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2015-02-24 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS AGENDA MOUND HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING TUESDAY, FEBRUARY 24, 2015 6:55 P.M. MOUND CITY COUNCIL CHAMBERS Page 1. Open the meeting 2. Action approving agenda, with any amendments 3. Action approving minutes: Feb 10, 2015 regular meeting 1 Action approving payment of claims 2 -9 5. Action on Resolution Approving Capital Fund Program Amendment 10 -24 for Fiscal Year 2015, the 2015 Capital Fund Annual Statement, the Capita] Fund Program Five Year Action Plan for 2015 -2019, and the HUD Certifications 6. Adjourn MOUND HOUSING AND REDEVELOPMENT AUTHORITY February 10, 2015 The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday, February 10, 2015, at 6:55 p.m. in the council chambers of the Centennial Building. Members present: Chair Mark Wegscheid, Commissioners Ray Salazar, Heidi Gesch, Kelli Gillispie, Jennifer Peterson Members absent: None Others present: Executive Director Kandis Hanson, Finance Director /Clerk/Treasurer Catherine Pausche, City Engineer Dan Faulkner, Public Works Superintendent Ray Hanson, City Attorney Melissa Manderschied. 1. Open meeting Chair Mark Wegscheid called the meeting to order at 7:00 p.m. 2. Approve agenda MOTION by Salazar, seconded by Gesch, to approve the agenda. All voted in favor. Motion carried. 3. Approve minutes MOTION by Salazar, seconded by Gesch, to approve the minutes of the January 27, 2015 regular meeting. All voted in favor. Motion carried. 4. Approve claims MOTION by Salazar, seconded by Gesch, to approve the claims in the amount of $11,426.45. All voted in favor. Motion carried. 5. Adjourn MOTION by Gesch, seconded by Salazar, to adjourn at 7:01 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk -1- Mark Wegscheid MOUND HRA CLAIMS 2-24-15 lllwxfl� �J[ 1 $57.02 $38.28 $3,350.15 TOTAL A a? -2- CITY OF MOUND 02/11/15424 PM Page 1 Payments Current Period: Closing 2014 Batch Name 2014HRA -AP4 User Dollar Amt $57.02 Payments Computer Dollar Amt $5202 $0.00 In Balance Refer 1 CASH, PETTY_ CASH - AP Payment E 680 - 49800 -438 Licenses and Taxes MN DEPT OF LABOR- BOILER LICENSE -D. $50.00 VIELBIG Invoice 02112015 12/31/2014 AP Payment E 680- 49800 -331 Use of personal auto SA- GAS- IKM D. VIELBIG $7.02 Invoice 02112015 12/31/2014 Transaction Date 2/11/2015 Due 12/31/2014 Accounts Payable 20200 Total $57.02 Fund Summary 20200 Accounts Payable 680 HRA PUBLIC HOUSING $57.02 Pre - Written Check $0.00 Checks to be Generated by the Computer $57.02 Total $57.02 $57.02 -3- CITY OF MOUND 02/11/15430 PM Page 1 Payments Current Period: February 2015 Batch Name 021215HRACSH User Dollar Amt $38.28 Payments Computer Dollar Amt $38.28 $0.00 In Balance Refer 2 CASH, PETTY CASH _ Cash Payment E 680 - 49800 -220 Repair /Maint Supply HOME DEPOT- INSULATION BLANKET #307 $31.79 I KM Invoice 021215 1/21/2015 Cash Payment E 680 - 49800 -322 Postage POSTAGE- CERTIFIED MAIL L. LLOYD #405 $6.49 IKM Invoice 021215 1/21/2015 ______--- Transaction Date 2/11/2015 Wells Fargo HRA 10120 Total $38.28 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $38.28 - $38.28 Pre - Written Check $0.00 Checks to be Generated by the Computer $38.28 Total $38.28 me CITY OF MOUND 02/11/151:31 PM Page 1 Payments Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $531.47 Pre - Written Check $0.00 Checks to be Generated by the Computer $531.47 Total $531,47 $531.47 -5- Current Period: February 2015 Batch Name 021115HRAMAN User Dollar Amt $53147 Payments Computer Dollar Amt $531.47 $0.00 In Balance Refer 1 POETSCH, THEODORE _ Cash Payment G 680 -22830 Security Deposits - Tenant SECURITY DEPOSIT REFUND- #111 IKM T. $250.00 POETSCH Invoice 021115 2/10/2015 Cash Payment G 680 -22831 Security Deposit - Pets PET DEPOSIT REFUND- #111 IKM T. $300.00 POETSCH Invoice 021115 2/10/2015 Cash Payment G 680 -22833 Security Deposit - Interest DEPOSIT INTEREST- #111 IKM T. POETSCH $21.47 Invoice 021115 2/10/2015 Cash Payment R 680 -49800 -38100 Dwelling Rental RENT DUE- $40.00 BALANCE- #111 IKM T. - $40.00 POETSCH Invoice 021115 2110/2015 Transaction Date 2111/2015 Wells Fargo HRA 10120 Total $531.47 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $531.47 Pre - Written Check $0.00 Checks to be Generated by the Computer $531.47 Total $531,47 $531.47 -5- MOUND MN 02/19115 10A3 AM Page 1 Payments Current Period: February 2015 Batch Name 022415HRA User Dollar Amt $3,350.15 Payments Computer Dollar Amt $3,350.15 $0.00 In Balance Refer 1 ALL INC. Cash Payment E 680- 49800 -240 Minor Equip & Small Too WHIRLPOOL WHITE REFRIGERATOR #103 $531.00 IKM Invoice 51351295.001 1/15/2015 Cash Payment E 680 - 49800 -240 Minor Equip & Small Too WHIRLPOOL WHITE REFRIGERATOR #204 $576.00 IKM Invoice 51353511 2/18/2015 Transaction Date 5/1/2012 Wells Fargo HRA 10120 Total $1,107.00 Refer 2 ALPHA RUG AND CARPET CLEANI Cash Payment E 680- 49800 -401 Building Repairs CARPET CLEANING, DEODORIZE 3RD $234.00 FLOOR HALLWAY Invoice 2900 2/12/2015 Cash Payment E680- 49800 -401 Building Repairs WATER EXTRACTION, DEODORIZE- TOILET $540.00 OVERFLOW #102 IKM- TURBO & DOWNDRAFT FAN RENTAL Invoice 2900 2/12/2015 Transaction Date 2/1712015 Wells Fargo HRA 10120 Total $774.00 Refer 3 CULLIGAN- METRO Cash Payment E 680-49800-210 Operating Supplies 12 80LB SOLAR SALT DELIVERED 1 -19 -15 $199.20 Invoice 101X27444903 12/1512013 Cash Payment E 680 - 49800 -440 Other Contractual Servic COMMERCIAL SERVICE CALL 1 -19 -15 -IKM 524200 Invoice 101X27444903 12/15/2013 Transaction Date 2/16/2015 Wells Fargo HRA 10120 Total $441,20 Refer 4 GARYS SEWER AND DRAIN _ Cash Payment E 680 - 49800 -401 Building Repairs SNAKE MEN'S RESTROOM SINK DRAIN, $253.25 REPAIR WOMEN'S RESTROOM TOILET & MEN'S URINAL- RUNNING Invoice 15011 1/2112015 Cash Payment E 680- 49800 -401 Building Repairs SNAKE SHOWER #206 $125.00 Invoice 15015 1/21/2015 Cash Payment E 680 - 49800 -401 Building Repairs REPAIR WOMEN'S RESTROOM TOILET- $141.26 REPLACE VALVE Invoice 15028 1/21/2015 Transaction Date 2/17/2015 Wells Fargo HRA 10120 Total $519.51 Refer 5 GRAINGER (IKM) _ Cash Payment E 680 - 49800 -220 Repair /Maint Supply ELECTRIC BALLASTS- T8 LAMPS $63.00 Invoice 9652733867 1/29/2015 Cash Payment E 680- 49800 -220 Repair /Maint Supply RETURN - ELECTRIC BALLASTS- T8 LAMPS - $63.00 Invoice 1228785149 2/18/2015 Transaction Date 2/17/2015 Wells Fargo HRA 10120 Total $0.00 Refer 6 HD SUPPLY FACILITIES MAINTEN _ Cash Payment E 680 -49800 -220 Repair /Maint Supply 8" UNIVERSAL RANGE ELEMENT $55.98 Invoice 9134774878 1/13/2015 Cast-Payment E 680 - 49800 -210 Operating Supplies T8 BALLAST -2 BULB ELECTRIC LIGHTING- $28.50 IKM Invoice 9135277359 2/512015 -6- MOUND, MN Payments Current Period: February 2015 02/19/15 10'13 AM Page 2 Transaction Date 2/16/2015 Wells Fargo HRA 10120 Total $84.48 Refer 7 LEVEL ONE CORE LEASING SOLU Cash Payment E 680 - 49800 -475 Tenant Related Services FEB 2015 CALL CENTER MTCE PLAN & $151.00 ROLL OVER PHONE NUMBER IKM Invoice 0179168 2/1/2015 Transaction Date - 2/16/2015 Wells Fargo HRA 10120 Total $151.00 Refer 8 REPUBLIC SERV ICES _ Cash Payment E 680-49800-384 Refuse /Garbage Dispos GARBAGE SVC FEB 2015 IKM $244.19 Invoice 0894- 003716507 1/25/2015 Transaction Date 216/2015 Wells Fargo HRA 10120 Total $244.19 Refer 9 TRUE VALUE MOUND (IKM) Cash Payment E 680 -49800 -210 Operating Supplies GE 18 W 24" FLUORESCENT BULBS -IKM $11.69 Invoice 122274 1/19/2015 Cash Payment E 680- 49800 -210 Operating Supplies GE 18 W 24" FLUORESCENT BULBS & $17.08 PRIMER -IKM Invoice 122451 1/28/2015 Transaction Date 2/16/2015 Wells Fargo HRA 10120 Total $28.77 Fund Summary 680 HRA PUBLIC HOUSING 10120 Wells Fargo HRA $3,350.15 $3,350.15 Pre - Written Check $0.00 Checks to be Generated by the Computer $3,350.15 Total $3,350.15 -7- Payments Current Period: February 2015 02/19/15 12:26 PM Page 1 Batch Name 022415COMBND User Dollar Amt $6,955.04 Payments Computer Dollar Amt $6,955.04 $0.00 In Balance Refer 2 COMMON BOND COMMUNITIES _ Cash Payment E 680 - 49800 -101 F T Empl Regular PR 2 -20 -15 MGR SALARY $845.46 Invoice 1497570 2/20/2015 Cash Payment E 680 - 49800 -111 Other IKM Maint PR 2 -20 -15 MTCE SALARY $810,90 Invoice 1497579 2/20/2015 Cash Payment E 680- 49800 -122 FICA PR 2 -20 -15 MGR ER TAX $80,49 Invoice 1497572 2/20/2015 Cash Payment E 680 -49800 -130 Employer Paid Ins (GEN PR 2 -20 -15 MTCE ER TAX & INSURANCE $19207 Invoice 1497581 2/20/2015 Cash Payment E 680- 49800 -121 PERA PR 2 -20 -15 MGR ER 401 K MATCH $29.59 Invoice 1497573 2120/2015 Cash Payment E 680 - 49800 -130 Employer Paid Ins (GEN PR 2 -20 -15 MTCE ER 401K MATCH $28.77 Invoice 1497582 2/20/2015 Cash Payment E 680 - 49800 -103 Part-Time Employees PR 2 -20 -15 CARETAKER SALARY $443.91 Invoice 1497577 2/20/2015 Cash Payment E 680- 49800 -122 FICA PR 2 -20 -15 CARETAKER ER TAX $42.26 Invoice 1497578 2/20/2015 Transaction Date 2/19/2015 Wells Fargo HRA 10120 Total $2,478.45 Refer 3 COMMON BOND COMMUN177ES _ Cash Payment E 680 - 49800 -430 Miscellaneous AMERIPRIDE MT /CT UNIFORMS 1/15 $23.67 Invoice 1497196 2/20/2015 Cash Payment E 680- 49800 -307 Admin /Finance /Compute ADP PROCESSING FEES 1 -23 -15 & 2 -6 -15 $9.94 Invoice 1497194 2/20/2015 Cash Payment E 680 - 49800 -307 Admin /Finance /Compute MGMT FEES 3/15 $2,265.00 Invoice 1497568 2/20/2015 Cash Payment E 680 - 49800 -321 Telephone & Cells MGR CELL PHONE ALLOWANCE $20.00 Invoice 1489241 2/20/2015 Cash Payment E 680 - 49800 -331 Use of personal auto MTCE MILEAGE 2/12/15 $42.55 Invoice 1497569 2/20/2015 Transaction Date 2/19/2015 Wells Fargo HRA 10120 Total $2,361,16 Refer 1 COMMON BOND COMMUNITIES _ Cash Payment E 680- 49800 -101 F T Empl Regular PR 2 -06 -15 MGR SALARY $335.71 Invoice 1489237 2/6/2015 Cash Payment E 680- 49800 -111 Other IKM Maint PR 2 -06 -15 MTCE SALARY $942.08 Invoice 1489244 2/6/2015 Cash Payment E 680 - 49800 -122 FICA PR 2 -06 -15 MGR ER TAX $31.97 Invoice 1489238 2/6/2015 Cash Payment E 680 49800 -130 Employer Paid Ins (GEN PR 2 -06 -15 MTCE ER TAX & INSURANCE $195.68 Invoice 1489253 216/2015 Cash Payment E 680 - 49800 -131 Employer Paid Health PR 2 -06 -15 MGR ER INS- BENEFITS $8.63 Invoice 1489239 2/6/2015 Cash Payment E 680- 49800 -121 PERA PR 2 -06 -15 MGR ER 401 K MATCH $11.75 Invoice 1489240 2/6/2015 Cash Payment E 680 - 49800 -130 Employer Paid Ins (GEN PR 2 -06 -15 MTCE ER 401 K MATCH $33.36 Invoice 1489254 2/6/2015 -8- MOUND, MN Payments Pre - Written Check $0.00 Checks to be Generated by the Computer $6,955.04 Total $6,955.04 91 02/19/15 12:26 PM Page 2 $438.14 $41.71 $76.40 Total $2,115.43 Current Period: February 2015 Cash Payment E 680- 49800 -103 Part-Time Employees PR 2 -06 -15 CARETAKER SALARY Invoice 1489242 2/612015 Cash Payment E 680- 49800 -122 FICA PR 2 -06 -15 CARETAKER ER TAX Invoice 1489243 2/6/2015 Cash Payment E 680 - 49800 -111 Other IKM Maint PR 2 -20 -15 MTCE ONCALL SALARY Invoice 1497574 2/20/2015 Transaction Date 2/19/2015 Wells Fargo HRA 10120 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $6,955.04 $6,955.04 Pre - Written Check $0.00 Checks to be Generated by the Computer $6,955.04 Total $6,955.04 91 02/19/15 12:26 PM Page 2 $438.14 $41.71 $76.40 Total $2,115.43 MEMORANDUM Date: February 19, 2015 To: HRA Board Chair and Commissoners From: Catherine Pausche, Finance Director /ClerldTreasurer Subject: Indian Knoll Manor Capital Funds HUD has announced capital grant awards for 2015 . and I have attached the necessary documentation required to accept the award. As you will see, "Unit Upgrades" have been slated for the next several years. It is an option to amend this plan if other, more urgent needs come up, which is likely in the near future. I will begin to look for vendors who can perform a RAD Compliant Physical Needs Assessment, which will be required if IKM is approved for a RAD conversion to project based Section 8 housing. The following page shows a summary of how capital funds have been used since 2008 and what the current outstanding grants will be used for. Please let Catherine know if you have any questions regarding this matter at (952)472 -0633 -10- Mound HRA Capital Grants Grant Year Amount Projects Status Heating and Ventilation Upgrades - replaced thermostats and valves in units, boilers, controls air 2008 51,792 handler, and roof top vent refurbishment /replacement Complete 2009 51,521 Driveway, Sidewalk and Landscape Improvements Complete Removed hazardous materials (asbestos) in mechanical areas and tunnel, ventilated tunnel, 2009 ARRA 65,558 installed new high efficiency hot water heaters Complete New Addressable Fire Alarm System $17.5K, Lighting 2010 51,348 Retrofits 12K, Carpet, Tile, Paint in Units = $22K Complete Lighting Upgrades $13K, Carpet, Tile, Paint in Units = 2011 42,394 $14K, Retaining Walls = $15K Complete To Operations to fund HUD physical inspection, problems with the high efficiency hot water heaters 2012 39,243 and legal fees related to an eviction action Complete 2013 37,706 Unit Upgrades Open 2014 39,126 Unit Upgrades Open Awaiting 2015 38,689 Unit Upgrades Award -11- \ \Moundserver \shareddata \FINANCE DEPT \HOUSING AUTHORITY \HUD GRANTS FINANCIAL DATA \GRANTS \Grant Summary by year RESOLUTION NO IS -_ APPROVING THE CAPITAL FUND PROGRAM AMENDAIEN'T FOR FISCAL YEAR 2015, THE 2015 CAPITAL FUND ANNUAL STATEMENT, TIME CAPITAL FUND PROGRAM FIVE YEAR ACTION PLAN FOR 2015 - 2019, AND HUD CERTIFICATIONS WHEREAS, the U.S. Department of Housing and Urban Development has agreed to provide Capital Fund Program (CFP) assistance to the HRA of the City of Mound, Minnesota, for the propose of helping the HRA in carrying out capital and management activities at the Indian Knoll Public Housing Development, and WHEREAS, the HRA of the City of Mound has previously approved a five year action plan for capital improvements at the Indian Knoll Public Housing Development, NOW THEREFORE, BE IT RESOLVED, The Board of the Mound Housing and Redevelopment Authority approves the following: 1) Capital Fund Program Amendment for Fiscal Year 2015, as presented in Exhibit A 2) 2015 Capital Fund Annual Statement, as presented in Exhibit B 3) Capital Fund Program Five Year Action Plan for 2015 — 2019, as presented in Exhibit C 4) Disclosure of Lobbying Activities, Certification of Payments to Influence Federal Transactions, and PHA Certifications of Compliance with PHA Plans and Related Regulations as presented in Exhibit D Adopted this 24`h day of February, 2015. Attest: Catherine Pausche, Clerk -12- Chair Mark Wegscheid Capital Fund Program (CFP) Amendment To The Consolidated Annual Contributions Contract (form HUD - 53012) 2015 Capital Fund U.S. Department of Housing and Urban Development Office of Public and Indian Housing Whereas, (Public Housing Authority) MINNESOTA and the United States of America, Secretary of dousing and Urban D Contracts) ACC(.) Numbers(s) G -858 dated 613/1970 Exhibit A Page 1 of 1 MN074 (herein called the 'PI called "HUD') entered Into Consolidated Annual Contributions Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment. to the PHA in the amount to be specified below for the purpose of assisting the PHA in carrying out development, capital and management activities at existing public housing projects in order to ensure that such projects continue to be available to serve low- income families. HUD reserves the right to provide additional CFP assistance in this FY to the PHA fUI) will provide a revised ACC Amendment authorizing such additional amounts. $ $38,689.90 for Fiscal Year 2015 to be refereed to under Capital Fund Grant Number MN461'0745D115 PHA Tax Identification Number (TIN): On File DUNS Number: On File Whereas, HUD and the PHA are entering into the CFP Amendment Number Now Therefore, the ACC(.) is (are) amended as follows: assistance for development activities for each public housing project and for a 1. The ACC(s) Is (are) amended to provide CFP assistance In the amount period of ten years following file last payment of assistance from the Operating specified above for development, capital and management activities of PHA Fund to each public housing project. However, the provisions of Section 7 of the projects. this CFP Amendment is a part of the ACC(.). ACC shall remain in effect for so long as IIUD determines there is any outstanding Indebtedness of the PI IA to HUD which arose in connection with any public housing 2 The or IA most carry out all development, capital and management activities in accordance with the United States Housing Act of 1937 (the Act), 24 CFR Pan 905 (the Capital Fund Final rule) published at 78 Fed, Reg. 63748 (October 24, 2013), as well as other applicable HUD requirements, except that the limitation in section 9(g)(1) of the Act is increased such that of the amount of CFP assistance provided for under this CFP amendment only, the PHA may use no more than 25 percent for activities that are eligible under section Ste) of the Act only if the PI IA's I IUD- approved Five Year Action Plan provides for such use: however, if the PHA owns or o ectre loss than 250 public housing dwelling units, such If IA may continue to use the full flowelity in section 9(g)(2) of the Act. 3. rho [If IA has a I IUD approved Capital Fund Five Year Action Plan arid has complied with the requirements for reporting on open grants through the Performance and Lvaluation Report. The PHA must comply with 24 CFR 905 300 of the Capital Fund final rule regarding amendment of the Five Year Action Plan where the PHA proposes a Significant Amendment to the Capital Fund r ve Year Action Plan. 4. For cases where IIUD has approved a Capital Fund Financing Amendment to the ACC, I IUD will deduct the payment for amertizalien scheduled payments from the grant immediately on the effective data of this CFP Amendment. The payment of GI 'P funds due par the amortization scheduled will be made directly to a designated trustee within 3 days aflUre due data 5. Unless otherwise provided the 24 month time period in which the PHA must obligate this CFP assistance pursuant to section 96)(1) of the Act and 48 month time petition which the PHA must expend this CFP assistance pursuant to section 96)(5) of the Act starts with the effective data of this CFP amendment (the date on which CFP assistance becomes available to the PHA for obligation). Any additional CFP assistance this FY will start with the same effoclive date. 6. Subject to the provisions of the ACC(.) and paragraph 3, and to assist in development, capital and management activities, HUD agrees to disburse to the PHA or the designated trustee from time to time as needed up to the amount of the funding assistance specified herein. 7. The PHA shall continue to operate each public housing project as low - Income housing In compliance with the ACC(s), as amended, the Act and all HUD regulations for a period of twenty years after the last disbursement of CFP assistance for modernization activities for each public housing project or portion thereof and for a period of forty years after the last distribution of CFP project(s) under the ACC(.) and which is not eligible forfeavoness, and provided further that, no disposition of any project covered by this amendment shall occur unless approved by HUD, 8, The PHA will accept all CFP assistance provided for this FY. If the PHA does not comply with any of its obligations under this CFP Amendment and does not have its Annual PHA Plan approved within the period specified by HUD, HUD shall impose surh penicillin. or take such remedial action as provided by law. HUD may direct the PI IA to terminate all work estimated in the Capital Fund Annual Statement of tho Annual PHA Plan. In such dawn, the PIIA shall only Incur additional costs with I IUD approval 9, Implementation or use of funding assistance provided under this CFP Amendment is subject to the attachred�corrective action crJan.) u . (mark ono): D Yes No 10. The PIIA is required to roped in the format and frequency established by HUD on all open Capital Fund grants awarded, including information on the installation of energy conservation measures. 11, If CFP assistance is provided for activities authorized pursuant to agreements between HUD and the PHA under the Rental Assistance Demonstration Pmgram, the PHA shall follow such applicable statutory authorities and all applicable IIUD regulations and requirements. For total conversion of public housing projects, the previsions of Section 7 of lea ACC shall remain in effect for so long as HUD determines there is any outstanding indebtedness of the PHA to HUD which arose in connection with any public housing projects(.) under the ACC(a) and which is not eligible far forgiveness, and provided further that. no disposition or conversion of any public housing project covered by these terms and conditions shall occur refuse approved by HUD. For partial conversion, the PHA shall continue to operate each non - converted public housing project as low- income housing in accordance with paragraph 7. 12. COP assistance provided as an Emergency grant or a Safety and Security grant shall be subject to a 12 month obligation and 24 month expenditure time period. CFP assistance provided as a Natural Disaster grant shall be subject to a 24 month obligation and 48 month expenditure time period. The start date shall be the date on which such funding becames available to the PI IA for obligation. The PHA must record the Dedaratien(s) of Trust within 60 days of the effective date or HUD will recapture the funds. The parties have executed this CFP Amendment, and it wilt be effective on 4/1312015. This is the data on which CFP assistance becomes available to the PHA for obligation. (Executive Uy Date: I By Data rij(a —13 11e` t- nn � x r„ ° � O ° � O on a G 4, �n o 7 O � 00 c 0 F a Q vi J b td 0 on c 0 x Y � p U � ro G O � 7 OlJ � O �a w� a G � w � ro bA � o Ewa i � o G m A Ya Q U U Exhibit B Page 1 of 3 .r. 0 N K � o - c o c K � c 0 UU U K O C y W - Yr � ['' W Q W [z. c F o� a O . k � c 'v k. E o zm r`q u � E ` o 47 0 F b �^ o O m ti c G � a Zz ? E _ 0 z� U a U w tS' Gu E bU o c N U .. N K O -' C p •� ° y O UU�O a ❑ y o Q a K E O c v L O e m 3= 5 g E Q z z Q Q F- - -r - - - - - v u �Ow Y. ❑ J m v 1n... �__� n �:O_ r_.. W _ _F — = N � r- .� P1o_. � .. ~... ^. � E y m vi m q U � O Q 9 /+ v � �CO w � r o o Go Sao c c 7 � j £ > W G C � 9 G 6 T_1 o vai - „a u 0 0 3 W v F F°w x 0 O nl Vi h 0 v) 0 w bOA � N 7 0 R p v m N Q � O �s O U Q N D bn pp, � W O O U w w oO C v F Y M R v Q U b 0 U ro G. bn x C v � v O � R. N d. C O � ross.y� 7 bl) io 0 W 'o D f+ N � y ro m o � w w° U nn G U yro U a ro G O G v>wa- � ro ro G Q R G ro ro U U Exhibit B Page 2 of 3 c v Eh " c ro a � o a° za row ow C to Radio O U N F � 7 a � m �b C u U Oq U G N F � F aa� vy Oyb,N � 90J a91 'p �" v v � d F Fd 0 N N 0 O Q rJ x w N O4 o. \ \�\ =y>� =�zf \\ \/ \3 \ LO / \\ \f \ {)to )\\ � -- —/ - - - -- — — t# Page 3of 3 ) / ■ _ / y.cp E � N 2 0 0 R S] O w J R � V G � R � °n p. C w 0 o sw o O c m E V Q vi .7 Exhibit C Page 1 of 310 c N v N a O Q x W R �n A r O O O ;r N N �w w V O 'Y z3 c 0 C4 �r c } m a � 0 ro �' c =z ;3 o O M [ o 0 0 U C ry N c � w a v: v c m o 'z x- z b N � O r T o g p y N O o ° row Y O 3 �n ono ro v N e x sw b 3 c 0 0 m E 8 E 5 E v a b° ro c W d 9 E i joz E 2 00mQur��_17 Exhibit C Page 1 of 310 c N v N a O Q x W R �o E � ° c o 0 C w M c y� ai R d a � Y L G W t c ti on p, w 0 w o c E K J L y0 J ro x a, I b cC a L 0 Y Su �4 Exbibit C Page 2 of 3 .ms's W vNi N � O ro U O O y C d `^ W � w .Y% O x w o o w �0 m E.2 a�' U °o n A o ' = >�q3z w� w x G w \ 3 ° N �f O x E w 0 U m a U o o b o o ro N N _ o 0 j:] N N r N O O m U U T N N � � 4� N j N � � N m O O x w o o o` w� C o x E Z ❑ Q � ro 3 ❑ 0 U o o a�i O O � o o 0 N �f O x E w 0 U m a \\\ \\ \ Exhibit E Page se3 , 2 \ j \ a � & � 2 � [ \ \d� 7f±0 „ ee= 3/ \ a ( «- §° -- - -- ) /\ �» \ \ \\ \ §2> \ y ƒ3%(\ } // 2w a y ) \( \\ } /2 Exhibit D Page 1 of 5 DISCLOSURE OF LOBBYING ACTIVITIES Approved by ome Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348 -0046 V.im., riicrinm lra 1 - 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: b a. contract �a. bid /offer /application a. initial filing J b. grant b. initial award b. material change c. cooperative agreement c. post -award For Material Change Only: d. loan year_____ quarter e. loan guarantee date of last report _ f. loan insurance Address of Reporting Entity: 5, If Reporting Entity in No. 4 is a Subawardee, Enter Name 4. Name and E] Prime ❑ subawardee and Address of Prime: Tier , ifknown: Congressional District, if known: 4c Congressional District, if known: 6. Federal Department /Agency: 7. Federal Program Name /Description: Public and Indian Housing C -858 CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 38,689 Name Address of Lobbying Registrant b. Individuals Performing Services (including address if 10. a. and (if individual, last name, first name, MI): different from No. 10a) (last name, fin stname, MI): N,A N/A t 1 Infarmation regrmstad through this form Is authorized by title 31 U.S 0 section 1352 This dlsGOSure of lobbying aollvitles Is a material mpresereada of fear Signature: avon v+huh reliance was placed by the tier have when this transaclion was made Print Name: Landis Hanson Title: Executive Director Mound Housing and Redevelopment Authority ar onlered into I b, dealosure Is repaired pursuant to 31 U.5 C. 1352. This m¢xmanan wm be available far public Inspection. Any tenon who fana m file rha raeutrad disclasure shat be subled to a coil penalty of not less than $10,000 and ,at mar e[ban $100,000 far cash earn raeare. Telephone No.: 952.472.0609 _ Date: 02 -25 -15 Authorized for Local Reproduction Federal Use Only: Standard Form LLL (Rev. 7 -97) -20- Exhibit D Page 2 of 5 INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES '! This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previousffling, pursuant to title 31 U.S.C. section 1352. The fill rig of a form is required for each paymontor agree moot to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employeeof Congress, or an employe eof a Memo or of Congress In connection with a covered Federal action. Co rep] ate all items that applyfor both the hill aI fi ling and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and /or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report bythe reporting entity for this covered Federal action. 4. Ent orthe full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriatocl ass ification of the reporting entity that designates if It is, or expects to be a prime or sub award recipient Identify the tier of the subawardeo, e.g., the first suld. wardce of the prime is the tat tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organizationfiling the report in item 4 checks "subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter then am a of the Fed era agancymaking the award or loan commitment. Include at least one organizations I level below ago ncyname, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enterthe full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number avahablefor the Federal action identified in item 1 (e.g., Request for Proposal (REP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application /proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP- DE -90- 001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award /loan commitment for the prime entity identified In item 4 or 5. 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). I 1 The eortifvino official shall sign and date the form, print his /her name, title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. the valid OMB control number for this information collection is OMB No. 0348 -0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348 - 0046), Washington, DC 20503. -21- OMB Approval Flo. 2577 -0157 (Exp. 01/31/2014) Certification of Payments U.S. Department of Housing and Urban Development Exhibit D Page 3 of 5 to Influence Federal Transactions Office of Public and Indian Housing Appkant Name `,�, M b iC ! j� t t U L( P i� Li D 4D &/-E h W A-kt"la 4 The undersigned certifies, to the best of his of her knowledge and belief; that: (I) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer of employee of an agency, a Member of Congress, an officer or employee of Congress, of an employee of a Member of Congress in connec- tion with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, o cooperative agreement. (2) if any funds other than Federal appropriated funds have been paid of will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a vlember of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, Disclosure Form tc Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawaids at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly. ]"his certification is a material representation of fact upon which reliance was placed when this transaction was made of entered into Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the reunited certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and /or civil penalties. 118 U.S.C. 1001, 1010, 1012,31 UB -0. 3729, 3802) Name of Authorized Off del Title -p (Aft t Previous edition is obsolete form HUD 50071 (3/98) -22- ref. Handbooks 7417 1, 7475.13, 7485.1, 8 7485.3 Exhibit 3cPage 4 of 5 FH� tfiA.eYtltifatlOP1S Of Compliance U.S. Department of Housing and Urban Development Office of Public and Indian Housing ith PHA Plans and Related Expires 4 /30/2011 cau lations 131JA Certifications of Compliance with the PIiA Plans and Related Regulations: Hoard Resolution to Accompany the PIIA 5 -Pear muT Annual PHA flan Acting on behalf of the Board of Commissioners of the Public Housing Agency PI-M) listed below, as its Chairman or other awhorised PHA official ifthere is no Board of Commissioners, I approve the submission of the_ 5 -Pear andlor_Annual PHA Plun fm HA . the P fiscal year beginning , hereinafter referred to as" the Plan ", of which this docwnent is apart and make the following eertilications and agreements with the Department ofHousing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof. 1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for thejurisdiction in which the YHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA certifies that there has been no change, significant or otherwise, to the Capital Fund Program (and Capital Fund Program /Replacement Housing Factor) Annual Statement(s), since submission of its last approved Annual Plan. The Capital Fund Program Annual Statement /Annual Statement /Performance and Evaluation Report must be submitted annually even if there is no change. 4. The PI IA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted b)' the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CI 'R 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these rccommendations. 5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 6. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 7, The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 8. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's 50058 PiCAMS Module in an accurate, complete and timely manner (as specified in Pill Notice 2006 -24); • The system of site -based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site -based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The YHA shall take reasonable measures to assure that such waiting list is consistentwith affirmatively furthering fair housing; • The PHA provides for review of its site -based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1). The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 10, The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 11. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low -or Very -Low Income Persons, and with its implementing regulation at 24 CPR Part 135. Previous version is obsolete Pa-23_4 2 form HUD -50077 (412008) Exhibit D Page 5 of 5 12, The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 13. The YHA will take appropriate affirmative action to award contracts to minority and "oaten s business enterprises under 24 CFR 5.105(x), 14, The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to cal r}' out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Pact 50, respectively. 15. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 17. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lead -Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35. 18, The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A -87 (Cost Principles for State, Local and Indian Tribal Govermnents), 2 CFR Pat rt 225, and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments). 19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 20 All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. 21. The PHA provides assurance as part of this certification that: (i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and (iii) The revised policies and programs are available for review and inspection, i t the principal office of the YHA during normal business howl. 22. The PHA certifies that it is in compliance with all applicable Federal statutory and regulatory iequiremonts. PI IA Name PHA Number/HA Code 1 hereby certf)' that ¢II the information stated herein, ae well as any information provided in the accompaniment herewith, is true and accurate_ W arcing: HUD will s t f�ls I d st to t Co f may s It c im I a d/o oenalC (18 U S C 1 UOt 1010 1012 31 U S.0 3729 3802) Natne of AUthonzed Official Signature LN O �-I _S 4�e i t� Title Dats Previous version is obsolete -24! of 2 form HUD -50077 (4/2008) 5 -Year PHA Plan for Fiscal Years 20 I�_, - 20_1 1/ Annual P1 1A Plan for Fiscal Years 20 I/ � - 20 1_� 1 hereby certf)' that ¢II the information stated herein, ae well as any information provided in the accompaniment herewith, is true and accurate_ W arcing: HUD will s t f�ls I d st to t Co f may s It c im I a d/o oenalC (18 U S C 1 UOt 1010 1012 31 U S.0 3729 3802) Natne of AUthonzed Official Signature LN O �-I _S 4�e i t� Title Dats Previous version is obsolete -24! of 2 form HUD -50077 (4/2008)