015 $42.00 Cash Payment E 609- 49750 -253 Wine For Resale WINE Invoice 0112635 11/2512014 49750 Wine For Resale DUPLICATE PYMT CREDIT #47719 - $66.50 Cash Payment E 609 - -253 Invoice 0112701CR 12129/2014 Liquor For Resale DUPLICATE PYMT CREDIT #47719 - $42.50 Cash Payment E 609- 49750 -251 Invoice 0112700CR 12/29/2014 Transaction Date 1(22/2015 Wells Fargo 101.00 Total $1,521.50 Refer 28 WEBLEASE USA__ Cash Payment E 609-49750-440 Other Contractual Servic 50 WSLY WEBSITE SVC 1 -15 -15 THRU 2 -14- $99.00 Invoice 66198 1/1512015 -- - - - - -- Transaction Date 1/2212015 Wells Fargo 10100 Total $99.00 Refer 29 WINE COMPANY _ $192.00 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 382772 1/15/2015 $420 Cash Payment E 609- 49750 -255 Freight FREIGHT Invoice 382772 1/15/2015 $912.00 Cash Payment E 609 - 49750 -253 Wine For Resale WINE Invoice 382275 1/8/2015 $11.55 Cash Payment E 609 - 49750 -265 Freight FREIGHT Invoice 382275 1/8/2015 Transaction Date 1122/2015 Wells Fargo 10100 Total $1,119.75 Refer 30 WINE MERCHANTS - _ Cash Payment E 609 - 49750 -253 Wine For Resale WINE $2.947.00 Invoice 7013748 1/7/2015 -159- CITY OF MOUND 01/221152:46 PM ---- Page 6 Payments Current Period: January 2015 Cash Payment E 609- 49750 -253 Wine For Resale WINE $885.00 Invoice 7014601 1/14/2015 Cash Payment E 609- 49750 -254 Soft Drinks /Mix For Rosa MIX $46,00 Invoice 7013749 1/7/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $856.00 Invoice 7015381 1121/2015 Transaction Date 1/2212015 Wells Fargo 10100 Total $4,734.00 Refer 31 WIRTZ BEVERAGE MN BEER _ _ Cash Payment E 609 - 49750 -252 Beer For Resale BEER $1,492.50 Invoice 1090342876 1/7/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $246.00 Invoice 1090342877 117/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $7,954.97 Invoice 1090345867 1/14/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Total $9,693,47 Refer 32 WIRTZ BEVERAGE MN WINE SPIRI _ _. Cash Payment E 609 - 49750 -253 Wine For Resale WINE $2,076.00 Invoice 1080274140 1/8/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $272.88 Invoice 1080274138 1/8/2015 Cash Payment E 609- 49750 -254 Soft Drinks /Mix For Resa MIX $100.86 Invoice 1080274139 1/8/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $1,284.00 Invoice 1080276709. 1115/2015 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $691.69 Invoice 1080276708 1/15/2015 Transaction Date 1 /2 212 01 5 Wells Fargo 10100 Total $4,425.43 Refer 33 YELLOW PAGE DIRECTORY SVS, I Cash Payment E 609 - 49750 -340 Advertising YELLOW PAGE DIRECTORY LISTING 2015 $317.65 LIQUOR RETAIL Invoice MW01- 1541210 1/30/2015 Transaction Date 1/22/2015 Wells Fargo 10100 Total $317.65 Fund Summary 10100 Wells Fargo 609 MUNICIPAL LIQUOR FUND $111,923.64 $111,923.64 Pre - Written Check 1 $0.00 Checks to be Generated by the Computer $111,923.64 Total $111,923.64 -160- CITY OF MOUND 01/22/151:08 PM -. -._— Page 1 Payments Current Period: January 2015 Batch Name 2015BOYER User Dollar Amt $20,357.85 10100 Wells Fargo Payments Computer Dollar Amt $20,35T85 ($10,500.00) 601 WATER FUND $30,645.00 $0.00 In Balance $212_85_ Refer, 1 BOYER TRUCK PARTS _ __ __. ____—__--------- Cash Payment -- - - -- E 601 - 49400 -500 Capital Outlay FA 2014 FORD F -150 CREW CAB 4X4 -WATER $30,625.00 DEPT Invoice F43106 1/20/2015 PO 24323 Cash Payment E 601 - 49400 -438 Licenses and Taxes TRANSIT TAX 2104 FORD F -150 $20.00 Invoice F43106 1/20/2015 P024323 Cash Payment R 101- 48500 -39101 Sales of General Fixe IN D -$10,500.00 WADE TOWARD 2084 FORD F-1502WTR TRUCK Invoice F43106 1120/2015 PO 24323 _.._— Transaction Date 1/22/2015 Wells Fargo 10100 Total $20,145.00 Refer 2 BOYER TRUCKS _.-- E 602 49450 -404 Machinery/Equip Repairs FORD F ENGINE Cash Payment - RAMC CALIBRATIONS DIAGNOSIS- REPROGRAM CALIBRATIONS SIS Invoice 273812 1/6/2015 Project 15 -3 Transaction Date 1/22/2015 Wells Fargo 10100 Total $212.85 Fund Summary 10100 Wells Fargo 101 GENERAL FUND ($10,500.00) 601 WATER FUND $30,645.00 602 SEWER FUND $212_85_ $20,357.85 Pre - Written Check - $0.00 Checks to be Generated by the Computer $20,357.85 Total $20,357.85 -161- MOUND CITY COUNCIL MINUTES November 25, 2014 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, November 25, 2014, at 7:00 p.m. in the council chambers of the Centennial Building. Members present: Mayor Mark Hanus, Council Members Mark Wegscheid, Heidi Gesch, and Ray Salazar Members absent: Kelli Gillispie Others present: City Manager Kandis Hanson, Community Development Director Sarah Smith, Administrative Assistant Mary Mackres, City Engineer Dan Faulkner, Director of Public Works Carlton Moore, Consultant Planner Rita Trapp, City Attorney Melissa Manderschied, Jim Bedell, Barry Robbins, Kelvin Retterath, Katie Morford, Dean Hunter Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Hanus called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Approve agenda MOTION by Salazar, seconded by Wegscheid, to approve the agenda. All voted in favor. Motion carried. 4. Consent agenda Hanus requested Item 4G be pulled for discussion. MOTION by Salazar, seconded by Wegscheid, to approve the consent agenda as amended. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $374,634.43. B. Approve minutes of the Oct. 28, 2014 regular meeting. C. Approve Pay Request No. 2 and Final from Allied Blacktop Company in the amount of $2,500.00 for work completed on the 2014 Seal Coat Project, City Project No. PW -14 -07 D. Approve Pay Request No.1 from Schneider Excavating & Grading, Inc. in the amount of $74,139.90 for work completed on the 2014 Drainage Improvements Project, City Project No. PW -14 -04 E. ORDINANCE NO. 10 -2014 AMENDING CHAPTER 42 OF THE MOUND CITY CODE AS IT RELATES TO NUSIANCES -162- Mound City Council Minutes — November 25, 2014 F. RESOLUTION NO. 14 -98: RESOLUTION APPROVING VARIANCE FOR 2217 CHATEAU LANE, PLANNING CASE NO. 14 -24, PID NO. 13- 117 -24 -43 -0059 G. Pulled 4G. A rove ttesoiuewn H rovu� �R Hanus stated that the documentation indicated the foundation's north wall had failed and asked the question that as long as the north wall was going to be rebuilt, should the City require at least a 2' setback. Hanus stated eaves are typically 2' and it is the Councils job to give relief where necessary but try to bring properties back into compliance with the code. Hanus stated he is open to comments. Discussion ensued regarding eave overhang, set -back, fire rating on 4" overhang, and condition of foundation. Hanus recommended the following changes to item 4G of the consent agenda: add item 12. A fire rated wall is required on the north wall; add item 13. A 4" maximum eave overhang on North wall is required; add item 14. An as -built survey must be submitted as part of building permit process. MOTION by Wegscheid, seconded by Gesch, to approve the following resolution as amended. All voted in favor. Motion carried. RESOLUTION NO. 14 -99: RESOLUTION APPROVING EXPANSION PERMIT FOR 3036 HIGHLAND BOULEVARD, PLANNING CASE NO. 14 -24, PID NO. 23- 117 -24 -44 -0003 5. Comments and suggestions from citizens present on any item not on the agenda. None offered. 6. Public Hearing(s) A. Dan Faulkner, representing Bolton & Menk Engineering, requesting action on Resolution Ordering Improvement and Preparation of Plans and Specifications for 2015 Street, Utility and Retaining Wall Improvements — Tuxedo Boulevard, City Project No. PW -15 -02 Gesch questioned whether or not the existing flagstone could be re -used retaining walls. Faulkner stated better, more stable material is used if the wall was being replaced and existing flagstone is re -used in the case of repairs. Dean Hunter, 5043 Tuxedo, questioned the location of the new fire hydrant and said it is close to his property. Faulkner stated that drawings are conceptual for now and the engineers will work with property owner. Hanus encouraged citizens to stay involved with the process and Mr. Hunter's phone number was recorded in order to keep him in the loop on the location of a possible fire hydrant on or near his property. MOTION by Salazar, seconded by Wegscheid, to approve the following resolution. All voted in favor. Motion carried. -163- Mound City Council Minutes — November 25, 2014 RESOLUTION NO, 14 -100: RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR 2015 STREET, UTILITY AND RETAINING WALL IMPROVEMENT PROJECT — TUXEDO BOULEVARD B. Sarah Smith, Community Development Director, requesting discussion/ action on Planning Commission Recommendation: 1. Adopting Ordinance Amending Chapter 14 and 129 of the Mound City Code as it Relates to the Keeping of Animals Trapp stated the proposed amendments are a result of recent discussions on farm animals, chickens, bees, exotic animals and a recommendation by the City Attorney requesting a change in the language related to dangerous dogs. Much discussion ensued about the verbiage in the ordinance, particularly Section 2. Hanus requested item 3 be stricken and additional clarification be added to item 5. Trapp said previous language in the code was added back. Gesch stated the "at heel' language is not clear. It was decided that the Chapter 14 animal section needs to be reworked and brought back to the Council but that it does not need to go back to the Planning Commission. Trapp asked for direction on how much time should be devoted to reworking the language. Manderschied stated the requirements would be stated in the positive to avoid double negatives. Smith requested that the amendments to Subsection 129 -2 be acted upon and the public hearing held. Trapp noted that this language could be published in the entirety and the resolution is no longer necessary. Mayor Hanus opened the public hearing at 7:57 pm and upon receiving no comment, closed the public hearing. MOTION by Salazar, seconded by Wegscheid, to approve the following ordinance with the addition of "See Chapter 14." All voted in favor. Motion carried. ORDINANCE NO. 11 -2014: AN ORDINANCE AMENDING CHAPTER 129 OF THE MOUND CITY CODE AS IT RELATES TO THE ZONING ORDINANCE 2. Action Adopting Resolution Authorizing Publication of an Ordinance by Title and Summary 7. Planning Commission Recommendations(s) Sarah Smith, Community Development Director, requesting discussion /action on Planning Case No. 14 -25 for Variances 1975 Lakeside Lane Applicant: Mark Lee Smith stated that the applicant has asked to defer item to the next meeting on December 9th, but another date works as well. Smith stated the 60 day requirement has been executed. Motion by Salazar, seconded by Wegscheid, to table Planning Case No. 14 -25 until the December 9th meeting. All voted in favor. Motion carried. i Mound City Council Minutes — November 25, 2014 A. Comments /reports from Council members /City Manager: City Manager wished everyone a Happy Thanksgiving. B. Minutes: Planning Commission: Oct 7, 2014 C. Reports: Fire Commission Meeting: Nov 19, 2014 WeCAB Annual Meeting: YTD Sept 30, 2014 D. Correspondence: 9. Adjourn MOTION by Gesch, seconded by Wegscheid, to adjourn at 8:36 p.m. All voted in favor. Motion carried. Mayor Mark Wegscheid Attest: Catherine Pausche, Clerk Note: Approval of minutes took place at 1/27/15 meeting with new Mayor. -165- MOUND CITY COUNCIL MINUTES December 9, 2014 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, December 9, 2014, at 7:00 p.m. in the council chambers of the Centennial Building. Members present: Mayor Mark Hanus; Council Members Mark Wegscheid, Heidi Gesch, Kelli Gillespie, and Ray Salazar Members absent: None. Others present: City Manager Kandis Hanson, Community Development Director Sarah Smith, Finance Director /Clerk/Treasurer Catherine Pausche, City Engineer Dan Faulkner, Director of Public Works Carlton Moore, City Attorney Melissa Manderschied, Fire Chief Greg Pederson, Public Works Superintendent Ray Hanson, Liquor Store Manager John Colotti, Nicole Spader, Cole Spader, Tim Babb, Lori Marek, Jennifer Fritzler, Kelvin Retterath, Jason Baker, Todd Courneya, Katie Morford, Senator David Osmek, Gail Hanus, Tyler Hanus, Dave Hanus, Julie Hanus Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Hanus called the meeting to order at 7:01 p.m 2. Pledge of Allegiance 3. Approve agenda MOTION by Salazar, seconded by Wegscheid, to approve the agenda. All voted in favor. Motion carried. 4. Consent agenda Gillispie requested Item 413 be pulled and Gesch asked for Item 4N be pulled. MOTION by Wegscheid, seconded by Gesch, to approve the consent agenda as amended. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $244,746.09. C. Approve Pay Request No. 10 from GMH Asphalt Corporation in the amount of $138,451.96 for work completed on the 2013 Street, Utility and Retaining Wall Improvement Project, City Project Nos. PW- 13 -01, PW- 13 -02, PW -13 -05 D. Approve Pay Request No.4 from GMH Asphalt Corporation in the amount of $168,239.54 for the 2014 Street, Utility and Retaining Wall Improvement Project— East Three Points Blvd., City Project Nos. -166- Mound City Council Minutes — December 9, 2014 PW- 14 -01, PW -14 -02 E. RESOLUTION NO. 14 -103: RESOLUTION ACCEPTING BID FOR THE 2014/2015 SANITARY SEWER REHABILITATION PROJECT (PW- 14 -05, PW- 15 -06) F. Approve payment of invoice from AET, Inc., in the amount of $3,900.00 for geotechnical engineering services on flooded roads G. Approve payment of invoice from AET, Inc., in the amount of $767.34 for geotechnical engineering services on the East Three Points Boulevard reconstruction project PW -14- 01 H. RESOLUTION NO. 14 -104: RESOLUTION ACCEPTING BID FOR THE BARTLETT BOULEVARD WATERMAIN IMPROVEMENT PROJECT — COMMERCE BOULEVARD TO LOST LAKE BRIDGE PROJECT (PW- 15 -09) I. RESOLUTION NO. 14 -105: RESOLUTION OF SPONSORSHIP AS RELATED TO THE SOUTHWEST TRAILS SNOWMOBILE ASSOCIATION J. RESOLUTION NO. 14 -106: RESOLUTION APPROVING CONTRIBUTIONS FOR 2014 K. RESOLUTION NO. 14 -107: RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF ELECTRIC MIXER FOR THE ISLAND PARK STANDPIPE Approval for Northwest Tonka Lions Temporary On -Sale Liquor Permits for the following events, with fees paid: 1. Chili Feed for Troops at the Gillespie Center: Dec. 28, 2014 2. Fundraiser for the Gillespie Center (TGC) at TGC: Jan. 31, 2015 M. Approve Appointments to Commissions: 1. Planning Commission a. Cynthia Penner b. Jeffrey Bergquist c. Jason Baker d. Pete Wiechert 2. Parks and Open Space Commission a. Derek Goddard b. Travis Mills 3. Docks and Commons Commission a. Jim Funk b. Rodney Beystrom c. David Osmek N. Pulled. -167- 3 -year term through 2017 3 -year term through 2014 3 -year term through 2017 1 -year term through 2015 3 -year term through 2017 3 -year term through 2017 3 -year term through 2017 3 -year term through 2017 1 -year term through 2015 Mound City Council Minutes — December 9, 2014 Gillispie stated she requested the item be pulled because she was not present at the meeting. MOTION by Salazar, seconded by Wegscheid, to approve the minutes from the November 12, 2014 regular scheduled meeting. The following voted in favor: Hanus, Salazar, Gesch and Wegscheid. The following voted against: None. The following abstained: Gillispie. Motion carried. 4N Approve Jay Green as City of Mound representative to the Lake Minnetonka Conservation District:_ 1 -year term through 2015 Gesch stated she requested the item be pulled because the LMCD is requesting a three year appointment in order to stagger the terms of board members. MOTION by Gesch, seconded by Salazar, to approve Jay Green as City of Mound representative to the Lake Minnetonka Conservation District: 3 -year term through 2017. All voted in favor. Motion carried. 5. Comments ana suggespons iron wilzvlla w—u, — •• •- •^ •• • - °•- - - (Limit to 3 minutes per speaker) Laurie Merrick, 4829 Island View Drive, stated she wished to bring a dangerous crossing at Brighton and Tuxedo Boulevard to the Council's attention. Merrick stated the sidewalk switches to the other side of the street at this intersection and due to site lines and traffic speed, it is very dangerous for pedestrians to cross. Merrick requested that the Council consider modifying the layout in conjunction with the Tuxedo Blvd Street Improvement Project, either by extending the sidewalk to a safer area, putting in a stop sign, or removing the side walk. Faulkner said he asked the resident to come to the meeting so that the Council could give Staff direction as to what they want to do, if anything. Hanus stated it will be discussed when the agenda item comes up. &• Public Hearing(s) Dan Faulkner, representing Bolton & Menk Engineering, requesting action on Resolution Ordering Improvement and Preparation of Plans and Specifications for 2015 Street, Utility and Retaining Wall Improvements — Grandview Boulevard, City Project No. PW -15 -01 Faulkner walked through the revised Grandview Boulevard Feasibility Report and the corresponding assessable costs and number of assessable units. Faulkner walked through the project bidding and construction timeline and the assessment timeline. Hanus provided a history of discussions regarding Grandview Boulevard and why the Council requested the sidewalk be added as an option. Hanus said since many came forward at the last meeting opposing the sidewalk, the Council requested a poll of residents in the area. The poll results were 33 opposed and 4 in favor of adding sidewalks. Hanus continued the public hearing at 7:28pm. .: Mound City Council Minutes —December 9, 2014 Nicole Spader, 2132 Grandview Court, stated that this is the first time the residents of Grandview Court were noticed. She is not opposed to Grandview Blvd improvements, but it seems Grandview Court is being treated differently. Since there is one driveway /road leading to the court, she feels it should be one unit split among the four properties, not four individual unit assessments. Spader said the storm water drain and hydrant are not maintained by the City. Hanus asked Staff to confirm whether or not Grandview Court is a private road. Faulkner stated there is an existing utility easement and Staff is proposing to replace the water main and hydrant and would replace the driveway /road which is 17' wide. The City attorney may need to weigh in as to what kind of easement exists and /or is needed. Hanus told Spacer to let Public Works know if there are issues with the storm sewer. Hanus said there are many properties in town that share a common driveway but each home is assessed separately because the homes use the main road to access their driveway /road. Spader asked for clarification of what work will be done. Hanus stated that may not be able to be determined until the work begins. Hanson asked for an update on the drainage system and Faulkner said he believes it is a sanitary sewer system manhole and the storm water management needs to be evaluated. Hanus closed the public hearing at 7:38 pm. MOTION by Salazar, seconded by Wegscheid, to approve the following resolution without the sidewalk option. All voted in favor. Motion carried. RESOLUTION NO. 14 -108: RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR 2015 STREET, UTILITY AND RETAINING WALL IMPROVEMENT PROJECT — GRANDVIEW BOULEVARD 7 Mayor Mark Hanus with Resolution Recognizing Steve Smith - Husband Father Attorney Mound Citizen Mayor Legislator Hanus read the resolution honoring Steven (Steve) Smith aloud. Hanus presented Steve's son, Ryan Smith, with a framed copy of the resolution. Hanson thanked Council Member Wegscheid for making the memorial plague honoring Smith that will be placed on a bench near the Greenway. MOTION by Hanus, seconded by Salazar, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 14 -101: RESOLUTION RECOGNIZING STEVEN "STEVE" SMITH FOR HIS CONTRIBUTIONS B. 2014 Final Budget and Levy Discussion /Approval Catherine Pausche, Finance Director /Clerk/Treasurer, summarized the 2014 year -end forecast and the proposed amendments to the 2015 preliminary budget that was adopted in September. .• Mound City Council Minutes — December 9, 2014 Pausche stated the General Fund revenue levy increased 3% and the overall levy increased 1.75 %. Pausche stated the average increases from 2009 through 2015 was -0.30% for the General Fund revenue levy and 1.73% for the overall levy. Pausche stated the enterprise /utility funds reflect the rate increases discussed at the October 21st special budget workshop which is estimated to be 8.1 %. Pausche gave an overview of the property types that make up the tax base and the factors that influence how the taxes due changes from year to year. Mayor Hanus invited the Public to make any comments on the budget but no one came forward. A. Action on a Resolution Approving a Levy not to Exceed $177,835.00 for the Purpose of Defraying the Cost of Operation, Pursuant to the Provisions of MSA 469, of the Housing and Redevelopment Authority of and for the City of Mound for the Year 2015 MOTION by Salazar, seconded by Wegscheid, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 14 -109: RESOLUTION APPROVING A LEVY OF $177,835 FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION PURSUANT TO THE PROVISIONS OF MSA 469 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF, AND FOR, THE CITY OF MOUND FOR THE YEAR 2015 B. Action on Resolution Approving the 2015 Final General fund Budget in the Amount of $5,136,527.00; Setting the Final Levy at $5,544,362.00; and Approving the Overall Final Budget for 2015 MOTION by Salazar, seconded by Wegscheid, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 14 -110: RESOLUTION APPROVING THE 2015 FINAL GENERAL FUND BUDGET IN THE AMOUNT OF $5,136,527.00; SETTING THE FINAL LEVY AT $5,544,362.00; AND APPROVING THE OVERALL FINAL BUDGET FOR 2015 C. Action on Resolution Adopting Fee Schedule for 2015 Hanus noted the changes to the Dock fees should go before the Docks and Commons Commission, but due to the immaterial impact and the desire not to delay the decision, he is ok with taking action. MOTION by Salazar, seconded by Wegscheid, to approve the following resolution as revised. All voted in favor. Motion carried. RESOLUTION NO. 14 -111: RESOLUTION ADOPTING FEE SCHEDULE FOR 2015 1975 Lakeside Lane Applicant Mark Lee -170- Mound City Council Minutes — December 9, 2014 Smith stated the applicant has requested the item be tabled. MOTION by Salazar, seconded by Wegscheid, to table Planning Case No. 14 -25 until January 13, 2015. All voted in favor. Motion carried. 10. Mayor Hanus recused himself from the dais and Acting Mayor Wegscheid introduced the agenda item. Hanson read the resolution aloud. MOTION by Salazar, seconded by Gesch, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 14 -102: RESOLUTION RECOGNIZING MARK HANDS FOR HIS YEARS OF PUBLIC SERVICE TO THE CITY OF MOUND, MINNESOTA AND DECLARING DECEMBER 9, 2014 MAYOR MARK HANUS DAY Hanson invited people in the audience to come forward and make remarks. Staff Ray Hanson, John Colotti, Carlton Moore, Sarah Smith, Greg Pederson, and Kandis Hanson all thanked the Mayor for his service and support. Senator David Osmek, 4933 Crestview Road, gave a summary of the Mayor's service over the years to the City of Mound and the sacrifices that were involved. Osmek recounted the decision not to hold a referendum when building the Public Safety Building as an example of the Mayor's flexibility, doing his homework, and talking to constituents. Hanus thanked his fellow council members and staff. Hanson presented the Mayor with an engraved mantel clock in recognition for his service to Mound. Mayor Hanus returned to the dais. 11. Kandis Hanson City Manager, recognizing outgoing Commissioners for their years of service to the City of Mound A. Kelvin Retterath Planning Commission 4 years B. Todd Peterson Parks and Open Space Commission 6 years C. Mark Drahos Docks and Commons Commission 6 years Hanson thanked the commissioners for their purely voluntary service and presented a parting gift to Kelvin Retterath, who was in the audience. Mayor Hanus also thanked the commissioners for their service. 12 Recess for reception Mayor Hanus recessed the meeting for a reception at 8:30 pm. Mayor Hanus resumed the meeting at 8:55 pm. 13 Greg Pederson Fire Chief, reporting on the following A. FEMA and the Minnesota Disaster Declaration DR -4182 MN, as it relates To the City of Mound -171- Mound City Council Minutes — December 9, 2014 Pederson stated FEMA declared a disaster for many counties in Minnesota. Hennepin County was declared for the period 6/11/14 to 7/11/14. City staff worked together to create an impact statement of the storms during this period. Pederson thanked Accountant Noah Iverson and Administrative Assistant Vicki Weber in particular for their efforts. Staff attended information meetings to learn the requirements and determined FEMA would fund 75% of any grant and the State of Minnesota would provide the 25% match. Pederson noted that repairs to private residences where not eligible for the grant funds. Pederson summarized the projects that were submitted for reimbursement and stated the following ones were approved for reimbursement: Island View Drive retaining wall replacement project for $125,152.50, the Shorewood Lane manhole replacement and repair for $6,289.50, and the lift station pumping that was subcontracted for $14,471.25. FEMA declined the projects related to roads being underwater, which the City could contest, but then it would open up the ones that were approved for reevaluation. FEMA stated the reason for decline was that the test samples did not prove the impact and Public Works said it would take more freeze /thaw cycles to know true effect. Pederson showed pictures of the project and stated before and after photos were very persuasive in proving damage. Pederson noted projects for $125K and over are pay as you go and smaller projects are just paid out in a lump sum. B. Results of 2014 Insurance Services Office (ISO) Public Protection Classification Audit of the Mound Fire Department Mayor Hanus stated the ISO rating impacts the cost of home owners insurance. Pederson said the ISO rating range is "1" best to "10" worst and noted that no Minnesota city has a rating of 1 or 2. The ISO audit takes place every 5 years. Peterson stated homeowners insurance premiums can be 65% higher for a Class 9 rating compared to a Class 5 rating. Pederson said a Minnetrista resident experienced $5K+ in savings after an improved rating. Peterson explained the audit process and stated the rating also reflects level of service and gives credit for having auto -aid in place. Pederson stated beginning January 1, 2015, a new rating system will go into effect and now all cities within the service area are viewed as a district, but it distinguishes between those with fire hydrants and without. ISO refers to Fire Protection Service Areas (FPSA) as those with fire hydrants and Fire Dept Supply (FSD) as those without hydrants. ISO gives a 10 if water supply is over 5 miles away. FPSA are those areas within a 1,000 feet of a fire hydrant. Mound Fire Area Services that are FPSA received a Class 4 rating, and those that are FSD areas (Shorewood and parts of Minnetrista) received a Class 5 rating. Both ratings represent significant improvement since 1998 and Pederson noted improving the rating benefits the community and gives incentive for investment. 14. Kandis Hanson, City Manager, requesting discussion /action on Adopting Ordinance Amending Chapter 38 of the Mound City Code as it Relates to Licenses, Permits, and Miscellaneous Business Regulations Hanson stated she received a request from the one second hand goods store owner in the City to eliminate the need for an annual background check. The police requested the flexibility to allow for an annual background check if justified due to the number of police contacts. Council Member Salazar has been in contact with the business owner and stated that the owner questions the need for the annual background check and said that it feels humiliating as he is -172- Mound City Council Minutes — December 9, 2014 conducting a legitimate business and feels he has proven himself. Salazar noted the owner is maintaining good records of the purchase and sale of items. Hanus stated the city proceeded cautiously early on due to an incident and due to the nature of the business. Hanus said he is fine with change as written. MOTION by Salazar, seconded by Wegscheid, to approve the following ordinance. All voted in favor. Motion carried. ORDINANCE NO. 12 -2014: AN ORDINANCE AMENDING CHAPTER 38 OF THE MOUND CITY CODE AS IT RELATES TO LICENSES, PERMITS, AND MISCELLANEOUS BUSINESS REGULATIONS 15. information /Miscellaneous A. Comments /reports from Council Members /city Manager Hanus stated he would like to start a new tradition in Mound that he will start the first meeting in 2015 until Wegscheid is sworn in like many other levels of government do. Hanus said it sets the right tone and provides for continuity of the office. Salazar wished everyone a Merry Christmas. B. Minutes: Docks and Commons Comm (Draft) — Dec. 1, 2014 Parks and Open Space Comm (Draft) — Dec. 2, 2014 C. Reports: Harbor Wine & Spirits — Nov. 2014 Finance Department 10/31/14 YTD D. Correspondence: Letter awarding grant to Westonka Historical society for the Centennial Building Mechanical System (HVAC) Evaluation project: Nov. 21, 2014 Letter of resignation from Dustin Koskela: Nov. 28, 2014 Invitation to retirement party for Carlton Moore: Dec. 18 9. Adjourn MOTION by Salazar, seconded by Gesch, to adjourn at 9:41 p.m. All voted in favor. Motion carried. Mayor Mark Wegscheid Attest: Catherine Pausche, Clerk Note: Approval of minutes took place at 1/27/15 meeting with new Mayor. -173- MOUND CITY COUNCIL SPECIAL MEETING WORKSHOP MINUTES DECEMBER 11, 2014 The City Council of the City of Mound, Hennepin County, Minnesota, met in special session on Thursday, December 11, 2014, at 6:30 p.m. in the council chambers of the Centennial Building. Members present: Mayor Mark Hanus; Council Members Kelli Gillispie, Ray Salazar, Mark Wegscheid, and Heidi Gesch Others present: City Manager Kandis Hanson, Public Works Director Carlton Moore, Public Works Superintendent Ray Hanson, Metropolitan Council Member Jennifer Munt, Met Council Assistant Manager of Engineering Planning Kyle Colvin, Business Unit Manager for Interceptor Services Tim Keegan, City Engineer Dan Faulkner (Bolton & Menk), Assistant City Engineer Brian Simmons (Bolton & Menk), Vice President of Bolton & Menk Kreg Schmidt 1. Welcome -- Mayor Mark Hanus Mayor Hanus called the meeting to order at 6:30 p.m. 2. Introductions Mound council and staff and Metropolitan Council member and staff introduced themselves. 3. History of the Issue City Manager Hanson reviewed history of events from June 1 & 9, 2014, and subsequent meetings with MCES and the City. 4. System Configuration Review Assistant City Engineer Simmons reviewed the sanitary sewer system configurations for regional, local, and private. 5. City /MCES Collaboration Simmons explained that the goals are to minimize risk of private sewer service backups and overall system inundation and reduce the amount of inflow infiltration entering the Mound and MCES integrated sewer systems. 6. Collaborative Work Plan The City of Mound and the MCES will draft an emergency response plan which would be a tool the City can use to respond to similar situations such as the ones that occurred in June 2014. Near term, medium term, and long term work plans were discussed, as well as the MCES planned projects, both regional and local. 7. Conflict Point Investigation Interim measures for conflict point investigation were covered. These include flow metering, identifying future discharge points with buffers between it and lake. -174- Mound City Council5pecial Meeting Minutes- December 11, 2014 8. Next Steps Next steps would be: a) Finalize Emergency Response Plan b) Consider Sewer Modeling Proposal c) Consider and Develop a Private Sewer Service Inflow Infiltration Program d) Public Outreach /Education e) Construct Planned Projects - Completing Long Term Solutions 9. Adjourn MOTION by Gesch, seconded to Wegscheid, to adjourn at 8:11 p.m. All voted in favor. Motion carried. Mayor Mark Wegscheid Attest: Catherine Pausche, Clerk Note: Approval of minutes took place at 1/27115 meeting with new Mayor. -175- MOUND CITY COUNCIL MINUTES January 13, 2015 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, January 13, 2015, at 7:00 p.m. in the council chambers of the Centennial Building. Members present: Outgoing Mayor Mark Hanus; Mayor Elect Mark Wegscheid, Council Members Heidi Gesch, Ray Salazar, Kelli Gillispie, and Jennifer Peterson Members absent: None. Others present: City Manager Kandis Hanson, Community Development Director Sarah Smith, Finance Director/Clerk/Treasurer Catherine Pausche, City Attorney Melissa Manderschied, Margot Anderson, Mitchell Spanjers, Katie Mcrford, Linda Johnson, Nellie Hysjulien, Milt Hysjulien, John Beise, Kristin Beise, Matthew Sheehan, Tyler Hanratty, Luke Shavlik, Alex Carter, Blake Rosenberg, Cameron Breezly, Rachel Lee, Samantha Owens, Vanessa Owens, Noah Baker, Mark Saliterman, Mark Lee, Nick Qualle, Todd Corneya Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Hanus called the meeting to order at 7:05 p.m. 2. Oaths of Office City Manager Hanson swore in Mayor Wegscheid and Outgoing Mayor Hanus passed the gavel to Mayor Wegscheid while making some remarks. Hanson swore in Council Members Gillispie and Peterson. 1 Pledge of Allegiance 4. Approve agenda MOTION by Salazar, seconded by Gesch, to approve the agenda. All voted in favor. Motion carried. 5. Consent agenda MOTION by Salazar, seconded by Gesch, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $677,528.27 B. RESOLUTION NO. 15 -01: RESOLUTION APPOINTING HEIDI GESCH AS ACTING MAYOR FOR 2015 C. RESOLUTION NO. 15 -02: RESOLUTION APPOINTING CITY COUNCIL MEMBERS AS REPRESENTATIVES OF THE CITY COUNCIL TO COMMISSIONS AND COMMITTEES FOR 2015 D. RESOLUTION NO. 15 -03: RESOLUTION APPOINTING FINANCE -176- L Mound City Council Minutes — January 13, 2015 DIRECTORICLERK/TREASURER CATHERINE PAUSCHE AS ACTING CITY MANAGER FOR 2015 E. RESOLUTION NO. 15 -04: RESOLUTION APPOINTING FIELD OFFICER STEWART SIMON AS ASSISTANT WEED INSPECTOR FOR 2015 F. RESOLUTION NO, 15 -05: RESOLUTION APPROVING THE PURCHASE OF AT LEAST A $20,000 BOND FOR THE CITY FINANCE DIRECTOR/ CLERK /TREASURER G. RESOLUTION NO. 15 -06: RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR 2015 H. RESOLUTION NO. 15 -07: RESOLUTION DESIGNATING THE LAKER AS THE OFFICIAL NEWSPAPER FOR 2015 I. Approve request for commercial kennel license for Mound Emergency Management Division, waiving the fee J. RESOLUTION NO. 15 -08: RESOLUTION MAKING A SELECTION NOT TO WAIVE THE STATUTORY TORT LIMITS FOR LIABILITY INSURANCE PURPOSES K. Approve Payment of Invoice No. 2 by Advanced Wall Structures, Inc, for Emergency Retaining Wall Replacement at 3025 Island View Drive, in the AMOUNT OF $10,500.00 L. RESOLUTION NO. 15 -XX: RESOLUTION ORDERING THE PREPARATION OF ENGINEERING REPORT TO DETERMINE THE FEASIBILITY, ESTIMATED COST AND FUNDINF FOR LIFT STATION D2, LYNWOOD BOULEVARD CITY PROJECT NO. PW -15 -04 M. Set Joint Special Meeting Workshop of the Mound Planning Commission and City Council, for the purpose of discussing Planning Commission 2015 Work Plan and Projects: Feb 9, 2015, 7:00 pm N. Confirm Open Book meeting by Hennepin County Assessors for May 6, 2015 from 5:00 pm to 7:00pm to be located at the Centennial Building, 5341 Maywood Boulevard, Mound O. Approval of date change for Northwest Tonka Lions Temporary On -Sale Liquor Permit for a Fundraiser at and for The Gillespie Center (TGC) from Jan 31, 2015 to Feb 13, 2015 None were IP. 7. Visit by Hennepin County Commissioner Jan Callison Callison stated the County levy was reduced by $4M overall, but there was an increase due to projected labor cost increases and understaffing in some areas like child protection. Callison stated the new 911 dispatch facility in Plymouth has opened and serves the Mound area. Callison stated Ramsey and Hennepin counties are discussing a shared county home school to -177- Mound City Council Minutes — January 13, 2015 replace aging facilities and declining enrollment and also to increase efficiency and effectiveness. Hennepin County is proposing to regulate e- cigarettes just like regular cigarettes and an initial hearing was held with action to follow. Callison stated applications for the Minnehaha Creek Watershed District (MCWD) Hennepin County Representative are being taken and the deadline is February 19, 2015. Callison stated the mosquito control district is a joint powers and 227 acres were treated in Mound 227 for larvae, 6 acres for adult mosquitos, and 22 tires were recycled in 2014. Callison congratulated the newly elected and re- elected officials. Hanson expressed appreciation for the recent opportunity to provide feedback to the County. Hanson would like to see the City and County coordinate municipal utility projects with county road projects to increase efficiency. Callison asked what is needed from the County and Hanson asked to be consulted in the planning. Hanson expressed concern about the potential to mandate organic recycling and Callison stated the County is responding to a state mandate. Hanson asked why the library in Mound is called the Westonka Public Library and not the Mound Public Library as is the case with most libraries. Callison gave examples of other libraries not named after the host city. Pausche requested the County provide relief for early /absentee voting by managing more of the process and making it less paper intensive. 8. Planning Commission Recommendation(s) Sarah Smith, Community Development Director, requesting discussion /action Planning Case No. 14 -25, 1975 Lakeside Lane, Applicant: Mark Lee Smith provided an overview of the requested variance to allow 6 foot side setbacks and hardcover up to 40% for the property versus the requirements for a non -lot of record which includes 10 foot side setbacks and a maximum of 30% hardcover. Smith provided a history of the site which included a subdivision request by Brenshell Homes previously approved in 2003 that created 2 lots and involved shifting of the lot line to the east. The resolution was recorded and subdivided the property along original lot lines and not the approved /adjusted lot line. Smith noted that the lots of record provisions allow for reduced setbacks and 40 percent hardcover and that a waiver of platting, which is a subdivision along original platted lot lines, allows a property to retain lot of record status. The applicant has requested variance approval to allow for 6 foot side setbacks and 40 percent hardcover. The lot of record regulations that would apply to this lot would allow for one (1) side setback to be six (6) feet and one (1) side setback to be ten (10) feet and hardcover of up to 40 %. Smith noted that at the Planning Commission meeting, Staff recommended granting variance approval to allow the one (1) setback to be six (6) feet and hardcover up to 40 percent as would be allowed for an original lot of record. The Planning Commission recommended granting variance approval to allow both setbacks be (6) six feet and hardcover up to 40 %. Smith noted this property is zoned R -1. The R -1 District incorporates many lakeshore properties and has a minimum lot size of 10,000 square feet and allows for one six (6) foot side yard setback and one ten (10) foot side yard setback. Smith noted that that the lot of record provisions for the R -1A and R -2 Districts allows six (6) foot side setbacks and has minimum lot size of 6,000 square feet. Smith noted the applicant granted the City more time for its decision pursuant to MS 15.99 and the new deadline is on or around March 28, 2015. KU Mound City Council Minutes—January 13, 2015 Smith noted that when the staff and planning commission are not in agreement it is customary to bring a resolution back to the Council after receiving direction from the City Council. Wegscheid asked if it was an option to get the property line readjusted. Smith said that a new property owner would make it difficult especially if there is a mortgage involved. Manderschied and Smith reviewed and discussed several options but ultimately concluded the variance option was most efficient due to the clear practical difficulty. Gesch clarified what Staff is recommending versus the applicant. Smith indicated Staff feels it is reasonable to have a six (6) foot and a ten (10) foot setback as would be allowed for a lot of record. Gesch asked if the error was known when the applicant still owned both lots and Smith said the error surfaced during the time the lot was sold and noted the building permit submitted in 2003 was based on the subdivision approved in 2003. Manderschied indicated the City Code states that the variance granted should be the minimal variance required to provide relief, that the variance should be made while keeping in harmony with the R -1 zone's setbacks and that it should not be materially detrimental the other owners in the area. Applicant Mark Lee, 2020 Bellaire Lane, showed a survey from 2/1812003 that shows the line was moved. Lee stated he is requesting both side setbacks be six (6) feet to help offset the impact of the line not being moved. Salazar asked if the applicant plans to sell or build. The applicant said he is unsure at this point. Wegscheid stated at the Planning Commission meeting, discussion took place that it was believed to be through no fault of the owner that the error occurred, which is why they determined six (6) foot setbacks on both sides was reasonable. Salazar asked if Lee approached the neighbor and Lee said he does not want to sell. The neighbor's pad is 45 feet wide and the applicant is asking for the six (6) foot setbacks to allow for a 40 foot wide pad for the new house Manderschied reiterated the standards for the practical difficulties test and clarified that the privilege test is to not grant something that could not be given to another applicant. Manderschied said it is a policy decision and encouraged the resolution state the unique circumstances that created the practical difficulty, but that she feels it is in the Council's discretion to grant six( 6) foot side setbacks. The applicant stated that there would still be (20) feet between the houses, but Gesch replied that the owner could expand into that area. Gesch stated she wants the resolution to specifically call out the recording error. Salazar stated, as a matter of good faith and fair dealing, the applicant built the first home assuming the lot lines were recorded properly and since it does not alter the character of the area, he is OK with six (6) foot side setbacks. Wegscheid, Peterson and Gillisipie concurred. MOTION by Salazar, seconded by Gesch, to direct Staff to prepare a resolution that would grant a variance allowing both side yards to have a six (6) foot setback and a maximum of 40% hardcover and referencing the lot line recording error as a key finding in establishing practical difficulty. All voted in favor. Motion carried. -179- Mound City Council Minutes — January 13, 2015 9. Mark Saliterman developer of The Landings with a Project Update and request of the City Council Smith gave some background on the Lost Lake development project and introduced the new builder, Mark Saliterman, who requested time with the Council to discuss the current circumstances and market conditions. Smith noted a new building code is going into effect January 24, 2015. If plans and permits are received on or before that date, they would be evaluated on existing code. If they are received after, costs and design requirements may change. Mark Saliterman, Minnetonka resident, Mound landlord, and property owner, wanted to clarify he is the builder and not the developer. Saliterman stated he is here to discuss cost, a revised plan, and proposed changes to the trail access point. Saliterman stated he has built four townhomes that are currently for sale. Saliterman noted a $60K cost overrun per unit resulted when the concrete had to be reinforced with steel due to the pilings not being sufficient. In addition, because.of the elevation, in -floor heart was added at a cost of $1 OK per unit. Saliterman said the listing price ranges from $525K to 625K. Saliterman stated the next five adjacent units will not be constructed in the coming year unless the market improves on the first four in the next 5 to 6 months. Saliterman stated at the last meeting with the Council, he agreed to pay fees that he now realizes will be applied to all of the units. While he is ok with the fees on the larger units, he has a concern about absorbing those fees on the seven 1,000 square foot units. Saliterman noted the 7 smaller units will be built on footings and will not incur the additional pilings /concrete cost. Saliterman requested fee relief because the 7 units should essentially be identical unless some options are exercised. Saliterman hopes the 1,000 square foot units will be in the $300K to $350K range and he requested that the some of the permit fees be consolidated or an hourly fee be established. Saliterman said the design has been modified to bring down costs, including changes to the roof slope and interior and exterior details. Lastly, Saliterman stated the current walkway that allows access to the slips is encouraging people to park on the private road to unload as well as trail pedestrians are using it to access Caribou Coffee. Saliterman suggested the current path be gated and another public path be moved closer to the ball fields and more directly aligned with Caribou Coffee. Salazar said it does not appear the path location is germane to the discussion. Smith stated she does not believe it is an easement and that relocating the path may be an option. Salazar asked for clarification on the fees paid and Smith summarized the customary fees for plan review and building permits and the fees that are passed through to other entities, like Met Council. Nick Qualley stated the master plan option will expire with the new code. It requires the plans have to be identical, although mirror plans are permitted. Plan review is 65% of building permit fee. If there is a master plan, the plan review fee is 25% for all additional units. Hanson suggested customizations perhaps could be done after the shell and qualify as a remodel permit. SI Mound City Council Minutes — January 13, 2015 Saliterman requested the Council reconsider the original request for a concession of $2,500 per unit. Although he withdrew the request, he is now asking for a concession on the seven smaller units since the fees seem excessive for 1,000 square foot units. Gilfispie said she recalls the initial discussions and projected market values and struggles to reduce fees and transfer the burden to the taxpayer. Saliterman encouraged lower fees on smaller units to encourage more development of affordable housing. Salazar stated he feels the fees are not excessive and are not punitive as they represent real costs. Salazar said residents are absorbing increases to utility rates and taxes and are even paying on the dump bonds that made this development possible. Gesch asked to clarify whether the trunk charges are based on value or are the same for all. Smith said they are based on Equivalent Residential Unit (ERU) and are essentially the same. Gesch asked who owns the proposed paths. Saliterman said he owns the land with the existing path, but there is an easement. Peterson asked how the fees compare to other cities and Pausche described a survey recently conducted by the City of Victoria. Pausche asked Smith if the plan review and building permit fees are value -based and she said yes. Pausche stated the survey showed Mound fees were the lowest in the area for a $300,000 residence. Peterson asked what the existing homeowners thought and Saliterman said there is a meeting on Thursday with the Homeowners Association (HOA). Saliterman said he anticipates concerns being raised regarding the design changes that may reduce quality. Peterson asked if there was a requirement to build and Saliterman said no. Smith asked what the nature of the changes would be and Saliterman said he is considering changes to the architectural features but not the footprint, decking, etc. Smith clarified she needs both the plan design and building permits and said the changes will be reviewed to see the impact on the City approvals and HOA agreement. Smith clarified there is an anticipated architectural design that was part of the City approvals. Manderschied stated the subdivision agreement had timing requirements of September 1, 2015, for street work, private utilities and landscape. Manderschied asked for clarification of when the 7 smaller units would be built and Saliterman stated the units may start this spring. Mayor Wegscheid recessed the meeting to change the recording media at 8:58 pm and reconvened the meeting at 9:06 pm. Wegscheid summarized the consensus was to keep fees where they are at and therefore no action is necessary at this time. 10. Mayor Mark Wegscheid requesting discussion and any necessary action: A. City e -mail accounts for Council Members B. E -mail protocols when responding to constituents Mayor Wegscheid proposed that all Council Members have City email accounts and stop suing personal email accounts for city related business. Gesch clarified that no emails should be deleted. Pausche provided instructions on how to set up the accounts and said protocols in the form of bullet points will be prepared and distributed. me Mound City Council Minutes — January 13, 2015 11. Action closing the meeting under Minnesota Statutes Section 13D.03, to consider strategies related to labor negotiations under the Public Employment Labor Relations Act, MIn_nesota Statutes Chapter 179A MOTION by Salazar, seconded by Gesch, to close the meeting for the purpose of considering strategies related to labor negotiations as provide under Minnesota Statute, Section 13D.03. All voted in favor. Motion carried. Mayor Wegscheid closed the meeting and 9:25 pm and reconvened the meeting at 10:07 pm. 12. Information /Miscellaneous A. Comments /reports from Council Members B. Reports: Harbor Wine & Spirits: YTD Dec 2014 Finance: YTD Nov 2014 Hennepin County newsletter Orono Police Commission Meeting: Dec 17, 2014 C. Minutes: D. Correspondence: Lake Minnetonka Conservation District: Dec 2014 Mediacom: Dec 12, 2014 Mediacom: Dec 15, 2014 13. Adjourn MOTION by Gesch, seconded by Gillispie, to adjourn at 10:08 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk m Mayor Mark Wegscheid ® s ® Consulting Engineers & Surveyors " 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 -1172 Phone (952) 448 -8838 - Fax (952) 448 -8805 www.bolton- menk.com January 21, 2015 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: Island Park Watermain Loop Project City Project No. PW -15 -10 Preparation of Engineering Report Dear Mayor and Members of the Council: The City's water distribution system has been improved over the past several years as part of the annual street reconstruction projects. In addition, two separate watermain loop improvement projects were completed which significantly improved available fire flows and provided a secondary source of water supply. The first of these projects, completed in March 2007, was the directionally drilled watermain from the end of Arbor Lane under Harrison Bay to connect to an existing watermain on Lakeside Lane, off of Shorewood Lane. The second watermain loop project connected the dead -end watermain on Windsor Road to the dead -end watermain on the west end of Island View Drive. This directionally drilled watermain project was completed in the spring of 2012. The Island portion of Mound is currently served by a single 8 -inch watermain in Wilshire Boulevard. Eventually, this line will be upsized to a 16 -inch watermain which will provide for improved pressure and available fire flow, but a secondary water supply source to the Island at this time is critical. In order to address this critical need, the current 5 -Year Capital Improvement Plan for year 2015 includes a watermain loop project from Bartlett Boulevard, east of Wilshire Boulevard to Tyrone Lane, north of Wilshire Boulevard on the Island. There are two potential locations which will need to be further defined and preliminary cost estimates prepared. Please consider the attached Resolution requesting authorization for Bolton & Menk, Inc. to prepare an Engineering Report for the construction of a watermain connection from Bartlett Boulevard, east of Wilshire Boulevard, to Tyrone Lane, north of Wilshire Boulevard. Sincerely, Bolton & Menk, Inc. Daniel L. Faulkner, P.E. City Engineer DESIGNING FOR A BETTER TOMORROW Bolton & Menk is ai_183_ opportunity employer CITY OF MOUND RESOLUTION NO. 15- RESOLUTION ORDERING PREPARATION OF REPORT ON WATERMAIN LOOP FROM BARTLETT BOULEVARD TO TYRONE LANE WHEREAS, improvements to the City's water distribution system have been completed as part of the City's annual street and utility reconstruction projects over many of the past years' projects; and WHEREAS, two watermain loop projects, Harrison Bay and Windsor /island View Drive, have been completed in 2007 and 2012 respectively, providing a secondary source of potable water to the areas previously served by only one source of water; and WHEREAS, the 5 -Year Capital Improvement Plan, 2015 -2019, includes a watermain loop project from Bartlett Boulevard, east of Wilshire Boulevard, to Tyrone Lane, north of Wilshire Boulevard in year 2015; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota, that the Watermain Loop Project from Bartlett Boulevard to Tyrone Lane be referred to Bolton & Menk, Inc. for study and that they are instructed to report to the Council as to whether the proposed improvement is necessary, cost effective, and feasible. Adopted by the City Council this 27' day of January 2015 ATTEST: Catherine Pausche, City Clerk Im Mark Wegscheid, Mayor Date: January 22, 2015 To: Mayor and City Council Members From: Catherine Pausche, Finance Director/Clerk/Treasurer RE: 2015 Pay Equity Report 2415 WILSHIRE BOULEVARD MOUND, MN 55364 -1668 PH: (952) 472 -0600 FAX: (952) 472 -0620 WEB: www.cilyofmound.com l- if�� —rtJ In 1984, the Minnesota Legislature passed the Local Government Pay Equity Act (M.S. 471.991- .999). This law, which was revised in 1994, requires all jurisdictions to report pay equity information on a three year reporting cycle. The City of Mound last reported pay equity in 2012 and therefore must submit pay equity information once again in 2015. The attached documents include the pay equity implementation form, compliance results and "Guide to Understanding Pay Equity Compliance and Computer Report" furnished by the Pay Equity Office from the Mimnesota Management and Budget Office. There are a couple tests to determine whether or not a jurisdiction is in compliance. The first test is the underpayment ratio test. If the underpayment ratio is 80% or higher a jurisdiction is found to be in compliance and the other tests do not need to be performed. The City of Mound's underpayment ratio is 62.22% based on the 2015 reporting year data. Although this is not a passing percentage, a jurisdiction may still be found to be in compliance if it passes the T -Test & Degrees of Freedom test. If a jurisdiction has an underpayment ratio below 80% and the `value of C on the compliance report is less than the t -test table's value of t, then the jurisdiction is still in compliance. If the jurisdiction passes this test it means that either there is no underpayment of female classes or that the underpayment is not statistically significant. The City of Mound's t -test table value of t (based on the Degrees of Freedom) is 1.711 while the value of t in the compliance report is - 0.176, therefore, the City is in compliance because -0.176 is less than 1.711. The City must submit the pay equity report electronically to the Minnesota Management and Budget Office by January 31 ", 2015, however, the report must be approved by the governing body in order to do so. Staff requests that the Mayor and Council approve the Resolution to Approve the 2015 City of Mound Pay Equity Report. -185- . - prnied on recycled paper CITY OF MOULD RESOLUTION NO. 15- WHEREAS, the Minnesota Legislature passed the Local Government Pay Equity Act (M.S. 471.991 - .999); and WHEREAS, the City of Mound is required to report pay equity information on a three year reporting cycle; and WHEREAS, the City of Mound 2015 Pay Equity Report demonstrates the City is in compliance with the requirements of the Pay Equity Act, NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota, hereby approves the 2015 City of Mound Pay Equity Implementation Form and Compliance Report contained in Attachment A, and that such report should be submitted to the Minnesota Management and Budget Office by January 31, 2015, as required by statute. Adopted by the City Council this 27th day of January, 2015. Attest: Catherine Pausche, Clerk :- Mayor Mark Wegscheid Attachment A Page 1 of 2 Compliance Report Jurisdiction: Mound Report Year: 2015 2415 Wilshire Boulevard Case: 1 -2015 DATA (Private (Jur Only)) Mound MN 55364 Contact: Catherine Pausche Phone: (952) 472 -0633 E -Mail: catherinepausche @cityofmound.c The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION a. # At or above Predicted Pay 5 b. # Below Predicted Pay 4 5 c. TOTAL 9 7 d. % Below Predicted Pay 44.44 71.43 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T -test Results Degrees of Freedom (DF) = 24 a. Avg. Jiff. in pay from predicted pay for male jobs = $0 b. Avg. diff. in pay from predicted pay for female jobs = $8 III. SALARY RANGE TEST= 83.33 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.00 B. Avg. # of years to max salary for female jobs = 6.00 IV. EXCEPTIONAL SERVICE PAY TEST= 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0,00) -187- Value of T= -0.176 Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 9 7 0 16 # Employees 19 7 0 26 Avg. Max Monthly 5,304.03 6,386.68 5,595.51 Pay per employee Il. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 62.22 Male Female Classes Classes 2 a. # At or above Predicted Pay 5 b. # Below Predicted Pay 4 5 c. TOTAL 9 7 d. % Below Predicted Pay 44.44 71.43 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T -test Results Degrees of Freedom (DF) = 24 a. Avg. Jiff. in pay from predicted pay for male jobs = $0 b. Avg. diff. in pay from predicted pay for female jobs = $8 III. SALARY RANGE TEST= 83.33 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.00 B. Avg. # of years to max salary for female jobs = 6.00 IV. EXCEPTIONAL SERVICE PAY TEST= 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0,00) -187- Value of T= -0.176 Pay Equity Implementation Report Part A: Jurisdiction Identification Jurisdiction: City of Mound (826) Contact: Phone: Catherine Pausche 952.472.0633 Part B: Official Verification 1. The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system used was: Description: Job Classification Plan first implemented in January, 2000 2. Health Insurance benefits for male and female classes of comparable value have been evaluated and: N/A - Eligibility is the same for all classes. Part O: Total Payroll $1.857M is the annual payroll for the calendar yearjust ended December 31. 3: Attachment A Page 2 of 2 1/15/2015 Jurisdiction Type: Municipality E -Mail catherinepausche@ cityofmound.com 3. An official notice has been posted at: City Hall Bulletin Board (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: Mound City Council (governing body) (chief elected official) Mayor (title) ® Checking this box indicates the following: - signature of chief elected official - approval by governing body - all information is complete and accurate, and - all employees over which the jurisdiction has final budgetary authority are included Date Submitted: 1 -28 -15 EMPRODTHUM, Pay Equity Office Minnesota Management & Budget 400 Centennial Office Building 658 Cedar Street St. Paul, MN 55155 Local Government Pay Equity Weboage Table of Contents Page Guide to Understanding Pay Equity Compliance Testsfor Compl iance ...................................................................................................... ..............................2 Determining Whether the Alternative or Statistical Analysis Will Be Used ................. ............................... 2 Explanationof Computer Reports ................................................................................ ............................... 2 ComplianceReport ......................................................................................................... ..............................3 ComplianceReport ......................................................................................................... ..............................4 PredictedPay Report ..................................................................................................... ............................... 6 OptionalGraph ............................................................................................................... ..............................7 Av6dablc DataEntry List Report ... . .......... . .... ................................................... ............................................................ 7 AlternativeAnalysis Test ............................................................................................... ............................... 8 ExceptionalService Pay Test ...................................................................................... ............................... 13 Method Used for Predicted Pay Line Calculation in the Statistical Analysis ............. ............................... 14 Guide to Understanding Pay Equity Compliance and C`i90: Reports — 11/14 Guide to Understanding Pay Equity Compliance In 1984, the Minnesota Legislature passed the Local Government Pay Equity Act (LGPEA) (M.S. 471.991- .999). Local governments were given until December 31, 1991 to comply with the law and were required to file reports with Minnesota Management & Budget (MMB) by January 31, 1992. All jurisdictions were then placed on a three year reporting cycle with a third of them reporting each year beginning in January of 1994. This booklet gives a general overview of how data from the local government reports is analyzed and how the tests for compliance are conducted. Complete details of compliance requirements are in Minnesota Rules Chapter 3920. This booklet also describes the computer software developed by MMB. This software calculates several of the tests for compliance and the reports produced by the software are explained on pages three through seven. Guide to Understanding Pay Equity Compliance and Cot191: Reports— 11/14 Page 1 Tests for Compliance 1. Completeness and Accuracy Test - determines whether jurisdictions have filed reports on time, included correct data and supplied all required information. 2. Statistical Analysis Test - described on pages three through five, compares salary data to determine if female classes are paid consistently below male classes of comparable work value (job points). MMB has developed software that calculates the results for this test. This test is generally applied to larger jurisdictions. For smaller jurisdictions, the alternative analysis is used. Alternative Analysis Test - described on pages eight through 11, compares salary data to determine if female classes are paid below male classes even though the female classes have similar or greater work value (job points). The software is not used for this test. Salary Range Test - described on page 12, compares the average number of years it takes for individuals to move through salary ranges established for female classes compared to male classes. This test only applies to jurisdictions that have a system where there is an established number of years to move through salary ranges. Exceptional Service Pay Test - described on page 13, compares how often individuals in male classes receive longevity or performance pay above the normal salary range compared to how often individuals in female classes receive this type of pay. This test applies only to jurisdictions that have a system that includes exceptional service pay. Determining Whether the /alternative or Statistical Analysis Will Be Used 1. Alternative analysis- jurisdiction has: • Tluee or fewer male classes. NOTE: Jurisdictions with three or fewer male classes may want to skip over the information on pages two through seven describing the statistical analysis and computer reports. 2. Statistical analysis -jurisdiction has: • Six or more male classes and at least one class with an established salary range, or • Four or five male classes and an underpayment ratio of 80% or more. May or may not have classes with an established salary range. 3. Start in statistical analysis but go to alternative analysis -jurisdiction has: • Four or five male classes and an underpayment ratio below 80 %, or • An underpayment ratio below 80 %, six or more male classes, but no classes with a salary range. Information contained in the next few pages is intended to explain the three reports produced by the Pay Equity Analysis System Software. Look at the sample reports as you read the following explanations. Each numbered explanation corresponds to a shaded number on the examples on pages three, five and six. For informational purposes, a sample of an optional graph produced with the Pay Equity Analysis software is shown on page seven, Guide to Understanding Pay Equity Compliance and 0_192- Reports -11/14 Page 2 Compliance Report The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from the Pay Equity Implementation Report data. Pails 11, 111 and IV of the Compliance Report give test results. For more detail on each test, refer to Minnesota Rules Chapter 3920. I. GENERAL JOB CLASS INFORMATION Male 1 Female 2 Balanced All Job Classes Classes Classes Classes # Job Classes 8 4 2 14 # Employees 14 4 24 42 Avg. Max Monthly Pay Per Employee 1,537.22 1,796.87 �— 3 IL STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 150.0* 4 Male Female Classes Classes a. # At or above Predicted Pay 5 3 b. # Below Predicted Pay 3 1 c. TOTAL 8 4 d. % Below Predicted Pay 37.50 5 25.00 6 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T -test Results Degrees of Freedom (DF) = 16 Value of T = -3.732 t— 7 a. Avg. diff in pay from predicted pay for male jobs = $2 8 b. Avg. diff. in pay from predicted pay for female jobs = $75 g 10 111. SALARY RANGE TEST = 105.71% (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.29 B. Avg. # of years to max salary for female jobs = 5.00 11 IV. EXCEPTIONAL SERVICE PAY TEST = 50.00% (Result is B divided by A) A. % of male classes receiving ESP 50.00* B. % of female classes receiving ESP 25.00 *(If 20% or less, test result will be 0.00.) Guide to Understanding Pay Equity Compliance and C (-i93: Reports — 11/14 Page 3 Compliance Report Explanations below correspond to shaded numbers on page three. I. Average Maximum Monthly Salary for Employees in Male Classes 2. Average Maximum Monthly Salary for Employees in Female Classes 3. Overall Average Maximum Monthly Salary for an Employee 4. Underpayment Ratio The minimum requirement to pass the statistical analysis test is an underpayment ratio of 80 %. The underpayment ratio is calculated by dividing the percentage of male classes below predicted pay (item five) by the percentage of female classes below predicted pay (item six). In the example on page three, 37.5 _ 25 = 150 %. Jurisdictions with an underpayment ratio below 80% can improve their score by increasing salaries for female classes to at or above predicted pay. More details regarding predicted pay are on pages six, and 14 through 17. If the underpayment ratio is less than 80 %, a jurisdiction may still pass the statistical analysis test if the t -test results (explained in item 7) are not statistically significant. The t -test measures the average dollar difference from predicted pay for male and female classes. 5. Percentage of Male Classes Below Predicted Pay This percentage is calculated by dividing the number of male classes below predicted pay by the overall total of male classes. In the example on page three, the total of male classes is eight, and three fall below predicted pay. Therefore, 3 _ 8 = 37.50 %. 6. Percentage of Female Classes Below Predicted Pay This percentage is calculated by dividing the number of female classes below predicted pay by the overall total of female classes. In the example on page three, the total of female classes is four and one of those falls below predicted pay. Therefore, 1 - 4 = 25 %. 7. T -Test & Degrees of Freedom These numbers are used only for J urisdictions with an underpayment ratio below 80 %, at least six male classes and at least one class with a salary range. If the underpayment ratio is 80% or more, these numbers are not used nor are they used for jurisdictions in the alternative analysis. These numbers show the average dollar amount that males and females are from predicted pay and answer the question: Are females paid less than males on average and, is the underpayment of females statistically significant? To determine if these numbers show statistical significance, they must be checked against the table on page five. Find the DF number in the `Degrees of Freedom" column and then look across for the "Value of T." If the "value of I" on the compliance report is less than the "value of on the table, it means that either there is no underpayment of female classes or that the underpayment is not statistically significant. If the t -test number is the same or more than the "value of t" on the table, the underpayment for female classes is statistically significant and the jurisdiction would not pass the test. Salary increases for female classes sufficient to eliminate statistical significance would allow ajurisdictionto pass the statistical analysis test even with an underpayment ratio below 80 %. Guide to Understanding Pay Equity Compliance and C.194 -r Reports — I1/14 Page 4 hn the example on page three, t -test results would not be used because the underpayment ratio is above 80 %, but let's assume we needed to check these results. First, we would find 16 in the DF column and then look across to find the value of t at 1.746. Since our t -test number is - 3.732, well below the value of t on the table, these results would show that on average, females are not underpaid compared to males. While the entire method for calculating t -test results cannot be explained here, it is a commonly accepted mathematical technique for measuring statistical significance. The fortnula is fairly complex, but basically it factors in predicted pay, the dollar difference from predicted pay and the number of employees. The DF number is the total number of employees in male or female dominated classes only, minus two. 8. Average Dollar Amount Male Classes are Above or Below Predicted Pay In the example on page three, the maximum monthly salary for male classes, on average, is $2 above predicted pay. 9. Average Dollar Amount Female Classes are Above or Below Predicted Pay In the example on page three, the maximum monthly salary for female classes, on average, is $75 above predicted pay. 10. Salary Range Test This number must be either 0% or 80% or more to pass this test. In the example on page three, 105.71% is passing. Jurisdictions not passing this test can pass it by reducing the number of years it takes for female classes to reach maximum salaries, increasing the number of years for males to reach maximum salaries, or some combination of both. A result of 0% would mean that either there are no male classes with an established number of years to move through a salary range, no female classes with an established number of years to move through a salary range, or both. A description of how the salary range test is calculated is on page 12. 11. Exceptional Service Pay Test This number must be either 0% or 80% or more to pass this test. In the example on page three, 50% is not passing. Jurisdictions not passing this test can pass it by either increasing the number of female classes that receive exceptional service pay, decreasing the number of male classes that receive exceptional service pay, or some combination of both. A result of 0% could mean that fewer than 20% of male classes receive exceptional service pay or that no female classes receive exceptional service pay. A description of how the exceptional service pay test is calculated is on page 13. Guide to Understanding Pay Equity Compliance and C-195_r Reports- 11/14 Page 5 T -Test Table (5% Significance) DF Value of DF Value of t DF Value of t 1 6.314 12 1.782 23 1.714 B 1.7111P 2 2.920 13 1.771 24 3 2.353 14 1.761 25 1.708 4 2.132 15 1.753 26 1.706 5 2.015 16 1.746 27 1.703 6 1.943 17 1.746 28 1.701 7 1.895 18 1.734 29 1.699 8 1.860 19 1.729 30 1.697 9 1.833 20 1.725 40 1.684 10 1.812 21 1.721 60 1.671 11 1.796 22 1.717 120 1.658 Infinity 1.645 While the entire method for calculating t -test results cannot be explained here, it is a commonly accepted mathematical technique for measuring statistical significance. The fortnula is fairly complex, but basically it factors in predicted pay, the dollar difference from predicted pay and the number of employees. The DF number is the total number of employees in male or female dominated classes only, minus two. 8. Average Dollar Amount Male Classes are Above or Below Predicted Pay In the example on page three, the maximum monthly salary for male classes, on average, is $2 above predicted pay. 9. Average Dollar Amount Female Classes are Above or Below Predicted Pay In the example on page three, the maximum monthly salary for female classes, on average, is $75 above predicted pay. 10. Salary Range Test This number must be either 0% or 80% or more to pass this test. In the example on page three, 105.71% is passing. Jurisdictions not passing this test can pass it by reducing the number of years it takes for female classes to reach maximum salaries, increasing the number of years for males to reach maximum salaries, or some combination of both. A result of 0% would mean that either there are no male classes with an established number of years to move through a salary range, no female classes with an established number of years to move through a salary range, or both. A description of how the salary range test is calculated is on page 12. 11. Exceptional Service Pay Test This number must be either 0% or 80% or more to pass this test. In the example on page three, 50% is not passing. Jurisdictions not passing this test can pass it by either increasing the number of female classes that receive exceptional service pay, decreasing the number of male classes that receive exceptional service pay, or some combination of both. A result of 0% could mean that fewer than 20% of male classes receive exceptional service pay or that no female classes receive exceptional service pay. A description of how the exceptional service pay test is calculated is on page 13. Guide to Understanding Pay Equity Compliance and C-195_r Reports- 11/14 Page 5 WeCAN 5213 Shoreline Drive Mound MN 55364 P 952.472.0742 F 952.472.5559 WeCAN- help.org BOARD OF DIRECTORS President Linda Slakstvedt Community Volunteer Vice President Larry Greenbaum Larry Greenbaum Consulting Treasurer Dave Goode Retired Corporate Executive Secretary Asta Gersovltz Community Volunteer Ann Bremer Westonka School Board Carolyn Brooks ReMAX Advantage Plus Westonka Collaborative Rhonda Eurich Our Lady of the Lake Becky Glister Community Volunteer Wendy Thomas Community Volunteer Mark Winter Minnesota Lakes Bank STAFF Christie Larson Executive Director Carolyn Dillon Coordinator Meals on Wheels Lisa Floeter Family Advocate Sophia Ogren -Dehn Coordinator Food Program WeCAN is a 501(c)(3) agency. Donations are tax deductible to the full extent of the law January 8, 2014 City of Mound 2415 Wilshire Blvd. Mound, MN 55364 Dear Mayor Wegscheid and City Council, On behalf of Western Communities Action Network (WeCAN), I am asking the City of Mound to support our application for Community Development Block Grant (CDBG) Consolidated Pool fund for 2015 with a resolution and/or a letter of recommendation. WeCAN is your community -based social service organization who mission is to work in a personalized manner with individuals and families to enhance their stability and self - sufficiency. Our vision is that our neighbors will thrive in a vibrant community with full access to resources and support services. WeCAN provides emergency rent/mortgage /utility assistance, family support programs, job counseling, Meals -on- Wheels and referrals for other services needed by our low- income clients. We also offer space for clients to meet Hennepin County outreach workers, WIC, CAPSH, Employment Action Center workers, and Adult Basic Education classes (GED and ELL). Our newest program, the Mobile Market, is successfully delivering food to those that cannot access a traditional food shelf, mainly seniors and those with disabilities. We also provide kid- friendly food bags to children during school breaks. Your support for our application is vital to our organization receiving these funds. The deadline for your resolution and/or a letter of recommendation is February 18, 2015. I have included sample documents for you to use. Please feel free to call or email me with any questions, or to arrange a presentation for the council or staff. I look forward to our continued partnership and we make our community a better place UrinStle Larson Executive Director Family Support m Meals on Wheels mM ,,bile Market • Emergency Assistance > Resources and Referrals -196- CITY OF MOUND RESOLUTION NO. 15- RESOLUTION RECOMMENDING CONTINUATION OF CDBG FUNDING OF WESTONKA COMMUNITY ACTION NETWORK (WeCAN) WHEREAS, the City of Mound has supported services for its residents given by WeCAN as a community -based human service organization dedicated to helping low - income people achieve greater self- sufficiency and family stability; and WHEREAS, these services include emergency assistance for housing stability, job seeking support, Meals on Wheels, family support services, public assistance intake services, and other resources. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound recommends to the Consolidated Pool Selection Committee that Community Development Block Grant (CDBG) funding of Westonka Community Action Network (WeCAN) be continued. Adopted by the City Council this 27th day of January, 2015. Attest: Catherine Pausche, Clerk -197- Mayor Mark Wegscheid crn' or;,`our.0 EXECUTIVE SUMMARY - ADDENDUM NO. 2 TO: Honorable Mayor and City Council FROM: Sarah Smith, Community Development Director DATE: January 22, 2015 PLANNING CASE NO. SUBJECT: APPLICANT: LOCATION: COMPREHENSIVE PLAN: ZONING: 14 -25 Variance —setbacks and hardcover Mark Lee 1975 Lakeside Lane (PID No. 18- 117 -23 -23 -0078) Low Density Residential R -1 Single Family Residential BACKGROUND At its January 13th meeting, the City Council reviewed the variance application from Mark Lee who requested variance approval to allow six (6) foot side setbacks and 40 percent hardcover for future construction of a new, single - family home at 1975 Lakeside Lane. Staff provided an overview of the request, including background of the subdivision approved in 2003 for Lots 1 & 2, Block 11, Shadywood Point. In general, the subdivision involved a shifting of the interior lot line to the east between the subject lots, as originally platted, to create two (2) lots and also included a variance from the required setback on Beachwood Lane. A new house was constructed at 1989 Lakeside Lane (Lot 1) in 2003. When the property at 1989 Lakeside Lane was being sold, it was discovered that the resolution recorded for the minor subdivision separated the lots to their original platted lot lines. Due to the reduced lot dimensions resulting from the recording error, variance approval for reduced side setbacks and 40 percent hardcover have been requested. Based on its review, the City Council unanimously voted to direct Staff to prepare a resolution, to be brought back to the next meeting, approving side setbacks of six (6) feet and 40 percent hardcover for Lot 2, as requested, due to the practical difficulty created by the recording error. Later on during the meeting, the adjacent property owner, Todd Courneya, arrived at the Council meeting. The Council's action on the variance request was explained, including its direction for Staff to bring back a resolution to the January 27th meeting for consideration. Staff was contacted by Mr. Courneya on January 16th and provided an overview of the requested variances from Mr. Lee as well as the 2003 minor subdivision that was approved. Staff also explained the lot of record provisions and differing recommendations from Staff and the Planning Commission. It is anticipated that Mr. Courneya will be attending the January 27th City Council meeting and would like the opportunity to visit with the Council about the requested variance. As directed by the Council, a draft resolution, based on the Council's discussion at its January 13th meeting, has been prepared for consideration and action. .m RESOLUTION NO. 15 -_ RESOLUTION APPROVING VARIANCES FOR 1975 LAKESIDE LANE PLANNING CASE NO. 14 -21 PID No. 18- 117 -23 -23 -0078 WHEREAS, the applicant, Mark Lee, is requesting variance approval to allow six (6) foot side setbacks and 40 percent hardcover for future construction of a new, single - family home at 1975 Lakeside Lane; and WHEREAS, the subject property is described as Lot 2, Block 11, Shadywood Point; and WHEREAS, the subject property is zoned R -1 Single - Family Residential; and WHEREAS, the subject property at 1975 Lakeside Lane is located on the south side of Lakeside Lane and has frontage on Lake Minnetonka; and WHEREAS, the subject property is currently vacant and was part of a minor subdivision approved in 2003 that involved Lots 1 and 2, Block 11, Shadywood Point. A house previously existed on this subject property but was removed; and WHEREAS, a minor subdivision was approved in 2003 and involved a shifting of the interior lot line to the east between Lot 1 and Lot 2, as originally platted, to create two (2) lots. The subdivision also included variance approval for the adjacent lot to the east (Lot 1) to allow a 10 -foot setback from Beachwood Lane; and WHEREAS, a new house was constructed on the abutting property (Lot 1) at 1989 Lakeside Lane in 2003; and WHEREAS, it was discovered around the time the property at 1989 Lakeside Lane was sold, that the resolution recorded for the minor subdivision separated the lots to their original platted lot lines for Lot 1 and Lot 2; and WHEREAS, the applicant is requesting variances to allow six (6) foot side setbacks and 40 percent for the subject property (Lot 2) to address the reduced lot dimensions resulting from the recording error; and WHEREAS, City Code Section 129 -39 (a) outlines the criteria for granting variances which is provided below: -199- (a) Criteria. A variance to the provisions of this chapter may be granted, but is not mandated, to provide relief to the landowner in those zones where this chapter imposes practical difficulties to the property owner in the use of the owner's land.' No use variances may be granted. A variance may be granted only in the event that the following circumstances exist: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Section 129 -2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. (3) The variance requested is the minimum variance which would alleviate the practical difficulty. (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. and WHEREAS, according to City Code Section 129 -2, "Practical Difficulties" is defined as follows: Practical Difficulties, as used in conjunction with a variance, means that: (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner, and (iii) The variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. Ml WHEREAS, additional details regarding the applicant's request are contained in the Planning Report No. 14 -21, the Executive Summary Report No. 14 -21, the Executive Summary Report Addendum No. 1, the Executive Summary Report Addendum No. 2 and the applicant's submitted materials; and WHEREAS, Staff recommended variance approval for the subject property to allow only one (1) setback to be six (6) feet and hardcover up to 40 percent as allowed for a lot of record, subject to conditions; and 11 WHEREAS, the requested variance application was reviewed by the Planning Commission at a meeting held on November 18, 2014 who unanimously voted to recommend Council approval of the the requested variances to allow both side setbacks to be six (6) feet and hardcover up to 40 percent, subject to conditions, because of the practical difficulty and current lot configuration; and WHEREAS, the variance application was submitted on September 29, 2014. Pursuant to Minnesota Statutes Section 15.99, the City of Mound has sixty (60) days to approve or deny the land use request unless an extension is executed by the City in accordance with state rules. Minnesota Statutes Section 645.15 sets forth the procedures for determining "Day 1" for the purpose of application of the 60 -day rule and was determined to be September 30, 2014. The City's deadline for action on the application was November 28, 2014, and the City executed a 60 -day extension on November 25, 2014 as allowed by Minnesota Statutes Section 15.99. The current deadline for City action on the variance application was on or around January 27, 2015. The applicant, on January 8, 2015, granted the City an additional 60 -days for action on the variation application. The current deadline for City action on the variance application is now on or around March 28, 2015; and WHEREAS, the City Council reviewed the variance application at its January 13, 2014 meeting and unanimously voted to direct Staff to prepare a resolution approving the requested variance to allow side setbacks of six (6) feet and hardcover up to 40 percent based on information and reasons from the City Council's discussion that will be brought back to the next meeting for consideration; and WHEREAS, the City Council's decision on the variance application was made within timeframe established in Minnesota Statutes Section 15.99, and WHEREAS, in granting approval, the City Council hereby makes the following findings of fact: 1. The criteria included City Code Section 129 -39 (a) are met. 2. The variance is requested due to circumstances unique to the property. 3. The request is reasonable and will not adversely affect or alter the essential character of the neighborhood. 4. The subject property (Lot 2) is an original platted lot. Application of the lot of record regulations to the subject property allows one (1) setback to be six (6) feet, and hardcover up to 40 percent. The additional side setback being six (6) feet allows a building pad of similar size that is in keeping with the 2003 minor subdivision that was approved and was to have shifted the lot line to the east. 5. The "wedge" configuration of subject property (Lot 2) narrows from the street to the lake. 6. The current lot configuration for subject property (Lot 2) is a result of a recording error. -201- NOW, THEREFORE, BE IT RESOLVED, the City Council does hereby approve the requested variance application to allow side setbacks of six (6) feet and hardcover up to 40 percent for Lot 2, Block 11, Shadywood Point, Hennepin County, Minnesota, subject to the following conditions: 1. Applicant shall be responsible for payment of all costs associated with the land use request. 2. No future approval of any development plans and /or building permits is included as part of this action in the event the variance is approved. 3. Applicant shall be responsible for procurement of any and /or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 4. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. The applicant may also direct the City to record the resolution with the fees to be taken out of an escrow. 5. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. 6. Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodplain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant will be required to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. 7. All new construction shall take place at or above the Regulatory Flood Protection Elevation (RFPE) or 3 feet above a wetland. The 100 -year floodplain elevation is 931.0. The RFPE for Lake Minnetonka is 933.0. Adopted by the City Council this 27th day of January, 2015. Attest: Catherine Pausche, Clerk Mark Wegschied, Mayor -202- MEMORANDUM DATE: January 22, 2015 TO: Mayor Wegscheid City Council Members FROM: Kandis Hansotn / City Manager ' SUBJ: Mound/Minnetrista Joint Meeting for Water Treatment 5341 MAYWOOD ROAD MOUND, MN 55364 -1687 PH: (952) 472 -0600 FAX: (952) 472 -0620 WEB: www.cilyofmound.com Over recent months, the City of Mound has received inquiries from the City of Minnetrista to consider joint water treatment to the cities. Subsequently, Minnetrista has requested a joint meeting for the purpose of discussing the same. In preparation, Staff has prepared reports as they relate to engineering and finance in regard to water treatment. Presentations of the data will be provided by Dan Faulkner, City Engineer and Catherine Pausche, Director of Finance. Staff is requesting your discussion and action on this request for a joint meeting of the City Councils of Mound and Minnetrista for the purpose of discussing joint water treatment. Thank you. -203 - ' printed on recycled paper Kandis Hanson Subject: FW: Water treatment From: Mark Hanus [ mailto:mahanus@frontiernet.net] Sent: Sunday, January 18, 2015 2:28 PM To: Mark Wegscheid; Heidi Gesch; Ray Salazar; Kelli Gillispie; Jennifer Peterson; Kandis Hanson; Catherine Pausche Subject: Water treatment Mayor, Council, Staff, I know that a couple councilmembers met with a Trista councilmember not too long ago regarding the water treatment system. I know that Trista is contacting Mound (if they haven't already) regarding having a joint meeting between the two cities to determine potential collaboration of a treatment system. Of course the City Manager and I met with them last year and indicated there may be opportunities in the future but that this cant be absorbed my the taxpayers of Mound at this time. We are well over $30 million in debt now and with perhaps an a additional $18 million to finish the roads and lift stations this would be something that is not in the cards at this time. Perhaps as some of the bonds reach maturity and start dropping off it might open an opportunity for discussion. But there is one more thing to consider that I haven't heard either city address. As we all know the Met Council is on a BIG push to take over all water treatment in their jurisdiction. (They struggle maintaining black water systems but now want to takeover total responsibility of freshwater too) I suspect that those who have a system in place will be the last areas taken over. But they WILL betaken over. I question the wisdom in building a system only to have it taken over by the Met Council. It mayor may not be compensated for. Do you really want to jump on board to another $30 -$35 million dollar debt (my estimate)and go through the pains of a very controversial joint or stand alone project not knowing if the city will even be compensated when it is taken over? My estimate is based on Tristas estimate of $16- $20 million for a using population of about 4000 people. With our using population of about 9200 people and accepting a reasonable amount of economies of scale I figured $30 to $35 million is a reasonable (or possibly low) guess. When discussing these issues keep in mind that the exercise could be build it and have it taken over or have the Met Council build it from the beginning. Certainly, this is only one of many issues on the table, but does need to be on the table and viewed with eyes wide open before committing to anything. Thanks. Mark Hanus 4446 Denbigh Rd. Mound -204- ® Consulting Engineers & Surveyors e " 2638 Shadow Lane, Suite 200 < Chaska, MN 55318 -1172 Phone (952) 448 -8838 • Fax (952) 448 -8805 www.bolton- menk.com January 21, 2015 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: Engineering Report Future Water Supply Treatment Options Dear Mayor and Members of the Council: to The City's current potable water supply is furnished from the City's two active wells, Well # 8 (Evergreen) and Well # 3 (Chateau). A third well, Well #7 (Three Points, East of Commerce) is designated as an "emergency" backup well. This well was taken out of active production and assigned as an "emergency" backup well in 2006 after it slightly exceeded the MN Department of Health's (MDH) maximum arsenic content level which was lowered from 50 parts per billion to 10 parts per billion in 2006. The water from both of the City's active wells is treated with chlorine and fluoride at their respective pump houses, before it enters the distribution system, but there is no treatment for iron or manganese. Iron and manganese are nonhazardous elements that occur naturally in groundwater so they are prevalent in water supply systems throughout Minnesota. They are primarily nuisance elements that can cause staining in clothes, discolor plumbing fixtures and can cause an offensive taste. There are a number of methods to remove these elements from the water supply system, from conventional in -home water softeners to sophisticated City water treatment plants. There are many variables that need to be considered to determine the most cost effective treatment method; the concentration of iron and manganese is one of the most significant variables. The construction plans for the City's well /pump houses at Well # 8 and Well # 3, were completed with flexibility for the potential to add an iron/manganese removal system at each location. Additional research and engineering would be necessary to see what type of add -on systems would be feasible, both from cost and available space standpoints. A potential range in construction cost varying from $2,000,000 — $4,000,000 appears to be reasonable. This past year the City of Paynesville, MN awarded a contract in the amount of $3,200,000 for a relatively simple steel, gravity filter system for iron/manganese removal. Their plant design was based on treating a maximum of 1,000 gallons per minute, which is similar to the amount Mound's stand -alone systems would each need to treat. The City of Minnetrista has recently approached the City of Mound about the possibility of constructing a joint use central water treatment plant (WTP) facility. Well # 8 is relatively close to the Minnetrista border on County Road 110 while Well # 3 is much further. The proposed site for a central Minnetrista WTP is adjacent to their police facility off of County Road 110. A raw (water pumped directly from the well into the main) watermain would need to be constructed from both Well # 8 and Well # 3 to the Minnetrista plant. A separate, large watermain, carrying the treated water, would need to be constructed from the WTP back -205- Honorable Mayor and City Council Members October 22, 2014 Page 2 to a central location in Mound where it would enter the Mound water distribution system. We have roughly estimated a construction cost of $6,600,000 for all of the watermain extensions described above. The estimated total project cost for the Minnetrista WTP is approximately $20,000,000. If the City of Mound's raw water was to be added to the system, the size of the WTP would need to be increased and the cost would increase as well. Mound's share would likely be very significant but I cannot provide an estimate of these costs at this time. The cost information provided above is very preliminary based on the currently available information. I will be available at the Council meeting for any questions you may have. Respectfully Submitted, BOLTON & MENK, INC. Daniel L. Faulkner, P.E. Mound City Engineer -206- nAL MEMORANDUM Date: January 21, 2015 To: Mayor Wegscheid and City Council Members From: Catherine Pausche, Finance Director /Clerk/Treasurer Subject: Assessment of City's Debt Profile I was asked to provide an assessment of the City's debt profile in response to a request to explore the possibility of participating in a regional water treatment plant, either now or in the future. It should be noted that the Capital Improvement Plan (CIP) in effect for the past 10+ years has centered on essential infrastructure improvements and fostering redevelopment. Our tax base continues to fund the bonds related to the parking deck and Lost Lake dump remediation. These are the kind of projects that have transformed Mound and made it ripe for redevelopment. I have included an Star Tribune article about the East Bethel water treatment plant project that was initiated to spur investment, but that has not materialized. East Bethel, with a population of 12,000, issued $18M in bonds to pay for the water treatment plant. In addition, they will have on -going operating and maintenance costs, including staff /technicians, utilities, insurance, and raw materials like lime to treat the water. The City of Mound's debt profile can be summarized as follows: -207- 1 Outstanding 2015 Debt �� I FUND FUNDING Principal as Service l 2015 CIP 2016CIP 2017 CIP SOURCES �I of 12/31/14 (City) 1; General Obligation Bonds - Street Improvements, Special Retaining Walls, Assessments, Parking Deck, debt levies, Public Safety MSA Building, Dump Remediation I $24,207,825 $2,048,239 f--- ! $2,595,400 $3,055,449 $3,224,146 Water Fund Utility Rates $12,514,053 - ,$1,047 106 I _ $6,725,610 _ $552,507 _ $3,986,512 _$339 473 1 $3,376,106 $1,885,023 _ $838,216 $891 023 $439,025 $685,970 $1,002,144 _ - $653,600 422,958 Sewer Fund Utility Rates Storm Sewer Fund Utility Rates i i $6,517,465 $5,302,848 GRAND TOTAL $47,434,000 1 $3,987,325 $7,248,747 -207- Mound Debt Position Page 2 Additional bond issues will be layered in to find future improvements, which will increase the debt service. Bond issues will not begin to mature until 2020 for G.O. bonds and 2024 for utility revenue bonds as G.O. bonds are issued for 15 years and utility revenue for 20 years. A decision to invest in a water treatment plant would have to be weighed with the following factors: • Mound's tax base is considered fully built, so it would not be prudent to project growth to help cover the additional expense, as other communities are able to do. • Mound currently has the highest tax rate and utility rates in the area due to our current CIP /planned infrastructure improvements. • Mound enjoys a "AA Stable" bond rating by Standard and Poor's, credited mainly to a very strong economy, strong management conditions, and projected stable financial position. Layering $18M+ in bonds, or 38% of our current outstanding principal, could jeopardize this rating and potentially raise our cost of capital. • The City must weigh what is the appropriate investment in water treatment when a small percentage of the water is actually consumed for drinking and cooking. Everyone likes the idea of the City supplying treated water. Mound has initiated long- overdue deferred maintenance on the water towers to reduce sediment and created more "loops" to improve water volume, pressure, and clarity. Semi - annual hydrant flushing and road projects often stir up the sediments and generate complaints from residents. Staff tries to educate residents not to run the water until the sediment settles, while emphasizing the water is still safe to drink, and encourages the use of a water softener if the resident does not own one. Updating the infrastructure, including the private lines in some cases, is a necessary first step to ensuring an investment in water treatment achieves the desired outcomes. Attachments: Star Tribune Article from 10/14/13 S &P Bond Rating Utility Rate Comparison 1: 5 .. East Bethel bracing for levy increase Article by: Shannon Prather ® Star Tribune ® October 14, 2013 - 2:04 AM A $48 million water treatment and sewer system in East Bethel, meant to spur business development in the small Anoka County city, produced plenty of controversy a couple of years ago. Now, more waves may be on the way, as residents face a possible 17.5 percent levy increase to cover bond payments that are coming due. Projected business growth was supposed to create the tax base to pay much of the bill. But only three businesses are connected to the system, with nine more existing operations expected to link up by next August. A frustrated City Council that came into office after the project was greenlighted in late 2010 approved the preliminary levy in September. Under the "worst -case scenario' of a 17.5 percent hike, the levy could rise from $4.6 million in 2013 to $5.3 million in 2014. For a home valued at $150,000, city taxes would increase from $720 to $900. There's still time to lower the levy number, which must be finalized by December. City Administrator Jack Davis, under orders from the council, has been looking for ways to cut costs, including refinancing the debt. Other options include reducing line items in the budget, imposing special assessments, fees from new development and other city fund balance transfers. "We still have a lot of options on the table," Davis said. "We have a huge financial challenge ahead of us. It's not going to be just this year. It's going to be every year." Not 'carved in stone' "That's pretty hefty," said Mayor Richard Lawrence of the possible levy increase. "We are still hoping we can drop that maybe a percent or may two by the end of the year ...." "The thing about the levy right now is, the 17.5 percent isn't carved in stone," said Council Member Robert De- Roche. "There are a lot of things that could fall into place that would lower it, hopefully significantly. You plan for the worst and hope for the best." But DeRoche said any cost - cutting measures have to be thoughtful and well planned. "I won't gut the city," he said. This could be first of several tax increases, Davis said. In 2014, the city needs to cover $790,000 in bond payments that come due. An additional $1.3 million comes due in 2016 -17. The background 1• In late 2010, an outgoing City Council approved construction of the water treatment facility and sewer system. The proposal to bring water and sewer services to 1.5 miles along Hwy. 65 had been in the works since 2004, it was intended as a tool to attract businesses while preserving most of East Bethel's rural feel. The city eventually issued $18 million in general obligation bonds to pay for part of the project. The Metropolitan Council financed $30 million to build the wastewater treatment plant. The decision to build the facilities proved highly controversial in part because the city's 12,000 residents will not be hooked up to the new systems. "Unfortunately, this just serves a very small area," Davis said. "It's a mile and a half along 65. It doesn't serve a residential area. It serves a commercial area." In early 2011, a newly elected City Council majority debated halting the project, but moved ahead with it, with some modifications, after a feasibility study was done by a consulting firm. Still, some expressed concern at the time about the potential effect on taxpayers. The water and sewer project was essentially completed four months ago, Davis said Point, counter -point Mayor Lawrence said the previous council was unrealistic about the type and number of businesses they could attract to East Bethel. Lawrence said they promised big -box retailers. 1 talked to a Target executive. He said, 'Your city is too small. We can't come there.' That's what we are hearing from other big -box stores," Lawrence said. Lawrence is critical of the Met Council and the previous council for pushing the project through. "The Met Council pushed it hard. They wanted it real bad. They didn't do their due diligence," he said. "The Met Council really hurt us bad." The Met Council issued a statement in response to Lawrence's criticism. "The investment in wastewater infrastructure was requested of the Met Council by the City of East Bethel in 2007 to serve expected development. When a subsequent city council was seated, the project was scaled back and the Met Council helped in a number of ways to mitigate and reduce costs for the city. Any additional efforts to provide relief to city residents, however, have not been formally requested, and would result in additional costs to other communities in the region. Discussion of relief for cities experiencing similar financial distress may occur next year with Metro Cities (which represents other cities served by the Council), but has not yet been initiated." City staff expect some feedback when preliminary property tax statements hit the mailboxes later this month. "That's why we are trying to have some public meetings and get out in front of this," Davis said. The city is hosting two public meetings to discuss the levy increase. The first one is at 6:30 p.m. today, Thursday, Oct. 10, at City Hall. (Please note: A previous version of this story listed a different time.) The second will be at 7 p.m. on Nov. 21 at City Hall. 210- Ljil iC 7 QE'- RV!GES M.,ORAV HILL FINANCIAL m Mound, Minnesota; General Obligation Primary Credit Analyst: Jennifer Boyd, Chicago (1) 312 - 233 -7040; jennifer.boyd@standardandpoors.com Secondary Contact: Anna Uboytseva, Chicago (1) 312 - 233 -7067; anna .uboytseva @standardandpoors.com 1�r.bi E'. W Contents ._......_.._.........._ ...................._......_......._.................. I.— ....... .............. Rationale Outlook Related Criteria And Research ( ArWW. STANDARDANDPCI6RS .1_211'ATINGSDIRECT AUGUST 22, 2014 1 tC' j ,.,-u ,,.. Mound, Minnesota; General Obligation US$5.005 mil GO bnds ser 2014A dtd 09/18/2014 due 02/01/2035 Long Term Rating AA /Stable New US$3.32 mil GO rfdgbnds ser 2014B did 09/18/2014 due 02/01/2026 Long Term Rating AA /Stable New Rationale Standard & Poor's Ratings Services assigned its 'AA' long -term rating to Mound, Minn.'s series 2014A general obligation (GO) bonds and series 2014B GO refunding bonds. At the same time, we affirmed our'AA' long -term rating on the city's previously issued GO debt. The outlook is stable. The series 2014A and 2014B bonds are secured by the city's unlimited -tax GO pledge. The city will use the 2014A bond proceeds for various public improvements and the 2014B bond proceeds for a current refunding of the 2015 through 2021 maturities of its series 2005A GO improvement bonds, and the 2015 through 2026 maturities of its series 2005B GO water revenue bonds. We understand the refundings are for interest -cost savings. The rating reflects our assessment of the following factors for the city. a Very strong economy, which benefits from participation in the broad and diverse economy of the Minneapolis -St. Paul metropolitan statistical area (MSA); Very strong budgetary flexibility with fiscal 2013 audited reserves at 41% of general fund expenditures; ® Adequate budgetary performance, including an estimated general fund drawdown for fiscal 2014; o Very strong liquidity providing very strong cash levels to cover both debt service and expenditures; e Strong management conditions with good financial practices and policies; and ® Weak debt and contingent liability position, including rapid amortization. Very strong economy We consider Mound's economy very strong, with access to the broad and diverse Minneapolis -St. Paul MSA. Projected per capita effective buying income is 142% of the national level. Per capita market value was $116,600 in payable 2014. Taxable net tax capacity decreased at an average annual rate of 8.5% in payable 2011 to payable 2014. However, the rate of decline has been slowing, and management anticipates an increase in taxable net tax capacity for payable 2015. Very strong budgetary flexibility Mound's budgetary flexibility is very strong, in our view, with available reserves at 41% of expenditures at year -end fiscal 2013. We have included a recurring transfer out to support the city's portion of shared fire department operations as a general fund expense, but we have not included one -time general fund expenses related to the city's transition to contracting out for police services. The city estimates a decline in available reserves for fiscal 2014, and has a reserve T2' ltw. STA1S DARDANDPOOF .S.CGRT /RP.Tlh'GSDTRECT _.212_ AUGUST22,2014 2 Summary: Mound, Minnesota; General Obligation target of 20% of expenditures. However, we anticipate reserves will remain above 15% of expenditures during the next two years. For audited fiscal 2013, available reserves were $1.9 million. Adequate budgetary performance In our opinion, Mound's budgetary performance is adequate, including an estimated general fund drawdown for fiscal 2014. For fiscal 2013, the city reported a surplus of 4.6% for the general fund and a surplus of 10.4% for the total governmental funds. Our calculated results include data adjustments for recurring transfers into the general fund from the liquor fund to help support operations, and capital improvements fund expenses paid from bond proceeds. For fiscal 2014, the city estimates a 1.9% general fund drawdown because of a decision to use reserves for property tax relief. However, the city plans to increase the property tax levy for fiscal 2015 and finish with closer to break -even operations. Very strong liquidity We consider the city's liquidity very strong, with total government available cash at 111% of total governmental fund expenditures and 317% of total governmental fund debt service. Based on past issuance of GO debt, we believe that the city has strong access to capital markets to provide for liquidity needs if necessary. Strong management conditions In our opinion, the city's management conditions are strong with "good" financial practices under our financial management assessment (FMA) methodology, indicating our view that financial practices exist in most areas, but that governance officials might not formalize or monitor all of them. Highlights of the city's practices include management's monthly reports to the council on budgeted figures compared with actual performance. The county also provides quarterly reports to the council on investment holdings. The city maintains a multiyear financial forecast of its general funds and a capital plan. In addition, the city has a reserve target to maintain 20% of expenditures in unassigned reserves for contingency purposes. Weak debt and contingent liability position In our view, the city's debt and contingent liability profile is weak, including rapid amortization. Net direct debt was 500% of total governmental fund revenue, and total governmental funds debt service was 35% of total governmental fund expenditures in fiscal 2013. Approximately 69% of the debt is repaid within 10 years. In our opinion, this is a positive credit factor. We understand the city plans to issue $5 million in GO debt in each of the next two years for capital projects. The city participates in the Public Employees Retirement Association of Minnesota and offers other postemployment benefits (OPEBs) through a defined benefit health care plan administered by a consortium of Minnesota local government units. The required pension contribution and pay -as- you -go OPEB cost accounted for 2% of total governmental fund expenditures in fiscal 2013. Strong institutional framework We consider the institutional framework score for Minnesota cities with populations greater than 2,500 as strong. See Institutional Framework score for Minnesota. YeRiw. STAPIDARDAIMPOORS .COM /RATINGSDIRECT -213- AUGUST 22, 2014 3 Summary: Mound, Minnesota; General Obligation Outj OO1£ The stable outlook reflects our anticipation that the city will maintain its very strong budgetary flexibility. We do not expect to change the rating within the next two years. Downward pressure on the rating is unlikely, given the city's very strong economy, strong management conditions, and projected stable financial position. At the same time, our view of the city's debt profile limits upward rating potential at this time. Related Criteria And Research Related Criteria USPF Criteria: Local Government GO Ratings Methodology And Assumptions, Sept. 12, 2013 Related Research • S &P Public Finance Local GO Criteria: How We Adjust Data For Analytic Consistency, Sept. 12, 2013 • Institutional Framework Overview: Minnesota Local Governments Mound GO Long Term Rating AA /Stable Affirmed Complete ratings information is available to subscribers of RatingsDirect at www.globalcreditportal.com. All ratings affected by this rating action can be found on Standard & Poor's public Web site at www.standardandpoors.com. Use the Ratings search box located in the left column. wwW. STANDARDANDP OORS.COM /IIATlh'GSDIRECT _214_ AUGUST 22, 2014 4 Copyright © 2014 Standard & Pooi s Financial Services LLC, a part of McGraw Hill Financial. All rights reserved No content (including ratings, credit - related analyses and data, valuations, model, software or other application or output therefrom) or any part thereof (Content) may be modified, reverse engineered, reproduced or distributed in any form by any means, or stored in a database or retrieval system, without the prior written permission of Standard & Poor 's Financial Services LLC or its affiliates (collectively, S&P). The Content shall not be used for any unlawful or unauthorized purposes. S &P and any third -party providers, as well as their directors, officers, shareholders, employees or agents (collectively S &P Parties) do not guarantee the accuracy, completeness, timeliness or availability of the Content. S &P Parties are not regardless of the cause, for the results obtained from the use of the Content, or for responsible for any errors or omissions (negligent or otherwise), the security or maintenance of any data input by the user. The Content is provided on an "as is" basis: S &P PARTIES DISCLAIM ANY AND ALL EXPRESS Oil IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE, FREEDOM FROM BUGS, SOFTWARE ERRORS OR DEFECTS, THAT THE CONTENT'S FUNCTIONING WILL BE UNINTERRUPTED, OR THAT THE CONTENT WILL OPERATE WITH ANY SOFTWARE OR HARDWARE CONFIGURATION. In no event shall S &P Parties be liable to any party for any direct, indirect, incidental, exemplary, compensatory, punitive, special or consequential damages, costs, expenses, legal fees, or losses (including, without limitation, lost income or lost profits and opportunity costs or losses caused by negligence) in connection with any use of the Content even if advised of the possibility of such damages. Credit - related and other analyses, including ratings, and statements in the Content are statements of opinion as of the date they are expressed and not statements of fact. S &P's opinions, analyses, and rating acknowledgment decisions (described below) are not recommendations to purchase, hold, or sell any securities or to make any investment decisions, and do not address the suitability of any security. S &P assumes no obligation to update the Content following publication in any form or format. The Content should not be relied on and is not a substitute for the skill, judgment and experience of the user, its management, employees, advisors and /or clients when making investment and other business decisions. S &P does not act as a fiduciary or an investment advisor except where registered as such. While S &P has obtained information from sources it believes to be reliable, S &P does not perform an audit and undertakes no duty of due diligence or independent verification of any information it receives, To the extent that regulatory authorities allow a rating agency to acknowledge in one jurisdiction a rating issued in anotherjurisdiction for certain regulatory purposes, S &P reserves the right to assign, withdraw, or suspend such acknowledgement at any time and in its sole discretion. S &P Parries disclaim any duty whatsoever arising out of the assignment, withdrawal, or suspension of an acknowledgment as well as any liability for any damage alleged to have been suffered on account thereof. S &P keeps certain activities of its business units separate from each other in order to preserve the independence and objectivity of their respective activities. As a result, certain business units of S &P may have information that is not available to other S &P business units. S &P has established policies and procedures to maintain the confidentiality of certain nonpublic information received in connection with each analytical process. S &P may receive compensation for its ratings and certain analyses, normally from issuers or underwriters of securities or from obligors. S &P reserves the right to disseminate its opinions and analyses. S &P's public ratings and analyses are made available on its Web sites, wwwetandardandpoors.com (free of charge), and www.ratingsdirect.com and www.globalcreditportaLcom (subscription) and www.spcapitalnfcom (subscription) and may be distributed through other means, including via S &P publications and third -party redisMbutors. Additional information about our ratings fees is available at www. standardandpoors .com /usratingsfees. AUGUST 22, 2014 5 YJ4e W. ST Ah' Df .RDANDP001- S.CGb2 /RATINGSDIRECT -215- - L C O E O 0 ui 0 t0 U N d O N O O O N N 3 N i6 3 O d w m c � N W 2 � EW U Q 'yr O _ o « Z = 0 U � � M L C c ro 0 a N E N ro O H 3 ° lA 3 I N a m w O F- w w A o to r N m a° o N N rn � 0 0° l0 N m co 000 0 o ti y o n n N t0 N 01 01 N W O m O M C OJ O O V m N N M N m N m O L a N N c Z r co 4 r of ro m N T <} V V U�o<o vco f0 (V m O m O m r N m N t0 O m V p p r V OJ O (O m r N m m O N m O r W W m m m v r co v co o r ch m �n o to r N m a° o N N rn � 0 0° l0 N m co m O v> M dam' (rD 'OG' °O ° m O m cmo O N N6 p tm0 O N M W O 4' (V co r N N (N9 of M p0 N N l0 m �O M O N N N O N N r O m m N m 0 m m m N m N m tN+J m M N N N N N N N O n0 � W M m O r O O O tN W O V ry O O N Q F d Z o ' m KK aro'o Q O) Z S m Q CL > Q C N N N d C o � � V O O co o O � � ¢ Q¢ a ° Q d H W U) a IVOrV Qcii � < -216- N 0 O � O O N � C O o d T � C N O N N � O C C' �o 0 O (rO 1`mE L 0 � n 5 N 0 o ti N t0 N O m O M n OJ O O V m N m O M N Z r co 4 r of ro m N T <} V V N f0 (V 0 0 0 O O O Z Z Z Z nj Z m Z m V V N N M 0 o a W N O N O O V V m M t0 0 0 A O N O �O r CD i0 O V N m r of m O .- m ro r (D t1J M V M �O m Lo •- � 0 0 0 Q r m o m o r s vNi O Z Z O Z N N r N Z r r of N N W ca N m O v> M dam' (rD 'OG' °O ° m O m cmo O N N6 p tm0 O N M W O 4' (V co r N N (N9 of M p0 N N l0 m �O M O N N N O N N r O m m N m 0 m m m N m N m tN+J m M N N N N N N N O n0 � W M m O r O O O tN W O V ry O O N Q F d Z o ' m KK aro'o Q O) Z S m Q CL > Q C N N N d C o � � V O O co o O � � ¢ Q¢ a ° Q d H W U) a IVOrV Qcii � < -216- N 0 O � O O N � C O o d T � C N O N N � O C C' �o 0 O (rO 1`mE L 0 � n 5 N MEMORANDUM DATE: January 22, 2015 TO: Mayor Wegseheid City Council Members FROM: Kandis Hansaf,. ' City Manager; '' 5341 MAYWOOD ROAD MOUND, MN 55364 -1687 PH: (952) 472 -0600 FAX: (952) 472 -0620 WEB: www.cityofmound.com SUBJ: Appointment of Mound Representative to the Executive Committee of the Suburban Rate Authority The Suburban Rate Authority (SRA) exists to as a watch dog agency in support of cities as it relates to energy company activities and energy rates. Former Mayor Harms has been the representative in recent years. The City of Mound must appoint a replacement so to have our interested represented on the SRA. Staff is requesting discussion and action appointing the Mound representative to the Executive Committee of the Suburban Rate Authority. Thank you. -217 - plmted on recycled paper Graven' CHARTERED 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612) 337 -9310 fax www.kennedy-graven.com JAMES M. STROMMEN Attorney at Law Direct Dial: (612) 337 -9233 Email: istrommen@kemedv-Mven.com MEMORANDUM TO: SRA Executive Committee FROM: James M. Strommen DATE: January 6, 2015 RE: Notice of Executive Committee Meeting before January 21, 2015 Annual Meeting — Executive Committee Nominations The SRA Executive Committee ("EC") will meet at 11:15 a.m. January 21, 2015 at the Minnetonka City Hall, 14600 Minnetonka Boulevard, Minnetonka, Minnesota 55345 (see attached map). The purpose of the meeting will be to discuss nominees to serve on the SRA Executive Committee for 2015, which has three open positions right now. We need a new chair and two at -large positions. The current serving members are: 1. Jim Gates — Chair 2. Open — Vice Chair 3. Eric Roggeman — Treasurer 4. Jim Willis 5. Jim Keinath 6. Open — retirement of Kevin Larson 7. Open — retirement of Torn Montgomery I look forward to seeing you there at 11:15. 5% ". 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612)337 -9310 fax www.kennedy- graven. eom JAM" M. SIKOMMEN Attorney at Law Direct Dial: (612) 337 -9233 Email: lstrommen a kennedv- graven com TO: SRA City Managers/Administrators /Directors /Alternates FROM: James M. Strommen DATE: January 6, 2015 RE: Notice of Annual Meeting The annual meeting of the Suburban Rate Authority will be held on January 21, 2015 beginning at 11:30 a.m. at Minnetonka City Hall, 14600 Minnetonka Boulevard, Minnetonka, Minnesota 55345 (see attached map). We have some important updates, as well as Xcel's latest information on the LED Lighting. Your attendance is valued. Please RSVP to Lisa Larson at 612 - 337 -9308 or Ilarson@kennedy-graven.com. kennedy- graven.com. -219- -220- AGENDA OF THE SUBURBAN RATE AUTHORITY ANNUAL MEETING Minnetonka City Hall 14600 Minnetonka Boulevard Minnetonka, MN 55345 January 21, 2015 11:30 a.m. 1. Call to Order 2. Roll Call 3. Xcel LED Lighting Presentation —Xcel (Memo 91) 4. Approval of October Quarterly Meeting Minutes 5. Report of Officers 6. Communications 7. Election of 2015 Executive Committee (Memo 42) 8. Old Business: a. Xcel Electric 2014 -2015 Rate Case Update (Memo 43) b. Xcel Statement of Work Agreement — Undergrounding Paid by Cities (Memo 44) c. Outage Credit— Small Pumping Stations (Memo 45) d. Hollydale Project (Memo 46) 9. New Business: a. LED Rate Filing (Memo #1) 10. Location of April Quarterly Meeting (Plymouth City Hall) 11. Claims 12. Adjournment -221- Graven CHARTERED 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612)337 -9310 fax www.kennedy- graven. com JAMES M. STROMMEN Attorney at Law Direct Dial: (612) 339 -9233 Email: istrommengkennedy- graven com Memo #1 T®: SRA City Managers /Administrators/Directors /Alternates FROM: James M. Strommen DATE: January 6, 2015 RE: LED Lighting — Xcel Xcel representatives will be updating the Board at the annual meeting on the current status of LED lighting for street lighting and other uses. I met recently with several SRA member public works staff interested in the timetable of Xcel's LED lighting for street lights. It is clear from the group consensus that city project planning is becoming hampered by delays in the availability of what is now regarded as a highly cost efficient (40 -60% savings over HPS) and publicly- accepted lighting alternative. By virtue of its market power, Xcel is the leader in street lighting equipment and service. That is, despite competition in lighting equipment sales, Xcel's presence as the electricity provider and most convenient owner /maintenance provider of most city - lighting facilities city use of equipment competitors a difficult option because of the required city staff needed to service such an arrangement. In short, Xcel's provision of LED technology is the most logical means of city replacement of HPS with LED. I spoke with Xcel Energy representatives regarding its intended timetable for making LED street lighting available to cities. The city concern has been further "delay" in Xcel's implementation. The Xcel response is encouraging. Its representative stated that Xcel intends to file proposed LED rates with the PUC this February. With an expeditious filing, Xcel believes it could gain approval to begin retrofits by late summer 2015. It has further stated that it would seek approval for new LED installations this year and intends to covert its entire inventory of Xcel -owned HPS, cobra -style lighting to LED over a five year period. We will hear more at the meeting. I will ask for a motion to intervene in Xcel's February filing. -222- 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612) 337 -9310 fax www.kennedy-graven.com JAMES M. SIRUMMEN Attorney at Law Direct Dial: (612) 337 -9233 Email: istrommen@kennedy- eraven com firl -I Memo #2 TO: SRA City Managers /Administrators/Directors /Alternates FROM: James M. Strommen DATE: January 6, 2015 RE: Election of Executive Committee Due to retirements, the Executive Committee for 2014 was depleted and presently has four members. While the Executive Committee of seven has not been used a great deal in recent years because meetings require notice and open meeting, it is the means by which the SRA can take official action between quarterly meetings. I do communicate with the Executive Committee during the year, and it is a valuable sounding board. We urge new delegates to consider serving on the Executive Committee to allow new perspectives and new member cities to be represented. At 11:15 a.m. the existing Executive Committee will meet to nominate a slate of candidates for the 2015 Executive Committee. Others are free to nominate themselves or other SRA member representatives at the board meeting itself. -223- K�tinedy OsVen -C IlLma 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612) 337 -9310 fax www.kennedy-graven.com JAMES M. STROMMEN Attorney at Law Direct Dial. (612) 337 -9233 Email: istrommen@kennedy- aaven.com s MIJ 05 Memo #3 TO: SRA City Managers /Administrators /Directors /Altemates FROM: James M. Strommen DATE: January 6, 2015 RE: Xcel Electric 2014 -2015 Rate Case Update On December 26, 2014, the Administrative Law Judge (ALJ) issued her 232 page report on Xcel's two -year petition for $291 million dollars in increased rates through 2015. Xcel has conceded a reduction of its original request to $249 million dollars but has maintained its requested return on equity of 10.25 %. Xcel customers currently pay an interim rate increase of 4.57 %. Xcel has requested a rate increase among customer classes of approximately 10.4% over the years 2014 and 2015 when compared to 2013 rates. That, however, would be reduced based Xcel's reduction in its overall increased request, and if the PUC adopts the ALJ's recommended reduction to $196 million. Among the contested issues involving significant expenditures is a requested regulatory approval for a megawatt "uprate" of power at both the Monticello and Prairie Island plants, and various employee benefit costs (retirement and medical). The ALJ recommends reducing those requested amounts due to cost overruns at the nuclear plants and excess costs in employee benefits. The Department of Commerce (DOC) opposed Xcel's 10.25% proposed return on equity (ROE) and recommended a 9.64% ROE. Other parties requested ROE as low as 9.00 %. The ALJ recommends a ROE of 9.77 %. While the ALJ recommended that decoupling be implemented (to eliminate Xcel's disincentive to promote energy conservation — reduced sales), it rejected the argument of AARP that ROE be reduced because of decoupling. The estimated overall increase if the ALJ's recommendations are adopted is $73.6 million in 2014 and $122.4 million in 2015, totaling $196 million in total increase. -224- SRA POSITIONS The SRA took several positions in the rate case, all of which have resulted in favorable recommendations by the ALJ. Xcel recommended zero increase to the lighting class rate in both 2014 or 2015. The Department of Commerce (DOC), however, recommended a 3.1% increase in lighting rates for 2015. The SRA objected to the DOC position, citing its inconsistency in policy of moving rates towards costs, not away from them. In this case, such a request would move rates further away from cost of service. The ALJ accepted the SRA's position and rejected the DOC proposal. The SRA supported the proposal to implement a rate design that encourages electric conservation among residential customers. The proposal excludes electric heating customers and based on average usage, is likely to benefit over 75% of Xcel's residential customers, including those using the least amount of electricity. Only the very high users of four times the average (1100kWh/mo.) would experience increases in their electric bill if usage were to continue at that amount. Given the significance of this proposal, the SRA supported further review of the proposal, including customer education, in a separate proceeding. The ALJ has recommended a conservation plan review process in a separate rate roceeding that would begin at the conclusion of this rate case. The SRA and several other intervenors recommended no increase in the residential customer charge, currently at $8 per month. The ALJ agreed and recommended no increase in the residential customer charge. This recommendation was due in part to her recommendation that decoupling be granted allowing Xcel to surcharge or refund over or under recovery of revenues. The SRA did not object to allowing decoupling on a pilot basis to evaluate whether, in fact, decoupling eliminates the Company's incentive to promote conservation. The DOC showed that full decoupling has a greater customer protective capacity (surcharge /refund balance) than a partial [weather normalized) decoupling as proposed by Xcel. The ALJ recommended full decoupling on a pilot basis. In addition, the ALJ accepted the recommendation that a 3.0% limit on any surcharge be implemented. At the end of the pilot period the PUC would evaluate whether the legislatively - promoted goals were accomplished. The PUC is expected to rule in March on the 2014 -2015 Xcel proposed rate increase. For its decision, the final rate increase for 2014 will be measured against the 4.57% interim rate increase, with interest if a refund is ordered. The same will be true for 2015 rates. -225- 470 US Bank Plaza 200 South Sixth Street Minneapolis NM 55402 (612) 337 -9300 telephone (612) 337 -9310 fax www.kennedy-graven.com JAMES M. STROMMEN Attorney at Law Direct Dial: (612) 337 -9233 Email: istrom m@_kemedy-graven.com Memo #4 TO: SRA City Managers /Administrators /Directors /Alternates FROM: James M. Strommen DA'L'E: January 6, 2015 RE: Xcel Statement of Work— Undergrounding Paid by Cities Attached is a copy of the Statement of Work that I recommend the SRA approve and present to the PUC together with Xcel to implement a uniform means of handling cost accounting when cities choose to pay directly for the cost of undergrounding. The highlighted portions are Xcel's latest modifications to my proposals, which I do not object to other than the noted sentence at the bottom of the page, as noted. I will be recommending that the board approve this Statement and be presented to the PUC for approval. This agreement, when approved by the PUC, will allow all cities in Xcel service territories to have uniform rights to appropriate cost accounting when they pay Xcel directly for undergrounding of its facilities in the ROW. Our negotiations have lowered the threshold projects to $25,000, which includes much more than the higher threshold Xcel originally proposed of $100,000. The upfront payment is 50% (formerly 100 %) with the balance being paid when the city is satisfied that the cost of the work was a reasonable cost. The cities will be allowed to see the change order information and other cost accounting to justify the total. If there is a basis for a city not to pay the entire amount, it has the right, after an attempt to settle with Xcel, to have the matter resolved in a dispute resolution forum. That would be in the PUC or a state court in the area or in the member city district. Because the PUC has jurisdiction over this type of an issue (rates), it is an appropriate potential decision maker on costs. -226- STATEM €NTOF WORK REQUESTED By couNTy, CITY. TOWN OR TOWNSHIP FOR PRO)ECTS WITH ESTIMATED H C CONSTRUCTION COSTS OVER $25,000 ! L yr gy- DATE: WORK REQUESTED BY: [Insert Nanre of Municipality] ("Municipality') WORK LOCATION: ADDRESS: CONSISTING OF: The following shall constitute the "work " to be performed by Xcel Energy: (Describe work, e.g. relocation of overhead electric distribution facilities to an underground location with estimated start date and expected duration] Municipality agrees to pay Xcel Energy for Xcel Energy's actual total cost of the Work, subject to the Municipality's right of cost review in accordance with the terms of this Statement of Work ( "Statement "). The current estimate for the Work N $ ftstiniate °). The Estimate is eoinprised of the following major components- Component Sub- estimate (Descry the various components comprising tire Work and the estimated cost of each component including loadings] The undersigned hereby requests and a irthorizes Xcel Energy to perform the Work In consideration thereof and in lieu of a City Requested Facilities Surcharge, the City agrees to pay Xcel Energy on the date of this Statement an initial payment of ($ ) which is fifty (50) percent of the Estimate ( "Down Payment'). All Work shall be performed pursuant to good utility practice (as that tens is generally understood in the utility industry) utilizing Xcef Energy's mohmerciaily reasonable efforts to complete the Work within the Estimate under Xcel Energy's then current design standards, operating procedures, and safety procedures. Tire facilities installed or removed by Xcel Energy shall be tire property of Xcel Energy and any Payment by Municipality shall not entitle Municipality to any owimrship interest or right therein. Municipality's and Xcel Energy's rights and obligations with respect to the facilities and services provided through the € acilities are subject to the banns of this Statement, as well as the additional temrs and conditions provided in the Xcel Energy Electric hate Book, as now exists or pray hereafter be changed, on file with the Minnesota Public Utilities commission. in advance of the Work, Municipality agrees to inform Xcel Energy of any Municipality- related or other projects that pray affect the Work. During the Work, Xcel Energy agrees to provide the Municipality notice of any proposed change orders increasing the cost of the Work. Municinadilt,4 Upon completion of the Work, Xcel Energy agrees to pravide Municipality with final detail of the actual work perfomied and the actual costs of such work performed. Xcei Energy will identify any infomaation included In such infornhation that is non - public pursuant to Minn. Stat, sin. 13. Upon request by Municipality, Xcel Energy shall provide Municipality the opportunity to review more detailed documentation of the Work perfomhed and related costs. Xcel Energy agrees to keep Municipality reasonably infomred with respect to Xcel Energy's perforniance of the Work, consistent with good utility practice and will, at ninimum, apprise -227- MunicipalitY when half of the Estimate has been spent and when ninety percent of the Estimate has been spent Xcel Energy also agrees to timelY notify the Municipality when the Work is substantially complete. upon receipt of the invoice for !file cost balance, the City shall have the right to require that Xcel Enemy provide reasonable cost support documentation, including change orders for its actual total cost of the Work. The Municipality shall Pay the balance of cast not subject to reasonable dispute within the tiieframe set forts in the Minnesota Municipal Prompt Payment Act, Minn. Stat. 471.425. parties may theme a_forum with jurisdiction over [NOTE: I HAVE ASKED FOR A DIFFERENT WORDING ON THIS EAST SENT]ENCE. THE PUC OR STATE DISTRICT COURT BOTH WOULD HAVE JURISDICTION OVER A DISPUTE OVER THE COST.] rz-n This Statement of Work is agreed to by Xcel Energy and Municipality and receipt of the above Down Payment of $ is hereby acknowledged on behalf of Xce{ Energy. Northern States Power Company, a Minnesota corporation ( "Xcel Energy -) Print Full Name and Title signature Phone: E -mail: Xcel Energy Work Order #1 _ Estimated. Construction $_ Estimated Total + Form 17 -7012 -229- [Municipality] Print Full Name and Title (if applicable) Signature of Authorized Representative Address: Phone: E -mail: Estimated Removal 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612) 337 -9310 fax www.kennedy-graven.com JAMES M. STROMMEN Attorney at Law Direct Dial: (612) 337 -9233 Email: Istrommen@kennedy- graven com Memo #5 TO: SRA City Managers /Administrators/Directors /Alternates FROM: James M. Strommen DATE: January 6, 2015 RE: Outage Credit — Small Pumping Stations During the past summer, Xcel implemented the PUC- ordered credit to municipalities in its service area operating large pumping stations. The totals were approximately $750,000 in back credits from April 1, 2010 through December 31, 2013. This is in addition to the ongoing credits to such stations. It was discovered, however, during this process that Xcel has not included small pumping stations in any of the credits. This is true notwithstanding the fact that the $200 credit is stated in tariff as made to "municipal pumping customers." Well over 70% of the total pumping stations within municipalities are small pumping stations. As a result, this would dramatically increases the scope of the $200 credit were it to be implemented on an additional station by station basis. We have met with Xcel on the matter of adjusting the tariff to include a greater number of pumping stations than Xcel has unilaterally decided to make eligible for credits. If the SRA is unable to come to an agreement with Xcel on the manner in which these credits will be changed, there will be a contested case hearing before the PUC. It is unclear how significantly the PUC would expand the current tariff given the magnitude of the additional changes that would be created by inclusion of the small pumping stations. With the $200 credit outage, it is possible that several million dollars in additional credits would inure to the benefit of municipalities. This will be an issue for board action at the meeting. The issue will be how significant the adjustments should be to the pumping credit. Positions include anything from including all small pumping stations for the $200 to advocating a more equitable rate design to include all pumping small stations but not at the full $200 per credit. -230- 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612) 337 -9310 fax www.kennedy-graven.com JAMES M. SrFROMMEN Attorney at Law Direct Dial: (612) 337 -9233 Email: istrommen(&,kennedv- waven.com FOYNNRTIEIJ• F Memo #6 TO: SRA City Managers /Administrators/Directors /Alternates FROM: James M. Strommen DATE: January 6, 2015 RE: Hollydale Project At the October meeting the Board authorized me to monitor and possibly intervene in the renewed transmission/distribution line project of Xcel in the Medina/Plymouth area. The SRA did not intervene in the initial case, which was dismissed due to strong opposition to a transmission line in any location. The PUC directed Xcel to provide alternatives based on distribution line development rather than transmission line, if at all possible. This PUC order implicates the placement of distribution lines and possibly the responsibility for cost of undergrounding or other matters of wide municipal interest. To date, Xcel has submitted a document described as a compliance filing that is short on detail as to its plans to bolster electric load in that area. In conversations with Doran Cote, it is apparent that Xcel is meeting with the various constituencies interested in its plan. Eventually, there will be hearings before the PUC on the proposal. The SRA may need to take an active position at that time. Until then, it is sufficient to monitor the development of this Hollydale Project PUC docket. -231- or L)5341 MAYWOOD ROAD -A It OF MOUND MOUND, MN 55364 -1687 PH: (952) 472 -0600 FAX: (952) 472 -0620 WEB: www.cityofmound.com ►P Diu Llim. g 1lALL DATE: January 22, 2015 TO: Mayor Wegscheid City Council Members FROM: Kandis Hans F City Manager SUBJ: Request for Discussion by Mayor Wegscheid Mayor Wegscheid as requested discussion on the following topic: The suggestion of having a New Council Workshop for the purpose of helping the new mix of council members to get to know each other. This would be considered part of the New Member Orientation for Newly Elected Officials. The full complement of Department Heads would not be necessary, the thought being the City Manager and Director of Finance and Administration would be helpful to the discussion. Mayor Wegscheid will go into more detail. -232 - printed on rac.c.'ed paper City of Mound BMI Engineering Hours YTD as of 12/31/14 Project Hours 1 $Billed I Fund I Fund /Funding Source `und /Woodlyn Ridge Subdivision 68.00 7,521.50 Escrows Escrow Accounts- Billed to property owners dund /MCES Projects ,Review /Coordination 27.50 3,941.00 Escrows Escrow Accounts- Billed to property owners /agencies Mound /Development Reviews 22.50 2,680.50 Escrows Escrow Accounts - Billed to property owners 38.00 118.00 14,143.00 601 Water Fees Mound /General Engineering 422.50 33,352.78 101 General Fund /Taxes Mound /Update Street & Utility Maps (1/4) 35.13 3,569.13 101 Streets (1/4) /Taxes Mound /GIS Updates 48.63 4,462.00 101 Streets /Taxes (1/4) Mound /Sewer Discharge /Backup Issue 506.25 41,383.91 602 Sewer Fees Mound /2012 Street /Utility /Retaining Wall 81.00 9,271.00 401 Capital Projects Fund /Bonding Mound /SW Island Area 12.50 1,241.50 401 Capital Projects Fund /Bonding Mound /Ridgewood /ldlewood /Highland 2.00 235.00 401 Capital Projects Fund /Bonding Mound /2013 Street, Utility Improvements 1,062.50 104,679.00 401 Capital Projects Fund /Bonding Mound /Emergency Retaining Wall Replace 47.50 5,507.00 401 Capital Projects Fund /Bonding Mound /Emergency Retaining Wall Replace 114.50 12,933.00 401 Capital Projects Fund /Bonding /FEMA Grant Mound /2014 Street, Utility & Retaining Wall 4,479.50 448,23038 401 Capital Projects Fund /Bonding Mound /Grandview Boulevard Street 486.00 49,264.10 401 Capital Projects Fund /Bonding Mound /Tuxedo Boulevard Street 465.50 46,053.00 401 Capital Projects Fund /Bonding Mound /Surface Water Management 6,751.00 677,413.98 675 Storm Water Fees Mound /MSA System Update 61.00 8,727.50 402 Municipal State Aid for Streets(MSA Funds) Mound /2014 Crack Seal Coat Project 93.00 11,350.50 427 MSA Funds /General Funds 154.00 20,078.00 Mound /Bartlett Blvd Watermain Replace Mound /Water System Modeling "'und /Update Street & Utility Maps (1 /4) "md /Wellhead Protection Plan [wound /2015 Bartlett Boulevard Watermain Real. Mound /GIS Undates 907.00 35.00 84,502.68 601 Water Fees 42.00 2.50 4,915.40 601 Water Fees 35.13 1.00 3,569.13 601 Water Fees (1/4) 38.00 120.50 5,292.50 601 Water Fees 271.50 69.50 26,502.50 601 Water Fees 48.63 478.50 4,462.00 601 Water Fees (1/4) 1,342.25 129,244.21 Mound /2010 Lift Station Reconstruction 35.00 3,443.50 602 Sewer Fees Mound /2011 Lift Station Reconstruction 2.50 245.00 602 Sewer Fees Mound /2012 Lift Station Reconstruction 1.00 98.00 602 Sewer Fees Mound /2014 Sanitary Sewer Rehabilitation 120.50 12,088.50 602 Sewer Fees Mound /2013 Lift Station Improvement 69.50 7,553.00 602 Sewer Fees Mound /2014 Lift Station Improvement 478.50 60,115.80 602 Sewer Fees Mound /2015 Lift Station Improvements 26.50 3,260.50 602 Sewer Fees Mound /Sewer Discharge /Backup Issue 390.50 46,184.00 602 Sewer Fees Mound /Update Street & Utility Maps (1/4) 35.13 3,569.13 602 Sewer Fees (1/4) Mound /GIS Updates 48.63 4,462.00 602 Sewer Fees (1/4) Mound /I & I Analysis & 2011 CIPP Project 6.50 862.50 602 Sewer Fees Mound /2012 MCES Grant Program I/1 Reduct 76.00 7,891.50 602 Sewer Fees 1,290.25 149,773.43 Mound /WCA Administration 9.50 880.00 675 Storm Water Fees Mound /SWPPP Update 29.50 3,257.00 675 Storm Water Fees Mound /Update Street & Utility Maps (1 /4) 35.13 3,569.13 675 Storm Water Fees (1/4) Mound /GIS Updates 48.63 4,462.00 675 Storm Water Fees (1/4) Mound /Surface Water Management 63.50 8,183.50 675 Storm Water Fees Mound /2013 Storm Drainage Improvements 2.00 290.00 675 Storm Water Fees Mound /2014 Storm Drainage Improvements 465.50 46,978.50 675 Storm Water Fees 653.75 67,620.13 YTD -233- Fine Commission Meeting Wednesday January 21, 2015 11:00 a.m. — 1:00 p.m. 1. Year End Reports and General Information e 2015 Fire Commission meeting schedule a Fire Commission Agenda for April 2015 meeting ® 2014 Department and Staff Response Activity 2. Hot Topics and News Items • Changing MFD Response Protocols and Duty Officer Program — Update • ISO Public Protection Classification Audit Analysis (St. Boni Auto Aid) 3. Strategic Plan and Organizational Staffing ® 2015 Organization Structure and Staffing update ® West Hennepin - Lakes Area Fire Group Concept e Apparatus Replacement Program and Long Term Planning 4. Financial and Budgets a 2014 and 2015 Grant Applications Overview a 2014 Budget vs. Expenditures (estimate only not audited) ® 2014 Year End Fire Fund Balance — Estimate Onlv. 2015 Capital Equipment Plan and Purchases 5. Other NEWS and Follow up • Sell or Donate Engine #18 to a Fire Department in need • MFD Firefighter of the Year 2014, Jason Maas • Coming in March! 2014 Mound Fire Department Annual Report = -234- Mound Fire Department Fire Commission Meetings (Meetings held on Wednesday from 11:00am -1' 00pm) 2015 Meeting Schedule Quarterly Meetines Wednesday, January 21, 2015 - Agenda Topics: • Year End and Reports from 2014 • Hot Topics and News Items • Strategic Plan and Organizational Staffing • Financial Reports and General Updates Wednesday, April 22, 2015 — Agenda Topics: • Annual Report Overview and Discussion a Hot Topics and News Items • Capital Improvement Plan, Apparatus Replacement Long Tenn Budget Analysis and Forecast ®' 2016 Preliminary Budget Discussion Wednesday, July 29, 2015 — Agenda Topics: • 2016 Finances and Budget- Proposed (DRAFT) • Hot Topics and News Items Wednesday, November 18, 2015'= Agenda Topics: • Department Challenges and Accomplishments • Hot Topics and News Items • Financial Discussion Topics (as needed) Additional meeting if needed Wednesday, September 16, 2015 11:00 a.m. —1:00 p.m. • 2016 Finances and Budget (revised if necessary) -235 02015 fire commission calendar.doex y co co n O m n ( co ° m 00 o, m w ro ro w ro T v r LO o) OD rn n m oo U� eo O (D w (D (D (D m ccoo (0 (0 (0 (D on on ti on m c c 0 0 — O m O L th O (O O O N n ao n O) OD (D (D N v v u) v) v v n UO u) (D u) LO v) co (o a o w d ii m _c m N U) Y N O N N E O N T C n `N m O O V O M O) O O) Cl) O co N m m a c � � O N M N C O O y a E w N Q N c CL N n LO 00 Ln O n (D (D v n n M 4) w n O) O N r Cl) to v v LO (D (D n n O c o c co cD n n n n n n n n n n n n n LL a LL N O) O N J CD 0 N LL c F m 1 1) n co O O N m O.0 N 9 O O O E O O O O O O O L c O O O O O O O O F- 0) p r N NNN N N N N N N N N N N Z fV c -236- f x E a RTA =,002 1 EMERGENCY CALLS DUTY TOTAL CALL OFFICER HOURS HOURS HOURS FIRE /RESCUE PERSONNEL HOURS 2014 IN OUR PRIMARY 9,115 9,056 DUTY 2,721 TOTAL ALL OFFICER 832 CALLS CALLS CALLS FIRE /RESCUE CALLS 2014 IN OUR PRIMARY SERVICE AREA 504 467 37 MUTUAL AID CALLS 2014 OUT OF OUR SERVICE AREA 21 21 0 TOTAL OF ALL FIRE /RESCUE CALLS IN 2014 525 488 37 INCLUDING MUTUAL AID � r ALL DUTY TOTAL CALL OFFICER HOURS HOURS HOURS FIRE /RESCUE PERSONNEL HOURS 2014 IN OUR PRIMARY 9,115 9,056 59 SERVICE AREA MUTUAL AID FIRE /RESCUE PERSONNEL HOURS 2014 920 920 0 FIRE /RESCUE PERSONNEL HOURS 2014 10,035 9,976 59 INCLUDING MUTUAL AID FIREFIGHTER HOURS BREAKDOWN FIRE /RESCUE PERSONNEL HOURS IN 2014 10,035 INCLUDING MUTUAL AID MAINTENANCE HOURS IN 2014 1,345 TRAINING (IN HOUSE) HOURS IN 2014 2,721 TRAINING (OUTSIDE) HOURS IN 2014 1,148 MEETING HOURS IN 2014 832 PUBLIC RELATIONS / FIRE PREVENTION 619 TOTAL VOLUNTEER HOURS FOR 2014 16,659 -237 - J: \admin \Reports - Fire Incident & Performance\2014 Performance ReportQ014 Incident Report .2- Mound Minnetrista Spring Park Minnetonka Beach Shorewood Weather /Special Total Mutual Aid Calls Mutual Aid Hours Firefighter Hours Breakdown by City m TOTAL % 6,154 62.7% 1,529 15.6% 1,611 16.4% 358 3.6% 163 1.7% 0 0.0% * Duty Officer Program began April, 2014 PEM TOTAL % 6,055 59.6% 1,681 16.6% 1,937 19.1% 447 4.4% 34 0.3% 0 0.0% 10,154 100.0% Mutual Aid 2013 25 975 11,129 -238- 3- TOTAL % 5,307 58.2% 1,588 17.4% 1,732 19.0% 409 4.5% 79 0.9% 0 0.0% 2014 CALL BREAK DOWN ALL DUTY CALL* OFFICER* 5,282 25 1,566 22 1,723 9 406 3 79 0 0 0 9,115 100.0% 9,056 59 2014 21 920 m t d �C G V i L 1 s V W, Q v O O N N t W m "r N CIJ ON� (O O of W r� 0w co 0 N d L 010 y i �� (D NN 00 V � NO O N � N N... O00 V � 2 LL �C C N W Nr- ISM 00 NAY V O o U Q N 0) In IT C14 �Om0 M m N NN0N�MW�N N0 N � N 'Q S M N M V VJMM M(O NCON(D V O f 01 ) M ON M i V OOJN N i O N b K L a 1 v �y (0 M O O M O O O O V M N 10 to V' O O N 0) co O V 0 N It IT S Lz: at N N�NMOONCOOOONOO N�-O O CD 'IT O � R U d b F p �' 0 m EF �1 0 j�W d b �-m c 1- Q y u�, N 0 y 0 y m vdi 0 LL d lLL N LL N LL d LL d LL d d lL d fd O m � CL K w g KQ K W W N~ U ❑ O ❑ ❑ m y S d w ❑ U m m OU U Q Q } m 6 p z EE � ° Q Q '7 z f" W W U' z Z •y F- z a = c z vi d z 23 - F- 4 V W, s w w Jt' O to O LO O N O M N N s[foo PEy len;nkq -240- -5- o N M O N N r O N r N N 7 0 7 � V 1) 7 � 7 Q V J 1 D a v O N N O NF i O a Y A d a` a Q m m m m N C O a N d O N_ S 'c r_ i im"I c0 ati co C\ LEMI N'' -6- 50 0 0 3 ID 0 L i1J fII Y 0 v d m 0 cm q 0 c c P to 1 m c a 0 .m+ C d E r (o d d W v C O O O h v ate'• 1toN I = ie =NNOMO LO a- O 7 O N N GO M O (O _ mN(Ofl l- P- c () (O r r 01 0 O F jp I-- co NO M F Lo , , m Ln � 0 a% O r Cl I" N co r N N r LO N N 60 O r 0 a m c v v 0 N r a c E 'Ot a U C N E a c m v v LL C O K E °m C N O O -'E E Q O O V NONr0 00 O)N N N E M m Q ® N C: C O Q. O_ ?. - «. M (D a(n (7 JJ - 0 7 co m (o(Or cli N� r N m u o � Mhn�N 0 (D M� n > F�m((000r C%l 01CY)fO F 3 O O 0 N cu N S O U- d m` j wr (O v O M N .A. U U �n0 m m N 00 3 �Q v �MN� O L Y � U. � N w py io rn ® O C) (D N O N m r V'r Ne-r rl� 0 r 'a Q L M 7 L! M r W NM w r(Dr N' -.-e -M O e0 L U M m CD 'D m O N c c � C y6 V) (0 10 N N (0 a °can m° N >1 c0adoo'= '°°° N p L 5` N N E m O co c o o` -242- 0 0 m (o U) cU) r X22 � c Ln � 0 a% O r Cl I" N co r N N r LO N N 60 O r 0 a m c v v 0 N r a c E 'Ot a U C N E a c m v v LL C O K E °m a i. i' -243- -8- -9- ., •• .� ., .. �� n" �^ d� r �3t Y, <x `s� k�, Y4 , x �. u� k` � r, t. � y w �` lt'� L ". r mt .: ��,� � .. � '�,� t � � ��, a� .� � �k k.�tkt s'` a�`iYi� � .� �' � _ y e k ��rY Y;Y \yS tx*yi �k Y ���it t ,. � � _ � t �Uk�� �a YY t��} 14 1�� A :e `� �k - t h k; 7ti�Y 1 \ � s t kk # �� n ,i1,k. � t k�. � - - i l��k tt� � �`�` 1t .'6i J�ti i2'. h1 . r � �t� • � `. � ,, '� k � rtE t �l� p"11 t z k kk titixi �' i i ,, • ���Yli� �1�� ��` x °kii �k � .` ix , i� t} k, � ., t � K �kn k ��ktY�F ��l �` t'r X1'=1 f 1 ,,.,t��?,,���i � k :; Yt t}�i�etyiili� }��k 1 i i ��•`e1� � y9� � ikk 2i +1 `;` t , t` • I C,`- 5t Y t� � � 1 }T 1 } Y li � Y y. ' � X 4kxY� k ak � . ���� - — a §� a ' �y"iit` jjlikiTfi��� ��itt I -9- ISO Public Protection Classification Ratings Eire Protection Area With Hydrants Without Hydrants PPC Rating Old vs. New Old New Newest Old New Newest Mound 4 4 4 none \' /A N/A Minnetonka Beach 7 6 4 none N / -A N/A Shorewood 6 5 N/A 9 S 5 Spring Park 6 4 4 none \ / A N/A Minnetrista 8 4 4 9 4 5110 NOTES 1). CFit °rerwt PPC rataiig was cffc-aive, date. March 1, 2009 2). Newest PPC rating will be effective January 1, 2015 NOTESI 1. Residential property insurance rates only improve up to an I.S.O. Rating of 7; anything above a rating of 7 generally does change /reduce insurance premiums for residential properties. 2. The city and residents that has the most to gain from an ISO Public Protection Classification audit is Minmetrista. 3. The most recent Insurance Services Office (ISO) Public Protection Classification audit for the Mound Fire Dept. and our service area cities was completed in 2014, with the results published and effective date of January 1, 2015. 4. ISO audits are typically done approximately every 5 -6 (was 10) years. -245- to- A11 1 .r W } N t1 U d c u + m � U- H a •s s ®, o, a s s O IL k� N Y N � a � a � � L � � O C •�C a L � � � O t- L!! a- 4- } d w U Cs3 s 1-t VNl VNB L U- L L O- s gn z i W � CL N L ® du M ej _L w izV � U L N 03 s- +- d Y c d a Ci N t u V U V t L N 6 d N p a 61 d �° c o d W �mZ V 6t-sI -4 Ln a V J fV C .-aa V _t s s O � C s C Y L N �F N O s 01 U N at in E d d C ® a w 6 - s .> y> ,O Y U s Y L w -6 C LL U of L co O h a s L s S s fV C .-aa V _t CL V J -246- H- s � C s u U d C 0 — a s N O 61 N d O C co O 6 - s of a > Q U ®- J } s s L s S s m O U i o U L 4- ix O ,C O O S H Q v LL f'9 co a O_ ® co CL V J -246- H- F., NJ " Lo A...a ` U J s � C s E X d C 0 — a s N O 61 N O C co O 6 - L a > Q U ®- J V s mvD s S s m C L i O 4- o a 0 a W S a F., NJ " Lo A...a ` U J '-e V J b � N p o cee o LCS 3 > a ti S N t c � o > u U J d M- w LL3LU o w H � C s E X [- O 61 d co O O +w - O s > .7- ®- a co mvD ®�® '-e V J b � N p o cee o LCS 3 > a ti S N t c � o > u U J d M- w LL3LU o w -247- O N O N Z E E c m N c E c a 0 g c 0 N p m O a7f c E a a E i \\Y�ht itt t �hi`4 ��1Lr.F41 Y x t i 1 t S ttiv � i l i 1 m a. 0 Ltl< tis},bi t 16 Li t ,t It t ;t 1 �. i �xYil �s t t41U t 1 4 .. i w tM1 ?Y'?, It n 1 y It tl ^l titttuU tx t t tm`i ti x1111 i` w x t l., 5 1411 etdp$ ��tit Lt �` ���45't tY �7i1 1lolow" w"t'� lrl u t �� 1$l�ft }�tJ;*SY�l�'li �lY.�i"tyt�x -�kl i.�l1k11214ti �q 11!�;��i$;} �i4tial.`t"41., x 1ASh0�1 tjv�taiY?��t `�` .y ��{� �i�i�., ti}1'1 lti� t"~*tl $,� i1�'VLt�Al'LYi tixi�ii��filt tjti \illy lt,14 Y1LM1 tilt~ilin �5,11 � tli {�tt�ah LSl Ph�xx it 1�3 if iy .ilt�`pSI�C "t>��ktlt. 1�� Y,. <kl ih}Ylt ;es ti „•r`��x. rnt t���: cx „� t: ip}1��Mry �tt$ti li tt4�YdY tl ill tt61 `ti?t { L 4 i t1 xl s, t -247- O N O N Z E E c m N c E c a 0 g c 0 N p m O a7f c E a a E i Chief 1 Asst. Chief Captain 11 Captain 16 Asst, Chief Dep. Fire Marshal Lieut. 15 Captain 12 Captain 14 Captain 15 Lieut. 16 Lieut. 11 Lieut. 12 Lieut. 14 Updated 1/1/2015 MOUND FIRE DEPARTMENT Years of Service List 1 GREG 2 GREG 3 TIM 4 EDDIE 5 BOB 6 JASON 7JOHN 8 RICH 9 ROGER 10 BRUCE 11 MATT 12 TONY 13 DARREN 14 KEVIN 15 BRIAN 16 STEVEN 17 MIKE 18 JOSH 19 MIKE 20 PAUL 21 MARK 22 DERAK 23 JASON 24 ANDY 25 BEN 26 BEN 27 BRYAN 28 MATT 29 AARON 30 JEFF 31 SHAWN 32 JEFFREY 33 NICK 34 DANNY 35 CHRIS 36 JED 37 AARON 38 DANIEL 39 JEFF 4o TANNER 41 ANDREW NAME PEDERSON PALM PALM VANECEK CRAWFORD MAAS LARSON ROGERS KRYCK GUSTAFSON JAKUBIK MYERS POIKONEN FLAIG BERENT HENKELS MCCARVILLE CLEMONS FOLEY JOLICOEUR LEE ANDING RICE DRILLING FOSTER GOTTSCHALK GORMAN MORRIS CRANDALL HARRISON HAYES BRYCE FARLEY GRADY HEITZ KOBERNUSZ MORRISON PATTERSON OTTENBREIT PALM PRESCOTT START DATE 2/3/1975 411/2013 5/1/1989 11/4/1991 3/2111994 5/2/1994 3/6/1995 10/16/1995 12/4/1995 2/5/1996 11117/1997 5/4/1998 12/19/1998 4/19/1999 4/24/2000 9/10/2001 1/6/2003 5/10/2004 5/10/2004 5/10/2004 5/10/2004 7/26/2004 7/26/2004 5/20/2006 5/20/2006 5/20/2006 11/5/2007 11/5/2007 10/5/2009 10/5/2009 10/5/2009 3/21/2011 3/4/2013 3/4/2013 3/4/2013 3/4/2013 3/4/2013 3/4/2013 7/21/2014 7/21/2014 8/11/2014 EQUIP. 4 18 15 17 34 6 32 5 19 27 11 37 33 30 7 1 2 35 23 16 39 40 3 42 25 29 26 21 44 8 10 38 46 52 47 48 49 50 51 53 54 55 *Years of service is as of: Im J1admin\Admin & organization\Active Information \Seniority List - Current -13- Over 20 years (Return to Svc) 15 - 20 years 10 - 15 years 5 -10 years Under 5 years Yrs Svc * 39.91 30.67 25.67 23.16 20.78 20.67 19.83 19.21 19.08 18.90 17.12 16.66 16.04 15.70 14.69 13.31 11.99 10.64 10.64 10.64 10.64 10.43 10.43 8.62 8.62 8.62 7.16 7.16 5.24 5.24 5.24 3.78 1.83 1.83 1.83 1.83 1.83 1.83 0.45 0.45 0.39 1/1/2015 West Hennepin (or Lakes Area) Fire Group October 10, 2013 I. General Discussion • Fire Department Partnerships or Consolidation Feasibility • Fire Chief and Individual Department Last of Objectives • Concepts and Ideas — Brainstorming • Political and City Officials support and/or role 11. Opportunities and Challenges o Advantages or Opportunities Disadvantages, Problems, Obstacles, and Challenges III. Planning and Implementation Strategic Planning — Short Term and Long Term Financial Considerations and Budgets Implementation Plan and Timing IV. Problems and Concerns • Individual Fire Departments maintaining identity • Organizational Structure Staffing Plan (of fire stations) Pension Plan disparity or gaps Other Issues 1 -ire Dr,Parfrr- errfs: klap le' Plain, l,orcAkfo, ],of]g;1"Ike;13anjel, Sf, 13rr7ifacius, IMotrnri, 1'1-1xcelsi0r Tire Distrid, am! V''waata -249- 1 -14- Mound Fire Department 2008 We must evaluate and implement a short term and long term plan that reconfigures our apparatus and equipment fleet, and then implement response sequence changes that are more appropriate, efficient and effective. "Bi" Fif e" "Small Fire" "EMS" P1 Accident Special Hazard Service Calls No Major change Smaller Apparatus Smaller Apparatus? Change response Not sure, needs TBD Change Response 009 or be on 009 or be 'on ate in 2008 009 or be and Comments, Concepts, Action Items and Implementations Steps: 1. Dispose of some of our OLDER JUNE apparatus that we do not need! (i.e. F- Troop, Gamma Goat, R19) 2. Evaluate our utilization of each apparatus and apparatus type to determine usefulness and justify future purchase. 3. Better utilize our Ex In Aeearatus by establishing and redefining each apparatus purpose (Grass 411, Utility #22) 4. Brainstorm about better and more sensible apparatus purchase while considering our ISO PPC rating...$$$$ 5. Possibly reduce the numbers of apparatus, replace apparatus we need, have better newer equipment, or at a minimum Iess expensive apparatus when BIG RUCKHIGH TIC T $$ trucks are not needed. 6. End Result: Newer — Better — More Efficient — More Appropriately Equipped — Less to Maintain, Check or "Test, and Repair —Ready forAny thin PAffiearatus Random thoughts: 1. Our emergency response calls are more unusual and bizarre than ever before — we get called out for anything and everything which requires a NEW SET ofRules and Tools! 2. Actual Fire calls are less than in the past, special calls for services are more than ever. 3. We need a smaller well equipped (loaded with stuff) combined use vehicle for Special Response Calls, EMS, Service Calls, Duty Officer, Light Response Vehicle. 4. Our small Grass Rig Mini- Pumper works well and needs more use! 5. Our Utility Truck #22 needs to be reengaged and out back into the mix, but needs a revamp of inventory, tools and equipment to make it more useful 6. We need to determine if we are ereeared for all tvees of calls and what we might want to add to our toll box of tools and training. What types of calls should we train for? What kind tools and equipment do we need that we don't have? -250- 1s- Mound Fire Department July 29, 2014 FINAL Categoff /D escription =1103M ® Operating Expenses R Pension Contribution — Relief Assn. 0 Building Rental, Lease, Debt Service Operating Expenses (from above) 6 Salaries for all Staff (all inclusive) 6 Operations and Supplies Capital Outlay Salaries for Staff Information: 2014 Budget $ Amount Percent $ 1,124,332.00 100% $ 716,392.00 63.72% $ 125,000.00 11.12% $ 282,940.00 25.16% $ 716,392.00 63.72% $ 418,032.00 37.18% $ 208,660.00 18.56% $ 89,700.00 7.98% • Firefighter Response hours 12,200 per year @ $9.00 per hour = $ 91,050.00 • Duty Crew or Duty Officer Pay (in lieu of firefighter response pay) _ $18,750.00 • Firefighter in -house Training hours 3000 - 3100 per year @ $4.80 per hour = $14,880.00 • Firefighter Station Maintenance hours 980 per year @ $11 per hour = $10,780.00 • Apparatus Heavy Maintenance hours 240 per year @ $14.00 per hour = $3,360.00 • Fire Officer Pay (refer to separate list for officer pay details) _ $28,450.00 • Firefighter meetings, PR events, other hours 1600 per year @ $0 per hour = $0 -251- 16- MOUND FIRE DEPARTMENT 2015 Budget Codes Account Charges, Guideline BUDGET CODE DESCRIPTION ITEM EXPLANATION $543,032 101 -190 Full time Salaries Fire Chief Salary Administrative Staff Administration Assistant Salary Part -time employee Janitor Salary Fire Officers Pay Assistant Chiefs, Fire Marshall, Training Officer, Captain, Lieutenants salaries Firefighter Training Drill Pay In -house Training pay (Monday night drills) Firefighter Maintenance Pay Apparatus & Facility maintenance wages Firefighter Salaries Firefighter hourly pay for fire and rescue calls FICA /PERA Social security and public employee contributions for all employees Life Ins. /Disability Life insurance and disability insurance for full time employees Post Retirement Post retirement benefit expense - full time employees Workers Comp Insurance Fees paid to insurance company for Fire Dept workers compensation coverage $1,800 200 Office Supplies General office supplies including copy paper, printer toner, pens, staples, etc. $1,200 202 Copy Machine & Fees Copy machine lease expense and repairs $1,500 205 Computer Software Software purchases, new and software maintenance agreements $800 208 Instructional Supplies Training materials, reference materials & training videos $21,000 210 Operating Supplies Daily, weekly or monthly supplies not covered elsewhere. Including: Turn -out gear, helmets, boots, gloves, nozzles, appliances, foam, fire hose, tools, ropes, floor dry, chamois, truck maintenance supplies, tires, truck graphics, fire fighting brooms, leaf blowers, food supplies, light bars, misc. etc. $8,700 212 Motor Fuels All fuel for fire apparatus including trucks, boats, generators, power tools. $720 216 Cleaning supplies General cleaning supplies for facility, trucks, floors, car wash soap, etc. $1,800 217 Fire Prevention All fire prevention materials or activities including: video tapes, brochures, fire hats, coloring books & various fire prevention literature. Also any costs for fire prevention related refreshments or food. $4,800 219 Safety Supplies SCBA equipment and supplies including replacement units and air bottles. First aid or rescue items and supplies. Other mist. safety items for firefighters. Hazardous Material supplies. -252- J: \admin \Financial, Budgets, Expenses \Financial 2015 \MFD Budget Code Guidelines 2015 -17- -253- !: \admin \Financial, Budgets, Expenses \Financial 2015 \MFD Budget Code Guidelines 2015 -tg- BUDGET CODE DESCRIPTION ITEM EXPLANATION $3,600 300 Professional Services Legal and consultant fees if needed. Annual Firefighter mask fit. Annual Aerial and Ground Ladder Testing. $3,780 301 Audit /Financial Audit & financial costs from City of Mound $3,600 305 Medical Services Firefighter physical exams, vaccinations. Annual health screening costs. Other medical expense for fire department staff. $14,500 307 Admin /Finance /Computer Computer, finance & administration costs from City of Mound $3,000 308 Building /Fire Inspection Fire Inspections for retail business /new construction $7,000 321 Telephone Monthly phone line costs for station, cellular phone monthly fees, repairs for all phones, new phone or replacement costs. $600 322 Postage Daily postage stamps, UPS expenses, overnight mail, postage supplies, etc. $4,800 325 Pagers - Fire Department Replacement firefighter pagers, repairs to pagers, batteries & parts $4001 331 Use of Personal Auto Mileage expense for personal vehicle use $6001 350 Printing jProfessional quality printing by supplier $20,000 361 Gen Liability Fees for liability insurance for all F.D. related activities and personal. $15,000 381 Electricity Xcel Energy monthly expense for electric power to facility $6,600 383 Gas Service Centerpoint monthly expense for natural gas to facility $1,500 384 Garbage Monthly expense for garbage pickup. Special garbage pickup i.e. roll -off Dumpster $4,000 401 Building Repair Minor repairs to fire station facility including inside, outside HVAC, electrical, plumbing, painting. $4,500 402 Building Maintenance Fire Department portion of ongoing facility and grounds maintenance, i.e. mulch, shrubs, trees $21,000 409 Other Equipment Repair All trucks & equipment repair (not facility). Includes: trucks, equipment on trucks, equipment in fire station (i.e. cascade air system), body work or painting. $282,940 412 Building Rental Lease payments to HRA for fire station facility and loan debt service. $10,000 418 Rentals Rental or lease fees for 800 MHz radio's in trucks and portable radio's. $600 430 Miscellaneous Annual highway safety inspection for trucks. Annual pump test and air qualitytest. $360 431 Meeting Expenses Department business meeting expenses, primarily Quarterly Fire Commission meetings. -253- !: \admin \Financial, Budgets, Expenses \Financial 2015 \MFD Budget Code Guidelines 2015 -tg- BUDGET CODE DESCRIPTION ITEM EXPLANATION $3,900 433 Dues & Subscriptions WATFA Annual dues. Dues for professional memberships for Fire Dept and Officers (MN State Fire Chiefs, Intl. Fire Chiefs, MN State Fire Dept. Assn., NFPA). Subscriptions to publications (fire Chief Magazine, Fire Engineering Magazine, National Fire Code Books. Dues to maintain firefighter certification status. $18,000 434 Conference & Schools All expenses related to outside schools and conferences: Firefighter I & II, First Responder, EMT, State Fire school, State Fire Conference, State Fire Chief's Conference, Officer schools and conferences (Officer Command Schools, International Fire Chiefs Conference, others). Expenses for instructors, training equipment, etc. $11,800 440 Other Contractual Services Wireless internet connection services for Mobile Data Computers connected to CAD, MFD Website Domain /Hosting $7,200 460 Janitorial Services Contract periodic cleaning (windows, carpets, changing of floor mats, waxing of floors. $11,000 500 Capital Outlay Major capital purchases only. $48,000 580 Fire Truck Replacement Fund Fire apparatus replacement fund. A fund that accrues $$ over time to purchase replacement trucks or other apparatus. 525 'Capital Reserve Fund A reserve fund established to build a minimal reserve for unforeseen major facility repairs and maintenance. $30,475 611 Transfers Out - GO Equip 10 year equipment certificate principle and interest for Engine 40 and Rescue 39 $225 620 Fiscal Agent Fees Fiscal Agent Fees $1,224,332 BUDGETTOTAL $125,000 Pension Contribution - Relief Association Pension $999,332 Budget TOTAL (Without Pension Contribution) -254- J: \admin \Financial, Budgets, Expenses \Financial 2015 \MFD Budget Code Guidelines 2015 -19- � c LL -255- zo- V U c O O n O '® c o 0 ° 0 0 0 o N A O N O N O O O N C ° Nm C' ti u5 0 o N m N m 0 of a 60 ql O M 0 o c 0 N 0 O 0 0 0 0 LO N r m m oc n X O O O O m N M LU m P th M r d V W C d u s t0 O O O p V' N to O O � a y � n o �n � o w m w m e� o ' c G} NO O ! M ° 0 N W m N O a O (r c 001- O O4 0 C M cr L N 'O G d r N 3 M m 6% Vf EA ND 6% N 6% 4a a sm dE � fA O N "O d V 0 N } t` co O IA 0) @� � N OA to 41 0 w (N m V iO m ul w. W O N N 6•D N Cl �° N !� co t°7 6i r O W uj M ld 0 1 � N W c W M co N fiD fA HT ER fA d8 EA b9 Y4 U8 r db ® W a. F- 2 O @ W W c!) z g a w w tto ui W Y c > a o o O o o n o n ® a o f- 0 o o O o o a o W Y9" O V 0 N O � � (D O 0 [ N to c9i ca rn m y CO c N h N m M t0 N N N W C V Z' m LO 00 fh w r co o O E Cl) M c N .- r u M E N N 63 (f3 Ni (A fA oil fA 60 H d$ r p fR y N d d N d C N LL d ca O W V CD N A Co N c N m , M ® l6 C C U C C A O O r N C ® j d iI N m a W M M M o CL O U a m N i,_ of Q a` W 3 v) N O a U o O -255- zo-