2015-03-24 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
AGENDA
MOUND HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, MARCH 24, 2015 6:45 P.M.
MOUND CITY COUNCIL CHAMBERS
Page
1. Open the meeting
2. Action approving agenda, with any amendments
3. Action approving minutes: March 10, 2015 regular meeting 1
4. Action approving payment of claims 2 -5
5. Catherine Pausche, Finance Director /Clerk/Treasurer, requesting 6 -8
action on the following:
A. Resolution Approving Amendments to the 2013 and 2014 9 -15
Capital Fund Annual Statements
B. Resolution Approving Revisions to the 2015 Capital Fund 16 -22
Annual Statement and the Capital Fund Program Five Year
Action Plan for 2015 -2019
6. Adjourn
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
March 10, 2015
The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in
regular session on Tuesday, March 10, 2015, at 6:55 p.m. in the council chambers of the Centennial
Building.
Members present: Chair Mark Wegscheid, Commissioners Ray Salazar, Heidi Gesch, Kelli Gillespie,
Jennifer Peterson
Members absent: None
Others present: City Manager Kandis Hanson, City Attorney Melissa Manderschied, Public Works
Superintendent Ray Hanson, Administrative Assistant Mary Mackres, Community Development
Director Sarah Smith, Katie Morford, Kent Friedrichsen, Matt VanNelson
1. Open meeting
Chair Mark Wegscheid called the meeting to order at 6:55 p.m.
2. Approve agenda
MOTION by Salazar, seconded by Gesch, to approve the agenda. All voted in favor. Motion carried.
3. Approve minutes
MOTION by Salazar, seconded by Gesch, to approve the minutes of the February 24, 2015 regular
meeting. All voted in favor. Motion carried.
4. Approve claims
MOTION by Salazar, seconded by Gesch, to approve the claims in the amount of $12,060.59. All
voted in favor. Motion carried.
5. Adjourn
MOTION by Gesch, seconded by Salazar, to adjourn at 6:57 p.m. All voted in favor. Motion carried.
Attest: Catherine Pausche, Clerk
-1-
Chair Mark Wegscheid
MOUND c CLAIMS
3-24-15 MEETING
•
TOTAL A $13,493.87
2-
Pre - Written Check $0.00
Checks to be Generated by the Computer $4,264.01
Total $4,264.01
-3-
CITY OF MOUND
03/19/159:19 AM
Payments
Page 1
Current Period: March 2015
Batch Name
032415COMBND User Dollar Amt $4,264.01
Payments Computer Dollar Amt $4,264.01
$0.00 In Balance
Refer
6 COMMON BOND COMMUNITIES _
_.--- _. --
Cash Paymennt t
-. -__ -.
E 680 - 49800 -111 Other IKM Maint PR 3 -06 -15 MTCE SALARY
$820,44
Invoice 1506680
3/6/2015
Cash Payment
E 680- 49800 -130 Employer Paid Ins (GEN PR 3 -06 -15 MTCE ER TAX & INSURANCE
$234.49
Invoice 1506682
3/6/2015
Cash Payment
E 680 - 49800 -130 Employer Paid Ins (GEN PR 3 -06 -15 MTCE ER 401K MATCH
$30.86
Invoice 1506683
3/6/2015
Cash Payment
E 680- 49800 -103 Part-Time Employees PR 3 -06 -15 CARETAKER SALARY
$461.20
Invoice 1506678
3/6/2015
Cash Payment
E 680 - 49800 -122 FICA PR 3 -06 -15 CARETAKER ER TAX
$43.91
Invoice 1506679
3/6/2015
Transaction Date
Wells Fargo HRA 10120 Total
$1,590.90
Refer
w3/18/2015
7 COMMON BOND COMMUNITIES _
Cash Payment
E 680 - 49800 -307 Admin /Finance /Compute ADP 401K ADMIN FEES 1 -15
$8.33
Invoice 1514177
1/31/2015
-. Cash Payment
E 680 - 49800 -430 Miscellaneous AMERIPRIDE MT /CT UNIFORMS 2/15
$21.40
Invoice 1514416
3/13/2015
Cash Payment
E 680 -49800 -307 Admin /Finance /Compute ADP PROCESSING FEES 2/6, 2/20, 3/6
$10.78
Invoice 1502047
2/27/2015
Cash Payment
E 680 - 49800 -307 Admin /Finance /Compute ADP E2 LABOR 2/15 & YE REPORTING 1 -9 -15
$14.18
Invoice 1502048
2/27/2015
Cash Payment
E 680 - 49800 -307 Admin /Finance /Compute MGMT FEES 4115
$2,265.00
Invoice 1502049
3/18/2015
Cash Payment
E 680- 49800 -307 Admin /Finance /Compute BENEFITS CONSULTING 2-15,3-15
$12.88
Invoice 1514415
3/13/2015
Cash Payment
E 680 - 49800 -151 Worker s Comp Insuranc SFM WORKERS COMP 1/15,2/15
$331.95
Invoice 1509291
2128/2015
Cash Payment
E 680 - 49800 -131 Employer Paid Health HAS FEES WELLS FARGO 1 -15
$3.06
Invoice 1514071
2/13/2015
Cash Payment
E 680- 49800 -430 Miscellaneous RM EXP REIMB 1/26/15
$5.53
Invoice 1506677
3/6/2015
Transaction Date
3/1812015 Wells Fargo HRA 10120 Total
$2,673.11
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC
HOUSING _ $4,264.01
$4,264.01
Pre - Written Check $0.00
Checks to be Generated by the Computer $4,264.01
Total $4,264.01
-3-
CITY OF MOUND 03/19/1510:05 AM
4— Page 1
Payments
CfTY OF MOUND
Current Period: March 2015
Batch Name
032415HRA User Dollar Amt $9,229.86
Invoice 032415
3112/2015
Payments Computer Dollar
Amt $9,229.86
Invoice 032415
3/12/2015
Cash Payment
$0.00 in Balance
Invoice 032415
Refer
5 ABDO SICK AND MEYERS, LLP
G 680 -20701 Due to General Funds
Cash Payment
E 680 - 49800 -301 Auditing and Acct g Sew!
CERTIFIED AUDIT SVCS- YEAR ENDED 12-
$4,000.00
31 -2014
Invoice 341311
3/8/2015
Transaction Date 3/12/2015
Wells Fargo HRA 10120 Total
$4,000.00
Refer
1 ALPHA RUG AND CARPET CLEANI
Cash Payment
E 680 - 49800 -402 Building Maintenance
CARPET CLEANING- FOYER AREA 2ND FL,
$175.00
ELEVATOR, OFFICE, UNIT #206
Invoice 2903
3/9/2015
Cash Payment
E 680 - 49800 -402 Building Maintenance
TILE CLEANING- MEN'S & WOMEN'S
$75.00
BATHROOM FIRST FLOOR
Invoice 2905
3/17/2015
Transaction Date
3/12/2015
Wells Fargo HRA 10120 Total
$250.00
ReferM
7 FRONTIER/CITIZENS COMMUNICA_
Cash Payment
E 680 - 49800 -321 Telephone & Cells
PHONE SERVICE IKM 3 -13 -15 TO 4 -12 -15
$278.65
Invoice 032415
3/13/2015
Transaction Date
3/17/2015
Wells Fargo HRA 10120 Total
$278.65
Refer
8 GUARDIAN PEST SOLUTIONS, INC
Cash Payment
E 680 - 49800 -440 Other Contractual Servic
FOLLOW UP INSPECT #207, INSPECT #104
$280.00
& #310- HALLWAYS IKM BEDBUGS 3 -9 -15
Invoice 1486358 3/11/2015
Transaction Date 3/19/2015
Refer _ 10 HA_MERNICK DECORATING COMP
Cash Payment E 680 - 49800 -402 Building Maintenance
Wells Fargo HRA 10120 Total $280.00
REMOVE & INSTALL CARPET & VINYL BASE $965.53
UNIT #111 IKM MATERIAL & LABOR
Invoice CG501741 2/27/2015
Transaction Date 3/19/2015 Wells Fargo HRA 10120 Total $965.53
Refer— _ 9 LEVEL ONE CORE LEASING SOLU _
Cash Payment E 680 - 49800 -475 Tenant Related Services MARCH 2015 CALL CENTER MTCE PLAN & $151.00
ROLL OVER PHONE NUMBER IKM
Invoice 0486583 3/1/2015
Transaction Date 5/9/2013
Refer 2 MOUND, CITY OF m..N
Cash Payment
G 680 -20701 Due to General Funds
Invoice 032415
3112/2015
Cash Payment
G 680 -20701 Due to General Funds
Invoice 032415
3/12/2015
Cash Payment
G 680 -20701 Due to General Funds
Invoice 032415
3/1212015
Cash Payment
G 680 -20701 Due to General Funds
Wells Fargo HRA 10120
COPIES 4TH QTR 2014
POSTAGE 3RD & 4TH QTR 2014
CELL PHONE SEPT, OCT, NOV 2014
AMSCO ANDERSON SPLIT ARM
OPERATIONS IKM
Total - -- $151.00
$38.10
$51.89
$93.06
$336.42
Invoice 032415 3/12/2015
Transaction Date 3/12/2013 Wells Fargo HRA 10120 Total $519.47
Refer 3 NS /1 MECHANICAL CONTRACTING, -4-
Invoice W33948
CITY OF MOUND 03/19/1510:05 AM
Page 2
Payments
CITY OF MOUND
Wells Fargo HRA 10120 Total
Refer
Current Period: March 2015
Cash Payment E 680 - 49800 -401 Building Repairs CLEAN WTR HTR W/ DESCALER, I NSTALL $2,146.35
ISOLATION VALVES- IKM
Invoice W33948
2/L /2U1b
Transaction Date
3/12/2015
Wells Fargo HRA 10120 Total
Refer
4 THYSSEN -KRUPP ELEVATOR COR
_
Cash Payment
E 680- 49800 -440 Other Contractual Servic
ELEVATOR MTCE 3 -1 -15 THRU 5- 31 -151KM
Invoice 3001691934 3/1/2015
Transaction Date
3/18/2014
Wells Fargo HRA 10120 Total
6 _TRUE VALUE MOUND (IKM)
_Refer
Cash Payment
E 680- 49800 -210 Operating Supplies
KEYS, ADJ FLAPPER, 1" BINDER RINGS, 1"
CRUMB CUP- IKM
Invoice 122526 212/2015
Cash Payment E 680 - 49800 -210 Operating Supplies
Invoice 122967 2/25/2015
Cash Payment E 680- 49800 -220 Repair /Maint Supply
Invoice 122657
Cash Payment
Invoice 122700
Cash Payment
Invoice 122936
Cash Payment
2/9/2015
E 680- 49800 -220 Repair /Maint Supply
2/11/2015
E 680 - 49800 -220 Repair /Maint Supply
2/25/2015
E 680 - 49800 -220 Repair /Maint Supply
Invoice 123073 3/4/2015
Transaction Date 3/12/2015
Fund Summary
680 HRA PUBLIC HOUSING
LOOP WET MOP HEAD
PUTTY KNIFE, JOINT COMPOUND, CMP
FULL UNION, SLEEVE
COPPER TUBING
BIFOLD DOOR BOTTOM & TOP PIVOTS
BASE PAINT, SHELF SUPPORT CLIPS,
PAINT BRUSHES, MIXING CONTAINER, #2
PHILLIPS POWER TIP
Wells Fargo HRA 10120 Totai
10120 Wells Fargo HRA
$9,229.86
.— $9,229.86
Pre - Written Check $0.00
Checks to be Generated by the Computer $9,229.86
Total $9,229.86
-5-
yL,I40.JJ
$532.68
$532.68
$14.22
$16.19
$21.56
$3.30
$10.78
$40.13
$106.18
2020 Commerce Blvd.
Mound, Minnesota 55364
MEMORANDUM
R
UP, .,
TO: HRA Chairperson Wegseheid and Board Commissoners
FROM: Catherine Pausche, Finance Director /Clerk/Treasurer
DATE: March 19, 2015
SUBJECT: Indian Knoll Manor Capital Grants
Telephone /Fax
(952) 472 -5078
Indian Knoll Manor receives approximately $100K in operating subsidies and approximately $40K
in capital grants from HUD on an annual basis. The HRA Board is required to maintain oversight
over these expenditures and approves a Capital Fund Annual Statement and a Capital Fund Five
Year Action Plan, in addition to the operating budget, each year.
Years ago, HUD changed the rules and started to allow Small PHAs (those with less than 500 units)
to use the capital funds for operations. The need for this increased as operating subsidies began to
shrink. The Mound HRA has used capital funds for operations on occasion in the past. Many "unit
upgrades" are treated as operating expenses because they are considered maintenance. Carpet, tile,
appliance and fixture replacement, as well as painting, often occur when units turn over and these
items are expensed at that time.
fhe capital plans for 2013 through 2019 call for "unit upgrades." The intention is to begin to
upgrade the cabinetry and woodwork that are original from when the building was constructed in the
early 1970's. This is still the plan and quotes are in the process of being solicited. Once the final
plans and specs are agreed upon, the upgrades will happen at a more gradual pace, on a unit by unit
basis.
Staff recommends drawing down the available capital funds to operations. The primary reasons are
to ensure the HRA does not forfeit any funds either because the obligation period expires or our
RAD application is approved, and to increase fund balance reserves. This will also allow greater
flexibility for the timing of the unit upgrades without running into cash flow issues.
Staff requests the HRA Board approve the amendments to the 2013 and 2014 capital grants and the
revised 2015 original submissions. Our HUD Portfolio Management Specialist has reviewed the
materials and agreed with the approach. Please let me know if you have any questions at (952)472-
0633 or via email at catherinepausche @cityofmound.com.
Eel
Mound HRA Capital Grants
Grant Year
Amount
Projects
Status
Heating and Ventilation Upgrades - replaced
thermostats and valves in units, boilers, controls air
2008
51,792
handler, and roof top vent refurbishment /replacement
Complete
2009
51,521
Driveway, Sidewalk and Landscape Improvements
Complete
Removed hazardous materials (asbestos) in
mechanical areas and tunnel, ventilated tunnel,
2009 ARRA
65,558
installed new high efficiency hot water heaters
Complete
New Addressable Fire Alarm System $17.51K, Lighting
2010
51,348
Retrofits 12K, Carpet, Tile, Paint in Units = $22K
Complete
Lighting Upgrades $13K, Carpet, Tile, Paint in Units =
2011
42,394
$14K, Retaining Walls = $15K
Complete
To Operations to fund HUD physical inspection,
problems with the high efficiency hot water heaters
2012
39,243
and legal fees related to an eviction action
Complete
To Operations to fund tile, carpet, and cabinetry
2013
37,706
upgrades
Open
To Operations to fund tile, carpet, and cabinetry
2014
39,126
upgrades
Open
To Operations to fund tile, carpet, and cabinetry
Awaiting
2015
38,689
upgrades
Award
-7-
S: \FINANCE DEPT \HOUSING AUTHORITY \HUD GRANTS FINANCIAL DATA \GRANTS \Grant Summary by year
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MOUND HOUSING AND REDEVELOPMENT AUTHORITY
RESOLUTION NO 15- H
RESOLUTION APPROVING AMENDMENTS TO THE 2013 and 2014
CAPITAL FUND ANNUAL STATEMENTS
WHEREAS, the U.S. Department of Housing and Urban Development has agreed to
provide Capital Fund Program (CFP) assistance to the HRA of the City of Mound,
Minnesota, for the purpose of helping the HRA in carrying out capital and management
activities at the Indian Knoll Public Housing Development; and
WHEREAS, HUD allows Small PHAs to use their capital funds for operations; and
WHEREAS, using the capital funds for operations ensures no funds are forfeited and
increases the fund balance reserves; and
WHEREAS, using the capital funds for operations still allows the funds to be used for the
intended purpose of unit upgrades; and
WHEREAS, the HRA of the City of Mound has previously approved Capital Fund Annual
Statements for 2013 and 2014;
NOW THEREFORE, BE IT RESOLVED, The Board of the Mound Housing and
Redevelopment Authority approves the amendments to the Capital Fund Annual
Statements for 2013 and 2014 as presented in Exhibit A and made a part herein.
Adopted this 24th day of March, 2015
Attest: Catherine Pausche, Clerk
0
Chair Mark Wegscheid
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WHEREAS, the U.S. Department of Housing and Urban Development has agreed to
provide Capital Fund Program (CFP) assistance to the HRA of the City of Mound,
Minnesota, for the purpose of helping the HRA in carrying out capital and management
activities at the Indian Knoll Public Housing Development, and
WHEREAS, HUD allows Small PHAs to use their capital funds for operations; and
WHEREAS, using the capital funds for operations ensures no funds are forfeited and
increases the fund balance reserves; and
WHEREAS, using the capital funds for operations still allows the funds to be used for the
intended purpose of unit upgrades; and
WHEREAS, the HRA of the City of Mound has previously approved a 2015 Capital
Fund Annual Statement and a Five Year Action Plan for 2015 - 2019 for capital
improvements at the Indian Knoll Public Housing Development,
NOW THEREFORE, BE IT RESOLVED, The Board of the Mound Housing and
Redevelopment Authority approves the following revised 2015 Capital Fund Annual
Statement and Capital Fund Program Five Year Action Plan for 2015 — 2019, as
presented in Exhibit A and made a part herein.
Adopted this 24 "' day of March, 2015.
Attest: Catherine Pausche, Clerk
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Chair Mark Wegscheid
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