The URL can be used to link to this page

2015-06-23 CC Agenda PacketPLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CI TV OF MOUND MISSION STATEMF cost, quality services that respond to the need MOUND CITY COUNCIL REGULAR MEETING s at a reasonable TUESDAY, JUNE 23, 2015 — 7:00 PM MOUND CITY COUNCIL CHAMBERS *Consent Agenda: Items listed under the Consent Agenda are considered routine in nature and will be enacted by a single roll call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. In that event the item will be removed from the Consent Agenda and considered in normal sequence. Page 1. Open meeting 2. Pledge of Allegiance 3. Approve agenda, with any amendments 4. *Consent Agenda *A. Approve payment of claims *B. Approve minutes: June 9, 2015 regular meeting 1478 -1504 1505 -1508 *C. Approve payment of invoice by American Engineering Testing in the amount of 1509 -1511 $860.20 for construction testing services, Bartlett Boulevard Watermain Improvements, City Project No. 15 -09 *D. Approve Resolution awarding the 2015 Crack Repair Project to Precision 1512 -1513 Sealcoating, Inc. in the amount of $6,187.50, City Project No. PW -15 -07 *E. Approve a Resolution Approving Liquor License Renewals for 2015 -2016 1514 *F. Approve a Resolution Approving Liquor License Renewals for 1515 Cattails Kitchen 'N Cocktails, LLC, for the period July 1, 2015 through December 31, 2015 *G. Approve a Resolution approving expansion permit for 4713 Wilshire Boulevard 1516 -1542 (Planning Case No. 15 -04) *H. Approve a Resolution approving variance for 5139 Waterbury Road (Planning 1543 -1561 Case No. 15 -11) 5. Comments and suggestions from citizens present on any item not on the agenda. (Limit to 3 minutes per speaker.) 6. Action on a Public Gathering Permit for 2015 Running of the Bays Half Marathon 1562 -1570 and 5K special event on September 12, 2015 7. Sarah Smith, Community Development Director, with a status report on nuisance 1571 conditions at 3243 Warner Lane 8. Terry Blount, WeCAB Board of Directors, requesting action on a matching grant from 1572 -1573 the City of Mound PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. 9, Jim Reuper and Josh Leddy from the Lake Minnetonka Association (LMA) requesting 1574 -1579 action on the following: A. Request to release the 2015 budgeted milfoil treatment funds ($3,000) B. Request to budget additional funds in 2016 10. Roger Schmitz of CenterPoint Energy presenting Greg Pederson, Mound Fire Chief, 1580 -1581 with a $2,500 CenterPoint Energy Community Partnership Grant for Multi -Gas Atmosphere Monitors and Calibration Testing Station. A. Action on a Resolution to Formally Accept a Centerpoint Energy Community Partnership Grant in the Amount of $2,500 to Partially Fund Multi -Gas Atmosphere Monitors and a Calibration Testing Station 11. Greg Pederson, Mound Fire Chief, presenting Certificates of Attendance to the Mayor and City Council for participating in G-402 ICS Overview Training 12. Assistant City Engineer, Brian Simmons of Bolton & Menk, requesting discussion /action 1582 & on Resolution Receiving Report and Authorizing Preparation of Plans and Specifications Separate for the Wilshire Boulevard Trunk Watermain Upgrade Project, City Project No. PW -15 -11 Packet 13. Stacey Kvilvang, representing Ehlers & Associates Financial Advisors, requesting 1583 -1585 action on the following : A. Resolution Providing for the Sale of $8,785,000 General Obligation Bonds, 1586 -1609 Series 2015A B. Resolution Providing for the Sale of $2,175,000 General Obligation Tax 1610 -1621 Abatement Bonds, Series 2015B 14. Catherine Pausche, Director of Finance and Administrative Services, requesting 1622 -1657 discussion and action on the following financial policies: A. FIN -001 Investment Policy B. FIN -002 Fund Balance Policy C. FIN -003 Procurement Policy D. FIN -004 Staff Expense Reimbursement Policy E. FIN -005 Credit Card Purchasing Policy F. FIN -006 Elected Official Out of State Travel Policy G. FIN -007 Official Employee Out of State Travel Policy H. FIN -008 Mobile Device Policy 15. Catherine Pausche, Director of Finance and Administrative Services, requesting 1658 -1663 action on a resolution to approve a network upgrade project 16. Information /Miscel laneous A. Comments /reports from Councilmembers /City Manager B. Minutes: Planning Commission — May 5, 2015 1664 -1668 C. Reports: Orono Police Commission Meeting Agenda - June 10, 2015 1669 -1675 Finance Department - May 2015 YTD 1676 -1679 D. Correspondence: Memo from Sarah Smith regarding location change 1680 for July 9th Music in the Park 17. Adjourn Note: This is a preliminary agenda and subject to change. The Council will set a final agenda at the meeting. More current meeting agendas may be viewed at City Hall or at the City of Mound web site: wx u r r i c,_n<te rapt Coln. 2015 04- 15KENGRAV $ 5,612.45 2015 MAY15HOISIN $ 975.25 2015 BOLTMENK0415 2015 061015CTYMAN $ 1,312.09 2015 061515CTYMAN $ 51323.00 2015 JUNE15ELA CC $ 2,964.19 2015 062315CITY $ 96,739.07 2015 062315HWS $ 83,850.12 2015 06- 15UBREFND $ 6,224.79 TOTAL i I$ 294y259.39 CITY OF MOUND Payments Current Period: June 2015 06/15/15 10:31 AM Page 1 EM Batch Name 04- 15KENGRAV User DollarAmt $5,612.45 Payments Computer DollarAmt $5,612.45 $0.00 In Balance 415 KENNEDYAND GRAVEN _Refer Cash Payment E 101 - 41600 -300 Professional Srvs ADMINISTRATIVE LEGAL SVCS APRIL 2015 $638.00 Invoice 126051 5/29/2015 Cash Payment E 101 -41600 -316 Legal P & I PLANNING LEGAL SVCS APRIL 2015 $223.00 Invoice 126051 5/29/2015 Cash Payment E 101- 41500 -301 Auditing and Acct g Servi AUDIT RESPONSE LETTER LEGAL SVCS $130.50 APRIL 2015 Invoice 126051 5/2912015 Cash Payment G 101 -23324 LOST LAKE HOMES CUP P LOST LAKE HOMES CUP LEGAL SVCS $321.75 APRIL 2015 Invoice 126051 5/29/2015 Cash Payment G 101 -22801 Deposits /Escrow ROTARY CLUB -PARK & REC TEMP $507.50 FEATURES LEGAL SVCS APRIL 2015 Invoice 126051 5/29/2015 Cash Payment G 101 -23309 XXXX FAIRFIELD - PC #14 -1 MISSION WOODS SUBDV- FAIRFIELD LEGAL $905.25 SVC APRIL 2015 Invoice 126051 5/29/2015 Cash Payment G 101 -23300 KING2201 CENTERVIEW C 2201 CENTERVIEW LN SUBDV- ART KING $214.50 LEGAL SVCS APRIL 2015 Invoice 126051 5/2912015 Cash Payment G 101-233114909 ISLAND VIEW- MIKE 4909 ISLAND VIEW DR- MASON- LEGAL $246.50 SVCS APRIL 2015 Invoice 126051 5/29/2015 Cash Payment G 1 01 -2 3327 MCESWETLD APP L39 W.E MCES LIFT STATION CONVEYANCE LEGAL $1,591.70 SVCS APRIL 2015 Invoice 126051 5/29/2015 Cash Payment G 101 -23325 4917 IVD PC #15 -5 SKAPYA 4917 IVD- VAR APP LEGAL SVCS APRIL 2015 $65.25 Invoice 126051 5/29/2015 Cash Payment G 101 -23326 2180 CARDINAL LN PC #15- 2180 CARDINAL LN VAR APP LEGAL SVCS $87.00 APRIL 2014 Invoice 126051 5/29/2015 Cash Payment E 40143135 -300 Professional Sws 2015 STREET PROJ LEGAL SVC APRIL 2015 $159.50 PW 15 -02 Invoice 126051 5/2912015 Project PW1502 Cash Payment E 602 - 49450 -300 Professional Srvs LIFT STATION #39 LEGAL SVCS APRIL 2015 $377.00 Invoice 126051 5/29/2015 Cash Payment E 60249450 -300 Professional Srvs LIFT STATION #50 LEGAL SVCS APRIL 2015 $72.50 Invoice 126051 5/29/2015 Cash Payment E 601- 49400 -300 Professional Srvs TRUNK WATER MAIN WILSHIRE BLVD $14.50 LEGAL SVCS APRIL 2015 Invoice 126051 5/29/2015 Cash Payment G 101 -23328 5103 Windsor RD PC15 -07 S 23328 WINDSOR RD VAR APP LEGAL SVCS $58.00 APRIL 2015 Invoice 126051 5/29/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $5,612.45 EM Fund Summary CITY OF MOUND Payments Current Period: June 2015 10100 Wells Fargo 101 GENERAL FUND $4,988.95 401 GENERAL CAPITAL PROJECTS $159.50 601 WATER FUND $14.50 602 SEWER FUND $449.50 $5,612.45 Pre - Written Check $0.00 Checks to be Generated by the Computer $5,612.45 Total $5,612.45 �:I 06/15/15 10:31 AM Page 2 CITY OF MOUND Payments 06/15/15 9:54 AM Page 1 Current Period: June 2015 Batch Name MAY15HOISING User Dollar Amt $975.25 Payments Computer Dollar Amt $975.25 $0.00 In Balance Refer 5 HOISINGTON KOEGLER GROUP, 1 _ Cash Payment E 101 -42400 -300 Professional Srvs MISC PLANNING SVCS MAY 2015 $332.00 Invoice 007 - 001 -84 6/7/2015 Cash Payment G 101 -23327 MCESWETLO APP L39 W.E MCES WETLAND CUP PLANNING SVCS MAY $166.00 2015 Invoice 015 -015 -2 6/7/2015 Cash Payment G 101 -23322 4317 WILSHIRE BLVD VAR 4317 WILSHIRE EP PLANNING SVCS MAY $124.50 2015 Invoice 015 -015 -2 6/7/2015 Cash Payment G 101 -23330 PC -15 -11 5139 Waterbury R 5139 WATERBURY VARIANCE PLANNING $124.50 SVCS MAY 2015 Invoice 015 -015 -2 6/7/2015 Cash Payment G 101 -23323 5079 BARTLETT VARIANCE 5079 BARTLETT VARIANCE PLANNING SVCS $62.25 MAY 2015 Invoice 015 -015 -2 6/7/2015 Cash Payment G 101 -23318 GALWAY- VACATION PC #14 4730 GALWAY VAC/VAR PLANNING SVCS $62.25 MAY 2015 Invoice 015 -015 -2 617/2015 Cash Payment G 101 -23331 PC -15 -12 2945 Cambridge L 2945 CAMBRIDGE LN VARIANCE PLANNING $103.75 SVCS MAY 2015 Invoice 015 -015 -2 6/7/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $975.25 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $975.25 $975.25 Pre - Written Check $0.00 Checks to be Generated by the Computer $97525 Total $975.25 K, M. CITY OF MOUND Payments Current Period: June 2015 ta�kt{«1xi�ULOS'E .... Batch Name BOLTMENK0415 User Dollar Amt $91,258.43 Payments Computer DollarAmt $91,258.43 $0.00 In Balance Refer __ 1 BOLTONAND MENK, INCORPORA _ Cash Payment E 402- 431.20 -300 Professional Srvs MSA SYSTEM COORD UPDATE SVCS THRU APRIL 10 2015 Invoice 0177775 4/30/2015 Cash Payment E 675- 49425 -300 Professional Srvs Invoice 0177777 4130/2015 Cash Payment E 101 -43100 -300 Professional Srvs Invoice 0177772 4/30/2015 Cash Payment E 602 -49450 -300 Professional Srvs Invoice 01777663 4/30/2015 Cash Payment E 401 -43113 -303 Engineering Fees Invoice 0177778 4/30/2015 Cash Payment E 401 -43213 -303 Engineering Fees Invoice 0177779 4/30/2015 Cash Payment E 602 -49450 -500 Capital Outlay FA Invoice 0177780 4130/2015 Cash Payment E675-49425-300 Professional Srvs SURFACE WATER MGMT SVCS THRU APRIL 10 2015 GENERAL ENGINEERING SVCS THRU APRIL 102015 IN -HOUSE ENGINEERING SVCS APRIL 2015 Project 15 -3 2013 STREET, UTILITY IMPROV PROJ. PW13- 01 ENG SVCS THRU APRIL 10 2015 Project PW1301 2013 STREET PROJ - WOODLAND RIDGE SUBDIVISION PW13 -05 ENG SVCS THRU APRIL 10 2015 Project PW1305 2013 LIFT STATION IMPROV PROJ. PW13 -03 ENG SVCS THRU APRIL 10 2015 Project PW1303 STORMWATER UTILITY- SWPPP UPDATE ENG SVCS THRU APRIL 10 2015 06/15/15 11:14 AM Page 1 $900.00 $169.00 $1,031.00 $5,000.00 $573.00 $150.00 $729.00 $483.00 Invoice 0177774 4/30/2015 01 ENG SVCS THRU APRIL 10 2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $9,035.00 Refer 2 BOLTON AND MENK, INCORPORA _ Cash Payment E 602 - 49450 -300 Professional Srvs MCES FLOWS- PROJECTS, $5,026.00 APRIL 10 2015 REVIEW /COORDINATION THRU APRIL 10 2014 SANITARY SEWER REHAB -ENG SVC $2,046.00 2015 Invoice 0177781 4/30/2015 EMERGENCY SEWER DISCHARGE BACKUP $307.00 Cash Payment E 601 - 49400 -300 Professional Srvs WATER WELLHEAD PROTECTION PLAN $225.00 ENGINEERING SVCS THRU APRIL 10 2015 Invoice 0177776 4/30/2015 Cash Payment E401-43114-303 Engineering Fees Invoice 0177784 4/30/2015 Cash Payment E 602 - 49450 -500 Capital Outlay FA Invoice 0177785 4/30/2015 Cash Payment E 601 - 49400 -500 Capital Outlay FA Invoice 0177786 4/30/2015 Cash Payment E 602 - 49450 -500 Capital Outlay FA Invoice 0177790 4/30/2015 Cash Payment E602-49450-300 Professional Srvs Invoice 0177791 4/30/2015 2014 STREET, UTILITY IMPROV PROJ. PW14- $11,731.68 01 ENG SVCS THRU APRIL 10 2015 Project PW1401 2014 LIFT STATION IMPROV PROJ PW 14 -03 $50.00 ENG SVC THRU APRIL 10 2015 Project PW1403 2014 BARTLETT BLVD WATERMAIN $75.00 REPLACE PROJ PW 14 -08 ENG SVC THRU APRIL 10 2015 Project PW 1408 2014 SANITARY SEWER REHAB -ENG SVC $2,046.00 THRU APRIL 10 2015 PW 14 -05 Project PW1405 EMERGENCY SEWER DISCHARGE BACKUP $307.00 JUNE RAIN- ENG SVC THRU APRIL 10 2015 I i WIMSTSTRIGNO Payments Current Period: June 2015 06/15/15 11:14 AM Page 2 Pre - Written Check $0.00 Checks to be Generated by the Computer $91,258.43 Total $91,258.43 ENG SVC THRU APRIL 10 2015 PW 15 -01 Cash Payment E 675 -49425 -500 Capital Outlay FA 2014 STORM DRAINAGE IMPROV PROD PW $650.00 2015 LIFT STATION IMPROV PROD PW15 -04 $10,504.25 14 -04 ENG SVCS THRU APRIL 10 2015 ENG SVC THRU APRIL 10 2015 Invoice 0177783 4/3012015 Project PW1404 Transaction Date 6/15/2015 Wells Fargo 10100 Total $20,110.68 Refer �. 3 BOLTON AND MENK, INCORPORA _ APRIL 10 2015 Cash Payment E 401 -43115 -303 Engineering Fees 2015 GRANDVIEW BLVD ST IMPROV PROJ $15,265.50 Pre - Written Check $0.00 Checks to be Generated by the Computer $91,258.43 Total $91,258.43 ENG SVC THRU APRIL 10 2015 PW 15 -01 Invoice 0177793 4/30/2015 Project PW1501 Cash Payment E 602 -49450 -500 Capital Outlay FA 2015 LIFT STATION IMPROV PROD PW15 -04 $10,504.25 ENG SVC THRU APRIL 10 2015 Invoice 0177789 4/30/2015 Project PW1504 Cash Payment E 601- 49400 -500 Capital Outlay FA 2015 BARTLETT BLVD WATERMAIN $16,898.50 REPLACE PROJ PW 15 -09 ENG SVC THRU APRIL 10 2015 Invoice 0177794 4/3012015 Project PW1509 Cash Payment E 401 -43135 -303 Engineering Fees 2015 TUXEDO BLVD ST IMPROV PROJ ENG $17,149.50 SVC THRU APRIL 10 2015 PW 15 -02 Invoice 0177792 4/30/2015 Project PW1502 Cash Payment E 675 -49425 -500 Capital Outlay FA 2015 STORM DRAINAGE IMPROV PROJ $450.00 PW15 -05 ENG SVCS THRU APRIL 10 2015 Invoice 0177797 4/30/2015 Project PW1505 Cash Payment E 601 -49400 -500 Capital Outlay FA WATERMAIN LOOP BARTLETT TO ISLAND $1,695.00 PARK PROJ 15 -10 ENG SVCS THRU APRIL 102015 Invoice 0177798 4/3012015 Project PW1510 Cash Payment G 101 -23309 XXXX FAIRFIELD - PC #14 -1 MISSION WOODS DEVELOP REVIEW $75.00 FAIRFIELD RD ENGINEER SVCS THRU APRIL 10 2015 Invoice 0177773 4/30/2015 Cash Payment G 101 -23322 4317 WILSHIRE BLVD VAR 4317 WILSHIRE BLVD VAR APP ENG SVCS $75.00 THRU APRIL 10 2015 Invoice 0177773 4/3012015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $62,112.75 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $1.,181.00 401 GENERAL CAPITAL PROJECTS $44,869.68 402 MUNICIPAL ST AID ST CONSTUCT $900.00 601 WATER FUND $18,893.50 602 SEWER FUND $23,662.25 675 STORM WATER UTILITY FUND $1,752.00 $91,258.43 Pre - Written Check $0.00 Checks to be Generated by the Computer $91,258.43 Total $91,258.43 CITY OF MOUND Payments Current Period: June 2015 1 Batch Name 061015CTYMAN User Dollar Amt $1,312.09 Payments Computer Dollar Amt $1,312.09 $0.00 In Balance 06/10/15 9:29 AM Page 1 Refer 615 DRIVER AND VEHICLE SERV ICES _ Cash Payment E 101 - 43100 -438 Licenses and Taxes 2015 FORD F550 PICKUP #515- $787.25 ST /SEW /STORM SALES TAX, TITLE & REGISTRATION Invoice 061015 6/10/2015 Cash Payment E 602 -49450 -438 Licenses and Taxes Invoice 061015 6/10/2015 Cash Payment E 675 -49425 -438 Licenses and Taxes 2015 FORD F550 PICKUP #515- $262.42 ST /SEW /STORM SALES TAX, TITLE & REGISTRATION 2015 FORD F550 PICKUP #515- $262.42 ST /SEW /STORM SALES TAX, TITLE & REGISTRATION Invoice 061015 6/10/2015 Transaction Date 6/10/2015 Wells Fargo 10100 Total $1,312.09 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $787.25 602 SEWER FUND $262.42 675 STORM WATER UTILITY FUND $262.42 $1,312.09 Pre - Written Check $0.00 Checks to be Generated by the Computer $1,312.09 Total $1,312.09 .;. 9 r. rd reTj Z a 1. Payments Current Period: June 2015 Batch Name 061515CTYMAN Payment Computer Dollar Amt $5,323.00 Posted Refer Cash Payment Invoice 062315 Transaction Date Refer Cash Payment _ 3 MINNESOTA POLLUTION CONTRO Ck# 048849 6/15/2015 E 602 - 49450 -438 Licenses and Taxes WASTEWATER FACILITY OPERATOR CERTFICATE RENEWAL L. GIESE 5/12/2015 6/15/2015 DueD Wells Fargo 10100 Total 1 SCHELEN GRAYAUTO & ELECTR/ Ck# 048850 6/15/2015 E 602 - 49450 -404 Machinery/Equip Repairs EMERGENCY ALTERNATOR REPAIR - CAMERA VAN - 7764 FORD ALTERNATOR BUILT TO 180 AMPS 06/16/15 8:06 AM Page 1 $23.00 $23.00 $300.00 Invoice 061515 6/12/2015 Transaction Date 6/15/2015 Due 0 Wells Fargo 10100 Total $300.00 Refer. 2 WEIERKE, LUKE Ck# 048851 6/15/2015 Cash Payment G 101 -23150 New Construction Escrow REFUND NEW CONSTRUCTION ESCROW $5,000.00 5019 ENCHANTED RD- L. WEIERKE- 10 -11 -07 Invoice 061515 6/11/2015 Transaction Date 6/15/2015 Due 0 Wells Fargo 10100 Total $5,000.00 Fund Summary 10100 Wells Fargo 602 SEWER FUND $323.00 101 GENERAL FUND $5,000.00 $5,323.00 Pre - Written Check $5,32100 Checks to be Generated by the Computer $0.00 Total $5,323.00 -1485- CITY OF MOUND Payments Current Period: June 2015 Batch Name JUNE15ELANCC User DollarAmt $2,964.19 Payments Computer Dollar Amt $2,964.19 $0.00 In Balance Refer - 6 ELAN CREDIT CARD Ck# 053910E 6/12/2015 Cash Payment E 101 - 41310 -321 Telephone & Cells VERIZON WIRELESS -MTKA CELL PHONE CASE & DISPLAY PROTECTORS- K. HANSON Invoice 062315 5/8/2015 Cash Payment E 101 - 41310 -321 Telephone & Cells Invoice 062315 515/2015 Cash Payment E 101 -41310 -434 Conference & Training TC CELLULAR MOUND- VEHICLE & TRAVEL CELL PHONE CHARGERS, INCIPIO GHOST PHONE ACCESS -K. HANSON GRANDVIEW LODGE NISSWA CITY MGR'S CONFERENCE 5 -13 THRU 5 -15 -15 K. HANSON Invoice 062315 5/15/2015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa FRESHIES FOOD CORP- MIXES FOR SALE HWS Invoice 062315 5120/2015 Cash Payment E 602 - 49450 -434 Conference & Training Invoice 062315 5/6/2015 Cash Payment E 602 - 49450 -434 Conference & Training Invoice 062315 5/7/2015 Cash Payment G 101 -13100 Due From Other Funds Invoice 062315 511212015 Cash Payment E 101 - 41500 -431 Meeting Expense Invoice 062315 5/18/2015 Cash Payment E 222 - 42260 -434 Conference & Training Invoice 062315 5/26/2015 Cash Payment E 222 - 42260434 Conference & Training Invoice 062315 5/26/2015 Cash Payment G 222 -22801 Deposits /Escrow FUEL- BAXTER HOLIDAY - AMERICAN PUBLIC WORKS ASSOC CONF 5 -07 -15 R. HANSON Project 15 -3 FUEL- KOEHNENS BP- AMERICAN PUBLIC WORKS ASSOC CONF 5 -06 -15 R. HANSON Project 15 -3 SUPERAMERICA- COOKIES- OPEN HOUSE - RESIDENT MTG 5 -12 -15 HRA -IKM ELECTRONIC PAYMENTS SEMINAR- MGFOA MTG 6.18 -15 N. IVERSON INTL ASSOC OF FIRE CHIEFS CONF REG- NOV 12 -15- FLORIDA, - G. PEDERSON INTL ASSOC OF FIRE CHIEFS CONF REG- NOV 12 -15- FLORIDA, - G. PALM SEATTLE MARINE - FISH FRY GLOVES 10 PAIR- PD BY RELIEF ASSOC Invoice 062315 5/20/2015 Cash Payment E 222 -42260 -217 Fire Prevention Supplies WRISTBANDSALE.COM- 1,000 FIRE DEPT PROMO WRISTBANDS Invoice 062315 5/8/2015 Cash Payment E222-42260-430 Miscellaneous Invoice 062315 5/22/2015 Cash Payment E 222 - 42260 -430 Miscellaneous UNITED RENTALS- REFUND CREDIT - ELECTRIC LIFT RENTAL UNITED RENTALS -19' ELECTRIC SCISSOR LIFT & TRAILER RENTAL -FIRE DEPT Invoice 062315 5/15/2015 Cash Payment E 222 - 42260 -217 Fire Prevention Supplies IDEASTAGE PROMOTIONS- FIRE HYDRANT SHAPED RUBBER JAR OPENERS Invoice 062315 516/2015 PO 24437 m 06/12/15 8:56 AM Page 1 $46.10 $101.88 $221.96 $422.00 $22.50 $49.90 $8.58 $15.00 $265.00 $385.00 $148.21 $429.98 - $128.70 $598.14 $308.00 CITY OF MOUND Payments 06/12115 8:56 AM Page 2 Pre - Written Check $2,964.19 Checks to be Generated by the Computer $0.00 Total $2,964.19 -1487- Current Period: June 2015 Cash Payment G 222 -22801 Deposits /Escrow AMAZON.COM - 12 KITCHEN APRONS- FISH $70.44 FRY SERVERS- TO BE REIMB BY FIRE RELIEF ASSOC Invoice 062315 5/28/2015 Cash Payment E 222 - 42260 -322 Postage SEATTLE MARINE ADDTL SHIPPING $0.20 CHARGE Invoice 062315 5/20/2015 Transaction Date 6/10/2015 Wells Fargo 10100 Total $2,964.19 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $39152 222 AREA FIRE SERVICES $2,07627 602 SEWER FUND $72.40 609 MUNICIPAL LIQUOR FUND $422.00 $2,964.19 Pre - Written Check $2,964.19 Checks to be Generated by the Computer $0.00 Total $2,964.19 -1487- CITY OF MOUND 06/18/159:38 AM Page 1 Payments Current Period: June 2015 7 Batch Name 062315CITY User Dollar Amt $96,739.07 Payments Computer Dollar Amt $96,739.07 $0.00 In Balance Refer 38 3D SPECIALTIES _ Cash Payment E 10145200 -210 Operating Supplies 48" LANE CLOSED AHEAD SIGN W/ STAND- $366.55 PARKS DEPT Invoice 449074 6/12/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $366.55 Refer 42 ANCOM COMMUNICATIONS _ Cash Payment E 222 -42260 -210 Operating Supplies WIRE EARPHONE KIT, EARPIECE, $571.99 HEADSET, EAR JACK Invoice 53439 6/10/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $571.99 Refer 43 BERRY COFFEE COMPANY _ Cash Payment E 222 - 42260 -210 Operating Supplies COFFEE, CREAMER, COCOA, $85.50 Invoice M17232 6/10/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $85.50 44 BORDER STATES ELECTRIC SUPP _ _Refer Cash Payment E 222- 42260 -402 Building Maintenance LIGHT BULBS -90 QTY- FIRE DEPT $675.00 Invoice 909399351 5/27/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $675.00 Refer .. 41 CARQUEST AUTO PARTS (FIRE) _ Cash Payment E 222 - 42260 -409 Other Equipment Repair BALL JOINTS -'99 FORD F250- FIRE TRUCK $79.64 #26 Invoice 6974- 249706 5/28/2015 Cash Payment E 222 - 42260 -409 Other Equipment Repair COPPER PLUS SPARK PLUG- FIRE $2.98 GENERATOR #27 Invoice 6974 - 250803 6/13/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $82.62 Refer 32 CARQUEST OF NAVARR_E (PA49 _ Cash Payment E 101 - 45200 -221 Equipment Parts AUTOMOTIVE FUSES- PARKS SHOP $13.35 SUPPLIES Invoice 6974- 247840 4/28/2015 Cash Payment E 601 - 49400-404 Machinery/Equip Repairs AIR COMPRESSOR, FUEL & AIR FILTERS $44.46 #704 Invoice 6974- 249046 5118/2015 Cash Payment E 602 - 49450 -404 Machinery/Equip Repairs AIR COMPRESSOR, FUEL & AIR FILTERS $44.46 #704 Invoice 6974 - 249046 5118/2015 Cash Payment E 602 -49450 404 Machinery/Equip Repairs FUEL FILTER, AUTO BATTERIES - #210 $92.19 Invoice 6974 - 249061 5/18/2015 Project 15 -3 Cash Payment E 602- 49450404 Machinery/Equip Repairs FUEL FILTER - #210 $3.60 Invoice 6974- 249062 5/18/2015 Project 15 -3 Cash Payment E 602 -49450 -404 Machinery/Equip Repairs RETURN CREDIT AUTO BATTERY, QUICK - $123.83 DISCONNECTS Invoice 6974 - 249100 5/19/2015 Project 15 -3 Cash Payment E 101- 43100 -404 Machinery/Equip Repairs POLY RIB GOLD BELTS #304 $20.99 Invoice 6974 - 249102 5/1912015 -1488- CITY OF MOUND 06/18/159:38 AM Page 2 Payments Current Period: June 2015 Invoice 062315CR 6/1112015 Cash Payment E 222 - 42260 -383 Gas Utilities GAS SVC CREDIT -TAX EXEMPT ADJ- 12 -18- Cash Payment E 101- 43100 -404 Machinery/Equip Repairs AIR, FUEL & OIL FILTERS #304 $162.10 Invoice 6974- 249128 5/19/2015 Cash Payment E 101 - 43100 -404 Machinery/Equip Repairs POLY RIB GOLD BELTS #304 $32.19 Invoice 6974 - 249180 5/20/2015 E 101- 45200 -383 Gas Utilities Cash Payment E 101 - 45200 -404 Machinery/Equip Repairs MOSSY OAK INF SC $52.78 Invoice 6974 - 249512 5/26/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $342.29 Refer ..� 51 CENTERPOINT ENERGY (MINNEG _ GAS SVC CREDIT -TAX EXEMPT ADJ- 12 -18- Cash Payment E 101 -41930 -383 Gas Utilities GAS SVC CREDIT -TAX EXEMPT ADJ- 12 -18- - $420.83 13 TO 4 -20 -15 13 TO 4 -20 -15 Invoice 062315CR 6/11/2015 Invoice 062315CR 6/1112015 Cash Payment E 222 - 42260 -383 Gas Utilities GAS SVC CREDIT -TAX EXEMPT ADJ- 12 -18- - $420.82 13 TO 4 -20 -15 Invoice 062315CR 6/11/2015 Cash Payment E 101- 45200 -383 Gas Utilities GAS SVC CREDIT -TAX EXEMPTADJ- 12 -18- - $299.43 13 TO 4.20 -15 Invoice 062315CR 6/11/2015 Cash Payment E 101 -41910 -383 Gas Utilities GAS SVC CREDIT -TAX EXEMPT ADJ- 12 -18- - $232.56 13 TO 4 -20 -15 Invoice 062315CR 6/11/2015 Cash Payment E602-49450-383 Gas Utilities GAS SVC CREDIT -TAX EXEMPT ADJ- 12 -18- $428.33 13 TO 4 -20 -15 Invoice 062315CR 6/11/2015 Project 15 -3 Cash Payment E 609 -49750 -383 Gas Utilities GAS SVC CREDIT -TAX EXEMPT ADJ- 12 -18- $114.64 13 TO 4 -20 -15 Invoice 062315CR 6/11/2015 Cash Payment E 101 -45200 -383 Gas Utilities GAS SVC CREDIT -TAX EXEMPT ADJ- 12 -18- - $23.82 13 TO 4 -20 -15 Invoice 062315CR 6/11/2015 Transaction Date 6/17/2015 Wells Fargo 10100 Total - $854.49 Refer M 50 CENTERPOINT ENERGY (MINNEG _ Cash Payment E 101- 41930 -383 Gas Utilities GAS SVC 4 -21 -15 TO 5 -20 -15 $77.30 Invoice 062315 6/1112015 Cash Payment E 222 -42260 -383 Gas Utilities GAS SVC 4 -21 -15 TO 5 -20 -15 $77.30 Invoice 062315 6/11/2015 Cash Payment E 101- 45200 -383 Gas Utilities GAS SVC 4 -21 -15 TO 5 -20 -15 $158.53 Invoice 062315 6/11/2015 Cash Payment E 101 -41910 -383 Gas Utilities GAS SVC 4 -21 -15 TO 5 -20 -15 $376.27 Invoice 062315 6/11/2015 Cash Payment E 602 - 49450 -383 Gas Utilities GAS SVC 4 -21 -15 TO 5 -20 -15 $109.71 Invoice 062315 6/11/2015 Project 15 -3 Cash Payment E 609- 49750 -383 Gas Utilities GAS SVC 4 -21 -15 TO 5 -20 -15 $56.23 Invoice 062315 6/11/2015 Cash Payment E 101 -45200 -383 Gas Utilities GAS SVC 4 -21 -15 TO 5 -20 -15 DEPOT BLDG $48.61 Invoice 062315 6/11/2015 Transaction Date 6/17/2015 Wells Fargo 10100 Total $903.95 F. Refer 1 CENTRAL MCGOWAN, INCORPOR _ Cash Payment E 602 - 49450 -230 Shop Materials HIGH PRESSURE CYLINDER RENTAL $17.36 Invoice 00042454 5/31/2015 Project 15 -3 Transaction Date 6/16/2015 Wells Far — 10100 Total $17.36 CITY OF MOUND 06/18/159:38 AM Page 3 Payments Current Period: June 2015 Refer 2 CENTURY FENCE COMPANY _ Cash Payment E 101 -45250 -400 Repairs & Maintenance FURNISH & INSTALL 15 LF OF NEW V CHAIN $2,975.00 LINK FENCE & END POSTS, REPAIR 5 LF EXISTING FENCE, INSTALL PRIVACY SLATTING IN ALL EXISTING Invoice 9783C00 5/26/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $2,975.00 Refer 3 COMMERCIAL ASPHALT CO. _ Cash Payment E 101 - 43100 -224 Street Maint Materials DURA DRIVE HOTMIX 2.01 TON $114.27 Invoice 150531 5/31/2015 _ Transaction Date 6/1512015 Wells Fargo 10100 Total $114.27 Refer 4 DAVES MULCH STORE _ Cash Payment E 101- 45200 -232 Landscape Material 110 YARDS- NORTHERN WHITE CEDAR $2,236.78 MULCH -PARKS Invoice 7496 5/26/2015 Cash Payment E 285- 46388 -220 Repair / Maint Supply 110 YARDS- NORTHERN WHITE CEDAR $1,118.22 MULCH- PARKING DECK Invoice 7496 5/26/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $3,355.00 Refer 5 DEM -CON LANDFILL _ Cash Payment E 101- 45250 -400 Repairs & Maintenance CEMETERY SHED DEMOLITION & DISPOSAL $167.20 Invoice 8736 5131/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $167.20 Refer 6 DIAMOND VOGEL PAINTS _ Cash Payment E 101 -43100 -226 Sign Repair Materials PAINT FOR STRIPING $2,799.85 Invoice 802159666 5/1/2015 PO 24543 Transaction Date 6/15/2015 Wells Fargo 10100 Total $2,799.85 Refer 33 EMERYS TREE SERVICE, INCORP _ Cash Payment E 101- 45200 -533 Tree Removal CLEAN UP STORM DAMAGE MAY 18 2015 $1,265.00 Invoice 20087 5/31/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $1,265.00 Refer 36 G & K SERVICES _ Cash Payment E 609 - 49750 -460 Janitorial Services MAT SVC & SUPPLIES 6 -01 -15 LIQUOR $92.98 STORE Invoice 1006125822 6/1/2015 Cash Payment E 609 - 49750 -460 Janitorial Services MAT SVC & SUPPLIES 6 -08 -15 LIQUOR $102.27 STORE Invoice 1006137111 6/8/2015 Cash Payment E 609 - 49750 -460 Janitorial Services MAT SVC 6 -15 -15 LIQUOR STORE $102.27 Invoice 1006148527 6/15/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $297.52 Refer 35 G & K SERVICES _ _ Cash Payment E 101 - 45200 -218 Clothing and Uniforms UNIFORM SVC 6 -1 -15 PARKS $49.90 Invoice 1006125831 6/112015 Cash Payment E 101 - 45200 -210 Operating Supplies MAT SVC & SHOP SUPPLIES 6 -1 -15 PARKS $71.84 Invoice 1006125831 6/1/2015 Cash Payment E 101 - 45200 -218 Clothing and Uniforms UNIFORM SVC 6 -8 -15 PARKS $58.74 Invoice 1006137117 6/8/2015 -1490- CITY OF MOUND 06/18/159:38 AM Page 4 Payments Current Period: June 2015 Cash Payment E 10145200 -210 Operating Supplies MAT SVC & SHOP SUPPLIES 6 -8 -15 PARKS $90.84 Invoice 1006137117 6/8/2015 Cash Payment E 101- 45200 -218 Clothing and Uniforms UNIFORM SVC 5 -25 -15 PARKS $55.39 Invoice 1006114508 5125/2015 Cash Payment E 101 - 45200 -210 Operating Supplies MAT SVC & SHOP SUPPLIES 5 -25 -15 PARKS $82.53 Invoice 1006114508 5125/2015 Cash Payment E 101- 45200 -218 Clothing and Uniforms UNIFORM SVC 6 -15 -15 PARKS $53.04 Invoice 1006148536 6/15/2015 Cash Payment E 101- 45200 -210 Operating Supplies MAT SVC & SHOP SUPPLIES 6 -15 -15 PARKS $78.61 Invoice 1006148536 6/15/2015 _ Transaction Date 6/16/2015 Wells Fargo 10100 Total $540.89 Refer 34 G & K SERVICES _ Cash Payment E 101 - 43100 -218 Clothing and Uniforms UNIFORM SVC 5 -25 -15 $55.46 Invoice 1006114506 5/25/2015 Cash Payment E 601- 49400 -218 Clothing and Uniforms UNIFORM SVC 5 -25 -15 $52.85 Invoice 1006114506 5/25/2015 Cash Payment E 602 -49450 -218 Clothing and Uniforms UNIFORM SVC 5 -25 -15 $64.04 Invoice 1006114506 5/25/2015 Cash Payment E 602 -49450 -230 Shop Materials MAT SVC & SHOP SUPPLIES 5 -25 -15 $115.75 Invoice 1006114506 5125/2015 Project 15 -3 Cash Payment E 101 - 43100 -218 Clothing and Uniforms UNIFORM SVC 6 -01 -15 $54.07 Invoice 1006114506 6/1/2015 Cash Payment E601-49400-218 Clothing and Uniforms UNIFORM SVC 6 -1 -15 $51.46 Invoice 1006114506 6/1/2015 Cash Payment E602-49450-218 Clothing and Uniforms UNIFORM SVC 6 -1 -15 $62.65 Invoice 1006114506 6/1/2015 Cash Payment E 602 -49450 -230 Shop Materials MAT SVC & SHOP SUPPLIES 6 -1 -15 $77.14 Invoice 1006114506 6/1/2015 Project 15 -3 Transaction Date 6/16/2015 Wells Fargo 10100 Total $533.42 7 GILLESPIE CENTER _ _Refer Cash Payment E 101 - 41115430 Miscellaneous DONATION TO GILLESPIE CTR 1ST HALF $30,000.00 2015 PYMT Invoice 062315 6/2/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $30,000.00 Refer 47 GREEN WITH ENVY LAWN CARE _ Cash Payment E 101 - 43100 -440 Other Contractual Servic WEED CONTROL CITY SIDEWALKS- 1ST $905.00 APPLICATION Invoice 23179 6112/2015 PO 24504 Transaction Date 6/16/2015 Wells Fargo 10100 Total $905.00 Refer 8 HD SUPPLY WATERWORKS, LTD _ Cash Payment E 601- 49400 -221 Equipment Parts 41PERL METERS 1000G WATER METERS & $807.07 PARTS Invoice D959612 5/22/2015 Cash Payment E 601 - 49400 -221 Equipment Parts 16 3/4" WATER METERS & PARTS $2,020.07 Invoice E040287 6/10/2015 Cash Payment E 601- 49400 -221 Equipment Parts 10 M S /POINT M2 WIRED METERS- 27 QTY, $3,823.63 LID COVERS, FLAG /HYD MARKERS Invoice E008019 614/2015 Transaction Date 6/1512015 -- l -. ".,� --,..--- -., Wells Farr- 10100 Total 1491- $6,650.77 -- CITY OF MOUND 06/18/159:38 AM Page 5 Payments Current Period: June 2015 Refer 9 HENNEPIN COUNTY /NFORMATIO Cash Payment E 602 - 49450 -440 Other Contractual Servic Invoice 1000061579 6/2/2015 Cash Payment E 22242260 -418 Other Rentals Invoice 1000061512 6/1/2015 PW RADIO LEASE & ADMINISTRATION FEE MAY 2015 Project 15 -3 FIRE DEPT RADIO LEASE & ADMINISTRATION FEE - MAY 2015 $127.28 $796.17 Transaction Date 6/15/2015 Wells Fargo 10100 Total $923.45 Refer 10 HENNEPIN COUNTY RECORDER Cash Payment G 101 -23325 4917 IVD PC#15 -5 SKAPYA ABSTRACT & TORRENS RECORDING -HENN $48.00 CTY -PC 15- 05--49171VD Invoice 062315 5/31/2015 Cash Payment G 101 -23326 2180 CARDINAL LN PC #15- ABSTRACT & TORRENS RECORDING -HENN $48.00 CTY -PC 15 -06 --2180 CARDINAL LN Invoice 062315 5/31/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $96.00 Refer 45 HOME DEPOT CREDIT (FIRE) _ Cash Payment E 222 -42260 -210 Operating Supplies FIRE TRAINING SUPPLIES- PHILLIPS #2 $15.38 DRILL BITS, CEDAR BOARD, GALV J BEADS Invoice 0044727 6/13/2015 Cash Payment E 222- 42260 -210 Operating Supplies FIRE TRAINING SUPPLIES- HEX NUTS & $36.35 BOLTS, PLASTIC SHEETING Invoice 0065260 6/13/2015 Cash Payment G 222 -22801 Deposits /Escrow FISH FRY SUPPLIES- STAPLES, LUMBER TO $212.30 BUILD BAR- TO BE REIMB BY RELIEF ASSOC Invoice 8275004 6/5/2015 _ Transaction Date 6/16/2015 Wells Fargo 10100 Total $264.03 Refer .�. 11 LOFFLER COMPANIES, INCORPO _ Cash Payment E 101 - 41930 -202 Duplicating and copying COPY ROOM KONICA C652 - COLOR $123.02 OVERAGE - 5/14/15 TO 6/13/15 Invoice 1996093 6/3/2015 Cash Payment E 101- 41930 -202 Duplicating and copying COPY ROOM KONICA C652 - B & W $157.77 OVERAGE - 5/14/15 TO 6/13/15 Invoice 1996093 6/3/2015 Cash Payment E 602- 49450 -202 Duplicating and copying KONICA MINOLTA 8200 PIN COPIER $3.47 OVERAGE CHG 5 -10 -15 TO 6 -9 -15 Invoice 1994308 6/1/2015 Project 15 -3 Transaction Date 6/16/2015 Wells Fargo 10100 Total $28416 48 MADDEN, GALANTER, HANSON, L _ _Refer Cash Payment E 10149999 -300 Professional Srvs LABOR RELATIONS SERVICES - MEETINGS $828.20 MAY 2015 Invoice 062315 6/1/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $828.20 Refer 31 MEDIACOM _ Cash Payment E 101- 42110 -321 Telephone & Cells ORONO PD INTERNET SVC 6 -16 -15 THRU 7- $88.40 15 -15 Invoice 062315 6/6/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $88.40 Refer 12 MINNESOTA DEPT PUBLIC SAFET _ -1492- CITY OF MOUND 06/18/159:38 AM Page 6 Payments Current Period: June 2015 1h'rST1siaTr ` Cash Payment E 601- 49400 -438 Licenses and Taxes Invoice 2716000202014 6/3/2015 Cash Payment E 601 -49400 -438 Licenses and Taxes Invoice 2716000182014 6/3/2015 Transaction Date 6/16/2015 Refer 15 MINT ROOFING Cash Payment E 101 -41910 -500 Capital Outlay FA HAZADOUS MATERIALS & CHEMICAL $100.00 STORAGE FEES- TIER REPORT WELL #8 HAZADOUS MATERIALS & CHEMICAL $100.00 STORAGE FEES -TIER REPORT WELL #3 Wells Fargo 10100 Total $200.00 CENTENNIAL BLDG ROOF REPAIRS- $8,705.00 SECTION FIVE- FULL REPLACEMENT Invoice 58747 5/3112015 P024535 Transaction Date 6/15/2015 Wells Fargo 10100 Total $8,705.00 Refer 16 MOUND FIRE RELIEF ASSOC /A TIC _ Cash Payment E 222- 42260 -124 Fire Pens Contrib JUNE 2015 - FIRE RELIEF PENSION $10,416.67 CONTRIBUTION Invoice 062315 611/2015 _ Transaction Date 6/16/2015 Wells Fargo 10100 Total $10,416.67 Refer 17 MUELLER, WILLIAM AND SONS _ Cash Payment E 101- 43100 -224 Street Maint Materials PEA ROCKS STREET DEPT 31.75 TON $620.48 Invoice 202893 5/26/2015 Cash Payment E 101- 45200 -232 Landscape Material CONCRETE SAND- CANARY BEACH $97.56 LANDSCAPE MATERIAL 17.90 TON Invoice 203563 6/11/2015 Cash Payment E 101 -45200 -232 Landscape Material CONCRETE SAND - CENTERVIEW & CANARY $350.65 BEACHES LANDSCAPE MATERIAL 64.34 TON Invoice 203623 6/12/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $1,068.69 18 MULCH STORE, THE _ _Refer Cash Payment E 101 - 45200 -232 Landscape Material NORTHERN WHITE CEDAR- DOWNTOWN $114.00 STREETSCAPE 8160059 Invoice 17480 5/5/2015 Cash Payment E 101 - 45200 -232 Landscape Material NORTHERN WHITE CEDAR- DOWNTOWN $114.00 STREETSCAPE 8160092 Invoice 17480 5/5/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $228.00 Refer 53 NEWMAN SIGNS _ Cash Payment E 101- 43100 -226 Sign Repair Materials STREET SIGNS- 100 QTY $1,992.00 Invoice 710286523 6/9/2015 PO 24546 Transaction Date 6/17/2015 Wells Fargo 10100 Total $1,992.00 Refer 19 NS11 MECHANICAL CONTRACTING, _ Cash Payment E 101 -41910 -440 Other Contractual Servic CLEAN BACK & CARRIER CONDENSORS W/ $265.14 CO2 5 -21 -15 CENT BLDG Invoice W34629 6/5/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $265.14 w 20 OFFICE DEPOT _ _Refer Cash Payment E 101- 41930 -200 Office Supplies CARD STOCK & HANGING FILE FOLDERS $16.48 Invoice 772936669001 5/29/2015 PO 24572 Cash Payment E 101 - 41500 -200 Office Supplies FILE JACKETS- LEGAL SIZE $164.97 Invoice 772936669001 5/29/2015 PO 24572 -1493- CITY OF MOUND 06/18/159:38 AM Page 7 Payments Current Period: June 2015 Cash Payment E 609- 49750 -210 Operating Supplies LAMINATING POUCHES- HWS $147.66 Invoice 773196993001 6/1/2015 PO 23467 Cash Payment E 101 -41930 -200 Office Supplies ENVELOPES, MARKERS, TAPE $28.17 Invoice 773997733001 6/3/2015 PO 24573 Cash Payment E 101- 41500 -200 Office Supplies BINDERS- N. IVERSON- FINANCE BUDGET $32.44 Invoice 773997733001 6/3/2015 PO 24573 Cash Payment E 101 - 42400 -210 Operating Supplies LABELMAKER, LABELS $58.89 Invoice 773997733001 6/3/2015 PO 24573 Cash Payment E 101 - 41500 -210 Operating Supplies LABELMAKER, LABELS $58.88 Invoice 773997733001 6/3/2015 PO 24573 Cash Payment E 101- 41500 -200 Office Supplies BINDERS- N. IVERSON- FINANCE BUDGET $11.31 Invoice 773997457001 6/3/2015 PO 24573 Transaction Date 6/16/2015 Wells Fargo 10100 Total $518.80 Refer 21 PROPET DISTRIBUTORS, INC. _ Cash Payment E 101 -45200 -210 Operating Supplies LITTER PICK UP BAGS, TRASH LINERS- $253.00 PARKS Invoice 107753 6/9/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $253.00 Refer 13 SCHARBER AND SONS OF LONG L Cash Payment E 101- 45200 -500 Capital Outlay FA 2 21" PUSH LAWNMOWERS- PARKS DEPT $1,800.00 Invoice E01208 5/7/2015 PO 24537 Cash Payment E 101 - 45200 -400 Repairs & Maintenance REPAIR- LAWNMOWERS- WOULDN'T $91.25 START- WATER & DEBRIS IN FUEL TANK Invoice L07274 5/14/2015 Transaction Date 6/15/2015 Wells Fargo 10100 Total $1,891.25 Refer 22 SOUTHWEST TRAILS ASSOCIA_TIO _ Cash Payment G 101 -22801 Deposits /Escrow SW TRAILS ASSOC 2015 DNR PMT #3 5 -26- $7,755.97 15 Invoice 062315 6/2/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $7,755.97 Refer 23 SPIRIT OF THE LAKES FESTIVAL _ Cash Payment E 101 -41115 -430 Miscellaneous CITY SPONSORSHIP SPIRIT OF THE LAKES $1,500.00 FESTIVAL 2015 Invoice 062315 5/29/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $1,500.00 Refer 24 STA -SAFE LOCKSMITHS COMPAN - Cash Payment E 285 -46388 -400 Repairs & Maintenance BROKEN KEY EXTRACTED- SVC CALL $85.00 PARKING DECK BATHROOM Invoice 00020173 611/2015 Cash Payment E 281 -45210 -210 Operating Supplies 15 KEYS FOR LOST LAKE DOCKS $67.50 Invoice 00020171 5/26/2015 Cash Payment E281-45210-210 Operating Supplies 20 KEYS FOR MULTIPLE SLIP DOCK $55.00 PADLOCKS Invoice 00020171 5/2612015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $207.50 Refer SUBURBAN TIRE WHOLESALE, IN Cash Payment E 101- 45200 -221 Equipment Parts 8 TIRES FOR LAWNMOWERS -PARKS $462.80 Invoice 10132328 5/4/2015 -1494- CITY OF MOUND 06/18/159:38 AM Page 8 Payments Invoice 125923 6/13/2015 Cash Payment E 222 - 42260 -210 Operating Supplies PHILLIPS POWER TIP & INSERT BIT- FIRE $5.90 TRAINING Invoice 125924 6/1312015 Cash Payment E 222 -42260 -210 Operating Supplies SCREWS, NUTS, BOLTS, WASHERS- FIRE $8.86 TRAINING Invoice 125946 Current Period: June 2015 18 GAL STORAGE TOTE- PARKS DEPT Transaction Date 6/1612015 Wells Fargo 10100 Total $18.23 Referm Transaction Date 6116/2015 Wells Fargo 10100 Total $462.80 Refer 49 SUN NEWSPAPERS -HWS ACCT _ BRUSH Cash Payment E 609- 49750 -328 Employment Advertising HELP WANTED SALESCLERK AD 6 -8 -15 $161.00 Invoice 229417 6/14/2015 E 601- 49400 -210 Operating Supplies EXT MOUNT TAPE- WATER DEPT Transaction Date 6/17/2015 Wells Fargo 10100 Total $161.00 Refer 39 SUPERIOR OUTDOOR EXPRESSIO _ 13LB WEED PREVENTER- PARKS Cash Payment G 101 -22808 Adopt A Green Space 168 4 PACKS ANNUAL FLOWERS- SURFSIDE $475.67 Cash Payment PARK - DEPOT- ADOPT A GREEN SPACE HI PERF GLOVES, SUEDE GLOVES- PARKS $34.18 Invoice 125351 JAYCEES Invoice 1715 5/30/2015 -1495- Transaction Date 6/16/2015 Wells Fargo 10100 Total $475.67 Refer 26 SWEEPER SERVICES _ Cash Payment E 101 - 43100 -221 Equipment Parts USED STRIP BROOM CORE- STREETS $150.00 SWEEPER Invoice 15144 6/8/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $150.00 Refer 27 TONKA PLUMBING HEATING & CL _ Cash Payment E 285 - 46388 -400 Repairs & Maintenance REPAIR STAINLESS STEEL TOILET LEAK - $524.00 DAKOTA TRAIL- PARKING DECK BATHROOM Invoice 7853 5/28/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $524.00 Refer 46 TRUE VALUE MOUND (FIRE) _ Cash Payment E 222 - 42260 -409 Other Equipment Repair GENERATOR #22 O- RINGS, SHOWER HOSE $3.47 WASHER 2 PK Invoice 125923 6/13/2015 Cash Payment E 222 - 42260 -210 Operating Supplies PHILLIPS POWER TIP & INSERT BIT- FIRE $5.90 TRAINING Invoice 125924 6/1312015 Cash Payment E 222 -42260 -210 Operating Supplies SCREWS, NUTS, BOLTS, WASHERS- FIRE $8.86 TRAINING Invoice 125946 6/14/2015 18 GAL STORAGE TOTE- PARKS DEPT Transaction Date 6/1612015 Wells Fargo 10100 Total $18.23 Referm 40 TRUE VALUE, MOUND (PW PKS) _ Cash Payment E 601 - 49400 -210 Operating Supplies BUCKET, RECYCLED SCISSORS - WTR DEPT $17.80 Invoice 124764 5/7/2015 BRUSH Cash Payment E 101- 45200 -230 Shop Materials 3 32 GAL REFUSE CANS, CLEANER, POLISH, $68.35 AIRWICK STICK UPS- PARKS Invoice 124940 5/13/2015 Cash Payment E 101 -45200 -230 Shop Materials 18 GAL STORAGE TOTE- PARKS DEPT $26.97 Invoice 125015 5/15/2015 Cash Payment E 101- 45200 -220 Repair /Maint Supply GRAFFITTI REMOVER SPRAY, SCRUB $16.18 BRUSH Invoice 125018 5/15/2015 Cash Payment E 601- 49400 -210 Operating Supplies EXT MOUNT TAPE- WATER DEPT $6.74 Invoice 125153 5/20/2015 Cash Payment E 101 -45200 -232 Landscape Material 13LB WEED PREVENTER- PARKS $18.89 Invoice 125157 5/20/2015 Cash Payment E 101 -45200 -230 Shop Materials HI PERF GLOVES, SUEDE GLOVES- PARKS $34.18 Invoice 125351 5/2712015 -1495- CITY OF MOUND 06/18/15 9:38 AM Page 9 Payments Current Period: June 2015 e Cash Payment E 601- 49400 -221 Equipment Parts 3V LITHIUM BATTERY, TRUCK #113 - WTR $3.14 Invoice 125353 5/27/2015 Cash Payment E 101- 45200 -220 Repair /Maint Supply SEAL TAPE 5 ROLLS- PARKS $4.90 Invoice 125403 5/2812015 Cash Payment E 602 -49450 -230 Shop Materials 4 OZ PASTE/TEFLON- SEWER DEPT $619 Invoice 125472 5/2912015 Cash Payment E 601- 49400 -210 Operating Supplies 12 OZ REG SCENT BLEACH - WTR DEPT- $3.14 WELL #8 Invoice 125421 5/28/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $206.58 Refer 37 TWIN CITY GARAGE DOOR COMP _ Cash Payment E-101-45200-400 Repairs & Maintenance REMOVE & REPLACE SPRINGS, SHAFT, & $648.28 CABLES -- SVC PARKS GARAGE DOOR Invoice 440034 6/5/2015 _ Transaction Date 6/16/2015 Wells Fargo 10100 Total $648.28 Refer w28 ULINE _ Cash Payment E 101- 45200 -210 Operating Supplies PARK SHOP SUPPLIES- OIL ABSORBENT, $471.34 AIR FRESHENER, GLOVES Invoice 68027840 6/3/2015 _ Transaction Date 6/16/2015 Wells Fargo 10100 Total $471.34 Refer 29 WESTONKA MECHANICAL CONTR _ Cash Payment E 601- 49400 -210 Operating Supplies 3/4" WATER METER VALVES- 6 QTY $248.10 Invoice 36432 5/18/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $248.10 Refer 30 XCEL ENERGY _ Cash Payment E 101- 43100 -381 Electric Utilities ELECTRICITY- MAYWOOD RD STREET $4,092.02 LIGHTS 05 -03 TO 06 -02 -15 Invoice 458987000 6/3/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $4,092.02 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $73,238.71 222 AREA FIRE SERVICES $12,566.69 281 COMMONS DOCKS FUND $122.50 285 MOUND HRA $1,727.22 601 WATER FUND $7,278.46 602 SEWER FUND $1,028.44 609 MUNICIPAL LIQUOR FUND $777.05 $96,739.07 Pre - Written Check $0.00 Checks to be Generated by the Computer $96,739.07 Total $96,739.07 -1496- CITY OF MOUND 06/18/159:48 AM Page i Payments Current Period: June 2015 Batch Name 062315HWS User Dollar Amt $83,850.12 Payments Computer Dollar Amt $83,850.12 $0.00 In Balance Refer 1 ARCTIC GLACIER PREMIUM ICE Cash Payment E 609- 49750 -255 Misc Merchandise For R ICE $165.84 Invoice 388516203 6/11/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $1.00 Invoice 388516203 6/11/2015 Cash Payment E 609 -49750 -255 Misc Merchandise For R ICE $34.43 Invoice 437516307 6/12/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $1.00 Invoice 437516307 6/1212015 Cash Payment E 609 - 49750 -255 Misc Merchandise For R ICE $108.47 Invoice 387516607 6/15/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $1.00 Invoice 387516607 6/15/2015 Cash Payment E 609 -49750 -255 Misc Merchandise For R ICE $136.39 Invoice 388515607 615/2015 Cash Payment E 609 -49750 -255 Misc Merchandise For R ICE $115.94 Invoice 387516404 6/13/2015 Transaction Date 6/16/2015 Due 12/31/2014 Wells Fargo 10100 Total $564.07 Refer 2 ARTISAN BEER COMPANY _ Cash Payment E 609 -49750 -252 Beer For Resale BEER $678.70 Invoice 3032250 5/14/2015 _ Transaction Date 6/1612015 Wells Fargo 10100 Total $678.70 Refer 3 BELLBOY CORPORATION _ Cash Payment E 609 - 49750 -210 Operating Supplies SUPPLIES, BAGS $10.30 Invoice 92136900 6/5/2015 Cash Payment E 609 -49750 -255 Misc Merchandise For R MDSE- CORKSCREWS $35.88 Invoice 92136900 6/512015 Cash Payment E 609 - 49750 -255 Misc Merchandise For R MDSE- STAINLESS SHAKER 3 PC SET $34.50 Invoice 92183600 6115/2015 Cash Payment E 609 -49750 -210 Operating Supplies SUPPLIES, BAGS $80.30 Invoice 92183600 6/1512015 Cash Payment E 609 -49750 -210 Operating Supplies SUPPLIES, BAGS $168.30 Invoice 92177800 6/12/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $329.28 Refer 4 BELLBOY CORPORATION _ Cash Payment E 609 - 49750 -253 Wine For Resale WINE $72.00 Invoice 48697500 6/12/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $1.55 Invoice 48697500 6112/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $1,807.00 Invoice 48697600 6/12/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $26.35 Invoice 48697600 6/12/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $5,656.55 Invoice 48606700 6/8/2015 -1497- CITY OF MOUND 06/18/159:47 AM Page 2 Payments Current Period: June 2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $2,079.85 Invoice 48591400 6/5/2015 Cash Payment E 609- 49750 -265 Freight FREIGHT $25.58 Invoice 48591400 6/5/2015 _ Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $4,762.63 Invoice 48714200 6/15/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $14,431.51 Refer 5 BENT BREWSTILLERY Cash Payment E 609 -49750 -252 Beer For Resale BEER $180.00 Invoice 000401 6/9/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $180.00 Refer 6 BERNICKS BEVERAGES AND VEN _ Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $150.75 Invoice 222706 6/3/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER Invoice 222707 6/312015 $737.50 Transaction Date 6/16/2015 Wells Fargo 10100 Total $888.25 Refer 7 BOOM ISLAND BREWING COMPA Cash Payment E 609 - 49750 -252 Beer For Resale BEER $68.00 Invoice 3798 5/28/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $68.00 Refer 8 COCA COLA BOTTLING- MIDWEST _ Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa COCA COLA PRODUCTS- MIX $277.68 Invoice 0188058914 5/12/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $277.68 Refer 9 DAHLHE/MER BEVERAGE LLC _ Cash Payment E 609 - 49750 -252 Beer For Resale BEER $1,411.80 Invoice 1159162 6/3/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $1,411.80 Refer 10 DAYDISTRIBUTING COMPANY Cash Payment E 609 -49750 -252 Beer For Resale BEER $1,112.12 Invoice 806445 619/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $1,112.12 Refer 11 HOHENSTEINS, INCORPORATED _ Cash Payment E 609 -49750 -252 Beer For Resale BEER $944.00 Invoice 767080 6/10/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $944.00 Refer 12 JJ TAYLOR. DISTRIBUTING MINN Cash Payment E 609 -49750 -252 Beer For Resale BEER $1,673.68 Invoice 2373456 6/9/2015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $38.80 Invoice 2373457 6/912015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Rasa MIX Invoice 2373458 6/9/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Refer ___13 JOHNSON BROTHERS LIQUOR - -1498- $179.00 Total $1,891.48 CITY OF MOUND 06/18/159:47 AM Page 3 Payments Current Period: June 2015 Refer 14 JOHNSON BROTHERS LIQUOR Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Rasa MIX $64.50 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $83.00 Invoice 5172772 5/29/2015 E 609 - 49750 -251 Liquor For Resale LIQUOR Cash Payment E 609 -49750 -253 Wine For Resale WINE CREDIT - $26.30 Invoice 528235 5/2912015 Cash Payment Transaction Date 6/16/2015 Wells Fargo 10100 Total $56.70 Refer 15 JOHNSON BROTHERS LIQUOR _ Cash Payment E 60949750 -254 Soft Drinks /Mix For Resa MIX $60.50 Invoice 5183313 6/10/2015 $161.50 Invoice 5177653 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $3,718.54 Invoice 5183309 6/10/2015 Wells Fargo 10100 Total Cash Payment E 609- 49750 -253 Wine For Resale WINE $2,027.60 Invoice 5183310 6/10/2015 Cash Payment E 609 - 49750 -440 Other Contractual Servic WASH WINDOWS INSIDE & OUT 5-4 -14 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Rasa MIX $24.00 Invoice 5183312 6/10/2015 Transaction Date 6/16/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $62.00 Invoice 5183311 6/10/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $1722 Invoice 5163558 5119/2015 611/2015 _ Transaction Date 6/16/2015 Wells Fargo 10100 Total $5,909.86 Refer 14 JOHNSON BROTHERS LIQUOR Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Rasa MIX $64.50 Invoice 5177654 6/312015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $4,641.33 Invoice 5177651 6/3/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $2,713.15 Invoice 5177652 6/3/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $161.50 Invoice 5177653 6/3/2015 _ Transaction Date 6/16/2015 Wells Fargo 10100 Total $7,580.48 Refer 16 M/NNEHAHA BUILDING MAINTENA _ Cash Payment E 609 - 49750 -440 Other Contractual Servic WASH WINDOWS INSIDE & OUT 5-4 -14 $65.19 Invoice 928039450 5/24/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $65.19 Refer 17 PARLEY LAKE WINERY _ Cash Payment E 609 -49750 -253 Wine For Resale WINE $201.00 Invoice 15047 611/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $201.00 Refer 18 PAUSTIS AND SONS WINE COMPA _ Cash Payment E 609 -49750 -253 Wine For Resale WINE $344.98 Invoice 8501976 6/8/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $7.00 Invoice 8501976 6/8/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $351.98 Refer 19 PHILLIPS WINE AND SPIRITS, INC _ Cash Payment E 609 - 49750 -253 Wine For Resale WINE Invoice 2798395 6/312015 -1499- $1,309.90 CITY OF MOUND 06/18/159:47 AM Page 4 Payments Refer 21 SOUTHERN WINE & SPIRITS OF M Cash Payment Current Period: June 2015 WINE Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $6,259.85 Invoice 2798394 6/3/2015 E 609- 49750 -251 Liquor For Resale LIQUOR Transaction Date 6/16/2015 Wells Fargo 10100 Total $7,569.75 Refer 20 PHILLIPS WINE AND SPIRITS, INC _ $39.00 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $876.25 Invoice 2802032 6/10/2015 WINE $1,370.00 Cash Payment E 609 -49750 -253 Wine For Resale WINE $925.50 Invoice 2802033 6110/2015 LIQUOR $968.84 Transaction Date 6/16/2015 Wells Fargo 10100 Total $1,801.75 Refer 21 SOUTHERN WINE & SPIRITS OF M Cash Payment E 609 -49750 -253 Wine For Resale WINE $2,682.96 Invoice 1291857 6/4/2015 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $1,027.67 Invoice 1291858 6/4/2015 Cash Payment E 60949750 -254 Soft Drinks /Mix For Resa MIX $39.00 Invoice 1291859 6/412015 Cash Payment E 609 -49750 -253 Wine For Resale WINE $1,370.00 Invoice 1294366 6111/2015 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $968.84 Invoice 1294365 6/11/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR CREDIT - $70.50 Invoice 9058342 614/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $6,017.97 22 SOUTHWEST NEWSPAPERS _ _Refer Cash Payment E 609- 49750 -340 Advertising 4 X 7.5 AD - SUMMER WEST PUBLICATION- $550.00 HWS Invoice 1796678 5/26/2015 Transaction Date 6117/2015 Wells Fargo 10100 Total $550.00 Refer 23 THORPE DISTRIBUTING COMPAN - _ Cash Payment E 609- 49750 -252 Beer For Resale BEER $49.65 Invoice 00772972 6/8/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $7,651.80 Invoice 898572 6/9/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $455.00 Invoice 898459 615/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $83.15 Invoice 898571 6/912015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $30.00 Invoice 898571 6/9/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER CREDIT - $128.00 Invoice 320043 619/2015 Cash Payment E 60949750 -252 Beer For Resale BEER CREDIT - $30.00 Invoice 320042 6/9/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER CREDIT - $50.00 Invoice 319998 5/18/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $300.00 Invoice 00772998 6/15/2015 Transaction Date 6/16/2015 Wells Farao 10100 Total $8,361.60 �_ �_.� -1500- CITY OF MOUND 06/18/159:47 AM Page 5 Payments Current Period: June 2015 Refer 24 VINOCOPIA, INCORPORATED _ Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $574.83 Invoice 0125880 6/4/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $6.00 Invoice 0125880 6/4/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $124.00 Invoice 0125881 614/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $4.00 Invoice 0125881 614/2015 Cash Payment E 60949750 -254 Soft Drinks /Mix For Resa SODA $80.00 Invoice 0125882 6/4/2015 Cash Payment E 609- 49750 -265 Freight FREIGHT $4.00 Invoice 0125882 614/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $792.83 Refer 25 WINE COMPANY _ Cash Payment E 609 -49750 -253 Wine For Resale WINE $340.00 Invoice 394995 6/4/2015 Cash Payment E 60949750 -265 Freight FREIGHT $6.30 Invoice 394995 61412015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $356.00 Invoice 395635 6/11/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $8.40 Invoice 395635 6/11/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $710.70 Refer 26 WINE MERCHANTS _ Cash Payment E 609 - 49750 -253 Wine For Resale WINE $4,106.00 Invoice 7033006 6/3/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $552.00 Invoice 7033995 6/10/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $4,658.00 ~� Refer 28 WIRTZ BEVERAGE MN BEER _ Cash Payment E 609 - 49750 -252 Beer For Resale BEER $69.30 Invoice 1090417867 6/10/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $8,418.56 Invoice 1090417866 6/10/2015 Transaction Date 6/1612015 Wells Fargo 10100 Total $8,487.86 Refer W 27 WIRTZ BEVERAGE MN BEER _ Cash Payment E 609 -49750 -252 Beer For Resale BEER $154.70 Invoice 1090414211 6/312015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $2,702.75 Invoice 1090414210 613/2015 Transaction Date 6/16/2015 Wells Fargo 10100 a Total $2,857.45 Refer 29 WIRTZ BEVERAGE MN WINE SPIRT _ Cash Payment E 60949750 -253 Wine For Resale WINE $688.00 Invoice 1080334356 6/11/2015 Cash Payment E 60949750 -251 Liquor For Resale LIQUOR $936.51 Invoice 1080334354 6/11/2015 -1501- CITY OF MOUND 06/18/159:48 AM Page 6 Payments Current Period: June 2015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Rosa MIX $47.88 Invoice 1080334355 6/11/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $676.41 Invoice 1080335314 6112/2015 _ Transaction Date 6/16/2015 Wells Fargo 1.0100 Total $2,348.80 Refer 30 WIRTZ BEVERAGE MN WINE SP/RI _ Cash Payment E 609 -49750 -253 Wine For Resale WINE $924.00 Invoice 1080331445 6/4/2015 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $1,719.31 Invoice 1080331444 614/2015 Cash Payment E 609 -49750 -253 Wine For Resale WINE $108.00 Invoice 1080331446 6/4/2015 Transaction Date 6/16/2015 Wells Fargo 10100 Total $2,751.31 Fund Summary 10100 Wells Fargo 609 MUNICIPAL LIQUOR FUND $83,850.12 $83,850.12 Pre - Written Check $0.00 Checks to be Generated by the Computer $83,850.12 Total $83,850.12 -1502- Batch Name 06- 15UBREFND Payments CITY OF MOUND 06/18/158:42 AM Page 1 Payments Current Period: June 2015 User Dollar Amt Computer Dollar Amt Refer 1 A & B TITLE LLC, TRUST ACCT $6,224.79 $6,224.79 $0.00 In Balance Cash Payment R 601- 49400 -36200 Miscellaneous Revenu 5733 SUNSET RD- UTILITY REFUND- A & B $979.89 TITLE Invoice 062315 6/1712015 Transaction Date 6/17/2015 Wells Fargo 10100 Total $979.89 Refer 2 ANCONA TITLE ESCROW _ Cash Payment R 601 -49400 -36200 Miscellaneous Revenu 4639 CUMBERLAND RD- UTILITY REFUND- $127.20 ANCONA TITLE Invoice 062315 6/17/2015 Transaction Date 6/17/2015 Wells Fargo 10100 Total $127.20 Refer 3 BURNET TITLE- EDINA _ Cash Payment R 601 -49400 -36200 Miscellaneous Revenu 5790 BARTLETT BLVD- UTILITY REFUND- $312.86 BURNET TITLE Invoice 062315 6/17/2015 Cash Payment R 601 -49400 -36200 Miscellaneous Revenu 2055 GRANDVIEW BLVD- UTILITY REFUND- $465.62 BURNET TITLE Invoice 062315 6/17/2015 Cash Payment R 601 -49400 -36200 Miscellaneous Revenu 2948 DICKENS LN- UTILITY REFUND- $195.33 BURNET TITLE Invoice 062315 Transaction Date Refer 6/17/2015 6/17/2015 4 EDINA REALTY TITLE Wells Fargo 10100 Total $973.81 Cash Payment R 601- 49400 -36200 Miscellaneous Revenu 6020 CHESTNUT RD- UTILITY REFUND- $384.03 EDINA REALTY TITLE Invoice 062315 6/17/2015 Transaction Date 6/17/2015 Wells Fargo 10100 Total $384.03 Refer 5 EXECUTIVE TITLE- WAYZATA Cash Payment R 601- 49400 -36200 Miscellaneous Revenu 2188 FAIRVIEW LN- UTILITY REFUND- $928.44 EXECUTIVE TITLE Invoice 062315 6/17/2015 Cash Payment R 601 - 49400 -36200 Miscellaneous Revenu 5047 EDGEWATER DR- UTILITY REFUND- $137.14 EXECUTIVE TITLE Invoice 062315 6117/2015 Transaction Date 6/1712015 Wells Fargo 10100 Total $1,065.58 Refer 6 HOME TITLE INC ESCROW CHECK _ Cash Payment R 601 - 49400 -36200 Miscellaneous Revenu 5248 SULGROVE RD- UTILITY REFUND- $794.48 HOME TITLE Invoice 062315 6/17/2015 Transaction Date 6/17/2015 Wells Fargo 10100 Total $794.48 Refer 7 LIBERTY TITLE INC. -ELK RIVER Cash Payment R 601 -49400 -36200 Miscellaneous Revenu 3140 WESTEDGE BLVD- UTILITY REFUND- $144.85 LIBERTY TITLE ELK RIVER Invoice 062315 6/17/2015 Transaction Date 6/17/2015 Wells Fargo 10100 Total $144.85 Refer 8 TRADEMARK TITLE SVCS, INC SV _ -1503- CITY OF MOUND 06/18/158:42 AM Page 2 Payments Current Period: June 2015 $6,224.79 Pre - Written Check $0.00 Checks to be Generated by the Computer $6,224.79 Total $6,224.79 1504- Cash Payment R 601 - 49400 -36200 Miscellaneous Revenu 2367 FAIRVIEW LN- UTILITY REFUND- $723.21 TRADEMARK TITLE SVG Invoice 062315 6/17/2015 Cash Payment R 601- 49400 -36200 Miscellaneous Revenu 4875 EDGEWATER DR- UTILITY REFUND- $195.64 TRADEMARK TITLE SVG Invoice 062315 6/17/2015 Cash Payment R 601 -49400 -36200 Miscellaneous Revenu 5883 IDLEWOOD RD- UTILITY REFUND- $836.10 TRADEMARK TITLE SVG Invoice 062315 6/17/2015 Transaction Date 6/17/2015 Wells Fargo 10100 Total $1,754.95 Fund Summary 10100 Wells Fargo 601 WATER FUND $6,224.79 $6,224.79 Pre - Written Check $0.00 Checks to be Generated by the Computer $6,224.79 Total $6,224.79 1504- MOUND CITY COUNCIL MINUTES June 9, 2015 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, June 9, 2015, at 7:00 p.m. in the council chambers of the Centennial Building. Members present: Mayor Mark Wegscheid, Council Members Heidi Gesch, Ray Salazar, Kelli Gillispie, and Jennifer Peterson Members absent: None. Others present: City Manager Kandis Hanson, Director of Finance /Clerk/Treasurer Catherine Pausche, City Attorney Melissa Manderscheid, Community Development Director Sarah Smith, Director of Public Works Eric Hoversten, Katie Morford, City Engineer, Bolton & Menk, Dan Faulkner, City Engineer, Bolton and Menk, , Building Official Scott Qualle, Kaite Morford, David Umbehocker, Jackie Piepcorn, Brooks Chandler, Brenda Fromm Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Wegscheid called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Approve agenda MOTION by Salazar, seconded by Gesch, to approve agenda. All voted in favor. Motion carried. 4. Consent agenda Gillispie requested the removal of Item 4G. MOTION by Salazar, seconded by Gesch, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $235,829.64 B. Approve minutes: May 26, 2015 regular meeting C. RESOLUTION NO. 15 -59: RESOLUTION APPROVING PUBLIC LANDS PERMIT FOR 4730 GALWAY ROAD DREDGE PROJECT D. Approve pay request No. 2 from Geislinger & Sons, Inc., in the amount of $198,597.97, for the 2014 Street, utility and Retaining Wall Improvements - West Three Points Boulevard utilities, City Project No. PW -14 -01 E. Approve pay request No. 2 from Widmer Construction, LLC, in the amount of $15,472.81, for work on the Bartlett boulevard Watermain Improvement Project, City Project No. PW -15 -09 F. Approve payment of invoice by Braun Intertec in the amount of $1,021.75, for construction testing services, City Project PW- 14 -01. G. Removed. -1505- Mound City Council Minutes —June 9, 2015 H. Adopt Public Gathering Permit for 2015 Fishing for Life special event at Surfside Park and Beach: Friday, June 19, 2015 1. RESOLUTION NO. 15 -60: RESOLUTION APPROVING VARIANCE FOR 5079 BARTLETT BOULEVARD (PLANNING CASE NO. 15 -01) - See replacement page J. RESOLUTION NO. 15 -61: RESOLUTION APPROVING PUBLIC GATHERING PERMIT FOR 2015 MUSIC IN THE PARK SPECIAL EVENTS AT SURFSIDE PARK AND BEACH AND WAIVING FEES DUE TO PUBLIC PURPOSE OF GATHERING. 4G. Action on resolution approving public gathering permit for 2015 Dog Days special event. Gillispie requested the item be removed from the consent agenda in order to abstain from voting due to her position as President of Westonka Community and Commerce. MOTION by Salazar, seconded by Gesch, to approve the following resolution. The following voted in favor: Wegscheid, Gesch, Salazar and Peterson. The following voted against: None. The following abstained: Gillisipie. Motion carried. RESOLUTION NO. 15 -62: RESOLUTION APPROVING PUBLIC GATHERING PERMIT FOR 2015 DOG DAYS SPECIAL EVENT AND REDUCING THE FEE DUE TO PUBLIC PURPOSE OF GATHERING: AUG 22, 2015 5. Comments and suggestions from citizens present on any item not on the agenda. None R1 Faulkner handed out an informational pamphlet from the Minnesota Pollution Control Agency (MPCA) describing the municipal storm water program. Faulkner stated the SWPPP and this presentation is an annual requirement and the purpose is to review the City's storm water system and to reduce polluted flows to bodies of water like Lake Minnetonka. Faulkner stated Mound is a MS4 (Municipal Separate Storm Sewer System) permitted city and is required to conduct this meeting and submit a report by the end of June. The objective of the SWPPP is to raise awareness of storm water processes and develop a plan to improve water quality. The requirements are to review what happened in the previous report and submit an update to the MPCA. Faulkner stated the City could do more outreach to the public on storm water practices and could partner with lake associations and MCWD on improving outreach. Another area to improve outreach is to develop a separate page devoted to storm water education and better links on the City website. Faulkner reviewed the other requirements of the MS4 General Permit that the City has accomplished, including a City ordinance amendment, storm water improvements made during street projects, and the spring and fall street sweeps. Areas for improvement include monitoring at least 20% of the outfalis each year and to develop more formalized policy and procedures regarding City efforts at storm water management. Mayor Wegscheid asked why we are doing this if our population is less than 10,000 and Faulkner said that population is only one factor and all lake cities are considered MS4. -1506- 7. Mound City Council Minutes — June 9, 2015 Qualle said the ordinance is written to ensure exterior work takes place on a timely basis. Qualle said staff has been working to get the property into compliance for over 18 months and said that neighbor complaints have increased and the commitments to complete the projects by the property owner have not been met. Qualle stated the owner is present. Qualle said he observed the owner and a colleague on the roof of the building on Friday, June 5th, and that he stopped by before tonight's meeting and said the rood was substantially complete. Other items that needed to be addressed on the outside of the structure included the removal of decks, which has been done, and which the City can't compel the owner to replace. Qualle said the chimney of the structure prompted the code enforcement concerns as it had begun to fall away and has since been removed ending the concern for an urgent hazard. David Umbehocker, owner, 4895 County Road 19, Minnetrista, addressed the Council by saying he is not a professional carpenter and tries to work within his means and feels he is close to being done with the work. Mayor Wegscheid asked when he will be done. David said most painting was done but some trim work is left and stated he needed a couple of weeks more to finish. City Attorney Manderschied stated the last time they talked, the owner indicated his intent to live in the property and now it is for sale. Umbehocker acknowledged the property is currently for sale. Salazar asked if the owner could comply by June 23`d and the owner said roof and trim will be complete by that date. Sarah Smith emphasized the next City Council meeting is scheduled for June 23 and the City would need to know the work is completed by the end of the day on June 17 to put this information in the next City Council packet and on the meeting agenda. Gillispie asked when the conversation between Manderschied and the property owner took place regarding when the work on the structure was to be completed. Manderschied stated it was the week before Memorial Day and the property owner hadn't spoken to her about selling the property and questioned Umbehocker on why he is putting time and money into the building when it might be torn down if sold. Umbehocker said he is doing it because the City is requiring him to improve the structure. Mayor Wegscheid asked Qualle to return to the podium and walk the Council and property owner through the six options to address the building code issues at the property. Qualle explained the six options. Mayor Wegscheid said he felt the only viable option to solve this situation is to declare the property a public nuisance and abate the nuisance condition and assess abatement costs against the property. Qualle agreed and said the owner needs to complete the on the roof and the former chimney exterior before the end of the business day on June 17. Umbehocker said he wanted to side the chimney area with imitation stone but wanted to wait until the realtor contract expired. Qualle said all he needs to do to meet code requirements is to paint it with a weather resistant paint. MOTION by Wegscheid, to authorize staff to draft a resolution to pursue the building code violations and abatement and cost recovery procedures in the event the building code issues are not resolved by the end of the day on June 17th. Gillispie seconded the motion. Salazar once again asked the owner if it was doable by the 17th and the owner said yes. All voted in favor. Motion carried. -1507- Mound City Council Minutes —June 9, 2015 Qualle gave an update on the Emerald Drive new construction situation and said the property was being readied for a home tour causing the street and work site to be very chaotic but that it was resolved by Friday, June 5th. Hanson asked Qualle to remind the builder to clean the street at their expense. 8. Information /Miscellaneous A. Comments /reports from Council Members /City Manager Mayor Wegscheid gave an update on the Lake Minnetonka Conservation District (LMCD) request to conduct Aquatic Invasive Species (AIS) inspections at Surfside Launch which was denied by the City Council. After the denial, discussions were held between Wegscheid, Gillispie, Gabe Jabbour and Jay Green from the LMCD around different approaches to responding to AIS in the lake. They all agreed that education about AIS is the greatest need rather than spot inspections of watercraft. The group contacted Westonka School District Superintendent Kevin Borg and agreed to work on creating a curriculum this summer to educate children in the Westonka school district throughout their education. Wegscheid said possible state funding may be available and the Mayor wanted to commend the LMCD for being flexible and thinking creatively on this issue. Hanson highlighted a two upcoming special occasions, including the June 25th Harbor Wine and Spirits Surfside Ale tasting /launch, with festivities to follow at Dakota Junction. Hanson stated the Spirit of the Lakes Festival is July 16 -18 this year and 81 more volunteers are needed to help out with the event. The emphasis on volunteering is to take shorter shifts lasting generally 2 to 3 hours. Hanson stated new events at the festival include a wake surf competition and brew fest tasting. Hanson noted this is the 10 year anniversary of festival. B. Minutes: Docks & Commons Commission (Draft): May 21, 2015 C. Reports: Finance Department: Apr 2015 YTD Harbor Wine & Spirits: May 2015 D. Correspondence: 9. Adjourn MOTION by Gesch, seconded by Salazar, to adjourn at 7:40 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk Mayor Mark Wegscheid -1508- o I Consulting Engineers & Surveyors 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 -1172 V, Phone (952) 448 -8838 • Fax (952) 448 -8805 www.bolton- menk.com June 17, 2015 Eric Hoversten, Director of Public Works City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: Bartlett Blvd. Watermain Improvements — Commerce Blvd. to Lost Lake Bridge City Project No. PW -15 -09 AET Invoice for Construction Testing Services Dear Eric: Attached please find American Engineering Testing, Inc. Invoice number 67250 dated 5/31/15 in the amount of $860.20 for construction testing services and reports for the Bartlett Boulevard Watermain Improvements — Commerce Boulevard to the Lost Lake Bridge project. Invoice number 67250 is in conformance with AET's April 3, 2015 proposal approved on April 7, 2015. 1 recommend payment of this invoice in the amount of $860.20 to American Engineering Testing, Inc. Sincerely, BOLTON & MENK, INC Daniel L. Faulkner, P.E. City Engineer HWOUN\ 012108982 \I_Cotres \E_Docs\2015- 06- 17_Ltr of Recda, AE-T Construction Services Inv.doc DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an eaual opportunity employer -1509- MOUND, CITY OF C/O BOLTON & MENK, INC 2638 SHADOW LN, SUITE 200 CHASKA, MN 55318 BILLING CONTACT: American Engineering Testing, Inc. 550 Cleveland Avenue North St. Paul, Minnesota 55114 Phone: (651) 659 -9001 Fax: (651) 659 1379 Federal Tax ID: 41- 0977521 HER UV-M'c4?1:4 M 1110 SCOPE OF WORK: CONSTRUCTION TESTIENG SERVICES SEE ATTACHED ITEMIZATION DUE DATE: 6130/2015 INVOICE CUSTOMER NUMBER NUMBER DATE 67250 5/31115 M00016 PROJECT MANAGER: D. VAN HEUVELN PROJECT NUMBER: 20 -13012 PROJECT: BARTLETT BLVD, WATERMAIN IMPR CITY PROJECT PW -15 -09 MOUND, MN For inquiries or additional information regarding this invoice, please contact 651 - 789 -4651 or email accounting @am engtest. com Remit payment to: 550 Cleveland Avenue North, St. Paul, MN 55114 Amount due this Invoice $860.20 AET Federal ID #41- 0977521 APS Federal ID #41- 1646054 550 Cleveland Aven, - t I St. Paul, MN 55114 Phone 651 -658 -9001 I Toll Free 60Q- 977.63641 a9b5i- 659.1379 I www.amengtest.com I AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. FEE SCHEDULE PROJECT TESTING SERVICES BARTLETT BOULEVARD WATERMAIN IMPROVEMENT BARTLETT BOULEVARD MOUND, MINNESOTA AET PROJECT No. 20 -13012 INVOICE No. 67250 AMERICAN ENGINEERING TESTING, INC. SERVICE DESCRIPTION PROJECT BUDGET ESTIMATED UNIT BUDGET UNITS RATE AMOUNT TOTAL AMOUNTS INVOICED TO DATE #Units Amount Invoice Amount 4/27/15 to 6/31116 #Units Amount Compaction Testing 1. Engineering Technician II travel time for soil compaction testing and MnDOT DCP testing(services provided on a will -call basis). per hour $74.00 $0.00 18.5 $1,369.00 4.5 $333.00 2. Personal or Company vehicle mileage (Engineers and Technicians). per mile $0.575 $0.00 506.0 $290.95 58.0 $3135 3. Soil compaction tests (nuclear gauge or sand cone) or DCP tests. per test $27.00 $0.00 15.0 $405.0(3 0.0 $0.00 4. Standard Proctor tests (Methods B or C). per test $120.00 $0.00 5.0 $600.00 0.0 $0.00 5. Sieve tests of granular fill and Class 5 aggregate base, per test $90.00 $0.00 1.0 $90.00 0,0 $0.00 6. Preparation of cohesive proctor sample, per test $60.00 $0.00 1.0 $60.00 0.0 $0.00 Concrete Testing 1, Engineering Technician I for testing of concrete (services provided on a wily call basis). per hour $71oD $0.00 2.5 $177.50 2.5 $177.50 2. Personal or Company vehicle mileage. per mile $0.575 $0.00 58.0 $33.35 58.0 $33.35 3. Curing, handling and compressive strength testing of concrete test cylinders (includes handling of non - tested cylinders). per cyl. $22.00 $0.00 4.0 $88.00 4.0 $86.00 4. Plastic concrete cylinder molds (4" x e" or 6" x 12 "). per mold $3.00 $0.00 4,0 $12.00 4.0 $12.00 5. Concrete cylinder pick -up service from jobsite. per trip $70.00 $0.00 1.0 $70.00 1.0 $70.00 Project Management & Coordination 1. Project Manager for coordination of AFT personnel and activities, attending meetings (if requested), consultation and report preparation, per hour $113.00 $0.00 3.5 $395.50 1.0 $113.00 2. Principal Engineer for special consultation and report review. per hour $165.00 $0.00 0.0 $0.00 0.0 $0.00 3. Personal or Company vehicle mileage, per mile $0.575 $0.00 0.0 $0.00 0.0 $0.00 TOTAL MONTHLY ESTIMATED BUDGET $0.00 INVOICED $3,591.30 INVOICE $860.21) TO DATE TOTAL -1511- Page 1 of 1 • f4A �I� Consulting Engineers & Surveyors 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 -1172 Phone (952)448- 8838• Fax (952)448 -8805 www.bolton- menk.com June 17, 2015 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2015 Crack Repair Project City Project No. PW -15 -07 Award of Bid Dear Mayor and Members of the City Council: The areas to be repaired with this project are the 2011 Street Reconstruction Project areas which include Ridgewood /Idlewood /Highland and the Southwest Island area. The contractor is required to complete this work by July 24, 2015 and no work can occur the week of July 13th. This will be followed by the Seal Coat Project to be completed sometime in August on only the Ridgewood /Idlewood /Highland section. Quotes were requested from four contractors with no response from one and another indicated they were too busy. The two quotes received on June 8, 2015 for the 2015 Crack Repair Project are shown below. 1. Precision Sealcoating, Inc. 2.Fahrner Asphalt Sealers LLC $6,187.50 $19,310.00 Precision Sealcoating, out of Princeton, WI, has successfully completed several crack sealing projects throughout both Minnesota and Wisconsin, including the City of Mound's 2010, 2011, 2012, 2013 and 2014 crack repair projects. It is our recommendation to award the 2015 Crack Repair Project to Precision Sealcoating, Inc. in the amount of $6,187.50. A resolution is included recommending award of contract in this amount to Precision Sealcoating, Inc. Sincerely, Bolton & M�eenk, Inc. Daniel L. Faulkner, P. E. City Engineer cc: Eric Hoversten, Director of Public Works DESIGNING FOR A BETTER TOMORROW Bolton & Menk m an equal opportunity employer -1512- CITY OF MOUND RESOLUTION NO. 15- RESOLUTION ACCEPTING BID FOR THE 2015 CRACK REPAIR PROJECT (PW- 15 -07) WHEREAS, the City has an annual road maintenance program consisting of crack repair and seal coating that is contracted work; and WHEREAS, this type of road maintenance is typically completed initially on streets that are four to six years old; and WHEREAS, the 2015 crack repair project area includes all of the bituminous streets reconstructed with the 2011 Street Reconstruction Project; and WHEREAS, the crack repair is estimated to cost less than $100,000, the statutory limit requiring public advertisement for bids; and WHEREAS, quotes were solicited and received on June 8, 2015 at the office of Bolton & Menk, Inc, and tabulated as follows: Precision Sealcoating, Inc. $6,187.50 Fahrner Asphalt Sealers LLC $19,310.00 AND WHEREAS, it appears that Precision Sealcoating, Inc. is the lowest responsible bidder, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota, that the Mayor and City Clerk are hereby authorized and directed to enter into a contract with Precision Sealcoating, Inc. in the name of the City of Mound for the 2015 Crack Repair Project in the amount of $6,187.50. Adopted by the City Council this 231d day of June 2015. ATTEST: Catherine Pausche, City Clerk -1513- Mark Wegscheid, Mayor CITY OF MOUND RESOLUTION NO. 15- RESOLUTION APPROVING LIQUOR LICENSE RENEWALS FOR 2015 - 2016 WHEREAS, the City Council through the Mound City Code, Chapter 6, Section 47, have established requirements for Liquor Licenses; and WHEREAS, the City Staff have reviewed the applications for Liquor Licenses and have found the applications to be complete for American Legion Post #398, Northern Tier Retail (SA), Al & Alma's Supper Club Corp, Wiilette Companies, Inc (Carbone's) and Dakota Trail, Inc.; and WHEREAS, the above applicants have made applicable payments, have the required liability insurance, have submitted an accountant's statement, if applicable, and have a satisfactory compliance check performance as verified by the City of Orono Police Chief; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota, hereby adopts a resolution approving the Liquor License applications for the period of July 1, 2015 through June 30, 2016 to the above named applicants. Adopted by the City Council this 23rd day of June, 2015. Catherine Pausche, Clerk -1514- Mayor Mark Wegscheid CITY OF MOUND RESOLUTION NO. 15- RESOLUTION APPROVING LIQUOR LICENSE RENEWALS FOR CATTAILS KITCHEN N' COCKTAILS FOR THE PERIOD JULY 1, 2015 THROUGH DECEMBER 31, 2015 WHEREAS, the City Council through the Mound City Code, Chapter 6, Section 47, have established requirements for Liquor Licenses; and WHEREAS, the City Council approved a new intoxicating on -sale liquor license and Sunday liquor license for Cattails Kitchen n' Cocktails, LLC on May 13, 2014; and WHEREAS, per Mound City Code, Chapter 6, Section 48, the Council may allow the "On- Sale" licensee to pay the fee in two installments for the license renewal, with one -half due on or before June 30 and the balance due on or before December 31; and WHEREAS, Cattails Kitchen n' Cocktails, LLC has paid one -half the liquor license renewal fee, submitted evidence of insurance and received a satisfactory compliance check performance rating as verified by the City of Orono Police Chief; and WHEREAS, per Mound City Code, Chapter 6, Section 47, the licensee is required to file with the City Clerk an accountant's statement made by a certified public accountant that shows the total gross sales and the total food sales of the restaurant for the 12 -month period immediately preceding the date for filing the renewal application; and WHEREAS, Cattails Kitchen n' Cocktails, LLC received a certificate of occupancy on September 19, 2014 and has not been operating a full 12 months; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota, approves the renewal of an intoxicating on -sale liquor license and Sunday liquor license for Cattails Kitchen n' Cocktails, LLC the period July 1, 2015 through December 31, 2015 and waives the accountant's statement requirement for this period. Adopted by the City Council this 23rd day of June, 2015 Catherine Pausche, Clerk -1515- Mayor Mark Wegscheid Executive Summary TO: Mound City Council and Staff FROM: Sarah Smith, Community Development Director Rita Trapp, Consulting City Planner DATE: June 16, 2015 SUBJECT: Planning Case No. 15 -04 Expansion Permit for 4317 Wilshire Boulevard REQUEST SUMMARY The applicant, Steve Shellenbaum, has applied for an expansion permit to allow for a house /garage remodel project at his property located at 4317 Wilshire Bouelvard. The property is located on the east side of Wilshire just south of the City's border with Spring Park. The 5,579 square foot property has an existing home that was constructed in 1951. An expansion permit is being requested to allow the removal of the existing one -car garage and replacement of it with a 20 foot by 29 foot garage with a master bedroom suite on the second level. Additional changes to the property proposed as part of this project include an additional retaining wall next to garage to assist with stormwater management, removal of a shed, redesign of the front entry area, addition of a second -story dormer on the front, the replacement of the existing stoop and steps behind the garage with an apron; also new siding and roof. The applicant is not expanding further into the setback area with any of these projects. PLANNING COMMISSION REVIEW AND RECOMMENDATION The Planning Commission reviewed this case at their June 2, 2015 meeting. Draft minutes from the meeting have been prepared for your review. Discussion at the meeting provided clarification that the second floor observation deck that Staff understood was new is actually already there. The Planning Commission was also able to confirm that the paver patio that is noted on the survey as to be removed was replaced with a deck many years ago. The Planning Commission unanimously recommended approval of the expansion permit with conditions 2 through 9 and findings as proposed by Staff. Condition number 1 was not included because it referred to the second floor observation deck that is already in existence. RECOMMENDATION Given Staff and the Planning Commission recommendation for approval, a resolution has been prepared for your consideration. ADDITIONAL COMMENT As provided by Minnesota Statutes 15.99, Subd 3 (f), the City of Mound, on June 3, 2015, executed a 60- day extension related to the required timeline for action on the application. With the extension, the new deadline for action on the application is August 3, 2015. 123 :- 11516 ?ird Street, Suite 100, Minneapolis, Minnesota 55401 (612) 38 -0800 Fax (612) 338 -6838 RESOLUTION NO. IS- RESOLUTION APPROVING EXPANSION PERMIT FOR 4317 WILSHIRE BOULEVARD PLANNING CASE NO. 15 -04 PID NO. 19- 117 -23 -13 -0002 WHEREAS, the applicant, Steve Shellenbaum, submitted a request for an expansion permit to allow for a house and garage remodel project on his existing property; and WHEREAS, the property is located in the R -1A single- family residential zoning district; and WHEREAS, the home, which was built in 1951, is located 18.8 feet from the front property line; and WHEREAS, the applicant is proposing to replace the existing one car garage with a two car garage and second story master suite; and WHEREAS, City Code Section 129 -40 (a) outlines the criteria for granting an expansion permit which is provided below: (1) the proposed expansion is a reasonable use of the property considering: a. function and aesthetics of the expansion. b. absence of adverse off -site impacts such as from traffic, noise, odors and dust. c. adequacy of off- street parking. (2) exceptional or extraordinary circumstances justifying the expansion are unique to the property and result from lot size or shape, topography, or other circumstances over which the owners of the property since enactment of this chapter have had no control. (3) the exceptional or extraordinary circumstances do not result from the actions of the applicant. (4) the expansion would not adversely affect or alter the essential character of the neighborhood. (5) the expansion requested is the minimum needed �j WHEREAS, details regarding the requested expansion permit for the proposed project are contained in the Planning Commission report for the June 2, 2015 -1517- meeting and the submitted application and supporting materials from the applicant; and WHEREAS, Staff recommended approval of the expansion permit subject to conditions; and WHEREAS, the expansion permit request was reviewed by the Planning Commission at its June 2, 2015 meeting; and WHEREAS, the Planning Commission unanimously voted to recommend Council approval of the expansion permit as recommended by Staff; and WHEREAS, the City Council reviewed the variance requests at its June 23, 2015 meeting and determined that approval would allow the property to be used in a reasonable manner; and WHEREAS, the City Council's decision on the expansion permit application was made within the timelines included in Minnesota Statutes 15.99; and WHEREAS, in granting approval, the City Council makes the following findings of fact: The criteria of City Code Section 129 -40 (a) are being met. 2. Improvements to the residential use of this property are in keeping with how it is zoned and guided in the comprehensive plan. The desire for a two -car garage and a second floor master suite is reasonable for a residential property. 4. The property is slightly undersized and has limited buildable area between the 20 foot front yard setback and the 50 foot shoreland setback. The applicant is also working within the confines of the original placement of the home in 1951. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby approve the expansion permit with the following conditions: Applicant shall be responsible for payment of all costs associated with the land use request. No future approval of any development plans and /or building permits is included as part of this action. 3. Applicant shall provide all required information upon submittal of the building permit application. -1518- 4. Impervious surface coverage shall be less than 40% of the site. Hardcover calculations will be verified as part of building permit process. 5. Applicant shall be responsible for procurement of any and /or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. 7. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodplain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant is directed to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. Adopted by the City Council this 23`d of June, 2015. Attest: Catherine Pausche, Clerk Mark Wegscheid, Mayor -1519- MINUTE EXCERPTS MOUND ADVISORY PLANNING COMMISSION JUNE 2, 2015 Chair Penner called the meeting to order at 7:00 pm. ROLL CALL Members present: Chair Cynthia Penner; Commissioners Jason Baker, Jeffrey Bergquist, Doug Gawtry, Jameson Smieja, and Bill Stone. Members absent: David Goode, Pete Wiechert and Jennifer Peterson. Staff present: Community Development Director Sarah Smith, Consultant Planner Rita Trapp and Secretary Jill Norlander. Members of the public: Andrew Johnsrud (Watertown); Steve Shellenbaum (4317 Wilshire Blvd); Gary Vogetl (4313 Wilshire Blvd); Al & Kathy Leach (2645 Shannon La); Brian Nelson (2620 Tyrone La); Lauren Mattioli (4730 Galway Rd); Justin Rock (4730 Galway Rd); Barry Todd (5139 Waterbury Rd); Amy Buie (5139 Waterbury Rd); Christine Ralston (2945 Cambridge La); Connie Meyer (4731 Carlow Rd); Katia Carroll (5159 Waterbury Rd); Dan Swanson (2560 Wexford La) A. PC Case 15 -04 Expansion Permit for House remodel /addition 4713 Wilshire Blvd Applicant: Steve Shellenbaum Rita Trapp introduced the application. The applicant, Steve Shellenbaum, has applied for an expansion permit to allow for a house /garage remodel project at his property. The property is located on the east side of Wilshire Blvd just south of the City's border with Spring Park. The 5579 square foot property has an existing home that was constructed in 1951. The portion of the project that requires an expansion permit is the removal of the existing one -car garage and its replacement with a 20 foot by 29 foot garage with a master bedroom suite on the second level. The survey shows that the patio is to be removed and replaced by a deck. The deck is already there. Staff will work with the property owner to get the survey updated to accurately reflect current conditions. Staff recommends approval of the expansion permit with conditions Nos. 1 -9 and findings of fact Nos. 1 -4. Smieja asked if the observation deck was already in place. Trapp said they are formalizing the observation deck and putting the deck over the bay window would require a variance. -1520- Steve Shellenbaum (4317 Wilshire Blvd) clarified that the observation deck on the rear of the house has been there a long time, including the spiral staircase. The house is being resided and reroofed. Smieja inquired as to the impact of that information about the observation deck. Smith and Trapp both said to strike the first condition. MOTION by Gawtry, second by Stone, to approve the expansion permit with recommended conditions 2 -9 and findings of fact 1 -4. MOTION carried unanimously. -1521- .. . ,. ., TO: FROM: DATE: PLANNING CASE NO. SUBJECT: APPLICANT: LOCATION: MEETING DATE: COMPREHENSIVE PLAN: ZONING: BACKGROUND Planning Commission Rita Trapp, Planning Consultant Sarah Smith, Community Development Director May 28, 2015 15 -04 Expansion Permit Steve Shellenbaum 4317 Wilshire Boulevard (PID No. 19- 117 -23 -13 -0002) June 2, 2015 Low Density Residential R -SA Single Family Residential HK 3i The applicant, Steve Shellenbaum, has applied for an expansion permit to allow for a house /garage remodel project at his property located at 4317 Wilshire Boulevard. The property is located on the east side of Wilshire just south of the City's border with Spring Park. The 5,579 square foot property has an existing home that was constructed in 1951. The request involves a number of projects. The projects that require an expansion permit include the removal of the existing one -car garage and replacement of it with a 20 foot by 29 foot garage with a master bedroom suite on the second level. The expansion permit also involves the construction of the observation deck over the living room. City Code Section 129 -40 (a) states that an expansion permit for a nonconforming structure may be granted to provide relief to the landowner where the application of the City Code imposes practical difficulties. In determining whether practical difficulties exist, the City Council shall evaluate the following criteria: 1522- (1) the proposed expansion is a reasonable use of the property considering: a. function and aesthetics of the expansion. b. absence of adverse off -site impacts such as from traffic, noise, odors and dust. c. adequacy of off - street parking. (2) exceptional or extraordinary circumstances justifying the expansion are unique to the property and result from lot size or shape, topography, or other circumstances over which the owners of the property since enactment of this chapter have had no control. (3) the exceptional or extraordinary circumstances do not result from the actions of the applicant. (4) the expansion would not adversely affect or alter the essential character of the neighborhood. (5) the expansion requested is the minimum needed. 60 -DAY PROCESS Pursuant to Minnesota Statutes 15.99, the City of Mound has sixty (60) days to approve or deny the land use request unless an extension is executed by the City in accordance with state rules. Staff deemed the application to complete on April 6, 2015 following receipt of supplemental information related to the application that was submitted previously and deemed complete. Minnesota Statutes 645.15 sets forth the procedures for determining "Day 1 for the purpose of application of the 60 -day rule and was determined to be April 7, 2015. The current deadline for action on the application is on or before June 5, 2015. Members of the Planning Commission and applicant are advised that the City will executing a 60 -day extension as provided by Minnesota Statutes 15.99. SITE INFORMATION The 5,579 square foot shoreland property is located along Wilshire Boulevard. The existing, nonconforming home is built within the 50 foot shoreland setback and is only 18.8 feet from the front property line. An expansion permit is being requested so the applicant can replace the existing one car garage with a two car garage with a second story master suite. The applicant will also be adding a second level observation deck above the living room that will extend into the shoreland setback area. Additional changes proposed as part of this project include an additional retaining wall next to the garage to assist with stormwater management, removal of a shed, redesign of the front entry area, addition of second -story dormer on the front, and the replacement of the existing stoop and steps behind the garage with an apron. The applicant is not expanding further into the setback area with any of these projects. -1523- STAFF /CONSULTANT /AGENCY REVIEW Copies of the request and supporting materials were forwarded to all City departments for review and comment. Members are advised that some comments received during review have been addressed and are therefore not included in this report. See additional comments provided below: Amanda Bednar, Based on preliminary review, it appears this project is under our MCWD disturbance requirements for an erosion control permit. The parcel is almost entirely in the floodplain based on Hennepin's site. Depending on specifics of the project, if it results in any decrease in storage capacity below that OHW a permit may be required. Dan Faulkner, Applicant will be required to demonstrate how the retaining walls City Engineer proposed will contain stormwater drainage on the property and not impact the neighbors. Catherine Pausche I have no comment. Finance Director Greg Pederson, There are no fire safety or life safety concerns with this project. Fire Chief Melissa Manderschied, The relevant guidance is provided in Section 129- 35(a)(5)(b) and City Attorney 129 -35(b) as well as 129 -40. The Council will need to make the findings in (a). DISCUSSION An expansion permit is needed as the front corner of the garage is located only 18.8 feet from the front property. The applicant is proposing an addition to the side of the garage to make it into a two -car garage. The addition will also include 8 feet on the rear of the garage and a new second story master suite. An expansion permit is also needed for the second story observation deck over the living room. The living room is almost entirely within the 50 foot shoreland setback area. City Code limits decks to the same shoreland setback as principal structures. Thus, the proposed deck will need to be approved. The south and north elevations provided by the applicant indicate that the deck is intended to extend to a line above the edge of the bay window. Staff recommends that the deck be limited to the main living wall rather than the bay window. -1524- • Staff has confirmed with the Building Official that it is allowable by code to have a crawl space entrance within the garage. Staff suggests the applicant contact the Building Official related to information that will be required for the house remodel /addition project. • The proposed hardcover calculations provided by the applicant indicate that hardcover will be 18 square feet under the 40% limit. Verification will occur as part of the building permit process. • Minimum construction elevation required to be at or above the Regulatory Flood Projection Elevation (933.0) or three feet above the OHWM wetland. STAFF RECOMMENDATION Staff recommends that the Planning Commission recommend that the City Council approve the expansion permit for this site subject to the following conditions: 1. The second floor observation deck shall be revised so as to not extend closer to the lakeshore than the primary living room wall. 2. Applicant shall be responsible for payment of all costs associated with the land use request. 3. No future approval of any development plans and /or building permits is included as part of this action. 4. Applicant shall provide all required information upon submittal of the building permit application. 5. Impervious surface coverage shall be less than 40% of the site. Hardcover calculations will be verified as part of building permit process. 6. Applicant shall be responsible for procurement of any and /or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 7. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. 8. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. -1525- 9. Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodplain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant is directed to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. in recommending Staff approval, the following findings of fact are offered: 1. The criteria of City Code Section 129 -40 (a) are being met. 2. Improvements to the residential use of this property are in keeping with how it is zoned and guided in the comprehensive plan. The desire for a two -car garage and a second story observation deck is reasonable for a residential property. 4. The property is slightly undersized and has limited buildable area between the 20 foot front yard setback and the 50 foot shoreland setback. The applicant is also working within the confines of the original placement of the home in 1951. CITY COUNCIL REVIEW In the event a recommendation is received from the Planning Commission, it will be forwarded to the City Council for action at an upcoming meeting. At this time, the tentative meeting date is Tuesday, June 23, 2015. -1526- EXPANSION PERMIT AA MOUN APPLICATION 2415 Wilshire Boulevard, Mound, MN 553- - Phone 9521172 -0600 FAX 952-472 -0620 Application Fee and Escrow Deposit required at time of application. Case No. 5'6 Please type or print legibly SUBJECT Address l -"-< / °,._ f Aets' AJ P64 1'l d'-71 i1W PROPERTY LEGAL Lot Block DESC. Subdivision PID # Zoning: R1 R1A R2 R3 81 B2 83 (Circle one) PROPERTY Name C; i6 i° Ae�l -GIAQVI-,, Email SS'S e91 �G� COM OWNER Address q-3/7 W :AYl ke glad Phone Home 610- m'9Zy% Work0Z VZ -12!g7 Fax APPLICANT Name ®Wdyf fr Email (IF OTHER THAN Address OWNER) Phone Home Work Fax 1. Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property? Yes ( A) No ( ). If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. pp C wc.i 6W�V"' 2. Detailed description of proposed construction or alteration (size, number of stories, type of use, etc.): Ze ^1-41^ .0 it a4tal�.YGMA) • 16 m 1 ll r5,t' -h Z any- Ntob) {Vik4& r- �„gv �r Expansion Perini nformatlo (1/2/2015) Page 4 of 6 -1527- Case No.. IS _Dq 3. Please complete the following information related to the property and building's conformity with the zoning regulations for the district in which it is located including the expansion permit request. SETBACKS: ft. REQUIRED ft. Front Yard: (NSEW) Z//o ft. Side Yard: ( N S E W) to ft. Side Yard: (NSEW ft. Rear Yard: ( N S E W) ft. Lakeside: ( N S E W ) ft. (NSEW) ft. Street Frontage: ft, Lot Size: sq ft Hardcover: sq ft REQUESTED (or existing) 1919 ft. 0 ft. 7. '8 ft. 9, so ft. ft. ft. sq ft sq ft EXPANSION itZ ft. O ft, O ft. ft. O ft. ft. ft. sq ft sq ft 4. Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes ( ), No (A. If no, specify each non - conformity: Odi I 5gy�,C iP1Q0 -e :� M,?kg5r Eel *rcdaKW / ov soxmc _Se'ttahfrG'Ise. 5. Are there exceptional or extraordinary circumstances justifying the expansion unique to the property such as lot size or shape, topography or other circumstances over which the owners of the property since enactment of this chapter have no control? Please check all that apply: ( ) too narrow ( ) topography ( )soft ( ) too small () drainage ( ) existing situation ( ) too shallow shape ( ) other: specify 63 Zo' ®,¢w veh-sus q)v ey -P u.e de Qlbhs Y-Ae -Some iP 1QA1& CIS e a.r ly e�c,3 y�yg e A1W 4' ° gdd.,ri" wr dfAi don4jms 1 `C90-4 7-,' se-406-k- X10, Expansion Permit Information (1/2/2015) Page 5 of -1528- Case No. 1��bq 6. Were the exceptional or extraordinary circumstances described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes ( ), No (ap. If yes, explain: 7. Were the exceptional or extraordinary circumstances created by any other person -made change, such as the relocation of a road? Yes ( ), No (7(). If yes, explain: 8. Are the exceptional or extraordinary circumstances for which you request an expansion permit peculiar only to the property described in this petition? Yes (X), No ( ). If no, list some other properties which are similarly affected? a F 1I+ r I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I acknowledge that I have read all of the variance information provided. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Owner's Signature Date Applicant's Signature Date Expansion Permit Information (1/2/2015) Page 6 of 6 -1529- Shellenbaum 4317 Wilshire Blvd Date: 2 -16 -15 Subject: Improvement plan for Steve Shellenbaum home located at 4317 Wilshire Blvd Abstract: Review the plan for my house project. Improvement plan on subject property will provide better livability from this property. Remove existing attached small, one car garage, replace with a finished size of approximately 20 x 29 garage meeting setback requirements. This will facilitate a 2 car garage. Above the garage, a master bedroom suite will be added. There will be a new dormer above the entryway with a covered porch above. General Site Information: • Electrical service to the home will be upgraded. The location of the main panel will remain the same, which is in the current garage. Incoming electrical service will be replaced and increased in service size to meet current code requirements. Currently the power comes to the home overhead the existing garage. I anticipate the new incoming service will run under the main slab. • White fence on property front will remain. White fence section by driveway will be shortened. • New driveway will be provided after project completes • Telephone land line to be removed from home and not re- connected at this time • Garage floor grade will be raised approximately 8" to provide both a reasonable egress to home of minimum floor height of 933' -3 ". As outlined in Gene Allen plan, this will require 1 step between the first floor and the slab of the garage. Drainage will improve as existing garage door entryway pad has settled towards the garage door resulting in a non -ideal doorfreezing situation on occasion. • Garage will be sheet rocked including the ceiling per code, see Gene Allen plan. • There is a crawlspace access currently that will move to other side of the property. Currently this is on north side of the home, and future will be the south side. Design: • Proposed two car garage will be entirely new construction, including proper frost footings as detailed in Building plan by Gene Allen Design. • Project will be according to the plan of the submitted proposal from Gene Allen design • The roof lines will match the existing, and the home will stay at the same overall height. • Roof will have old furnace chimney stack penetration removed in front of home. Membrane roof and scuppers will be utilized on the observation area. • Roof will need to be built out somewhat on the existing house "eves" to feature the overlap in the design plan of 12 and 16 inches, this dimension is less as of today • New garage on main floor will have a man door and a small overhead door should there be a need to get a piece of equipment into the back yard • Construction materials to be per the plan submitted. Colors TED • Entire home will receive new siding; windows will be reused on the main structure. -1530- Steve Shellenbaum -4317 Wilshire Blvd Shellenbaum 4317 Wilshire Blvd Setbacks & Hardcover: • Front porch grade area will retain same location. Existing cement entryway step will be removed and a similar unit replace • Off the existing living room, the current cement stoop and an entry door to the living room area will be removed. The land around the removed stoop will be graded as appropriate. • Last year the shoreline on the property was set to Minnehaha watershed standard by Concept Landscaping. The lakeside setback is not expected to cause issue. All construction will not encroach on 50' setback from OWW of 929.8 • Side setback is to code. Area in between north setback and property line currently hardcover, after the project, this area will be soft cover. • Project will meet hardcover requirements of lot of record. • The setback from Wilshire Blvd on this project is the same as current condition. Sarah asked for expansion permit process as the new garage will be "expanded" as to making the structure wider, moving from a non 2 car garage to a two car garage. • There will be a retaining wall for drainage purposes between my home and my neighbors to the north. All drainage from my property will not drain to neighbor's property. Proposed House Interior Changes • Upper floor observation deck will be added • There will be a new house access door from the main home to the garage on lower level. • Master suite will have a complete bathroom, with shower, toilet, and dual sinks. • Master suite will also have walk in closet space • Laundry room washer and dryer will move from entryway to 2nd floor location. • Additional furnace / AC unit will be added to 2nd floor to provide improved comfort for 2nd floor. Existing home has a furnace in the crawl space horizontal from the rafters. This has proven somewhat inadequate for 2 "d floor comfort as the supply lines run into an outer "eve" versus remaining in the walls of the home. Condenser unit future location will be on north side of home • Stairs on home will remain in same location. Water softener system will remain under the stairs. • There will be two new doors on the upper floor. Door 41 will look to the west over Black lake, and door #2 will provide egress to the deck on the east side of the home. Both areas to have conforming handrails installed, the east side is believed to be conforming at this time, minor revisions are expected. -Steve Shellenbaum -1531- Steve Shellenbaum - 4317 Wilshire Blvd Fx�r�J/�G rl HARDCOVER CALCULATIONS D-- _ (IMPERVIOUS SURFACE COVERAGE) PROPERTYADDESS: y3 17 /tT / / /2E BLdO. DRIVEWAY, PARKING OWNER'S NAME: TiE // /C°i✓ Ld/ 3EC4 6.✓d luM LOT AREA SQ. FT. X 30% = (for all lots) ......... ............................... DRIVEWAY, PARKING 'rorva x LOT AREA -6-96-0 SO. FT, X 40% = (for Lots of Record) ............................. 23 8 6dsting Lots of Record may have 40 percent coverage provided that techniques are utilized, as outlined in Zoning Ordinance Section 129 -385 (see back). A plan must be submitted and approved by the Building Official. LENGTH WIDTH SO FT HOUSE X = /Z 6-5 X = TOTALHOUSE ..................... ............................... DETACHED BUILDINGS J/'/6D x = Z 8 (GARAGE/SHED) X - /Z 65 W //72 /o TOTAL HARDCOVER / IMPERVIOUS SURFACE .................... ............................... 2 6.13 UNDER / VER ndicate difference) ..................................... ............................... Z 2 9 PREPAREDBY DATE Revised 1/10 -1532- Ek / Trl/v C TOTAL DETACHED BUILDINGS ............................... DRIVEWAY, PARKING 'rorva x AREAS, SIDEWALKS, ETC. �dICAY6K K 6 X "IAI k Oc /yfu�e� x __ 937 Ctm,r. Aga e.✓ /Z TOTAL DRIVEWAY, ETC ......... ............................... DECKS open decks (1/4° min. X = Opening between boards) with a pervious surface under are not x = counted as hardcover. OA /C!! ,S6ROoJ'X g>Fd't2 YyJ"o= YH TOTALDECK ........................ ............................... F� *vr frov.* to x J+OFG✓AGk - 62 co,A,r. trejPs- 26 G( 10A -ldGc✓ GU ELt x - 9 TOTALOTHER ..................... ............................... /Z 65 W //72 /o TOTAL HARDCOVER / IMPERVIOUS SURFACE .................... ............................... 2 6.13 UNDER / VER ndicate difference) ..................................... ............................... Z 2 9 PREPAREDBY DATE Revised 1/10 -1532- Ek / Trl/v C P�apasE'o HARDCOVER CALCULATIONS (IMPERVIOUS SURFACE COVERAGE) 9 PROPERTY ADDESS: 41117 BG//D. 1 OWNER'S NAME: LOT AREA SQ. FT. X 30% = (for all lots) ......... ............................... [� LOT AREA 3-9 6'0 SQ. FT. X 40% = (for Lots of Record) ............................. 2 se) . Eristing Lots of Record may have 40 percent coverage provided that techniques are utilized, as outlined in Zoning Ordinance Section 129 -385 (see back). A plan must be submitted and approved by the Building Official. LENGTH WIDTH. SO FT HOUSE X = /L65- �iC G/'Dl no X /00 / P /ON = 297 TOTAL HOUSE ..................... ............................... /502 DETACHED BUILDINGS X = (GARAGE /SHED) X TOTAL DETACHED BUILDINGS ............................... DRIVEWAY, PARKING '01-1116*W4 9' X = �d AREAS, SIDEWALKS, cazhr' iR6N Cie 0) 36 ETC. CG+yO ro t r) = 60 srooP - SO Germ(, r 06cickAfv6lkc..uu<N3 /27 �Z 0 TOTAL DRIVEWAY, ETC... ...... ............................... DECKS open decks (1/4" min. X Opening between, boards) with a X pervious surface under are not counted as hardcover. X — TOTALDECK ........................ ............................... X - 9x /TlclPCrB TOTALOTHER ................. ..........................4.... I... tk.. TOTAL HARDCOVER/ IMPERVIOUS SURFACE .................... ............................... NDEOVER (indicate difference) ..................................... ............................... o PREPARED BY li l4x-,d ,g r 4 /.uo cu rr1 /NC° DATE -�'- 27 -/S Revised 1/10 —1533— /�,ts'G/lGfFD AILM °ot Ir tn aq iv a M rA H i 0 0 N r . n p pQ W J � N AILM °ot Ir tn aq iv a M rA H i 0 0 z OO (n 0 >_ O..4z0 < Z�- >WaXz u` MI X ,.a Q z (1) LL w ,yo t/i x 1r- z o F F" z Qz� -1(-) O QrAco z LL z Ix Q,'-aN z VE-+O= w MJa Z z Nrl 7w 0 Z 0 W a =' w= MI FY 8 .may ,yo � Y� �c sFG2 M a0 >lyel[ S. �e OAp V �JJ SE. s, ��4, 00, A, le X yy ov IN 8 4L r rA kx' 0 -\` }c -. 1 0 T,'O o ✓ FY � �O p Yt 4 m na_ f p o 4 m C-J4•r �y.pOrrO M1� � 101 LyQD C a« c Nrl y�L.8Oi ZZNam.�n OO °Oa�vm c ocp 00 30 onoL cn EP000 cn N 3� ~ ;00 °� p1 w S a >O 0.1C LN Am kx' 1 0 T,'O o ✓ �O p Yt 4 m p o m C-J4•r �y.pOrrO 0 r >r LyQD C a« c t�imG o.mo LV.�M y�L.8Oi ZZNam.�n °Oa�vm c ocp 00 30 onoL cn EP000 Dox Y/ g ;00 °� ao COOOgo a >O 0.1C LN Am py -00 OD tlp5 E p nor a vo t«®°€ yty/ o W� •iV rC 0 °p� u G �imr �a c 3t �'os o IoU gmE u ° v� vdO- `o �p.8�t S z aik o qo o W ®gJO$ «°bd t E p # # «'m 'd0 � a cc"m 06 Sm0 V 'O ¢Q ®� w �6 sit � 0 4 r m > «a g o ` np'o_ «o 3 CM 0C `o v =uN0 6 o'> Y .. tnVD°. we J rLS+�D OZ ✓S I; o�. d i� IIio S� w z r 4 � CY m � z l -1535- •7 b l i t �.- ---- -- p f� 1536 �z l 7-1 r MIT �t�lilri E3P AT LAP I P j H6 6 -1538- Ix Iwo � '.� I• , 1 1 +�� ! � : MI./ 1� E a .a. ��.4: ,1 �� V { 1 ��• . `S ....rdt�, •+ .f • __ r.��' i - ..�..�••.. � .a -1539- M•F � �1 5 _ - -�►- • _ vYV Ix Iwo � '.� I• , 1 1 +�� ! � : MI./ 1� E a .a. ��.4: ,1 �� V { 1 ��• . `S ....rdt�, •+ .f • __ r.��' i - ..�..�••.. � .a -1539- M•F � �1 5 _ Ix Iwo � '.� I• , 1 1 +�� ! � : MI./ 1� E a .a. ��.4: ,1 �� V { 1 ��• . `S ....rdt�, •+ .f • __ r.��' i - ..�..�••.. � .a -1539- M•F � �1 .�. ` . ' •� ♦ +f •n i : • • - yr .fir' —® CIO W LL sk- UL Jul. wIII AL 1-va LL • ra `s, ®.. p..a, -. W •- .1�p: �,�1 i a •• '}.� \J .. �J�.�l i. • IQ, VIP id ® y MIX IL IL lip T � {� I .� a � I b ♦ y emirs 2 ` • . ° e � , � � , , ' I _ � ° T r4 „a{ . ` 1540 Cl 2 �zq 41L S 16 N— go � Q. 77- vol.Lioav P%Brq 'COT I c; YS I '7v CS tj M� Im 0=1 a -1541- IL a -1541- -1542- Executive Summary gin TO: Mound City Council and Staff FROM: Sarah Smith, Community Development Director Rita Trapp, Consulting City Planner DATE: June 16, 2015 SUBJECT: Planning Case No. 15 -11 Variance for 5139 Waterbury Road REQUEST SUMMARY The applicant, Amy Buie, has applied for a variance to allow the screening of a portion of the deck on the rear of the existing home at 5139 Waterbury Road. The irregularly shaped 6,000 square foot property is located on Waterbury Road just east of Tuxedo Boulevard. The existing home and garage were constructed in 2007. The home was constructed with the ledger board for the construction of decks on the south side of the home. The applicants are currently in the process of constructing two conforming decks. The first deck extends along the side and rear of the home along the first level. The second deck is located on the second story of the home above a portion of the first floor deck. After further consideration, the applicant has determined that she would like to screen in the portion of the lower deck that is under the second floor deck. As noted in the attached planning report, the City's zoning regulations have a 10 foot rear yard setback for decks and a 15 foot setback for porches. The City has historically considered anything that encloses a deck a porch and maintained a 15 foot setback for those types of structures. PLANNING COMMISSION REVIEW AND RECOMMENDATION The Planning Commission reviewed this case at their June 2, 2015 meeting. Draft minutes from the meeting have been prepared for your review. The Planning Commission had an extensive discussion about the differences between a deck and a three or four - season porch. Planning Commissioners noted that some key features that distinguish the structures include roofing, windows, and flooring. It was felt that if the applicant was simply screening in the deck area the resulting structure would be more like a deck than a porch. The Planning Commission recommended unanimously that a variance be granted with the condition that the area only has screens on the top and bottom so water can move through the structure. The Planning Commission also indicated in their discussion that these regulations should be added to list of zoning regulations for further review. RECOMMENDATION Staff has prepared a resolution of approval based on the Planning Commission's recommendation. 123 cc tird Street, Suite 100, Minneapolis, Minnesota 55401 (61L) -u800 Fax (612) 338 -6838 RESOLUTION NO. IS- RESOLUTION APPROVING VARIANCE FOR 5139 WATERBURY ROAD PLANNING CASE NO. 15 -11 PID NO. 25- 117 -24 -12 -0252 WHEREAS, the applicant, Amy Buie, submitted a request for a variance to allow the screening of a deck on the rear of the home at 5139 Waterbury Road; and WHEREAS, the property is located in the R -1A single - family residential zoning district; and WHEREAS, an existing, conforming home was constructed on the property in 2007 with ledger boards for decks included on the rear of the home; and WHEREAS, two conforming decks were recently constructed on the rear of the home; and WHEREAS, the applicant has requested the ability to screen in a 7.5 foot by 12 foot portion of the deck; and WHEREAS, City Code requires a 10 foot setback for decks but a 15 foot setback for porches; and WHEREAS, City Code Section 129 -39 (a) identifies the following criteria to be used when evaluating requests for variances: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub.129 -2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. (3) The variance requested is the minimum variance which would alleviate the practical difficulty. (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. -1544- WHEREAS, "practical difficulties" is defined in City Code Section 129 -2 as follows: Practical Difficulties, as used in conjunction with a variance, means that: (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. WHEREAS, details regarding the requested variance for the proposed project are contained in the Planning Commission report for the June 2, 2015 meeting and the submitted application and supporting materials from the applicant; and WHEREAS, the variance request was reviewed by the Planning Commission at its June 2, 2015 meeting; and WHEREAS, the Planning Commission unanimously voted to recommend Council approval of the variance; and WHEREAS, the City Council reviewed the variance request at its June 23, 2015 meeting and determined that approval would allow the property to be used in a reasonable manner; and WHEREAS, the City Council's decision on the variance application was made within the timelines included in Minnesota Statutes 15.99; and WHEREAS, in granting approval, the City Council makes the following findings of fact: 1. The criteria included City Code Section 129 -39 (a) are met. The screening in of a portion of deck is a reasonable use of the residentially zoned property. 3. The location of the home on the property limits alternative locations for a screened in porch or other types of screened structures. 4. The custom size of the desk limits the use of screening alternatives. -1545- 5. The structure design does not accommodate full enclosure of the space to a 4- season porch. 6. The applicant has minimized the variance by limiting the screened in area to the portion of the lower deck under the upper deck and only using screening on the floor and ceiling so water can permeate through similar to a deck. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby approve the variance with the following conditions: Applicant shall not cover the floor or ceiling of the screened in deck area to make it impervious. 2. Applicant shall be responsible for payment of all costs associated with the land use request. 3. Applicant shall be responsible for procurement of any and /or all local or public agency permits including, but not limited to, the submittal of all required information for building permit issuance. 4. No future approval of any development plans and /or building permits is included as part of this action in the event the variance application is approved. 5. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. 6. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided. 7. No building permits will be issued until any and /or all fees associated with the land use application have been paid unless an escrow deposit of sufficient amount is on file with the City. Adopted by the City Council this 23`d of June, 2015. Attest: Catherine Pausche, Clerk Mark Wegscheid, Mayor -1546- MINUTE EXCERPTS MOUND ADVISORY PLANNING COMMISSION JUNE 2, 2015 Chair Penner called the meeting to order at 7:00 pm. ROLL CALL Members present: Chair Cynthia Penner; Commissioners Jason Baker, Jeffrey Bergquist, Doug Gawtry, Jameson Smieja, and Bill Stone. Members absent: David Goode, Pete Wiechert and Jennifer Peterson. Staff present: Community Development Director Sarah Smith, Consultant Planner Rita Trapp and Secretary Jill Norlander. Members of the public: Andrew Johnsrud (Watertown); Steve Shellenbaum (4317 Wilshire Blvd); Gary Vogetl (4313 Wilshire Blvd); Al & Kathy Leach (2645 Shannon La); Brian Nelson (2620 Tyrone La); Lauren Mattioli (4730 Galway Rd); Justin Rock (4730 Galway Rd); Barry Todd (5139 Waterbury Rd); Amy Buie (5139 Waterbury Rd); Christine Ralston (2945 Cambridge La); Connie Meyer (4731 Carlow Rd); Katia Carroll (5159 Waterbury Rd); Dan Swanson (2560 Wexford La) BOARD OF APPEALS D. PC Case 15 -11 Variance for porch addition 5139 Waterbury Road Applicant: Eric Lindquist (Lite Construction, Inc.) for Amy Buie Rita Trapp introduced the request. The applicant has applied for a variance to allow the construction of a three - season porch on the rear of the existing home. The 6,000 SF property is located on Waterbury Road just east of Tuxedo Blvd. The existing home and garage were constructed by a former owner in 2006 -2007. City Code has different setback requirements for decks and enclosed porches. The deck setback is 10 feet and the required setback for a porch is 15 feet. Staff recommended denial due to the lack of practical difficulty. Baker stated that just because it's a porch doesn't mean it will affect hardcover. It could have screen above and below and allow water to fall through the two structures. Trapp said the concern regarding hardcover wasn't a driving force in Staff's recommendation for denial as that can be addressed. The lack of practical difficulty is the challenge. if the Commission deems to approve this because of a differing definition of a deck and porch, then we may want to look at revising the code. -1547- Gawtry felt that there is a difference between a 3- season and a screened -in porch. A 3- season porch has everything but heating for the winter. A screened -in porch is what is being planned here. Smith noted that it's still being enclosed and becomes a structure. Smieja thought we should consider the spirit of the space; is it outdoor or indoor space? Bergquist asked if it this permeable as designed. Stone noted that he has seen several decks that have ceilings underneath them. Barry Todd (5139 Waterbury Rd) showed a photo of the deck that was just finished. The house was intended to have a deck when they bought it. He noted there is no roof on it, just screening in the space under the upper deck. He stated they were thinking of managing water with a soffit /downspout system to whatever extent is required by the City. They basically just want to be able to enjoy their outdoor space. Smith clarified that it's technically not open due to the screening. A porch is structure, has more mass, and you generally can't see through it.; A deck you can see through. Your plan is a porch. It adds bulk. A deck is allowed without a`variance. The soffit /downspout system collects water and counts towards hardcover. if the Planning Commission sees this as a lighter version of a porch it may warrant a re- evaluation of the code. Bergquist asked about the plan forthe floor. Todd stated that they were planning to place screen on the underside. Katia Carroll (5159 Waterbury Rd) is the owner of the vacant lot on the corner and is concerned about the water drainage onto her property. Smith confirmed that there has been no grading on her lot and stated that, when developed, the drainage would be addressed at that time. It appears that the water would drain the other direction. Baker doesn't see this as a porch; it's a screened in deck. He thinks there needs to be some work on the definition in code. Gawtry thought it was more like a breezeway than a porch. Smieja concurs. He sees all kinds of screened -in options. Water management systems are becoming more popular. We need to work on the definition. There is some practical difficulty. It's reasonable to want protection from bugs. The owner cannot use portables because of the lot size and configuration. Trapp asked the Commission for some direction regarding the definition. A discussion ensued regarding the difference between a deck and porch (in its various forms) and the implications of the code. -1548- Smith stated that the thing that's unique about decks vs. porches is that they have different setback requirements. It's an enclosure but not like a kitchen enclosure; but, it's not a deck and it's still subject to the rules that are currently in place. Bergquist would support this project if it was screened top and bottom so it's still operating like a deck. The water would still go straight through. Smieja would support the project with no water management system. He further suggested that the commission probably needs to get ahead of the changes by looking at the code. Gawtry asked if, approving a variance, would allow them to fully enclose it. Trapp said that, depending on the conditions of the approval, they would have to come back if they wanted to enclose it further. MOTION by Gawtry, second by Smieja, to recommend approval of the variance as proposed providing there is no water management system and no windows with the following findings of fact: 1) reasonable use of the property; 2) screening alternatives do not fit size and configuration; 3) house placement options limits the alternatives; 4) structure design does not accommodate enclosure to a 4- season. MOTION carried unanimously. -1549- 4 TO: FROM: DATE: PLANNING CASE NO. SUBJECT: APPLICANT: LOCATION: MEETING DATE: COMPREHENSIVE PLAN ZONING: Planning Commission Rita Trapp, Planning Consultant Sarah Smith, Community Development Director May 28, 2015 15 -11 Variance Amy Buie 5139 Waterbury Road (PID No. 25-117-24-12-0252) June 2, 2015 Low Density Residential R -1A Single Family Residential BACKGROUND The applicant, Amy Buie, has applied for a variance to allow the construction of a three - season porch on the rear of the existing home at 5139 Waterbury Road. The 6,000 square foot property is located on Waterbury Road just east of Tuxedo Boulevard. The existing home and garage were constructed by a former owner in 2006 -2007. The lot is part of a 3 -lot minor subdivision that was approved in 2006. REVIEW PROCEDURE City Code Section 129 -39 (a) states that a variance may be granted to provide relief to a landowner where the application of the City Code imposes practical difficulty for the property owner. in evaluating the variance the City Council must consider whether: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 129 -2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. (3) The variance requested is the minimum variance which would alleviate the practical difficulty. -1550- (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. According to City Code Sec. 129 -2, 'Practical Difficulties" is defined as follows: Practical Difficulties, as used in conjunction with a variance, means that: (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. 60 -DAY PROCESS The variance application was submitted on April 30, 2015. Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to approve or deny the land use request unless an extension is executed by the City in accordance with state rules. Minnesota Statutes 645.15 sets forth the procedures for determining "Day 1" for the purpose of application of the 60 -day rule and was determined to be May 1, 2015. PUBLIC NOTIFICATION All property owners abutting the subject site, per Hennepin County tax records, were mailed a copy of the Planning Commission agenda on or around May 28, 2015 to inform them of the variance request. SITE INFORMATION The 6,000 square foot property is an irregularly shaped lot located on Waterbury Road. The existing, conforming home was constructed in 2006 -2007. On May 18th, a building permit was issued for construction of two (2) decks. The project also proposed to include the screened porch however this portion of the project required variance approval. The first deck extends along the side and rear of the home along the main level. The second deck is located on the upper story of the home above a portion of the first floor deck. The applicant has since requested the ability to screen a portion of the deck to make a three — season porch. The portion to be screened would be located under the second story deck. -1551- / V STAFF /CONSULTANT /AGENCYREVIE W Copies of the request and supporting materials were forwarded to all City departments for review and comment. Members are advised that some comments received during review have been addressed and are therefore not included in this report. See additional comments provided below: Dan Faulkner No comments. City Engineer Greg Pederson, There are no fire code or life safety issues with this project. If Fire Chief project involves windows, MnSpect should be contacted. Melissa Manderschied, Variance application needs to satisfy the requirements of Section City Attorney 129 -39 and be described in the resolution. Eric Hoversten, No issues with request. Public Works Director DISCUSSION City Code has different setback requirements for decks than three - season porches. Per Section 129 -197, decks are allowed to encroach into required yard and open space areas as long as they do not extend within ten feet of the rear lot line or six feet of the side yard. In contrast, three - season porches have the same rear and side yard setbacks as the principal structure. Thus, the three - season porch is required to be 15 feet from the rear lot line. The applicant is proposing to screen in a 7.5 foot by 12 foot section of the proposed deck. This will result in a 10 foot setback to the rear property line rather than 15 feet. According to the hardcover calculations provided by the applicant the hardcover for the site will be slightly under the 30% allowed. This lot is limited to 30% as it was a new lot created just prior to the house being built. The proposed hardcover calculations have not yet been field verified and will be done during the building permit process. This includes confirmation by City Staff on whether the retaining walls qualify as hardcover. As indicated by City Code provisions, the City has historically considered porches to have a greater impact than decks and thus require larger setbacks. The City has generally limited the enclosing of decks within setback areas as it has been determined that it essentially creates another room for the house and it affects hardcover. -1552- ® The applicant was asked to provide additional information regarding the practical difficulty for the request. The applicant responded as follows: "According to the code, the house I bought in February is already as close to the back property line as allowed by code. We are adding a deck to increase our enjoyment of Minnesota summers. The property has a very steep, small yard that limits our ability to have any outside space so the deck is very important. The screen porch will allow us to enjoy the outside space with protection from mosquitos. Most of the time I have available is during the evening so protection from mosquitos is needed. As far as the "practical difficulties" I would include the following: L We intend to use the deck in a reasonable manner by screening in part of our deck space. This will allow us to enjoy Minnesota summer evenings and dinners on our deck without fighting mosquitos. ii. Our plight is due to the unusual lot size and topography. We have very little outside space due to the steep lot and the design of the house by the previous owner. Allowing me to screen in the porch will help me overcome these limitations and enable me to spend time outside. iii. If the variance is granted it will not alter the essential character of the locality. i have proposed to simply screen in the space between the upper and lower decks. The back side of the house is very private and surrounded by trees so this will have no additional impact on the neighbors. STAFF RECOMMENDATION Staff is recommending denial of the variance request for a three - season porch based on the following findings of fact: 1. Allowing the enclosure of the deck to make a three - season porch within the setback area would confer the property owner a right not generally allowed to others within the residential zoning districts. The City considers porches to be similar to a room in the principal structure due to its protection from the elements and impact on hardcover. 2. The applicants have reasonable use of their backyard through the construction of conforming decks in the rear of their property. CITY COUNCIL REVIEW In the event a recommendation is received from the Planning Commission, it will be forwarded to the City Council for action at an upcoming meeting. At this time, a possible meeting date is Tuesday, June 23, 2015. -1553- q IMA 2415 Wilshire Soule "m15 -MN 55364 Phone 952 - 472.0600 FAX 952472-0620 Application Fee and Escrow Deposit required at time of application. Planning Commission Date Case No. /S-// City Council Date SUBJECT Address 5132 tj& % bu r lk")Aeo mauk" o o Af SS 3 PROPERTY q- /rJ Block LEGAL Lot %% oor�/ DESC. Subdivisioonc //1 ��'! f c`✓�1� / �-j PIC# v^ �L ° `� �D" —4-A--zoning: Rt R1A R2 R3 51 B2 53 (Circleone) PROPERTY Name ��i � �'� Email a�64ie@ OWNER 513`f lwi° �Gr ��r.r �d�d Address Phone Home(!sz }gar-, (- i 1 WorkL9s�L) aS2- Fax APPLICANT Name 'T- Email L.�ta�rrcr*mi re r7Tt �®a'S7R -� craoe� tp c. (IF OTHER �i I t(S 233 s THAN Address t�,' 9 OWNER) phone Home2 - 275'3C ? L2 � Work , G8 27ax Has an application ever been made for zoning, variance, conditional use permit, or other zoning prrocedui for this property! Yes t ) iNu lXh y—, and provide copies of resolutions. 2. Detailed description of proposed construction or arreri '-7 1 - 63" I Variance Information -1554- (1/272015) page of number of stones, type of use, etc.): e.'-t Case No. �J yet 3. Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is located? Yes (x) No ( ). If no, specify each non - conforming use (describe reason for variance request, i.e. setback, lot area, etc.): SETBACKS: REQUIRED REQUESTED VARIANCE (or existing) Front Yard: ( N S E W) ft. ft. ft. Side Yard: ( N S E W ) ft, ft. ft. Side Yard: ( N S E W) ft. ft, ft. Rear Yard: ( N S E W) j s ft. ft. � ft. �X j; Lakeside: (N S E W) ft. ft. ft. (N S E W) ft, ft. ft. Street Frontage: ft. ft. ft. Lot Size: sq ft sq ft sq ft Hardcover: sq ft sq ft sq ft 4. Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes X), No ( ). If no, specify each non - conforming use: 5. Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? (4 o narrow ( ) topography ( ) soil (40 small ( ) drainage ( ) existing situation (p,ftoo shallow ( ) shape ( ) other: specify Pleasedescribe:kt(. Cf.SAtwtk?^R? tnryzc•cd Variance Information (11212015) Page 5 of 6 -1555- Case No. 15-11 6. Was the practical difficulty described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes ( ), No 40. If yes, explain: 7. Was the practical difficulty created by any other human -made change, such as the relocation of a road? Yes ( ), No Q(). If yes, explain: S. Are the conditions of practical difficulty for which you request a variance peculiar only to the property described in this petition? Yes Q<), No ( ). If no, list some other properties which are sirnaarfy affected? 9. Comments: :1 i- j otG /S', _Oc,c.lc hG,4ders d- -5 (%e61 % e'FaaPr_ 0Cr kC_ A I C-e aA!j L+. 1I4 `�1< O y'✓.ca UtnDt er `-{v '~rJPw c+Ptc.1jL� �'+ rov %c2e c°• Cs oe SP-n -e,_ [.f AN'� oAee S,. � I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I acknowledge that I have read all of the variance information provided. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Owner's Applicant's Variance Information (1/2/2015) Page 6 of -1556- Date `(- 3 D -i S Date - ? 0 - 15" nHARDCOVER CALCULATIONS :...�,i nip W (IMPERVIOUS COVERAGE) PROPERTY ADDESS: OWNER'S NAME: A Vy., Lf "644--'le f LOT AREA SQ. FT. X 30% = (for all lots) ......... ............................... I 1903, f' LOT AREA SO. FT. X 40% = (for Lots of Record) ............................. • usting Lots of Record may have 40 percent coverage provided that techniques are utilized, as outlined in Zoning Ordinance Seddon 12 9-385 (see back). A plan must be submitted and approved by the Building Official, LENGTH WIDTH SO FT HOUSE x x = TOTALHOUSE ..................... ............................... DETACHED BUILDINGS. x (GARAGE /SHED) x _ TOTAL DETACHED BUILDINGS ..............._... ........... DRIVEWAY, PARKING x AREAS, SIDEWALKS, x _ ETC. X = i opt - Eca TOTAL DRIVEWAY, ETC ......... ............................... l2t~(i�fC"i10� DECKS Open decks (IA' min. x Opening between boards) with a x pervious surface under are not counted as hardcover. x __ TOTAL DECK ............................. (V f RGIP S J X i Pa wC. tP x = TOTALOTHER ..................... ............................... TOTAL HARDCOVER! IMPERVIOUS SURFACE .................... ............................... ... �ws UNDER /OVER (Indicate difference) ............ ... ...... ........ ..... ....... ....................... PREPARED BY 1 {d" &. DATE -1557 - Revised 01112/10 -1558- PDF created vAth pdfFa,torY trial version _pdffaotorv.c ,7q. V SO-1se /§( \( \��\ \�. /: \ \\ 3 .3 K P,, ZZ ° °+ -1558- PDF created vAth pdfFa,torY trial version _pdffaotorv.c ,7q. V SO-1se \��\ \�. /: m >m mD w �`m I O o Z U) G. Newmann Assnclates 69145 -233 Street �jTOdd- passel. MN 55325 N � � � eeoms,.��aoii fl° .ea E_1CJ6�' errzn. FLOOR PLAN �� Few an rn, ..e 612LB5 -5fi23 e ei: +e. (ONSiAYttIOX, IXL lic no 000450 K 2415 Wilshire Boulevard Mound, MN 55364 (952) 472 -0604 17TW G .1- 111I1111iil To: Honorable Mayor and City Council From: Sarah Smith Date: 6/18/2015 Re: June 23, 2015 City Council Agenda Item— Public Gathering Permit for Running of the Bays Half Marathon and 5K Run Overview. • The races will be held on Saturday, September 12, 2015 and will start at Grandview Middle School and end at Bethel United Methodist Church. Race set up time is 6:00 a.m. Race start time is 7:30 a.m. and race end time is 11:00 a.m. • Anticipated attendance is 200 people. • Estimated number of vehicles is 50 -100. Parking will generally take place in the school and church parking lots. • There will be tents used at the event. Submitted information is that the tents are 10, x 10' with open sides. There will no heaters in the tents. • Restrooms will be available at Grandview Middle School at the race start and four (4) portable restrooms will be on site at the finish line at United Methodist Church. One (1) portable restroom will be ADA accessible. • The City has been notified that there will be insurance coverage for the event which will be submitted to the City approximately 60 days in advance of the event. • There will be a PA /sound system at the start site and amplified music /PA system at Bethel United Methodist Church. • The applicant has received permission and /or approvals for the event from Three Rivers Park District, Hennepin County Transportation Department, Bethel United Methodist Church, the DNR and the Westonka School District. Per information from the applicant, all cities and involved enforcement agencies along the race routes have and /or will be notified. Comments. • Staff provided a summary of the upcoming event to the Mound Fire Department, the Orono Police Department and the Public Works Department; also to involved public agencies. The Orono Police Department has approved the route through Mound. -1562- As of this date, a temporary sign permit has not yet been submitted. Applicant and Council members are advised that banner placement requires issuance of a temporary sign permit that can be approved administratively, subject to the provisions of Sec. 119 -(i) (3) including a 30 day allowance. It is possible that the organizers may use directional arrows the day of the event for road markers and may also have "special event signage." City Code Section 119 -(i) (6) allows the placement of special event signs, subject to the provisions in the City Code which regulates garage sale signs, including a five (5) day allowance period. + The City's approved fee schedule includes a daily fee range of $300 to $600 per day and damage deposit of $500 to $1000 per day. An application fee of $300 and damage deposit of $500 are recommended by Staff. • The applicant has prepared an informational form that will be sent out to involved neighbors in advance of the Sept. 12th event. • The applicant provided an emergency weather plan which will be provided to involved personnel (i.e., Mound Staff /Departments, the Mound Fire Department the Orono Police Department, etc. ). Recommendation. Staff recommends approval of the requested Public Gathering Permit for the Running of the Bays Half Marathon and 5K Run subject to the following conditions: 1. Applicant shall be responsible for procurement of all required public agency permits needed to hold the event (i.e., Hennepin County Transportation Department, Hennepin County Sheriffs Department and Three Rivers Park District. Copies of all permits that are required, in addition to those received, shall be provided to the City prior to the event. 2. Payment of the $300 application fee and $500 damage deposit. 1 Applicant shall work with Orono Police Department and Public Works Superintendent Ray Hanson regarding logistics for the upcoming event event including, but not limited to, equipment and personnel needs, parking, street crossing, traffic control, traffic circulation, road barricades, etc. Applicant is responsible for payment of fees for public safety and city services that may apply which will be determined by Orono Police Chief Correy Farniok, or designee, and Staff. 4. Amplified music, speakers and /or sound systems are not to be directed to adjacent properties and must be directed in the direction best suited to minimize impact upon neighbors. e Page 2 -1563- S. insurance for the event is required and shall be in the form and required amounts as required by the City of Mound and or its insurance carrier. Form and content is subject to review and acceptance by Staff and the LMCIT, the City's insurance carrier. 6. Applicant is responsible for contacting Mound Fire Chief Greg Pederson at least 30 days in advance of the event to determine if a tent permit is needed and if so, what information needs to be submitted; also whether an inspection needs to scheduled and done by the Fire Department after the tent has been set up. 7. Applicant shall work with the school and church related to final arrangements for refuse /garbage collection and disposal. 8. Applicant shall be responsible for contacting Hennepin County Environmental Health for a determination whether a temporary food /beverage license is required forthe event. 9. Applicant is directed to work with the Community Development Director related tot proposed signage for the event. As applicable, applicant shall be responsible for obtaining a temporary sign permit including the payment of involved fee. Signage shall be in accordance with Mound City Code Chapter 119. 10. Additional conditions from Staff and the City Council. ® Page 3 -1564- CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 PUBLIC GATHERING PERMIT Use of a public park or commons by any group consisting of 15 or more individuals. Use is not to interfere with traffic and general use of the park or commons or to be beyond the ability of the police in maintaining order. NO LIQUOR OR BEER MAY BE USED IN ANY OF THE CITY PARKS OR BUILDINGS. Group is to remove all litter and trash and provide a deposit to insure cleaning up of the park area. PERMIT FEE: $300/DAY TO $600/DAY* DAMAGE DEPOSIT: $500 TO $1000 /DAY* *Permit fee and damage deposit amount to be determined by City Manager and City Staff upon receipt of application stating specific use and requirements. Date(s) of Use i I j Area to be Used KJ O 11 Time Frame V "N10 Intended Use Expected Attendance tt - �/�t�' �� organization VY� i� np(A % 1� TyE tjo 6 �1V� Representative's Name Address XJ Telephone No. Home: Work: W1 6 Z M- Drivers License Number Departmental Approval City Clerk Police Dept. Park Dept. 15FP,- Fire Dept. Start Line Area- Running the Bays -1566- Trash Containers C trap a � 2 m 7 rri. YF p 3{ i s r a. 1 d. .p3 f t „' tray ax 7 1J 'iti ❑ ar Mox l t.11�;1r,tr� e 12m } �.� �. a�.s =. -. ...J�,=.,, �'.,j c'+U -_ �_� ✓M Rig,. .. -1567- • i X11_ I��'; ' Finish Line Area - Running of the Bays -1569- Kunning of tke r 5K Run and Half Marathon, Saturday, September 12, 2015 Dear Resident: Running of the the Bays Half Marathon and 5K Run will take place in your area from 7:30a- 10:00a on Saturday, September 12th. Listed below is information to help you get around town while the race is in progress. No roads are completely closed. Parts of roads may be coned for runner safety. Volunteers and police will be monitoring the courses to direct traffic and runners. The 5K Run benefits Our Lady of the Lakes Catholic Church in Mound and is run as part of the Incredible Festival the Church holds. The Lord Fletcher's Half Marathon offers runners a scenic tour of the lovely lake communities of Mound, Minnetrista, Independence, Orono and Spring Park, and benefits West Metro Charities, Course Information: Both races start at 7:30am at Grandview Middle School in Mound. 5K Run: Heads South on CR 110 to CR 15. East on CR 15 to Dakota Rail Trail, follows trail to Spring Park and comes back in to finish at Bethel Methodist Church on Church Rd. Lord Fletcher's Half Marathon: Heads North on CR 110 to Moline Rd. East on Moline to CR 19, Follows CR 19 to McCulley Rd., North on McCulley to Luce Line Trail. Exit trail at Stubbs Bay Rd. to Bayside Rd., (CR 84) to Old Crystal Bay Rd., follows Old Crystal Bay Rd. to North Shore Dr. (CR51), follows to Shadywood (CR51) to Sunset Dr. at Lord Fletcher's, Sunset to Dakota Rail Trail, West to Belmont Lane, then left to Church Rd. and finish at Bethel Methodist Church. View maps online: Half Marathon: http: / /www.usatf.org /routes /view.asp ?rID= 542858 5K: http: / /www.usatf.org /routes /view.asp ?rID= 548275 Register to run races at www.Andersonraces.com Questions? runningofthebays @gmail.com -1570- 2415 Wilshire Boulevard Mound, MN 55364 (952) 472 -0604 To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: June 18, 2015 Re: 3243 Warner Road - Building Corrections At its June 9, 2015 meeting, the City Council discussed the uncompleted building project at 3243 Warner Road including the required corrections. The property owner was present at the meeting. The City Council provided the property owner with deadline of 5:00 p.m. on Wednesday, June 17, 2015 to make the required repairs. An inspection was done by the Building Official at 7:30 a.m. on Thursday, June 18, 2015 who found that approximately 95 percent of the roofing project had been completed. An additional inspection was conducted on July 18th at 1:30 p.m. by the Building Official who determined that the required repairs were nearing completion and was advised that project would be completed by the end of the day. -1571- Kandis Hanson Subject: FW: WeCAB Attachments: Challenge Grant.pdf From: WeCab Group [ mailto :wecabgroupCaloutlook.com] Sent: Friday, June 05, 2015 9:23 AM To: Kandis Hanson Subject: WeCAB Dear Ms Hanson City Manager Mound, MN As noted in the attached press release, WeCAB recently received a $20,000 Challenge Grant from Ridgeview Medical Center. The Challenge Grant will help WeCAB continue to provide safe, affordable and flexible supplemental transportation to registered riders located in the Westonka area (Maple Plain, Mound, Navarre, Minnetrista, St. Bonifacius) and Eastern Carver County service areas. WeCAB provides door to door supplemental transportation in the Westonka and Eastern Carver County service areas to people who are unable to drive to medical appointments, grocery store or food shelf, churches, volunteer or social events. WeCAB services enable many people to stay in their homes. The success of WeCAB depends on volunteer drivers, dispatchers and financial support from the communities serviced. WeCAB is a 5013c nonprofit organization. We are requesting matching grant from Mound in response to our Challenge Grant. To provide additional information concerning the services WeCAB offers and to answer any questions you may have, we would like to be included on the agenda for one of your June council meetings. Thank you for your consideration. Terry Blount WeCAB Board of Directors 952- 460 -0795 Gblountl@gmail.com -1572- FOR IMMEDIATE RELEASE WeCAS Receives $20,000 Challenge Grant Ridgeview Medical Center Continuing WeCAB Support WeCAB's Board of Directors is pleased to announce that the award - winning WeCAB volunteer transportation program has received a $20,000 Challenge Grant from Ridgeview Medical Center. The Challenge Grant will help WeCAB continue to provide safe, affordable and flexible supplemental transportation to registered riders located in the Westonka and Eastern Carver County (serving Carver, Chanhassen, Chaska and Victoria) service areas. The Ridgeview Medical Center Challenge Grant also encourages communities, businesses and organizations to help support the WeCAB program. Ridgeview has provided support for WeCAB since the widely acclaimed program began in Westonka in 2010- In October 2014, WeCAB expanded services to Eastern Carver County. WeCAB Board President, Pastor Michael Michalk said, "This is great news! We are so fortunate to have Ridgeview as a WeCAB partner." "Ridgeview is proud to support the expansion of this important community program to help even more area residents access the services they need," said Robert Stevens, president and CEO, Ridgeview Medical Center. "Transportation can be a barrier for many people, and Ridgeview is pleased to partner with WeCAB to help make convenient, affordable transportation available to them when they need it." WeCAB provides door -to -door supplemental transportation in the Westonka and Eastern Carver County service areas to people who are unable to drive to medical appointments, grocery store or food shelf, church, volunteer or social events. WeCAB's services enable many people to stay in their piece of residence. WeCAB's offices are located at 5341 Maywood Rd., Mound, MN. The success of WeCAB depends upon volunteer drivers and dispatchers, who provide transportation to registered riders seven days a week. WeCAB is always looking for volunteers. Volunteers choose flexible volunteer hours to fit with their schedule. Volunteers and people who need transportation, as well as people and organizations who wish to contribute to WeCAB's program may contact WeCAB by calling 1 -844 -RIDE WeCAB [1- 844 - 743 - 39321. For more information about WeCAB, contact: Pastor Michael Michalk, President, WeCAB 952 -388 -3858 michaelmichalk @mail com About Ridgeview Medical Center: Ridgeview Medical Center is an independent, nonprofit, regional health care system located just 35 minutes west of Minneapolis on Highway 5. Its network includes two hospitals — located in Waconia and Arlington —a multitude of primary and specialty care clinics, emergency services and specialty programs, and Two Twelve Medical Center in Chaska —a free- standing 2417 emergency and urgent care facility with mufti- specialty clinics and services. For more information, visit www.ridgeviewmedical.org or www.twotwelvemedical.org. -1573- In the map, you will see where Eurasian Watermilfoil is located. Please note that mapping was not performed on the eastern shore of Phelps Bay as a way to keep costs down. The DNR requires a second party to do the mapping of the bay, Freshwater Scientific Services, and this cost comes out of the Phelps account which has very limited resources. Maps of past years show Eurasian Watermilfoil all the way up to Pelican Point in Mound, and the area has never been treated so we know that is still exists there, even though it was not mapped out. In section 1, this area is mostly Mound, but it dips down into Minnetrista as well. Section 2 is all Minnetrista, and section 3 is all Shorewood. If there was an updated map of the remaining portion of East Phelps, it would likely be closer to the size of section 1. In past years, Shorewood has continuously contributed $4,200 towards the entire Phelps Bay Milfoil Program, along with $12,000 from Shorewood residents. In 2014, $0 were collected from Mound & Minnetrista altogether. Here is a list of other cities and what they contribute to the Bay Project: Deephaven - $10,500 to Carsons /St. Louis Excelsior - $10,000 ($5,000 to Gideons & $5,000 to St. Albans Tonka Bay - $8,000 to Gideons Shorewood- $6,000 ($4,200 to Phelps & $1,200 to Gideons It is necessary for Mound and Minnetrista to contribute to the Phelps Bay Project to continue successfully managing Eurasian Milfoil. With Shorewood contributing $4,200 and representing 115"' of Phelps Bay, it is only fair that Minnetrista match the contribution from Shorewood, and that Mound contribute three times the amount that comes in from Shorewood. -1574- Spring Delineation Survey - May 20, 2015 Survey, Analysis, and Reporting by: James A, Johnson Aquotic Ecologist, Freshwoter5cientific5ervices, LLC Certified Lakq. Manager z° w�w.nniMS.oµ.. Go, Prepared for PLM Lake & Land Management Corp. - May 2015 © 2015 —Freshwater Scientific Services, LLC -1575- Page 1 of a Spring Delineation Survey Freshwater Scientific Services, LLC completed delineation survey for EWM in Phelps Bay (Lake Minnetonka, #27- 0133 -00) on May 20, 2015. During this survey, we navigated a meandering transect over the portion of the bay where EWM had grown densely in past years (areas provided by PLM). While navigating this transect, we used a combination of surface observations (using polarized sunglasses), rake tosses, sonar readings, and an underwater video camera to locate and delineate areas of EWM growth. Sonar and visual assessments were conducted continuously, with subsequent rake tosses to assess EWM abundance at —250 locations. At each of these rake locations, we dragged a sampling rake over approximately 10 square feet of lake bottom and recorded the EWM density based upon the number of curlyleaf plants (stem count) retrieved on the rake. We used a hand -held Garmin GPS unit (GPS- MAP78) to record each of the sampled locations, and documented water depth, EWM plant height, and EWM abundance (rake density rating; 1 to 3 scale as described below). EWM Rake Density Rating i = 1 to 2 stems per rake toss 2 =3to9 3 =10+ We entered the recorded locations, water depths, EWM plant heights, and rake densities into desktop GIS software and projected results over aerial imagery of the bay. We then delineated beds of EWM growth in the surveyed areas, and calculated the area, and mean EWM density within each of the delineated beds (using point data). G8 2015 — Freshwater Scientific Services, LLC -1576- Page 2 of 4 ®b p� W�.&p q� °Y I �R '111 1y 1 i 4 ,o m 0 0 L � O7 C A � c � d q W U ¢ u a N E d eU c ;o a pG N N N O O p a y o� =Q O L C N N A JpOyl:�✓ y d d0 Cc F C a b 9 � riyy V Y 4wtvN V J- Q ji 7 0 a'p 0 p Lu 2 h A " n _O Z I -1577- v `o M a CJ1 d J J to N a LE a N N t N LL I N O N \ { \ \\ , \ \\ \ i� !\ »=err - ƒ({ \ \ \�\ {\ 578- ( / / o } / / ) � }} , ? v/ �[/ 3 = =a } / / o } / / ) � }} , ? v/ This flyer was sent to Phelps Bay Mound Residents Phelps Bay/Mound Milfoil Treatment 1 I SPRING In 2014, we experienced a summer that had many homeowners shaking their heads in disbelief over the high water & torrential downpours. Many residents stayed off the lake, or didn't start to enjoy summer until well into July. Due to these circumstances, we opted to not fundraise for a full bay treatment in 2014. However, a new year is upon us and the Eurasian Milfoil is already starting to grow, which means we need all residents to be proactive and contribute to the Milfoil Treatment Project - so the bay can be enjoyed by all for fishing, swimming and water sports. We will officially begin with a bay vegetation survey to determine where milfoil is located, with tentative treatment schedule to follow in June. In order to conduct treatment in Phelps Bay in 2015, our fundraising goal needs to be $40,000. To reach that goal we (along with our Bay Captains from Shorewood, Mound and Minnetrista) are meeting with each City Council to ask for contributions for the Phelps Bay Milfoil Treatment Project. But we need yaur help to reach our goal. If every Phelps Bay homeowner were to make a tax - deductible donation of $350 or more, it would provide the needed funds for treatment this year. Your contribution is vital and whatever you can give is greatly appreciated. As always, I am happy to answer any questions you may have. Thank you for your support! Jim Reuper — Bay Captain (612) 859 -7859 • e -mail: jim_reuper@yahoo.com 1 ❑ $250 ❑ $350 ❑ $500 ❑ Other: $ CONTRIBUTIONS ARE I Please make checks* payable to: Lake Minnetonka Association LMi The TAX- nEnn 1 1 ( e Lake Minnetonkka a A Asso . ssociation is I 1 In the memo line — please indicate "Phelps Bay /Mound LVMP" (Lake Vegetation Management Project) a 501(c)(3) nonprofit corporation Name(s): Address: Phone: I I City, State, Zip: E -mail: I Please enclose your contribution along with this form and mail to: You may also contribute online at: 1 The Lake Minnetonka Association, P.O. Box 248, Excelsior, j" 6.31 www.LMAssociation.org 1 1579- I L---------------------------------------- - - - - -' Jean Krause Centerpoint Energy 800 LaSalle Avenue PO Box 59038 Minneapolis, MN 55459 -0038 Dear Ms. Krause: 2415 Wilshire Boulevard Mound, MN 55364 Main: 952.472.3555 Fax: 952.472.3775 www.moundfire.com May 8, 2015 Thank you for awarding the City of Mound a 2012 Community Partnership Grant in the amount of $2,500 gas detectors. With the grant dollars we will be able to purchase three MSA Altair 4X Multi-Gas Detectors along with an automated testing system for calibration of the detectors. These monitors will be used when the Mound Fire Department is dispatched to respond to gas leaks and carbon monoxide alarms. Centerpoint Energy's continued commitment to supporting public safety in the communities it serves is commendable. Thank you again for the grant dollars. Sincerely, Greg Pe rson Fire Chief /vw c: Kandis Hanson, City Manager -1580- CITY OF MOUND RESOLUTION NO. 15- A RESOLUTION TO FORMALLY ACCEPT A CENTERPOINT ENERGY COMMUNITY PARTNERSHIP GRANT IN THE AMOUNT OF $2,500 TO PARTIALLY FUND MULTI -GAS ATMOSPHERE MONITORS AND A CALIBRATION TESTING STATION WHEREAS, the City of Mound Fire Department frequently applies for competitive grants to assist in funding department needs; and WHEREAS, the Mound Fire Department needs include multi -gas atmosphere monitors and a calibration testing station; and WHEREAS, to assist with the funding of multi -gas atmosphere monitors and a calibration testing station, the City of Mound Fire Department submitted and was awarded a Community Partnership Grant from Centerpoint Energy in the amount of $2,500.00; and WHEREAS, as part of the grant process, the City of Mound Fire Department and Centerpoint Energy are required to execute a grant agreement which requires approval by the Mound City Council to match the grant in the amount of $2.500.00 (50 %); and WHEREAS, the Centerpoint Energy Community Partnership grant has been reviewed by Staff and was recommended for approval; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota to hereby accept the Centerpoint Energy Community Partnership grant award in the amount of $2,500.00. Adopted by the City Council this 23rd day of June, 2015 Attest: Catherine Pausche, Clerk Mayor Mark Wegscheid 1581- CITY OF MOUND RESOLUTION NO. 15- RESOLUTION RECEIVING REPORT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR WILSHIRE BOULEVARD TRUNK WATERMAIN UPGRADE, BARTLETT BOULEVARD TO BRADFORD LANE WHEREAS, the City Council, on April 28, 2015, referred the Wilshire Boulevard Trunk Watermain Upgrade Project to Bolton & Menk, Inc. for study and to determine if the proposed improvement is necessary, cost effective and feasible, and WHEREAS, the Council received and reviewed this Engineering Report on June 23, 2015 which explains the necessity of this watermain improvement project in order to create a single -zone pressure system for all of Mound and enable the eventual removal of the Island Booster Pump Station and Standpipe; and WHEREAS, the Engineering Report also explains how some of the City's Capital Improvement Projects can be delayed in order to fund the proposed watermain improvement project in 2016, and WHEREAS, the Engineering Report further explains how it would be most cost effective to include the proposed watermain improvement project with the proposed Metropolitan Council's interceptor sewer upgrade project within the same County roadway corridor; and WHEREAS, a Cooperative Agreement will be required between the City and the Metropolitan Council for the inclusion of the City's watermain improvement plans within the Metropolitan Council's project improvement plans; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota, to receive this feasibility report, to order preparation of plans and specifications, and to authorize the City Attorney to work with the Metropolitan Council staff to develop a mutually acceptable Cooperative Agreement. Adopted by the City Council this 231 day of June 2015 ATTEST: Catherine Pausche, City Clerk -1582- Mark Wegscheid, Mayor MEMORANDUM Date: June 18, 2015 To: City Mayor and City Council From: Catherine Pausche, Director of Finance and Administrative Services Subject: 2015 Bond Issues Staff and our financial advisors, Ehlers, are recommending two bond issues for 2015. Bond Issue 2015A will fund the 2015 utility improvements, street and retaining wall improvements, and refund the 2006A and 2007A G.O. bonds for interest rate savings. Bond Issue 2015B will refund the 2006 HRA Limited Tax Pledge Bonds (Mound Transit Center) creating significant savings. The following two attachments summarize the capital projects being funded and the history of savings from refunding prior issues that became callable. Stacie Kvilvang, Senior Municipal Advisor and Director for Ehlers, will be present at Tuesday's meeting to answer any questions. -1583- W Q a D CL U F U W O w IL LO O N U U C? N L (D �i h °o °o � ° o c! ^ :.:. w � qj O F O 0 O O O O �s 0 N O M N O W O �: O M M (n IL OOi an0 a n M n r o o N e+ O N» M N N s a Mme. O W v> N W � a, co = co d v a a w O N o f- W 0 N' Q d Z w Q! a `.. F- CL (D N z x I< Z W O N ''Q': Q O M N C� w W U N to O M a. d' V N M1W �. N69 E9 f9'1 O U J M M n O O N. V3 ". Z w, of K W N N O W W W I :. Q O °' O M M : . W >- M Fie co 44 �'. Q o'a; a w Q5.•. U) ` c' r N o O: mw LLI T w O U) o 'b Z (n0. CN'l t0�, ONi o ma Q rn o n v co �a ". w Iq Q fA fR 63 to lfl Ns O ~ F � O w O Q D Z p V I- Q > m F... w N ' y f' 7 W K HO W w' N Q Q J LU F J z U) W¢ K O0 Z Z W U Q d w o 0 v� O a > LU w p EL Z Z Q G a QUw w o O w U> W Q z O W�o w p >p a¢ H w W z W~ S to — S O �> J � u)� d Z w ~ m W M ~ .gym H wZ.LL uWj ? W >- w W w F w m z O a W J} w U Z H H W W>g W W O p= ❑Z U Q Z W 0 N Ot-- - w Z W z_ Q F o O m U O Of < x g z w ° a a m na. U) O r m -1584 o O w (I0 N N W N L6 t0 t0 M M M (D N L (D �i h F � U O y X J co z Z p n m N o a >❑ C) m W :w O W � a co = co d v a a w O N o f- W 0 N' Q d Z w Q! a = CL (D N z x I< U' Q)� `n Vl � .,1585- V$. a 0 0 0C° Ili to O V M Qi Qi 0 00 N N N N Ili Oi O O N �0 m Rh �o t0 N e-I N m O 00 Y C O) 0H0 C j tp 00 to V 00 N H 6 M N n l0 m n V V 00 O IA m N 00 M N 01 Q zr "O O 0) O 0 E E V31 r C C Q) N ` 3 (Y0 C Y c m m O Q M p N oN Q � O O N (6 C cu N r z = n a C m LL N O °o N to a w d N H a 'cu'' E = C co O] O ON N O M O 0 O l0 O 0 O l0 O e N N N N N N a 3 O Z' C K co K F- G K C N N Q Ln N v c O o O m O O d m co o O 0 co N O O 0 co O O V` co U) O m 1— u N O O N J H O H OM t` o rn n 0 -IT w 0 ol O 00 00 a° Ll F � C a o C w N 5 Y O Q O m0 <{ V1 O O V} N O O 1n N O mm N M O O a00 0) O H h ri O N h N O N N U' Q)� `n Vl � .,1585- V$. Council Member CITY OF MOUND RESOLUTION NO. 15- introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $8,785,000 General Obligation Bonds, Series 2015A A. WHEREAS, the City Council of the City of Mound, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $8,785,000 General Obligation Bonds, Series 2015A (the "Bonds "), to finance the 2015 Street reconstruction, retaining walls and utility projects, and current refinancing of the 2006A GO Improvement Bonds and 2007A GO Improvement Bonds in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its independent financial advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the [Jurisdiction Type] for the sale of the Bonds. 2. Meeting• Proposal Opening. The City Council shall meet at 7:00 p.m. on July 28, 2015, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 23rd day of June. 2015. Clerk -1586- IS EHL,ERS LEADERS IN PUBLIC FINANCE June 23, 2015 - �#• • City of Mound, Minnesota $8,785,000 General Obligation Bonds, Series 2015A Prepared by: Stacie Kvilvang Senior Municipal Advisor G1T] Jason Aarsvold Municipal Advisor -1587- Executive Summary of Proposed Debt Proposed Issue: $8,785,000 General Obligation Bonds, Series 2015A Purposes: The proposed issue includes financing for the following purposes: Finance the 2015 Street reconstruction, retaining walls and utility projects, and current refinancing of the 2006A GO Improvement Bonds and 2007A GO Improvement Bonds • Improvement portion of the Bonds. It is the intent of the City to levy the special assessments in the amount of approximately $547,462 for the project to benefiting property owners in 2015 for collection in years 2016 through 2030 at a rate of 5% (15 years). The City anticipates receiving approximately $109,492 (20 %) in prepayments on the special assessments from the project this fall. The issue size has been reduced by the aforementioned prepayment amounts. Remaining debt service will be paid from a tax levy. • Utility portion of the Bonds. Debt service will be paid by the corresponding utility funds. • Current refunding of the 2006A bonds. Debt service will be paid from the remaining special assessments levied against benefitting property owners and a tax levy. The City is bringing $150,000 in prepaid special assessments to the refinancing of the Bonds to reduce the principal amount. Interest rates on the obligations proposed to be refunded are .65% to 1.95 %. The refunding is expected to reduce interest expense by approximately $217,000 over the next 7 years (Remaining term of existing bonds). The Net Present Value Benefit of the refunding is estimated to be $51,000, equal to 5.825% of the refunded principal. This refunding is considered to be a Current Refunding as the obligations being refunded are either callable (pre - payable) now, or will be within 90 days of the date of issue of the new Bonds. • Current Refunding of the 2007A Bonds. Debt service will be paid from the remaining special assessments levied against benefitting property owners and a tax levy. The City is bringing $125,000 in prepaid special assessments to the refinancing of the Bonds to reduce the principal amount. Interest rates on the obligations proposed to be refunded are .65% to 2.150 %. The refunding is expected to reduce interest expense by approximately $242,000 over the next 8 years (remaining term of the existing bonds). The Net Present Value Benefit of the refunding is estimated to be $93,000, equal to 5.597% of the Presale Report June 23, 2015 City of Mound, Minnesota 1588 Page 1 OwlPresale Report June 23, 2015 City of Mound, Minnesota 1589 Page 2 refunded principal. This refunding is considered to be a Current Refunding as the obligations being refunded are either callable (pre - payable) now, or will be within 90 days of the date of issue of the new Bonds. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters: s 429 e 444 s 475 Because the City is assessing at least 20% of the project costs for the improvement portion, that portion of the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. Chapter 444 allows cities to issue debt without limitation as long as debt service is expected to be paid from water and sewer revenues. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term /Call Feature: The Bonds are being issued for a 21 year term. Principal on the Bonds will be due on February I in the years 2016 through 2036. Interest is payable every six months beginning February 1, 2016. The Bonds maturing on and after February 1, 2025 will be subject to prepayment at the discretion of the City on February 1, 2024 or any date thereafter. Bank Qualification: Because the City is issuing, or expects to issue, more than $10,000,000 in tax - exempt obligations during the calendar year, the City will be not able to designate the Bonds as "bank qualified" obligations. Rating: The City's most recent bond issues were rated AA by Standard & Poor's. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for Recommendation: Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal financing options, we are recommending the issuance of General Obligation Bonds as a suitable financing option because: - This is a viable option available to finance this type of project under state law. - this is the most overall cost effective option that still maintains future flexibility for the repayment of debt. - This is a viable option available to refinance a portion of the Bonds OwlPresale Report June 23, 2015 City of Mound, Minnesota 1589 Page 2 Presale Report June 23, 2015 City of Mound, Minnesota 1590 Page 3 project under State law. This coincides with the City's past practices to finance these types of projects with this type of debt issue This is the most overall cost effective refinancing option for interest savings on the refunding portion of the Bonds. This maintains the security and terms of the original debt issues for the refunding portion of the Bonds. Method of Sale /Placement: In order to obtain the lowest interest cost to the City, we will competitively bid the purchase of the Bonds from local and national underwriters /banks. We have included an allowance for discount bidding equal to 1.00000% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this issue of Bonds we have been directed to use the premium to reduce the size of the issue. The adjustments may slightly change the true interest cost of the original bid, either up or down. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that, other than the obligations proposed to be refunded by the Bonds, there are no other refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to Presale Report June 23, 2015 City of Mound, Minnesota 1590 Page 3 Presale Report City of Mound, Minnesota -1591- June 23, 2015 Page 4 provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain "material events" to the Municipal Securities Rulemaking Board (the "MSRB "), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers in the past to prepare and file the reports. The City needs to renew a contract with Ehlers to continue to complete this service or complete the Continuing Disclosure on their own and notify Ehlers to that fact. Arbitrage Monitoring: Because the Bonds are tax- exempt securities /tax credit securities, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage /yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Nonarbitrage Certificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and /or retain the services of a qualified firm to assist you. You have chosen to not retain Ehlers to assist you with compliance with these rules. Risk Factors: Special Assessments: We have assumed 20% of pre -paid special assessments, with the remainder of the assessments levied as projected. If the City receives more pre -paid assessments or does not levy the assessments, it may need to increase the levy portion of the debt service to make up for lower interest earnings than the expected assessment interest rate. Utility Revenue: The City expects to pay the Bond debt service with utility funds. If utility revenue is inadequate, the City may have to levy taxes to pay debt service on the Bonds for a short period of time. Current Refunding: The Bonds are being issued for the purpose of current refunding prior City debt obligations. Those prior debt obligations are "callable" now and can therefore be paid off within 90 days or less. The new Bonds will not be pre - payable until February 1, 2024. This refunding is being undertaken based in part on an assumption that the City does not expect to have future revenues to pay off this debt and that market conditions warrant the refinancing at this time. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay Presale Report City of Mound, Minnesota -1591- June 23, 2015 Page 4 them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Attorney: Briggs and Morgan, Professional Association Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and /or terms of this financing to achieve results consistent with the City's objectives. Presale Report June 23, 2015 City of Mound, Minnesota 1592 Page 5 Proposed Debt Issuance Schedule Pre -Sale Review by City Council June 23, 2015 Distribute Official Statement: Week of July 13, 2015 Conference with Rating Agency: Week of July 20, 2015 City Council Meeting to Award Sale of the Bonds: July 28, 2015 Estimated Closing Date: August 18, 2015 Redemption Date for Bond September 1, 2015 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Refunding Savings Analysis Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Financial Advisors: Stacie Kvilvang (651) 697 -8506 Jason Aarsvold (651) 697 -8512 Disclosure Coordinator: Jeri Chapman (651) 697 -8566 Financial Analyst: Alicia Gage (651) 697 -8551 The Official Statement for this financing will be mailed to the City Council at their home address or e- mailed for review prior to the sale date. Presale Report June 23, 2015 City of Mound, Minnesota 1593 Page 6 City of Mound, MIN $8,785,000 General Obligation Bonds, Series 2015A Issue Summary Assumes Current Market BQ "AK Rates plus 15bps Total Issue Sources And Uses Dated 08101/20151 Delivered 08/0112015 Utility Improvement Revenue Issue Portion Portion CR 2006A CR 2007A Summary Funds Par Amount of Bonds -.,-, �.��.�� —,I �..,,.. -. -- Pinned Issuer Equity contribution _ _.. - 150,00000 125,000.00 275,000.00 Prepaid Assessments 109,492.00 - __. - -_ 109,492.00 Total Sources _ $1,514,492.00 ..$5,065,000.00 $895,000.00 $1,695,000.00 $9,169,492.00 Uses Of Funds Torsi Underwriters Discount (1.000 %) 14,050.00 50,65000 7,45000 15,700.00 87,850.00 Costs Of issuance _ 13,114.42 47,277.17 6,95389 14,654.52. 82,000.00 Deposit to Project Construction Fund 1,483,0.00.00 4,970,00000 - _ - _ 6,453000.00 Deposit to Current Refunding Fund - - 877,94958 ,1665,25438 2,543,203.96 Rounding Amount _.. _ 4,327.58 (2,927 17) _. 2,64653 (608.90) _. 3,438.04 Total Uses $1,514,492.00 $5,065,000.00 $895,000.00 $1,695,000.00 $9,169,492.00 Series 2015A GO Bonds I issue Summary 1 61182015 1 12:02 PM EHLERS LEADERS IN PUBLIC FINANCE —1594— City of Mound, MN $8,785,000 General Obligation Bonds, Series 2015A Issue Summary Assumes Current Market BQ "AA" Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P +I. Fiscal Total Yield Statistics Bond Year Dollars _ _ _.. _ $81,697.50 Average Life _._.. ,_.. _ _ ..... .. 9.300 Years Average Coupon _ _ _. 2,7975871% Net Interest Cost (NIC)_._ _._... _._. 2.9051180% _. True Interest Cost (TIC) _ _ _.._. _ _.. _. __.. 2.8788104 Bond Yield for Arbitrage Purposes _ _ _ _.. _ _ _ 2.7515711% All Inclusive Cost (ADC) ._._. _ _.. _.. _ .2.9993783% Weighted Average Maturity _. _... .9,300 Years Series 2015A GO 6015 I Issue Summary 1 6/10/2015 1 12:02 PM LEADERS IN PUBLIC FINANCE -1595- - 02/01/2016 260,000.00 0.650% 99,891.25 359,891.25 359,891.25 08/012016 - - 99,046.25 99,04615 - 02/012017 580,000.00 0.900% 99,046.25 679,046.25 778,092.50 08/01/2017 - - 96,436.25 96,436.25 - - 02/01/2018 590,000.00 1.250% 96,436.25 686,436.25 782,872.50 O8 /01 /2018 - - 92,748.75 92,748.75 - 02/012019 595,000.00 1.450% 92,748.75 687,748.75 780,497.50 08/01/2019 - - 88,43500 88,435.00 02/01/2020 610,000.00 L650% 88,435.00 698,435.00 786,87000 08/01/2020 83,402.50 83,402.50 02/012021 620,000.00 1850% 83,402.50 703,402,50 786,805.00 08/01/2021 - - 77,667.50 77,667.50 - 02/012022 635,000,00 1.950% 77,667.50 71 2,667.50 790,33500 08/01/2022 71,476.25 71,476.25 02/012023 530,00000 2,150% 71,47615 601,476.25 672,952.50 08/01/2023 - - 65,778.75 65,778.75 - 02/01/2024 320,000.00 2,350% 65,778.75 385,778.75 451,557.50 08/012024 - - 62,018.75 62,018.75 - 02/012025 330,000.00 2.509% - 62,018.75 392,018.75 454,037.50 08/012025 57,89375 57,893.75 - 02/01/2026 335,000.00 2.650% 57,893.75 392,893.75 450,787.50 08/012026 - - 53,455.00 53,455.00 - 02/01/2027 350,000.00 2.750% 53,455.00 403,45500 456,910.00 08/012027 _ 48,64150 _ 48,642.50 02/01/2028 355,000.00 1850% 48,64150 403,642.50 452,285.00 08/012028 - - 43,583.75 43,583.75 - 02/01/2029 370,000.00 2.950% 43,583.75 413,583.75 457,167.50 08/01/2029 - - 38,126.25 38,126.25 - 02/012030 380,000.00 3050% _ 38,12625 _ 418,126.25 456,252.50 08/01/2030 - 32,331.25 32,33125 - 02/012031 390,000.00 3.100% 32,33125 422,331.25 454,662.50 08/01/2031 - - 26,286.25 26,286.25 - 02/O1/2032 290,000.00 3.200% 26,286.25 316,28625 342,572.50 08/012032 - 21646.25 21,646.25 02/01/2033 295,000.00 3.400% 21,646.25 316,64615 338,292.50 08/01/2033 - - 16,631.25 16,631.25 - 02/012034 305,00000 1450% 16,631.25 321,631,25 338,262.50 08/012034 - - 11,370.00 11,370.00 - 02/01/2035 315,000.00 3.500% 11,370.00 _ ...5,857.50_ 326,370.00 337,74000 08/012035 5,857.50 02/0112036 330,000.00 3.550% 5,857.50 335,85250 341,715.00 Total $8,785,000.00 52,285,558,75 511,070,558.75 Yield Statistics Bond Year Dollars _ _ _.. _ $81,697.50 Average Life _._.. ,_.. _ _ ..... .. 9.300 Years Average Coupon _ _ _. 2,7975871% Net Interest Cost (NIC)_._ _._... _._. 2.9051180% _. True Interest Cost (TIC) _ _ _.._. _ _.. _. __.. 2.8788104 Bond Yield for Arbitrage Purposes _ _ _ _.. _ _ _ 2.7515711% All Inclusive Cost (ADC) ._._. _ _.. _.. _ .2.9993783% Weighted Average Maturity _. _... .9,300 Years Series 2015A GO 6015 I Issue Summary 1 6/10/2015 1 12:02 PM LEADERS IN PUBLIC FINANCE -1595- City of Mound, MN $8,785,000 General Obligation Bonds, Series 2015A Issue Summary Assumes Current Market BQ "AA" Rates plus 15bps Net Debt Service Schedule Fiscal Date Principal Coupon Interest Total P +I Net New D/S Total 08/01/2015 - - - - - - 02/01/2016 260,000.00 0.650% 99,891.25 359,891.25 359,891.25 359,891.25 08/0112016 - - 99,046.25 99,046.25 99,046.25 - 02/O1/2017 580,000.00 0.900% 99,046.25 679,046.25 679,046.25 778,092,50 08/0112017 - 96,436.25 96,436.25 96,436.25 - 02/01/2018 590,000.00 1.250% 96,436.25 686,43625 686,436.25 782,872.50 08/01/2018 - - 92,74875 92,748.75 92,748.75 - 02/01/2019 595,000.00 1.450% 92,748.75 687,748.75 687,74835 780,497.50 08/01/2019 - - 88,435.00 88,435.00 88,435.00 - 02/01/2020 610,000.00 1.650% - 88,435.00 698,435.00 -- _ 698,435.00 786,870.00 081012020 - 83,402.50 83,402.50 83,402.50 02/01/2021 620,000.00 1,850% 83,40150 703,402,50 703,402.50 786,805.00 08/01/2021 - - 77,667.50 77,667.50 77,667,50 - 02/01/2022 635,000.00 1.950% 77,667.50 712,667.50 712,667.50 790,335.00 08101/2022 - - 71,476.25 71,476.25 _ 71,476.25 - 02/01/2023 530,000.00 2.150% 71,476.25 601,476.25 601,476.25 672,952.50 08/01/2023 - - 65,778.75 65,778.75 65,778.75 - 02/01/2024 320,000.00 2.350% 65,778.75 385,77875 385,77875 451,557.50 08/01/2024 - - 62,018.75 62,018 75 62,018.75 - 02/01/2025 330,000.00 2.500% 62,018.75 392,018.75 392,018.75 ..454,037.50 08/01/2025 57,893.75 57,893.75 57,893.75 - 02/01/2026 335,000.00 2.650% 57,893.75 392,893.75 392,893.75 450,787.50 08/0112026 - - 53,45500 53,455.00 53,455.00 - 02/01/2027 350,000.00 2.750% 53,45500 403,455.00 403,455.00 456,910.00 08/01/2027 - - 48,642.50 48,642.50 48,642.50 - 02/01/2028 355,000.00 2.850% 48,642.50 403,642.50 403,642.50 452,285.00 08/01/2028 - - 43,583.75 43,58335 43,583.75 - 02/01/2029 370,000.00 2.950% 43,583.75 41358335 413,583.75 457,167.50 08/01/2029 - - 38,126.25 38,126.25 38,126.25 - 02/01/2030 380,000.00 3.050% 38,126.25 418,126.25 418,126.25 456,252.50 08/01/2030 - - 32,331.25 32,331.25 32,331.25 - 02/O1/2031 390,000.00 3.100% 32,331.25 422,331.25 422,331.25 454,66150 08/01/2031 - - 26,286.25 26,286.25 26,286.25 - 02/O1/2032 290,000.00 3200% 26,286.25 316,286.25 316,286.25 342,572.50 08/01/2032 _ 21,646.25 _ 21,646.25 21,64625 - 02/01/2033 295,000.00 3.400% 21,646.25 316,646.25 316,646.25 338,292.50 08/012033 - - 16,631.25 16,631.25 16,631.25 - 02/01/2034 305,000.00 3.450% 16,631.25 321,631.25 321,631.25 338,262.50 08101/2034 - - 11,370.00 11,370.00 11,370.00 - 02/01/2035 31.5,000.00 3.500% 11,370.00 326,370.00 326,370.00 337,740.00 08/01/2035 - - 5,857.50 5,857.50 5,857.50 - 02/01/2036 330,000.00 3.550% 5,857.50 335,857.50 335,85750 341,71500 Total $8,785,000.00 - $2,285,558.75 $11,070,558.75 $11,070,558.75 - Series 2015A GO Bonds I Issue Summary 1 6/1812015 1 12:02 PIA LEACERS IN PUBLIC FINANCE —1596— City of Mound, MN $8,785,000 General Obligation Bonds, Series 2015A Issue Summary Assumes Current Market BQ "AA" Rates plus 15bps Detail Costs Of Issuance Dated 08/01/20151 Delivered 08/01/2015 COSTS OF ISSUANCE DETAIL Financial Advisor $53.000.00 Bond Counsel $14,00000 Rating Agency Fee (S&P) $14,000.00 Miscellaneous __. _. _. $1,000.00 TOTAL $82,000.00 Series 2015A GO Bands I Issue Summary 1 6118/2015 1 12:02 PM EHLERS 1597 - LLADEeS IN PUBLIC FINANCE Q ui ° N p, CL N 9 N I� N v/ CL N N 'C N O 0 Q 0 Q m o ` C ® Ur 2� � ° E U o ° N _ W N E N U � N Q T d s V d v N d 0 u WI_ w .-mod iN.- ��d4�o�4a oM o d �n �o o ,y el o e e el m �p i W tY C M? 4 vMi r0 I S O h N b S b 0 i M Vr O N HqN Pmh P, �%Mnhrhjh�b4d Vddd Vd'rlmMM N'N N NI 1 J I li I r r h r M. r r r r r.. r r r r C I a m 4 rd+l n (� m n n m r4+1 n (del n m rdi "n" d V 4 414 d C C d C d 4 4 d d fl' d H I � W P� N SIC h O M P m N m O O h N Om W o m h D N P �OI rp b P d Om 1� T vl' 4 O] d 0 m N y O 1 1 0000 00 O O O O 00 00 O O O O O O o O r O�NPN MmhV � O.PmNO W:.�Pr�d Vdim I NN Vl 010 0 0 0 N V1 0 0 w� 1: ! d PmP � ho mvr P.o 4.- O VWW mP�/NiO('PN N�ONNNh1�V1 H '. N H r i I E v e a e e�le o e e e e e e v e v e e e> e O P o 0 oio o P o 0 o P o 0 0 0 0 0 Q I r O O 00 00 O�O O 00 0 0 0 0 0 0 0 00 O O O O O I�' a00 0100 0000000 OOOOO O C`i 0 0 0 0 010 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ti E O O O O O O O O O O O O O O O a � I H m UI y U.0 y Q N p4 Q Q DI y,. N N N N N N N N N N.N N Q -- - - ^ 6¢ u WI_ w City of Mound, MN $1,405,000 General Obligation Bonds, Series 2015A Improvement Portion Assumes Current Market BQ "AA" Rates plus 15bps Debt Service Schedule Date Principal Coupon. Interest Total P +l Fiscal Total 08/01/2015 - - - - - 02/01/2016 - - 16,075.00 16,075.00 16,075.00 08/01/2016 - - 16,075.00 16,075.00 - 02/012017 80,000.00 0.900% 16,075.00 96,075.00 112,150.00 08/01/2017 - - 15,715.00 15,715.00 - 02/01/2018 85,000.00 1.250% 15,715.00 100,715.00 116,430.00 08/01 /2018 - - 15,183.75 15,183.75 - 02/01/2019 85,000.00 1.450% 15,183.75 100,183.75 115,367.50 08/0112019 - - 14,567.50 14,567.50 - 02/01/2020 85,000.00 1.650% 14,567.50 99,567.50 _ 114,135.00 08/01/2020 - - 13,866.25 13,86625 - 02/01/2021 85,000.00 1.850% 13,86615 98,86625 112,73150 08/01/2021 - - 13,080.00 13,080.00 - 02/01/2022 90,000.00 1.950% 13,080.00 103,080.00 116,160.00 08/01/2022 - - 12,202.50 12,202.50 _. - 02/01/2023 90,000.00 2.150% 12,202.50 102,202.50 114,405.00 08/01/2023 - - 11,235.00 11,235.00 - 02/01/2024 90,000.00 2.350% 11,235.00 101,235,00 112,470.00 08/01/2024 - - 10,177,50 10,177.50 - 02/01/2025 95,000.00 2.500% _ 10,177.50 _ _.. 105,177.50 115,355.00 08/01/2025 8,990.00 8,990.00 - 02/01/2026 95,000.00 2.650% 8,990.00 103,990.00 112,980.00 08/0112026 - - 7,731.25 7,731.25 - 02/01/2027 100,000.00 2350% 7,731.25 107,731.25 115,462.50 08/01/2027 - _ . - _ _ . 6,356.25 6,356.25 _ - 02/01/2028 100,000.00 2.850% 6,356,25 106,356.25 112,712.50 08/01/2028 - - 4,931.25 4,931.25 - 02/01/2029 105,000.00 2.950% 4,931.25 109,931.25 114,86150 08/01/2029 - - 3,382.50 3,382.50 - 02/012030 110,000.00 1050% 3,382.50 113,38150 116,765.00 08/01/2030 - - 1,705.00 1,705,00 - 02/012031 110,000.00 3.100% 1,705.00 111,705.00 113,410.00 Total $1,405,000.00 - $326,472.50 $1,731,472.50 - Yield Statistics Bond Year Dollars _.. _ .. .. _ _ $12,522.50 Average Life _ _ __ 8.913 Years Average Coupon ___ 26070872% Net Interest Cost (NIC) _ . _ __ _. _ „_. 2.7192853% True Interest Cost (TIC) ._ ....... _._ _ _ _._.. _ _ 27135561% Bond Yield for Arbitrage Purposes _. _.._ _. _ 27515711% All Inclusive Cost (AIC) .. _ .... . _. _. _ _ 2,8358372% IRS Form 8038 Net interest Cost 16070872% Weighted Average Maturity _ . ,. _ _. _.. _ .. 8.913 Years Series 2015A G08onds I Improvement Ponion 1 6/18/2015 1 12:02 PM EHLERS LEADERS IN PUBLIC FINANCE -1599- City of Mound, MN $1,405,000 General Obligation Bonds, Series 2015A Improvement Portion Assumes Current Market BO "AA" Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P +I 105% of Total Assessments Levy /(Surplus) 02/01/2016 - - 16,075.00 16,075.00 16,878.75 - 16,878.75 02/01/2017 80,000.00 0.900% 32,150.00 112,150.00 117,757.50 41,343.74 76,413.76 02/01/2018 85,000.00 1.250% 31,430.00 116,430.00 122,251.50 41,343.73 80,907.77 02/01/2019 85,000.00 1.450% 30,367.50 115,367.50 121,135,88 41,343.74 79,792.14 02/01/2020 85,000.00 1650% 29,135.00 114,135.00 119,841.75 41,343.73 78,498.02 02/01/2021 85,000.00 1.850% 27,732.50 112,732.50 118,369.13 41,34333 77,025.40 02/01/2022 90,000.00 1.950% 26,160.00 116,160.00 121,968.00 41,34374 80,624.26 02/01/2023 90,000.00 1150% 24,405.00 114,405.00 120,125.25 41,343.74 78,781.51 02/01/2024 90,000.00 2.350% 22,470.00 112,470.00 118,093.50 41,343.74 76,749.76 02/01/2025 95,000.00 2.500% 20,355.00 115,355.00 121,12275 41,343.74 79.779,01 02/01/2026 95,000.00 2.650% 17,980.00 112,980.00 118,629.00 41,34174 77,285.26 02/01/2027 100,000.00 2.750% 15,462.50 115,462.50 121,235.63 41,343.74 79,891.89 02/01/2028 100,000.00 2.850% 12,712.50 112,712.50 118,348.13 41,343.73 77,004.40 02/01/2029 105,000.00 2.950% 9,862.50 114,862.50 120,605.63 41,343.74 79,261.89 02101/2030 110,000.00 1050% 6,765 00 116,765.00 122,603 25 41,343 74 81,259,51 02/0112031 110,00000 3.100% 3,410.00 113,410.00 119,08050 41,343.73 77,736.77 Total $1,405,000.00 $326,472.50 $1,731,472.50 $1,818,046.13 $620,156.05 $1,197,890.08 Significant Dates Dated _.. ..... _ _. _ .. _ 8/01/2015 First Coupon Date _ .. _. _. _ _ 2/012016 Yield Statistics Bond Year Dollars _. _ _ _ _. _... $12,522.50 Average Life __. _..... 8,913 Years Average Coupon .. _ . _.. _... 2.6070872% Net Interest Cost(NIC) . _ _.. .... _ ._ _ . _ _ 2.7192853% _ True Interest Cost (TIC) _. �. _ _ 2,7135561% _ Bond Yield for Arbitrage Purposes _ _.. _ __. __.. _..._ 27515711% All Inclusive Cost (AIC) _...... ..2.8358372% Series 2015A GO Bonds I Imprevement POnlon I8/182015I 12A2PM EHLERS LEADERS IN PUBLIC FINANCE City of Mound, MM $5,065,000 General Obligation Bonds, Series 2015A Utility Revenue Portion Assumes Current Market BQ "AA" Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest. Total P +1 Fiscal Total 08/01/2015 - - - - _ _ 2.7515711% 02/01/2016 - - 66,673.75 66,673.75 66,673.75 08/012016 - - 66,673.75 66,673.75 - 02/01/2017 205,000.00 0.900% 66,673.75 271,673.75 338,347.50 08/012017 - - 65,751.25 65,751.25 - 02/012018 210,000.00 1.250% 65,751.25 275,751.25 341,502.50 08/01/2018 - - 64,438.75 64,438.75 - 02/01/2019 210,000.00 1.450% 64,438.75 274,438.75 338,877.50 08/01/2019 - - 62,916.25 62,916.25 - 02/01/2020 215,000.00 .1.650% 62,916.25 . 277,916,25 340,83250 08/012020 - 61,14250 61,142.50 - 02/01/2021 220,000,00 1.850% 61,142.50 281,142.50 342,285.00 08/01/2021 - - 59,107.50 59,107.50 - 02/01/2022 220,00000 1.950% 59,107.50 279,107.50 338,215.00 08101/2022 - - _ 56,962.50 56,962.50 _ - 02/012023 _ 225,000.00 2.150% 56,962.50 281,962.50 338,925.00 08/012023 - - 54,543.75 54,543.75 - 02/012024 230,000.00 2.350% 54,543 75 284,543.75 339,087.50 08/012024 - - 51,841.25 51,841.25 - 02/01/2025 235,000.00 1500% _ 51,841 25 286,841.25 338,682.50 08/012025 - 48,903.75 48,903.75 - 021012026 240,000.00 2.650% 48,903.75 288,903.75 337807,50 08101/2026 - - 45,723.75 45,723.75 - 02/012027 250,00(100 1750% 45,723.75 295,723.75 341,447 50 08/012027 - _ -_ _ _ 42,286.25 42,286.25 - 02/01/2028 255,000.00 2.850% 42,286.25 297,286.25 339,572.50 08/01/2028 - - 38,652.50 38,652.50 - 02/01/2029 265,000.00 2.950% 38,652.50 303,652.50 342,305.00 08/01/2029 - - 34,743.75 34,743.75 - 02/012030 270,000.00 3.050% 34,743.75 304,74175 _ 339,487.50 08/012030 - - 30,626.25 30,626.25 - 02/012031 280,000.00 3.100% 30,626.25 310,626.25 341,252.50 08/01/2031 - - 26,286.25 26,286.25 - 02/01/2032 290,000.00 3.200% 26,286.25 316,286.25 342,572.50 08101/2032 - - 21 646.25 21,646.25 - 02/012033 295,000.00 3.400% 21,646.25 316,646.25 338,292.50 08/012033 - - 16,63125 16,63125 - 02/012034 305,000.00 3.450% 16,63125 321,631.25 338,262.50 08/01/2034 - - 11,370.00 11,370,00 - 02/01/2035 315,000.00 3.500% 11,370.00 326,370.00 337,740.00 08/012035 5,857.50 5,857.50 - 02/012036 330,000,00 3.550% 5,857.50 335,857.50 341,715.00 Total Yield Statistics Bond Year Dollars _ $59,962.50 Average Life ... 11,839 Years Average Coupon ..3.0000146% Net Interest Cost (NIC) 3.0844841% Treat Interest Cost (TIC) _. _.. _.. 3,0669553% Bond Yield for Arbitrage Purposes ,. _ _ 2.7515711% All Inclusive Cost (AIC) _ _ 11653076 IRS Form 8038 Net Interest Cost _ _ 3.0000146% Weighted Average Maturity 11.839 Years Serles 2015A GO Bonds I Utility Revenue Portion l 6118 /2015112'.02 PM EHLERS LEADERS IN PUBLIC FINANCE -1601- City of Mound, MN $5,065,000 General Obligation Bonds, Series 2015A Utility Revenue Portion Assumes Current Market BQ "AA" Rates plus 15bps Debt Service Schedule 105% Date Principal Coupon Interest Total P +l Overlevy 02/01/2016 - - 66,673.75 66,673.75 70,007.44 02/01/2017 205,000.00 0.900% 133,347.50 338,347.50 355,264.88 02/012018 210,000.00 1.250% 131,502.50 341,502.50 358,577,63 02/01/2019 210,000.00 1.450% 128,877.50 338,877,50 355,821.38 02/01/2020 215,000.00 1.650% 125,83150 340,832.50 357,874,13 02/01/2021 220,000.00 1.850% 122,285,00 342,285.00 359,399.25 02/01/2022 220,000.00 1.950% 118,215.00 338,215.00 355,125.75 02/01/2023 225,000.00 2.150% 113,925.00 338,925.00 355,871.25 02/01/2024 230,000.00 2.350% 109,087.50 339,087.50 356,041.88 02/0112025 235,000.00 2,500% _ _ 103,682,50 338,682 50 355,616.63 02101/2026 240,00000 2.650% 97,807.50 337,807.50 354,697.88 02/01/2027 250,000.00 2.750% 91,447.50 341,447.50 358,519.88 02/01/2028 255,000,00 2.850% 84,572.50 339,572.50 356,551,13 02/01/2029 265,000.00 2.950% 77,305.00 342,305.00 359,420.25 02/01/2030 270,000.00 3050% 69,487.50 339,487.50 356.461.88 02/01/2031 280,000.00 3.100% 61,252.50 341,252.50 358,315.13 02/01/2032 290,000.00 3.200% 52,572.50 342,57150 359,701.13 02/012033 295,000.00 3.400% 43,29150 338,292.50 355,207.13 0210112034 305,00000 3.450% - 33,262.50 338,262.50 355,175.63 02/01/2035 315,000.00 3,500% 22,740.00 337,740.00 354,627.00 02/01/2036 330,000.00 3.550% 11,715.00 341,715.00 358,80075 Total $5,065,000.00 - $1,798,883.75 $6,863,883.75 $7,207,077.94 Significant Dates Dated _ _. 8/01/2015 First Coupon Date _ ___... _... 2/01/2016 Yield Statistics Bond Year Dollars _ _.. _ $59,962.50 Average Life - _. . _.. _ ... .. _ _ 11.839 Years _ Average Coupon _ ... _ _ .. _ 3,0000146% Net Interest Cost (N IQ _ . _ _ .. _ _ 3.0844841% True Interest Cost (TIC) _ _... _ 30669553% Bond Yield for Arbitrage _ Purposes... 27515711% All Inclusive Cost(AIC) 31653076% IRS Form 8038 Net Interest Cost 3.0000146% Weighted Average Maturity 11.839 Years Series 2015A GO Bonds I UVity Revenue Portion I611B/2015 1 12:02 PM EHLERS LFAOENS IN PUBLIC FINANCE —1602— City of Mound, M $745,000 General Obligation Bonds, Series 2015A CR 2006A Assumes Current Market BQ "AA" Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P +I Fiscal Total 08/01/2015 - - - - 02/01/2016 90,000.00 0.650% 5,265.00 95,265.00 95,265.00 08/01/2016 - - 4,972.50 4,972.50 - 02/01/2017 105,000.00 0.900% 4,972.50 109,972.50 114,945.00 08/01/2017 - - 4,500.00 4,500.00 - 02/01/2018 105,000.00 1.250% 4,500.00 109,500.00 114,000.00 08/01/2018 - - 3,843.75 3,843.75 - 02/01/2019 110,000.00 1 450% 3,843.75 113,84375 117,68250 08/01/2019 - - 3,046,25 3,046.25 - 02/O1/2020 110,000.00 1.650% 3,04625 113,04625 116,092.50 08/012020 2,138.75 2,138.75 - 02/01/2021 110,000.00 1,850% 2,138.75 112,138.75 114,277.50 08/012021 - - 1,121,25 1,121.25 - 02/01/2022 115,000.00 1.950% 1,121.25 116,121.25 117,242.50 Total 5745,000.00 - $44,510.00 $789,510.00 - Yield Statistics Bond Year Dollars _ _ __ _ _ $2,697.50 Average Life - _ _. .. 3,621 Years Average Coupon. _ _ _ _ _.. _ _. _ _ 1.000463% Net Interest Cost (NIC) _ _. _ _ _ 1.9262280% True Interest Cost (TIC) _ 1,9353328% Bond Yield for Arbitrage Purposes _ .... __ _ 2.7515711% All Inclusive Cost(AIC) _ ,...... ... 22094223% IRS Form 8038 Net Interest Cost 1,6500463% Weighted Average Maturity _ __. ___ _. __. 3.621 Years Serie52015A GO Bonds I CR 2006A 1 611812015 1 12:02 PM EHLERS LEADERS IN PUBLIC FINANCE -1603- City of Mound, MN $745,000 General Obligation Bonds, Series 2015A CR 2006A Assumes Current Market BQ "AX Rates plus 15bps Debt Service Comparison Net New Date Total P +I D/S Old. Net D/S Savings 02/01/2016 95,265.00 95,265.00 127,69750 32,43250 02/01/2017 114,945.00 114,945.00 146,160.00 31,215.00 02/01/2018 114,000.00 114,000.00 146,675.00 32,675.00 02/01/2019 117,687.50 117,687.50 146,875.00 29,187.50 02/01/2020 116,092.50 116,092.50 146,812.50 30,720.00 02/01/2021 114,277.50 114,277.50 146,482.50 32,205.00 02/0112022 117,24150 117,242.50 145,880.00 28,637.50 Total $789,510.00 $789,510.00 $1,006,582.50 $217,072.50 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings. ......... ....... _.. _. __.. _ 198,319.68 Net PV Cashflow Savings@ 2.752 %(Bond Yield) .. _. _..._ _...)98,31968 Total Cash contribution .. ........ ..._._.. _.... __. ._..(150,000.00) Contingency or Rounding Amount ..... _ 2,646.53 Net Present Value Benefit _ $50,966.21 Net PV Benefit / $915,440.69 PV Refunded Debt Service 5.567% Net PV Benefit / Refunded Principal._ _ 5.825% _$875,000 Net PV Benefit / $745,000 Refunding Principal.. _ 6.841% Refunding Bond Information Refunding Dated Date _ _ 8/01/2015 Refunding Delivery Date _. ... .8/01/2015 Sedes2015AGCIBOnds I CR2006A 1 61162015 1 12'.02PM EHLERS LEADERS IN PUBLIC FINANCE -1604- City of Mound, MN $745,000 General Obligation Bonds, Series 2015A CR 2006A Assumes Current Market BQ "AA" Rates plus 15bps Debt Service Schedule 105% Date Principal Coupon Interest Total P +I Overlevy 02/01/2016 90,000.00 0,650% 5,265 00 95,265.00 100,028.25 02/01/2017 105,000.00 0.900% 9,945.00 114,945.00 120,692.25 02/01/2018 105,000.00 1.250% 9,000.00 114,000.00 119,700.00 02/01/2019 110,000.00 1.450% 7,687.50 117,687.50 123,571.88 02/01/2020 110.000.00 1.650% 6,092.50 116,09150 121.897.13 02/01/2021 110,000.00 1.850% 4,277.50 114,277,50 119,991.38 02/01/2022 115,000.00 1.950% 2,242.50 117,242.50 123,104.63 Total $745,000.00 - S44,510.00 $789,510.00 $828,985.50 Significant Dates Dated .......... 8/01/2015 First Coupon Date _ _ _ __. _ _..._ 2/01/2016 Yield Statistics Bond Year Dollars $2,697.50 Average Life _ „ _ _ _.... _ 3.621 Years Average Coupon _. _ _ _.. 16500463% Net Interest Cost (NIC) _ _ _ 1,9262280% True Interest COfit (TIC) _ _ _ _ 1.9353328% Bond Yield for Arbitrage Purposes _ _ _ _ _. 17515711 All Inclusive Cost (AIC) _... _.. 2.2094223% IRS Ponn 8038 Net Interest Cost 1.6500463% Weighted Average Maturity __. _. _.. __.. ___... 3.621 Years Senes 2015A GO Bonds I OR 2006A 1 6118/2015 1 12.02 PIA EHLERS LEADERS IN PUBLIC FINANCE -1605- City of Mound, MN $1,570,000 General Obligation Bonds, Series 2015A CR 2007A Assumes Current Market BQ "AX Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P +I Fiscal Total 08/01/2015 - - - Yield Statistics - - 02/01/2016 170,000.00 0.650% 11,877.50 181,877.50 Average Coupon _ .,.. _ 181,877.50 08/01/2016 - - 11,325.00 11,325.00 _...... 2,7515711% - 02/01/2017 190,000.00 0.900% 11,325.00 201,325.00 Weighted Average Maturity 212,650.00 08/01/2017 - 10,470.00 10,470,00 02/01/2018 190,000,00 1.250% 10,470,00 200,470.00 210,940.00 08/01/2018 - - 9,282.50 9,282.50 - 02/01/2019 190,000.00 1,450% 9,282.50 199,28150 208,565.00 08/01/2019 - - 7,905.00 7,905.00 - 02/01/2020 200000.00 1.650% 7,905.00 207,905,00 215,810.00 08/01/2020 - - 6,255.00 .6,255.00 - 02/01/2021 205,000.00 1.850% 6,255.00 211,255.00 217,510.00 08/01/2021 - - 4,358.75 4,358.75 - 02/01/2022 210,000,00 1.950% 4,358.75 214,35835 218,717.50 08/01/2022 - 2,311.25 2,311.25 02/01/2023 215,000.00 1150% 2,31125 217,311.25 219,622.50 Total $1,570,000.00 - $115,692.50 $19685,692.50 - Yield Statistics Bond Year Dollars $6,515.00 Average Life ..._ _ _.. _.... . - 4.150 Years Average Coupon _ .,.. _ _ .._ _ __ ,.. ,... 1,7757866% Net Interest Cost (NIC) 2.0167690% True Interest Cost (TIC) _ _..._ __. __.. _. 20248860% Bond Yield for Arbitrage Purposes _...... 2,7515711% All Inclusive Cost(AIC) _... _ _ _.. _... _ 22660776% IRS Form 8038 Net Interest Cost _ 1.7757866% Weighted Average Maturity _ _.. 4.150 Years Series 2015A GO Bonds I CF 2007A 1 6/18/2015 1 12' 02 PM EHLERS LEADERS IN PUBLIC FINANCE -1606- City of Mound, MN $1,570,000 General Obligation Bonds, Series 2015A CR 2007A Assumes Current Market BQ "AA" Rates plus 15bps Debt Service Comparison Date Total P +l Net New D/S Old Net D/S Savings 02/01/2016 181,877.50 181,877,50 211,526.25 29,648.75 02/01/2017 212,650.00 212,650.00 241,302.50 28,652.50 02/01/2018 210,940.00 210,940.00 244,365,00 33,42500 02/01/2019 208,565.00 208,565.00 242,052.50 33,487.50 02/01/2020 215,810.00 215,810.00 244,552.50 28,742.50 02/01/2021 217,510.00 217,510.00 246,572.50 29,062.50 02/01/2022 218,717.50 218,717.50 248,21150 29,495.00 02/01/2023 219,622.50 219,622.50 249,300,00 29,677.50 Total $1,685,692.50 $1,685,692.50 $1,927,883.75 $242,191.25 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.... ......... ........ 218,523.98 Net PV Cashflow Savings @ 2.752 %(Bond Yield)..... 218,523.98 Total Cash contribution . ...... _ _ _ _ (125,000.00) Contingency or Rounding Amount .......... _. _ _ _. _ (608.90) Net Present Value Benefit $92,915.08 Net PV Benefit / $1,729,275.01 PV Refunded Debt Service 5.373% Net PV Benefit / $1,660.000 Refunded Principal 5.597% Net PV Benefit / $1,570,000 Refunding Principal _ 5.918% Refunding Bond Information Refunding Dated Date _. _ _. 8/01/2015 Refunding Delivery Date _. _. _. ,.,,,.. _ _. 8/01/2015 Series 2015A GO Bonds I CR 2007A 1 6/182016 1 12:02 PM EHLERS LEADERS IN PUBLIC FINANCE _1607_ City of Mound, MN $1,570,000 General Obligation Bonds, Series 2015A CR 2007A Assumes Current Market BQ "AA" Rates plus 15bps Debt Service Schedule at Cost 1.1 n laoo-ro Average Maturity Years Senes 2015A GO Bond. I OR 2007A 1 6118/2015 1 12:02 PM EHLERS LEADERS IN PUBLIC FINANCE _1608_ 105% Date Principal Coupon Interest Total P +l Overlevy 02/01/2016 170,000.00 0.650% 11,877.50 181,877.50 190,97138 02/01/2017 190,000.00 0.900% 22,650.00 212,650.00 223,282.50 02/01/2018 190,000.00 1.250% 20,940.00 210,940.00 221,487.00 02/01/2019 190,000.00 1.450% 18,565,00 208,565.00 218,99325 02/01/2020 200,000 00 1.650% 15,810.00 215,810.00 226,600.50 02/01/2021 205,000.00 1.850% 12,510.00 217,510.00 228385.50 02/01/2022 210,000.00 1.950% 8,717.50 218,717.50 229,653.38 02/0112023 215,000.00 2.150% 4,622.50 - 219,622.50 230,603.63 Total $1,570,000.00 - $115,692.50 $1,685,692.50 $1,769,977.13 Significant Dates Dated _... .. 8/01/2015 First Coupon Date _. _. _.... 2/01/2016 Yield Statistics Bond Year Dollars _. _ $6,515.00 Average Life 4.150 Years Average Coupon _ .. .. _ 17757866% Net interest Cost(NIC) ._. _ _..._ _. 2.0167690% True Interest Cost (TIC) _ _ _ .. _ _ 2.0248860% Bond Yield for Arbitrage Purposes _. _.._ �.._ _.. 27515711% All Inclusive Cost(AIC) 22660776% IRS Form 8038 at Cost 1.1 n laoo-ro Average Maturity Years Senes 2015A GO Bond. I OR 2007A 1 6118/2015 1 12:02 PM EHLERS LEADERS IN PUBLIC FINANCE _1608_ City of Mound, Minnesota $437,970 General Obligation Bonds, Series 2015A Assessments 2.0% over TIC - Equal P &I Assessments Date Principal Coupon Interest Total P +I 12/31/2016 20,759.15 4.700% 20,584.59 41,343.74 12/31/2017 21,734.83 4.700% 19,608.90 41,343.73 12/31/2018 22,756.36 4.700% 18,587.38 41,343.74 12/31/2019 23,825.91 4,700% 17,517.82 41343.73 12/3112020 24,945.73 _ 4.700% 16,398.00 41,343.73 12/31/2021 26,118.18 4.700% 15,225.56 41,343.74 12/31/2022 27,345.74 4.700% 13,998.00 41,343.74 12/31/2023 28,630,98 4.700% 12,712.76 41,343.74 12/31/2024 29,976.64 4.700% 11,367.10 41,343.74 12/31/2025 31,385.54 4.700% _ 9,958.20 _ 41,343.74 12/31/2026 32,860.66 4.700% 8,483.08 41,343.74 12/31/2027 34,405.11 4.700% 6,938.62 41,34333 12/31/2028 36,022.16 4.700% 5,321.58 41,343.74 12/31/2029 37,715.20 4,700% 3,628.54 41,343 74 12/31/2030 39.487.81 4300% 1,855.92 41,343.73 Total $437,970.00 - $182,186.05 $620,156.05 Significant Dates Filing Date First Payment Date Senes2015A GO Bonds -A I SINGLE PURPOSE 1 611812015 1 12',01 PM EHLERS 1609 - LEAOE Fl RS IN NANC[ 1/01/2016 12/31/2016 Council Member CITY OF MOUND RESOLUTION NO. IS-__ introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B A. WHEREAS, the City Council of the City of Mound, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B (the "Bonds "), to refinance the HRA's Limited Tax Pledge Bonds (Mound Transit Center) Series 2006 in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its independent financial advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota, as follows: 1. Authorization; Findings, The City Council hereby authorizes Ehlers to assist the [Jurisdiction Type] for the sale of the Bonds. 2. Meeting Proposal Opening. The City Council shall meet at 7:00 p.m. on July 28, 2015, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 23rd day of June , 2015. -1610- Clerk June 23, 2015 City of Mound, Minnesota $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B Prepared by: Stacie Kvilvang Senior Municipal Advisor r_TTa Jason Aarsvold Municipal Advisor 1 -89� `52 -117 ., :, 11.21 , tic air; -1611- Executive Summary of Proposed Debt Proposed Issue: $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B Purposes: The proposed issue includes financing for the following purposes: Refinance the HRA's Limited Tax Pledge Bonds (Mound Transit Center) Series 2006 • General Obligation Tax Abatement Bonds, Series 2015B. Debt service will be paid from tax abatement revenues. The term of the Bonds has been shortened by one year. Interest rates on the obligations proposed to be refunded are .60% to 3.55 %. The refunding is expected to reduce interest expense by approximately $497,000 over the next 21 years. The Net Present Value Benefit of the refunding is estimated to be approximately $350,000, equal to 13.346% of the refunded principal. This refunding is considered to be a Current Refunding as the obligations being refunded are either callable (pre - payable) now, or will be within 90 days of the date of issue of the new Bonds. The Bonds will be paid from a special tax levy which is based upon abating 100% of the City's portion of taxes from specific parcels that will benefit from the public parking ramp. The required 105% coverage on the Bonds shows a need for the City to levy approximately $186,000 in 2015 through 2035 for payment in 2016 through 2036. The Bonds are being issued pursuant to Minnesota Statues, Chapters 469.1814 Authority: (tax abatement) and 475 (general bond statute). The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. The City is required to hold a public hearing on the abatement and the public purpose it serves. The hearing is scheduled for July 14, 2015. The amount of property taxes abated in any year may not exceed (1) 10% of the net tax capacity of the City or (2) $200,000, whichever is greater. The greater of these two calculations is 10% of the net tax capacity which for pay 2015 is estimated to be approximately $10,670,491. Annual payment on the Bonds is approximately $186,000, which is well below the statutory maximum In addition, these bonds are restricted by the amount of net debt the City can issue. The City cannot issue debt in excess of 3% of the assessor's taxable market value for the city. For Mound, the 2015 TMV was $1,006,898,184. Therefore, the total amount of outstanding debt cannot exceed $30,206,946. As of the end of 2014 the City had approximately $3.9 million subject to the legal debt limit (approximately $26 million in capacity available). Presale Report June 23, 2015 City of Mound, Minnesota Page 1 -1612- Term /Call Feature: The Bonds are being issued for a 21 year term. Principal on the Bonds will be due on February I in the years 2016 through 2036. Interest is payable every six months beginning February 1, 2016. The Bonds maturing on and after February 1, 2025 will be subject to prepayment at the discretion of the City on February 1, 2024 or any date thereafter. Hank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City's most recent bond issues were rated AA by Standard & Poor's. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Based on our knowledge of your situation, your objectives communicated to Basis for Recommendation: us, our advisory relationship as well as characteristics of various municipal financing options, we are recommending the issuance of General Obligation Bonds as a suitable financing option because - This is a viable option available to refinance the Bonds project under State law. - This is the most overall cost effective refinancing option for interest savings on the Bonds. Method of Sale /Placement: In order to obtain the lowest interest cost to the City, we will competitively bid the purchase of the Bonds from local and national underwriters/banks. We have included an allowance for discount bidding equal to 1.20000% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The amount of the premium varies, but it is not uncommon to see premiums Presale Report June 23, 2015 City of Mound, Minnesota 1613 Page 2 Presale Report June 23, 2015 City of Mound, Minnesota -1614- Page 3 for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this issue of Bonds we have been directed to use the premium to reduce the size of the issue. The adjustments may slightly change the true interest cost of the original bid, either up or down. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that, other than the obligations proposed to be refunded by the Bonds, there are no other refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain "material events" to the Municipal Securities Rulemaking Board (the "MSRB "), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers in the past to prepare and file the reports. The City needs to renew a contract with Ehlers to continue to complete this service or complete the Continuing Disclosure on their own and notify Ehlers to that fact. Arbitrage Monitoring: Because the Bonds are tax- exempt securities /tax credit securities, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage /yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Nonarbitrage Certificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and/or retain the services of a qualified firm to assist you. You have chosen to not retain Ehlers to assist you with compliance with these rules. Risk Factors: Current Refunding: The Bonds are being issued for the purpose of current refunding prior City debt obligations. Those prior debt obligations are "callable" now and can therefore be paid off within 90 days or less. The new Bonds will not be pre - payable until February 1, 2024. This refunding is being undertaken based in part on an assumption that the City does not expect to Presale Report June 23, 2015 City of Mound, Minnesota -1614- Page 3 This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and /or terms of this financing to achieve results consistent with the City's objectives. Presale Report June 23, 2015 City of Mound, Minnesota -1615- Page 4 have future revenues to pay off this debt and that market conditions warrant the refinancing at this time. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact US. Bond Attorney: Briggs and Morgan, Professional Association Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and /or terms of this financing to achieve results consistent with the City's objectives. Presale Report June 23, 2015 City of Mound, Minnesota -1615- Page 4 Proposed Debt Issuance Schedule Pre -Sale Review by City Council June 23, 2015 Submit Public Hearing Notice to The Laker June 23, 2015 Public Hearing Notice is Published June 27, 2014 Distribute Official Statement: Week of July 13, 2015 Public Hearing on Issuance of Abatement Bonds July 14, 2015 Conference with Rating Agency: Week of July 20, 2015 City Council Meeting to Award Sale of the Bonds: July 28, 2015 Estimated Closing Date: August 18, 2015 Redemption Date for Bond September 1, 2015 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Refunding Savings Analysis Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Financial Advisors: Stacie Kvilvang (651) 697 -8506 Jason Aarsvold (651) 697 -8512 Disclosure Coordinator: Jeri Chapman (651) 697 -8566 Financial Analyst: Alicia Gage (651) 697 -8551 The Official Statement for this financing will be mailed to the City Council at their home address or e- mailed for review prior to the sale date. Presale Report June 23, 2015 City of Mound, Minnesota 1616 Page 5 City of Mound, Minnesota $2,715,000 General Obligation Tax Abatement Bonds, Series 2O15B Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ "AA" rates plus 15bps Sources & Uses Dated 08/01120161 Delivered 08/01/2015 Sources Of Funds Par Amount of Bonds $2,715.000.00 Total Sources $2,715,000.00 Total Underwriter's Discount (1.200 %) _ _ _ _ nt,Day.vv Costs of Issuance 46,000.00 Deposit to Current Refunding Fund _ _... _ 2,635,006.67 Rounding Amount _ _ _,. 1,41333 Total Uses $2,715,000.00 Series 20158 GO Tax Abate I SINGLE PURPOSE 1 6/18/2015 1 12:04 PM EHLERS 1617 - LEADERS IN PUBLIC FINANCE Citv of Mound, Minnesota $2,715,000 General Obligation Tax Abatement Bonds, Series 20158 Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ "AA" rates plus 15bps Net Debt Service Schedule Series 2015B GO Tax Abate I SINGLE PURPOSE 1 6/18/2015 1 12:04 PM EHLERS LEADERS IN PUBLIC FINANCE -1618- Fiscal Date Principal Coupon Interest Total P +I Net New D/S Total 08101/2015 - - - - (1,413.33) - 02/0112016 65,000.00 0.600% 35,980.00 100,980.00 100,980,00 99,566.67 08/01/2016 - - 35,785.00 35,785.00 35,785.00 - 02/01/2017 90,000.00 0,900% 35,785.00 125,785.00 125,785,00 161,570.00 08/01/2017 - - 35,380.00 35,380.00 35,380.00 - 02/01W18 95,000.00 1.250% 35,380.00 130,380.00 130,380.00 165,760.00 08/01/2018 - - 34,786.25 34,786.25 34,786.25 - 02/01/2019 95,000.00 1.450% 34,786.25 129,786.25 129,786.25 164,572.50 08/01/2019 - - 34,097.50 34,097.50 34,097.50 - 02/01/2020 100,000.00 1.650% 34,097.50 _ 134,097.50 134,097.50 168,195.00 08/01/2020 33,27150 33,272.50 33,272.50 02/01/2021 100,000.00 1.850% 33,272.50 133,272.50 133,272.50 166,545.00 08/01/2021 - - 32,347.50 32,347.50 32,347.50 - 02/01/2022 105,000.00 1.950% 32,347.50 137,347.50 137,347,50 169,695.00 08/0112022 - - 31,32375 31,323.75 31,323.75 02/01/2023 110,00000 2.150°% 31,323.75 141,323.75 141,323.75 172,647.50 08/01/2023 - - 30,14125 30,141.25 30,141.25 - 02/01/2024 115,000.00 2350% 30,141.25 145,141.25 145,14t,25 175,282.50 08/01/2024 - - 28,790.00 28,790.00 28,790.00 - 02/01/2025 120,000.00 2,500% 28,790.00 148,790.00 148,790.00 177,580,00 08/0112025 27,290.00 27,290.00 27,290.00 - 02/01/2026 125,000.00 1650% 27,290.00 152,290.00 )52,290.00 179,580.00 08/01/2026 - - 25,633.75 25,633.75 25,633.75 - 02/01/2027 130,000.00 2350% 25,633.75 155,633.75 155,63335 181,267,50 08/01/2027 - 23,846.25 23,846.25 23,846.25 - 02/01/2028 135,000.00 2,850% 23,846.25 158,846.25 158,846.25 182,692.50 08/01/2028 - - 21,922.50 21,922.50 21,922.50 - 02/01/2029 140,000.00 2.950% 21,922.50 161,92150 161,922.50 183,845.00 08/01/2029 - - 19,857.50 19,857.50 19,857.50 - 02/01/2030 150,000.00 3.050°% 19,857.50 169,857.50 169,857.50 189,715.00 08/0112030 - - 17,570.00 17,570.00 17,570.00 - 02/01/2031 155,000.00 3,100 °% 17,570.00 172,570,00 172,570.00 190,140.00 08/01/2031 - - 15,167.50 15,167.50 15,167.50 - 02/01/2032 160,000.00 3.200% 15,167.50 175,167.50 175,167.50 190,33500 08/01/2032 _ 12,607.50 12,607.50 12,607.50 - 02/01/2033 170,000.00 3.400% 12,607.50 182,60.50 182,607.50 195,215.00 08/01/2033 - - 9,717.50 9,717.50 9,717.50 - 02/01/2034 175,000.00 3.450% 9,717.50 184,717.50 184,717.50 194,435.00 08/01/2034 - - 6,698.75 6,698.75 6,698.75 - 02/01/2035 185,000.00 3.500% 6,698.75 191,698.75 _ 191,698.75 198,397.50 - 08/01/2035 3,46125 3,46125 3,461.25 02/01/2036 195,000.00 3.550% 3,461.25 198,461.25 198,461.25 201,922.50 Total $2,715,000.00 - $995,372.50 $3,710,372.50 $3,708,959.17 - Series 2015B GO Tax Abate I SINGLE PURPOSE 1 6/18/2015 1 12:04 PM EHLERS LEADERS IN PUBLIC FINANCE -1618- City of Mound, Minnesota $2,715,000 General Obligation Tax Abatement Bonds, Series 20158 Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ "AA" rates plus 15bps Debt Service Comparison Date Total P +1 Net New D/S Old Net D/S Savings 02/01/2016 100,980.00 99,566.67 118,040.00 18,473 33 02/01/2017 161,570.00 161,570 00 179,702.00 18,132.00 02/01/2018 165,760.00 165,760.00 182,160.00 16,400.00 02/01/2019 164,572.50 164,572.50 184,145.00 19,572.50 02/01/2020 168,195.00 168,195M 185,905.00 17,710.00 _ 02/01/2021 166,545.00 166,545.00 187,440.00 20,895.00 02/01/2022 169,695.00 169,69500 189,750.00 20,055.00 02/01/2023 172,647.50 172,647.50 191,790.00 19,142.50 02/01/2024 175,282.50 175,282.50 193,560.00 18,277.50 02/01/2025 177,580.00_ _ _ 177,580.00 196,060.00 _ 18,480.00 _ 02/01/2026 179,580.00 179,580,00 198,138.00 18,558.00 02/01/2027 181,267 50 181,267.50 199,894.00 18,626.50 02/01/2028 182,69150 182,692,50 202,328.00 19,635.50 02/01/2029 183,845.00 183,845.00 203,394.00 19,549.00 02/01/2030 189,715.00 189,715.00 206,138.00 16,42300 02/0112031 190,140.00 190,140.00 207,468.00 17,328.00 02/01/2032 190,335 00 190,335.00 209,430.00 19,095 00 02/01/2033 195,215.00 195,215.00 211,897.00 16,682.00 02/01/2034 194,435.00 194,435.00 213,899.00 19,46400 02/01/2035 198,397.50 198.397.50 215,436.00 17,038.50 02/01/2036 201,922.50 201,922.50 218,508.00 16,585.50 02101/2037 - - 110,511.00 110,511.00 Total $3,710,37150 $3,708,959.17 $4,205,593.00 $496,633.83 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings ...... .._.......... 348,915.47 Net PV Cashflow Savings@ 3.001 %(Bond Yield) 348,91547 Contingency or Rounding Amount ......... _ _ _ _ _ 1,413.33 Net Present Value Benefit _ $350,328.80 Net PV Benefit / $3,063,915.47 PV Refunded Debt Service _ 11.43400/ Net PV Benefit / $2,625,000 Refunded Principal 13.346% Net PV Benefit / $2,715,000 Refunding Principal 12.903% Refunding Bond Information Refunding Dated Date _._ 8/01/2015 Refunding Delivery Date _ _ _. _ _ 8/0112015 Sanes 2015B GO Tax Abate I SI NGLE PURPOSE 1 6/182015 1 12,04 PM EHLERS LEADERS IN PUBLIC FINANCE -1619 City of Mound, Minnesota $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ "AA" rates plus 15bps Detail Costs Of Issuance Dated 08101/2015 1 Delivered 08/01/2015 COSTS OF ISSUANCE DETAIL Financial Advisor _.. ___. _ $25,000,00 Bond Counsel. ... _..... ... _.. $10,000.00 Rating Agency Fee (Mood' /$) $10,000.00 Miscellaneous _.. ___.. __. _. _. _ $1,000.00 TOTAL _. .._.. _. _. .. _. _ _.... $46,000.00 Senes 2015B GO Tax Abate I SINGLE PURPOSE 1 6/18/2015 1 12:04 PM EHLERS -1620- LEADERS IN PUBLIC f9NARCE City of Mound, Minnesota $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ "AA" rates plus 15bps Debt Service Schedule 105% Date Principal Coupon Interest Total P +I Overlevy 02/01/2016 65,000.00 0.600% 35,98000 100,980,00 106,029.00 02/01/2017 90,00000 0,900% 71,570.00 161,570.00 169,648.50 02/0112018 95,000.00 1.250% 70,760.00 165,760.00 174,04800 02/01/2019 95,000.00 1.450% 69,57150 164,572.50 172,801.13 02/01/2020 100,000.00 1.650% 68,195.00 168,195.00 176,604.75 02/01/2021 100,000.00 1.850% 66,545.00 166,545.00 174,872.25 02/01/2022 105,000.00 1.950% 64,695.00 169,695.00 178,179.75 02/01/2023 110,000.00 2.150% 62,647.50 172,647.50 181,279.88 02/01/2024 115,000.00 2.350% 60,282.50 175,282.50 184,046.63 02/01/2025 120,000.00 2.500% 57,580.00 177,58000 186,459.00 02/01/2026 125,000.00 2.650% 54,580.00 179,580.00 188,559.00 02/01/2027 130,000.00 2350% 51,267.50 181,267,50 190,330.88 02/01/2028 135,000.00 2.85000/ 47,69150 182,69150 191,827.13 02/01/2029 140,000.00 1950% 43,845.00 183,845.00 193,037.25 02/01/2030 150,000.00 1050% 39,715.00 _ 189,715 00 199,200.75 02/01/2031 155,000.00 3100% 35,140.00 190,140.00 199,647.00 02/01/2032 160,000.00 3.200% 30,335.00 190,335.00 199,85175 02101/2033 170,00000 1400% 25,215.00 195,215.00 204,975.75 02/01/2034 175,000.00 3,450% 19,435.00 194,435.00 204,156.75 02/01/2035 185,00000 3.500% 13,397.50 198,397.50 208,31738 02/01/2036 195,000.00 3.550% 6,922.50 201,922.50 212,018.63 Total $2,715,000.00 - $995,372.50 $3,710,372.50 $3,895,891.13 Significant Dates Dated 8/01/2015 First Coupon Date _..... 2/01/1016 Yield Statistics Bond Year Dollars _. _ _. _. _ _ _ _ _ $32,782.50 Average Life _ 12 075 Years _ Average Coupon _ _ _. .._ _ _ _ _ 3,0362922% Net Interest Cost (NIC) 3 1356745% True Interest Cost (TIC) _ _ __ _ ..... 3.1243437% Bond Yield for Arbitrage Purposes _,... 3.0009246% All inclusive Cost (AIC) __. _..... _ _ __ _ _ _.. _. _ _. 3.3022533% IRS Form 8038 Net Interest Cost 3.0362922% Weighted Average Maturity _ __.. _. _.... _.._. 12.075 Years Series 20158 GO Tax Abate I SINGLEPURPOSE 1 6/1812015 1 12:04PM EHLERS LEADERS IN PUBLIC FINANCE -1621- MEMORANDUM Date: June 18, 2015 To: City Mayor and City Council From: Catherine Pausche, Director of Finance and Administrative Services Subject: Financial Policies Review and Approval The City Council Finance Sub - Committee consists of Mayor Mark Wegscheid and Council Member Kelli Gillispie. In February, the Finance Sub - Committee reviewed several financial policies that were in draft form or had been previously approved by the City Council. The review comments are included in the packet, most of which were incorporated into the policies that are also included in the packet. The one item that was not changed was the capitalization threshold. Staff recommends raising the capitalization threshold to $5,000 for the following reasons: • This is a recommended best practice by GFOA (see attached report) • The $1,000 threshold has been in place for over 25 years and needs to be adjusted for inflation • Computers, software and minor equipment are the items that are typically no longer capitalized and are tracked by other means. Staff would also like to highlight that approval of the annual operating budget is effectively approving the expenditures. FIN -003 Procurement Policy assumes normal operating expenditures within budget and less than $t 00K do not require advance approval by the City Council unless it is for a contract that commits the City for more than one year. Unbudgeted capital expenditures in excess of $5,000 or operating expenditures that are outside the normal and customary expenditures for a City will be brought back to the Council for approval. In addition, any international travel will be approved in advance by the Council. A report of conferences and travel will be provided to the Council on a quarterly basis. Please let Catherine know if you have any questions related to these matters. -1622- Establishing Capitalization Thresholds for Capital Assets Type: Best Practice Approved by GFOA's Executive Board: February 2006 Background: The term capital assets is used to describe assets that are used in operations and that have initial lives extending beyond a single reporting period. Capital assets may be either intangible (e.g., easements, water (rights) or tangible (e.g., land, buildings, building improvements, vehicles, machinery, equipment and infrastructure). It is incumbent upon public - sector managers to maintain adequate control over all of a government's resources, including capital assets, to minimize the risk of loss or misuse. As a practical application of the materiality principle, not all tangible capital -type items with useful lives extending beyond a single reporting period are required to be reported in a government's statement of position. Items with extremely short useful lives (e.g., less than 2 years) or of small monetary value are properly reported as an "expense" or "expenditure" in the period in which they are acquired. When outlays for capital -type items are, in fact, reported on the statement of position, they are said to be capitalized. The monetary criterion used to determine whether a given capital asset should be reported on the balance sheet is known as the capitalization threshold. A government may establish a single capitalization threshold for all of its capital assets, or it may establish different capitalization thresholds for different classes of capital assets. Capitalization is, of its nature, primarily a financial reporting issue. That is, a government's principal concern in establishing specific capitalization thresholds ought to be the anticipated information needs of the users of the government's external financial reports. While it is essential to maintain control over all potentially capitalizable items, there exist much more efficient means than capitalization for accomplishing this objective in the case of a government's smaller tangible capital -type items.' Furthermore, practice has demonstrated that capital asset management systems that attempt to incorporate data on numerous smaller items are often costly and difficult to maintain and operate. Recommendation: GFOA recommends that state and local governments consider the following guidelines in establishing capitalization thresholds: Potentially capitalizable items should only be capitalized only if they have an estimated useful life of at least two years following the date of acquisition; • Capitalization thresholds are best applied to individual items rather than to groups of similar items (e.g., desks and tables), unless the effect of doing so would be to eliminate a significant portion of total capital assets (e.g., books of a library district); • In no case should a government establish a capitalization threshold of less than $5,000 for any individual item; • In establishing capitalization thresholds, governments that are recipients of federal awards should be aware of federal requirements that prevent the use of capitalization thresholds in excess of certain specified maximum amounts (i.e., currently $5,000) for purposes of federal reimbursement; and • Governments should exercise control over potentially capitalizable items that fall under the operative capitalization threshold .2 -1623- - - - -- Original Message---- - From: Mark Wegscheid Sent: Wednesday, February 18, 2015 1:57 PM To: Catherine Pausche; Kandis Hanson; Kelli Gillispie Subject: Finance committee review of provided policies Catherine and Kandis, The finance committee has reviewed the Mobile Device Policy, Staff Expense Reimbursement Rules and the city of Mound Purchasing policy where a list of points for discussion was created with the intent of full council review and discussion for the purpose of edit and implementation as city policy. Mobile Device Policy document: SHARED CELLULAR TELEPHONES. Question; does this happen? if so how many are shared and what is the nature of this process? If not, should we delete this text from the policy? Staff Response: N/A - Section deleted. USE OF PERSONAL CELLULAR TELEPHONE FOR CITY BUSINESS_ Question; Do we see reimbursement requests for personal use of cell phones? If yes, to what extent. If no, should the policy state that there is no reimbursement for personal use? The idea behind this is that Cell phone plans have changed, there are no longer "minutes" plans are unlimited and if used marginally for communications should this be looked at as changing times and just a fact of life, that you will take "some" work calls on a personal phone? discussion. Staff Response: N/A - Section deleted. EMPLOYEE SAFETY. The policy states "The City of Mound employees are discouraged from using a cellular device while operating a motor vehicle in the conduct of City business" Discussion on changing "discouraged" to "forbids" or the like there of. Staff Response: Deleted and just referenced Federal Law. The table on the last page of the Policy would need to be updated if reimbursements were still allowed. Staff Response: Deleted table. Staff Expense Reimbursement Rules document: PARAGRAPH ONE, last sentence. Discussion on adding the following text after 15% "& is required to be reflected on a credit card statement ". Staff Response: Change made. AIRFARE. Discussion on removing the following text "Each department is allowed one air fare per year, with exception of police and fire departments - who are allowed up to two air fares per year, unless otherwise approved and specified by the city manager." The idea being that going forward a quarterly report will be provided to the council on Staff travel, this report will reflect who traveled where, why and all related experiences. Each report will include a running history of the year that report covers. Through the quarterly report process council will be able to evaluate travel costs. Staff Response: Left language and the quarterly report will be provided. -1624- MILEAGE. Discussion on removing the following text "(Currently $.51 per mile as of 1/1/2011) This changes annually, referring to federal mandated rates should suffice and not require the document to be updated every year. Staff Response: Deleted. Discussion on adding text from paragraph 5.12 in the "Mound Purchasing Policy" to the "Staff Expense Reimbursement Policy ". Discussion on adding text to the nature of " Reimbursement requests in excess of 45 days from the date of incurring the cost may be denied" We may want to state that incurring is defined as the date on a credit card statement and or receipt date. Staff Response: Change made. Elected Official Out of State Travel Policy document: ITEM 5. Discussion on inserting the following text "airport travel is" after the word IF and before the word NECESSARY of the last sentence in the paragraph. Staff Response: Change made. City of Mound Official Employee Out of State Travel Policy document: ITEM 5. Discussion on inserting the following text "airport travel is" after the word IF and before the word NECESSARY of the last sentence in the paragraph. Staff Response: Change made. ITEM 7. Discussion in regard to international travel on changing text from "City Manager" to "Council ". Staff Response: Change made. Purchasing Policy City of Mound, Minnesota document: SECTION 1.4 QUICK REFERENCE GUIDE. Discussion on department head limits of $4,999 and City manager limits of $24,999. If changes are made to these amounts there are several locations in the document that would require edit. 4.3 QUOTES. Discussion on removing text "If the quotes are not written, the requester who received the verbal quote must document the quote in writing" and add text "All quotes must be received from provider in writing, clearly identifying service provider and financial amount ". Staff Response: Change made. 4.5 REQUEST FOR PROPOSALS (RFP) Discussion on removing the second bullet point "The project's budget to ensure that the proposals stay within that range" Discussion on editing bullet point 8 only requiring resumes for management and or leads. Discussion on adding the request for a defined schedule of project. Staff Response: Change made. 4.6 LEASES /PURCHASES. Discussion on how we perform asset management and agreements, renewals. How do we avoid auto renewals and stay on top of renewals. Staff Response: Individual depts. track terms, finance dept. will keep electronic record. 5.8 PETTY CASH. Discussion on defining a maximum on hand, do we not want to discuss this in a cc meeting where the public would know how much $$ is on hand? Staff Response: Minimal .... for purchases less than $25 ... not used very often. -1625- 5.10 CREDIT CARDS. Request Council be educated on who has cards and how is that decision process made, how does it work now? The policy as is does not define who receives cards and who decides who receives them. Looking for stronger clarification. Staff Response: Dept. Heads and Supervisors have cards. 7.1 Capitalization Threshold. Discussion on if $5,000. Does it make sense to lower? Staff Response: Please read cover memo / GFOA Best Practices. In the interest of time during the council meeting, if there is anything you (Catherine and Kandis) can provide to remove any discussion points that process is welcome. These are all points meant for Council discussion and not necessarily indicators that there will be alteration made. Thank you Mark Wegscheid Mound Mayor (612) 581 -6710 -1626- PURPOSE: Investment Policy Original Adoption: 12/10/2004 Reviewed/Updated: TBD 1 Reference No. FIN -001 The purpose of this investment policy is to set forth the investment and operational policies for the management of the public funds of the City of Mound. These policies are designed to ensure the prudent management of public funds, the availability of operating funds when needed and a market sensitive return on invested funds. OBJECTIVES: The investment policy of the City of Mound shall be to: 1. Assure the safety of the invested funds of the City. 2. Maintain sufficient liquidity to provide adequate and timely working funds. 3. Attain the highest possible rate of return while providing necessary protection of principal consistent with City cash flow operating requirements. 4. Match the maturity of investment instruments to the monthly cash flow requirements. 5. Diversify investments as to maturity, instruments, and financial institutions where permitted under State Law. Maintain a buy to hold investment philosophy with the ability to sell before maturity if the move is in the interest of the preservation of the City's portfolio integrity and preservation of capital directive. 7. Avoid investment for speculation. -1627- AUTHORIZED INVESTMENTS: The City Treasurer shall serve as the investment officer of the City and shall invest City funds in those investments authorized for Minnesota public sector entities under state statutes, chapters 118A.04, 118A.05, and 118A.06. 1. U.S. Government obligations (Bills, Notes, and Bonds). 2. U.S. Government Agency Securities and Instrumentalities of Government sponsored corporations. 3. Municipal bonds which are rated by a national bond rating service: - General Obligation of any state or local government with taxing powers which is rated A or better. - Revenue Bond rated "AA" or better. - Minnesota Housing Finance Bonds rated A or better. 4. Commercial Paper issued by U.S. Corporations or their Canadian subsidiaries that is rated in the highest quality category by at least two. nationally recognized rating agencies and matures 270 days or less. 5. Bankers Acceptances of US Banks eligible for purchase by the Federal. Reserve System. 6. Certificates of Deposits that are fully insured by the Federal Deposit Insurance Corporation or collateralized as required by law. 7. Repurchase Agreements. 8. Local Government Investment Pool (4m Fund). 9. Money Market funds rated by at least one nationally recognized agency. In the absence of the City Treasurer, the City Manager or the City Clerk will serve as the investment officer. CERTIFICATES OF DEPOSIT: Bids for certificates of deposit may be solicited orally, in writing, electronically, or in any combination of those methods. OTHER INVESTMENTS: All other investments selected for purchase will only be those allowed under public sector entities statutes. SAFETY AND INVESTMENT MANAGEMENT: The City Treasurer shall exhibit prudence and discretion in the selection and management of City investments. Safety of principal is the first priority in investing City funds. Skill and judgment shall be exercised in order that no individual or group of transactions undertaken would jeopardize the total capital sum of the overall portfolio. LIQUIDITY AND DIVERSITY: The total cash assets of the City shall be invested in instruments whose maturities conform to the cash flow needs of the City. The investment portfolio shall be diversified to reduce the risk of loss investment income from over - concentration of assets in a specific issue, a specific issue size, or a specific class of securities. COLLATERILIZATION: All City funds must be deposited in financial institutions which provide $100,000 in governmental insurance protection. At no time, will deposits in any one institution exceed $100,000 unless such excesses are protected by pledged securities, and will be limited to the following: 1. U.S. Treasury Bills, Notes or Bonds all of which mature within five (5) years. 2. U.S. Agency securities created by an act of Congress. Repurchase Agreements, with maturities not exceeding one (1) year, secured by U.S. Government Bills, Notes or Bonds. 4. Municipal general Obligation Bonds, Rated "A" or better by Moodys, with maturities not exceeding five (5) years. A system of internal controls shall be followed and shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City. Controls deemed most important shall include: 1. Custodial safekeeping, when appropriate. 2. Clear delegation of authority. 3. Written confirmation of telephone transactions. 4. Limiting the number of authorized investment officials. -1629- 5. Documentation of transactions and strategies. 6. Quarterly investment reporting to the City Manger and City Council. These controls shall be reviewed by the City's independent auditing firm. SAFEKEEPING AND CUSTODY: Hold all fund deposits in the appropriate accounts, and provide highly secure safekeeping of securities, to minimize risk of loss due to theft, fire, or accident. To protect against potential fraud and embezzlement, the cash and investments of the city shall be secured through third -party custody, when appropriate. Investment officials shall be bonded. ORDER EXECUTION AND BROKER/DEALER ASSOCIATION: The following guidelines will be utilized. 1. Before doing business and prior to establishing an account, the City will secure a questionnaire from the specific broker /dealer which will serve to identify any potential problems of ethics and malpractice on the part of the broker /dealer. 2. Prior to doing business with any broker /dealer, the City shall receive, in writing, a statement from that broker /dealer stating that they have read the City's investment policy and will adhere to its parameters. -1630- Fund Balance Policy Original Adoption: 12/13/2011 Reviewed/Updated: TBD Reference No. FIN -002 The City understands it has a responsibility to maintain prudent financial operations to ensure stable city operations for the benefit of city residents and businesses. Fund balance reserves are an important component in ensuring the overall financial health of a community, by giving the City cushion to meet contingency or cash -flow timing needs. The Office of the State Auditor recommends that at year -end, local governments maintain an unrestricted fund balance in their general fund and special revenue funds of approximately 35 to 50% of fund operating revenues, or no less than five months of operating expenditures. While the bond rating agencies do not have recommended fund balance levels, the agencies look favorably on larger fund balances, which protect against contingencies and cash flow needs. In addition, this policy integrates and further defines the City of Mound's governmental fund balance classifications to be in compliance with Governmental Accounting Standards Board Statement 54: Fund Balance Reporting and Governmental Fund Type Definitions. II. POLICY It is the City's general guideline to maintain an unassigned General Fund balance, also referred to as the "minimum fund balance ", of not less than 20% of budgeted operating expenditures; however, this need could fluctuate with each year's budget objectives ■ Annual proposed budgets shall include this benchmark policy. Council shall review the amounts in fund balance in conjunction with the annual budget approval, and make adjustments as necessary to meet expected cash -flow needs. ■ In the event the unassigned General Fund balance will be calculated to be less than the minimum requirement at the completion of any fiscal year, the City shall plan to adjust budget resources in the subsequent fiscal years to bring the fund balance into compliance with this policy. • The adopted budget resolution indicates the amount that can be expended by each fund and is supported by detailed budget estimates for individual expenditure accounts, also referred to as "line items." Variances to budget in these line item expenses may occur as long as the fund remains at or above budgeted levels. If a fund is not expected to meet or exceed its budget, a budget revision at the fund level must be authorized by the City Council at the request of the City Manager. The Council, under Minnesota Statutes 412.731, can modify or amend the budget resolution if funds are available and a 4/5 vote is obtained. The City Council may consider appropriating (for authorized purposes) year -end fund balance in excess of the minimum fund balance or increasing the minimum fund balance. An example of preferred use of fund balance over and above the minimum fund balance -1631- 10/6/2011 would be for one -time expenditures, such as capital expenditures, which do not result in recurring operating costs. • Appropriation from the minimum fund balance shall require the approval of the City Council and shall be used only for non - recurring expenditures, unforeseen emergencies or immediate capital needs that cannot be accommodated through current year savings. Replenishment recommendations will accompany the decision to utilize fund balance. ® At the discretion of the City Council, fund balance may be committed for specific purposes by resolution designating the specific use of fund balance and the amount. Fund balance commitment resolutions must be completed before December 31 st to be effective for that fiscal year and remain in effect until the commitment is changed or eliminated by Council resolution. ® The City Council authorizes the City Manager to assign fund balance for reporting purposes only, that reflects the City's intended use of those funds. This does not change the authority to actually spend resources, but to assign resources for presentation purposes only. When both restricted and unrestricted resources are available for use, it is the City's policy to first use restricted resources, and then use unrestricted resources as they are needed. When committed, assigned or unassigned resources are available for use, it is the City's policy to use resources in the following order; 1. Committed 2. Assigned and 3. Unassigned. III. DEFINITIONS Governmental Fund Balance classifications are defined as follows: Fund Balance — the difference between assets and liabilities reported in a governmental fund. Nonspendable fund balance — amounts that are not in a spendable form or are required to be maintained intact. Examples include prepaid items, inventory, land held for resale, and long -term receivables that are not otherwise restricted, committed, assigned, or offset by deferred revenue. Restricted fund balance — amounts subject to externally enforceable legal restrictions. Examples include fund balance related to unspent bond proceeds, tax increments, debt service fund balances, and park dedication fees. Unrestricted fund balance — the total of committed fund balance, assigned fund balance and unassigned fund balance. Committed fund balance — amounts that are constrained by City Council resolution for a specific purpose. Assigned fund balance — amounts a government intends to use for a specific purpose; intent can be expressed by the government body or by an official or body to which the governing body delegates the authority. This would include any remaining positive fund balance in all funds other than the general fund. Examples include all special revenue fund -1632 10/6/2011 balances that are not restricted or committed, due to the specialized intent of the revenue source. Unassigned fund balance — residual amounts that are available for any purpose in the general fund. Unassigned fund balance will occur only in the General Fund or in other funds when there is a negative fund balance that can't be eliminated by reducing restricted, committed or assigned fund balances. -1633- 10/6/2011 PROCUREMENT POLICY Original Adoption: _1_115 Reviewed/Updated: n/a Reference No. FIN -003 Section 1. Purchasing Guidelines 1.1 Purpose To provide formalized guidelines to ensure a procurement system of quality and integrity; provide for the fair and equitable treatment of all persons or firms involved in purchasing by the City of Mound ( "the City "); ensure that supplies and services (including construction) are procured efficiently, effectively, and at the most favorable prices available to the City; promote competition in contracting; and assure that the City's purchasing actions are in full compliance with applicable Federal, State, and local laws. 1.2 Definition The term "procurement," as used in this Policy, includes the procuring, purchasing, leasing, or renting of: (1) goods, supplies, equipment, and materials, (2) construction and maintenance; consultant services, (3) Architectural and Engineering (A/E) services, (4) social services, and (5) other services. The standards in this manual are minimum standards to ensure fiscal responsibility. Departments may set more restrictive procedures to meet their own budgetary accountability. 1.3 ADA Compliance The City of Mound is subject to the provisions of the Americans with Disabilities Act (ADA). In general, the city will consider the needs of people with disabilities as it purchases equipment and configures work and public areas. 1.4 Related Policies Additional policies that relate to this purchasing policy and should be referenced in accordance with such, include: • Staff Expense Reimbursement Rules • Official Employee Out -of -State Travel Policy • Elected Official Out -of -State Travel Policy • Mobile Device Policy • Credit Card Purchases -1634- 1.5 Pre - Approved Expenditures The city council has pre- approved payments that occur in the normal course of business through the budget approval process that the city is contractually /legally obligated to pay. Examples include utility related expenditures for vendors such as Minnegasco, Northern States Power, Metropolitan Council Environmental Services, Republic Services (garbage and curbside recycling), Frontier, Mediacom and Verizon. Payroll vendor examples include the United States Treasury, State of Minnesota, BCBS, PERA, and other similar companies related to salary and benefits. Finally, the liquor store does not get advance approval for purchase of products for resale (liquor, wine and beer). Any payments to these vendors that are outside the normal course of business will be presented to the City Council for individual approval. 1.6 Capital Projects /infrastructure Improvements Capital projects /infrastructure improvement projects are approved on a project by project basis by City Council resolution in the following sequence and are not part of the annual operating and capital expenditure approval process: • RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT • RESOLUTION RECEIVING FEASIBILITY REPORT • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS • RESOLUTION AWARDING CONTRACT • RESOLUTION PROVIDING FOR THE SALE OF GO BONDS (Amount = contract award, issuance costs and indirect costs/contingency) • RESOLUTION ACCEPTING PROPOSAL ON THE SALE OF G.O. BONDS • PAY REQUESTS BASED ON PERCENTAGE OF COMPLETION/ENGINEERING ATTESTATION APPEAR ON THE CONSENT AGENDA FOR APPROVAL Professional engineering and legal costs are indirect costs not part of the contract award. These expenditures are included in the claims approved at the regular council meetings. A quarterly report recapping year -to -date engineering expenses is provided in the Information /Miscellaneous /Report portion of the City Council agenda packet. Due to the complexity of street and infrastructure improvement projects, contracts are awarded based on estimates of linear footage, etc. During the course of the project, estimates can change and are subject to approval by the engineer /Public Works Director. Material variances or changes in scope are brought back to the Council for approval as an addendum to the contract. -1635- Section 1.7 Purchasing Guidelines 1,7.1 Quick Reference Guide - Assumes normal operating and capital expenditures within budget, excludes liquor product purchases Value of Purchase Quotations Needed Payment Request Advance Approvals Options Needed Prior to Purchasing Less than $1000 Departmental Discretion Petty Cash < $25 Department Spv Yes (Note: City Manager Credit Card Finance No approves all training Check Request City Manager No and staff exp City Council No reimbursements) $1000 - $4,999 Departmental Discretion Credit Card Department Head Yes Check Request Finance No City Manager No City Council No $5,000- $24,999 Two Written Quotes or Check Request Department Head Yes RFP's Purchase Order Finance No City Manager Yes City Council No $25,000 - $99,999 Two Written Quotes or Check Request Department Head Yes RFP's for capital items, Purchase Order Finance Yes RFP's only for services City Manager Yes (see RFP Sec. 4.5) ity Council No Greater than Sealed Bids, solicited by Check Request Department Head Yes $100,000 public notice Council Resolution Finance Yes accepting bid City Manager Yes City Council Yes Notes: (1) If a cooperative purchasing agreement is in place, quotations are not required, but the agreement being used should be documented. Examples: State of Minnesota Cooperative Purchasing Venture (CPV), LOGIS for employee benefits, NJPA, etc. (2) Formalized contracts or leases for a period exceeding one year must be approved by City Council resolution. (2) See Staff Expense Reimbursement Rules and Out of State Travel Policy for additional restrictions on employee related expenses and employee recognition events. -1636- 1.7.2 Quick Reference Guide - Unbudgeted Capital Expenditure Value of Purchase Quotations Needed Payment Request Options Approvals Needed Prior to Purchasing Unbudgeted Two Written Quotes, Check Request Department Yes Capital RFP's, or Sealed Bids Purchase Order Finance Yes Expenditures for over $100,000 Council Resolution City Manager Yes Greater than City Council Yes $5,000 Street/Infrastructure Performance Bonds Council Resolution City Council Yes Improvement required equal to Contracts contract price Change Orders/ All increases above Council Resolution City Council Yes Material $50,000 or 10% of the Amendments contract amount, whichever is lesser, via change order or otherwise, must be approved by a contract amendment approved by resolution and a vote taken to require or waive additional bond amounts The following is an excerpt from the GASB 54 Fund Balance Policy adopted in 2011 with regard to budgeted and unbudgeted operating expenditures: The adopted budget resolution indicates the amount that can be expended by each fund and is supported by detailed budget estimates for individual expenditure accounts, also referred to as "line items." Variances to budget in these line item expenses may occur as long as the fund remains at or above budgeted levels. If a fund is not expected to meet or exceed its budget, a budget revision at the fund level must be authorized by the City Council at the request of the City Manager. The Council, under Minnesota Statutes 412.731, can modify or amend the budget resolution if funds are available and a 4/5 vote is obtained. Therefore, operating expenditures can fluctuate between the line items but all must be considered normal and customary in the ordinary course of business. Extraordinary and material expenditures or operating expenditures that may cause the fund to exceed the approved budget amount will be approved by the Council with a resolution approving the purchase and then in the form of a budget amendment/revision if needed -1637- Section 2. Purchasing Practices 2.1 Ethics / Relations with Vendors The City of Mound holds its employees to the highest ethical standards. Purchases shall be conducted so they foster public confidence in the integrity of the city's procurement system, and open and free competition among prospective suppliers. In keeping with this value, employees should avoid the following practices when making purchases on behalf of the city: Circumventing competitive bidding requirements. Examples of this include: • Splitting purchases so that they can be made through several small purchases. • Using the emergency procedure process when'no true emergency exists. • Using a `sole source' exemption when competition is available. Denying one or more vendors the opportunity to bid on a contract Examples of this include: • Using unnecessarily restrictive specifications. • Pre - qualifying bidders on a discriminatory basis. • Removing companies from a bidders list without just cause. • Requiring unnecessarily high bonding. Giving favored vendors an unfair advantage. Example of this include: • Providing vendors with information regarding their competition's offers in advance of a bid opening. • Making information available to favored vendors and not to others. • Giving un- favored vendors inaccurate or misleading information. Accepting gifts from vendors. • Minnesota Statutes §471.895 prohibits government employees from receiving gifts except where they are included as part of the cost of a product, good, or service provided (such as a meal provided as part of a conference). 2.2 Conflicts of Interest No employee, officer, Board member, or agent of the City of Mound or Mound HRA shall participate directly or indirectly in the selection, award, or administration of any contract if a conflict of interest, either real or apparent, would be involved. This type of conflict would be when one of the persons listed below has a financial or any other type of interest in a firm competing for the award: A. An employee, officer, Board member, or agent involved in making the award; B. His /her relative (including father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father -in -law, mother -in -law, son -in -law, daughter -in -law, brother -in -law, sister -in -law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, or half sister); C. His /her partner; or D. An organization which employs or is negotiating to employ, or has an arrangement concerning prospective employment of any of the above. Officers, employees, board members and agents are required to disclose any potential conflicts of interest and abide by the requirements as set forth in Minnesota Statutes 469.009,471.87, 471.88, and 471.89. Note: non - decision making employees may not do business with the City that is not part of their regular duties /payroll compensation, election judges excluded because they are governed by state statute. Section 3. Authorization The City of Mound has a decentralized purchasing program where individual departments are responsible for making their own purchases. Payment Authorization Process Determine the need for commodities and services. Research the cost of the purchase and determine proper purchasing alternative. 3. Determine the appropriate fund /expense account and whether there is sufficient funds available. 4. Forward request to Department Head or Supervisor for approval. If purchase exceeds $5,000, pre - approval is needed by City Manager in the form of a signed purchase order. Exceptions: (1) capital expenditure itemized on the capital budget approved as part of the annual budget process and (2) purchase of liquor store inventory or public works materials that are a standard part of operations (3) emergency repairs to equipment (4) utilities or other contracted services where an agreement is effective and in place (engineering, network/software maintenance.) 5. Department Head or Supervisor forwards request for payment with invoice to the finance department for input into financial accounting system. 6. Finance produces check register /claims report that is included in the City Council agenda packet for approval by the City Council. 7. Checks are cut and mailed after City Council approval. Section 4. Purchasing Alternatives 4.1 Sealed Bids A formal sealed bid procedure is required for all purchases in excess of $100,000 except professional services (engineering /architecture) and those on the State of -1639- Minnesota Cooperative Purchasing Venture (CPV) for things like heavy equipment. A published notice of bid is required in the official city newspaper at least seven days in advance of bid opening. The published notice must state where the plans and specifications can be obtained by bidders and specifically, where the bid opening will be held. The notice may also be published on the city's official web site; however, this publication is in addition to the official newspaper publication. • All bid openings are to be administered by originating department. • The preparation of all specifications are to be the responsibility of the originating department. • Required authorization for plans and specifications is the responsibility of the originating department. • The city council must formally approve the bid contract. • The originating department then provides an electronic copy of the signed contract with the Clerk. 4.2 State, County and Other Cooperative Purchasing Contracts State Cooperative Purchasing Contracts — The City of Mound participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables participants to buy goods and services at a reduced cost under the terms of contracts already negotiated by the State of Minnesota. • The finance department has access to the releases and listings of products /services that can be purchased on state contract. • If it is determined that a product/service is on a state contract vendors should be told that the purchase will be made using that contract. When completing the purchasing paperwork, note that the purchase is per state contract and indicate the contract number. 4.3 Quotes If a purchase is estimated to exceed $5,000 but not to exceed $100,000, the purchase may be made either by obtaining two written quotes or issuing a Request for Proposal (RFP). Either the quote or response to the RFP should clearly identify the vendor, services being provided and cost. All such quotes /RFP responses must be forwarded to the finance department with the purchasing documents and will be retained for 7 years along with the invoice. -1640- 4.4 Emergency Emergency situations may arise where the normal purchasing process cannot be followed for the procurement of goods and services. An emergency must be a situation arising suddenly and unexpectedly which requires speedy action essential to health, safety, and welfare of the community, and not just an inconvenience. The City Council must adopt a resolution declaring the emergency. 4.5 Request for Proposals (RFP) RFPs are typically used to solicit proposals for professional services. Typical information to address in RFPs includes: Background and scope of the project Proposal requirements should include adequate information to allow for proper review and evaluation including: • Description of firm and qualifications, including any specialized experience related to the project. • A list of similar projects the firm has completed. • Project timetables including: estimate of hours, breakdown of hours by phase, and the city's expectation for a completion date. • Designation of a firm principal who will be in charge of the project. • Resumes for management and lead staff who will work on the project. • Statement that either no subcontractors are allowed or that all subcontractors will be identified and are subject to the city's approval. Estimate of cost to provide the service, outline of fee schedule and payment schedule. • Description of city's selection process. • City's evaluation criteria, which typically may include: • Quality and thoroughness of the proposal. • Similar past experience and /or expertise. • References • Cost estimate • The following statement must be included: The city reserves the right to reject any and all proposals, waive all technicalities and accept any proposal deemed to be in the city's best interest. • Submittal deadline: date, time, project name, and addressee. • Statement: "Proposers are solely responsible for delivery of their proposals to the city before the deadline. Any proposal received after the deadline will not be considered and will be returned." • Information about where questions should be directed. Note: Staff should make sure that all proposers are given the same information. If the city drafts the agreement, attach a copy of the agreement proposed to be used for the project. The agreement includes provisions to which the firm must agree, so it is important that they see the agreement up front. It is suggested that the RFP be submitted to the City Attorney or LMC Attorney for review prior to distribution. -1641- 4.6 Leases /Contracts All lease and contractual agreements need advance approval by the finance department and legal counsel. Lease /Contract periods for more than one year must be approved by City Council resolution. Lease /Contract documents shall not contain auto - renewal language unless deemed to be in the City's favor. 4.7 On -Line Purchases The following guidelines are recommended for purchasing products over the Internet: Only purchase from vendors that use secure servers for e- commerce. Most sites will have a disclaimer, but some do not have the disclaimer language. If in doubt, either send an e-mail to the vendor or call them. When using a credit card, follow the standard purchasing guidelines that are used when paying by credit card on the telephone. It is generally safe to use a credit card on the Internet, but be cautious - see the first item in this subsection. Section 5. Payment The City of Mound uses various processes in making payments for goods and services. 5.1 Standard Purchase Orders Purchase orders are used when required by the vendor to acknowledge the city's request for goods and services. A copy of the purchase order will be sent to the vendor when requested. Obtain purchase order /number from finance department along with necessary approvals. Once invoice is received and purchase order complete, return completed purchase order with invoice attached and authorization for payment to the finance department. Purchase orders are also required to be approved in advance by the City Manager for purchases between $5,000 and $100,000. 5.2 Invoices / Check requests Vendor payments are made only off of original invoices to avoid duplicate payment. Invoices must be included the proper authorizations) and purchase order, written quotes, etc. Official Check Request Forms are used for claims that do not have an invoice, often to reimburse or refund a customer. -1642- 5.3 Immediate Payment The finance department policy is for bills to be paid on the claims list and the checks cut after Council approval has been received. For certain exceptions, immediate pay, also referred to as a "manual batch ", may be used under the following guidelines: Immediate pay is for payments that need to be made prior to claims list. Such items include getting discounts, avoiding late charges (i.e.: credit card payments), purchases requiring payment with delivery, etc. Immediate pay checks are issued on a weekly basis, as needed. All requests for immediate pay checks must be submitted to the finance department prior to noon on Wednesday. Checks will be issued, mailed, or returned to the appropriate department on Thursdays. All of the regular documentation must accompany requests for immediate pay (purchase order, check request, invoice or expense voucher). 5.4 Blanket Purchase Orders, Charge Accounts, and House Accounts The city uses blanket purchase orders, charge accounts, and house accounts for frequently used vendors. This process requires submission of receipt with an account code and the appropriate approvals. All new open accounts must be authorized by the requesting department head and finance department (example: True Value, Super America and Jubilee Foods). 5.5 Statements The finance department tracks all statements — reviewing for old invoices or credits. For vendors where the city has open accounts, the finance department only pays once a month after matching invoices to the statement. All statements are to be mailed directly to the finance department. 5.6 Account Coding All requests for payment including check request, purchase order, or expense voucher must have an eleven digit code to process payment. Refer to department budget for reference of line item code. Helpful hints for completing payment process: Eleven digit code — 101 (fund) 41500 (department or project) 210 (expense line item - office supplies) Description - specific description of up to 30 characters. Vendor information and address. -1643- Invoice Number — important to prevent duplicate payment. Computer generated material preferred. Handwritten is acceptable if legible. 5.7 Petty Cash Used for reimbursement to employees for items $25 or less for expenditures made on behalf of the city. An expense voucher must be completed, with a receipt attached, with proper departmental authorization obtained prior to reimbursement. Reimbursements must be approved by a Department Supervisor. 5.8 Guidelines for Payment Processing • Invoices must be attached to the check request, purchase order, or expense voucher. • Processing of payments on claims - invoices are due by noon on the Tuesday before a City Council meeting, which are held the second and fourth Tuesday of the month. Payments are mailed by the Friday after the meeting. • Immediate pays are due by noon on Wednesday in the finance department, with checks issued the following day. • All requests for payments must have eleven digit code to process payment. Refer to department budget line item codes for proper coding. 5.9 Credit Cards Department Supervisors are issued a city credit card to allow for more efficient purchasing and to make purchases at businesses that no longer allow open accounts. To assist the finance department in ensuring consistency, accuracy, and thoroughness, credit card holders must follow the Credit Card Purchasing Policy. Credit cards should not be used for vendors who are typically paid by check from the City. 5.10 Electronic Funds Transfer Electronic Funds Transfer may be required in some cases to complete a business transaction. The funds are transferred electronically from the parties bank accounts. Some instances may include transactions with the State of Minnesota, a federal agency, another local government, bond payment agent or a closing agent in the purchase or sale of real estate. These transactions need to follow the same guidelines for payment processing in Section 5.9. -1644- 5.11 Expense Reimbursement Expense vouchers are required for reimbursement to employees of city - related expenses on a monthly basis. If larger expenses are incurred, more than one voucher may be reimbursed in one month. All expense vouchers must contain proper account codes, department approval, and receipts must be attached where applicable. Please refer to the staff expense and out of state travel polices for further guidelines. Reimbursement requests in excess of 45 days from the date the expense is incurred may be denied. Section 6. Agreement Processing Agreement Forms Agreements need to be reviewed by the city attorney unless they follow a previously used format. However, if attachments to the agreement modify the agreement or provide new terms, the agreement should be reviewed by the city attorney. The city attorney's review must occur prior to submission for a council agenda and /or signatures. • The city attorney must review an agreement if it is written on the other party's form, or if a special agreement is being drafted. • Please note: These provisions apply to ALL agreements, including maintenance agreements, service contracts, lease agreements, etc. Authorization Levels • The city manager is authorized to sign agreements within budget, less than $100,000, and with a term of less than one year. ® Council authorization is required where a contract term is for greater than one year or the cost is $100,000 or over. The actual agreement must be attached to the resolution as an exhibit. Signatures /Official Records • Once the agreement is approved, the other party should submit the original of the agreement for signatures (as many original copies can be submitted as required, but the city requires one original copy for the responsible department). The agreement packet must include the agreement, any required bonds, and the certificate of insurance. • The Department of Finance and Administrative Services will maintain a database of fully executed agreements. Once the agreement has been fully executed, a PDF with all the attachments must be submitted to the Department of Finance and Administrative Services to be stored in the central file database. The originating department may keep the original in the department files. ® Finance Department will maintain a master list of service contracts, including the effective dates, date the insurance expires, and any special conditions, for instance, if the agreement calls for performance by a specific date. -1645- Section 7. Capital Outlay And Capital Assets 7.1 Capitalization Threshold Capital outlay purchases are for items costing more than $5,000, are a tangible asset, and have a life expectancy of more than one year. These items must be included in each department budget in expense account 5XX and become a recorded capital asset. It should be noted that delivery charges and sales tax must be included as a cost of the item purchased when determining if the purchase is a capital outlay item. The amount to record for that capital asset would be any charge "to place the asset in its intended location and condition for use." For example if the city were to purchase a street vehicle, all of the following would be considered part of that asset: the vehicle, warning lights, decals, delivery charges, sales tax, licensing, and any other costs to put the asset into its usable condition. Like items that are used together, for example — meeting room chairs, that are used together can also be bundled and considered a capital asset if the total value exceeds $5,000. 7.2 Acquisition All acquisitions should follow the city's capital replacement schedule when applicable. 7.3 Tracking and Transfer Once the asset is recorded on the city's financial accounting system, it is the responsibility of the assigned department to notify the finance department of any assets that have been transferred to a different department. In addition, at the end of the year, a physical count of all capital assets will need to be done by each department assigned assets. This count will be done at or near the end of the calendar year. Each department will be provided a list of assigned assets by the finance department. The count will then be made by the department with any discrepancies noted on the list provided. 7.5 Deletion or Disposal of Capital Assets When an asset is sold or disposed of the assigned department must complete a capital asset disposal form with the required information in order for the finance department to remove the asset from the financial accounting system. This includes items that are disposed of with no sale or trade value. Once again disposals should follow the capital replacement policy of the city. Section 8. Disposal of Surplus Property 8.1 Auction or Trade In The city has the option to sell surplus items at a public auction, usually held by Hennepin County. -1646- The auction house will forward a tabulation of the bids received along with payment. The information is reviewed by the equipment manager and then the payment is forwarded to the finance department. A department may also trade in a vehicle when purchasing a replacement as long as the trade in value approximates fair market value. Any proceeds from a trade in are treated as a gain or loss on the sale of capital assets and are never used to reduced the basis of the replacement item. A capital asset disposal form must be filled out when an item sold at auction or traded in. 8.2 Computer Equipment When a piece of computer equipment has reached the end of its useful life with the city, the hard drive must be removed and shredded and hardware disposed of by a computer recycling vendor. -1647- Staff Expense Reimbursement Policy Original Adoption: _/_J2015 Reviewed /Updated: TBD Reference No. FIN -004 Purpose and Scope - When it is necessary for a City employee to remain away from home overnight while in the service of the City, or to travel to a destination other than the normal work sites for training or other work related to the City, the City will pay reasonable and necessary lodging, meal and travel /mileage expenses. Conference and Training Expenses shall be submitted to the City Manager for approval in advance of the event, and expenses shall be itemized on a standard "Mileage and Expense Reimbursement Report" form and must be approved by the Department Supervisor prior to submission to the finance department for payment. Rates Meal Expense - the Department Supervisor may agree to a reasonable amount not to exceed the per diem amounts as established by the IRS (see website below). The type of event should be considered as well as whether or not meals are included in the conference fees. If a per diem for meals is used, the per diem rate shall be determined in advance and the form filled out and signed by both the employee and the supervisor. Alternatively, actual receipts may be required to be submitted for reimbursement. Tips given to servers should not exceed 15% and the tip amount is required to be listed on the credit card receipt. Lodging — Lodging costs are not to exceed to the IRS standard allowance rates (as assigned for the respective city visited) and conference group package deals should be utilized when available. See the following website for rates: http: / /www.gsa.gov/ Portal /gsa /ep /contentView.do ?contentld= 17943 &contentType = GSA —BASIC Department Supervisors may require employees to share a room during conferences and training in order to minimize expense for the City. Airfare - Airfare will be reimbursed at coach rate. Each department is allowed one air fare per year, with the exception of fire department, who is allowed up to two air fares per year, unless otherwise approved and specified by the City Manager. Mileage — Employees may claim mileage, after their normal commute, for travel to other sites for work related to the City. These miles are reimbursable at the "standard mileage" reimbursement rate for which a deduction is allowed for the purposes of federal income tax. Employees should car -pool when possible (thus only the driver is eligible for mileage reimbursement) and /or take City vehicles when available prior to utilizing their personal vehicle. Note: An Employee may not request mileage reimbursement between their home and their main or regular place of work (defined as their normal commute). This rule is in effect seven (7) days a week, so weekends and holidays are also excluded from mileage reimbursement. Reference: Internal Revenue Service Publication 17; commuting expenses. An employee may also not request mileage reimbursement for personal functions (e.g. doctor, dental, lunch, etc.) during the work day. Miscellaneous Staff Expense Reimbursements — Reimbursements for things such as a boot allowance or purchasing items for the City on a personal credit card or cash should be accompanied by an approved Purchase Order when appropriate and a detailed cash register receipt. Employees should first try to use approved vendors and pay through the normal channels prior to utilizing personal funds or petty cash. Reporting - A quarterly report will be provided to the City Council summarizing conference and travel expenses. Timeline for Submission - Staff Reimbursement requests in excess of 45 days after the date of expenditure may be denied. The expectation is reimbursement requests will be submitted monthly. -1649- Credit Card Purchasing Policy Original Adoption: _/_/2015 Reviewed/Updated: TBD Reference No. FIN-005 PURPOSE: To prescribe the policies and procedures for procuring commodities and services using a credit card. SUMMARY: Credit cards provide City of Mound Department Heads and Supervisors with purchasing authority the ability to effectively and efficiently make small, delegated purchases. The City of Mound utilizes the Wells Fargo Elan Credit Card. Any other type of store, business, individual liability, or corporate credit card account is not allowed. The Eland Credit Card may be used for any single purchase that is $5,000 or less and is made in accordance with standard procurement practices (see Financial Procedure FIN -003). The Eland Credit Card should only be used sparingly and when the situation warrants it (on -line purchases). The procurement card must not be used for: o Personal use • Contracted items • Splitting orders (multiple transactions to same vendor for one purchase) • Health, legal and medical services • Cash advances • Personal travel related expenses • services from a 1099 - reportable vendor. PROCEDURES: Department Head /Supervisor Cardholder: The procurement card is to be used for City of Mound purchases. Personal use is strictly prohibited. Cardholders are required to do the following: • Ensure all purchases comply with City policies and procedures • Ensure that any other individuals do not use your card • Verify the vendor is not 1099 reportable (see Financial Procedure xx.xx for definition). • When purchasing meals or catering for group meetings, obtain a list of attendees, document the business purpose of the meeting, and ensure that the cost per meal does not exceed the applicable travel rates. • Request tax exemption providing a copy of the tax - exempt letter as requested, with the exception of the Liquor Store who is only exempt from Hennepin County Stadium Tax. • Obtain all sales receipts and related documents. All claims presented for payment must be in writing and itemized. The original invoices or receipts, and a signed purchase order (P.O.), if applicable, must be submitted to Accounts Payable by the THIRD Wednesday of the following month (example: transaction date: 1/22/XX, receipt and PO due to A/P by 2 /21 /XX). Receipts must contain relevant details for each item purchased including quantities, description of the items(s) purchased, the price of each item, total charge amount and the vendor's name. -1650- ➢ When making a purchase by phone or fax, the vendor will request your Visa account number and expiration date (some vendors may require you to give them the three -digit security code number located on the back of the card). Request that the vendor mail, or include with the order, a paid invoice /receipt for your documentation. ➢ When making a purchase via the internet, you will need to document the items(s) purchased and the final cost. You may print the screen at the end of the transaction or if the vendor sends you a detailed confirmation email you may use it in lieu of a receipt or invoice for documentation purposes. ➢ It is the cardholder's responsibility to ensure he /she has a receipt or paid invoice for each transaction on his /her credit card. • Ensure each transaction on the monthly statement received from Eland is accurate. The Finance Department submits a monthly payment report itemizing the charges and where they were coded to for the City Council's approval. • Report lost or stolen cards immediately to credit card service provider and to the Director of Finance. -1651- Elected Official Out -of -State Travel Policy Original Adoption: 01/27/2009 Reviewed/Updated: _/_/2015 Reference No. FIN-006 Purpose: The City of Mound recognizes that its elected officials may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out -of -state travel will be reimbursed by the City. General Guidelines: 1. The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out -of -state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the city or to his or her role as the Mayor or as a council member; • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials; • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for consideration by the full council; • Whether the elected official has been specificallassigned by the Council to visit another city for the purpose of establishing a goodwill relationship and that the purpose is a valid use of public funds; • Whether the elected official has been specifically assigned by the Council to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city; • Whether the city has sufficient funding available in the budget to pay the cost of the trip; 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The City may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official or employee. -1652- 4. Airfare will be reimbursed at coach rate. 5. Mileage will be reimbursed at the IRS rate. If two or more council members travel together by car, only the driver will receive reimbursement. The city will reimburse for the cost of renting an automobile if air travel is necessary to conduct city business. 6. Lodging costs and meal costs are not to exceed to the IRS standard allowance rates (as assigned for the respective city visited). 7. Receipts are required for lodging, airfare, and meals and should accompany an expense report form. The expense report form shall be submitted to the City Finance Department for payment. 8. The City will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. The City reserves the right to make exceptions to the policy when deemed necessary and passed via majority vote through the City Council. -1653- Official Employee Out -of -State Travel Policy Original Adoption: 01/27/2009 Reviewed/Updated: —/—/2015 1 Reference No. FIN -007 Purpose: The City of Mound recognizes that its staff may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out -of -state travel will be reimbursed by the City. General Guidelines: 1. The event, workshop, conference or assignment must be approved in advance by the City Manager and must include an estimate of the cost of the travel. In evaluating the out - of -state travel request, the City Manager will consider the following: • Whether staff will be receiving training on issues relevant to the city or to his or her role within the City; • Whether staff will be meeting and networking with other city staff and elected officials from around the country to exchange ideas on topics of relevance to the City; • Whether staff will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas; • Whether staff has been specifically assigned by the City Manager to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city; • Whether the city has sufficient funding available in the budget to pay the cost of the trip; 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The City may make payments in advance for airfare, lodging and registration if specifically approved by the City Manager. Otherwise all payments will be made as reimbursements to the employee. 4. Airfare will be reimbursed at coach rate. Each department is allowed one air fare per year, with the exception of police and fire departments —who are allowed up to two air fares per year, unless otherwise approved and specified by the City Manager. -1654- 5. Mileage will be reimbursed at the standard IRS rate. If two or more staff members travel together by car, only the driver will receive reimbursement for mileage. The city will reimburse an employee for the cost of renting an automobile if air travel is necessary to conduct city business. 6. Lodging costs and meal costs are not to exceed to the IRS standard allowance rates (as assigned for the respective city visited). See the following website for rates: http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentld=l 7943&contentType=GSA BASIC 7. International travel by department heads or City Manager must be approved by the City Council. Any costs over continental travel will be charged to the employee. 8. Receipts are required for lodging, airfare, and meals and should accompany an expense report form. The expense report form shall be submitted to the City Finance Department for payment. 9. The City will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. The City reserves the right to make exceptions to the policy when deemed appropriate and necessary by the City Manager. -1655- Mobile Device Policy Original Adoption: _/_J2015 ]__Reference Reviewed /Updated: TBD No. FIN -008 Purpose - The City of Mound recognizes that investments in mobile device technology improves efficiency and effectiveness of its employees, particularly those in the field and whose responsibilities continue after the normal work day. This policy sets forth the conditions under which mobile devices and corresponding usage charges will be funded. Business Use Justification Requirements — Cellular telephones, laptops and Ipads are provided for official City business use and are made available to employees in positions where the associated benefits justify the additional operating costs. Employees who travel or have job responsibilities that include being outside of the office or are continuously on call for extended periods may be good candidates for a City - funded mobile devices. Individual Assignment and Self- Management — Employees will acknowledge the receipt and acceptance of the conditions for the individual assignment of a City -owned mobile device by signing a copy of the Mobile Device Agreement Form. Department heads are responsible for keeping the Agreement Form on file for the duration of the individual assignment of a mobile device. When the employee leaves his/her position or is no longer an authorized user, the City mobile device must be returned to the employee's supervisor or other designated official. Public Information — Call detail (e.g., time, number called, date, duration) of calls appearing on the City cellular telephone billing account is public information, except when exempt by statute. Use of City Cellular Telephone for Personal Calls — The use of City -owned cellular telephone equipment and service is intended for City business. Personal use of City -owned cellular phones is allowable only for incidental use. Incidental Personal Calls — Incidental personal calls are defined as meeting the following requirements: • minimum duration • minimum frequency Examples of incidental personal calls include but are not limited to calls to arrange for care of a child or other family emergency, to alert a family member of an unexpected delay due to a change in work schedule, or to arrange for transportation or service in the event of car trouble. Reimbursement and Possible Disciplinary Action — Employees are expected to use City cellular telephones responsibly and in accordance with this policy and any applicable work rules. Personal use of a City cellular telephone in violation of this policy or agency work rules may result in revocation of the cellular telephone assignment and possible disciplinary action against the employee. -1656- Monthly Cellular Bill and Annual Service Reviews — Employees are responsible for paying any excess over the basic plan amount unless a higher minute or data plan is approved for the position, then the employee is responsible for any amount of the set plan approved by the City Manager. Accounts Payable will bill the employee for the excess charges and the employee is responsible to submit payment within 5 business days. Departments should conduct a review annually of the individual cellular telephone assignments to determine if there is a continuing need and if it is cost justified. Number Portability — In the event of a change of vendors for the city's cellular contract, the cellular numbers maybe ported (transferred) from one vendor to another. Porting a personal cellular number to a city billing account is prohibited, as is porting a city cellular number to a personal billing account. This will avoid commingling personal and business calls. Employee Safety — All City of Mound employees shall adhere to the following Federal Law. Federal law prohibits commercial vehicle drivers from the use of hand -held mobile phones while driving. The ban prevents commercial motor vehicle drivers from holding, dialing or reaching for hand -held cell phones, including phones with the push -to -talk function. Drivers are also banned from using phones while at traffic stops unless they have moved their vehicles off the road. Hands - free use of devices with either a wired or wireless earpiece, or the use of the speakerphone function, is permitted. Security. Notebook computers, USB flash drives, and other removable media devices are often used outside a secure network environment, which makes them particularly susceptible to loss. As a result, extra care needs to be taken to protect the devices and any "not public" data contained on them. All computers should be secured with a strong password. To protect both the data and the computer equipment, the following security measures should also be considered: • Government data should not be stored on personal computers, personal USB flash drives, and other similar personal equipment. "Not public" data should be stored on a notebook computer or removable media device only when there is a business need. • Data stored on a notebook computer or a removable media device should be strongly encrypted. • When removable media are no longer in use, they should be securely destroyed. • When disposing of computers, the hard drives should be securely erased or destroyed. • Cable locks should be used for all computers, except while in transit. • Computers should never be left in an unattended vehicle. -1657- MEMORANDUM Date: June 9, 2015 To: City Mayor and City Council From: Catherine Pausche, Director of Finance and Administrative Services Subject: City Hall Network Upgrade Proposal The City of Mound has contracted with Five Technology (formerly Intrcomm Technologies) for network support services since 2009. Highlights of the 2009 network upgrade project and associated contract for monthly managed services include: • Established a single vendor for support and established monthly managed service hours (a change from the previous time and materials which was very unpredictable and costly). • Automated the back -up process and leveraged the fiber optic connection between City Hall and the Public Safety Building, consolidated internet connections. • Established a standard configuration and replacement plan for laptops and PCs that ultimately included server based anti -virus software (Kaspersky). • Created centralized, network based user accounts and multiple shared drives that improved efficiency and reduced the risk associated with hard -drive failure. • Networked printers and copiers increasing efficiency and cost savings and allowed us to put majority under maintenance agreement with Loffler. In 2014, we began planning for a network upgrade as much of the server hardware was past the 5 year estimated useful life. This included examining the requirements for converting to an internet based phone system (VoIP) and options for internet service providers, both of which will ultimately produce savings. The goal was to ensure the new server and components could accommodate any new technologies. It should be noted that in 2014, Windows XP was being phased out by Microsoft and we began having issues that required us to turn our attention to upgrading many of our desktops. Some of the patches /fixes that were made to keep systems running where made in anticipation of a new server coming on -line and it seems we have experienced more issues and downtime over the past year than in previous years, thereby increasing the urgency for implementing the new server. The network upgrade project was budgeted in 2015. Two quotes have been obtained, one from our existing provider, Five Technology, and one from Valley View Microsystems, Inc. in Eden Prairie. Once again, two different solutions have been proposed. Five Technology continues to offer the more affordable option, as in 2009,1.1658- costs more in line with the planned operating and capital expenditures. Page 2 Network Upgrade Project In addition, it should be noted that Five Technology has provided continuity in the management and support staff for the past 7 years. They have a seasoned staff of professionals with diverse backgrounds and specialties. Over the years, Five Technology staff has been very flexible in responding to our emergencies, with support being provided as needed, either remotely or on- site. They know our current system, including the users and the applications, which will result in a smoother implementation. A comparison of the two quotes is as follows: The network upgrade was budgeted at $25,000, but the scope has been increased to upgrade the switches to allow for VoIP phone system and consolidating the City Hall and Fire Department servers. In addition, we recommend moving email to Office 365 Outlook, Microsoft's cloud - based email. The benefits to moving email to the cloud is that we will not need to worry about maintaining in -house exchange servers, patching applications and rebooting systems that crash. The user experience should be seamless. I believe this will become the norm if it is not already. Highlights of the proposal include: • Consolidation of City Hall and Fire Servers creating efficiencies and reducing capital costs • Install new switches to allow for potential voice over IP (VoIP) phone system • Quarterly back -ups to Five Tech Data Center and annual disaster recovery test (in addition to nightly back -ups locally) • Open DNS utility has been added to monitor for known problem websites and malware • Conversion to Office 365 Outlook (email in the cloud) to keep up with mobile /remote access demands and reduce in -house network demands The budget overage will be funded by the vacancy in the Administrative Coordinator position that did not start until March 30th. Staff requests that the City Council authorize the budget overage and direct staff to work with Five Technology to implement the network upgrade as specified in the proposal. Please let Catherine know if you have any questions regarding this matter at (952)472 -0633. -1659- Monthly On -Site Total Email Network Support Co. RAM Storage Processor Upgrade (Cloud) Mgt (Hourly) 2x10 5 Tech 96 GB 4 - 2TB Core 29,500 154 1,150 120 2x6 VVM 96 GB 4 - 2TB Core 33,653 220 HRLY 140 The network upgrade was budgeted at $25,000, but the scope has been increased to upgrade the switches to allow for VoIP phone system and consolidating the City Hall and Fire Department servers. In addition, we recommend moving email to Office 365 Outlook, Microsoft's cloud - based email. The benefits to moving email to the cloud is that we will not need to worry about maintaining in -house exchange servers, patching applications and rebooting systems that crash. The user experience should be seamless. I believe this will become the norm if it is not already. Highlights of the proposal include: • Consolidation of City Hall and Fire Servers creating efficiencies and reducing capital costs • Install new switches to allow for potential voice over IP (VoIP) phone system • Quarterly back -ups to Five Tech Data Center and annual disaster recovery test (in addition to nightly back -ups locally) • Open DNS utility has been added to monitor for known problem websites and malware • Conversion to Office 365 Outlook (email in the cloud) to keep up with mobile /remote access demands and reduce in -house network demands The budget overage will be funded by the vacancy in the Administrative Coordinator position that did not start until March 30th. Staff requests that the City Council authorize the budget overage and direct staff to work with Five Technology to implement the network upgrade as specified in the proposal. Please let Catherine know if you have any questions regarding this matter at (952)472 -0633. -1659- CITY OF MOUND RESOLUTION NO. 15- RESOLUTION AUTHORIZING CITY MANAGER TO ENTER INTO A CONTRACT WITH FIVE TECHNOLOGY FOR A NETWORK UPGRADE PROJECT AND ON -GOING SUPPORT WHEREAS, the City of Mound has budgeted a network upgrade project in 2015; and WHEREAS, the City has obtained two quotes from technology companies to provide this service; and WHEREAS, Five Technology provided the lower quote and has successfully served the City of Mound since 2009; and WHEREAS, the proposed project will consolidate the City Hall and Fire Department servers and will improve the City's current disaster recovery plan, among other benefits; NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota, hereby authorizes the City Manager to enter into a contract with Five Technology for a network upgrade project and on -going support as contained in the attached Exhibit A and made a part herein. Adopted by the City Council this 23rd day of June, 2015. Attest: Catherine Pausche, Clerk -1660- Mayor Mark Wegscheid Exhibit A Page 1 of 3 Prices and specifications are subject to change until final agreement is signed Date: 6 -1 -2015 1. Application Server Hardware and Software $13,820.00 1.1. Software 1.1.1. Microsoft Server 2012 R2 W /HyperV 1.1.2, 2012 Open Server CALs — SPak 1.1.3. Microsoft SQL Server 2014 — 10users 1.14. Virtual Server Image Backup (Backup and Disaster Recovery) 12. Dell PowerEdge R730 1.2.1. 2 x Intel Xeon E5 Processor (2 x 10core processor) 1.12. 96GB RAM 1.2.3. OS Drives 2 — 300GB Hot Plug SAS Drive 1.2.4. Data Storage Drive 4 — 2TB Hot Plug SATA Drives 1.2.5. Dual Controllers with Multiple Gigabit Ports per Controller 126. Rack Mountable — Dell Rails 1.2.7. Redundant Power Supply 1.2.8. 3 Year Warranty 2. Server Labor $3,600.00 2.1. Server Software 21.1. Server Setup (OS x 2, 4 VMS, Accords for Hyper V, Bench Test, Join to Network) 2.1.2. Install Banyon Financial Software — Test Backup 213. Power Plan budgeting software — Test Backup 2.14. Permit Works permitting software — Test Backup 2.1.5. Laserfische record management software — Test Backup 21.6. Transfer File Shares / Misc Software 2.1.7. Setup and Configure Onsite and Offsite Backup 2.1.8. Setup and Configure MONTHLY Backup to FIVE TECHNOLOGY to satisfy Disaster Planning Requirements 3. WEEKEND Consolidation of MFD and COM Networks yr,zuuxu 3.1.1. Work to be completed Fri late afternoon through Sunday 4. Repurpose 2011 HP ProLiant DL380 G7 upgrade. $1600.00 NOTE: Current 2.5inch drive cage will not allow us to add enough storage to meet backup and disaster recovery needs. New drive cage that will hold 3.5inch drives which will allow COM to buy larger drives to meet growing storage needs. 4.1. Existing Fire Department Server— Formally Mound PC Enforce Server 4.1.1. Replace existing 2.5" drive cage with HP Hot Swap - 16 bay 3.5" drive cage 4.1.2. SAS Expander Card 4.1.3. ADD - 8 TB of storage in a RAID Configuration (HP Hot Swap Drive Rails Needed) 4.1.4. Install and Configuration Backup Software 4.1.5. Bench Test Server 4.1.6. Install in Old City Hall Building 4.1.7. Setup and Configure Daily Backup with Seven Day Rotation plus Monthly, Quarterly, and Annual Archive 4.1.8. Test Backup 4.1.9. Live Disaster Recovery Test 4.1.10. Incrementally Transfer Backup 4.1.11. Q and A -1661- Exhibit A Page 2 of 3 5. HP Procurve, Layez 3 Switch, POE, 2 GIG Spf Ports $2,400.00 6. Dell 48 Port Unmanaged Switch with POE, 2 GIG Spf Potts $1,480.00 7. MFD and City of Mound Online Exchange Labor - $5,4050 7.1. City Email Transition 7.1.1. Active Directory — Configuration to accommodate On -Line Exchange 7.1.2. On Line Exchange Account Setup and Domain Server Configuration 7.1.3. After hours Outlook Configuration 7.1.4, Transfer Mail 7.1.5. Test Restore On -Line Exchange 71.6. Q and A 8. Monthly On -line Exchange Costs after setup PD to Microsoft $154 p /month $3.50 X 44 Online Exchange Features and Benefits - No upfront hardware costs, Business -class Email, Calendar, Contacts, Guaranteed 99.9% uptime, financially backed Microsoft service level agreement, 24/7 Phone Support, Integration with Active Directory and outlook to provide seamless transition from a local Exchange Server. Fully integrates with most Smart Phones, Shared online Calendars, World Class data security, Less likely for email issues to take down the network. The absence of a Exchange Server on the city network will free up network and server resources to improve access to 3'a party software applications. 9. Upfront Summary - Upfront Hardware Software and Labor $29,500.00 Discription Qty Price Extended 1 Application Server Hardware and Software 1 $ 13,800.00 $ 13,820.00 2 Applcadon Server Labor 1 $ 3,600.00 $ 3,600.00 3 Weekend Consoladation of MFD and COM Networks 1 $ 1,200.00 $ 1,200.00 4 Repurpose 2011 HP Proliant for Backup 1 $ 1,600.00 $ 1,600.00 5 Dell 48Port Switch POE, Spf (fiber) 1 $ 1,480.00 $ 1,480.00 6 HP 48 Port Layer 3 Switch POE, Spf 1 $ 2,400.00 $ 2,400.00 7 COM Transition to Cloud -Based Exchange Server 1 $ 3,000.00 $ 3,000.00 7 MFD Transition to Cloud -Based Exchange Server 1 $ 2,400.00 $ 2,400.00 NOTE: Hardware Prices subject to change until final agreement is reached -1662- Exhibit A Page 3 of 3 ftvp. LOGY 10 Monthly Summary - Monthly Managed Service $1290.00per month +Block Time „:.., .., Discripnon Qty Pnce Extended Helpdesk Network and Security Priority Access to Five Technology Support Team 1 $ 150.00 $ 150.00 Access to Five Technology Emergency Support Managed Firewall and Internet Gateway 3 $ 40.00 $ 120.00 Managed VPN 2 $ 40.00 $ 80.00 Servers Ivficrosoft Applicaton Server Updates 1 $ 100.00 $ 100.00 2014 SQL Server 1 $ 100.00 $ 100.00 Linux Based Backup / Utility Server 3 $ - $ Managed Backup and Disaster Recovery 1 $ 350.00 $ 350.00 Managed nightly backup to Old COM Building Monthly Backup to Five Tech Data Center Backup Monitoring, Alerts and Resolution Annual Disaster Recovery Test 24 x 7 Critical System Monitoring, Alerts, and Assessment ISP Connectivity Critical Server Hardware - Dell 730 Application Server Critical Server Hardware - HP Backup Server Critical Server Hardware - Linux Utility Server Workstation Virus Updates Open DNS Professional Firewall / Internet Gateway Managed Email (DNS, Online Exchange Support) DNS OnLine Exchange Suport Routing and Maintenance OnSite Labor to be used as needed (10 hour 1 $ 150.00 $ 150.00 1 1 3 1 35 $ 4.00 $ 140.00 2 1 $ 100.00 $ 100.00 1 $ 1,200.00 By signing this agreement, all parties agree to the terms and conditions of this contract, and its referenced schedules and addendums. Cost of Hardware and 50% of labor are due at signing. Balance is due upon completion. Managed Service Term is Five Years. Submitted By: Date: Accepted By: Date: -1663- 5 MINUTES MOUND ADVISORY PLANNING COMMISSION MAY 5, 2015 Chair Penner and Vice Chair Goode were absent. Commissioner Bergquist volunteered to be interim chair for the meeting and by consensus; members of the Planning Commission were in agreement. Commissioner Bergquist called the meeting to order at 7:00 pm. ROLL CALL Members present: Commissioners Jason Baker, Jeffrey Bergquist, Doug Gawtry, Jameson Smieja, Bill Stone, Pete Wiechert and Councilmember Jennifer Peterson. Members absent: David Goode, Cynthia Penner. Staff present: Community Development Director Sarah Smith and Secretary Jill Norlander. Members of the public: Sheryl Lauritson (4843 Wilshire Blvd); Chris Remus (MCES); Keith Anderson (HR Green); Ellen Luken (Luken Architecture) APPROVAL OF MEETING AGENDA MOTION by Baker, second by Wiechert, to approve the agenda. MOTION carried unanimously. REVIEW AND ACTION ON APRIL 7 AND APRIL 21 2015 MEETING MINUTES MOTION by Smieja, second by Wiechert, to approve the April 7, 2015 meeting minutes as written. MOTION carried unanimously. MOTION by Stone, second by Wiechert, to approve the April 21, 2015 meeting minutes as written. MOTION carried unanimously. BOARD OF APPEALS MOTION by Gawtry second by Wiechert to switch the order of the Board of Appeals cases as the applicant for the first case was not yet present. MOTION carried unanimously. Conditional Use Permit (Essential Service Building) L -39 Lift Station Infrastructure Project Planning Case No. 15 -08 Applicant: HR Green for the MCES Sarah Smith introduced the Conditional Use Permit (CUP) request. HR Green, on behalf of Metropolitan Council Environmental Services (MCES), has submitted an application for a CUP for a proposed lift station construction project at the southeast corner of Wilshire Boulevard and Bradford Lane on a portion of a City -owned parcel. The project qualifies as an Essential Service Buildings, as provided by Sec. 129 -2. -1664- Smith explained the CUP process as applicable to Essential Service Buildings. The request includes a concrete pad for an emergency generator, the lift station building and an area for a walled filter. An EAW (environmental review) was prepared and submitted to the MPCA by MCES a few years ago. A neighborhood meeting /open house was held by the MCES on April 9th to share information about the project. Some of the discussion heard at the open house from the neighbors included the need for landscaping and screening. Staff noted that application materials were routed for Staff /Consultant /Agency review. Smith stated that the floodplain elevation portions of the lot were 931.0 and lowest floor requirement is 933.0. The applicant will be filling the construction area to a grade of 933.0 and the building entrance has a proposed elevation of 934.0 Staff deems the plan to be compliant to the floodplain regulations in the City Code including the finished fill elevation that is required to be no less than 1 foot below the 933.0 elevation, which would be 932.0, and extends 15 feet from the building on one side. The architecture is low profile and meant to be a "quiet design ". Staff also explained that the MCES will be working with the City on a proposed easement for use of the City -owned parcel, the proposed parking location was deemed acceptable by Staff for the proposed utility use (daily visits /no onsite employees) and that it was determined that a Public Lands Permit would be needed for improvements, which generally includes the drive /parking area, in the boulevard /right of way for Bradford Lane. Staff also commented that a preliminary landscaping plan was received prior to the meeting and that copies were provided as additional information to the Commission. Staff is recommending approval with conditions. Chris Remus, with MCES, stated that the MCES currently has 5 lift stations in the City of Mound. The existing lift station to be replaced by this unit is across Wilshire Blvd from the proposed. It is very small and provides limited access for repair and maintenance. Keith Anderson (HR Green) presented the landscaping plan that was requested by residents at the April open meeting. Placement of the building is very close to Wilshire Blvd because of soil conditions on the parcel. Moving the building south would require more expense due to soils correction. Ellen Luken indicated that the building ranges from 12' -16' high; only as high as absolutely necessary in those areas that require it. The exterior finish is an attempt to blend in the building to the surrounding wetland vegetation. The siding is graffiti resistant and very durable. -1665- Bergquist asked what kind of roofing material would be on the building. Ellen replied it was a black EPDM roof. Smieja inquired if the monitoring was automated. Remus replied that it is totally automated. Peterson asked if there were other sites that were considered. Anderson stated that the facility plan was started 5 -10 years ago. At that time, they evaluated the southern portion of the same site. Historically it was a building material dump, possibly storm refuse. This particular site minimizes neighborhood impact. Smieja asked if the grinder made noise. Anderson said it does but that it is located 25 feet below grade, runs constantly, and won't be heard at the surface. John Smyth (4046 Wilshire Blvd) was supportive of the project. He was surprised at the location of the structure. They like the view in front and behind the house and are concerned about losing that natural look. They have worked with Chris Remus and he has been very helpful. They are directly across the street from proposed lift station and the elevation at their property is 2 feet higher than the proposed building. They thought that the plantings along the structure would blend in well with the wetland. Stone asked about the preliminary landscaping design. He asked if there were trees planned on one side or on both sides. Smith stated that Council review and approval of the CUP would include a landscaping plan to include trees / plantings that are appropriate for the site. As part of formal review, the submitted plan would be forwarded on to others for feedback. Stone asked if it should be added as a condition. Smith suggested it could be. Smieja encouraged additional focus on west side. MOTION by Gawtry, second by Wiechert, to approve the Conditional Use Permit in accordance with recommended conditions 1 -14 and findings of fact 1 -3 and the consideration of additional screening. MOTION carried unanimously. A. Variance Porch /Deck Addition 5079 Bartlett Boulevard Planning Case No. 15 -01 Applicant: Nathan Holm Sarah Smith introduced the variance request. Property is on the southeast side of Bartlett between Glendale and Avon. Applicant is contemplating construction of a new porch 12' x 14' and a 6' x 14' deck attached to the porch. The request is for a 3 foot setback instead of the required 6 foot side setback. -1666- House was purchased with a French door along the side of home anticipating construction of a deck or porch on that side. Staff recommends approval with a reduced structure size of 12' x 12'. Nathan Holm (5079 Bartlett Blvd) felt that it was a reasonable addition as there is 40 feet between the neighbors. We are nice folks and trying to do the best we can. Wiechert asked if the finish materials were going to blend in. Holm indicated that the whole house will be repainted and /or resided. He also asked if the neighbor voiced any concern. Holm said that the neighbor had just purchased it and will be selling it. Smieja stated that there have been other approved variances that allowed a 3 foot encroachment. The other neighbor isn't that close. He sees no problem with the 12' x 14' size (3 feet from the property line) as long as the Fire Chief says there's no problem. Stone was thinking along the same lines. It adds value to home and neighborhood. He's also supportive of the 12' x 14' size. Peterson asked about the meeting notification and if the neighbors would be notified before the Council meeting. Smith confirmed. Holm also said that he spoke to the brother of the owner regarding the 3 foot setback and he thought there would be no problem. MOTION by Gawtry, second by Wiechert, to approve the variance with the recommended conditions Nos. 1 through 9, revising condition No. 1 to 12' x 14' and findings of fact Nos. 1 through 3. MOTION carried unanimously. OLD /NEW BUSINESS A. Review /discussion of Planning Commission Work Rules for 2015 Smith mentioned the interview packet changes that will be undertaken by Staff, in cooperation with the City Attorney, election of Chair and Vice Chair and change meeting location to "Centennial Building ". MOTION by Gawtry, second by Smieja, to table until the Chair and Vice Chair are here to contribute. MOTION carried unanimously. 1667- B. Staff /Council Liaison Report /Update • Council looked at forecast for population and the numbers are reasonable and will be used in the Comp Plan review • June will begin the chapter by chapter review of the Comp Plan • Land use applications have come in • Building permits are coming in; road projects are beginning • New retailer in the Mahogany Bay building • Emergency Management training was successful • Review of expansion permits and liquor revisions are coming ADJOURNMENT MOTION by Wiechert, second by Gawtry, to adjourn at 8:31 p.m. MOTION carried unanimously. Submitted by Jill Norlander Orono Police Commission Meeting Navarre Fire Station June 10, 2015 8:00 am - Welcome and Introductions - Response Times -2015 Calls for Service - Investigative Summary - WMDTF Summary - 2015 Police Activities — Year to Date - Prosecuting Criminal Attorney — Ken Potts -Mound 5 year contract - Social Host Ordinance -Orono passed at the May 26th, 2015 Council meeting -Use of Force Demo nstration /Scenerios (Councils and Community Leaders) - Conducted on May 30th -Heart Safe Communities - Update -Orono Open House July 11th - Police Building Project — Update - Significant events for the PD and Cities "Mound Ninjas" - Finance Report — Budget to date -How are we doing? — feedback /discussion -Other issues or concerns -1669- Orono Police Commission Meeting Minutes Navarre Fire Station June 10, 2015 8:00 am - Welcome and Introductions - Response Times (attached) -2015 Calls for Service (attached) Calls are down a bit from last year, however last weekend was very busy. - Investigative Summary (attached) Death Investigations are up from last year. Most all determined nature causes or alcohol /drug related. - WMDTF Summary (attached) Task Force doing well, had several local cases that had a direct impact on the sales to kids in the Orono and Maple Plain area. Heroin on the decline and Meth use increasing due to it being very cheap. Majority is from Mexico and not being made locally. 2015 Police Activities — Year to Date (attached) - Prosecuting Criminal Attorney — Ken Potts -Mound - contract extended 5 year. - Social Host Ordinance -Orono passed at the May 26th, 2015 Council meeting - Ordinance attached as well as the Social host card that will be distributed. -Use of Force Demonstration /Scenerios (Councils and Community Leaders) - Conducted on May 30th "Very good feedback. 9 people attend. Will host another in the fall for other Council members to attend. -Heart Safe Communities - Update -Orono Open House July 11th (Flyer attached) - Police Building Project — Update — Nearly complete should be finishing up next week. - Significant events for the PD and Cities -"Mound Ninjas" Discussion and as long as the police department doesn't get complaints from people regarding his actions (causing fear or threatening), he can continue to "entertain" the community. - Finance Report — Budget to date (attached) -Under budget and we are in the process and working on the 2016 budget. -How are we doing? — feedback/discussion -Other issues or concerns -1670- -1671- 0 0 000 m O r N E ni m m w _ f0 � ^ ILp N Y N O O N N In E v v E E � 0 v z z u v f0 v z ° E c ° U 2 Z ' ' v o on 'C " u , N to O O Vf to O O O o 0 0 h I� d' 0 0 o O lD 0 0 0 0 0 0 tD 0 0 0 0 0 0 0 0 0 0' 0 r 0 0 C 0 0 V N I� r V V I� n O 0 0 0 0 0 0 O �n o o m v a �-+ rn o Lr Lr a' o m ui o 0 0 o vi o0 N N N c-I N y "O QI � Y O ti N ct p M a V1 O u1 u1 LD m �y N c-1 l"I Y rl ei C O p 0 0 0 0 0 0 O 0 0 O X 0 0 0 0 0 0 0 0 c a OL7 LL v 3 m v 3 o N o N v O! O Y Y w v o i 4 O C c c L T _ N O fi X O CL X a0+ O UO a w U w LL -1671- CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING JUNE 8, 2015 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT POLICE DEPARTMENT 101 -42110 -101 FULL -TIME EMPLOYEES REGULAR 848,320.35 848,320.35 2,255,040.00 1,406,719.65 37.6 101 -42110 -102 FULL -TIME EMPLOYEES OVERTIME 3,521.91 3,521.91 60,000.00 56,478.09 5.9 10142110 -103 PART -TIME EMPLOYEES 37,625.31 37,625.31 43,000.00 5,374.69 87.5 10142110 -104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 10142110 -121 PERA 133,367.70 133,367.70 347,720.00 214,352.30 38.4 101 -42110 -122 FICA 16,850.69 16,850.69 44,440.00 27,589.31 37.9 10142110 -135 CITY BENEFIT CONTRIBUTION 122,028.43 122,028.43 382,380.00 260,351.57 31.9 10142110 -142 UNEMPLOYMENT BENEFIT PAYMENTS 00 .00 .00 .00 .0 10142110 -143 OPEB EXPENSE .00 .00 .00 .00 .0 10142110 -151 WORKER'S COMP INSURANCE PREM 32,635.00 32,635.00 65,270.00 32,635.00 50.0 10142110 -201 OFFICE SUPPLIES 3,836.16 3,836.16 17,000.00 13,16184 22.6 101- 42110 -208 BOOKS 8, PERIODICALS .00 .00 1,000.00 1,000.00 .0 10142110 -212 MOTOR FUELS 8 LUBRICANTS 27,364.29 27,364.29 115,000.00 87,635.71 23.8 10142110 -221 EQUIPMENT PARTS 8, ACCESSORIES 2,798.87 2,798.87 6,000.00 3,20113 46.7 10142110 -223 BLDG /GROUNDS MAINT. SUPPLIES 232.13 232.13 1,300.00 1,067.87 17.9 10142110 -226 CLOTHING & PERSONAL EQUIPMENT 10 090.03 10,090.03 26,000.00 15,909.97 38.8 10142110 -228 TRAINING. SUPPLIES 7,16418 7,164.28 16,000.00 8,835.72 44.8 10142110 -229 EXPLORERS PROGRAM EXPENSES 3,112.00 3,112.00 4,0000 888.00 77.8 10142110 -240 SMALL TOOLS AND MINOR EQUIP 397.91 397.91 7,000.00 6,602.09 5.7 10142110 -304 ENGINEERING - CONSULTING .00 .00 .00 .00 .0 10142110 -307 LEGAL - CONSULTING 1,519.00 1,519.00 6,500.00 4,981.00 23.4 10142110 -310 LOGIS- APPLICATIONS 21,388.00 21388.00 76,950.00 55,562.00 27.8 10142110 -311 DATA PROCESSING COMMUNICATION 1,300.50 1,300.50 5,000.00 3,699.50 26.0 10142110 -317 ANIMAL CARE .00 .00 1,700.00 1,700.00 0 10142110 -319 PROFESSIONAL SERVICES 11 689.91 11,689.91 12,000.00 310.09 97.4 10142110 -321 TELEPHONE 7,108.47 7,108.47 23,225.00 16,116.53 30.6 10142110 -322 POSTAGE 86.00 86.00 1,600.00 1514.00 5.4 10142110 -329 INTERNET /OTHER COMMUNICATIONS 1,554.50 1,554.50 6,070.00 4,515.50 25.6 10142110 -331 TRAVEL EXPENSES .00 .00 280.00 280.00 .0 10142110 -340 GENERAL ADVERTISING .00 .00 .00 .00 .0 10142110 -352 PRINTING 9 PUBLISHING 924.76 924.76 1,800.00 875.24 51.4 10142110 -361 GENERAL LIABILITY INS 17,500.00 17,500.00 35,000.00 17,500.00 50.0 10142110-362 UMBRELLA LIABILITY INS 5,000.00 5,000.00 10,000.00 5,000.00 50.0 10142110 -366 PROPERTY INSURANCE 500.00 500.00 1,000.00 500.00 50.0 10142110 -367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0 10142110-368 AUTOMOTIVE INSURANCE 4,500.00 4,500.00 9,000.00 4,500.00 50.0 10142110 -370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 10142110 -379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 10142110 -381 GAS 8, ELECTRIC 10,513.92 10,513.92 18,000.00 7,486.08 58.4 10142110 -382 WATER UTILITIES 150.01 150.01 1,500.00 1,349.99 10.0 10142110401 REPAIRS /MAINT - OFFICE EQUIP 4,436.38 4,436.38 14,500.00 10,063.62 30.6 10142110402 REPAIRS /MAINT -AUTO EQUIP 13,705.54 13,705.54 54,000.00 40,294.46 25.4 10142110403 REPAIRS /MAINT -MISC. EQUIP 3,390.87 3,390.87 8,000.00 4,609.13 42.4 10142110404 REPAIRS /MAINT -BLOGS /GROUNDS 1,711.24 1,711.24 7,500.00 6,788.76 22.8 10142110407 JANITORIAL SERVICES 6,237.00 6,237.00 15,000.00 8,763.00 41.6 10142110413 OFFICE EQUIPMENT RENTAL 1,216.89 1,216.69 2,800.00 1,583.11 43.5 10142110414 EDP /COMMUNICATIONS EQUIP RENT 7,461.19 7,461.19 20,000.00 12,538.81 37.3 10142110416 SOFTWARE LICENSING 8,942.82 8,942.82 .00 ( 8942.82) .a 10142110433 MEMBERSHIPS 2,575.00 2.575.00 3,000.00 425.00 85.8 10142110436 TOWING CHARGES 155.00 155.00 .00 ( 155.00) .0 10142110437 TRAINING 8, DEVELOPMENT 14,787.33 14,787.33 35,000.00 20,212.67 42.3 10142110439 MEETING EXPENSES 1,300.14 1,300.14 2,500.00 1,199.86 52.0 FOR ADMINISTRATION USE ONLY 50 % THE FISCAL YEAR HAS ELAPSED 06/05/2015 08:39AM PAGE'. 1 -1672- 10142110440 10142110441 101 -02110 489 101 -42110 -520 10142110-550 10142110 -560 10142110 -570 10142110 -575 10142110 -580 SPECIAL EQUIPMENT REPLACEMENT LICENSES & TAXES OTHER MISCELLANEOUS CHARGES BUILDINGS AND STRUCTURES AUTOMOTIVE EQUIPMENT FURNITURE AND FIXTURES OFFICE EQUIP AND FURNISHINGS IT HARDWARE & APPLICATIONS OTHER EQUIPMENT TOTAL POLICE DEPARTMENT TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES CITY OF ORONO 2,532.50 EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 6 MONTHS ENDING JUNE 8, 2015 GENERALFUND 122.8 PERIOD YTD 2,467.50 2,467.50 1,596.00 1,596.00 222.21 222.21 .00 .00 110,642.82 110,642 82 .00 .00 6,176.00 6,176.00 7,878.99 7,878.99 3,584.30 3,584.30 1,531,567,35 1, 531, 567.35 BUDGET UNEXPENDED PCNT 5,000.00 2,532.50 49.4 1,300.00 ( 296.00) 122.8 4,000.00 3,777.79 5.6 .00 .00 .0 145,000.00 34,357.18 763 .00 .00 .0 7,300.00 1,124.00 84,6 25,000.00 17,121.01 31.5 21, 000.00 17,415.70 17.1 3,971,675.00 2,440,107,65 38.6 1,531,567.35 1,531,567.35 3,971,67500 2,440,107.65 38,6 (1,531,567.35) ( 1,531,567.35) ( 3,971,675.00) ( 2,440,107.65) ( 38.6) FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/05/2015 08:39AM PAGE: 2 -1673- ORONO POLICE DEPARTMENT TO: CHIEF CORREY FARNIOK FROM: INVESTIGATIVE SERGEANT SCOTT BORIS SUBJECT: INVESTIGATIONS SUMMARY TO DATE DATE: JUNE 4, 2015 CC: Unit activities from January 1 through June 4, 2015 for the tides of Orono, Minnetonka Beach, Mound and Spring Park. 77 Department arrests 15 Death investigations (1 Mtka Beach, 4 Mound, 5 Orono, 5 Spring Park) 41 Referred vulnerable adult cases from patrol and /or Hennepin County Adult Protection 59 Handgun permit to purchase applications (1 Mtka Beach, 36 Mound, 20 Orono, 2 SP) 0 Handgun permit to purchase applications denied 47 Theft cases 1 Motor Vehicle Theft cases 14 Burglary cases 1 Arson cases 17Assaults, including domestic assault 4 Crim sex reported offenses (includes CSC and exposure) 1 CVO (1 resulting in death) n Seftteh warrants ftnd Detective Swanson worked with area agencies and federal authorities on a serial burglar. A suspect was identified and arrested. Burglary victims from Orono were able to recover some of their stolen items. Investigators worked with Medina P.D. and the U.S. Postal Inspectors on a pair of -1674- identity thieves caught with stolen mail and packages from the Orono area in addition to stolen mail from all over the metro area. Orono Investigators worked with Minnetonka, Bloomington, and Eden Prairie Investigators to identify and resource catalytic converter thieves. Two suspects were taken into custody in Carver County. Orono Police took several identity theft cases that were discovered when residents attempted to file their tax returns. Since March 2015 investigations took in 84 cases and cleared out 72 1) -1675- i d U_ Z N B 9 1 a 6 y A J N J w N a U d d N N fn W D Z W w W _N K a- w w wW w U Z Z LL } Q E N d V 0 U Ol Q tO N<D r M V �U O M Q M t'JOmmr a y m o M W m N Q t 0 O m V n W Q N N v I n Q N r r Q n M N N X U E C N a 0 LL O a T ono mr r MN N mco v� m co m m M r m Q �n n r n�n COQ mm or Q nM n Z 9 U U u. N rb o � <.i vi civ �+i �o c6 V r � oimou>N c7 O N n 0I m a p O M t O Q O D) (O O r T OJ m V n N Q r n O o 7 Q I m a- M h N W n d' IU N 10 N N N m Q IIn n N m Ir n O (p n Q N M O cU W 2 O M 'd n O N n M CO YJ O r D7 N - m f0 M O m Q Q m N C n O N N O 1U N r Z W Q V W> (D n � to Q N V N Q M` M V M M Q w OJ I U W W W a � M F W (O (O �_ (D L(J_ (O_ N_ O_ Q_ n In [O N � Z N n N OJ O W Q O O n OJ Q m Q Mm�Q V m N N n 0] , w M n Q m N r Q Q Q .-Q N Q tOM� `-' a Q M N M J N O m N Q Z w a K m O 0 N O 6 p w o 6 > LL 0 } y F m k C W N C> 6) Q) M N N O (O O r N In D) �- m O IU M O r OJ N Z a y w W a > > W W � K ' OJN Q (ON ' MN ' O N mt0 ' tU mt0 O0] CON mw M M V V Q (O m ON Q1 N m M W W Q) O N W O W Y Q W N O O OJ •- 0 0 0 0 0 0 m �n �n cd �n o000 ono N M M r Q O t(J O O N O M m rnoroon. -o � �i ov�co vio o �cio cis c d<o ri vov n � W m NvmmMCO� n.-co M M N<n �n moms �n d U_ Z N B 9 1 a 6 y A J N J w N a U d d N N fn W D Z W w W _N K a- w w wW w U Z Z LL } Q E N d V 0 U Ol a y m o w N O N d v � a X U E C N a 0 LL O a T y 2167� »> Z 9 U U u. N rb o v> u ii Vi c c w r c7 O d U_ Z N B 9 1 a 6 y A J N J w N a U d d N N fn W D Z W w W _N K a- w w wW w U Z Z LL } Q M r M M Q m Q In c o o n O MOCO'I1 Nr N� W Q QN M N M N � N M Q O O (p t0 N N W (D N M .- N O O N M N ` M M W o m o nQmm n,n .no o M (^ Q W r W W h O W O M N N t° t° O Q 7 n rs Z l Q W( vi �L a? a a m O m N C d u `d a Z f O � W � O N O m Q U W Z X W i O N L o� N L' � L Qo W � o m.-QQ �n oMQ NoMn i a Oo MM(O m.-mQ m n o v M M h W W o mM rrn(° QnmQ mo ,nM r 6 c � of o.-v ins mov of o� r m n M o v o Q In n o o n _ o M rnQO In .nn N � m a M MNMm. -'nMQO o M N a m M N O W In V O O O O W N M M N N O m O C W O h n (O t(J (O r W N M W N n M M O C e r Ml mrQmin MQmMOh N O, O K1 N Q N W M M ,nwnw.- MW WQWr a a r M,n Mm N Q N M Q W M M Q o o W n O M O r M Ip T W W M M N O) N (O O N W m M m O N I° n m O O N N N N M O C1 N m m M m O W n m N M n p N W Ip m r m N r N N e e e � d�o d O�� o a o a N Q M c c c c c N M Q M W O V N 0 Q m r Q Q O M h V M m M Q W mQM,n n mm mnm O O Q O 10 m M M N M N W M M M M m o M N M M (p N h N S O N M hQ(o ,n MQ W Mon N M M vi oin m� oiw(6a(6r v Q r Min mM N V N M M W N O M N O O Q h O M O m M V m N M c S d c m a o U a N 0 C C N U 7= a -v >. a s d c «" c M c a E. d m !° <° o d n o E d e 77 d N Q d O iUa U wU- Q�UU Ua wa(na Ut uU �- =ao�U�(nFF3�n�ttin _c w 0 c7 O w W 0 U O 0 2 Z H � 0 O Z' w 7F W MIS a "'W I�'-M W W NM W Oaa1�rON W W Mr 0 2 W W U Z 0 N a W h O W M h (O O N W W W N r a <O N N O W fp W O O r (O Il m Cl! O) W W W a <O °n Oi tD W Q r r U O V N N W O a W fp O m M 6N M iLl O 0 N N d M W W d n C O W f0 O W f0 W cv O) N N W F d V O M W 1� W O( M W (p O 0 V 0 M A N M N f0 i v W W O O O M W O O t� N N O r M N to v O m O N I� N O r M O W N O m M O M M �- W (O "� I� d W D7 L0 d °0 N M N N N N N N �- W M M� N V O n n° n O m 0 10 N° 0 O O f D d N I O° 0 h W O M M N W cl N CD Of O M O N 1� " W !� � � Q7 W h O N d' W n m N O OI N OJ C'J h M d N N N U0 CO N 1` OIq IQ M tM MaI� W W O)O a°0 W O�I� W rAO W MMW W N O w N W N W W f0 h W W W d M N < N N N °O N N W M "" v N M W fO U `o o c A 0 t0 M V" o ti W 0¢J m N W O N oomoQm� C C U O N C a C c C C CC�,� N y 0 D o .2 E E v E E E E E a c c �V1 m>> E = 'o o>� 'Sc '2 2o 3W Eo ' O o 'na c o 0 0 0 o ' o w 0 :DN5 rn3 E 0 u E 0xQ x00000000000000 u.vvv> 0,00 2 ��= -Wc1678 O N M a 0 Woo 1z o O N N O O d a d M m m m m m M M M M M M M V d d V [O W W W W W W W W W a a W m O W 2 J 0 O Z o ° o 0 o rn C J m O a M N o N °o�� O LO �� I6 O (n (n aw (1J } O (Y N > h N Cl (O > N LO r in (oD O O (O z D L = Q Z LO Z W LL Z o :D W F N O 2 w } O O G O O LL >- ~ Q F}_F WZ a v >- N y N N n (o -0-0 m @ J W W Q 0 0 0 N> O N 0 0 >> Q Z Cl) W O W F LL= O> UQUN O y 0 0 Z Z E d E E Q N N @ N N N W O 0 0 0 N O N 6 0 Z U U U U LU W C o. a o_ o. W (n Z o 0 0 o 0 Q N N N E N 0 0 0 0 0OOOO > N O uj o X V N W o co a o 0 3 3 3 3 W? C C C C c �j C c c c O C m Q) d N U C O C O N C 0 O Q E E N m rn J m O m Co 3 U LO +m (D O O (n U) (n I6 O (n (n aw (1J } O (Y N > h N Cl (O N LO r in (oD O O (O z L = Q Z LO Z W LL Z o :D W F N O 2 w } O LL rr LL >- ~ Q F}_F WZ a v >- -1679- O C m Q) d N U C O C O N C 0 O Q E E N 2415 Wilshire Boulevard Mound, MN 55364 (952) 472 -0604 MEMORANDUM To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: June 17, 2015 Re: Location Change for July 9th 2015 Music in the Park Event - Harbor District At its June 9th meeting, the City Council approved a Public Gathering Permit for the 2015 Music in the Parks concert series that is held on select Thursdays evenings in June and July at Surfside Park and Beach. Council members are advised the concert scheduled for July 9th is being held in the Harbor District to showcase and celebrate the Mound Westonka Rotary enhancement project in the Harbor District. meeting and the submitted application and supporting materials from the applicant; and WHEREAS, Staff recommended approval of the expansion permit subject to conditions; and WHEREAS, the expansion permit request was reviewed by the Planning Commission at its June 2, 2015 meeting; and WHEREAS, the Planning Commission unanimously voted to recommend Council approval of the expansion permit as recommended by Staff; and WHEREAS, the City Council reviewed the se expansion permit r quest at its June 23, 2015 meeting and determined tha appro a property to be used in a reasonable manner; and WHEREAS, the City Council's decision on the expansion permit application was made within the timelines included in Minnesota Statutes 15.99; and WHEREAS, in granting approval, the City Council makes the following findings of fact: The criteria of City Code Section 129 -40 (a) are being met. Improvements to the residential use of this property are in keeping with how it is zoned and guided in the comprehensive plan. 3. The desire for a two -car garage and a second floor master suite is reasonable for a residential property. 4. The property is slightly undersized and has limited buildable area between the 20 foot front yard setback and the 50 foot shoreland setback. The applicant is also working within the confines of the original placement of the home in 1951. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby approve the expansion permit with the following conditions: Applicant shall be responsible for payment of all costs associated with the land use request. 2. No future approval of any development plans and /or building permits is included as part of this action. 4. Impervious surface coverage shall be less than 40% of the site. Hardcover calculations will be verified as part of building permit process. 5. Applicant shall be responsible for procurement of any and /or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 6. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. 7. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. 8. Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodpiain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant is directed to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. 9. The legal description as set forth in Exhibit A is hereby incorporated into Adopted by the City Council this 23`d of June, 2015. Mark Wegscheid, Mayor Attest: Catherine Pausche, Clerk 6 -23 -15 CC Consent Agenda Item 4G Replacement Page -1519- LAKE MINNETONKA ASSOCIATION 1 Bay Project Update February 26, 2013 To: Mound Council From: Lake Minnetonka Association Thank you for your past support of the milfoil project. Here, I present some funding data that you have requested. I will also provide a brief overview of the project's status at the Council meeting on February 26's. Total Project Funding (all bays, all yearn City Contributions Community Carmans Gideon Grays Phelps St. Albans TOTAL Residents $106,920 $89,615 $152,535 $83,062 $81,161 $513,293 Cities $3,000 $18,000 $0 $86,000 $9,500 $116,500 Save -the -Lake $32,529 $0 $31,887 $46,325 $0 $110,741 MN DNR $38,737 $16,500 $49,489 $52,274 $8,250 $165,250 TOTAL $181,186 $124,115 $233,911 $267,661 $98,911 $905,784 City Contributions Community 2008 2009 2010 2011 2012 Totals Excelsior $5,000 $2,500 $7,500 Greenwood $5,000 $2,000 $7,000 Minnetrista $6,000 $3,000 $3,000 $3,000 $3,000 $18,000 Mound $12,000 $12,000 $10,000 $6,000 $3,000 $43,000 Orono $0 $0 $3,000 $0 $0 $3,000 Tonka Bay $5,000 $5,000 $10,000 Shorewood $6,000 $6,000 $6,000 $5,000 $6,000 $29,000 TOTALS: $24,000 $21,000 $22,000 $29,000 $21,500 $117,500 Other Comments (verbal presentation Project Efficacy • LMCD Plan and Management Questions 0 (2- 4 C) V O N m N d N L a tA d v Q) L 4oa ❑ w LOa! W I Cl N C ❑ 1-1 R 'O y O ❑ 'v i = C � O = t N W Cl) w N N N O ^1 N @ m N OT �JAj f N � N CL O 0 O E CL N N D N a ci c� Co tA d v Q) L 4oa ❑ w LOa! W I Cl N C ❑ 1-1 R 'O y O ❑ 'v i = C � O = t W 3 N c OC ^1 a W a �g �JAj f N � N CL O W a CL N 0 W 3 p.i 5 co �.,Q_. p - j1'- �Yt,- ^,',a„!�`? ,Y+ _ `1 '"�\�,.. S.JL \ \` F1 CJ c`Z. �. L'"✓ E� 1 ev IN I -Ak o N a.) t1 C c f -2-- - 1-5 5. The structure design does not accommodate full enclosure of the space to a 4- season porch. 6. The applicant has minimized the variance by limiting the screened in area to the portion of the lower deck under the upper deck and only using screening on the floor and ceiling so water can permeate through similar to a deck. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby approve the variance with the following conditions: 1. Applicant shall not cover the floor or ceiling of the screened in deck area to make it impervious. Applicant shall be responsible for payment of all costs associated with the land use request. 3. Applicant shall be responsible for procurement of any and /or all local or public agency permits including, but not limited to, the submittal of all required information for building permit issuance. 4. No future approval of any development plans and /or building permits is included as part of this action in the event the variance application is approved. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. 6. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided. 7. No building permits will be issued until any and /or all fees associated with the land use application have been paid unless an escrow deposit of sufficient amount is on file with the City. 8. The legal description as set forth in Exhibit A is incorporated into this Resolution. Adopted by the City Council this 23`d of June, 2015. Catherine Mark Wegscheid, Mayor CC Agenda Item 4H Revised page -1546- BOLTGN & MINK Consulting Engineers & Surveyors / I , 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 -1172 Phone (952) 448 -8838 • Fax (952) 448 -8805 www.bolton- menk.com June 17, 2015 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: Engineering Report Wilshire Boulevard Trunk Watermain Improvements City Project No. PW -15 -11 Dear Mayor and Members of the Council: 1 NC® The 2007 report on the Hydraulic Model of the Water Supply System recommended elimination of the booster pump station and stand pipe in the island park area of the city to improve volume -flow and pressure across Island Park. To accomplish the elimination, a larger main is required to distribute water to the Island. There is currently a single 8 -inch line serving the Island via Wilshire Boulevard. By Council Resolution adopted on April 28, 2015, an engineering Feasibility Report was ordered for Wilshire Boulevard Trunk Watermain Improvements from Bartlett Boulevard to Bradford Lane. The purpose of this report is to determine in a preliminary manner, the feasibility of constructing this section of watermam, along with side street connections at Emerald Lane and replacing the portion of Wilshire Boulevard impacted by the watermain installation work. BACKGROUND The City of Mound's existing water distribution system includes many pipes that are made from cast iron materials and date back to the original installation of the system in the 1960's. The system on the island was originally independent of the rest of the city of Mound as it was previously Phelps Island Park. The two systems were connected in the 1980's and a booster pump station was installed at the intersection of Wilshire Boulevard and Brighton Boulevard. The booster pumps reduce the pressure and keep the existing stand pipe, at the intersection of Devon Lane and Donald Drive, from overflowing. The lower pressure results in inadequate fire flows for many areas of the island. The ancillary work to prepare for and support removal of the pump and stand pipe began with the 2007 Street Reconstruction project with the installation of a 14 -inch watermain from the Chateau water tower to the intersection of Fairview Lane and Bartlett Boulevard. The 2013 Street Reconstruction project continued this implementation plan with the installation of a 16 -inch watermain on Bradford Lane. In 2016, the final portion of work can be completed with the annual street reconstruction project (Bartlett Boulevard) to upsize existing watermain to improve fire flow and water volume for the island and create a single pressure zone in the city. See attached Figure 1: Island Park System Improvements for project locations. Further evaluation of the water model revealed the benefits of the previously approved Watermain Loop to the Island (City Project PW- 15 -10) cannot be realized until the Wilshire Boulevard Trunk Watermain and Honorable Mayor and City Council Members one 17,2015 Page 2 work on Bartlett Boulevard are completed. If the Watermain Loop to the Island were completed this winter, as originally planned, the main could not be used until the other improvements are completed. Metropolitan Council Environmental Services (MCES) is aggressively upgrading their interceptor facilities and have offered to partner with the City to complete work in the Wilshire Boulevard county road corridor to include installation of the larger watermain required to eliminate the booster pump station and the stand pipe. Following MCES work on County Road 125, Hennepin County plans to complete a mill and overlay of the roadway, likely in 2017. There is a five year moratorium on non - essential construction projects required by the county following the mill and overlay work. If the City does not participate in a trunk watermain project before 2017, the earliest the improvements could happen is 2022. PROPOSED PROJECT The improvements are proposed from the intersection of Bartlett Boulevard along Wilshire Boulevard and terminating at the intersection of Bradford Lane. The proposed project will install the trunk watermain and valving in this area while leaving the existing 8 -inch cast iron watermain line in place to continue to serve residents. The cross connection at Emerald Lane will be reconstructed to upgrade valving and alignment at this intersection. The attached Figure 1 indicates the location of the proposed project. In addition to the crucial timing — before Hennepin County overlays the street; meaningful cost savings can be realized by completing this project alongside MCES work in the corridor. The following options were considered to achieve the most cost effective means of providing water to the island area. Option 1: directionally drill the majority of the watermain, allowing cost savings by eliminating the need to replace the street above the watermain other than at connection points. Option 2: open cut installation of the watermain in the roadway. By partnering with MCES, cost share savings can be realized in replacement of the disturbed street. Option 3: same as Option 1, directionally drilling the watermain, except under a separate contract from MCES. This would be problematic for multiple reasons: coordination of work in the same area between separate contractors, assignment of liability for warranty work, loss of cost savings with econorr es of scale. Option I is recommended, but Option 2 will be bid as an alternate due to the variability in contract prices with the current bidding climate. ESTIMATED COSTS The proposed project is feasible from a technical standpoint. In addition, the project is necessary to provide drinking water as free as possible from maintenance, interruptions in service and provide adequate fire flows. The proposed improvements represent cost effective means for doing so. The following cost summaries indicate the range of anticipated costs for each option. Option 1— Directional Drill (Recommended): Estimated Cost Summa SUBTOTAL CONSTRUCTION COST $737,996 5% CONTINGENCIES $36,900 TOTAL CONSTRUCTION COST $774,896 20% INDIRECT COSTS $154,979 TOTAL PROJECT COSTS $929,875 Honorable Mayor and City Council Members Jp June 17, 2015 Page 3 Option 2 — Open Cut: Estimated Cost Summary: SUBTOTAL CONSTRUCTION COST $812,571 5% CONTINGENCIES $40,629 TOTAL CONSTRUCTION COST $853,200 20% INDIRECT COSTS $170,640 TOTAL PROJECT COSTS $1,023,840 Option 3 — Directional Drill (Separate Contract): Estimated Cost Summary: SUBTOTAL CONSTRUCTION COST $765,971 5% CONTINGENCIES $38,299 TOTAL CONSTRUCTION COST $804,270 20% INDIRECT COSTS $160,854 TOTAL PROJECT COSTS $965,124 Itemized cost estimates are also attached. Easements are not included in the cost estimates, but will be required to cross the lake channel for all options. To finance this project, which is not in the current capital improvement plan (CIP), some of the projects in the CIP require shifting. Table 1. CIP Project Year Modifications indicates the proposed changes. See attached Figure 2 for a cost summary of proposed CIP Modifications, B: Proposed CIP with Wilshire Trunk WM in 2016. The revised project years are based on: • Watermain Loop to the Island cannot be used until Wilshire Boulevard Trunk Waterman work is completed. • Lynwood Boulevard is not a heavily travelled collector street and can be postponed. • Westedge Boulevard cannot be completed until MCES completes interceptor work in that corridor; anticipated to be done in 2017. Table 1. CIP Proiect Year Modifications Proiect Original Year Revised Construction Year Wilshire Boulevard Trunk Watermain 2016 Watermain Loop to the Island 2016 2017 Lynwood Boulevard Streets 2016 2017 Wested e Boulevard Streets 2017 2018 The proposed project schedule, if approved, would be to open bids and award the project in conjunction with the MCES Interceptor & Lift Station L39 Project in fall 2015 and begin construction in 2016. We request the Council adopt the attached Resolution receiving this Engineering Report and authorize preparation of final plans and specifications for the Wilshire Boulevard Trunk Watermain Improvements. Respectfully Submitted, BOLTON & MENK, INC. Daniel L. Faulkner, P.E. Mound City Engineer ' COMPLETE IN 2016 (MCES PARTNER) a a v BOOSTER PUMP STATION. -L` { S- Eg i( SHORELINE DR.. - t3 AV< x COMPLETED WATERMAIN IMPROVEMENTS \Lr _ O I -0 CHATEAU i 1� Ov m ,t l WATER Vs EXISTING VALVE y vv .TOWER AP {.±. 6 W iM WILSHIREBL BOLTON 8. IVIENK. INC. - EXISTING WATERMAIN C.ODSLI1t ng E giO.. s & Surveyors 14 WM :.COMPLETED WILSHIRE BOULEVARD TRUNK WATERMAIN MANKATO MN FAIRMONT, NO SLEEPY EYE MN BURNSVILLE MN WILLMAR MN CNAPPA MN RAMSEV MN MAPLEWOOO MN SAYTEP SO ROC.EVER, MN IN 2007 ISLAND PARK SYSTEM IMPROVEMENTS AM ES IA SPENCER A DES MOINES, IA FARGO AD l � N "\ mowga PAft- Aw- k— MIS, All ¢µn RlGr qg C JUNE, 2015 FIGURE NO.1 SCALE FEET 14 WM %a ��w� COMPLETE IN 2016 IF,' 101, WM W/ ANNUAL STREET COMPLETE IN 2017 ` PROJECT DID� 1, A e 16" TRUNK MAIN .� I ' COMPLETE IN 2016 (MCES PARTNER) a a v BOOSTER PUMP STATION. -L` { S- Eg i( Y M � 1r1 x COMPLETED WATERMAIN IMPROVEMENTS \Lr _ O I FUTURE WATERMAIN IMPROVEMENTS L•n i Ov m `s ^ - EXISTING VALVE y EXISTING HYDRANT {.±. 6 W iM WILSHIREBL LEGEND v w PROPOSED VALVE :; ;,,;,,,un•�` ` v 16" WM COMPILE IN 2013 10' W M COMPLETE IN IN2013 .NNAMR AR �ys�'.� � DEVON LANE L 1 STANDPIPE a a PROPOSED HYDRANT AND VALVE 16" Wm PROPOSED WILSHIRE WATERMAIN Spy Y M � 1r1 x COMPLETED WATERMAIN IMPROVEMENTS \Lr _ O I FUTURE WATERMAIN IMPROVEMENTS L•n i Ov m `s ^ - EXISTING VALVE EXISTING HYDRANT {.±. 6 W iM BOLTON 8. IVIENK. INC. - EXISTING WATERMAIN ` v 16" WM COMPILE IN 2013 10' W M COMPLETE IN IN2013 .NNAMR AR �ys�'.� � DEVON LANE L 1 STANDPIPE „sV p i 11k x° +v n N19 V Spy Y M � 1r1 \Lr _ O I Ov m BOLTON 8. IVIENK. INC. CITY OF MOUND, MINNESOTA C.ODSLI1t ng E giO.. s & Surveyors WILSHIRE BOULEVARD TRUNK WATERMAIN MANKATO MN FAIRMONT, NO SLEEPY EYE MN BURNSVILLE MN WILLMAR MN CNAPPA MN RAMSEV MN MAPLEWOOO MN SAYTEP SO ROC.EVER, MN ISLAND PARK SYSTEM IMPROVEMENTS AM ES IA SPENCER A DES MOINES, IA FARGO AD "\ mowga PAft- Aw- k— MIS, All ¢µn RlGr JUNE, 2015 FIGURE NO.1 \k/00 j k�� mw �f f / \ IQ §/. t ! °` ol \0w Is le ll� \/ .. LU z \ \))). /. � ;& 2 /2\/) \ \ \\ \ w �$ \/^ \k/00 j k�� mw t ! °` \0w .. City of Mound 6/16/2015 Wilshire Boulevard Watermain Improvements PW -15 -11 Preliminary Cost Summary Option 1 - Directional Drill IT ,. .oUAN'OITY, ,,,UNITS.. ,UNI,T .PRICE: ° :° .AMOUNT;':.; WILSHIRE BOULEVARD WATERMAIN IMPROVEMENTS $774,896.06 1 MOBILIZATION i LUMP SUM $35,000.00 $35,000.00 2 TRAFFIC CONTROL I LUMP SUM $12,500.00 $12,500.00 3 REMOVE WATERMAIN PIPE 200 LIN FT $5.00 $1,000.00 4 REMOVE CONCRETE CURB & GUTTER 200 LIN FT $10.00 $2,000.00 5 REMOVE BITUMINOUS DRIVEWAY 45 SO YD $3.25 $146.25 6 REMOVE CONCRETE WALKS /DRIVEWAYS 500 SO FT $1.75 $875.00 7 COMMON EXCAVATION (EV) (P 2,050 CU YD $18.00 $36,900.00 8 SUBGRADE EXCAVATION (EV) 225 CU YD $21.00 $4,725.00 9 SUBGRADE EX. REPLACEMENT (GRAN. BORROW) (EV) 225 GU YD $21.00 $4,725.00 10 STABILIZING AGGREGATE 1 1/2" MINUS 50 TON $27.50 $1,375.00 11 .STABILIZING AGGREGATE, 3" CLEAR 50 TON $27.50 $1,375.00 12 SUBGRADE PREPARATION P 1,250 SO YD $5.00 $6,250.00 13 AGGREGATE BASE CLASS 6 (100% CRUSHED CV 250 CU YD $36.00 $9,000.00 14 .SELECT GRANULAR BORROW 800 CU YD $25.00 $20,000.00 15 TYPE SP 12.5 WEARING COURSE MIX 4,6 1.5" THICK 1,250 SO YD $20.00 $25,000.00 16 TYPE SP 12.5 NON WEARING COURSE MIX 4,B 250 TON $125.00 $31,250.00 17 AGGREGATE BEDDING 150 TON $27.50 $4,125.00 18 TEMPORARY TRENCH RESTORATION 1,250 SO YD $4.00 $5,000.00 19 6" WATERMAIN DIP - CL 52 50 LIN FT $50.00 $2,500.00 20 8" WATERMAIN DIP - CL 52 150 LIN FT $50.00 $7,500.00 21 16" WATERMAIN PVC C905 300 LIN FT $100.00 $30,000.00 22 16" MIN ID WMN HDPE DR 11 DIRECTIONALLY DRILLED 1,500 LIN FT $120.00 $180,000.00 23 16" WMN HDPE DR 11 DIRECTIONALLY DRILLED - LAKE 1,000 LIN FT $150.00 $150,000.00 24 6" GATE VALVE AND BOX 2 EACH $2,000.00 $4,000.00 25 8" GATE VALVE AND BOX 4 EACH $2,500.00 $10,000.00 26 16" BUTTERFLY VALVE AND BOX 6 EACH $4,000.00 $24,000.00 27 IWATERMAIN FITTINGS 4,400 POUNDS $7.00 $30,800.00 28 IHYDRANI 2 EACH $6,000.00 $12,000.00 29 CONNECT TO EXISTING WATERMAIN 4 EACH $5,000.00 $20,000.00 30 ADJUST VALVE BOX 11 EACH $350.00 $3,850.00 31 18" RCP STORM SEWER CL V 73 LIN FT $50.00 $3,650.00 32 CONCRETE CURB AND GUTTER 200 LIN FT $25.00 $5,000.00 33 6" CONCRETE DRIVEWAY W/ 4" AGG BASE CL 5 500 So FT $10.00 $5,000.00 34 BITUMINOUS DRIVEWAY W/ 8" AGG BASE CL 5 400 SO FT $6.00 $2,400.00 35 BITUMINOUSCURB 250 LIN FT $20.00 $5,000.00 36 4" SOLID LINE WHITE 1,700 LIN FT $1.50 $2,550.00 37 INLET PROTECTION 10 $300.00 $3,000.00 38 TOPSOIL BORROW LV 100 ]EACH CU YD $30.00 $3,000.00 39 TURF RESTORATION 500 SO YD $5.00 $2,500.00 40 60" METER MANHOLE 1 LUMP SUM $30,000.00 $30,000.00 SUBTOTAL CONSTRUCTION COST $737,996.25 5% CONTINGENCIES $36,899.81 TOTAL CONSTRUCTION COST $774,896.06 20% INDIRECT COSTS $154,979.21 TOTAL PROJECT COSTS $929,875.28 City of Mound 6/16/2015 Wilshire Boulevard Watermain Improvements PW -15 -11 Preliminary Cost Summary Option 2 - Open Cut ITEM i, OUANT ITY, . UNITS' : WILSHIRE BOULEVARD WATERMAIN IMPROVEMENTS . -UNIT ': PRICE, 1 MOBILIZATION 1 LUMP SUM $40,000.00 $40,000.00 2 TRAFFIC CONTROL 1 LUMP SUM $12,500.00 $12,500.00 3 REMOVE WATERMAIN PIPE 50 LIN FT $15.00 $750.00 4 REMOVE CONCRETE CURB &GUTTER 200 LIN FT $10.00. $2,000.00 5 REMOVE BITUMINOUS DRIVEWAY 125 SQ YD $3.25 $406.25 6 REMOVE CONCRETE WALKS /DRIVEWAYS 500 SQ FT $1.75 $675.00 7 COMMON EXCAVATION (EV) (P 3,150 CU YD $18.00 $56,700.00 8 SUBGRADE EXCAVATION (EV) 550 CU YD $21.00 $11,550.00 9 SUBGRADE EX. REPLACEMENT GRAN. BORROW (EV) 550 CU YD $21.00 $11,550.00 10 STABILIZING AGGREGATE 1 1/2" MINUS 100 TON $27.50 $2,750.00 11 STABILIZING AGGREGATE, 3" CLEAR 100 TON $27.50 $2,750.00 12 SUBGRADE PREPARATION P 3,250 SQ YD $3.00 $9,750.00 13 AGGREGATE BASE CLASS 6 (100% CRUSHED CV 625 CU YD $36.00 $22,500.00 14 SELECT GRANULAR BORROW 2,000 CUYD $25.00 $50,000.00 15 TYPE SP 12.5 WEARING COURSE MIX 4,6 1.5" THICK 3,150 SQ YD $9.00 $28,350.00 16 TYPE SP 12.5 NON WEARING COURSE MIX 4,8 650 TON $80.00 $52,000.00 17 AGGREGATE BEDDING 150 TON $27.50 $4,125.00 18 TEMPORARY TRENCH RESTORATION 3,250 SQYD $4.00 $13,000.00 19 6 "WATERMAIN DIP - CL 52 50 LIN FT $50.00 $2,500.00 20 8" WATERMAIN DIP - CL 52 150 LIN FT $50.00 $7,500.00 21 16" WATERMAIN PVC C905 1,820 LIN FT $85.00 $154,700.00 22 16" WATERMAIN PVC C905 DIRECTIONALLY DRILLED 1,000 LIN FT $150.00 $150,000.00 23 6" GATE VALVE AND BOX 2 EACH $2,000.00 $4,000.00 24 8" GATE VALVE AND BOX 4 EACH $2,500.00 $10,000.00 25 16" BUTTERFLY VALVE AND BOX 6 EACH $4,000.00 1 $24,000.00 26 WATERMAIN FITTINGS 4,400 POUNDS $8.00 1 $35,200.00 27 HYDRANT 2 EACH $6,000.00 1 $12,000.00 28 CONNECT TO EXISTING WATERMAIN 4 EACH $5,000.00 1 $20,000.00 29 ADJUST VALVE BOX 11 EACH $350.00 $3,850.00 30 18" RCP STORM SEWER CL V 73 LIN FT $50.00 $3,650.00 31 UTILITY RELOCATIONS 1 LUMP SUM $10,000.00' $10,000.00 32 CONCRETE CURB AND GUTTER 200 LIN FT $25.00 $5,000.00 33 6" CONCRETE DRIVEWAY W/ 4" AGG BASE CL 5 500 SQ FT $10.00 $5,000.00 34 BITUMINOUS DRIVEWAY W /8" AGG BASE CL 5 1,125 So FT $6.00 $6,750.00 35 BITUMINOUS CURB 1,000 LIN FT $20.00 $20,000.00 36 4" SOLID LINE WHITE 1,700 LIN FT $1.50 $2,550.00 37 INLET PROTECTION 10 EACH $300.00 $3,000.00 38 TOPSOIL BORROW (LV ) 350 CU YD $30.00 $10,500.00 39 TURF RESTORATION 1,600 SQ YD $5.00 $8,000.00 40 60" METER MANHOLE i LUMP SUM $30,000.00' $30,000.00 COST SHARE ROADWAY PROJECTED SAVINGS -0.15 LUMP SUM $247,900.00 - $37,185.00 SUBTOTAL CONSTRUCTION COST $812,571.25 5% CONTINGENCIES $40,628.56 TOTAL CONSTRUCTION COST $853,199.81 20% INDIRECT COSTS $170,639.96 TOTAL PROJECT COSTS $1,023,839.78 City of Mound 6/16/2015 Wilshire Boulevard Watermain Improvements PW -15 -11 Preliminary Cost Summary Option 3 - Directional Drill (Separate Contract) IT . ,,. „; . ; ry0,,, , BID Gt SIG . tlUANTI hi ., UNI AMOUNT WILSHIRE BOULEVARD TRUNK WATERMAIN IMPROVEMENTS TOTAL CONSTRUCTION COST $804,269.81 1 MOBILIZATION 1 LUMP SUM $40,000.00 $40,000.00 2 TRAFFIC CONTROL 1 LUMP SUM $12,500.00 $12,500.00 3 REMOVE WATERMAIN PIPE 200 LIN FT $5.00 $1,000.00 4 REMOVE CONCRETE CURB & GUTTER 200 LIN FT $10.00 $2,000.00 5 REMOVE BITUMINOUS DRIVEWAY 45 SQ YD $3.25 $146.25 6 REMOVE CONCRETE WALKS /DRIVEWAYS 500 SQ FT $1.75 $875.00 7 COMMON EXCAVATION (EV) (P) 2,050 CU YD $20.00 $41,000.00 8 SUBGRADE EXCAVATION (EV) 225 CU YD $23.00 $5,175.00 9 SUBGRADE EX. REPLACEMENT (GRAN. BORROW ) (EV) 225 CU YD $23.00 $5,175.00 10 STABILIZING AGGREGATE 1 1/2" MINUS 50 TON $30.00 1 $1,500.00 11 STABILIZING AGGREGATE, 3" CLEAR 50 TON $30.00 $1,500.00 12 SUBGRADE PREPARATION P 1,250 SQ YD $5.00 $6,250.00 13 AGGREGATE BASE CLASS 6 (100% CRUSHED CV 250 CU YD $38.00 $9,500.00 14 SELECT GRANULAR BORROW 800 CU YD $27.00 $21,600.00 15 TYPE SP 12.5 WEARING COURSE MIX 4,B 1.5" THICK 1,250 SQ YD $22.50 $28,125.00 16 TYPE SP 12.5 NON WEARING COURSE MIX 4,8 250 TON $125.00 $31,250.00 17 AGGREGATE BEDDING 150 TON $27.50 $4,125.00 18 TEMPORARY TRENCH RESTORATION 1,250 SQ YD $4.00 $5,000.00 19 6" WATERMAIN DIP - CL 52 50 LIN FT $50.00 $2,500.00 20 8" WATERMAIN DIP - CL 52 150 LIN FT 1 $50.00 $7,500.00 21 16" WATERMAIN PVC C905 300 LIN FT $100.00 $30,000.00 22 16" MIN ID WMN HDPE DR 11 DIRECTIONALLY DRILLED 1,500 LIN FT $120.00 $180,000.00 23 16" WMN HDPE DR 11 DIRECTIONALLY DRILLED - LAKE 1,000 LIN FT $160.00 $160,000.00 24 6" GATE VALVE AND BOX 2 EACH $2,000.00 $4,000.00 25 8" GATE VALVE AND BOX 4 EACH $2,500.00 $10,000.00 26 16" BUTTERFLY VALVE AND BOX 6 EACH $4,000.00 $24,000.00 27 .WATERMAIN FITTINGS 4,400 POUNDS $7.00 $30,800.00 28 .HYDRANT 2 EACH $6,000.00. $12,000.00 29 CONNECT TO EXISTING WATERMAIN 4 EACH $5,000.00 $20,000.00 30 ADJUST VALVE BOX 11 EACH $350.00 $3,850.00 31 18" RCP STORM SEWER CL V 73 LIN FT $50.00 $3,650.00 32 CONCRETE CURB AND GUTTER 200 LIN FT $25.00 $5,000.00 3T 6" CONCRETE DRIVEWAY W/ 4" AGG BASE CL 5 500 SQ FT $10.00. 34 BITUMINOUS DRIVEWAY W/ 8" AGG BASE CL 5 400 SQ FT $6.00'. $2,400.00 35 BITUMINOUS CURB 250 LIN FT $20.00 $5,000.00 36 4" SOLID LINE WHITE 1,700 LIN FT $1.50 1 2,550.00 37 INLET PROTECTION 10 EACH $300.00 1 $3,000.00 38 TOPSOIL BORROW (LV ) 100 CU YD $30.00 $3,000.00 39 TURF RESTORATION 500 SQ YD $10.00 $5,000.00 40 60" METER MANHOLE 1 LUMP SUM $30,000.00 1 $30,000.00 SUBTOTAL CONSTRUCTION COST $765,971.25 5% CONTINGENCIES $38,298.56 TOTAL CONSTRUCTION COST $804,269.81 20% INDIRECT COSTS $160,853.96 TOTAL PROJECT COSTS $965,123.78 CITY OF MOUND RESOLUTION NO. 15- RESOLUTION RECEIVING REPORT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR WILSHIRE BOULEVARD TRUNK WATERMAIN UPGRADE, BARTLETT BOULEVARD TO BRADFORD LANE WHEREAS, the City Council, on April 28, 2015, referred the Wilshire Boulevard Trunk Watermain Upgrade Project to Bolton & Menk, Inc. for study and to determine if the proposed improvement is necessary, cost effective and feasible, and WHEREAS, the Council received and reviewed this Engineering Report on June 23, 2015 which explains the necessity of this watermain improvement project in order to create a single -zone pressure system for all of Mound and enable the eventual removal of the Island Booster Pump Station and Standpipe; and WHEREAS, the Engineering Report also explains how some of the City's Capital Improvement Projects can be delayed in order to fund the proposed watermain improvement project in 2016; and WHEREAS, the Engineering Report further explains how it would be most cost effective to include the proposed watermain improvement project with the proposed Metropolitan Council's interceptor sewer upgrade project within the same County roadway corridor; and WHEREAS, a Cooperative Agreement will be required between the City and the Metropolitan Council for the inclusion of the City's watermain improvement plans within the Metropolitan Council's project improvement plans; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota, to receive this feasibility report, to order preparation of plans and specifications, and to authorize the City Attorney to work with the Metropolitan Council staff to develop a mutually acceptable Cooperative Agreement. Adopted by the City Council this 23rtl day of June 2015 Mark Wegscheid, Mayor ATTEST: Catherine Pausche, City Clerk I June 23, 2015 s I ' G • "a 1 � 010 LEADERS d(V PJCLtc NVACE $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B Prepared by: Stacie Kvilvang Senior Municipal Advisor And Jason Aarsvold Municipal Advisor Proposed Issue: $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B Purposes: The proposed issue includes financing for the following purposes: Refinance the HRA's Limited Tax Pledge Bonds (Mound Transit Center) Series 2006 s General Obligation Tax Abatement Bonds, Series 2015B. Debt service will be paid from tax abatement revenues. The term of the Bonds has been shortened by two years. Interest rates on the obligations proposed to be refunded are .60% to 3.50 %. The refunding is expected to reduce interest expense by approximately $578,000 over the next 20 years. The Net Present Value Benefit of the refunding is estimated to be approximately $373,000, equal to 14.207% of the refunded principal. This refunding is considered to be a Current Refunding as the obligations being refunded are either callable (pre- payable) now. or will be within 90 days of the date of issue of the new Bonds. The Bonds will be paid from a special tax levy which is based upon abating 100% of the City's portion of taxes from specific parcels that will benefit from the public parking ramp. The required 105% coverage on the Bonds shows a need for the City to levy approximately 5181,000 in 2015 through 2034 for payment in 2016 through 2035. The Bonds are being issued pursuant to Minnesota Statues, Chapters 469.1814 Authority: (tax abatement) and 475 (general bond statute). The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. The City is required to hold a public hearing on the abatement and the public purpose it serves. The hearing is scheduled for July 14, 2015. The amount of property taxes abated in any year may not exceed (1) 10% of the net tax capacity of the City or (2) $200,000, whichever is greater. The greater of these two calculations is 10% of the net tax capacity which for pay 2015 is estimated to be approximately $10,670,491. Annual payment on the Bonds is approximately $181,000, which is wellbelow the statutory maximum In addition, these bonds are restricted by the amount of net debt the City can issue. The City cannot issue debt in excess of 3% of the assessor's taxable market value for the city. For Mound, the 2015 TMV was $1,006,898,184. Therefore, the total amount of outstanding debt cannot exceed $30,206,946. As of the end of 2014 the City had approximately 53.9 million subject to the legal debt limit (approximately $26 million in capacity available). Presale Report June 23, 2015 City of Mound, Minnesota Page 1 Term /Call Feature: The Bonds are being issued for a 20 year term. Principal on the Bonds will be due on February 1 in the years 2016 through 2056. Interest is payable every six months beginning February 1, 2016. The Bonds maturing on and after February 1, 2025 will be subject to Prepayment at the discretion of the City on February 1, 2024 or any date thereafter. Bank Qualification: Because the City is expecting to issue no more than SI0,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds. which can result in lower interest rates. Rating: The City's most recent bond issues were rated AA by Standard & Poor's. The City will request a new rating for the Bonds. I If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Based on our knowledge of your situation, your objectives corrnnunicated to Basis for Recommendation: us, our advisory relationship as well as characteristics of various municipal financing options, we are recormnending the issuance of General Obligation Bonds as a suitable financing option because - This is a viable option available to refinance the Bonds project under State law. - This is the most overall cost effective refinancing option for interest savings on the Bonds. Method of Sale /Placement: In order to obtain the lowest interest cost to the City, we will competitively bid the purchase of the Bonds from local and national underxriters / banks. We have included an allowance for discount bidding equal to 1.20000% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with alI or a portion of then- compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The amount of the premium varies, but it is not uncommon to see premiums Presale Report June 23, 2015 City of Mound, Minnesota Page 2 Presale Report June 23, 2015 City of Mound, Minnesota Page 3 for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2.000,000 offering may receive bids that result in proceeds of $2,040,000 to 52,200,000. For this issue of Bonds we have been directed to use the premium to reduce the size of the issue. The adjustments may slightly change the true interest cost of the original bid, either up or down. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate Large adjustments on the day of sale and other uncertainties. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that, other than the obligations proposed to be refunded by the Bonds, there are no other refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's I outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than 510,000,000 in outstanding debt (including this issue) and this issue is over 51,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain "material events" to the Municipal Securities Rulemaking Board (the "MSRB" ), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers in the past to prepare and file the reports. The City needs to renew a contract with Ehlers to continue to complete this service or complete the Continuing Disclosure on their own and notify Ehlers to that fact. Arbitrage Monitoring: Because the Bonds are tax - exempt securities /tax credit securities, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage, yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Nonarbitrage Certificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules andlor retain the services of a qualified firm to assist you. You have chosen to not retain Ehlers to assist you with compliance with these rules. Risk Factors: Current Refunding: The Bonds are being issued for the purpose of current refunding prior City debt obligations. Those prior debt obligations are "callable" now and can therefore be paid off within 90 days or less. The new Bonds will not be pre - payable until February 1, 2024. This refunding is being undertaken based in part on an assumption that the City does not expect to Presale Report June 23, 2015 City of Mound, Minnesota Page 3 This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure andior terms of this financing to achieve results consistent with the City's objectives. Presale Report June 23, 2015 City of Mound, Minnesota Page 4 have future revenues to pay off this debt and that market conditions warrant the refinancing at this time. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Attorney: Briggs and Morgan, Professional Association Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure andior terms of this financing to achieve results consistent with the City's objectives. Presale Report June 23, 2015 City of Mound, Minnesota Page 4 Proposed Debt Issuance Schedule Pre -Sale Review by City Council June 23; 2015 Submit Public Hearing Notice to The Laker June 23, 2015 Public Hearing Notice is Published June 27, 2014 Distribute Official Statement: Week of July 13. 2015 Public Hearing on Issuance of Abatement Bonds July 14, 2015 Conference with Rating Agency: Week of July 20, 2015 City Council Meeting to Award Sale of the Bonds: July 28, 2015 Estimated Closing Date: August 18, 2015 Redemption Date for Bond September 1, 2015 Attachments Sources and Uses of Funds Proposed Debt Scrvice Schedule Refunding Savings Analysis Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Financial Advisors: Stacie Kvilvang (651) 697 -8506 Jason Aarsvold (651) 697 -8512 Disclosure Coordinator: Jen Chapman (651) 697 -8566 Financial Analyst: Alicia Gage (651) 697 -8551 The Official Statement for this financing will be mailed to the City Council at their home address or e- mailed for review prior to the sale date. Presale Report June 23, 2015 City of Mound, Minnesota Page 5 Resolution No. Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B A. WHEREAS, the City Council of the City of Mound, Mhu esota has heretofore determined that it is necessary and expedient to issue the City's $2,715,000 General Obligation Tax Abatement Bonds, Series 2015E (the "Bonds "), to refinance the HRA's ,Limited Tax Pledge Bonds (Mound Transit Center) Series 2006 in the City, and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"). as its independent financial advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota, as follows: Authorization: Findings. The City Council hereby authorizes Ehlers to assist the [Jurisdiction Type] for the sale of the Bonds. 2, Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on July 28, 2015, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 23rd day of June , 2015. City Clerk City of Mound, Minnesota $2,715,000 General Obligation Tax Abatement Bonds, Series 20158 Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ "AX rates plus 15bps Saurces & Uses Dated 0810112015 1 Delivered 0810112015 Sources Of Funds Par Amount of Bonds 52.77 5.000.00 Total Sources Uses Of Funds 52,715,000.00 Total lhtdenv itei'S DSscamt (1200 %) 32.580 00 Costs of Issuance 46,000 -00 Deposit to CwTenl Refunding Fund 2.635.006 -67 Rotmding Amount 1,41333 Total Uses $2,715,000.00 Series 20158 GO Tax Abate I SINGLE PURPOSE 1 5"2220151 3'.29 PM LEADERS IN PUBLIC FINANCE City of Mound, Minnesota $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ'AA" rates plus 15bps E- •• Date Principal Coupon Total P+1 Fiscal Total 08/01'2015 - 5913,633.75 $3,628,633.75 - - - Bond Year Dollars - - 1 1 367 Years 02/01 %2016 70,000.00 Net Interest Cost (NIC 0.600% 34,93625 3.0560942% 104,936.25 104,936.25 08/01'2016 3.24217439r - - 34,72625 34,726.25 - 02/01I2017 100,000.00 0,900% 34,72625 134,726.25 169,452.50 08/01/2017 - - 34,2 ?6.25 34,276.25 - 02/01/2018 100,000.00 1,250% 34,27625 134,276.25 168,55250 08- 01/2018 - - 33,65125 33,651.25 - 02/01'2019 105.000.00 1,450% 33,65125 138,651,25 172,30150 08/01/2019 - - 32,890110 32,890.00 - 02/01,2020 110,000.00 1,650% 32,890.00 142,890.00 175.780.00 08!012020 - - 31,98250 31,982.50 - 02r01/2021 110,000.00 1,850% 31,982.50 141,982.50 173.965.00 08,01/2021 - - 30,965.00 30,965.00 - 02r01/2022 115,000.00 1.950% 30,965.00 145,965 -00 176,930.00 08/01/2022 - - 29,843.75 29,843'5 - 02'01/2023 120p00.00 2150% 29,84375 149,843.75 179,68750 08/01/2023 - - 28,553.75 28,55375 - 02,01/2024 125,000 -00 2.350% 28,553.75 153,553.75 182,10750 08/01/2024 - - 2',085.00 27,08500 - 02,01'2025 130,000.00 2.500% 27,085.00 57,085.00 184,170.00 08/01/2025 - - 25,460.00 25,460.00 - 02'01'2026 135,000.00 2.650% 25,460.00 160,460.00 185,920.00 08/01/2026 - - 23,671,25 23,671.25 - 02/01/2027 140,000.00 2.750% 23,671.25 163,671,25 187,342.50 08;01'2027 - - 21.746.25 21746.25 - 02/01/202S 145,000.00 2.850 °a 21,746.25 166,74625 188,492.50 08:01/2028 - - 19,680.00 19,680 -00 - 02/01/2029 150,000.00 1950 "a 19,680.00 169,680.00 189,360.00 08/01/2029 - - 17,467.50 17,467.50 - 02'0112030 160,000.00 3.050% 17,467.50 177,467.50 194,935.00 08012030 - - 15,027.50 15,02750 - 02/01/2031 165,000.00 3.100 °% 15.027.50 180,027.50 195,055.00 08/01,'2031 - - 12,470.00 12,470.00 - 02/01'2032 170,000.00 3.200% 12470,00 1824'00 194,940.00 08/01!2032 - - 9,750.00 9.750 00 - 02/01/2033 180,000.00 3.400" /0 9,75000 IS9,750.00 199,500.00 08'01'2033 - - 6,690.00 6,69000 - 02 ,'01'2034 190,000.00 3.45045 6,690.00 196,690.00 203,380.00 08/01/2034 - - 3,41250 3,41250 - 02/01/2035 195,000.00 3500% 3,41150 198,412.50 201,825.00 Total $2,715,000.00 - 5913,633.75 $3,628,633.75 - Yield Statistics Bond Year Dollars $30,862.50 Average Life 1 1 367 Years Average Coupon 2.9603362% Net Interest Cost (NIC 3.0659012% True Interest Cost (TIC) 3.0560942% Bond Yield for Arbitrage Purposes 19270046% All Inclusive Cost (ALC) 3.24217439r IRS Form 8038 Net Interest Cost 2.9603362 °0 Weighted Average Maturity 11,367 Years Senes 20155 GO Tax Abate I SINGLE PURPOSE 1 6/22/2015 1 3:29 PM City of Mound, Minnesota $2,715,000 General Obligation Tax Abatement Bonds, Series 20158 Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ "AA" rates plus 15bps Net Debt Service Schedule Gate Principal Coupon Interest Total P+1 Net New D/3 Fiscal Total 08/01,2015 - - - - (1413.33) - 02/01/2016 70.000.00 0.60000 34,936.25 104,93625 104.93625 103.522.92 08:01 `016 - - 34.?26.25 34,726.25 34.726.25 - 02i01/2017 100.000.00 0.900% 34.726.25 134.726.25 134.726.25 169.45250 08!01 /2017 - - 34,27625 34,27625 34.276.25 - 02'0I/2018 104000.00 1.250".0 34,276.25 134.276.25 134,27625 168,552.50 08/0/2018 - - 33.651.25 33.651.25 33,65125 - 02 /01 %2019 105.000 -00 1,450% 33,651,25 138.65725 138-65125 172.30250 08:01/2019 - - 32.890 -00 32.890,00 32.890.00 - 02,OP2020 114000.00 1.650% 32,890.00 142,890.00 142.890,00 175- 780.00 08/01;2020 - - 31.98250 31- 982.50 31982.50 - 02/01/2021 110.000.00 1.850°0 31,98250 141,98250 141,982.50 1 "3,965.00 08/01/2021 - - 30.965.00 30,965.00 30.965.00 - 02i01,2022 115.000.00 1,950% 30.965.00 145,965.00 145,965 -00 176,930.00 08101/2022 - - 29.843.75 29.84175 29,843 -75 - 02'01/2023 120,000.00 2.150% 29.843.75 149,84375 149.843.75 179-68 ?.50 08/01/2023 - - 28,553.75 28,553.75 28,553.75 - UWE]7 2024 125.000.00 2.350% 28,553.75 153,553 75 153,553.75 182,107.50 09,01 /2024 - - 27.085 -00 27.085.00 27,085 -00 - 02i01/2025 130.400.00 2500% 27,085.00 157.085.00 157.085.00 184,170.00 0801'2025 - - 25,460.00 25460.00 25.460.00 - 02!01:'2026 135.000.00 2.6500/0 25.460.00 160,460 -00 160,460.00 185.920 -00 08/01/2026 - - 23.671.25 23.671,25 23.671.25 - 02'01:2027 140,000.00 1750 °6 23,671.25 163.671,25 163,671,25 187.342.50 08/0112027, - - 21,746.25 21.746.25 21.746.25 - 02/01 2028 145,000.00 2550% 21,746.25 166.746.25 166-746.25 188,49250 08/01:2028 - - 19,680.00 19,680.00 19,680.00 - 02'01/2029 150,000.00 2.950% 19,680.00 16900.00 169.680.00 189,360-00 08'01/2029 - - 17467.50 17.467.50 17,467.50 - 02/01/2030 160.000.00 3.050% 17,467.50 177,467.50 177,467.50 194,935.00 08'01/2030 - - 15,027.50 15,027.50 15,027.50 - 02'01/2031 165,000.00 3.100'6 15,027.50 180.027.50 180,027.50 195,055.00 08/01.'2031 - - 12 470.00 12,470.00 12.470M - 02/01/2032 170,000.00 3200% 12,470.00 182.470.00 181470.00 194,940.00 08/01/2032 - - 9,750,00 9,750.00 9.750.00 - 02/01 '2033 180,000.00 3.400 "% 9:750.00 189,750.00 189,750.00 199,500.00 08/01!2033 - - 6,690.00 6,690.00 6,690.00 - 02.'01/2034 190,00400 3.450% 6,690.00 196,690.00 196,690.00 203,380 -00 08/01,2034 - - 3.412.50 3,412.50 3,412.50 - 02/01/2035 195.000.00 3 -500% 3,412.50 198,412.50 198,412.50 201,825.00 Total $2.7]5,000.00 - $913,633.75 $3,628,633.75 $3,627,220.42 - Series 20158 GO Tax Abale I SINGLE PURPOSE 1 6122/2015 1 3:29 PM EHLERS LENDERS IN PUBLIC FINANCE $2,715,000 General Obligation Tax Abatement Bonds, Series 2015B Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ "AA" rates plus 15bps Debt Senrlce Comparison Date Total P +l Net New D/S Old Net D/S Savings 02,01/2016 104,936.25 103,52-192 118,040.00 14.51208 02!01'2017 169A52,50 169,45250 179.702.00 10.249 50 02,01,2018 168,552.50 168,552.50 182.160.00 13.607.50 02,01'2019 172,30250 172,302.50 184.145.00 11.842 50 02'01 /2020 175.780.00 17 5.780.00 185.905.00 1 OJ 25.00 02!01!2021 173,965.00 17396500 1 87,440.00 13.475 -00 01,C)1/2022 176.930.00 176930.00 189,750 -00 12.82400 02,0112023 179.687,50 179.687.50 191.790.00 12.10250 02101 /2024 182, 107.50 182.107,50 193.560.00 1 1 452.50 02'01 /2025 184,1 70.00 184.170 -00 196.060.00 11.890 -00 02/01:'2026 185,920.00 185920.00 198.138.00 12218.00 02/01'2027 187,342.50 187342.50 199.894.00 12,551.50 02/01/2028 188.49250 188,492.50 202328.00 13,835.50 02`01/2029 189360.00 189,360.00 203394.00 14.034.00 02'01/2030 194,935.00 194,935.00 206,138.00 11,203.00 02'01 /2031 195.055.00 195.055.00 207,468.00 11413.00 02/01/2032 194,940,00 194,940.00 209.430.00 14,490.00 02;01/2033 199,500.00 199.500.00 211,897.00 12,397.00 02/01,2034 203380.00 203,380 -00 213,899.00 10,519.00 02/01,2035 201.825.00 201,825.00 215.436.00 13.611.00 02/01/2036 - - 218,508.00 218,508.00 02/01,2037 - - 110,511.00 110,511.00 Total $3,628,633.75 S3,627,220.42 54,205,593.00 5578,372.58 PV Analysis Summary (feet to Net) Gross PV Debt Service Savings.._ .............._. 371,510.32 Net PV Cashflow Savings C 2.927 %(Bond Yield) ..... 371,510.32 Contingency or Rounding Amount.._.._...._...... 1413.33 Net Present Value Benefit 5372,923.65 Net PV Benefit / $3,086.510.32 PV Refunded Debt Service 12.082 %° Net PV Benefit / $2,625,000 Refunded Principal... 14.207°0 Net PV Benefit: $2,715.000 Refunding Principal.. 13.736% Refunding Bond Information Refunding Dated Date 8/01/2015 Refunding Delivery Date 8/01/2015 Series 20158 GO Tax Abate I SINGLE PURPOSE 1 62212015 1 329 PM EHLERS LEADERS IN PUBLIC FINANCE IMMA zfiz r i $2;715,000 General Obligation Tax Abatement Bonds, Series 20158 Current Refunding HRA Limited Tax Pledge Bonds 2006 Assumes Current Market BQ "AA" rates plus 15bps Deta €t Costs Of tssuartce Dated 08/01 /2015 1 Delivered 0 8/0 112 01 5 COSTS OF CSSUA €SCE DETAIL FinaLeal Advisor 525.000.00 Bond Counsel S10.000,00 Rating Agency Fee (Moody's) 510.000.00 Miscellaneous 51.000.00 TOTAL 546,000.00 Series 20150 GO Tax Abate l SINGLE PURPOSE [ 612212015 1 329 PM EHLERS LEADERS IN PUBLIC FINANCE Catherine Pausche From: Catherine Pausche Sent: Tuesday, June 23, 2015 5:20 PM To: Mark Wegscheid ( markwegscheid @cityofmound.com); Kelli Gillispie ( kelligillispie @cityofmound.com); Heidi Gesch; Ray Salazar; Jennifer Peterson Qenniferpeterson @cityofmou nd. com) Cc: Kandis Hanson; Eric Hoversten; Ray Hanson; Sarah Smith Subject: Additional Agenda Item - Rotary Signage in Harbor District Attachments: Rotary Sign Permit App Amend LUA 062315.pdf ME Sarah continues to work with the Rotary on the Harbor District improvements. They are holding the July 9th Music in the Park in the Harbor District to showcase the improvements and wanted to install "semi- permanent" signs (see the attached). Therefore, they are hoping to obtain the Council's approval to begin production on the signs, so we wanted to present.this at least in concept with the final conditions of placement /size subject to staff's approval. Kandis will be requesting the following item be added to the agenda and I have put the proposed action below that: Mound City Council Additional Agenda Item 15A. Catherine Pausche, Director of Finance and Administrative Services, requesting discussion and action on a sign permit for the Mound Westonka Rotary. Proposed action: MOTION to direct staff to amend the Limited Use Agreement approved at the May 12, 2015 Council Meeting, between the City of Mound, the Mound Housing and Redevelopment Authority and the Rotary Club of Mound - Westonka, to add proposed signs subject to conditions set by staff and the city code subject to all conditions set forth in the Limited Use Agreement Thank you, Catherine Pausche 952.472.0633 Direct 1952.472.0620 Fax catherinepausche(Jcityof mound. com (S l4 P5 t 04 L} u . SIGN PERMIT APPLICATION Note: Any information supplied on this form will be considered public according to the Minnesota Government Data Practices Act. NOTE: This is a Zoning permit only. Contact MNSPECT (952 -442 -7520) for bldg/elect requirements. SITE APPLICANT OWNER Property Address +&Yeb Zone Business Name Phone Name Email 11M rUI)e14A w'�Il lAhLt -j itupl Phone Y jG]t}Pax Other Name Phone SIGN ; Company Name CONTRACTOR Address Contact Person Phone Other Other NUMBER OF SIGNS APPLYING FOR: (if more than one wall sign is being requested, see Side 2) SIZE OF SIGN REQUESTED: feet high x feet wide = square feet FREE STANDING SIGN height from ground level to top of sign WALL SIGN: Wall area = feet high x feet wide = Number of existing wall signs: List square footage of each existing sign: Total square feet of all existing wail signs: Percentage of wall area covered by signs: DESCRIBE SIGN (message, materials, illumination, etc.) : (OFFICE USE ONLY) SPECIAL CONDITIONS & COMMENTS: feet square feet square feet square feet DATL APPROVED DRAFT If more than one wall mount sign is being requested, list sizes and describe types below. 1) DESCRIBE TYPE OF SIGN (message, materials, etc.) SIZE OF SIGN: feethigh x `a faet wide = c. 3S square feet WALL AREA: feet high x feet wide = square feet COMMENTS: ) NI v 2) DESCRIBE TYPE OF SIGN (message, materials, etc.) SIZE OF SIGN: J# of high x )3 S feat wide =,_ square feet WALL AREA: feet high x feet wide = square feet COMMENTS: (1 ) (00�� 3) DESCRIBE TYPE OF SIGN (message, materials, etc.) SIZE OF SIGN: feet high x feet wide = square feet WALL AREA: feet high x feet wide = square feet COMMENTS: 4) DESCRIBE TYPE OF SIGN (message, materials, etc.) SIZE OF SIGN: feet high x feet wide = square feet WALL AREA: feet high x feet wide = square feet COMMENTS: NUMBER OF EXISTING WALL SIGNS TOTAL SQUARE FEET OF EXISTING SIGNS SF TOTAL SQUARE FEET OF NEW SIGNS SF ALLOWABLE SIGNAGE: 10% 115% x wall area @ SF= SF TOTAL SQUARE FEET OF EXISTING SIGNS + NEW SIGNS = SF Rev!sed 2013 N X O M ;.. �l 1kr>`�I t M NT X O M s