2015-01-13 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
AGENDA
MOUND HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, JANUARY 13, 2015 6:55 P.M.
MOUND CITY COUNCIL CHAMBERS
Page
I . Oaths of Office by Executive Director Kandis Hanson
A. Mark Wegscheid
B. Kelli Gillispie
C. Jennifer Peterson
2. Open the meeting
Action approving agenda, with any amendments
4. Action approving minutes: Dec 9, 2014 regular meeting 1 -2
5. Action approving payment of claims
3 -9
6. Action on Resolution Approving Heidi Gesch as Acting Chair of the 10
Mound Housing and Redevelopment Authority
7. Action on Resolution Making a Selection Not to Waive the Statutory 11
Tort Limits for Liability Insurance Purposes
8. Adjourn
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
December 9, 2014
The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in
regular session on Tuesday, December 9, 2014, at 6:30 p.m. in the council chambers of the Centennial
Building.
Members present: Chair Mark Hanus, Commissioners Ray Salazar, Mark Wegscheid, Heidi Gesch,
Kelli Gillispie
Members absent: None
Others present: Executive Director Kandis Hanson, Finance Director /Clerk/Treasurer Catherine
Pausche, Jesse Menton, Abbie Hemmelgarn.
1. Open meeting
Chair Mark Hanus called the meeting to order at 6:30 p.m.
2. Approve agenda
MOTION by Salazar, seconded by Wegscheid, to approve the agenda. All voted in favor. Motion
carried.
3. Approve minutes
MOTION by Salazar, seconded by Wegscheid, to approve the minutes of the November 25, 2014
rescheduled regular meeting. The following voted in favor: Hanus, Salazar, Gesch, Wegscheid. The
following voted against: None. The following abstained: Gillispie. Motion carried.
4. Approve claims
MOTION by Salazar, seconded by Wegscheid, to approve the claims in the amount of $10,031.50. All
voted in favor. Motion carried.
5. Jess Menton Regional Manager, and Abbie Hemmelgarn Senior Property Manager, for Common
Bond Communities reportinq on Indian Knoll operations and taking questions from the Board.
Abbie Hemmelgarn updated the board on the most recent HUD REAC inspection scores and gave an
overview of the inspection process. Hemmelgarn stated Common Bond has hired a new compliance
technician who has public housing experience, which has been helpful in complying with the HUD
requirements. Hemmelgarn stated occupancy is currently at 96% and that there are over 50 people on
the waitlist, Hemmelgarn said on -site staff include herself as property manager, Jack Cook as
maintenance technician, and Dan Veilbig as the on -site caretaker.
Chair Hanus summarized an article in the Star Tribune regarding the difficulty in getting HUD to
respond to public data requests that mentioned the HRA's troubled status in 2012.
6. Catherine Pausche Director of Finance and Administration requesting action on a Resolution
MOTION by Salazar, seconded by Wegscheid, to approve the following resolution. All voted in favor.
Motion carried.
RESOLUTION NO. 14 -05H: RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A
MANAGEMENT AGREEMENT WITH COMMON BOND COMMUNITIES FOR THE PERIOD
JANUARY 1, 2015 THROUGH DECEMBER 31, 2015
-1-
HRA Minutes — December 9, 2014
Catherine Pausche Director of Finance and Administration requesting action on the following:
A. Action on a Resolution Approving the PHA 5 -Year and Annual Plan for 2015
MOTION by Salazar, seconded by Wegscheid, to approve the following resolution. All voted in favor.
Motion carried.
RESOLUTION NO. 14 -06H: RESOLUTION APPROVING THE PHA 5 -YEAR AND
ANNUAL PLAN FOR 2015
B. Action on a Resolution Approving the IKM Operating Budget for 2015
Pausche highlighted the changes between the 2014 and 2015 operating budget and stated that a deficit
is budgeted to the extent of non -cash depreciation. Pausche also noted she is proposing to use some
of the capital funds for operations. Pausche stated one -time expenses will be incurred to qualify as a
Rental Assistance Demonstration (RAD) project, including contracting for a Green Physical Needs
Assessment and that HUD allows small PHAs to use capital funds for operations.
MOTION by Salazar, seconded by Wegscheid, to approve the following resolution. All voted in favor.
Motion carried.
RESOLUTION NO. 14 -07H: RESOLUTION APPROVING THE IKM OPERATING BUDGET FOR
2015
8. Adiourn
MOTION by Gesch, seconded by Wegscheid, to adjourn at 6:55 p.m. All voted in favor. Motion
carried.
Attest: Catherine Pausche, Clerk
a
Chair Mark Hanus
Mound HRA Claims as of
2014 121914COMBND $2,575.75
2014 123014HRAMAN $6,737.42
Cash Payment E 680 - 49800 -220 Repair /Maint Supply CONDUIT, POLE SOCKET SET, CLOSET $17.40
REPAIR #304
Invoice 120443 11/3/2014
Cash Payment E 680 - 49800 -220 Repair /Maint Supply
Invoice 120497 11/5/2014
Cash Payment E 680- 49800 -220 Repair /Maint Supply
Invoice 120643 11/9/2014
Cash Payment E 680 - 49800 -220 Repair /Maint Supply
Invoice 120630 1119/2014
Cash Payment E 680 - 49800 -220 Repair/Maint Supply
Invoice 120652 11/10/2014
PAINT HEAT EXCHANGERS #309- WHITE $26.83
PAINT, CUALK, DUAL AERATOR
SNOWTHROWER SHEAR PINS $674
SPARK PLUG, MOTOR TUNE UP 16 OZ- $11.05
SNOWBLOWER REPAIR
TOWROPE $1979
U
CITY OF MOUND
12/19/1410:53 AM
Page 1
Payments
Current Period: December 2014
Batch Name
121914HRAMAN User Dollar Amt $3,573.81
Payments Computer Dollar Amt $3,573.81
$0.00 In Balance
Refer
1 ABDO EICK AND MEYERS, LLP _
Cash Payment
E 680- 49800 -301 Auditing and Acct g Servi READ ATTESTATION HRA - FILING 2013
$630.00
AUDITED FINANCIAL STMTS
Invoice 334303
10/13/2014
Transaction Date
12/19/2014 Wells Fargo HRA 10120 Total
$630.00
Refer
2 ALPHA RUG AND CARPET CLEANI _
Cash Payment
E 680 -49800 -402 Building Maintenance WATER EXTRACTION IKM #207- TOILET
$190.00
OVERFLOW- DEODORIZING & FAN RENTAL
Invoice 2898
12/9/2014
Transaction Date
12/16/2014 Wells Fargo HRA 10120 Total
$190.00
Refer
3 BENIEKPROPERTY SVCS INC. _
Cash Payment
E 680 - 49800 -440 Other Contractual Servic SNOWPLOWING COMMERCIAL- IKM 11/10,
$930.00
11/26,11/28
Invoice 143907
11/3012014
Transaction Date
12/1612014 Wells Fargo HRA 10120 Total
$930.00
Refer,
4 LEVEL ONE CORE LEASINGSOLU _
Cash Payment
E 680 - 49800 -475 Tenant Related Services DEC CALL CENTER MTCE PLAN & ROLL
$151.00
OVER PHONE NUMBER IKM
Invoice 0464592
12/1/2014
Transaction Date
12/19/2014 Wells Fargo HRA 10120 Total
$151.00
Refer
5 NS /I MECHANICAL CONTRACTING, _
Cash Payment
E 680 - 49800 -440 Other Contractual Servic REPAIR HTG SYSTEM -IKM 11- 21- 14.INSTALL
$1,264.19
VENT IN BASEBOARD PIPING #405, replaced
faulty valve kitchen 11 -28 -14
Invoice W33250
11/30/2014
Transaction Date
12/19/2014 Wells Fargo HRA 10120 Total
$1,264.19
Refer
6 REPUBLIC SERVICES
_
Cash Payment
E 680- 49800 -384 Refuse /Garbage Dispos GARBAGE SVC NOV 2014 IKM
$207.63
Invoice 0894- 003645417 10/25/2014
Transaction Date
12/19/2014 Wells Fargo HRA 10120 Total
$207.63
Refer
7 TRUE VALUE MOUND (IKM)
Cash Payment E 680 - 49800 -220 Repair /Maint Supply CONDUIT, POLE SOCKET SET, CLOSET $17.40
REPAIR #304
Invoice 120443 11/3/2014
Cash Payment E 680 - 49800 -220 Repair /Maint Supply
Invoice 120497 11/5/2014
Cash Payment E 680- 49800 -220 Repair /Maint Supply
Invoice 120643 11/9/2014
Cash Payment E 680 - 49800 -220 Repair /Maint Supply
Invoice 120630 1119/2014
Cash Payment E 680 - 49800 -220 Repair/Maint Supply
Invoice 120652 11/10/2014
PAINT HEAT EXCHANGERS #309- WHITE $26.83
PAINT, CUALK, DUAL AERATOR
SNOWTHROWER SHEAR PINS $674
SPARK PLUG, MOTOR TUNE UP 16 OZ- $11.05
SNOWBLOWER REPAIR
TOWROPE $1979
U
Invoice 121568 12/15/2014
Transaction Date 1211912014 Wells Fargo HRA 10120 Total $200.99
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING _ -_ $3,573.81
$3,573.81
Pre - Written Check $0.00
Checks to be Generated by the Computer $3,573.81
Total $3,573.81
-5-
CITY OF MOUND
12/19/1410,53 AM
_- -- _
Page 2
Payments
Current Period: December 2014
Cash Payment
E 680 - 49800 -220 Repair /Maint Supply
PLASTIC SALT PAILS, MIXING CONTAINER-
$37.85
Invoice 120647
11/10/2014
Cash Payment
E 680 - 49800 -220 Repair /Maint Supply
POLE SOCKET SETS -2
$3.94
Invoice 120781
11/14/2014
Cash Payment
E 680 -49800 -220 Repair /Maint Supply
#307 WTT VALVE,
CONUTOW
$26.98
LEAK
COPPER ROPEL
Invoice 120954
11/2112014
Cash Payment
E 680- 49800 -220 Repair /Maint Supply
REPLACEMENT-
$23.90
KIT1 TOILET
GASKET, OWL RE NT REMOVER
Invoice 121026
11/24/2014
Cash Payment
E 680- 49800 -220 Repair /Maint Supply
FINANCE CHARGE- 11 -30 -14
$2.53
Invoice 113014
11/30/2014
Cash Payment
E 680 - 49800 -220 Repair /Maint Supply
TOILET FLAPPERS,
$23.98
REFLECTOR gOWADJ
Invoice 121568 12/15/2014
Transaction Date 1211912014 Wells Fargo HRA 10120 Total $200.99
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING _ -_ $3,573.81
$3,573.81
Pre - Written Check $0.00
Checks to be Generated by the Computer $3,573.81
Total $3,573.81
-5-
0
CITY OF MOUND
12/18/14 9 34 AM
—
Page 1
Payments
Current Period: December 2014
Batch Name
121914COMBND User DollarAmt $2,575.75
Payments Computer Dollar Amt $2,575.75
$0.00 In Balance
Refer
2 COMMON BOND COMMUNITIES _
Cash Payment
E 680- 49800 -101 F T Empl Regular PR 12 -12 -14 MGR SALARY
$839.27
Invoice 1459171
12/12/2014
Cash Payment
E 680- 49800 -111 Other IKM Maint PR 12 -12 -14 MTCE SALARY
$829.98
Invoice 1459178
12/12/2014
Cash Payment
E 680 - 49800 -122 FICA PR 12 -12 -14 MGR ER TAX
$60.31
Invoice 1459172
12/12/2014
Cash Payment
E 680 - 49800 -130 Employer Paid Ins (GEN PR 12 -12 -14 MTCE ER TAX & INSURANCE
$169.65
Invoice 1459179
12/12/2014
Cash Payment
E 680 -49800 -131 Employer Paid Health PR 12 -12 -14 MGR ER INS - BENEFITS
$94.06
Invoice 1459173
12112/2014
Cash Payment
E 680 - 49800 -121 PERA PR 12 -12 -14 MGR ER 401K MATCH
$29.90
Invoice 1459174
12/12/2014
Cash Payment
E 680 - 49800 -130 Employer Paid Ins (GEN PR 12 -12 -14 MTCE ER 401 K MATCH
$29.44
Invoice 1459181
12/12/2014
Cash Payment
E 680- 49800 -103 Part-Time Employees PR 12 -12 -14 CARETAKER SALARY
$417.96
Invoice 1459176
12/12/2014
Cash Payment
E 680- 49800 -122 FICA PR 12 -12 -14 CARETAKER ER TAX
$39.04
Invoice 1459177
12/12/2014
Transaction Date
12/18/2014 Wells Fargo HRA 10120 Total
$2,509.61
Refer
1 COMMON BOND COMMUNITIES _
Cash Payment
E 680- 49800 -307 Admin /Finance /Compute ADP 401 K ADMIN FEES 10 -15 -14
$8.55
Invoice 1449585
11/30/2014
Cash Payment
E 680- 49800 -430 Miscellaneous AMERIPRIDE MT /CT UNIFORMS 11/14
$4.18
Invoice 1459170
12111/2014
Cash Payment
E 680 - 49800 -307 Admin /Finance /Compute ADP PROCESSING FEES 10/13,11/14
$12.46
Invoice 1451949
12/4/2014
Cash Payment
E 680- 49800 -307 Admin /Finance /Compute BENEFITS CONSULTING 11 -14
$11,34
Invoice 1451700
12/4/2014
Cash Payment
E 680- 49800 -321 Telephone & Cells MGR CELL PHONE ALLOWANCE 11 -28 -14
$20.22
Invoice 1459175
12/12/2014
Cash Payment
E 680 - 49800 -131 Employer Paid Health HAS FEES WELLS FARGO 11 -14
$3.02
Invoice 1455964
12/9/2014
Cash Payment
E 680 - 49800 -131 Employer Paid Health HAS FEES WELLS FARGO 10 -14
$3.02
Invoice 1454461
11/30/2014
Cash Payment
E 680- 49800 -307 Admin /Finance /Compute ADP EZ LABOR FEE 11/14
$3.35
Invoice 1451780
12/4/2014
Transaction Date
12/18/2014 Wells Fargo HRA 10120 Total
$66.14
0
CITY OF MOUND 12118/149:34 AM
Page 2
Payments
V", y OF ffiOUND
Current Period: December 2014
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $2,575.75
$2,575.75
Pre - Written Check $0.00
Checks to be Generated by the Computer $2,575.75
Total $2,575.75
-7-
CITY OF MOUND
12/30/14 1:47 PM
. ,__._..__.._..
Page 1
Payments
Current Period: December 2014
Batch Name 123014HRAMAN User Dollar
Amt $5,737.42
Payments Computer Dollar
Amt $6,737.42
$0.00 In Balance
Refer 1 CENTERPOINT ENERGY(MINNEG
_
Cash Payment E 680 - 49800 -383 Gas Utilities
GAS SERVICE 11 -20 -14 THRU 12 -19 -14 IKM
$1,703.15
Invoice 12302014 12123/2014
Transaction Date 12/3012014
Wells Fargo HRA 10120 Total
$1,703.15
Refer 2 FRONTIER/CITIZENS COMMUN_ICA
_
Cash Payment E 680- 49800 -321 Telephone &Cells
PHONE SERVICE IKM 12 -13 -14 TO 1 -12 -15
525173
Invoice 12302014 12/1312014
_..,
Transaction Date 12/30/2014
Wells Fargo HRA 10120 Total
$253.73
Refer 3 MOUND, CITY OF
_
Cash Payment E 680 - 49800 -382 Water Utilities
WATER SVC 11 -3 -14 THRU 12 -1 -14 IKM
$1,951.61
Invoice 12302014 12/20/2014
Transaction Date 12130/2014
Wells Fargo HRA 10120 Total
$1,95L61
Refer 5 MOUND, CITY OF
Cash Payment G 680 -20701 Due to General Funds
ADMIN SVCS IKM THRU SEPT 2014- COPIES,
$326.95
POSTAGE, SALES USE TAX, CELL PHONE
Invoice 12312014 12/30/2014
Cash Payment G 680 -20701 Due to General Funds
DOCUMENT SHREDDING- IKM 2 -13 -14
$127.74
Invoice 12312014 12/3012014
Cash Payment G 680 -20701 Due to General Funds
HOME DEPOT- LEAF BLOWER IKM AUG 2014
$213.48
Invoice 12312014 12/3012014
Cash Payment G 680 -20701 Due to General Funds
BOILER LICENSE COURSE- D. VIELBIG IKM
$245.00
CARETAKER AUG 2014
Invoice 12312014 12/30/2014
Transaction Date 12/30/2014
Wells Fargo HRA 10120 Total
$913.17
Refer 4 XCEL ENERGY _
Cash Payment E 680- 49800 -381 Electric Utilities
ELECTRIC SVC 11 -22 -14 THRU 12 -23 -14 IKM
$1,915.76
Invoice 439597662 12124/2014
Transaction Date 12/30/2014
Wells Fargo HRA 10120 Total
$1,915.76
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING
$5,737.42
$6,737.42
Pre - Written Check $0.00
Checks to be Generated by the Computer $6,737.42
Total $6,737.42
0
CITY OF /MOUND 01/08/159:38 AM
s
Page 1
Payments
Lf�
Current Period: Closing 2014
Batch Name
2014HRA -API User Dollar Amt $627.59
CLENER, DISINFECTANT WIPES- IKM
Payments Computer Dollar Amt $627.59
$0.00 In Balance
1/6/2015 Due 12/3112014
Refer
3 BENIEK PROPERTY SVCS INC. _
Refer
AP Payment
E 680 - 49800 -440 Other Contractual Servic SNOWPLOWING COMMERCIAL- IKM 12/27/14
$310.00
Invoice 144098
1213112014
REPAIR LOCK- KEY STUCK IN LOCK- IKM
Transaction Date
1/7/2015 Due 12/31/2014 Accounts Payable 20200 Total
$310.00
Refer
1 HD SUPPLY FACILITIES MAINTEN _
Transaction Date
AP Payment
E 680-49800-220 Repair/Maint Supply TOILET TANK LEVER- REPAIR #216 BOWL
$122.81
Pre - Written Check $0.00
Checks to be Generated by the Computer $627.59
Total $627.59
CLENER, DISINFECTANT WIPES- IKM
Invoice 9134346066 12117/2014
Transaction Date
1/6/2015 Due 12/3112014
Accounts Payable 20200 Total
$122.81
Refer
2STA- SAFELOCKSMITHSCOMPAN
_
AP Payment
E 680 - 49800 -401 Building Repairs
REPAIR LOCK- KEY STUCK IN LOCK- IKM
$85.00
Invoice 0007098
12/3/2014
Transaction Date
1/7/2015 Due 12/31/2014
Accounts Payable 20200 Total
$85.00
Refer
4 TRUE VALUE MOUND (IKM)
AP Payment
E 680-49800-220 Repair /Maint Supply
ADHESIVE BIRCH & PINE LINERS, SCOUR
$12.10
PADS- IKM
Invoice 121230
12/3/2014
AP Payment
E 680 - 49800 -220 Repair /Maint Supply
LATEX CAULK
$2.69
Invoice 121771
.12/23/2014
AP Payment
1680-49800-220 Repair /Maint Supply
BATTERY S -T60 GRP 55 -60WE- IKM
$94.99
Invoice 121880
12/29/2014
Transaction Date
1/8/2015 Due 12/31/2014
Accounts Payable 20200 Total
$109.78
Fund Summary
20200 Accounts Payable
680 HRA PUBLIC
HOUSING
$627.59
$627.59
Pre - Written Check $0.00
Checks to be Generated by the Computer $627.59
Total $627.59
RESOLUTION NO
WHEREAS, the By -Laws governing the Housing and Redevelopment Authority of and
for the City of Mound state that at its first meeting each year an Acting Chairperson shall
be appointed; and
WHEREAS, The Acting Chairperson shall perform the duties of Chairperson during the
disability or absence of the Chairperson from the City or, in the case of vacancy in the
office of Chairperson, until a successor has been appointed and qualifies;
NOW THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority
of and for the City of Mound, Minnesota, to appoint Heidi Gesch as Acting Chairperson
of the Housing and Redevelopment Authority for 2015.
Adopted by the HRA this 13th day of January, 2015.
Attest: Catherine Pausche, Clerk
-10-
Chair Mark HafftastAicS d
REA SOLUTION NO.
RESOLUTION MAKING A SELECTION NOT TO WAIVE THE STATUTORY
TORT LIMITS FOR LIABILITY INSURANCE PURPOSES
WHEREAS, pursuant to previous action taken, the League of Minnesota Cities
Insurance Trust has asked the Housing and Redevelopment Authority of and for the City
of Mound to make an election with regards to waiving or not waiving its tort liability
established by Minnesota Statutes 466.04; and
WHEREAS, the choices available are; to not waive the statutory limit, to waive the limit
but to keep insurance coverage at the statutory limit, and to waive the limit and to add
insurance to a new level;
NOW, THEREFORE BE IT RESOLVED by the Housing and Redevelopment
Authority of and for the City of Mound, Minnesota, to hereby elect not to waive the
statutory tort liability established by Minnesota Statutes 466.04; and that such election is
effective until amended by further resolution of the Mound HRA.
Adopted this 13`x' day of January, 2015.
Attest: Catherine Pausche, Clerk
Chair Mark Hamrs A u
11-