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2015-07-14 CC Agenda PacketPLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CITY OF MOUND MI cost, quality services tha AGENDA arovidesata reasonable imunity, MOUND CITY COUNCIL TUESDAY, JULY 14, 2015 7:00 PM REGULAR MEETING MOUND CITY COUNCIL CHAMBERS *Consent Agenda: Items listed under the Consent Agenda are considered routine in nature and will be enacted by a single roll call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. In that event the item will be removed from the Consent Agenda and considered in normal sequence. Page 1. Open meeting 2. Pledge of Allegiance 3. Approve agenda, with any amendments 4. *Consent Agenda *A. Approve payment of claims *B. Approve minutes: June 23, 2015 regular meeting *C. Approve Pay Request No. 3 from Geislinger & Sons, Inc. in the amount of $457,973.51 for the 2014 Street, Utility and Retaining Wall Improvements — West Three Points Blvd. Utilities, City Project No. PW -14 -01 *D. Approve Pay Request No. 5 from GMH Asphalt in the amount of $170,500.11 for the 2014 Street, Utility and Retaining Wall Improvements — East Three Points Boulevard, City Project No. PW -14 -01 *E. Approve Pay Request No. 1 from Geislinger & Sons, Inc. in the amount of $150, 654.80 for the 2015 Street, Utility and Retaining Wall Improvements — Grandview Boulevard and Tuxedo Boulevard, City Project Nos. PW -15 -02 and PW -15 -01 1681 -1713 1714 -1722 1723 -1724 1725 -1726 1727 -1729 *F. Approve Payment of Invoice from Precision Seal Coating in the amount of 1730 -1731 $6,187.50 for the 2015 Crack Seal Project, City Project No. PW -15 -07 *G. Adopt Resolution awarding the 2015 Seal Coat Project to Allied Blacktop 1732 -1734 Company in the amount of $24,148.00, City Project No. PW -15 -08 *H. Approve Policy FIN -003 Procurement Policy 1735 -1752 *I. Adopt Resolution approving the Elimination of Parcels from Tax Increment 1753 -1754 Financing District No. 1 -2 within Development District 1 of the City of Mound *J. Adopt Resolution Approving Public Gathering Permit for 2015 Full Throttle 1755 -1757 Fishing Tournament special event at Centerview Park and Beach PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS *K. Adopt Resolution Approving Public Gathering Permit for 2015 River Valley 1758 -1762 Church Picnic at Surfside Park & Beach *L. Adopt Resolution Approving Public Gathering Permit for Boy Scout Troop 1763 -1768 No. 569 - Flag Retirement Ceremony special event at the Harbor District *M. Adopt Resolution Approving Second Amendment to Subdivision Agreement 1769 -1778 for The Landings on Lost Lake Comments and suggestions from citizens present on any item not on the agenda. (Limit to 3 minutes per speaker.) Visit and presentation by Tim Litfin regarding 2015 Tour de Tonka annual special event Public Hearing & Planning Commission Recommendation Sarah Smith, Community Development Director, requesting review of street vacation 1779 -1822 application for north 1/2 of unimproved portion of Galway Road abutting property at 4730 Galway Road and consideration/action on variance application for lack of minimum required frontage on improved road Planning Case No. 15 -09 and 15 -10 Applicant: Justin Rock Sarah Smith, Community Development Director, requesting discussion /action on proposed 1823 amendment to the Limited Use Agreement between the City of Mound, Mound HRA and Mound Westonka Rotary Club 9. Eric Hoversten, Public Works Director, requesting discussion /action on Extra Work Order 1824 -1826 No. 1, with Insituform Technologies USA, LLC, in the amount of $198,623, for work anticipated on the 2014/2015 Sanitary Sewer Rehabilitation Project, City Project No's. PW -14 -05 and PW -15 -06 10. Jennifer Peterson, Council Member, opening discussion on Dakota Regional Trail Safety, 1827 -1828 with City Manager Kandis Hanson reporting 11. Eric Hoversten, Public Works Director, requesting discussion /taking comments on the 1829 -1832 2015 Minnehaha Creek Watershed District (MCWD) Capital Investment Plan (CIP) 12. Information/Miscellaneous A. Comments /reports from Councilmembers /City Manager B. Minutes: C. Reports: Harbor Wine & Spirits: June 2015 1833 D. Correspondence: Orono Public Safety Open House: July 11, 2015 1834 13. Adjourn Note: This is a preliminary agenda and subject to change. The Council will set a final agenda at the meeting. More current meeting agendas may be viewed at City Hall or at the City of Mound web site: »iii +z < �t cartorur�l cnrn. COUNCIL BRIEFING July 9, 2015 Upcoming Events Schedule: Don't Forget!! July 1 I -- 9:00 -1:00 -- Open House at Orono Public Safety July 14 — 6:55 — HRA regular meeting July 14 — 7:00 — CC regular meeting July 16 -18 -- Spirit of the Lakes Festival - Kick -Off is 5:00 Thurs at Surfside Park & Beach - great for kids! July 28 — 6:55 — HRA regular meeting July 28 — 7:00 — CC regular meeting Aug 4 -- 6:00- 8:00pm -- Night to Unite - Organized neighborhood parties - Council Members may ride along. Aug 11 — 6:55 — HRA regular meeting Aug 1 I — 7:00 — CC regular meeting Aug 22 -- 9:00 -2:00 -- Westonka Dog Days Festival Aug 25 — 6:55 — HRA regular meeting Aug 25 — 7:00 — CC regular meeting Sept 9 -- 8:00 -- Police Commission Meeting - Mayor Wegscheid Sept 12 -- 7:30am -- Running of the Bays races Sept 19 -- 5:00 -11:00 -- Taste of Tonka Oct 10 -- 8:30 -12:30 -- Farmers' Market & More grand finale' Oct 30 -- Seasonal Hours end Nov 1 -- Daylight Saving Time ends Nov 19 -- 6:00 -- Tree Lighting Ceremony Dec 9 -- 8:00 -- Police Commission Meeting - Mayor Wegscheid City Offices Closed Sept 7 Labor Day Nov 11 Veterans Day Nov 26 -27 Thanksgiving City Official's Absences June 24 -26 Kandis Hanson - professional development (registration withdrawn) Music in the Park 2015 - All at Surfside at 7pm, except July 9 at the Harbor District June 11 June 18 June 25 July 9 July 16 July 23 Night to Unite If you would like to ride along on a fire truck or a police car and visit the various neighborhood parties in Mound, you may make arrangements for your ride by calling Chief Greg Pederson at 472 -3555 or Chief Farniok at 249 -4700. 2015 070215CTYMAN $ 25,943.18 2015 070715CTYMAN $ 51275.00 2015 BOLTM N K04 &05 $ 94,830.61 2015 KE GRAVMAY15 $ 31769.65 2015 071415CITY $ 91,591.20 2015 071415CITY2 $ 992,704.33 2015 071415HWS $ 190,364.39 1681- CITY OF MOUND 06/24/1510:07 AM Page 1 Payments Current Period: June 2015 Batch Name ESCROWREFND User Dollar Amt $5,000.00 Payments Computer Dollar Amt $5,000.00 $0.00 in Balance Refer 1 CUBE INC. Cash Payment G 101 -23150 New Construction Escrow REFUND NEW CONSTRUCTION ESCROW- $5,000.00 2221 CEDAR LN- CUBE INC. BP2014 -00629 Invoice 062315 6123/2015 Transaction Date 6/24/2015 Wells Fargo 10100 Total $5,000.00 MM~ Fund Summary 10100 Wells Fargo 101 GENERAL FUND $5,000.00 $5,000.00 Pre - Written Check $0.00 Checks to be Generated by the Computer $5,000.00 Total $5,000.00 -1682- CITY OF MOUND 07/02/157:44 AM Page 1 Payments Current Period: July 2015 Batch Name 070215CTYMAN User Dollar Amt $25,943.18 Payments Computer Dollar Amt $25,943.18 $0.00 In Balance Refer 1 COLOTTI, JOHN A. _ Cash Payment E 609 - 49750 -331 Use of personal auto REIMB MILEAGE- TRIPS TO CITY HALL, $60.00 BANK, PRIME ADVERTISING- J. COLOTTI JUNE 2015 Invoice 070215 7/1/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $60.00 Refer 2 GUSTAFSON, BRUCE Cash Payment E 10143100 -218 Clothing and Uniforms 2015 BOOT ALLOWANCE REIMB -B. $175.00 GUSTAFSON Invoice 070215 6/24/2015 Transaction Date 6/30/2015 Wells Fargo 10100 Total $175.00 Refer 3 HARTMAN, FREDRICK - Cash Payment E 28145210 -331 Use of personal auto REIMB MILEAGE -DOCK INSPECTIONS $5.18 THREE PTS, F. HARTMAN Invoice 070215 6/25/2015 Cash Payment E 28145210 -200 Office Supplies OFFICE DEPOT -REIMB LEGAL CLIPBOARD, $10.17 COMPOSITION BOOK- F. HARTMAN Invoice 070215 6/25/2015 Transaction Date 6/30/2015 Wells Fargo 10100 Total $15.35 Refer 4 HOME DEPOT /GECF (PA49 _ Cash Payment E 10145200400 Repairs & Maintenance HARDWARE & WOOD - BACKSTOPS @ $145.72 AVON & HIGHLAND PARKS Invoice 4014585 6/912015 Cash Payment E 10145200 -221 Equipment Parts VACUUM CLEANERS- DEPOT BLDG $278.00 Invoice 4014585 6/9/2015 Transaction Date 6/30/2015 Wells Fargo 10100 Total $423.72 Refer 5 LAKE MANAGEMENT, INC. _ Cash Payment E 10145200 -400 Repairs & Maintenance 2015 AQUATIC WEED MGMT PROGRAM $4,524.00 TREATMENTS - 7 BEACHES & DNR PERMIT FEE Invoice 34499 1/14/2015 PO24505 Cash Payment E 10145200400 Repairs & Maintenance 2 TREATMENTS WEED CONTROL 2015 $1,130.00 DUTCH LAKE BOAT ACCESS Invoice 34500 1/14/2015 PO24506 Transaction Date 6/30/2015 Wells Fargo 10100 Total $5,654.00 Refer 6 LEAGUE MN CITIES INSURANCE T _ Cash Payment G 101 -22802 Festival SPIRIT OF LAKES 2015 FESTIVAL $250.00 FIREWORKS INSURANCE RIDER Invoice 50245 6/1812015 Transaction Date 6130/2015 Wells Fargo 10100 Total $250.00 Refer 7 MOUND FIRE RELIEFASSOCIAT/O Cash Payment R 60949750 -37817 Promotional Event FISH FRY 2015 TICKET SALES @ HWS- 16 $160.00 QTY Invoice 070215 6/24/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $160.00 -1683- CITY OF MOUND Payments Current Period: July 2015 Refer 8 OPUS 21 MGMT SOLUTIONS Cash Payment E 601 -49400 -307 Admin /Finance /Compute MAY 2015 -CIS DATA HOSTING, PRODUCTION, BILLING, CALL CTR SUPPORT Invoice 150531 6/17/2015 Cash Payment E 602 -49450 -307 Admin /Finance /Compute MAY 2015 -CIS DATA HOSTING, PRODUCTION, BILLING, CALL CTR SUPPORT Invoice 150531 6/1712015 Cash Payment E 601 -49400 -322 Postage Invoice 150531 6/17/2015 Cash Payment E 602 -49450 -322 Postage Invoice 150531 6/17/2015 Transaction Date 7/1/2015 MAY 2015- UTILITY BILLING POSTAGE MAY 2015- UTILITY BILLING POSTAGE 07/02/15 7:44 AM Page 2 $1,744.62 $1,744.63 $348.04 $348.04 Wells Fargo 10100 Total $4,185.33 Refer 9 SHANKEN COMMUNICATIONS, W _ Cash Payment E 609 -49750 -255 Misc Merchandise For R WINE SPECTATOR PUBLICATIONS 6 -15 -15 $15.00 STEWART EDITION Invoice 070215 Invoice SO468179 5/19/2015 Cash Payment E 609 -49750 -255 Misc Merchandise For R WINE SPECTATOR PUBLICATIONS 6 -30 -15 $15.00 Refer 13 VERIZON WIRELESS EDITION Invoice SO462037 6/212015 G 101 -13100 Due From Other Funds CELL PHONE CHARGES 5 -14 -15 THRU 6 -13- Transaction Date 7/1/2015 Wells Fargo 10100 Total $30.00 Refer 11 SIMON, STEWART _ Cash Payment E 10142115434 Conference & Training REIMS PARKING FEES- MN STATE EOC $14.00 EMERG MGR TRAINING ST. PAUL - S. SIMON 6 -24 -15 Invoice 070215 7/1/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $14.00 Refer 10 STEWART, JOHN Cash Payment R 101 -42000 -32190 Misc. Business Permit REFUND SOLICITOR PERMIT R#65043- J. $150.00 STEWART Invoice 070215 6/25/2015 Transaction Date 711/2015 Wells Fargo 10100 Total $150.00 Refer 13 VERIZON WIRELESS _ Cash Payment G 101 -13100 Due From Other Funds CELL PHONE CHARGES 5 -14 -15 THRU 6 -13- $31.05 2015 Invoice 9747299044 6/13/2015 Cash Payment E 101- 43100 -321 Telephone & Cells Invoice 9747299044 6/13/2015 Cash Payment E 60149400 -321 Telephone & Cells Invoice 9747299044 6113/2015 Cash Payment E 602 -49450 -321 Telephone & Cells Invoice 9747299044 6/13/2015 Cash Payment E 101 -42400 -321 Telephone & Cells Invoice 9747299044 6/13/2015 Cash Payment E 101 -45200 -321 Telephone & Cells Invoice 9747299044 6/13/2015 CELL PHONE CHARGES 5.14 -15 THRU 6 -13- $138.11 2015 CELL PHONE CHARGES 5 -14 -15 THRU 6 -13- $126.83 2015 CELL PHONE CHARGES 5 -14 -15 THRU 6 -13- $126.17 2015 CELL PHONE CHARGES 5 -14 -15 THRU 6 -13- $38.19 2015 CELL PHONE CHARGES 5 -14 -15 THRU 6 -13- $101.23 2015 CITY OF MOUND 07/02/157:44 AM Page 3 Payments Current Period: July 2015 Cash Payment E 101 -41310 -321 Telephone & Cells Invoice 9747299044 6113/2015 Cash Payment E 222 -42260 -321 Telephone & Cells Invoice 9747299044 6/13/2015 Cash Payment E 101 -42115 -321 Telephone & Cells Invoice 9747299044 6/13/2015 Cash Payment G 101 -22816 Personal Cell Phone Invoice 9747299044 6/13/2015 CELL PHONE CHARGES 5 -14 -15 THRU 6 -13- $50.49 2015 CELL PHONE CHARGES 5 -14 -15 THRU 6.13- $100.98 2015 CELL PHONE CHARGES 5.14.15 THRU 6-13- $15.53 2015 PLAN ADJ- 9427 B. GUSTAFSON- 2015 -$4.89 BALANCE Cash Payment G 101 -22816 Personal Cell Phone PLAN ADJ- 9427 CREDIT - $67.06 Invoice 9747299044 6/13/2015 Cash Payment G 101 -22816 Personal Cell Phone PLAN ADJ- 3930 CREDIT -$7.18 Invoice 9747299044 6/1312015 Transaction Date 7/112015 Wells Fargo 10100 Total $649.45 Refer 12 VER/ZON WIRELESS _ Cash Payment E 602 -49450 -321 Telephone & Cells SEWER TRUCK #109 DATACARD SVC 5 -11- $35.01 15 THRU 6-10 -2015 Invoice 9747100463 6/1012015 Cash Payment E 602 - 49450 -321 Telephone & Cells Invoice 9747100463 6110/2015 Cash Payment E 602- 49450 -321 Telephone & Cells Invoice 9747100463 6110/2015 Cash Payment E 101 - 42400 -321 Telephone & Cells Invoice 9747100463 6/10/2015 Cash Payment E 101 -42115 -321 Telephone & Cells Invoice 9747100463 6110/2015 Cash Payment E 222 -42260 -321 Telephone & Cells Invoice 9747100463 6/1012015 Cash Payment E 222 -42260 -321 Telephone & Cells Invoice 9747100463 6/10/2015 Cash Payment E 222 - 42260 -321 Telephone & Cells Invoice 9747100463 6/10!2015 Cash Payment E 222 - 42260 -321 Telephone & Cells Invoice 9747100463 6/1012015 Cash Payment E 601- 49400 -321 Telephone & Cells Invoice 9747100463 6/10/2015 Cash Payment E 601 -49400 -321 Telephone & Cells PUB WKS SUPV VEHC #113 R. HANSON $35.01 DATACARD SVC 5 -11 -15 THRU 6 -10 -2015 Project 15.3 PUB WKS JET PACK LAPTOP AIRCARD SVC $35.01 5 -11 -15 THRU 6 -10 -2015 Project 15 -3 FIELD OFFICER DATACARD SVC 5 -11 -15 $17.51 THRU 6 -10 -2015 FIELD OFFICER DATACARD SVC 5 -11 -15 $17.50 THRU 6 -10 -2015 DATACARD SVC FIRE UNIT #42 DUTY $35.01 OFFICER 5 -11 -15 THRU 6 -10 -2015 DATACARD SVC FIRE UNIT #39 RESCUE $35.01 UTILITY 5 -11 -15 THRU 6 -10 -2015 DATACARD SVC FIRE ENGINE #40 5 -11 -15 $35.01 THRU 6 -10 -2015 DATACARD SVC FIRE ENGINE #29 5 -11 -15 $35.01 THRU 6 -10 -2015 WATER TRUCK #315 DATACARD SVC 5 -11- $35.01 15 THRU 6 -10 -2015 WATER TRUCK #512 L. GIESE DATACARD $35.01 SVC 5 -11 -15 THRU 6 -10 -2015 Invoice 9747100463 6/10/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $350.10 Refer 15 XCEL ENERGY _ -1685- CITY OF MOUND 07/02/15 7:44 AM Page 4 Payments Current Period: July 2015 Cash Payment E 101 -45200 -381 Electric Utilities ELECTRIC SVC - 4/26115 TO 5/25115 $111.77 Invoice 460462357 6/15/2015 10100 Wells Fargo Cash Payment E 101 -45200 -381 Electric Utilities ELECTRIC SVC - 4/26/15 TO 5/25/15 $42.12 Invoice 460462357 6/15/2015 281 COMMONS DOCKS FUND $15.35 Cash Payment E 60249450 -381 Electric Utilities ELECTRIC SVC - 4/26/15 TO 5125/15 $3,049.65 Invoice 460462357 6/15/2015 602 SEWER FUND $5,373.42 Cash Payment E 10143100 -381 Electric Utilities ELECTRIC SVC - 4/26/15 TO 5/25/15 $1,505.37 Invoice 460462357 6/15/2015 Cash Payment E 60149400 -381 Electric Utilities ELECTRIC SVC - 4126/15 TO 5/25115 $3,502.75 Invoice 460462357 6/15/2015 Cash Payment E 60949750 -381 Electric Utilities ELECTRIC SVC - 4/26/15 TO 5/25/15 $1,557.21 Invoice 460462357 6/15/2015 Cash Payment E 10141930 -381 Electric Utilities ELECTRIC SVC - 4/26/15 TO 5125/15 $893.78 Invoice 460462357 6/15/2015 Cash Payment E 22242260 -381 Electric Utilities ELECTRIC SVC - 4/26/15 TO 5/25/15 $893.78 Invoice 460462357 6/15/2015 Cash Payment E 10141910 -381 Electric Utilities ELECTRIC SVC - 4/26/15 TO 5/25115 $935.31 Invoice 460462357 6/15/2015 Cash Payment E 28546388 -381 Electric Utilities ELECTRIC SVC - 4/26/15 TO 5/25/15 $1,250.27 Invoice 460462357 6/15/2015 Cash Payment E 10142115 -381 Electric Utilities ELECTRIC SVC - 4/26/15 TO 5/25/15 $44.26 Invoice 460462357 6/15/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $13,786.17 Refer 14 XCEL ENERGY _ Cash Payment E 10143100 -381 Electric Utilities SHORELINE- COMMERCE STREET LIGHTS 5- $40.06 26 -15 THRU 6 -24 -15 Invoice 461866902 6/25/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $40.06 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $10,569.87 222 AREA FIRE SERVICES $1,134.80 281 COMMONS DOCKS FUND $15.35 285 MOUND HRA $1,250.27 601 WATER FUND $5,792.26 602 SEWER FUND $5,373.42 609 MUNICIPAL LIQUOR FUND $1,807.21 $25,943.18 Pre - Written Check $0.00 Checks to be Generated by the Computer $25,943.18 Total $25,943.18 CITY OF MOUND Payments Current Period: July 2015 Batch Name 070715CTYMAN User Dollar Amt $5,275.00 Payments Computer Dollar Amt $5,275.00 $0.00 In Balance Refer_ 1 BETZ BUILDERS, INCORPORATED _ Cash Payment G 101 -23150 New Construction Escrow ESCROW REFUND 2217 CHATEAU LANE - BP #2015 -00016 BETZ BUILDERS 07/08/15 11:36 AM Page 1 $5,000.00 Invoice 070715 7/212015 Transaction Date 71712015 Wells Fargo 10100 Total $5,000.00 Refer 3 CRAWFORD, DENISE _ Cash Payment R 101- 45000 -34110 Depot Rental REFUND 6 -28 -15 DEPOT RENTAL FEE PER $125.00 CITY MGR Invoice 070715 7/7/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $125.00 Refer 2 ZHANG, QISHU w Cash Payment R 101- 42000 -32190 Misc. Business Permit REFUND SOLICITORS PERMIT FEE RECT # $150.00 65065 - QISHU ZHANG CANCELLED Invoice 070715 716/2015 Transaction Date 717/2015 Wells Fargo 10100 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $5,275.00 $5,275.00 Pre - Written Check $0.00 Checks to be Generated by the Computer $5,275.00 Total $5,275.00 -1687- Total $150.00 CITY OF MOUND Payments Current Period: July 2015 Batch Name BOLTMNK04 &05 User Dollar Amt Payments Computer Dollar Amt $94,830.61 $94,830.61 $0.00 In Balance Refer 1 BOLTON AND MENK, INCORPORA _ Cash Payment E 402 - 43120 -300 Professional Srvs MSA SYSTEM COORD UPDATE SVCS THRU MAY 8 2015 Invoice 0178621 5/31/2015 Cash Payment E 675- 49425 -300 Professional Srvs Invoice 0178624 5131/2015 Cash Payment E 101- 43100 -300 Professional Srvs Invoice 0178617 5/31/2015 Cash Payment E 602 - 49450 -300 Professional Srvs Invoice 0178639 5/31/2015 Cash Payment E 401 - 43113 -303 Engineering Fees Invoice 0178625 5/31/2015 Cash Payment E 675- 49425 -300 Professional Srvs Invoice 0178620 5/31/2015 Transaction Date 7/9/2015 Refer 2 BOLTONAND MENK, INCORPORA Cash Payment E 602 -49450 -300 Professional Srvs Invoice 0178626 5/3112015 Cash Payment E 601- 49400 -300 Professional Srvs Invoice 0178622 5/31/2015 Cash Payment E 401 -43114 -303 Engineering Fees Invoice 0178629 5/31/2015 Cash Payment E 602 - 49450 -500 Capital Outlay FA Invoice 0178631 5/31/2015 Cash Payment E 601- 49400 -500 Capital Outlay FA Invoice 0178632 5/31/2015 Cash Payment E 602 -49450 -500 Capital Outlay FA Invoice 0178634 5/31/2015 Cash Payment E 602 -49450 -300 Professional Srvs Invoice 0178635 5/31/2015 Cash Payment E 602 -49450 -300 Professional Srvs Invoice 0178623 5/31/2015 Cash Payment E 675 -49425 -500 Capital Outlay FA Invoice 0178628 5/31/2015 Transaction Date 7/9/2015 SURFACE WATER MGMT SVCS THRU MAY 8 2015 GENERAL ENGINEERING SVCS THRU MAY 8 2015 IN -HOUSE ENGINEERING SVCS- 1ST HALF MAY 2015 Project 15 -3 2013 STREET, UTILITY IMPROV PROD. PW13- 01 ENG SVCS THRU MAY 8 2015 Project PW 1301 STORMWATER UTILITY -SWPPP UPDATE ENG SVCS THRU MAY 8 2015 Wells Fargo 10100 Total MCES FLOWS- PROJECTS, REVIEW /COORDINATION THRU MAY 8 2015 WATER WELLHEAD PROTECTION PLAN ENGINEERING SVCS THRU MAY 8 2015 2014 STREET, UTILITY IMPROV PROJ. PW14- 01 ENG SVCS THRU MAY 8 2015 Project PW1401 2014 LIFT STATION IMPROV PROJ PW 14 -03 ENG SVC THRU MAY 8 2015 Project PW1403 2014 BARTLETT BLVD WATERMAIN REPLACE PROJ PW 14 -08 ENG SVC THRU MAY 8 2015 Project PW1408 2014 SANITARY SEWER REHAB -ENG SVC THRU MAY 8 2015 PW 14 -05 Project PW1405 EMERGENCY SEWER DISCHARGE BACKUP JUNE RAIN- ENG SVC THRU MAY 8 2015 GIS UPDATES ENG SVC THRU MAY 8 2015 Project 15 -4 2014 STORM DRAINAGE IMPROV PROJ PW 14 -04 ENG SVCS THRU MAY 8 2015 Project PW1404 Wells Fargo 10100 Total 07/09/15 9:35 AM Page 1 $150.00 $612.00 $1,108.50 $2,500.00 $225.00 $163.00 $4,758.50 $5,719.00 $450.00 $33,455.25 $1,475.00 $75.00 $398.00 $672.00 $300.00 $375.00 $42,919.25 DIM6141111atI711I Ia] Payments Current Period: July 2015 07/09/15 9:35 AM Page 2 Refer 3 BOLTON AND MENK, INCORPORA _ Cash Payment _ E 401 -43115 -303 Engineering Fees 2015 GRANDVIEW BLVD ST IMPROV PROJ $6,936.43 ENG SVC THRU MAY 8 2015 PW 15 -01 Invoice 0178637 5131/2015 Project PW1501 Cash Payment E 602 - 49450 -300 Professional Srvs UPDATE STREET & UTILITY MAPS $1,725.00 ENGINEERING SVCS THRU MAY 8 2015 Invoice 0178618 5131/2015 Project 15 -4 Cash Payment E 602 -49450 -500 Capital Outlay FA 2015 LIFT STATION IMPROV PROJ PW15 -04 $6,439.00 ENG SVC THRU MAY 8 2015 Invoice 0178633 5/31/2015 Project PW1504 Cash Payment E 601- 49400 -500 Capital Outlay FA 2015 BARTLETT BLVD WATERMAIN $22,370.00 REPLACE PROJ PW 15 -09 COMMERCE TO LOST LAKE BLVD ENG SVC THRU MAY 8 2015 Invoice 0178638 5/31/2015 Project PW1509 Cash Payment E 401 - 43135 -303 Engineering Fees 2015 TUXEDO BLVD ST IMPROV PROJ ENG $7,680.43 SVC THRU MAY 8 2015 PW 15 -02 Invoice 0178636 5/31/2015 Project PW1502 Cash Payment E 601 -49400 -500 Capital Outlay FA WATERMAIN LOOP BARTLETT TO ISLAND $116.00 PARK PROJ 15 -10 ENG SVCS THRU MAY 8 2015 Invoice 0178640 5/31/2015 Project PW1510 Cash Payment G 101 -23309 XXXX FAIRFIELD - PC #14 -1 MISSION WOODS DEVELOP REVIEW $150.00 FAIRFIELD RD ENGINEER SVCS THRU MAY 82015 Invoice 0178619 5/31/2015 Cash Payment G 101 -23328 5103 Windsor RD PC15 -07 S WINDSOR RD- SANDEN DEVELOP REVIEW $75.00 ENG SVCS THRU MAY 8 2015 Invoice 0178619 5/31/2015 Cash Payment E 427 - 43121 -303 Engineering Fees 2015 CRACK SEAL & SEAL COAT PROJ- PW $350.00 15 -07 -08 ENG SVCS THRU MAY 8 2015 Invoice 0178642 5/31/2015 Project PW1507 Cash Payment E 601 - 49400 -500 Capital Outlay FA 2015 WILSHIRE BLVD TRUNK WATERMAIN $1,236.00 IMPROV PROD FEASIBILITY REPORT ENG SVC THRU MAY 8 2015 Invoice 0178641 5/31/2015 Cash Payment G 101 -23326 2180 CARDINAL LN PC #15- 2180 CARDINAL RD PC #15 -06 DEVELOP $75.00 REVIEW ENG SVCS THRU MAY 8 2015 Invoice 0178619 5/31/2015 Transaction Date 7/9/2015 Wells Fargo 10100 Total $47,152.86 CITY OF MOUND Payments Current Period: July 2015 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $1,408.50 401 GENERAL CAPITAL PROJECTS $48,297.11 402 MUNICIPAL STAID ST CONSTUCT $150.00 427 SEAL COAT FUND $350.00 601 WATER FUND $24,247.00 602 SEWER FUND $19,228.00 675 STORM WATER UTILITY FUND $1,150.00 $94,830.61 Pre - Written Check $0.00 Checks to be Generated by the Computer $94,830.61 Total $94,830.61 -1690- 07/09/15 9:35 AM Page 3 CITY OF MOUND Payments Current Period: July 2015 Batch Name KENGRAVMAY15 User Dollar Amt $3,769.65 Payments Computer Dollar Amt $3,769.65 Refer 4 KENNEDYAND GRAVEN Cash Payment E 10141600 -300 Professional Srvs Invoice 126557 6/30/2015 Cash Payment E 101- 41600 -316 Legal P & I Invoice 126557 6/3012015 Cash Payment E 101 - 41600 -316 Legal P & I Invoice 126557 6/3012015 Cash Payment G 101 -23293 A. KING -2201 CENTERVIE $0.00 In Balance ADMINISTRATIVE LEGAL SVCS MAY 2015 PLANNING LEGAL SVCS MAY 2015 PLANNING LEGAL SVCS MAY 2015 2201 CENTERVIEW LN SUBDIVISION LEGAL SVCS MAY 2015 Invoice 126557 6/30/2015 Cash Payment G 101 -23309 XXXX FAIRFIELD - PC #14 -1 MISSION WOODS SUBDV- FAIRFIELD LEGAL SVC MAY 2015 Invoice 126557 6/30/2015 Cash Payment G 101 -23330 PC -15 -11 5139 Waterbury R 5139 WATERBURY LEGAL SVCS MAY 2015 Invoice 126557 6/30/2015 Cash Payment G 101 -23318 GALWAY - VACATION PC #14 GALWAY RD- J. ROCK PRIVATE DRIVE Invoice 126557 6/30/2015 LEGAL SVCS MAY 2015 Invoice 126557 6/30/2015 6/30/2015 Cash Payment G 101 -23327 MCESWETLD APP L39 W.E MCES LIFT STATION CONVEYANCE LEGAL 6/30/2015 Cash Payment SVCS MAY 2015 Invoice 126557 6/30/2015 Cash Payment Cash Payment G 101 -23331 PC -15 -12 2945 Cambridge L 2945 CAMBRIDGE LN VAR APP LEGAL SVCS Cash Payment E 602 - 49450 -300 Professional Srvs MAY 2015 Invoice 126557 6/30/2015 Cash Payment G 101 -23306 5500 Breezy Rd Legal Escro 5500 BREEZY RD- RECONVEYANCE OF PORTION OF TAX FORFEIT LAND LEGAL SVCS MAY 2015 Invoice 126557 6/30/2015 Cash Payment G 101 -23315 4856 ISLAND VIEW DR AUT 4856 ISLAND VIEW DR PARCELS 51 & 52 LEGAL SVCS MAY 2015 Invoice 126557 6/30/2015 Cash Payment G 101-233114909 ISLAND VIEW- MIKE 4909 ISLAND VIEW DR LEGAL SVCS MAY 2015 Invoice 126557 6/30/2015 Cash Payment G 101 -22801 Deposits /Escrow Invoice 126557 6/30/2015 Cash Payment E 401- 43115 -300 Professional Srvs Invoice 126557 6/30/2015 Cash Payment E 401- 43135 -300 Professional Srvs Invoice 126557 6/30/2015 Cash Payment E 602- 49450 -500 Capital Outlay FA Invoice 126557 6/30/2015 Cash Payment E 602 - 49450 -300 Professional Srvs Invoice 126557 6/30/2015 MOUND HARBOR ROTARY PROD. LEGAL SVCS MAY 2015 2015 PUB WKS STREET IMPROV PROJ PW15 -01 LEGAL SVCS- MAY 2015 Project PW1501 2015 PUB WKS STREET IMPROV PROJ PW 15 -02 LEGAL SVCS- MAY 2015 Project PW1502 2015 PUB WKS STREET IMPROV PROJ PW 15 -04 LEGAL SVCS- MAY 2015 Project PW 1504 PUB WKS- UNIFORM CONTRACTING REQUIREMENTS- LEGAL SVCS MAY 2015 Project 15 -5 -1691- 07/09/15 11:40 AM Page 1 $449.50 $255.00 $43.50 $157.00 $619.50 $101.50 $253.50 $310.00 $116.00 $573.00 $78.00 $161.00 $130.50 $217.35 $144.80 $145.00 $14.50 Transaction Date 7/9/2015 Fund Summary 101 GENERAL FUND 401 GENERAL CAPITAL PROJECTS 602 SEWER FUND CITY OF MOUND Payments Current Period: July 2015 Wells Fargo 10100 10100 Wells Fargo $3,246.00 $362.15 $159.50 $3,769.65 Pre - Written Check $0.00 Checks to be Generated by the Computer $3,769.65 Total $3,769.65 -1692- 07/09/15 11:40 AM Page 2 Total $3,769.65 CITY OF MOUND Payments Current Period: July 2015 Batch Name 071415CITY User Dollar Amt $91,591.20 Payments Computer Dollar Amt $91,591.20 $0.00 In Balance 07/09/15 12:35 PM Page 1 Refer 1 BAY WEST _ Cash Payment E 222 - 42260 -440 Other Contractual Servic FIELD ACTIVITIES SVC, OFFICE SVCS, SVC $673.46 HEAVY DUTY VEHICLE- FIRE DEPT Invoice 15S- 000851 3/6/2015 Transaction Date 7/7/2015 Refer 2 BENIEK PROPERTY SVCS INC. Cash Payment E 101- 49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101 - 49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101- 49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101 - 49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101 -49999 -300 Professional Srvs Invoice 144914 6130/2015 Cash Payment E 101 -49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101 -49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101. -49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101 -49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101- 49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101 - 49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101- 49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101 -49999 -300 Professional Srvs Invoice 144914 6/30/2015 Cash Payment E 101 -49999 -300 Professional Srvs Invoice 144914 6/3012015 Wells Fargo 10100 Total $673.46 FORCED MOWING & TRIMMING @ 2129 $60.00 BELMONT LN 6 -03 -15 FORCED MOWING & TRIMMING @ 1677 $60.00 CANARY LN 6 -03 -15 FORCED MOWING & TRIMMING @ 2500 $60.00 COMMERCE BLVD 6 -03 -15 FORCED MOWING & TRIMMING @ 2631 $180.00 COMMERCE BLVD 6- 03 -15- LARGE LOT FORCED MOWING & TRIMMING @ 5031 $60.00 WREN RD 6 -04 -15 FORCED MOWING & TRIMMING @ 3067 $60.00 ALEXANDER LN 6 -17 -15 FORCED MOWING & TRIMMING @ 5032 $60.00 CRESTVIEW RD 6 -17 -15 FORCED MOWING & TRIMMING @ VACANT $120.00 LOT 4684/4650 MANCHESTER RD 6 -17 -15 FORCED MOWING & TRIMMING @ VACANT $120.00 LOT 4731/4765 MANCHESTER RD 6 -17 -15 FORCED MOWING & TRIMMING @ 1952 $60.00 SHOREWOOD LN 6 -17 -15 FORCED MOWING & TRIMMING @ 4969 $60.00 THREE PTS BLVD 6 -17 -15 FORCED MOWING & TRIMMING @ 4837 $60.00 BEDFORD RD 6 -24 -15 FORCED MOWING & TRIMMING @ 4962 $60.00 BEDFORD RD 6 -24 -15 FORCED MOWING & TRIMMING @ 4437 $60.00 RADNOR RD 6 -24 -15 -1693- CITY OF MOUND Payments 07/09/15 12:35 PM Page 2 Current Period: July 2015 Cash Payment E 101 - 49999 -300 Professional Srvs FORCED MOWING & TRIMMING @ 3101 $60.00 TUXEDO BLVD 6 -24 -15 Invoice 144914 6130/2015 Cash Payment E 101- 49999 -300 Professional Srvs Invoice 144914 6/30/2015 Transaction Date 717/2015 Refer 3 BIFFS, INC PORTABLE RESTROO Cash Payment E 101 - 45200 -410 Rentals (GENERAL) Invoice W564423 6/24/2015 Cash Payment E 101 - 45200 -410 Rentals (GENERAL) Invoice W564424 6/2412015 Cash Payment E 101 -45200 -410 Rentals (GENERAL) Invoice W564425 6/24/2015 Transaction Date 717/2015 Refer 4 CENTERP01_NT ENERGY(MINNEG Cash Payment E 602 - 49450 -383 Gas Utilities Invoice 071415 -2 6124/2015 Cash Payment E 602 -49450 -383 Gas Utilities Invoice 071415 -2 6/24/2015 Cash Payment E 602 -49450 -383 Gas Utilities Invoice 071415 -2 6/24/2015 Cash Payment E 602 - 49450 -383 Gas Utilities Invoice 071415 -2 6/24/2015 Cash Payment E 602 -49450 -383 Gas Utilities Invoice 071415 -2 6/24/2015 Cash Payment E 602 - 49450 -383 Gas Utilities Invoice 071415 -2 6/24/2015 Cash Payment E 602 - 49450 -383 Gas Utilities Invoice 071415 -2 6/24/2015 Cash Payment E 602 - 49450 -383 Gas Utilities FORCED MOWING & TRIMMING @ 4451 $60.00 WILSHIRE BLVD 6 -24 -15 Wells Fargo 10100 Total $1,200.00 CENTERVIEW BEACH BIFFS RENTAL & SVC $379.00 5 -27 THRU 6- 23 2015 MOUND BAY PARK BIFFS RENTAL & SVC 5- $533.00 27 THRU 6- 23 2015 SKATEPARK BIFFS RENTAL & SVC 5 -27 $379.00 THRU 6 -23 2015 Wells Fargo 10100 Total $1,291.00 2649 EMERALD DR. LS E3 GENERATOR $16.35 NATL GAS SVC 5 -20 -15 THRU 6 -20 -15 7/7/2015 4791 NORTHERN RD LS D1 GENERATOR $17.76 NATL GAS SVC 5 -20 -15 THRU 6 -20 -15 5 CENTRAL MCGOWAN, INCORPOR 3303 WATERBURY RD LS GAS SVC 5 -20 -15 $17.29 THRU 6 -20 -15 2990 HIGHLAND BLVD LS B1 GENERATOR $19.26 NATL GAS SVC 5 -20 -15 THRU 6 -20 -15 4948 BARTLETT LS E2 GENERATOR NATL $17.78 GAS SVC 5 -20 -15 THRU 6 -20 -15 4728 CARLOW RD LS GENERATOR NATL $17.22 GAS SVC 5 -20 -15 THRU 6 -20 -15 5808 GRANDVIEW BLVD LS GENERATOR $17.08 NATL GAS SVC 5 -20 -15 THRU 6 -20 -15 4922 THREE PTS BLVD LS GENERATOR $20.22 NATL GAS SVC 5 -20 -15 THRU 6 -20 -15 Invoice 071415 -2 6/24/2015 Transaction Date 7/7/2015 Wells Fargo 10100 Total �pmmmm $142.96 5 CENTRAL MCGOWAN, INCORPOR _ _Refer Cash Payment E 602 - 49450 -230 Shop Materials HIGH PRESSURE CYLINDER RENTAL $16.80 Invoice 00044256 6/30/2015 Project 15 -3 Transaction Date 7/7/2015 Wells Fargo 10100 Total .,...,e„..�...,...�,....,�.. $16.80 Refer 6 EMERGENCY RESPONSE SOL UTI- ��-- -1694- CITY OF MOUND 07/09/15 12:35 PM Page 3 Payments Current Period: July 2015 sn k Cash Payment E 222 - 42260 -219 Safety supplies INSTALL NEW SLIDE BUTTON ASSEMBLY, $85.91 W/ GASKETS- FIREHAWK GREY Invoice 4384 6/25/2015 Cash Payment E 222 - 42260 -219 Safety supplies Invoice 4330 6/17/2015 Cash Payment E 222- 42260 -219 Safety supplies Invoice 4339 6/18/2015 Transaction Date 717/2015 Refer 7 FRONTIER/CITIZENS COMMUNICA INSTALL NEW HANDWHEEL, LOCKNUT & SPRING IN CYLINDER 17 LUBRICATED 0 -RINGS IN REGULATORS - SLIDE BUTTON ASSEMBLY Wells Fargo 10100 Total $199.76 $189.54 $475.21 Cash Payment E 101 -45200 -321 Telephone & Cells PHONE SVC 6/30/15 TO 7/29/15 $122.37 Invoice 171415 -2 613012015 Cash Payment E 602 -49450 -321 Telephone & Cells PHONE SVC 6/30/15 TO 7/29/15 $72.37 Invoice 171415 -2 613012015 Cash Payment E 609 - 49750 -321 Telephone & Cells PHONE SVC 6/30/15 TO 7129/15 $591.7( Invoice 171415 -2 6/30/2015 Cash Payment E 602 - 49450 -321 Telephone & Cells PHONE SVC 6/30/15 TO 7/29/15 $417.85 Invoice 171415 -2 6/30/2015 Cash Payment E 601 - 49400 -321 Telephone & Cells PHONE SVC 6/30/15 TO 7/29/15 $405.6C Invoice 171415 -2 6/30/2015 Cash Payment E 101 -43100 -321 Telephone & Cells PHONE SVC 6130/15 TO 7/29/15 $405.60 Invoice 171415 -2 6/30/2015 Cash Payment E 101- 41930 -321 Telephone & Cells PHONE SVC 6/30/15 TO 7/29/15 $880.16 Invoice 171415 -2 6/30/2015 Cash Payment E 222 - 42260 -321 Telephone & Cells PHONE SVC 6/30/15 TO 7/29/15 $293.39 Invoice 171415 -2 6/30/2015 Cash Payment E 101 -41910 -321 Telephone & Cells PHONE SVC 6/30/15 TO 7/29/15 $146.70 Invoice 171415 -2 6/30/2015 Cash Payment E 101- 42110 -321 Telephone & Cells PHONE SVC 6/30/15 TO 7/29/15 $146.70 Invoice 171415 -2 6130/2015 Transaction Date 7/7/2015 Wells Fargo 10100 Total $3,482.48 Refer 8 FRONTIER/CITIZENS COMMUNICA Cash Payment E 222- 42260 -321 Telephone & Cells NETWORK ETHERNET SVC 3 -20 -15 THRU 4- $184.79 20 -15 Invoice 4442944 6/20/2015 Cash Payment E 101 - 41920 -321 Telephone & Cells NETWORK ETHERNET SVC 3 -20 -15 THRU 4- $554.36 20 -15 Invoice 4442944 6/20/2015 Transaction Date 7/7/2015 Wells Fargo 10100 Total $739.15 Refer 9 G & K SERVICES Cash Payment E 609 -49750 -460 Janitorial Services HWS -MAT SVC & SUPPLIES 6 -22 -15 $140.46 Invoice 1006159914 6/22/2015 Cash Payment E 609 - 49750 -460 Janitorial Services HWS -MAT SVC & SUPPLIES 6 -29 -15 $10227 Invoice 1006171237 6/29/2015 Transaction Date 717/2015 Wells Fargo 10100 Total $242.73 Refer � 1 i G & K SERVICES Cash Payment E 101 -45200 -218 Clothing and Uniforms UNIFORM SVC 6 -22 -15 PARKS $58.74 Invoice 1006159920 6/22/2015 -1695- CITY OF MOUND Payments Current Period: July 2015 07/09/15 12:35 PM Page 4 Cash Payment E 101- 45200 -210 Operating Supplies PARKS -MAT SVC & SUPPLIES 6 -22 -15 $90.84 Invoice 1006159920 6/22/2015 Cash Payment E 601 -49400 -218 Clothing and Uniforms Cash Payment E 101- 45200 -218 Clothing and Uniforms UNIFORM SVC 6 -29 -15 PARKS $0.00 Invoice 6/2 912 01 5 E 602 - 49450 -230 Shop Materials Invoice 1006137115 Cash Payment E 101 -45200 -210 Operating Supplies MAT SVC & SHOP SUPPLIES 6 -29 -15 PARKS $0.00 Invoice 6/29/2015 E 601 - 49400 -218 Clothing and Uniforms Invoice 1006148534 Transaction Date 7/7/2015 Wells Fargo 10100 Total $149.58 Refer 10 G & K SERVICES Cash Payment E 101 -43100 -218 Clothing and Uniforms Invoice 1006137115 6/812015 Cash Payment E 601 -49400 -218 Clothing and Uniforms Invoice 1006137115 6/8/2015 Cash Payment E 602 - 49450 -218 Clothing and Uniforms Invoice 1006137115 6/8/2015 Cash Payment E 602 - 49450 -230 Shop Materials Invoice 1006137115 6/8/2015 Cash Payment E 101- 43100 -218 Clothing and Uniforms Invoice 1006148534 6/15/2015 Cash Payment E 601 - 49400 -218 Clothing and Uniforms Invoice 1006148534 6/1512015 Cash Payment E 60249450 -218 Clothing and Uniforms Invoice 1006148534 6/15/2015 Cash Payment E 602 - 49450 -230 Shop Materials Invoice 1006148534 6/15/2015 Cash Payment E 10143100 -218 Clothing and Uniforms Invoice 1006171244 6/29/2015 Cash Payment E 601 - 49400 -218 Clothing and Uniforms Invoice 1006171244 6/29/2015 Cash Payment E 602 - 49450 -218 Clothing and Uniforms Invoice 1006171244 6/29/2015 Cash Payment E 602 - 49450 -230 Shop Materials Invoice 1006171244 6129/2015 Transaction Date 7/7/2015 Refer 13 GOPHER STATE ONE CALL �.o. Cash Payment E 601 - 49400 -395 Gopher One -Call Invoice 138080 6/30/2015 Cash Payment E 602 -49450 -395 Gopher One -Call Invoice 138080 6/30/2015 Transaction Date 7/7/2015 Refer 14 H & L MESABI AGGREGATE CONS Cash Payment E 101- 43100 -221 Equipment Parts Invoice 93488 6/4/2015 Cash Payment E 101 - 43100 -221 Equipment Parts Invoice 93489 6/4/2015 Transaction Date 7/7/2015 Refer 12 HANSON, KANDIS UNIFORM SVC 6 -8 -15 $58.02 UNIFORM SVC 6 -8 -15 $55.29 UNIFORM SVC 6 -8 -15 $67.03 MAT SVC & SHOP SUPPLIES 6 -8 -15 $132.13 Project 15 -3 UNIFORM SVC 6 -15 -15 $66.92 UNIFORM SVC 6 -15 -15 $77.79 UNIFORM SVC 6 -15 -15 $62.33 MAT SVC & SHOP SUPPLIES 6 -15 -15 $378.39 Project 15 -3 UNIFORM SVC 6 -29 -15 $54.02 UNIFORM SVC 6 -29 -15 $51.29 UNIFORM SVC 6 -29 -15 $52.39 MAT SVC & SHOP SUPPLIES 6 -29 -15 $84.24 Project 15 -3 Wells Fargo 10100 Total $1.,139.84 JUNE 2015 LOCATES JUNE 2015 LOCATES Wells Fargo 10100 2 BLIZZARD PLOW BLADES RETURN 1 BLIZZARD PLOW BLADE Wells Fargo 10100 $145.83 $145.82 Total $291.65 $342.00 - $171.00 Total $171.00 CITY OF MOUND 07/09/1512:35 PM Page 5 Payments Current Period: July 2015 Invoice 071415 7/6/2015 12" CHAIN, 16" CHAIN- PARKS $84.10 Transaction Date 7/7/2015 Wells Fargo 10100 Total $49.23 Refer 15 HOME DEPOT CREDIT (FIRE) - $84.10 Cash Payment E 222 - 42260 -210 Operating Supplies ULTRALIGHT DRYWALL- TRAINING DRILLS $27.42 Cash Payment E 601 - 49400470 Water Samples FIRE DEPT $77.50 Invoice 4025052 6/19/2015 WATER TESTS -10 Transaction Date 7/7/2015 Wells Fargo 10100 Total $27.42 Refer 16 LAKE RESTORATION, INC. Wells Fargo 10100 Total ..... �..,..�,.«.s., $77.50 Cash Payment E 675 - 49425440 Other Contractual Servic BEACHWOOD POND TREATMENT $575.00 Cash Payment E 101 - 41930 -460 Janitorial Services DUCKWEED, SUBMERGED WEEDS & ALGAE $245.20 Invoice 132059 6/30/2015 Transaction Date 7/7/2015 Wells Fargo 10100 Total $575.00 Refer 17 METROPOLITAN COUNCIL WASTE _ Cash Payment E 602- 49450 -388 Waste Disposal -MCIS WASTEWATER SERVICES AUG 2015 $64,157.17 Invoice 0001046177 7/2/2015 BLDG Transaction Date 7/7/2015 Wells Fargo 10100 Total. $64,157.17 Refer 18 MINNEHAHA BUILDING MA/NTENA Cash Payment E 101- 41930 -440 Other Contractual Servic WASH WINDOWS EXTERIOR 5 -25 -14 CITY $219.50 HALL Invoice 928040852 6/21/2015 Cash Payment E 222 - 42260 -440 Other Contractual Servic WASH WINDOWS EXTERIOR 5 -25 -14 FIRE $219.50 DEPT Invoice 928040852 6/21/2015 Cash Payment E 101 - 41910440 Other Contractual Servic WASH WINDOWS INSIDE & OUT 5- 25 -15- $570.00 CENTENNIAL BLDG Invoice 928040756 6/21/2015 Transaction Date 7/7/2015 Wells Fargo 10100 Total $1,009.00 Refer 21 MINNESOTA EQUIPMENT- (SCHAR Cash Payment E 101 - 45200 -221 Equipment Parts 12" CHAIN, 16" CHAIN- PARKS $84.10 Invoice P31836 6/11/2015 Transaction Date 717/2015 Wells Fargo 10100 Total $84.10 Refer 19 MINNESOTA VALLEY TESTING LA Cash Payment E 601 - 49400470 Water Samples MONTHLY CHLORINE REPORT & COLIFORM $77.50 WATER TESTS -10 Invoice 759994 6/16/2015 Transaction Date 7/7/2015 Wells Fargo 10100 Total ..... �..,..�,.«.s., $77.50 Refer 20 MN CLEAN SERVICES, INC._ Cash Payment E 101 - 41930 -460 Janitorial Services JANITORIAL SVC- JUNE 2015- CITY HALL $245.20 Invoice 0715M01 7/1/2015 Cash Payment E 222 - 42260 -460 Janitorial Services JANITORIAL SVC- JUNE 2015- FIRE DEPT $245.20 Invoice 0715M01 7/1/2015 Cash Payment E 10141910 -460 Janitorial Services JANITORIAL SVC- JUNE 2015- CENTENNIAL $326.93 BLDG Invoice 0715M01 7/1/2015 -1697- CITY OF MOUND 07/09/15 12:35 PM Page 6 Payments Current Period: July 2015 Cash Payment E 602- 49450 -460 Janitorial Services JANITORIAL SVC- JUNE 2015- PUBLIC $163.47 WORKS BLDG Invoice 0715M01 7/1/2015 Project 15 -3 Transaction Date 7/5/2015 Wells Fargo 10100 Total $980.80 Refer 22 MOST DEPENDABLE FOUNTAINS, _ Cash Payment E 101 - 45200 -221 Equipment Parts 4 REPLACEMENT METAL CARTRIDGES $231.00 DRINKING FOUNTAINS- PARKS Invoice 37598 6/3/2015 Transaction Date 717/2015 Wells Fargo 10100 Total $231.00 Refer 23 MTl DISTRIBUTING, INC. _ Cash Payment E 101- 45200 -221 Equipment Parts LAWNMOWER PARTS- PARKS $61.91 Invoice 1015790 6/4/2015 Cash Payment E 101- 45200 -221 Equipment Parts LAWNMOWER IGNITION SWITCH $76.48 Invoice 1021589 6/30/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $138.39 24 MUZAK - MINNEAPOLIS _Refer Cash Payment E 609 - 49750 -440 Other Contractual Servic MUSIC SERVICE- HWS- 7 -1 -15 THRU 9 -30 -15 $364.55 Invoice 51716517 711/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $364.55 Refer.Y 25 NORLINGS LAKE MINNETONKA LA Cash Payment E 401 - 43113 -300 Professional Srvs LANDSCAPE CONSTRUCTION- 4679 & 4700 $1,200.00 MANCHESTER RD- 2013 STREET IMPROV PRO.- PW 13 -01 Invoice 30642 6/15/2015 Project PW1301 Transaction Date 7/8/2015 Wells Fargo 10100 Total $1,200.00 Refer 26 OFFICE DEPOT_ Cash Payment E 101- 41930 -200 Office Supplies COPY PAPER, ASTROBRITE PAPER -CITY $148.63 HALL Invoice 775645893001 6115/2015 PO 24199 Transaction Date 7/8/2015 Wells Fargo 10100 Total $148.63 Refer 27 OPUS 21 MGMT SOLUTIONS Cash Payment E 601 -49400 -307 Admin /Finance /Compute JUNE 2015 -CIS DATA HOSTING, $1,749.59 PRODUCTION, BILLING, CALL CTR SUPPORT Invoice 150604 7/212015 Cash Payment E 602 -49450 -307 Admin /Finance /Compute JUNE 2015 -CIS DATA HOSTING, $1,749.60 PRODUCTION, BILLING, CALL CTR SUPPORT Invoice 150604 7/2/2015 Cash Payment E 601 - 49400 -322 Postage JUNE 2015- UTILITY BILLING POSTAGE $340.90 Invoice 150604 7/2/2015 Cash Payment E 60249450-322 Postage JUNE 2015- UTILITY BILLING POSTAGE $340.89 Invoice 150604 7/2/2015 Transaction Date � 7/8/2015 Wells Fargo 10100 Total �� ... �. �., �.. ..- ,....�..,..„..,�.,...w„.s.�, $4,180.98 Refer 29 R ICON USA, INC.�� Cash Payment E222-42260-202 Duplicating and copying FIRE DEPT COPIER ADDTL IMAGES FEE 3- $29.20 10 -15 THRU 6 -09 -15 Invoice 94948345 6/24/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $29.20 Refer 31 SUN NEWSPAPERS -HWS ACCT.~�� CITY OF MOUND 07/09/1512:35 PM Page 7 Payments Current Period: July 2015 �`11'�4J'6 E 602 - 49450 -328 Employment Advertising uvv�wtsa�x+ $97.20 Cash Payment E 609 - 49750 -340 Advertising LUCID SURFSIDE ALE CELEBRATION AD- $833.62 Cash Payment E 601 - 49400 -328 Employment Advertising HWS 6 -20 -15 $97.20 Invoice 231000 6/2112015 SVC CALL AC SYSTEM- FIRE DEPT 7 -2 -15 $200.25 Cash Payment E 609- 49750 -328 Employment Advertising HELP WANTED SALES CLERK AD 3 -28 -15 $111.00 Invoice 230999 6/2112015 _ $200.25 Cash Payment E 609- 49750 -340 Advertising 4TH OF JULY CELEBRATION SPONSOR AD- $55.00 Transaction Date 7/8/2015 HWS 6 -27 -15 $1,494.25 Invoice 233014 6/28/2015 & #3 PARKS GARAGE Transaction Date 718/2015 Wells Fargo 10100 Total $999.62 Refer 32 SUN PATRIOT NEWSPAPER -CITY _ $791.75 Cash Payment G 101 -23318 GALWAY- VACATION PC #14 LEGAL PUB HEARING NTCE- 4730 GALWAY $66.40 Cash Payment E 101 - 41930 -400 Repairs & Maintenance RD 6 -27 -15 $546.87 Invoice 232133 6/27/2015 HALL 2ND QTR 2015 Cash Payment E 101- 41500 -351 Legal Notices Publishing FINANCIAL STMT 2014 YEAR END $647.64 Invoice 232134 6/27/2015 Cash Payment E 101 - 41500 -351 Legal Notices Publishing FINANCIAL STMT PT 2 -2014 YEAR END $138.78 Invoice 232135 6/27/2015 Cash Payment E 350 -47000 -620 Fiscal Agent s Fees PUB HEARING NTCE REFINANCE 2006 HRA $50.12 BONDS Invoice 232136 6/27/2015 Cash Payment E 602 - 49450 -328 Employment Advertising HELP WANTED AD PW MAINT- UTILITIES $97.20 Invoice 412929 6/28/2015 HALL 2ND QTR 2015 Cash Payment E 601 - 49400 -328 Employment Advertising HELP WANTED AD PW MAINT- UTILITIES $97.20 Invoice 412929 6/28/2015 SVC CALL AC SYSTEM- FIRE DEPT 7 -2 -15 $200.25 Transaction Date 718/2015 Wells Fargo 10100 Total $1,097,34 Refer 33 TWIN CITY GARAGE DOOR COMP _ $200.25 Cash Payment E 101- 45200 -400 Repairs & Maintenance REPLACE CABLES, BROKEN SPRING $791.75 Transaction Date 7/8/2015 SHAFT, ADD ANCHOR BRACKET - DOOR #2 $1,494.25 Refer 35 VESSCO, INCORPORATED_ & #3 PARKS GARAGE Invoice 440637 6/17/2015 GAS MONITOR W /SENSOR & BATTERY $2,074.10 Transaction Date 718/2015 Wells Fargo 10100 Total $791.75 Refer �.Pm.». 34 UHL COMPANY _4 Cash Payment E 101 - 41930 -400 Repairs & Maintenance PREVENTATIVE MTCE CONTRACT- CITY $546.87 HALL 2ND QTR 2015 Invoice 36501 7/1/2015 Cash Payment E 222 - 42260 -402 Building Maintenance PREVENTATIVE MTCE CONTRACT- CITY $546.88 HALL 2ND QTR 2015 Invoice 36501 7/1/2015 Cash Payment E 222 - 42260 -402 Building Maintenance SVC CALL AC SYSTEM- FIRE DEPT 7 -2 -15 $200.25 Invoice 36578 7/2/2015 Cash Payment E 101- 41930 -400 Repairs & Maintenance SVC CALL AC SYSTEM- CITY HALL 7 -2 -15 $200.25 Invoice 36578 7/2/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $1,494.25 Refer 35 VESSCO, INCORPORATED_ _ Cash Payment E 601 - 49400 -440 Other Contractual Servic GAS MONITOR W /SENSOR & BATTERY $2,074.10 BACKUP - INSTALLED -WTR DEPT Invoice 63700 6/2312015 PO 24548 Cash Payment E 601- 49400 -221 Equipment Parts GRP P.M. KIT 2001500 PPD VAC RE WTR $457.65 DEPT Invoice 63551 5/14/2015 -1699- CITY OF MOUND 07/09/1512:35 PM Page 8 Payments Current Period: July 2015 Pre - Written Check $0.00 Checks to be Generated by the Computer $91,591.20 Total $91,591.20 -1700- Cash Payment E 601- 49400 -440 Other Contractual Servic BOOSTER PUMP & INSTALLATION $1,332.61 Invoice 63699 6/23/2015 PO 24527 Transaction Date 718/2015 Wells Fargo 10100 Total $3,864.36 Refer µ 36 XCEL ENERGY _ Cash Payment E 602 - 49450 -381 Electric Utilities ELECTRIC SVC 5 -27 -15 THRU 6 -27 -15 $75.05 CARLOW RD LIFT STATION Invoice 462097516 6129/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $75.05 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $9,651.10 222 AREA FIRE SERVICES $2,895.30 350 MOUND TRANSIT CTR SERIES 2006 $50.12 401 GENERAL CAPITAL PROJECTS $1,200.00 601 WATER FUND $6,865.35 602 SEWER FUND $68,155.73 609 MUNICIPAL LIQUOR FUND $2,198.60 675 STORM WATER UTILITY FUND $575.00 $91,591.20 Pre - Written Check $0.00 Checks to be Generated by the Computer $91,591.20 Total $91,591.20 -1700- CITY OF MOUND 07/09/15 12:30 PM Page i Payments Current Period: July 2015 Invoice 1000062034 6/23/2015 Transaction Date 7/9/2015 Wells Fargo 10100 Total $107,277.25 Refer 3 METROPOLITAN COUNCIL SAC C _F 2ND QTR 2015 PROSECUTION SVCS Cash Payment G 602 -21825 SAC Deposits SAC CHARGES 2ND QTR 2015 $27,061.65 Invoice 071415 6/30/2015 $12,500.00 Refer 7 REPUBLIC SERVICES Transaction Date 7/9/2015 Wells Fargo 10100 Total $27,061.65 Refer 4 MNSP_ECT� Cash Payment E 101 - 42400 -308 Building Inspection Fees JUNE 2015 BUILDING INSPECTION FEES $17,253.66 Invoice 6579 7/6/2015 Cash Payment E 602 - 49450 -384 Refuse /Garbage Dispos JULY 2015 GARBAGE SVC Cash Payment G 101 -20800 Due to Other Governments JUNE 2015 - ELECTRICAL STATE - $150.00 Cash Payment E 101 - 41910 -384 Refuse /Garbage Dispos JULY 2015 GARBAGE SVC SURCHARGE FEE CREDIT Invoice 6579 7/6/2015 Cash Payment R 101- 42000 -32220 Electrical Permit Fee JUNE 2015 ELECTRICAL INSPECTION - $762.00 PERMIT FEE CREDITS Invoice 6579 7/6/2015 Transaction Date 7/9/2015 Wells Fargo 10100 Total $16,341.66 Refer 5 ORONO, CITY OF _ Cash Payment E 101- 41600 -450 Board of Prisoners HENNEP CTY JAIL CHARGES- PER DIEM $332.74 FEES JUNE 2015 Invoice 20140417 6/24/2015 Cash Payment E 101 -42110 -300 Professional Srvs 2ND HALF 2015 CONTRACTED POLICE $811,607.50 SERVICE Invoice 20140412 6/24/2015 Transaction Date 7/9/2015 Wells Fargo 10100 Total $811,940.24 Refer 6 POTTS, KENNETH N. P.A. _�4W Cash Payment E 101- 41600 -304 Legal Fees 2ND QTR 2015 PROSECUTION SVCS $12,500.00 Invoice 071415 7/1/2015 Transaction Date 7/9/2015 Wells Fargo 10100 Total $12,500.00 Refer 7 REPUBLIC SERVICES _ Cash Payment E 222 - 42260 -384 Refuse /Garbage Dispos JULY 2015 GARBAGE SVC $160.22 Invoice 0894 - 003850528 6/25/2015 Cash Payment E 101 -41930 -384 Refuse /Garbage Dispos JULY 2015 GARBAGE SVC $160.23 Invoice 0894 - 003850528 6/25/2015 Cash Payment E 602 - 49450 -384 Refuse /Garbage Dispos JULY 2015 GARBAGE SVC $244.45 Invoice 0894 - 003850530 6/25/2015 Project 15 -3 Cash Payment E 101 - 41910 -384 Refuse /Garbage Dispos JULY 2015 GARBAGE SVC $166.89 Invoice 0894 - 003848317 6/25/2015 -1701- CITY OF MOUND Payments 07/09/15 12:30 PM Page 2 Current Period: July 2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total Cash Payment E 101- 45200 -384 Refuse /Garbage Dispos JULY 2015 GARBAGE SVC $227.02 Invoice 0894 - 003848560 6/25/2015 Cash Payment E 401- 43114 -300 Professional Srvs REPLACE APPLE TREE REMOVED DURING Cash Payment E 670 -49500 -440 Other Contractual Servic JUNE 2015 CITY -WIDE RECYCLING SVC $12,991.77 Invoice 0894 - 003848263 6/25/2015 PROD - PW14 -01 -4941 THREE PTS BLVD- D. Cash Payment E 670- 49500 -440 Other Contractual Servic MAY 2015 SURFSIDE PARK RECYCLING SVC $43.56 Invoice 0894 - 003848263- 6/25/2015 Invoice 072315 7/7/2015 Project PW1401 Cash Payment E 670- 49500 -440 Other Contractual Servic JUNE 2015 SURFSIDE PARK RECYCLING $43.56 $53.64 SVC Invoice 0894 - 003848263- 6/25/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $14,037.70 Refer 8 ROEPKE, DOUG Cash Payment E 401- 43114 -300 Professional Srvs REPLACE APPLE TREE REMOVED DURING $5164 CONSTRUCTION- 2014 PUB WKS IMPROV PROD - PW14 -01 -4941 THREE PTS BLVD- D. ROEPKE Invoice 072315 7/7/2015 Project PW1401 Transaction Date 7/9/2015 Wells Fargo 10100 Total $53.64 Refer 9 SOUTHWEST TRAILS ASSOCIATIO Cash Payment G 101 -22801 Deposits /Escrow SW TRAILS ASSOC 2015 SNOWMOBILE $1,551.19 MTCE -DNR PMT #4 5 -28 -15 Invoice 071415 4/27/2015 Transaction Date 7/9/2015 Wells Fargo 10100 Total $1,551.19 Refer 10 VELANDER, JEFF _� Cash Payment E 401 - 43114 -300 Professional Srvs REIMB SPRINKLER REPAIR DUE TO $141.00 DAMAGE DURING CONSTRUCTION- 2014 PUB WKS IMPROV PROD - PW14 -01 -4949 THREE PTS BLVD -J. VELANDER Invoice 072315 7/7/2015 Project PW1401 Transaction Date 7/9/2015 Wells Fargo 10100 Total $141.00 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $951,964.48 222 AREA FIRE SERVICES $160.22 401 GENERAL CAPITAL PROJECTS $194.64 602 SEWER FUND $27,306.10 670 RECYCLING FUND $13,078.89 $992,704.33 Pre - Written Check $0.00 Checks to be Generated by the Computer $992,704.33 Total $992,704.33 -1702- CITY OF MOUND Payments Current Period: July 2015 07/09/15 8:14 AM Page 1 Refer 4 ARCTIC GLACIER PREMIUM ICE Cash Payment E 609 -49750 -255 Misc Merchandise For R ICE $208.74 Batch Name 071415HWS User Dollar Amt $190,364.39 Payments Computer Dollar Amt $190,364.39 Cash Payment E 609 -49750 -265 Freight FREIGHT $0.00 In Balance Invoice 458517303 6/22/2015 Refer 1 12 CIDERHOUSE _ Cash Payment E 609 -49750 -255 Misc Merchandise For R Cash Payment E 609 - 49750 -252 Beer For Resale BEER $240.00 Invoice 72 6/26/2015 Cash Payment E 609 - 49750 -265 Freight Transaction Date 7/1/2015 Wells Fargo 10100 Total $240.00 2 ARCTIC GLACIER PREMIUM ICE _ Transaction Date 7/1/2015 Due 12/31/2014 _Refer Cash Payment E 609 -49750 -255 Misc Merchandise For R ICE $343.04 Invoice 462518805 7/7/2015 Cash Payment E 609 -49750 -252 Beer For Resale Cash Payment E 609 - 49750 -265 Freight FREIGHT $1.00 Invoice 462518805 7/7/2015 Transaction Date 7/8/2015 Cash Payment E 609 - 49750 -255 Misc Merchandise For R ICE $40.19 Invoice 461516903 6/18/2015 Transaction Date 718/2015 Due 12/31/2014 Wells Fargo 10100 Total $384.23 Refer 3 ARCTIC GLACIER PREMIUM ICE _ Cash Payment E 609 -49750 -255 Misc Merchandise For R ICE $224.26 Invoice 439518303 7/2/2015 Cash Payment E 609- 49750 -265 Freight FREIGHT $1.00 Invoice 439518303 7/2/2015 Cash Payment E 609 -49750 -255 Misc Merchandise For R ICE $1.39 Invoice 439518304 7/212015 Transaction Date 7/812015 Due 12/31/2014 Wells Fargo 10100 Total $226.65 Refer 4 ARCTIC GLACIER PREMIUM ICE Cash Payment E 609 -49750 -255 Misc Merchandise For R ICE $208.74 Invoice 458517303 6/22/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $1.00 Invoice 458517303 6/22/2015 Cash Payment E 609 -49750 -255 Misc Merchandise For R ICE $229.49 Invoice 458517805 6/27/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $1.00 Invoice 458517805 6/27/2015 Transaction Date 7/1/2015 Due 12/31/2014 Wells Fargo 10100 Total $440.23 Refer 5 ARTISAN BEER COMPANY _ Cash Payment E 609 -49750 -252 Beer For Resale BEER $1,121.90 Invoice 3038306 6/18/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $1,121.90 Refer 6 BELLBOY CORPORATION Cash Payment E609-49750-210 Operating Supplies SUPPLIES, BAGS $144.59 Invoice 92261800 6/29/2015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX $92.00 Invoice 92261800 6/29/2015 Cash Payment E 609 -49750 -255 Misc Merchandise For R MDSE- FLASKS $17.80 Invoice 92261800 6/29/2015 Cash Payment E609-49750-254 Soft Drinks /Mix For Resa MIX $63.58 Invoice 92220700 6/22/2015 -1703- Payments Current Period: July 2015 07/09/15 8:14 AM Page 2 Transaction Date 7/1/2015 Welts Fargo 10100 Total $317.97 Refer 8 BELLBOY CORPORATION _ Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $196.00 Invoice 48720100 6/17/2015 $82.9c Invoice 92303100 71612015 Cash Payment E 609 -49750 -265 Freight FREIGHT $5.10 Invoice 48720100 6/17/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR CREDIT - $82.35 Invoice 48773400 6117/2015 Total $16,889.29 Refer 7 BELLBOY CORPORATION _ Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $289,90 Invoice 48755800 6/17/2015 Cash Payment E 60949750 -254 Soft Drinks /Mix For Rasa MIX Cash Payment E 609 - 49750 -265 Freight FREIGHT $5.10 Invoice 48755800 6/17/2015 $33.60 Invoice 92257700 6/26/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $2,578.55 Invoice 48908600 6/26/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Cash Payment E 609 -49750 -265 Freight FREIGHT $32.55 Invoice 48908600 6/26/2015 $140.35 Invoice 228989 7/1/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $3,024.85 Refer 9 BELLBOY CORPORATION _ Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $6,220.5' Invoice 49036100 7/612015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $82.9c Invoice 92303100 71612015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $6,981.45 Invoice 48923800 6/29/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $3,604.30 Invoice 48813700 6/22/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $16,889.29 Refer 7 BELLBOY CORPORATION _ Cash Payment E609-49750-210 Operating Supplies SUPPLIES, BAGS $58.00 Invoice 92257700 6/26/2015 Cash Payment E 60949750 -254 Soft Drinks /Mix For Rasa MIX $55.00 Invoice 92257700 6/2612015 Cash Payment E 609 -49750 -255 Misc Merchandise For R MDSE- SHOT CUPS $33.60 Invoice 92257700 6/26/2015 Cash Payment E 609 -49750 -254 Soft Drinks/Mix For Rasa MIX $119.80 Invoice 48924000 6/29/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $266.40 Refer 11 BERN/CKS BEVERAGES AND VEN Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $140.35 Invoice 228989 7/1/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $948.75 Invoice 228989 7/1/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $1,089.10 Refer 10 BERNICKS BEVERAGES AND VEN Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX $69.15 Invoice 225902 6/17/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $1,357.50 Invoice 225903 6/17/2015 -1704- CITY OF MOUND 07/09/158:14 AM Page 3 Payments Current Period: July 2015 Invoice 16679 6123/2015 DESIGN & LAYOUT OF HWS LOGO & POST Transaction Date 7/1/2015 Wells Fargo 10100 Refer 13 COCA COLA BOTTLING- MIDWEST Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Rasa COCA COLA PRODUCTS- MIX Invoice 0198051310 6/16/2015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Rasa COCA COLA PRODUCTS- MIX Invoice 0198052509 6/30/2015 Refer Transaction Date 711/2015 Wells Fargo 10100 Refer 14 CREATIVE TWIST, LLC Total $160.00 $241.28 $189.12 Total $430.40 Cash Payment E 609 -49750 -340 Advertising DESIGN & LAYOUT OF HWS LOGO & POST $50.00 IT NOTES Invoice 2030 6/17/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $50.00 Refer 15 DAHLHEIMER BEVERAGE LLC _ Cash Payment E 609 - 49750 -252 Beer For Resale BEER $174.00 Invoice 1162849 6/24/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $334.00 Invoice 1162827 6/24/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $699.20 Invoice 1160754 6/17/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $939.30 Invoice 1162908 7/1/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $2,146.50 Refer 16 DAY DISTRIBUTING COMPANY Cash Payment E 609 -49750 -252 Beer For Resale BEER $107.50 Invoice 809408 7/1/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $3,574.30 Invoice 809407 7/1/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $98.40 Invoice 808505 6/23/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $4,912.75 Invoice 808504 6123/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $3,044.80 Invoice 807357 6116/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $61.40 Invoice 810186 7/7/2015 Cash Payment E 609- 49750 -252 Beer For Resale BEER $3,927.97 Invoice 810185 7/7/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $15,727.12 Refer 17 EXTREME BEVERAGE Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Rasa MIX $218.90 Invoice 1207570 6/18/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $218.90 -1705- CITY OF MOUND Payments Current Period: July 2015 Refer 18 GRAPE BEGINNINGS, INCORPORA 07/09/15 8:14 AM Page 4 Cash Payment E 60949750 -253 Wine For Resale WINE $108.00 Invoice 183859 7/1/2015 $1,149.50 Cash Payment E 60949750 -265 Freight FREIGHT $2.25 Invoice 183859 711/2015 10100 Total $1,149.50 Transaction Date 7/1/2015 Wells Fargo 10100 Total $110.25 Refer 19 HOHENSTE/NS, INCORPORATED _ Cash Payment E 609 -49750 -252 Beer For Resale BEER $1,149.50 Invoice 769788 6/25/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $1,149.50 Refer 20 INDIAN ISLAND WINERY _ Cash Payment E 609 - 49750 -253 Wine For Resale WINE $103.20 Invoice 2589 6/15/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $103.20 Refer 21 JJ TAYLOR. DISTRIBUTING MINN _µ Cash Payment E 609 - 49750 -252 Beer For Resale BEER $3,187.76 Invoice 2373593 6129/2015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $77.60 Invoice 2373594 6/29/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $153.75 Invoice 2373595 6/29/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $5,281.65 Invoice 2373546 6/23/2015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX $38.80 Invoice 2373547 6/23/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER CREDIT - $16.80 Invoice 2355395 6111/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $8,722.76 Refer 22 JJ TAYLOR. DISTRIBUTING MINN _ Cash Payment E 609 - 49750 -252 Beer For Resale BEER $4,999.07 Invoice 2373498 6/16/2015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $148.00 Invoice 2373510 6/16/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $235.60 Invoice 2373499 6/16/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $5,366.31 Invoice 2387841 7/7/2015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $80.00 Invoice 2387842 717/2015 Cash Payment E 60949750 -252 Beer For Resale BEER CREDIT - $80.00 Invoice 2360965 6/29/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $10,748.98 Refer 23 JOHNSON BROTHERS LIQUOR Cash Payment E 60949750 -251 Liquor For Resale LIQUOR $1,386.93 Invoice 5200597 7/1/2015 Cash Payment E 609- 49750 -253 Wine For Resale WINE $1,071.50 Invoice 5200598 7/1/2015 -1706- CITY OF MOUND Payments Current Period: July 2015 07109/15 8:14 AM Page 5 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $144.00 Invoice 5200599 7/1/2015 LIQUOR Invoice 5188958 Cash Payment E 609 - 49750 -253 Wine For Resale WINE CREDIT - $45.33 Invoice 528236 7/1/2015 6/17/2015 6125/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $2,557.10 Refer 24 JOHNSON BROTHERS LIQUOR _ E 60949750 -253 Wine For Resale Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Resa MIX Invoice 5188960 6117/2015 6/15/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR Invoice 5188958 6/17/2015 E 609- 49750 -265 Freight Cash Payment E 609 -49750 -253 Wine For Resale WINE Invoice 5188959 6/17/2015 6125/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR Invoice 5201534 7/2/2015 7/812015 Cash Payment E 60949750 -253 Wine For Resale WINE CREDIT Invoice 528694 6/3/2015 Transaction Date 7/1/2015 Wells Fargo Refer 25 JOHNSON BROTHERS LIQUOR _ Cash Payment E 609- 49750 -252 Beer For Resale BEER Invoice 5194472 6/24/2015 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR Invoice 5194470 6/24/2015 Cash Payment E 60949750 -253 Wine For Resale WINE Invoice 5194471 6/24/2015 Cash Payment E 60949750 -251 Liquor For Resale LIQUOR Invoice 5179221 6/5/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR CREDIT Invoice 530056 6/12/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE Invoice 5198996 6/30/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR Invoice 5198995 6/30/2015 Transaction Date 7/1/2015 Wells Fargo Refer 27 MARLIN S TRUCKING DELIVERY _ Cash Payment E 609 -49750 -265 Freight Invoice 30300 6/15/2015 Cash Payment E 609 -49750 -265 Freight Invoice 30318 6/18/2015 Cash Payment E 609- 49750 -265 Freight Invoice 30325 6/22/2015 Cash Payment E 609 - 49750 -265 Freight Invoice 30344 6125/2015 Cash Payment E 609 - 49750 -265 Freight Invoice 30353 612912015 Transaction Date 7/812015 Refer 26 MARLIN S TRUCKING DELIVERY Cash Payment E 609- 49750 -265 Freight Invoice 30875 6/1/2015 10100 10100 DELIVERY SVC 6 -15 -15 HWS DELIVERY SVC 6 -18 -15 HWS DELIVERY SVC 6 -22 -15 HWS DELIVERY SVC 6 -25 -15 HWS DELIVERY SVC 6 -29 -15 HWS Wells Fargo 10100 DELIVERY SVC 6 -01 -15 -1707- $86.49 $6,586.63 $4,966.90 $879.00 - $58.34 Total $12,460.68 $62.00 $4,205.03 $4,135.75 $83.00 - $237.00 $4,056.60 $2,378.08 Total $14,683.46 $69.60 $377.00 $47.85 $327.70 $97.15 Total $919.30 $68.15 Cash Payment E 609 -49750 -265 Freight Invoice 30267 6/4/2015 Cash Payment E 609 -49750 -265 Freight Invoice 30276 6/8/2015 Cash Payment E 609- 49750 -265 Freight Invoice 30293 6/11/2015 Transaction Date 7/1/2015 CITY OF MOUND Payments Current Period: July 2015 DELIVERY SVC 6 -04 -15 DELIVERY SVC 6 -08 -15 DELIVERY SVC 6 -11 -15 Wells Fargo 10100 07/09/15 8:14 AM Page 6 $435.00 $62.35 $213.15 Total $778.65 Refer 28 MINNEHAHA BUILDING MAINTENA Cash Payment E 609 - 49750 -440 Other Contractual Servic WASH WINDOWS INSIDE & OUT 6 -1 -15 HWS Invoice 928040604 6/2112015 Transaction Date 7/1/2015 Wells Fargo 10100 Total Refer 29 MOUND, CITY OF Cash Payment E 609 - 49750 -382 Water Utilities Invoice 071415 -2 6/20/2015 Transaction Date 7/112015 Refer 54 MP &G MARKETING SOLUTIONS, L Cash Payment E 609 -49750 -340 Advertising Invoice 071415 5/11/2015 Transaction Date 7/8/2015 Refer 30 NORTHERN VINEYARDS WATER SERVICE 5 -1 -15 THRU 6 -1 -15 HWS Wells Fargo 10100 Total FINAL PYMT FOR MARKETING DEVELOPMENT SVCS - RENDERED MAY 2015 $65.19 $65.19 $52.27 $52.27 $393.75 Wells Fargo 10100 Total $393.75 Cash Payment E 609 -49750 -253 Wine For Resale WINE $78.00 Invoice 3903 6/15/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $78.00 Refer 31 PARLEY LAKE WINERY _ Cash Payment E 609 -49750 -253 Wine For Resale WINE $198.00 Invoice 15065 7/312015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $198.00 Refer 32 PAUST/S AND SONS WINE COMPA _ Cash Payment E 609 -49750 -253 Wine For Resale WINE $724.92 Invoice 8503932 6/22/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $15.00 Invoice 8503932 6/22/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $152.01 Invoice 8503942 6122/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $4.50 Invoice 8503942 6/22/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $896.43 Refer 33 PAUST/S AND SONS WINE COMPA _ Cash Payment E 60949750 -253 Wine For Resale WINE $688.15 Invoice 8503049 6/15/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $11.25 Invoice 8503049 6115/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $1,288.29 Invoice 8504982 6129/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $20.00 Invoice 8504982 6/29/2015 IS CITY OF MOUND 07/09/158:14 AM Page 7 Payments Current Period: July 2015 Invoice 1299298 6/25/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR Invoice 1299299 Cash Payment E 609 -49750 -253 Wine For Resale WINE $1,403.65 Invoice 8505811 716/2015 7/212015 Cash Payment E 609 -49750 -265 Freight FREIGHT $17.50 Invoice 8505811 7/6/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale Transaction Date 7/1/2015 Wells Fargo 10100 Total $3,428.84 Refer 34 PHILLIPS WINE AND SPIRITS, INC _ Wells Fargo Cash Payment E 609 -49750 -253 Wine For Resale WINE $1,274.40 Invoice 2809468 6/24/2015 Invoice 1296844 6/18/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $719.75 Invoice 2809467 6/24/2015 Cash Payment Cash Payment E 609 - 49750 -253 Wine For Resale WINE $56.00 Invoice 2809469 6/24/2015 711/2015 Wells Fargo Cash Payment E 609- 49750 -253 Wine For Resale WINE $1,497.15 Invoice 2812452 6130/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR $1,217.20 Invoice 2812451 6130/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $4,764.50 Refer 35 PHILLIPS WINE AND SPIRITS, INC _ Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $789.25 Invoice 2805766 6/17/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $376.80 Invoice 2805767 6/17/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $1,166.05 Refer 36 SOUTHERN WINE & SPIRITS OF M _ Cash Payment E 609 -49750 -253 Wine For Resale WINE $1,738.00 Invoice 1299298 6/25/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR Invoice 1299299 6/25/2015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX Invoice 1301965 7/212015 Cash Payment E 609 -49750 -253 Wine For Resale WINE Invoice 1301964 7/2/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR Invoice 1301963 7/2/2015 Transaction Date 7/1/2015 Wells Fargo Refer 37 SOUTHERN WINE & SPIRITS OF M _ Cash Payment E 609 - 49750 -253 Wine For Resale WINE Invoice 1296844 6/18/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR Invoice 1296845 6/18/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR CREDIT Invoice 9059438 612212015 Transaction Date 711/2015 Wells Fargo Refer 38 THORPE DISTRIBUTING COMPAN _ Cash Payment E 609 - 49750 -252 Beer For Resale BEER Invoice 903326 6/29/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER Invoice 903325 6/29/2015 -1709- $2,526.25 $48.00 $1,989.54 $1,556.44 10100 Total $7,858.23 $1,856.00 $3,547.64 - $31.50 10100 Total $5,372.14 $37.10 $5,538.66 CITY OF MOUND Payments Current Period: July 2015 07/09/15 8:14 AM Page 8 Cash Payment E 609 -49750 -252 Beer For Resale BEER $98.00 Invoice 903161 6/2912015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $146.00 Invoice 904312 7/2/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $75.30 Invoice 903332 6129/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $5,895.06 Refer 40 THORPE DISTRIBUTING COMPAN _ Cash Payment E 609 -49750 -252 Beer For Resale BEER $5,158.05 Invoice 900097 6/16/2015 41 TRADITION WINE & SPIRITS, LLC - Cash Payment E 609 -49750 -252 Beer For Resale BEER $221.70 Invoice 900098 6/16/2015 6/19/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $176.40 Invoice 900096 6/16/2015 6/19/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $515.00 Invoice 901514 6/19/2015 6/19/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $55.00 Invoice 900595 6/16/2015 42 VINOCOPIA, INCORPORATED Cash Payment E 609 -49750 -252 Beer For Resale BEER $35.10 Invoice 901570 6/23/2015 6/30/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $13,597.90 Invoice 901571 6/23/2015 Cash Payment G 101 -22802 Festival LUCID BEER - MOUND SPIRIT OF THE $115.00 LAKES SURFSIDE ALE- KICKOFF EVENT Invoice 901573 6/23/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $19,874.15 Refer 39 THORPE DISTRIBUTING COMPAN Cash Payment E 609- 49750 -252 Beer For Resale BEER $12,558.54 Invoice 904881 717/2015 Cash Payment E 609- 49750 -252 Beer For Resale BEER $52.20 Invoice 904883 7/7/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $269.75 Invoice 904882 7/7/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $240.00 Invoice 904615 717/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $13,120.49 Refer 41 TRADITION WINE & SPIRITS, LLC - Cash Payment E 60949750 -251 Liquor For Resale LIQUOR $352.00 Invoice 6206 6/19/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $6.00 Invoice 6206 6/19/2015 Cash Payment E 60949750 -253 Wine For Resale WINE $76.50 Invoice 6206 6/19/2015 _ Transaction Date 7/1/2015 Wells Fargo 10100 Total $434.50 Refer 42 VINOCOPIA, INCORPORATED Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $90.00 Invoice 0127909 6/30/2015 -1710- CITY OF MOUND 07/09/158:14 AM Page 9 Payments Current Period: July 2015 lam E 609 -49750 -253 Wine For Resale WINE $756.00 Cash Payment E 609 -49750 -265 Freight FREIGHT $1.50 Invoice 0127909 6/3012015 E 609 - 49750 -265 Freight FREIGHT $8.25 Cash Payment E 609 -49750 -253 Wine For Resale WINE $1,141.00 Invoice 0127908 6/30/2015 E 609- 49750 -253 Wine For Resale WINE $592.00 Cash Payment E 609 49750 -265 Freight FREIGHT $15.00 Invoice 0127908 6/3012015 E 609 -49750 -265 Freight FREIGHT $11.55 Cash Payment E 609 - 49750 -253 Wine For Resale WINE $160.00 Invoice 0127911 613012015 Cash Payment E 609 -49750 -265 Freight FREIGHT $1.50 Invoice 0127911 6130/2015 Transaction Date 7/112015 Wells Fargo 10100 Total $1,409.00 Refer 43 VINOCOPIA, INCORPORATED _ Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR $141.95 Invoice 0126807 6/15/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $2.50 Invoice 0126807 6/15/2015 Cash Payment E 609- 49750 -251 Liquor For Resale LIQUOR $90.13 Invoice 0126805 6/15/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $2.50 Invoice 0126805 6/15/2015 Cash Payment E 609 - 49750 -254 Soft Drinks /Mix For Rasa SODA $80.00 Invoice 0126806 6/15/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $5.00 Invoice 0126806 6/15/2015 Cash Payment E 609 -49750 -253 Wine For Resale WINE $120.00 Invoice 0127349 6/2412015 Cash Payment E 609- 49750 -265 Freight FREIGHT $2.50 Invoice 0127349 6124/2015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $444.58 Refer ,..».444 WEBLEASE USA Cash Payment E 609 -49750 -440 Other Contractual Servic MONTHLY WEBSITE SVC 6 -15 -15 THRU 7 -14- $99.00 15 HWS Invoice 66891 6/15/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $99.00 Refer ... 45 WILD MOUNTAIN WINERY, INC. _ Cash Payment E 609 -49750 -253 Wine For Resale WINE $618.48 Invoice 1219 6/1712015 Transaction Date 7/812015 Wells Fargo 10100 Total $618.48 Refer 46 WINE COMPANY Cash Payment E 609 -49750 -253 Wine For Resale WINE $756.00 Invoice 396462 611812015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $8.25 Invoice 396462 611812015 Cash Payment E 609- 49750 -253 Wine For Resale WINE $592.00 Invoice 396875 6/25/2015 Cash Payment E 609 -49750 -265 Freight FREIGHT $11.55 Invoice 396875 6/25/2015 -1711- CITY OF MOUND 07/09/158:14 AM Page 10 Payments Current Period: July 2015 Invoice 1090428773 6/30/2015 -1712- Cash Payment E 609 -49750 -253 Wine For Resale WINE $192.00 Invoice 397600 712/2015 Cash Payment E 609 - 49750 -265 Freight FREIGHT $4.20 Invoice 397600 7/2/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $1,564.00 Refer 47 WINE MERCHANTS - Cash Payment E 609- 49750 -253 Wine For Resale WINE $1,023.00 Invoice 7035949 6/24/2015 Cash Payment E 609 -49750 -253 Wine For Resale WINE $934.68 Invoice 7036728 6/30/2015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $46.00 Invoice 7035950 6/24/2015 Cash Payment E 609 -49750 -254 Soft Drinks /Mix For Resa MIX $21.00 Invoice 7036729 6/30/2015 Cash Payment E 609 -49750 -253 Wine For Resale WINE $1,611.96 Invoice 7034975 6/17/2015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $3,636.64 Refer 48 WIRTZ BEVERAGE MN BEER _ Cash Payment E 609 -49750 -252 Beer For Resale BEER $2,909.15 Invoice 1090421181 6/17/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $184.60 Invoice 109042118 6/17/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $16.00 Invoice 1090421183 6/17/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $508.00 Invoice 1090421184 611712015 Cash Payment E 60949750 -252 Beer For Resale BEER - $240.00 Invoice 1090421181 6/1712015 Transaction Date 7/8/2015 Wells Fargo 10100 Total $3,377.75 Refer 49 WIRTZ BEVERAGE MN BEER _ Cash Payment E 609 - 49750 -252 Beer For Resale BEER $40.00 Invoice 1090424998 6/24/2015 Cash Payment E 60949750 -252 Beer For Resale BEER $124.40 Invoice 1090424997 6/2412015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $309.00 Invoice 1090424996 6/24/2015 Cash Payment E 609- 49750 -252 Beer For Resale BEER $7,757.00 Invoice 1090424995 6/2412015 Transaction Date 7/1/2015 Wells Fargo 10100 Total $8,230.40 Refer 50 WIRTZ BEVERAGE MN BEER _ Cash Payment E 609 -49750 -252 Beer For Resale BEER $4.15 Invoice 1090428775 6130/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $100.00 Invoice 1090428776 6/30/2015 Cash Payment E 609 -49750 -252 Beer For Resale BEER $196.80 Invoice 1090428774 6130/2015 Cash Payment E 609 - 49750 -252 Beer For Resale BEER $4,526.15 Invoice 1090428773 6/30/2015 -1712- CITY OF MOUND Payments Current Period: July 2015 Transaction Date 7/1/2015 Wells Fargo Refer 53 WIRTZ BEVERAGE MN WINE SPIRI _ Cash Payment E 609- 49750 -253 Wine For Resale WINE Invoice 1080339875 6/25/2015 Cash Payment E 609 -49750 -251 Liquor For Resale LIQUOR Invoice 1080339874 6/25/2015 Transaction Date 7/1/2015 Wells Fargo Refer 52 WIRTZ BEVERAGE MN WINE SPIRI _ Cash Payment E 609 -49750 -253 Wine For Resale WINE Invoice 1080343488 7/1/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR Invoice 1080342881 7/1/2015 Cash Payment E 60949750 -254 Soft Drinks /Mix For Resa MIX Invoice 1080342882 711/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR CREDIT Invoice 2080090541 5/23/2015 Cash Payment E 609 - 49750 -251 Liquor For Resale LIQUOR CREDIT Invoice 2080093966 6/23/2015 Transaction Date 7/8/2015 Wells Fargo Refer 51 WIRTZ BEVERAGE MN WINE SPIRT _ Cash Payment E 609 - 49750 -253 Wine For Resale WINE Invoice 1080337157 6/18/2015 Cash Payment E 60949750 -251 Liquor For Resale LIQUOR Invoice 1080337156 6/18/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE Invoice 1080337158 6118/2015 Cash Payment E 609 - 49750 -253 Wine For Resale WINE Invoice 1080337159 6/18/2015 Transaction Date 7/1/2015 Wells Fargo Fund Summary 10100 Wells Fargo 101 GENERAL FUND $115.00 609 MUNICIPAL LIQUOR FUND $190,249.39 $190,364.39 Pre- Wriften Check $0.00 Checks to be Generated by the Computer $190,364.39 Total $190,364.39 -1713- 10100 10100 07/09/15 8:14 AM Page 11 Total $4,827.10 $600.00 $1,475.42 Total $2,075.42 $1,000.00 $1,317.77 $130.00 - $127.45 -$9.33 10100 Total $2,310.99 $928.00 $603.36 $72.00 $176.00 10100 Total $1,779.36 MOUND CITY COUNCIL MINUTES June 23, 2015 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, June 23, 2015, at 7:00 p.m. in the council chambers of the Centennial Building. Members present: Mayor Mark Wegscheid, Council Members Heidi Gesch, Ray Salazar, Kelli Gillispie, and Jennifer Peterson Members absent: None. Others present: City Manager Kandis Hanson, Director of Finance /Clerk/Treasurer Catherine Pausche, Director of Public Works Eric Hoversten, Fire Chief Greg Pederson, Rita Trapp (HKGI), Katie Morford, James Reuper, Terry Blount, Steve Shellenbaum, Judd Bracket, Renee Dahl, Roger Schmitz, Paul Boyum, Stacie Kvilvang. Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Wegscheid called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Approve agenda Hanson noted that replacement pages have been provided for 1518, 1519 and 1546. Hanson asked for item 4H be pulled from the consent agenda for discussion. Hanson asked for the addition of item 15A, action on a resolution approving a provisional sign permit for the Mound - Westonka Rotary Club. MOTION by Salazar, seconded by Gesch, to approve agenda as amended. All voted in favor. Motion carried. 4. Consent aaenda MOTION by Salazar, seconded by Gesch, to approve the consent agenda as amended. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $294,259.39 B. Approve minutes: June 9, 2015 regular meeting C. Approve payment of invoice by American Engineering Testing in the amount of $860.20 for construction testing services, Bartlett Boulevard Watermain Improvements, City Project No. 15 -09 D. RESOLUTION NO. 15 -63: RESOLUTION AWARDING 2015 CRACK REPAIR PROJECT TO PRECISION SEALCOATING, ING. IN THE AMOUNT OF $6,187.50, CITY PROJECT NO. PW -15 -07 E. RESOLUTION NO. 15 -64: RESOLUTION APPROVING LIQUOR LICENSE RENEWALS FOR 2015 -2016 -1714- Mound City Council Minutes —June 9, 2015 RESOLUTION NO. 15 -65: RESOLUTION APPROVING LIQUOR LICENSE RENEWAL FOR CATTAILS KITCHEN 'N COCKTAILS, LLC, FOR THE PERIOD JULY 1, 2015 THROUGH DECEMBER 31, 2015 G. RESOLUTION NO. 15 -66: RESOLUTION APPROVING EXPANSION PERMIT FOR 4713 WILSHIRE BOULEVARD (PLANNING CASE NO. 15 -04) H. Removed, 4H. Discussion /Action on a resolution approving variance for 5139 Waterbury Road. Rita Trapp, City Planner from Hoisington Koegler Group, Inc (HKGI), said the property owner would like to improve his deck. The home and deck meet setback requirements and the property owner is seeking a variance as he would like to add a roof to the existing deck which would then be considered a porch and be subject to the setback requirements for the structure rather than the deck. Trapp explained the rear setback requirements for a deck are 10 feet and 15 feet for the primary structure. Trapp stated the City Planning Commission reviewed the variance application and had an extensive discussion regarding the difference between a deck and a porch. The Planning Commission felt that the changes to deck were screening and there was no change to the existing floor and ceiling and voted to recommend approval of the variance application. Trapp said that Staff's recommendation was to deny the variance because of the potential for adding a ceiling or floor to keep out the elements including rain from the deck which would increase impervious surface and impact drainage at the property. Trapp stated there are drainage issues in the area. Trapp stated the property owner to the west of 5139 Waterbury Road has concerns about drainage from the deck onto the property and another neighbor, Michael Olson, 3314 Tuxedo Boulevard, faxed a letter over the weekend regarding the variance. Olson is a neighbor downhill from the property requesting the variance. Trapp said she talked with Mr. Olson and his main concerns were drainage and lack of privacy. Trapp said Mr. Olson's other concerns about privacy were not relevant to this discussion due to the deck is already in place. Mayor Wegscheid asked Trapp for the impervious surface count and whether it would conform if the ceiling was covered. Trapp stated it would exceed the impervious surface calculation by 3 feet. Salazar asked about the original request for a "sofitted" ceiling with a gutter and downspout system in which the runoff be directed to a wetland. Salazar stated controlling water would be a good thing and he observed erosion under the deck impacting the integrity of the retraining wall. Salazar said he sees the benefit of controlling the run -off. Eric Hoversten responded to Salazar's comment about the control of run -off. Hoversten said staff did not have access to the original intent of the property owner. He stated that the run -off which Salazar described would be improved and then the structure would come under the rules for a porch if the covering and drainage control system were considered. Salazar said he understood the desire to screen the deck due to the particulars of the site being in a wooded area. Trapp said during the Planning Commission meeting where the variance was discussed the property owner brought up the impervious surfaces. The Commission stated that as long as the area is screened then the structure functions more as a deck than a porch. If a ceiling system with drainage is installed then it would be considered a porch and the setbacks come into play. Trapp stated the City Code only defines what a deck is and doesn't hold a definition for a porch. -1715- Mound City Council Minutes —June 9, 2015 This code definition of a deck is what staff uses when determining if the addition is part of the structure or not. Gesch stated the variance question at hand was whether the structure met the definition of a deck. A deck meets setback requirement s and a porch does not. Trapp stated the Planning Commission felt the screened deck met the standard for practical difficulty because the material is not off the shelf and requires customization. Gillispie said she would like to see a definition of a porch. Trapp stated the Planning Commission will be working on this going forward. Peterson said that she feels that the under - decking that manages water flow should still be considered a deck. Gesch said under - decking should be counted as an impervious surface as it may affect other things such as run -off. Gesch said the area has water drainage issues and the Code should be revisited or staff be directed to work with the applicant to determine how to meet the impervious requirement. Peterson recommended taking action on the resolution to allow the screening or not. Barry Todd, 5139 Waterbury, the variance applicant, approached the City Council. He said he is still making decisions on the construction of the unimproved driveway. Mayor Wegscheid asked if there was opportunity to reduce the impervious cover count on the property. Todd thought yes. Trapp stated the pervious driveway was considered into the calculations for lot coverage in the variance application. Todd said the current design of the deck/porch does not lend itself to becoming a closed -in three season porch and noted that it would have to be approved by the Council through the building permit process if he was to improve the deck. Todd said the water will naturally drain to the wetland. Trapp said the original application did ask for the under - decking and water management. Trapp said she is comfortable with removing condition one the setback requirement. Gesch said she is not comfortable shifting the issue from setback variance to hardcover. Todd wanted to mention that there is a proper sequence to add the under - decking and it does not make sense to screen it in and then add the under - decking later. The area will now count as impervious and the applicant will have to figure out how to comply with the 30% hardcover. MOTION by Salazar, seconded by Peterson, to approve the following resolution striking condition one of the variance application and adding the under - decking as a deck material and the requirement that the applicant has to meet the 30% hardcover requirement. All voted in favor. Motion carried. RESOLUTION NO. 15 -67: RESOLUTION APPROVING VARIANCE FOR 5139 WATERBURY ROAD (PLANNING CASE NO. 15 -11) 5. Comments and suggestions from citizens present on any item not on the agenda. None 6. Action on a Public Gathering Permit for 2015 Running of the Bays Half Marathon and 5K special event on September 12, 2015 Mayor Wegscheid recused himself because he is one of the event organizers and handed the gavel to Acting Mayor Heidi Gesch. Wegscheid addressed the Council and said lasts year's inaugural race raised $500 for WECan and over $1,000 for Our Lady of the Lake Church. This year's race will start at 3 -1716- Mound City Council Minutes — June 9, 2015 Grandview Middle School on September 12th and include a half marathon and 5K. Wegscheid stated more people signed up already than participated last year and he encouraged people to sign up at the website www.runningofthebays.com. MOTION by Salazar, seconded by Gillispie, to approve the public gathering permit for the 2015 Running of the Bays Half Marathon and 5K special event on September 12, 2015, subject to the conditions required by Staff. All voted in favor: Gillispie, Salazar, Gesch and Peterson. The following voted against: none. The following abstained: Wegscheid. Motion carried. Mayor Wegscheid took his seat again at the dais. 7. Sarah Smith, Comm_ unity Development Director, with a status report on nuisance Pausche addressed the Council on behalf of Smith. Pausche reviewed the possible actions the Council gave the property owner at the prior meeting. Pausche stated Scott Qualle, Building Inspector, confirmed the property owner has finished the roof and the painting was nearly complete and that Qualle the conditions were met so no need for further action. 8. Terry Blount, WeCAB Board of Directors, requesting action on a matching grant from the City of Mound Terry Blount, 1390 Cherry Place, Onono, said WeCAB is a non - profit organization providing affordable transportation to people who can't drive. WeCAB operates primarily with volunteer drivers in the Mound area and recently expanded to eastern Carver Co. Blount stated the volunteer staff consists of 25 drivers and 6 -7 dispatchers and paid staff consists of 2 part-time staff in Administration and Finance and eventually an Executive Director. Many of WeCAB rides go to Ridgeview Medical Center who gave a $20K matching grant. in addition, WeCAB provides trips to non - Ridgeview medical facilities, churches, grocery stores and other needed activities. WeCAB provides on average 288 rides per week with 1300 volunteer hours who drive over 21,000 miles. Charges for these services are based on income but most passengers do not pay. Blount requested a matching grant from the City. Mayor Wegscheid complemented the program and the volunteers who have created a great asset to the community. Gillispie said WeCAB often attends Westonka Community and Commerce meetings, but usually only asks for volunteer drivers and never asks for a contribution from area businesses and asked if Mr. Blount was aware of this. Mr. Blount acknowledged more work does need to be done on fundraising and will take note of this situation. Mayor Wegscheid asked how many other organizations are being asked and what amount is being asked of Mound. Blount stated the organization is making the rounds to other cities. He has been to Orono and Maple Plain and plans on addressing the city councils of St. Bonifacius, Minnetrista and the cities in eastern Carver County. Wegscheid explained the City budget constraints and said the funding request needs to be part of the budget discussions so that the request is planned for by the City. Gillispie noted other non - profits located within the City are also seeking funds. She stated the Council should consider the WeCAB request as a part of the budget discussion and she wants to be sure the City is consistent in dealing with funding requests from all organizations. -1717- Mound City Council Minutes — June 9, 2015 Mayor Wegscheid noted the Council also requests financial information of groups seeking contributions from the City. P) Jim Reuper, 4815 Island View Drive, stated Judd Bracket from the LMA was also present to answer questions. Wegscheid asked how long Reuper has been involved and Reuper said 5 — 6 years with the LMA and a visitor and home owner for 33 years. Reuper noted when he rebuilt a cabin into a retirement home he was required to put 4 feet of rock on the driveway to keep it pervious and that it works well. Reuper stated the Lake has undergone many changes through those 33 years including the increase in noxious weeds. Reuper said the chemical treatments have been used for 5 years and are working but the cost is rising. Mayor Wegscheid asked how the bays are chosen for treatment. Judd Bracket, 125 Woodpecker Ridge Road, Tonka Bay, said he is a bay captain for Gideon's Bay, and each bay is independent and has its own checking account with the LMA. Bracket stated DNR has put a stop to any more bays to be treated than the original three bays of Phelps, Carmens, and Grays. Reuper said they were thought to be the worst of all the bays for milfoil. Bracket stated the different chemicals or herbicides used to treat the weeds are EPA/ DNR approved and have been used for many years and are designed to treat milfoil. Wegscheid said the 2015 funds can be released but that the 2016 amount needs to be part of the budget discussion /workshop and asked why the DNR does not allow the treatment of other Lake Minnetonka bays in Mound. Gesch said her understanding was the higher contribution levels given previously by the City were meant to get the program started with the thought future funding would be reduced. A. Request to release the 2015 budgeted milfoil treatment funds ($3,000) MOTION by Salazar, seconded by Gesch, to direct staff to release the 2015 budgeted funds to the LMA. All voted in favor. Motion carried. B. Request to budget additional funds in 2016 Wegscheid said it will be part of the 2016 budget discussion. Bracket stated a Lake Improvement District (LID) was created for St. Alban's Bay where a board of directors is formed to manage and distribute the costs among benefiting property owners. Salazar said he is fundamentally opposed to that concept and expressed concern about creating another arm of government. Bracket said it has been offered as an alternative because fundraising efforts tend to become less effective over time. im Roger Schmitz from CenterPoint Energy read an award letter and presented the Chief with a check for $2,500. Fire Chief Greg Peterson explained the multi -gas monitor's help the Fire Department check CO2, Oxygen, Hydrogen Sulfide among other levels of gases. The Chief 1718- Mound City Council Minutes — June 9, 2015 said the monitors are used on a weekly basis and are calibrated monthly and that the new equipment makes recalibration easier as the old monitors are at an end of their useful lives. A. MOTION by Salazar, seconded by Gesch, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 15 -68: RESOLUTION TO FORMALLY ACCEPT A CENTERPOINT ENERGY COMMUNITY PARTNERSHIP GRANT IN THE AMOUNT OF $2,500 TO PARTIALLY FUND MULTI -GAS ATMOSPHERE MONITORS AND A CALIBRATION TESTING STATION 11. Chief Pederson thanked the Council for participating in the NIMS (emergency management) training on April 15 and April 22. The total training lasted 4 hours and is targeted for public officials. The Chief handed out certificates and an updated Mound emergency contact information cards for Council Members to carry. Pederson presented information to the Council on what to do and what duties the City Council will need to perform in the event of an emergency. Chief thanked the Council again for their participation. Mayor Wegscheid thanked the Fire Department and Field Officer Stewart Simon, in particular, for conducting the training. 12. Simmons discussed the report on Preparation of Plans and Specifications for the Wilshire Boulevard Trunk Watermain Upgrade Project which will include the Metropolitan Council Environmental Services (MCES) sharing project costs. MCES requested the sharing of project costs as they will be doing their work on Wilshire Boulevard and the City wanted to move up City timeline for the project to coincide with the tear up of Wilshire. Simmons said the Watermain work will increase water flow in an area of the Island which needs improvement and when complete will allow the current City booster pump and standpipe on the Island to be eliminated. These improvements will expand water flow by increasing the diameter of the piping. Simmons also highlighted other reasons for moving the timing of the project up including the planned Hennepin County mill and overlay and subsequent moratorium on projects that would not allow the project to be completed before 2022. Hanson asked Pausche to respond to the question of increased utility rates. Pausche stated the decision to pay for the Watermain Project would not necessarily mean a large utility rate increase and referenced the Bolton and Menk study presented last October about the smoothing of rate increases over time and that she did not expect a significant impact. in addition, Pausche less of the street improvements could be allocated to the utility funds to manage rates since street improvement bonds mature faster. Pausche also noted that $300K in savings has already been realized on the CIP projection that was presented in October. MOTION by Salazar, seconded by Gesch, to approve the following resolution. Giilispie asked to confirm Option 3 would not be bid and Simmons said no, that Option 3 was included to show a comparison if the project was stand alone without MCES sharing costs. All voted in favor. Motion carried. -1719- Mound City Council Minutes — June 9, 2015 RESOLUTION NO. 15 -69: RESOLUTION RECEIVING REPORT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE WILSHIRE BOULEVARD TRUNK WATERMAIN UPGRADE PROJECT, CITY PROJECT NO. PW -15 -11 13. Kvilvang broke out the purposes of the bonds which fund street and retaining wall improvements over 15 years as well as utility improvements over 20 years. Kvilvang stated Standard and Poor's bond rating for the City was AA Stable in 2014 and it has been assumed the rating will remain the same. The bonds will go on sale July 28tH MOTION by Salazar, seconded by Gesch, to approve the following resolution. All voted in favor. Motion carried. A. RESOLUTION NO. 15 -70: RESOLUTION PROVIDING FOR THE SALE OF $8,785,000 GENERAL OBLIGATION BONDS, SERIES 2015A Kvilvang said the original bonds that were issued for the construction of a municipal parking ramp were the only financing vehicle available at the time. Now there is a tax abatement bond vehicle which will provide for significant interest savings estimated at over $370,000 over the next 20 years. MOTION by Salazar, seconded by Gesch, to approve the following resolution. All voted in favor. Motion carried. 14. B. RESOLUTION NO. 15 -71: RESOLUTION PROVIDING FOR THE SALE OF $2,715,000 GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2015B A. FIN -001 Investment Policy - no action B. FIN -002 Fund Balance Policy - no action C. FIN -003 Procurement Policy Pausche stated that this document is an attempt to capture when staff should come to the City Council for advance approval and to clarify expectations. The policy requires staff to obtain advance approval by the Council for items which aren't "normal and customary" versus expenses which are typical and part of the approved budget. In addition, any contract which is for more than one fiscal year will be approved in advance by the Council. Discussion ensued on what is the definition of "normal and customary." Pausche said she will add language to this policy to clarify, including the requirement of providing a list of approved consultants as part of the budget process. Any consultant not on the list will be brought to the Council for advance approval. -1720- Mound City Council Minutes —June 9, 2015 Gillispie asked for the word "cumulative" to be added to the threshold of when change orders are brought back to the Council for approval. Mayor Wegscheid requested every construction contract contain language regarding the approval of change orders by the Council. Pausche said the changes will be made and the policy will be put on the next Consent Agenda for approval. D. FIN -004 Staff Expense Reimbursement Policy Pausche stated the State Auditor requires a Council approved policy in this area and found no record of Council approval previously. Staff will provide a quarterly report of conferences, training and travel of City staff by department starting June 30 as requested by the Finance Committee. MOTION by Salazar, seconded by Gesch to approve FIN -004 Staff Expense Reimbursement Policy. All voted in favor. Motion carried. E. FIN -005 Credit Card Purchasing Policy Pausche state the Finance Committee recommended changes which have been reflected and shared with department heads. MOTION by Salazar, seconded by Gesch to approve FIN -005 Credit Card Purchasing Policy. All voted in favor. Motion carried. F. FIN -006 Elected Official Out -of -State Travel Policy This policy also is required by the State Auditor. This policy was approved previously by the City Council. Language was added and presented in the agenda packet. MOTION by Gesch, seconded by Salazar to approve amendments to the FIN -006 Elected Official Out -of -State Travel Policy. All voted in favor. Motion carried. G. FIN -007 Official Employee Out -of -State Travel Policy - no action H. FIN -008 Mobile Device Policy Pausche stated that the state contract has kept costs manageable. Staff who do go over the minimums are required to reimburse the City. MOTION by Salazar, seconded by Gesch to approve FIN -008 Mobile Device Policy. All voted in favor. Motion carried. 15. Catherine Pausche, Director of Finance and Administrative Services, requesting action on a resolution to approve a network upgrade project Pausche stated this item is in the 2015 budget but is being brought back to the Council for approval because of an increase in scope in order to ensure a comprehensive upgrade. The proposed contract with Five Technology will be for five years. Pausche received two quotes and had feedback and discussions with other vendors while researching vendors. The other vendor quote was higher for network replacement and ongoing support costs. Pausche noted Microsoft Outlook email will be moved to the "Cloud" rather than the physical server which will free up server space and reduce staff downtime. The City has worked with Five Technology over the past seven years and the company is very familiar with the City's needs. 1721- Mound City Council Minutes — June 9, 2015 MOTION by Salazar, seconded by Gillispie, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 15 -72: RESOLUTION AUTHORIZING CITY MANAGER TO ENTER INTO A CONTRACT WITH FIVE TECHNOLOGY FOR A NETWORK UPGRADE PROJECT AND ON -GOING SUPPORT 15A. (Added) Catherine Pausche, Director of Finance and Administrative Services, requesting discussion and action on a sign permit for the Mound Westonka Rotary. Pausche stated that Community Development Director Sarah Smith continues to work with the Mound Westonka Rotary on the Harbor District improvements. The Rotary is holding the July 9th Music in the Park in the Harbor District to showcase the improvements to the Harbor District and wanted to install "semi- permanent" signs. Therefore, they are asking for the Council's approval to begin production on the signs, subject to Staffs approval on the final conditions of placement/size. MOTION by Gesch, seconded by Salazar, to direct staff to amend the Limited Use Agreement approved at the May 12, 2015 Council Meeting, between the City of Mound, the Mound Housing and Redevelopment Authority and the Rotary Club of Mound - Westonka, to add proposed signs subject to conditions set by Staff and the city code and subject to all conditions set forth in the Limited Use Agreement. All voted in favor. Motion carried. 16. Information /Miscellaneous A. Comments /reports from Council Members /City Manager Hanson announced the Spirit of the Lakes festival is still in need of volunteers for short shifts in various capacities. The festival is July 16 -18. Hanson highlighted activities at the festival including the beer fest which is new in 2015. Mayor Wegscheid stated he and Council Member Gesch went to the Orono Police Commission training and highly recommended the training to the other council members. B. Minutes: Planning Commission - May 5, 2015 C. Reports: Orono Police Commission Meeting Agenda - June 10, 2015 Finance Department - May 2015 YTD D. Correspondence: Memo from Sarah Smith regarding location change for July 9th Music in the Park 17. Ad_ iourn MOTION by Gesch, seconded by Gillispie, to adjourn at 10:03 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk Mayor Mark Wegscheid -1722- 86 N UU, Consulting Engineers & Surveyors 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 -1172 Phone (952) 448 -8838 • Fax (952) 448 -8805 www.boiton- menk.com July 8, 2015 Ms. Kandis Hanson, City Manager City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2014 Street and Utility Improvement Project — West Three Points Blvd. Utilities City Project No. PW -14 -01 Pay Request No. 3 Dear Ms. Hanson: Please find enclosed Pay Request No. 3 from Geislinger & Sons, Inc. for work completed on the 2014 Street, Utility and Retaining Wall Improvement Project — West Three Points Boulevard Utilities, from May 26, 2015 tluough June 30, 2015. We have reviewed the contractor's request, verified quantities and recommend payment in the amount of $457,973.51 to Geislinger & Sons, Inc. Sincerely, BOLTON & MENK, INC. Daniel L. Faulkner, P.E. City Engineer cc: Eric Hoversten, Director of Public Works Catherine Pausche, Director of Finance -1723- DATE: 71612015 CONTRACTOR'S PAY REQUEST NO. 3 CONTRACTOR Geislinger & Sons 2014 STREET IMPROVEMENTS - WEST THREE POINTS BLVD UTILITIES OWNER City of Mound CITY PROJECT NOS. PW -14 -01 ENGINEER Bolton & Menk BMI PROJECT NO. C12.107130 FOR WORK COMPLETED FROM 5126/2015 THROUGH 6/3012015 TOTALAMOUNT BID.............. ............ . ........ ......... ....... -- ....... ... .......... ... .... ............ .... ......... ..... ............................... $ 920,288.89 APPROVEDCHANGE ORDERS .............................................................................. ............................... $ - CURRENT CONTRACT AMOUNT... ........................................................................ ._............................. $ 920,286.89 TOTAL, COMPLETED WORK TO DATE ..................................................................................... ............................... $ 814,409.67 TOTAL, STORED MATERIALS TO DATE ....... ...... . ........ ........ ......... . .... ...... ... ..... -..... ... .......... .....- . ....... I-- ...... ........ $ - DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED.............................. ............................... $ - TOTAL, COMPLETED WORK & STORED MATERIALS .......... ......... ....... ..--.. ... .... ... .......... ..... . ...... ..I .... .-- .... ........ $ 814,409.67 RETAINEDPERCENTAGE 5% 1 ...................................... ..... - ........... ... ......... .... ......... ... .................. , $ 40,720.48 TOTALAMOUNTOF OTHER DEDUCTIONS ......................................................................... ............................... $ NET AMOUNT DUE TO CONTRACTOR TO DATE.... ............ -.. ... ,.. ..... .... ..... ....... ..... .... .... ....... . .. ....... .... ........ ..... .... . $ 773,689.19 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES ....... . ........ ... ....... . ......... . ... . ..... .... ........ ...... ...... ................ ..:...... $ 315,715.68 PAY CONTRACTOR A$ ESTIMATE NO. 3 ................................................................................. ............................... $ 457,973.51 Certificate for Payment I hereby certify that, to the best of my knowledge and belief, all Items quant8les and prices of work and material shown on INS Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the amount for the Final Estimate, that the provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. Contractor. Gelslinger & Sons, Inc. 511 Central Ave. S. PO Box 437 Watkins, MN 55389 n By Name Title Date '7 -/ -15 CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & MENK,.INC., ENGINEERS, 26338 SHADOW LN, SUITE 200, CHASKA MN 55318 - -1�% �(7iVC- By c.1= 1� /� , PROJECT ENGINEER Daniell L. Faulkner Date " -7-206 / APPROVED FOR PAYMENT: Owner: CITY OF MOUND By Name Title Date -1724- VA Consulting Engineers & Surveyors 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 -1172 Phone (952) 448 -8838 • Fax (952) 448 -8805 www.bolton- menk.com July 8, 2015 Ms. Kandis Hanson, City Manager City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2014 Street, Utility and Retaining Wall Improvement Project — East Three Points Blvd. City Project No. PW -14 -01 Pay Request No. 5 Dear Ms. Hanson: Please find enclosed Pay Request No. 5 from GMH Asphalt Corporation for work completed on the 2014 Street, Utility and Retaining Wall Improvement Project — East Three Points Boulevard, from November 27, 2014 through June 30, 2015. This project is substantially complete and therefore the retainage has been reduced from 5% to 2 %. The amount retained is now $28,510 which is adequate to cover the minor items left to be done. We have reviewed the contractor's request, verified quantities and recommend payment in the amount of $170,500.11 to GMH Asphalt Corporation. Sincerely, BOLTON & MENK, INC. Daniel L. Faulkner, P.E. City Engineer cc: Eric Hoversten, Director of Public Works Catherine Pausche, Director of Finance -1725- DATE: 7/112015 CONT'RACTOR'S PAY REQUEST NO. 5 2014 STREET IMPROVEMENTS - EAST THREE POINTS BLVD CITY PROJECT NOS. PW- 14 -01, 14 -02 BMI PROJECT NO. 012.107130 FOR WORK COMPLETED FROM 11/2712014 THROUGH 6130/2015 TOTAL AMOUNT BID............ APPROVED CHANGE ORDERS.................................... .............. - ........... CONTRACTOR GMH Asphalt Corp_ OWNER City of Mound ENGINEER Bolton & Mack ..... _..._ ...................... $ 1.479,671.33 ................. _.... _... $ 16.196.00 CURRENT CONTRACT AMOUNT ... --- ... ....... .............................. ... ...... ........... .... .. ..... ..,..... .... ............ $ TOTAL. COMPLETED WORK TO DATE, ..... --- .................. -- .......... --- .................................. ............................... $ TOTAL, STORED MATERIALS TO DATE .... ... ........................................... ... ................... .... - ..... ............ ... DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED ...... ..._ - .... ....... .... ....._..... $ TOTAL, COMPLETED WORK & STORED MATERIALS.. ...... - ... ........ RETAINED PERCENTAGE ( 2'A ) -- ........................... TOTAL AMOUNT OF OTHER DEDUCTIONS .- ...-- .............. NET AMOUNT DUE TO CONTRACTOR TO DATE ................. TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES .......... PAY CONTRACTOR AS ESTIMATE NO. 5 ............................. Certificate for Payment $ E 1,497,867.33 1,425,479.64 1,425,479.64 28.509.59 1,396,970.05 1226,469.94 .. ............ ............_....... ........................._..... $ 170.500.11 I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in hill accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the amount for the Final Estimate, that the provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. Contractor GMH Asphalt Corporation 9'180 Lake Town Road By 7as a. 1 ` �-- Title\) T Date -7—R- 1 5- CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & ME INC., ENGI ERS, 2138 SHADOW LN, WITE 200, CHASKA MN 55318 By ,•`L 'f�r�_. , PROJECT ENGINEER Daniel L. cFaulkne°r� Date % 9 APPROVED FOR PAYMENT: Owner. CITY OF MOUND By Name Title Data -1726- 86 K �� Consulting Engineers & Surveyors " / \ 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 -1172 Phone (952) 448 -8838 • Fax (952) 448 -8805 www.bolton- menk.com July 8, 2015 Ms. Kandis Hanson, City Manager City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2015 Street, Utility & Retaining Wall Improvements — Grandview Blvd. & Tuxedo Blvd. City Project Nos. PW- 15 -02, PW -15 -01 Pay Request No. 1 Dear Ms. Hanson: Please find enclosed Pay Request No. 1 from Geislinger & Sons, Inc. for work completed on the 2015 Street, Utility and Retaining Wall Improvement Project — Grandview Boulevard and Tuxedo Boulevard from June 1, 2015 through June 30, 2015. The amount shown as "MCES Amount Due To Contractor" will need to be invoiced to the Metropolitan Council, along with a progress report, in accordance with the Construction Cooperative Agreement number 15I032, and processed as a re- imbursement to the City. We have reviewed the contractor's request, verified quantities and recommend payment in the amount of $150,654.80 to Geislinger & Sons, Inc. Sincerely, BOLTON & MENK, INC. Daniel L. Faulkner, P.E. City Engineer cc: Carlton Moore, Director of Public Works Catherine Pausche, Director of Finance -1727- DATE: 7/6/2015 CONTRACTOR'S PAY REQUEST NO. 1 CONTRACTOR Geislinger & Sons, Inc 2015 STREET, UTILITY & RETAINING WALL IMPROVEMENTS OWNER City of Mound CITY PROJECT NO PW- 15 -01, PW- 15 -02, PW -15 -03 ENGINEER Bolton & Menk BM[ PROJECT NO. C12.108886, 012.108887 FOR WORK COMPLETED FROM 6/1/2015 THROUGH 6130)1015 TOTALAMOUNT BID............. ............................................................... ............. ..... --................................................ $ 3,682.938.26 APPROVED CHANGE ORDERS+ EXTRA WORK ....................................................... ............................... $ - CURRENT CONTRACT AMOUNT... ... ...... .............. ...................................................... ........................ $ 3,68$936.25 TOTAL, CITY COMPLETED WORK TO DATE $ 150,790.84 TOTAL, MCES COMPLETED WORK TO DATE $ 7,793,16 TOTAL, COMPLETED WORK TO DATE ....... - ..................... . ...... . ........... :... ................. ........ ............... .......................... $ 158,584.00 TOTAL, MOUND STORED MATERIALS TO DATE $ TOTAL, MCES STORED MATERIALS TO DATE $ TOTAL, STORED MATERIALS TO DATE .................................................................................... .............................. $ MOUND DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED $ MCES DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED $ DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED., ........................ ...... .......... ..................... $ - TOTAL, MOUND COMPLETED WORK & STORED MATERIALS $ 150,790.84 TOTAL, MCES COMPLETED WORK & STORED MATERIALS $ 7,793.16 TOTAL, COMPLETED WORK & STORED MATERIALS ............................................................... ............................... $ 158,584.00 MOUND RETAINED PERCENTAGE 1 5.0% ) $ 7,539.54 MCES RETAINED PERCENTAGE ( 5.0% ) $ 389.66 RETAINED PERCENTAGE 5.0% ) ..................................................................... ............................... $ 7,929.20 MOUND AMOUNT OF OTHER DEDUCTIONS $ - MCES AMOUNT OF OTHER DEDUCTIONS $ - TOTAL AMOUNT OF OTHER DEDUCTIONS ............................................ ..................................................... .......... $ - MOUND AMOUNT DUE TO CONTRACTOR TO DATE $ 143,251.30 MCESAMOUNT DUE TO CONTRACTOR TO DATE $ 7,403.50 NETAMOUNT DUE TO CONTRACTOR TO DATE... .................................................................. ......- .......................- $ 150,654.80 TOTAL, MOUND AMOUNT PAID ON PREVIOUS ESTIMATES $ - TOTAL, MCES AMOUNT PAID ON PREVIOUS ESTIMATES $ . TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES ...... .................... ......... ....... - ...... ........... ....... ............,.................. $ - CITY OF MOUND THIS ESTIMATE $ 143,251.30 MCES THIS ESTIMATE $ 7,403.50 PAY CONTRACTOR AS ESTIMATE NO. 1 _ ..............................................................._........_.... ............................... $ 150,654.80 -1728- Certificate for Payment 1 hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the amount for the Final Estimate, that the provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. Contractor: Geislinger & Sons, Inc 511 Central Ave. S. P.O. Box 437 Watkins, MN 55389 Name Title Date 7 -7.. 15 CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & MENK, INC., ENGINEERS, 2638 SHADOW LN, SUITE 200, CHASKA MN 55318 BY a C.O& ENGINEER Daniel L. Faulkner LX.fI Date APPROVED FOR PAYMENT: Owner CITY OF MOUND By -1729- L_ 8L )ll�` Consulting Engineers & Surveyors " , ` 2638 Shadow Lane, Suite 200 - Chaska, MN 55318 -1172 Phone(952)448- 8838- Fax(952)448 -8805 www.bolton- menk.com July 8, 2015 Ms. Kandis Hanson, City Manager City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2015 Crack Sea] Project City Project No. PW -I5 -07 Pay Request No. I and Final Dear Ms. Hanson: 705 Please find enclosed the Invoice from Precision Seal Coating for crack seal work recently completed on Ridgewood/Idlewood/Highland and the SW Island area streets, with the exception of Windsor Road, east of Tuxedo Boulevard as the contractor ran out of material. We have reviewed the contractor's request, verified quantities and recommend payment in the amount of $6,187.50 to Precision Sealcoating Inc. Sincerely, BOLTON &nMEENK, INC.. Daniel L. Faulkner, P.E. City Engineer cc: Eric Hoversten, Director of Public Works Catherine Pausche, Director of Finance -1730- 1'�ecCt' %-ro'i5 Ucl „sci gaP, 7�u�Ao� PRECISION Sealcoating Inc. Date: 7/2/2015 This Is A Invoice TO: City Of Mound (MN) FOR: 2015 Crack Repair Bill 5341 Maywood Road Contact: Dan Faulkner Mound, MN 55364 Phone: 1- 952 - 448 -8838 1- 612 -756 -3382 Fax: 1- 952 - 448 -8805 I DESCRIPTION I AMOUNT I Invoicing For The Work Performed Attention: Dan Faulkner (1-612-756-3382) All Work Completed On Schedule Per Contract Contract For The 2015 Crack Filling Bid That Was Complete As Per Cities Budget 4,500 Pounds Applied @ $1.375 Start Date & Completed: 7 -1 -2015 Invoice Number: #1064 See Attached Street Maps Thanks Again Precision's 0 Date: 7/2 /2015 FEDERAL ID# 39 -18 -14017 STATE ID# 514407 �T $6,187.50 Make all checks payable to: Precision Seakoating Inc. Payment is due within 30 days of Invoice upon completion. Payments not received when due will incur a late payment charge that will be computed at the rate of 18% APR. If you have any questions concerning this please contact Bob Wedde Owner (920) 229 -3306 Thank you for your Business! N6450 River Road PHONE (920) 229 -3306 Princeton, WI FAX (920) 295 -6709 54968 -1731- I Consulting Engineers & Surveyors " 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 -1172 Phone (952)448- 8838• Fax (952) 448 -8805 www.bolton- menk.com July 8, 2015 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2015 Seal Coat Project City Project No. PW -15 -08 Award of Contract Dear Mayor and Members of the City Council: The streets to be seal coated include the Ridgewood /ldlewood /Highland route which was reconstructed as part of the 2011 Street Reconstruction Project. The contractor is required to complete this work by August 31, 2015. The streets must be swept within one to three days. This will be followed by the second sweeping, required to be completed by September 10, 2015. Quotes were received for the 2015 Seal Coat Project on June 18, 2015. There are basically four qualified contractors that do nearly all of the seal coating work in the metro area and they were all contacted to see if they would submit a quote for the Mound project. Two of them responded that they were too busy, one did not respond and the fourth submitted a quote as follows: 1. Allied Blacktop Company $24,148.00.00 The low quote is slightly less than the engineer's estimate of $24,800.00. Allied Blacktop, out of Maple Grove, MN has successfully completed several seal coat projects throughout Minnesota including the City of Mound's 2010, 2011, 2013 and 2014 Seal Coat projects. It is our recommendation to award the 2015 Seal Coat Project to Allied Blacktop Company in the amount of $24,148.00. A resolution is included recommending award of contract in this amount to Allied Blacktop Company. The City Seal Coat fund of approximately $50,000 is sufficient to cover all project related costs. Sincerely, Bolton & M /e�nk, Inc. l Daniel L. Faulkner, P. E. City Engineer cc: Eric Hoversten, Director of Public Works DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer -1732- CITY OF MOUND RESOLUTION NO. 15- RESOLUTION AWARDING CONTRACT FOR 2015 BITUMINOUS SEAL COAT IMPROVEMENT PROJECT WHEREAS, the City has an annual road maintenance program consisting of crack repair and seal coating that is contracted work and funded by the City's Seal Coat Fund; and WHEREAS, the Seal Coat Fund will have a balance of approximately $50,000 which is sufficient to fund all project related costs for both the Crack Repair project and the Seal Coat project; and WHEREAS, this type of road maintenance is typically completed initially on streets that are four to six years old; and WHEREAS, the 2015 Seal Coat project area includes the Ridgewood /ldlewood /Highland portion of the bituminous streets reconstructed with the 2011 Street Reconstruction Project but not the SW Island area streets due to budget constraints; and WHEREAS, the Seal Coat Project was estimated to cost less than $100,000, the statutory limit requiring public advertisement for bids; and WHEREAS, quotes were solicited from four qualified contractors and received on June 18, 2015 at the office of Bolton & Menk, Inc. and tabulated as follows: Allied Blacktop Company $24,148.00 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota, to award the contract for the 2015 Bituminous Seal Coat Improvement Project to Allied Blacktop Company, out of Maple Grove, MN in the amount of $24,148.00. Adopted by the City Council this 14th day of July, 2015. Attest: Catherine Pausche, City Clerk Mayor, Mark Wegscheid -1733- CITY OF MOUND RESOLUTION NO. 15- RESOLUTION AWARDING CONTRACT FOR 2015 BITUMINOUS SEAL COAT IMPROVEMENT PROJECT WHEREAS, the City has an annual road maintenance program consisting of crack repair and seal coating that is contracted work and funded by the City's Seal Coat Fund; and WHEREAS, the Seal Coat Fund will have a balance of approximately $50,000 which is sufficient to fund all project related costs for both the Crack Repair project and the Seal Coat project; and WHEREAS, this type of road maintenance is typically completed initially on streets that are four to six years old; and WHEREAS, the 2015 Seal Coat project area includes the Ridgewood /ldlewood /Highland portion of the bituminous streets reconstructed with the 2011 Street Reconstruction Project but not the SW Island area streets due to budget constraints; and WHEREAS, the Seal Coat Project was estimated to cost less than $100,000, the statutory limit requiring public advertisement for bids; and WHEREAS, quotes were solicited from four qualified contractors and received on June 18, 2015 at the office of Bolton & Menk, Inc. and tabulated as follows: Allied Blacktop Company $24,148.00 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota, to award the contract for the 2015 Bituminous Seal Coat Improvement Project to Allied Blacktop Company, out of Maple Grove, MN in the amount of $24,148.00. Adopted by the City Council this 14`h day of July, 2015. Attest: Catherine Pausche, City Clerk- Mayor, Mark Wegscheid -1734- MEMORANDUM Date: July 8, 2015 To: Honorable Mayor and City Council From: Catherine Pausche, Finance Director /Clerk/Treasurer Subject: Revised FIN-003 Procurement Policy At the June 23rd Council meeting, a series of financial policies where reviewed and approved by the City Council. Staff was asked to revise FIN-003 Procurement Policy for the following: 1) To add clarification on what is "normal and customary" expenditures (see Section 1.7.1 (4) and 6.1) 2) Require additional language in construction contracts for change order approvals (see Section 1.7.2) 3) Add a section to address contract for services with non - profits (see Section 6.2) - this was suggested by Staff. All changes have been highlighted and underlined. We will continue to work on a process to formalize the process by which non - profits can request money from the City, with the contract for services being the end result of those that are approved. Staff will also work to ensure we have contracts with agencies for which funds have already been approved. Please let Catherine know if you have any questions regarding these matters at (952)472 -0633 -1735- PROCUREMENT POLICY Original Adoption: _1_115 Reviewed/Updated: n/a Reference No. FIN-003 Section 1. Purchasing Guidelines 1.1 Purpose To provide formalized guidelines to ensure a procurement system of quality and integrity; provide for the fair and equitable treatment of all persons or firms involved in purchasing by the City of Mound ( "the City "); ensure that supplies and services (including construction) are procured efficiently, effectively, and at the most favorable prices available to the City; promote competition in contracting; and assure that the City's purchasing actions are in full compliance with applicable Federal, State, and local laws. 1.2 Definition The term "procurement," as used in this Policy, includes the procuring, purchasing, leasing, or renting of: (1) goods, supplies, equipment, and materials, (2) construction and maintenance; consultant services, (3) Architectural and Engineering (A/E) services, (4) social services, and (5) other services. The standards in this manual are minimum standards to ensure fiscal responsibility. Departments may set more restrictive procedures to meet their own budgetary accountability. 1.3 ADA Compliance The City of Mound is subject to the provisions of the Americans with Disabilities Act (ADA). In general, the city will consider the needs of people with disabilities as it purchases equipment and configures work and public areas. 1.4 Related Policies Additional policies that relate to this purchasing policy and should be referenced in accordance with such, include: • Staff Expense Reimbursement Rules • Official Employee Out -of -State Travel Policy • Elected Official Out -of -State Travel Policy • Mobile Device Policy • Credit Card Purchases -1736- 1.5 Pre - Approved Expenditures The city council has pre- approved payments that occur in the normal course of business through the budget approval process that the city is contractually /legally obligated to pay. Examples include utility related expenditures for vendors such as Minnegasco, Northern States Power, Metropolitan Council Environmental Services, Republic Services (garbage and curbside recycling), Frontier, Mediacom and Verizon. Payroll vendor examples include the United States Treasury, State of Minnesota, BCBS, PERA, and other similar companies related to salary and benefits. Finally, the liquor store does not get advance approval for purchase of products for resale (liquor, wine and beer). Any payments to these vendors that are outside the normal course of business will be presented to the City Council for individual approval. 1.6 Capital Projects /infrastructure Improvements Capital projects /infrastructure improvement projects are approved on a project by project basis by City Council resolution in the following sequence and are not part of the annual operating and capital expenditure approval process: • RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT • RESOLUTION RECEIVING FEASIBILITY REPORT • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS • RESOLUTION AWARDING CONTRACT • RESOLUTION PROVIDING FOR THE SALE OF GO BONDS (Amount = contract award, issuance costs and indirect costs /contingency) • RESOLUTION ACCEPTING PROPOSAL ON THE SALE OF G.O. BONDS • PAY REQUESTS BASED ON PERCENTAGE OF COMPLETION/ENGINEERING ATTESTATION APPEAR ON THE CONSENT AGENDA FOR APPROVAL Professional engineering and legal costs are indirect costs not part of the contract award. These expenditures are included in the claims approved at the regular council meetings. A quarterly report recapping year -to -date engineering expenses is provided in the Information /Miscellaneous /Report portion of the City Council agenda packet. Due to the complexity of street and infrastructure improvement projects, contracts are awarded based on estimates of linear footage, etc. During the course of the project, estimates can change and are subject to approval by the engineer /Public Works Director. Material variances or changes in scope are brought back to the Council for approval as an addendum to the contract. L] -1737- Section 1.7 Purchasing Guidelines 1.7.1 Quick Reference Guide - Assumes normal operating and capital expenditures within budget, excludes liquor product purchases Value of Purchase Quotations Weeded Payment Request Advance Approvals Options Needed Prior to Purchasing Less than $1000 Departmental Discretion Petty Cash < $25 Department Spv Yes (Note: City Manager Credit Card Finance No approves all training Check Request City Manager No and staff exp City Council No reimbursements) $1000 - $4,999 Departmental Discretion Credit Card Department Head Yes Check Request Finance No City Manager No City Council No $5,000- $24,999 Two Written Quotes or Check Request Department Head Yes RFP's Purchase Order Finance No City Manager Yes City Council No $25,000 - $99,999 Two Written Quotes or Check Request Department Head Yes RFP's for capital items, Purchase Order Finance Yes RFP's only for services City Manager Yes (see RFP Sec. 4.5 ) City Council No Greater than Sealed Bids, solicited by Check Request Department Head Yes $100,000 public notice Council Resolution Finance Yes accepting bid City Manager Yes City Council Yes Notes: (1) If a cooperative purchasing agreement is in place, quotations are not required, but the agreement being used should be documented. Examples: State of Minnesota Cooperative Purchasing Venture (CPV), LOGIS for employee benefits, NJPA, etc. (2) Formalized contracts or leases for a period exceeding one year must be approved by City Council resolution. (3) See Staff Expense Reimbursement Rules and Out of State Travel Policy for additional restrictions on employee related expenses and employee recognition events. -1738- 1.7.2 Quick Reference Guide - Unbudgeted Capital Expenditure Value of Purchase Quotations Needed Payment Request Options Approvals Needed Prior to Purchasing Unbudgeted Two Written Quotes, Check Request Department Yes Capital RFP's, or Sealed Bids Purchase Order Finance Yes Expenditures for over $100,000 Council Resolution City Manager Yes Greater than City Council Yes $5,000 Street/Infrastructure Performance Bonds Council Resolution City Council Yes Improvement required equal to Contracts contract price Change Orders/ All increases above Council Resolution City Council Yes Material $50,000 or 10% of the Amendments cumulative contract amount, whichever is less, via change order or otherwise, must be approved by a contract amendment approved by resolution and a vote taken to require or waive additional bond amounts The following is an excerpt from the GASB 54 Fund Balance Policy adopted in 2011 with regard to budgeted and unbudgeted operating expenditures: The adopted budget resolution indicates the amount that can be expended by each fund and is supported by detailed budget estimates for individual expenditure accounts, also referred to as "line items." Variances to budget in these line item expenses may occur as long as the fund remains at or above budgeted levels. If a fund is not expected to meet or exceed its budget, a budget revision at the fund level must be authorized by the City Council at the request of the City Manager. The Council, under Minnesota Statutes 412.731, can modify or amend the budget resolution if funds are available and a 4/5 vote is obtained. Therefore, operating expenditures can fluctuate between the line items but all must be considered normal and customary in the ordinary course of business. Extraordinary and material expenditures or operating expenditures that may cause the fund to exceed the approved budget amount will be approved by the Council with a resolution approving the purchase and then in the form of a budget amendment/revision if needed rd -1739- Section 2. Purchasing Practices 2.1 Ethics / Relations with Vendors The City of Mound holds its employees to the highest ethical standards. Purchases shall be conducted so they foster public confidence in the integrity of the city's procurement system, and open and free competition among prospective suppliers. In keeping with this value, employees should avoid the following practices when making purchases on behalf of the city: Circumventing competitive bidding requirements. Examples of this include: • Splitting purchases so that they can be made through several small purchases. • Using the emergency procedure process when no true emergency exists. • Using a `sole source' exemption when competition is available. Denying one or more vendors the opportunity to bid on a contract Examples of this include: • Using unnecessarily restrictive specifications. • Pre - qualifying bidders on a discriminatory basis. • Removing companies from a bidders list without just cause. • Requiring unnecessarily high bonding. Giving favored vendors an unfair advantage. Example of this include: • Providing vendors with information regarding their competition's offers in advance of a bid opening. • Making information available to favored vendors and not to others. • Giving un- favored vendors inaccurate or misleading information. Accepting gifts from vendors. • Minnesota Statutes §471.895 prohibits government employees from receiving gifts except where they are included as part of the cost of a product, good, or service provided (such as a meal provided as part of a conference). 2.2 Conflicts of Interest No employee, officer, Board member, or agent of the City of Mound or Mound HRA shall participate directly or indirectly in the selection, award, or administration of any contract if a conflict of interest, either real or apparent, would be involved. This type of conflict would be when one of the persons listed below has a financial or any other type of interest in a firm competing for the award: A. An employee, officer, Board member, or agent involved in making the award; -1740- B. His /her relative (including father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father -in -law, mother -in -law, son -in -law, daughter -in -law, brother -in -law, sister -in -law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, or half sister); C. His /her partner; or D. An organization which employs or is negotiating to employ, or has an arrangement concerning prospective employment of any of the above. Officers, employees, board members and agents are required to disclose any potential conflicts of interest and abide by the requirements as set forth in Minnesota Statutes 469.009,471.87, 471.88, and 471.89. Note: non - decision making employees may not do business with the City that is not part of their regular duties /payroll compensation, election judges excluded because they are governed by state statute. Section 3. Authorization The City of Mound has a decentralized purchasing program where individual departments are responsible for making their own purchases. Payment Authorization Process Determine the need for commodities and services. 2. Research the cost of the purchase and determine proper purchasing alternative. 3. Determine the appropriate fund /expense account and whether there is sufficient funds available. 4. Forward request to Department Head or Supervisor for approval. If purchase exceeds $5,000, pre - approval is needed by City Manager in the form of a signed purchase order. Exceptions: (1) capital expenditure itemized on the capital budget approved as part of the annual budget process and (2) purchase of liquor store inventory or public works materials that are a standard part of operations (3) emergency repairs to equipment (4) utilities or other contracted services where an agreement is effective and in place (engineering, network/software maintenance.) 5. Department Head or Supervisor forwards request for payment with invoice to the finance department for input into financial accounting system. 6. Finance produces check register /claims report that is included in the City Council agenda packet for approval by the City Council. 7. Checks are cut and mailed after City Council approval. -1741- Section 4. Purchasing Alternatives 4.1 Sealed Bids • A formal sealed bid procedure is required for all purchases in excess of $100,000 except professional services (engineering /architecture) and those on the State of Minnesota Cooperative Purchasing Venture (CPV) for things like heavy equipment. • A published notice of bid is required in the official city newspaper at least seven days in advance of bid opening. The published notice must state where the plans and specifications can be obtained by bidders and specifically, where the bid opening will be held. The notice may also be published on the city's official web site; however, this publication is in addition to the official newspaper publication. • All bid openings are to be administered by originating department. • The preparation of all specifications are to be the responsibility of the originating department. • Required authorization for plans and specifications is the responsibility of the originating department. • The city council must formally approve the bid contract. • The originating department then provides an electronic copy of the signed contract with the Clerk. 4.2 State, County and Other Cooperative Purchasing Contracts State Cooperative Purchasing Contracts — The City of Mound participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables participants to buy goods and services at a reduced cost under the terms of contracts already negotiated by the State of Minnesota. • The finance department has access to the releases and listings of products /services that can be purchased on state contract. • If it is determined that a product/service is on a state contract vendors should be told that the purchase will be made using that contract. When completing the purchasing paperwork, note that the purchase is per state contract and indicate the contract number. 4.3 Quotes If a purchase is estimated to exceed $5,000 but not to exceed $100,000, the purchase may be made either by obtaining two written quotes or issuing a Request for Proposal (RFP). Either the quote or response to the RFP should clearly identify the vendor, services being provided and cost. All such quotes /RFP responses must be forwarded to -1742- the finance department with the purchasing documents and will be retained for 7 years along with the invoice. 4.4 Emergency Emergency situations may arise where the normal purchasing process cannot be followed for the procurement of goods and services. An emergency must be a situation arising suddenly and unexpectedly which requires speedy action essential to health, safety, and welfare of the community, and not just an inconvenience. The City Council must adopt a resolution declaring the emergency. 4.5 Request for Proposals (RFP) RFPs are typically used to solicit proposals for professional services. Typical information to address in RFPs includes: Background and scope of the project Proposal requirements should include adequate information to allow for proper review and evaluation including: • Description of firm and qualifications, including any specialized experience related to the project. • A list of similar projects the firm has completed. • Project timetables including: estimate of hours, breakdown of hours by phase, and the city's expectation for a completion date. • Designation of a firm principal who will be in charge of the project. • Resumes for management and lead staff who will work on the project. • Statement that either no subcontractors are allowed or that all subcontractors will be identified and are subject to the city's approval. Estimate of cost to provide the service, outline of fee schedule and payment schedule. • Description of city's selection process. • City's evaluation criteria, which typically may include: • Quality and thoroughness of the proposal. • Similar past experience and /or expertise. • References • Cost estimate • The following statement must be included: The city reserves the right to reject any and all proposals, waive all technicalities and accept any proposal deemed to be in the city's best interest. • Submittal deadline: date, time, project name, and addressee. • Statement: "Proposers are solely responsible for delivery of their proposals to the city before the deadline. Any proposal received after the deadline will not be considered and will be returned." • Information about where questions should be directed. Note: Staff should make sure that all proposers are given the same information. If the city drafts the agreement, attach a copy of the agreement proposed to be used for the project. The agreement includes provisions to which the firm must agree, so it is -1743- important that they see the agreement up front. It is suggested that the RFP be submitted to the City Attorney or LMC Attorney for review prior to distribution. 4.6 Leases /Contracts All lease and contractual agreements need advance approval by the finance department and legal counsel. Lease /Contract periods for more than one year must be approved by City Council resolution. Lease /Contract documents shall not contain auto - renewal language unless deemed to be in the City's favor. 4.7 On -Line Purchases The following guidelines are recommended for purchasing products over the Internet: Only purchase from vendors that use secure servers for e- commerce. Most sites will have a disclaimer, but some do not have the disclaimer language. If in doubt, either send an e-mail to the vendor or call them. When using a credit card, follow the standard purchasing guidelines that are used when paying by credit card on the telephone. It is generally safe to use a credit card on the Internet, but be cautious - see the first item in this subsection. Section 5. Payment The City of Mound uses various processes in making payments for goods and services. 5.1 Standard Purchase Orders Purchase orders are used when required by the vendor to acknowledge the city's request for goods and services. A copy of the purchase order will be sent to the vendor when requested. Obtain purchase order /number from finance department along with necessary approvals. Once invoice is received and purchase order complete, return completed purchase order with invoice attached and authorization for payment to the finance department. Purchase orders are also required to be approved in advance by the City Manager for purchases between $5,000 and $100,000. 5.2 Invoices / Check requests Vendor payments are made only off of original invoices to avoid duplicate payment. Invoices must be included the proper authorization(s) and purchase order, written quotes, etc. Official Check Request Forms are used for claims that do not have an invoice, -1744- often to reimburse or refund a customer. 5.3 Immediate Payment The finance department policy is for bills to be paid on the claims list and the checks cut after Council approval has been received. For certain exceptions, immediate pay, also referred to as a "manual batch ", may be used under the following guidelines: immediate pay is for payments that need to be made prior to claims list. Such items include getting discounts, avoiding late charges (i.e.: credit card payments), purchases requiring payment with delivery, etc. Immediate pay checks are issued on a weekly basis, as needed. All requests for immediate pay checks must be submitted to the finance department prior to noon on Wednesday. Checks will be issued, mailed, or returned to the appropriate department on Thursdays. All of the regular documentation must accompany requests for immediate pay (purchase order, check request, invoice or expense voucher). 5.4 Blanket Purchase Orders, Charge Accounts, and House Accounts The city uses blanket purchase orders, charge accounts, and house accounts for frequently used vendors. This process requires submission of receipt with an account code and the appropriate approvals. All new open accounts must be authorized by the requesting department head and finance department (example: True Value, Super America and Jubilee Foods). 5.5 Statements The finance department tracks all statements — reviewing for old invoices or credits. For vendors where the city has open accounts, the finance department only pays once a month after matching invoices to the statement. All statements are to be mailed directly to the finance department. 5.6 Account Coding All requests for payment including check request, purchase order, or expense voucher must have an eleven digit code to process payment. Refer to department budget for reference of line item code. Helpful hints for completing payment process: Eleven digit code — 101 (fund) 41500 (department or project) 210 (expense line item - office supplies) Description - specific description of up to 30 characters. 10 -1745- • Vendor information and address. • invoice Number — important to prevent duplicate payment. • Computer generated material preferred. Handwritten is acceptable if legible. 5.7 Petty Cash • Used for reimbursement to employees for items $25 or less for expenditures made on behalf of the city. • An expense voucher must be completed, with a receipt attached, with proper departmental authorization obtained prior to reimbursement. • Reimbursements must be approved by a Department Supervisor. 5.8 Guidelines for Payment Processing • Invoices must be attached to the check request, purchase order, or expense voucher. • Processing of payments on claims - invoices are due by noon on the Tuesday before a City Council meeting, which are held the second and fourth Tuesday of the month. Payments are mailed by the Friday after the meeting. • Immediate pays are due by noon on Wednesday in the finance department, with checks issued the following day. • All requests for payments must have eleven digit code to process payment. Refer to department budget line item codes for proper coding. 5.9 Credit Cards Department Supervisors are issued a city credit card to allow for more efficient purchasing and to make purchases at businesses that no longer allow open accounts. To assist the finance department in ensuring consistency, accuracy, and thoroughness, credit card holders must follow the FIN -005 Credit Card Purchasing Policy. Credit cards should not be used for vendors who are typically paid by check from the City. 5.10 Electronic Funds Transfer Electronic Funds Transfer may be required in some cases to complete a business transaction. The funds are transferred electronically from the parties bank accounts. Some instances may include transactions with the State of Minnesota, a federal agency, another local government, bond payment agent or a closing agent in the purchase or sale of real estate. These transactions need to follow the same guidelines for payment processing in Section 5.9. 11 -1746- 5.11 Expense Reimbursement Expense vouchers are required for reimbursement to employees of city - related expenses on a monthly basis. If larger expenses are incurred, more than one voucher may be reimbursed in one month. All expense vouchers must contain proper account codes, department approval, and receipts must be attached where applicable. Please refer to the staff expense and out of state travel polices for further guidelines. Reimbursement requests in excess of 45 days from the date the expense is incurred may be denied. Section 6. Agreement Processing 6.1 Agreement Forms Agreements need to be reviewed by the city attorney unless they follow a previously used format. However, if attachments to the agreement modify the agreement or provide new terms, the agreement should be reviewed by the city attorney. The city attorney's review must occur prior to submission for a council agenda and /or signatures. • The city attorney must review an agreement if it is written on the other party's form, or if a special agreement is being drafted. • Please note: These provisions apply to ALL agreements, including maintenance agreements, service contracts, lease agreements, etc. Authorization Levels • The city manager is authorized to sign agreements within budget, less than $100,000, and with a term of less than one year, unless it is for a consultan Council authorization is required where a contract term is for greater than one year or the cost is $100,000 or over. The actual agreement must be attached to the resolution as an exhibit. Signatures /Official Records • Once the agreement is approved, the other party should submit the original of the agreement for signatures (as many original copies can be submitted as required, but the city requires one original copy for the responsible department). The agreement packet must include the agreement, any required bonds, and the certificate of insurance. The Department of Finance and Administrative Services will maintain a database of fully executed agreements. Once the agreement has been fully executed, a PDF with all the attachments must be submitted to the Department of Finance and Administrative Services to be stored in the central file database. The originating department may keep the original in the department files. Finance Department will maintain a master list of service contracts, including the effective dates, date the insurance expires, and any special conditions, for instance, if the agreement calls for performance by a specific date. 12 1747- 6 2 Contacts for Services- Social Services and Other Non - profits Section 7. Capital Outlay And Capital Assets 7.1 Capitalization Threshold Capital outlay purchases are for items costing more than $5,000, are a tangible asset, and have a life expectancy of more than one year. These items must be included in each department budget in expense account 5XX and become a recorded capital asset. It should be noted that delivery charges and sales tax must be included as a cost of the item purchased when determining if the purchase is a capital outlay item. The amount to record for that capital asset would be any charge "to place the asset in its intended location and condition for use." For example if the city were to purchase a street vehicle, all of the following would be considered part of that asset: the vehicle, warning lights, decals, delivery charges, sales tax, licensing, and any other costs to put the asset into its usable condition. Like items that are used together, for example — meeting room chairs, that are used together can also be bundled and considered a capital asset if the total value exceeds $5,000. 7.2 Acquisition All acquisitions should follow the city's capital replacement schedule when applicable. 7.3 Tracking and Transfer Once the asset is recorded on the city's financial accounting system, it is the responsibility of the assigned department to notify the finance department of any assets that have been transferred to a different department. In addition, at the end of the year, a physical count of all capital assets will need to be done by each department assigned assets. This count will be done at or near the end of the calendar year. Each department will be provided a list of assigned assets by the finance department. The count will then be made by the department with any discrepancies noted on the list 13 -1748- provided. 7.5 Deletion or Disposal of Capital Assets When an asset is sold or disposed of the assigned department must complete a capital asset disposal form with the required information in order for the finance department to remove the asset from the financial accounting system. This includes items that are disposed of with no sale or trade value. Once again disposals should follow the capital replacement policy of the city. Section 8. Disposal of Surplus Property 8.1 Auction or Trade In The city has the option to sell surplus items at a public auction, usually held by Hennepin County. The auction house will forward a tabulation of the bids received along with payment. The information is reviewed by the equipment manager and then the payment is forwarded to the finance department. A department may also trade in a vehicle when purchasing a replacement as long as the trade in value approximates fair market value. Any proceeds from a trade in are treated as a gain or loss on the sale of capital assets and are never used to reduced the basis of the replacement item. A capital asset disposal form must be filled out when an item sold at auction or traded in. 8.2 Computer Equipment When a piece of computer equipment has reached the end of its useful life with the city, the hard drive must be removed and shredded and hardware disposed of by a computer recycling vendor. 14 -1749- REBECCA OTTO STATE AUDITOR FIN -003 Procurement Policy Exhibit A Page 1 of 3 STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 500 525 PARK STREET SAINT PAUL, MN 55103 -2139 Statement of Position Public Expenditures: Donations and Dues (651) 296 -2551 (Voice) (651) 296 -4755 (Fax) state.auditor@osastate.mmus (E -mail) 1- 800 - 627 -3529 (Relay Service) Public entities are often asked to give funds to support various groups and activities. While the causes may be worthwhile, public entities need to be cautious when making any financial commitments involving public funds. In most circumstances, public entities have no authority to give away public funds as donations. Generally, in order to spend money, a public entity must have authority to do so. Authority for an expenditure may be specifically stated in a statute or charter, or it may be implied as necessary to do what an express power authorizes. In addition, the expenditure must be for a "public purpose." Gifts/Donations to Private Individuals /Organizations Following these general principles, donations to people, non - profits, charities, or other groups are not permitted unless they are based upon specific statutory or charter authority. For example, the Minnesota Attorney General's Office has issued opinions finding that cities have no authority to donate city funds to organizations such as the Red Cross or the Boy Scouts.' The assumption is that a gift of public funds to an individual or private entity serves a private rather than a public purpose. Before a public entity makes a contribution, it is important for that entity to determine that it has specific authorization to make the expenditure. Here are some examples of specific, statutorily authorized appropriations: • Artistic Organizations. A county, city or town may appropriate money to support artistic organizations.2 • Historical Causes. A town or city may appropriate annually a specified amount to a county historical society so long as the society is affiliated with, and approved by, the Minnesota Historical Society.' Cities have express authority to commemorate important and outstanding events in city history, and to appropriate money to collect, preserve and distribute its history data for future generations.' The Attorney General's Office recognizes that a city can advance money to a ' See, for example, Op. Att'y Gen. 59 -A -3 (May 21, 1948). 2 Minn. Stat. § 471.941. 3 Minn. Star. § 138.053. Minn. Stat. § 471.93. Reviewed: December 2014 2007 -1017 Revised: April 2014 This Statement of Position is not legal advice and is subject to revision. -1750- An Equal Opportunity Employer FIN -003 Procurement Policy Exhibit A Page 2 of 3 nonprofit to sponsor a centennial celebration,5 • Prevention of Cruelty to Animals. A county may appropriate money for maintenance and support of the local society for the prevention of cruelty to animals, 6 • Food Shelves. Cities and counties may donate funds in the form of grants to food shelves providing food to the needy without charge.7 • SeniorNouth Centers. A county, city or town may appropriate money to support the facilities, programs, and services of a public or private, not - for - profit senior citizen center or youth center.8 • Public Recreation Programs. Counties, cities, towns and school districts may spend funds to operate programs of public recreation, recreational facilities, and playgrounds.' These programs may be conducted independently or with any nonprofit organization. • Promotion. A city or urban town may appropriate up to $50,000 annually to an incorporated development society or organization of this State, for promoting, advertising, improving, or developing the economic and agricultural resources of the city or urban town.10 A city may appropriate money to advertise the city and its resources and advantages," Similarly, a county may appropriate funds to a similar entity for promoting, advertising, improving or developing the economic and agricultural resources of the county. 12 The county statute does not contain an annual spending limit. • Employee Recognition. Towns may spend funds to recognize volunteers, service efforts, and retiring town officers," Counties and cities may spend funds for preventive health and employee recognition services, 14 • Community Celebrations. Towns may spend funds to host or support a community celebration. 15 Cities or towns may spend funds on Memorial Day observances, 16 and may appropriate money for county or district fairs,17 centennial and historical celebrations.18 Statutory cities may spend funds to provide free musical entertainment. 19 The authority to purchase fireworks seems to be implied 20 5 See Op. AtPy Gen. 59a -3 (Jan. 18, 1968) (citing Minn. Stat. § 471.93). 6 Minn. Stat § 343.11. ' Minn. Star. § 465.039. 1 Minn. Stat. § 471.935. 9 See generally, Minn. Star. §§ 471.15 to .1911. Minn. Star. Minn. Star. § 469.189., and 471.16, subd. 1. 11 Minn. Star, § 469.191. In addition, Economic Development Authorities (EDAs) have authority to conduct activities advancing the city and its economic development, and to carry out other public relations activities to promote the city and its economic development. See generally, Minn. Star. §§ 469.090 -.1081 and Minn. Stat. § 469.1082 (county EDAs). 11 Minn. Stat. § 375.83. Minn. Stat. § 469.189. Minn. Star. § 365.10, subd. 12 (but electors must approve). 4 Minn. Stat. § 15.46. Minn. Star. § 365.10, subd. 12 (but electors must approve). e Minn. Stat. § 465.50. "Minn. Stat. § 38.12. 18 Minn. Stat. § 471.93. 19 Minn. Stat. § 412.221, subd. 15. 21 Minn. Stat. § 624.22, subd. I(a) (2) (A municipality may stage a fireworks display after obtaining a permit). Reviewed: December 2014 2 2007 -1017 Revised: April 2014 -1751- FIN -003 Procurement policy Exhibit A Page 3 of 3 As an alternative to a donation, a public entity may enter into a contract with an organization to accomplish tasks that the entity is authorized to perform by statute or charter. For example, a city could not give money to the Boy Scouts for a recycling program, but the city could enter a contract with the Boy Scouts to do part of its recycling program. The amount of money paid to the Boy Scouts must be related to the value of the services they provide to the city. Memberships and Dues There is no general authorization for cities to join "private" organizations; but there may be specific statutory or charter authority to join specific organizations. For example, cities and urban towns in Minnesota may pay dues to become members of the League of Minnesota Cities. 21 Similarly, cities, counties, and towns may appropriate money for membership in county, regional, state, and national associations of a civic, educational, or governmental nature. These associations must have as their purpose the betterment and improvement of municipal governmental operations.22 This authorization also allows public entities to participate in the meetings and activities of these associations. A school board may authorize and pay for the membership of the school district or of any district representative designated by the board in those local economic development associations or other community or civic organizations that the board deems appropriate.23 The Attorney General's Office has determined that local units of government may not pay dues to a local chamber of commerce 24. However, because cities and urban towns may appropriate up to $50,000 to an incorporated development society or organization for promotional activities, a city or urban town could contribute to a local chamber of commerce for one of the purposes authorized by statute, such as promoting the city or urban town.25 Counties have similar authority but do not have the $50,000 monetary Cap 2' The use of public funds would be limited to statutorily authorized activities. As a result, the OSA recommends that counties, cities, and urban towns create and maintain documentation that shows the funds have been given for specific statutory purposes. 27 2' Minn. Stat. § 465.58. 22 Minn. Star. § 471.96. 23 Minn. Stat. § 12313.02, subd. 24. 24 See Attorney General Letter dated June 27, 1997 (attached). 25 Minn. Star. § 469.191. An EDA has broader authority to join an official, industrial, commercial or trade association, or other organization concerned with one of the EDA's authorized purposes. 26 Minn. Stat. § 375.83. 22 Documentation includes, but is not limited, to minutes, resolutions and contracts. Reviewed: December 2014 3 2007 -1017 Revised: April 2014 -1752- r h, To: Kandis Hanson — City Manager From: Stacie Kvilvang - Ehlers Date: July 7, 2015 Subject: Removal of Parcels From TIF 1 -2 The City will be issuing tax abatement bonds on August 28, 2015 (Series 2015B) to refinance the HRA's Limited Tax Pledge Bonds (Mound Transit Center) Series 2006. The City is refinancing these bonds with a shorter term (2 years) to obtain additional interest savings and meet statutory duration limits. The two (2) parcels that the Mound Transit Center is located on are within the above referenced TIF district. A city cannot issue tax abatement bonds for parcels located within a TIF district, so therefore they need to be removed. The parcels in question are: 1311724330159 Transit Center 1311724330160 Veteran's Memorial Park It should be noted that removal of these parcels from the TIF district has no negative impact on the TIF district since they are tax exempt (they don't generate TIF because no taxes are paid). This is considered an administrative modification to the TIF district and does not require a public hearing because the current tax capacity is the same as the base tax capacity (zero). Both the HRA and City will approve similar resolutions authorizing the removal. Please contact me at 651- 697 -8506 with any questions. EHLERS LEADERS IN PUBLIC FINANCE Minnesota Offices also in Wisconsin and Illinois -1753- phone 651 - 697 -8500 fax 651- 697 -8555 toll free 800 -552 -1171 vwvw.ehlers- inc, corn 3060 Centre Pointe Drive Roseville, MN 55113 -11 22 CITY OF MOUND RESOLUTION NO, 15- RESOLUTION APPROVING THE ELIMINATION OF PARCELS FROM TAX INCREMENT FINANCING DISTRICT NO. 1 -2 WITHIN DEVELOPMENT DISTRICT NO. 1 OF THE CITY OF MOUND WHEREAS, on December 14, 1999, the City of Mound (the "City ") created its Tax Increment Financing District No. 1 -2 (the "TIF District ") within its Development District No. 1 by approval of a tax increment financing plan (the "TIF Plan) for the TIF District; and WHEREAS, the following properties, by property identification numbers, were included in the TIF District: 1311724330159 1311724330160 WHEREAS, the City desires by this resolution to amend the TIF Plan to remove the above - described parcels from the TIF District, thereby reducing the size thereof, and WHEREAS, the total current net tax capacity of the parcels to be eliminated from the TIF District equals or exceeds the net tax capacity and, therefore this amendment to the TIF Plan is accomplished pursuant to Minnesota Statutes, Section 469.175, Subdivision 4, clause (e) (2)(A). NOW THEREFORE, BE IT RESOLVED by the City that the TIF Plan for the TIF District is hereby amended to remove the described parcels and the City Manager is authorized and directed to notify the Hennepin County Director of Property Tax and Public Records thereof pursuant to Minnesota Statutes, Section 469.175, Subdivision 4, clause (e). Adopted by the City Council this 14th day of July, 2015. Catherine Pausche, Clerk -1754- Mayor Mark Wegscheid 2415 Wilshire Boulevard Mound, MN 55364 (952) 472 -0604 MEMORANDUM To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: July 9, 2015 Re: July 14, 2015 City Council Consent Agenda Item — 2015 Full Throttle Fishing Special Event Summary. A Public Gathering Permit application was submitted by Mark Schultz, requesting use of Centerview Park and Beach , for the 2015 Full Throttle fishing tournament being held on Saturday, August 8, 2015 from 7:00 a.m. to 3:00 p.m. (weigh -in) Details. • Members may recall this event was held at at Centerview Park and Beach for the past 2 years. All public launches on Lake Minnetonka will be used for the fishing tournament. Centerview Park and Beach will be used for the weigh -in station. • Expected attendance is 50 people. • Staff has informed Staff about the upcoming event and has also contacted the Lake Minnetonka Conservation District, the Hennepin County Transportation Department and the Hennepin County Sheriff's Water Patrol about the event. • The park will remain open during the event. Preliminary information is that a picnic table and additional trash can will be placed at the site by the Parks Department for the event. Recommendation. Staff recommends approval of the requested permit, subject to the following conditions: 1. Applicant shall be responsible for procurement of all required local and public agency permits that are needed to hold the event. Applicant shall provide copies of all said permits to the City prior to the issuance and release of the Public Gathering Permit 2. Applicant shall work with the Orono Police Department, the Fire Department, and and the Public Works Department regarding any and /or all logistics forthe upcoming event including, but not limited to, equipment and personnel needs, site set -up and staging, traffic /pedestrian control and circulation, etc. Applicant is responsible for payment of fees for public safety or public services that may apply. -1755- 3. As applicable, amplified music, speakers and PA /sound systems are to be directed in the direction best suited to minimize impact upon neighbors. 4. Placement of any and /or all temporary signs shall be subject to regulations contained in City Code Chapter 119 and may include issuance of a permit and payment of the required fee. Applicant shall work with the Community Development Department to determine if a temporary sign permit is required. S. No signage can be placed upon private property unless permission from the private property owner and /or other interested party has been provided to the applicant who shall be responsible for obtaining same. 6. Signage placement is subject to review and approval by the City of Mound. No signage shall be placed in a location so as to affect vehicular and pedestrian traffic. The City of Mound reserves the right to modify sign placement in the field. 7. Signage placed outside of the City's approval of the temporary permit shall be subject to removal by the City. 8. The submittal of a Certificate of Insurance, naming the City of Mound as an additional insured , is required and shall be provided prior to the release and issuance of the Public Gathering Permit. Required insurance and coverage shall be in accordance with the City's established policies, Applicant to work with Finance Director Catherine Pausche regarding the form and required amounts for the Certificate of Insurance. 9. Applicant is advised that no special parking approvals in the park area or on local streets are being granted as part of the Council's approval of the Public Gathering Permit. 10. If different from the application, contact information, including name and cell phone number, for the person(s) who will be on site the day of the event shall be provided prior to the release of the Public Gathering Permit. 11. The applicant pay the required application fee of $300 and $500 damage deposit for the 1 -day event. ® Page 2 -1756- CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 PUBLIC GATHERING PERMIT Use of a public park or commons by any group consisting of 15 or more individuals. Use is not to interfere with traffic and general use of the park or commons orto be beyond the ability of the police in maintaining order. NO LIQUOR OR BEER MAY BE USED IN ANY OF THE CITY PARKS OR BUILDINGS Group is to remove all litter and trash and provide a deposit to insure cleaning up of the park area. PERMIT FEE: $300 /DAY TO $600/DAY* DAMAGE DEPOSIT: $500 TO $1000 /DAY* *Permit fee and damage deposit amount to be determined by City Manager and City Staff upon receipt of application stating specific use and requirements. Date(s) of Use eta . } r i 'Z-C i 5 Area to be Used C gal Time Frame (5�-ti Intended Use Loe tg Lr i .ter (ov S � v ti C. v.C9 w £1 tit Expected Attendance Organization Representative's Name VA AR V- Sc G�1) =�Z_ Address -) ' `� `� � v � n �r��. � ,l .r < .ice Telephone No. Home: -7 33 9`b -7�- &work: Drivers License Number Departmental Approval City Clerk Police Dept, Park Dept. Fire Dept. -1757- 2415 Wilshire Boulevard Mound, MN 55364 (952) 472 -0604 MEMORANDUM To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: July 9, 2015 Re: July 14, 2015 City Council Consent Agenda Item — River Valley Church Picnic / Special Event Summary. A Public Gathering Permit application was submitted by David Olson, on behalf of River Valley Church, requesting use of Surfside Park and Beach on Sunday, August 16, 2015 for a church picnic from 2:00 p.m. to 9:00 p.m. A preliminary site plan was submitted with the application. The applicant has also rented the Depot for the day of the event. Details. • Members may recall, River Valley Church held this event at Surfside Park and Beach last year. • Staff has informed Mound Staff and the Orono Police Department about the upcoming event and has also contacted the Lake Minnetonka Conservation District, the Hennepin County Transportation Department and the Hennepin County Sheriffs Water Patrol . • The park will remain open during the special event. • Applicant is advised that food trucks are not allowed as City ordinance prohibits commercial businesses from operating in Mound's parks. Staff was informed by the applicant that they have retained a catering service who will be bringing the food to the site by a catering truck and then will be served from on the food tables as shown on the preliminary site plan. Recommendation. Staff recommends approval of the requested permit, subject to the following conditions: 1. Applicant shall be responsible for procurement of all required local and public agency permits that are needed to hold the event. Applicant shall provide copies of all said permits to the City prior to the issuance and release of the Public Gathering Permit. -1758- 2. Applicant shall work with the Orono Police Department, the Fire Department, and and the Public Works Department regarding any and /or all logistics for the upcoming event including, but not limited to, equipment and personnel needs, site set -up and staging, traffic /pedestrian control and circulation, etc. Applicant is responsible for payment of fees for public safety or public services that may apply. 3. As applicable, amplified music, speakers and PA/sound systems are to be directed in the direction best suited to minimize impact upon neighbors. 4. Placement of any and /or all temporary signs shall be subject to regulations contained in City Code Chapter 119 and may include issuance of a permit and payment of the required fee. Applicant shall work with the Community Development Department to determine if a temporary sign permit is required. 5. No signage can be placed upon private property unless permission from the private property owner and /or other interested party has been provided to the applicant who shall be responsible for obtaining same. 6. Signage placement is subject to review and approval by the City of Mound. No signage shall be placed in a location so as to affect vehicular and pedestrian traffic. The City of Mound reserves the right to modify sign placement in the field. 7. Signage placed outside of the City's approval of the temporary permit shall be subject to removal by the City. 8. The submittal of a Certificate of Insurance, naming the City of Mound as an additional insured , is required and shall be provided prior to the release and issuance of the Public Gathering Permit. Required insurance and coverage shall be in accordance with the City's established policies. Applicant to work with Finance Director Catherine Pausche regarding the form and required amounts for the Certificate of Insurance. 9, Applicant is advised that no special parking approvals in the parking lot(s) or on local streets are granted as part of the Council's approval of the Public Gathering Permit. 10. If different from the application, contact information, including name and cell phone number, for the person(s) who will be on site the day of the event shall be provided prior to the release of the Public Gathering Permit. 11. The applicant pay the required application fee of $300 and $500 damage deposit for the 1 -day event. 12. The use of the park for the church picnic shall be the same as the Public Gathering Permit approved in 2014, which was 4:00 p.m. to 9:00 p.m., so as to allow for full use and enjoyment of the park by the public. 11 So as to allow for public use and enjoyment of the park, park use is restricted to the area in and around the Depot building. Staff to work with the applicant to specifically • Page 2 -1759- define the use area for the event and will be depicted on an approved final site plan, to be provided by the applicant. 14. Food for the event cannot be provided by a "food truck" as commercial businesses are prohibited from operating in City parks. • Page 3 -1760- CITY OF MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 PUBLIC GATHERING PERMIT Use of a public park or commons by any group consisting of 15 or more individuals. Use is not to interfere with traffic and general use ofthe park or commons or to be beyond the ability of the police in maintaining order. NO LIQUOR OR BEER MAY BE USED IN ANY OF THE CITY PARKS OR BUILDINGS. Group is to remove all litter and trash and provide a deposit to insure cleaning up of the park area. PERMIT FEE: $300 /DAY TO $600 /DAY* DAMAGE DEPOSIT: $500 TO $1000/DAY* *Permit fee and damage deposit amount to be determined by City Manager and City Staff upon receipt of application stating specific use and requirements. Date(s) of Use l 1� Area to be Used yvr�s��t � %� �. �ix..rl� „��l�y �a•,s; <,lc�� Time Frame Intended Use CAS r�-l^ i c Ea oected Attendance zzc; " ale Orgamzation Z\ "C" \J "0 Representative's Name �?", I �\ O�'x''` Address SS ial } e- (fl c, Telephone No. Home: 612.5" �' Work: `jS Z -z�-s l Drivers License Number Departmental Approval City Clerk Police Dept, Park Dept. Fire Dent. 511:91 �Sl I -1762- 2415 Wilshire Boulevard Mound, MN 55364 (952) 472 -0604 MEMORANDUM To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: July 9, 2015 Re: July 14, 2015 City Council Consent Agenda Item — Boy Scout Troop No. 569 Flag Retirement Ceremony/ Special Event Summary. A Public Gathering Permit application was submitted by Justin Gresenz, on behalf of Boy Scout Troop No. 659, to hold a flag retirement ceremony in the Harbor District on Monday, July 20, 2015 from 7:30 PM to 9:30 PM. Event information is included in the submitted application and supporting documents that were provided by the applicant. Details. • This activity is being organized by Boy Scout Troop No. 569 as a community service project and will include a program and /or ceremony to properly retire American flags. It is Staffs understanding that they are working with the Mound American Legion and are also extending invitations to local Cub Scout, Boy Scout and Girl Scout troops to attend. • Expected attendance is 50+ people. • Staff has informed Mound Staff and the Orono Police Departments about the event and will also be notifying involved public agencies . Members are advised that the troop has been in contact with Fire Chief Pederson about possible attendance /assistance at the event which is under review. Applicant has been advised that the Fire Department holds its weekly training on Monday evenings. • The application included a request to close Auditors Road. Staff recommends that Auditors Road remain open for the special event. Recommendation. Staff recommends adoption of the attached draft resolution approving the requested Public Gathering Permit application, including waiver of the application fee and damage deposit, subject to the following conditions: 1. Applicant shall be responsible for procurement of all required local and public agency permits that are needed to hold the event. Applicant shall provide copies of all said permits to the City prior to the issuance and release of the Public Gathering Permit. -1763- 2. Applicant shall work with the Orono Police Department, the Fire Department, and and the Public Works Department regarding any and /or all logistics for the upcoming event including, but not limited to, equipment and personnel needs, site set -up and staging, traffic /pedestrian control and circulation, etc. 3. As applicable, amplified music, speakers and PA /sound systems are to be directed in the direction best suited to minimize impact upon neighbors. 4. Placement of any and /or all temporary signs shall be subject to regulations contained in City Code Chapter 119 and may include issuance of a permit and payment of the required fee. Applicant shall work with the Community Development Department to determine if a temporary sign permit is required. S. No signage can be placed upon private property unless permission from the private property owner and /or other interested party has been provided to the applicant who shall be responsible for obtaining same. 6. Signage placement is subject to review and approval by the City of Mound. No signage shall be placed in a location so as to affect vehicular and pedestrian traffic. The City of Mound reserves the right to modify sign placement in the field. 7. Signage placed outside of the City's approval of the temporary permit shall be subject to removal by the City. 8. The submittal of a Certificate of Insurance, naming the City of Mound as an additional insured , is required and shall be provided prior to the release and issuance of the Public Gathering Permit. Required insurance and coverage shall be in accordance with the City's established policies. Applicant to work with Finance Director Catherine Pausche regarding the form and required amounts for the Certificate of Insurance. 9. Applicant is advised that no special parking approvals in the subject vicinity, including local streets and the parking deck /lots, are being granted as part of the Council's approval of the Public Gathering Permit. 10. If different from the application, contact information, including name and cell phone number, for the person(s) who will be on site the day of the event shall be provided prior to the release of the Public Gathering Permit. • Page 2 -1764- CITY OF MOUND RESOLUTION NO. 15- RESOLUTION APPROVING PUBLIC GATHERING PERMIT FOR BOY SCOUT TROOP NO. 569 FOR FLAG RETIREMENT CEREMONY BEING HELD IN HARBOR DISTRICT AND WAIVING FEES DUE TO PUBLIC PURPOSE OF GATHERING WHEREAS, on December 9, 2014, the City Council of the City of Mound adopted Resolution 14 -111 to establish its fee schedule for 2015 ( "Fee Schedule "); and WHEREAS, the Fee Schedule sets a public gathering permit fee range from $300 -600 and the damage deposit range from $500 -1000 per day with the actual amounts determined by the City Manager and City Staff upon receipt of the permit application stating the specific use and requirements of the City for the proposed public gathering; and WHEREAS, pursuant to the requirements of City Code of Ordinances, Section 50 -20, on July 8, 2015, submitted a Public Gathering Permit application for a flag retirement ceremony to be held on Monday, July 20, 2015 from 7:30 PM to 9:30 PM in the Harbor District; and WHEREAS, City Staff has reviewed said application and has recommended reasonable conditions to protect the public's investment in its public parks and common areas as set forth in a staff memo to the City Council dated July 9, 2015, ( "Conditions "); and WHEREAS, the City Manager and City Staff desire to waive fees for the proposed public gathering because it is a public event that benefits the community as a whole; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound as follows: 1. The recitals set forth above are incorporated into this Resolution. 2. Fee waiver and damage deposit waiver are in the public interest due to the overwhelming public benefits. 3. The Public Gathering Permit is approved for the flag retirement ceremony. Passed by the City Council this 14th day of July, 2015. Attest: Catherine Pausche, Clerk Mayor Mark Wegschied -1765- Use of a public park or commons by any group consisting of 15 or more individuals. Use is not to interfere with traffic and general use of the park or commons or to be beyond the ability of the police in maintaining order. NO LIQUOR OR BEER MAY BE USED IN ANY OF THE CITY PARKS OR BUILDINGS. Group is to remove all litter and trash and provide a deposit to insure cleaning up of the park area. PERMIT FEE: $300 /DAY TO $600/DAY* DAMAGE DEPOSIT: $500 TO $1000/DAY* *Permit fee and damage deposit amount to be determined by City Manager and City Staff upon receipt of application stating specific use and requirements. Date(s) of Use 7 -,z6) /T Area to be Used Time Frame Intended Use fzl5e � Expected Attendance ✓ �1 ��' Organization Representative's Name Address Telephone No. Home: �� °�� ✓�� Drivers License Numm. - 5617 City Clerk Police Dept. Park Dept. Fire Dent. PIVA -1768- Executive Summary M 9 _i TO: Mound City Council and Staff FROM: Sarah Smith, Community Development Director Rita Trapp, Consulting City Planner DATE: July 8, 2015 SUBJECT: Second Amendment to the Subdivision Agreement for The Landings on Lost Lake REQUEST SUMMARY The applicant, Mark Saliterman of Lost Lake Homes & Marina, has requested an amendment to the Subdivision Agreement for The Landings on Lost Lake. This amendment would allow a -- design - modification -4o the lower portion of Units- 1 -0 -16 -such that - each of4he units - would have -a patio door and a window. On April 28, 2015 the City Council approved a modification to the Conditional Use Permit for The Landings on Lost Lake to allow design modifications to Units 10 -16. These modifications included removing the patio door such that each of the units would have two windows on its lower level. During the discussion with the City Council questions were raised about whether the egress was needed to protect life safety and the possibility of future property owners being able to add a patio door. Consultation with the building official determined that there was not an issue with the patio door being removed. However, it was also determined that the cost of installation of the patio doors at initial construction is significantly less than at a later point. The applicant has therefore requested the ability to install the patio doors as originally planned. Staff believes the installation of the patio doors will be an improvement over what was stipulated in the conditional use permit. Thus, Staff does not believe an amendment to the CUP is needed. Staff is requesting approval of the attached Second Amendment to the Subdivision Agreement for The Landings on Lost Lake to clearly identify the approved site development plans for Units 10 -16. 123 North Third Street, Suite 100, Minneapolis, Minnesota 55401 (612) 338 -0800 Fax (612) 338 -6838 -1769- SECOND AMENDMENT TO THE SUBDIVISION AGREEMENT THE LANDINGS ON LOST LAKE This SECOND AMENDMENT TO THE SUBDIVISION AGREEMENT ( "First Amendment') dated as of the day of 2015, by and between the City of Mound, a Minnesota municipal corporation ( "City "), and Lost Lake Homes and Marina, LLC, a Minnesota limited liability company ( "Subdivider "). RECTIALS WHEREAS, City and Subdivider entered into that certain Subdivision Agreement as of , 2013 and that certain First Amendment to the Subdivision Agreement as of April _, 2015 (collectively, the "Agreement') for the property legally described on the attached Exhibit A, attached hereto and made a part hereof ( "Subject Property "); and WHEREAS, City and Subdivider wish to amend a term of the Agreement as specified herein. NOW, THEREFORE, in consideration of the covenants and obligations contained herein, City and Subdivider agrees as follows: Section 4 is amended to read as follows: Development Plan. Units 1 -9 located on the Subject Property will be developed in accordance with the Site Development Plans received by the City on March 22, 2013, copies of which are on file with the City. Units 10 -16 located on the Subject Property will be developed in accordance with the Site Development Plans received by the City on January 22, 2015 with the exception of the rear elevations, which will be developed in accordance with the Site Development Plans dated May 27, 2015, copies of which are on file with the City. If the Site Development Plans vary from the written terms of this Agreement, the written terms shall control. i 464322v2 MJM MU200 -171 -1770- 2. Except as specifically noted in this Second Amendment, the Agreement shall remain in full force and effect. 464322v2 MJM MU200 -171 1771- IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. CITY OF MOUND 0 Mark Wegscheid, Mayor STATE OF MINNESOTA } ) ss COUNTY OF HENNEPIN } Kandis Hanson, City Manager The foregoing instrument was acknowledged before me this day of 2015, by Mark Wegscheid, Mayor, and Kandis Hanson, City Manager, of the City of Mound, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public LOST LAKE HOMES AND MARINA, LLC By: Mark Saliterman Its: Chief Manager STATE OF MINNESOTA } ) ss COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of 2015, by Mark Saliterman, its Chief Manager, on behalf of the company. Notary Public Drafted by: Kennedy & Graven, Chartered (mjm) 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 5540 3 464322v2 MJM MU200 -171 -1772- Exhibit A Legal Description of Subject Property Lots 1, 2, and 3, Block 3, THE LANDINGS ON LOST LAKE, Hennepin County, Minnesota Lots 4, 5, 6, & 7, Block 3, THE LANDINGS ON LOST LAKE, Hennepin County, Minnesota -1773- Bank Consent ( "Bank ") holds a mortgage encumbering the Subject Property as described in the First Amendment to the Subdivision Agreement. The Subject Property is subject to the foregoing First Amendment to the Subdivision Agreement and, accordingly, Bank hereby consents to the First Amendment to the Subdivision Agreement; provided, that in doing so, Bank shall not be liable to the City or any other person for the performance or non - performance of the First Amendment to the Subdivision Agreement by the Subdivider; provided further, that in the event that Bank acquires fee title to the Subject Property by foreclosure or sale in lieu of foreclosure, Bank shall not be required to perform any of the obligations required of the Subdivider in said First Amendment to the Subdivision Agreement during the Bank's term of ownership so long as Bank is actively marketing the Subject Property for sale and maintaining the Subject Property in compliance with applicable ordinances. Dated: IIn Its: 20 ACKNOWLEDGEMENT FOR BANK STATE OF MINNESOTA ) )ss. COUNTY OF The foregoing instrument was acknowledged before me this 20 , by on behalf of the the under the laws of Notary Public day of of [Subdivider to provide the required consents to the City, if applicable at any time] 46432242 MJM MU200 -171 S J -1774- P R¢° cQ }$R°� THE LANDINGS ON LOST LAKE ea�eo„z�s�v�. n "A: k;z -1775- THE -LANDINGS ON LOST LAKE -1776- -1776- s R C 8 (G m4� Current Approved Plan (April 2015) THE LANDINGS ON LOST LAKE N wrze m -v vemu, ser •,F...a,. �9 +°RT mR 4U,£ V �..Ve 'I %7 %- e F 4 Current Approved Plan (April 2015) N\ THE LANDINGS ON LOST LAKE (� J1 WRb 13 -K Pcqui SEi N -1778- Executive Summary TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Sarah Smith, Community Development Director July 9, 2015 Planning Case No. 15 -09 and Planning Case No. 15 -10 street vacation application for north % of unimproved portion of Galway Road abutting 4730 Galway Road and variance application for lack of frontage on an improved public street LOCATION: 4730 Galway Road PID NO: 19- 117 -23 -23 -0139 APPLICANT: Justin Rock COMPREHENSIVE PLAN: Low Density Residential ZONING: R -1A Single Family Residential Summary The City Council, at its July 14, 2014 meeting, will hold a public hearing for review and consideration of the application from Justin Rock, who is requesting vacation of the north % of unimproved Galway Road, a 15 foot strip of road that abuts his property at 4730 Galway Road. This portion is located east of the Galway Road /Shannon Lane intersection and extends to Excelsior Lane which abuts Lake Minnetonka. As part of the meeting, the City Council will also be reviewing a variance application from Mr. Rock for lack of frontage on an improved public street. While the street vacation will provide some frontage on a public street, it will not meet the 40 foot requirement of the R -1A Zoning District. The vacation and variance applications are being requested to allow the applicant construct a new, single- family home and related utility and driveway improvements on the property with frontage on an improved road, with the west being deemed the front. Background Recent City Council actions related to this property include: • October 28, 2015 - adopted Resolution No. 14 -91 granting Public Lands Permit approval for driveway construction and utilities installation in the north 1/2 of unimproved Galway Road for the new home to be constructed on the subject lot and Resolution No. 14 -92 granting variance approval for lack of street frontage on an improved public road and a reduced front setback for construction of the new house. • March 24, 2015 - adopted Resolution No. 15 -26 denying the request to vacate the -1779- unimproved portion of Galway Road from Shannon Lane to Excelsior Lane. Details regarding the applications are contained in the Planning Report No 15 -09 and 10 dated May 29, 2015 along with the applicants' submitted materials which have been included as attachments. Staff's recommendation was for approval of the vacation and the variance applications, subject to conditions. Comment from MnDNR The City of Mound received the included June 25, 2015 comment letter from the MnDNR regarding the vacation request. The MnDNR opposes the vacation request as it concludes that the proposed vacation is not in the public interest and would provide no public benefit. A representative of the MnDNR will be attending the July 14th public hearing for review of the requested vacation application. Members are also advised that Staff contacted the MnDNR by telephone on June 29th and 30th for conformity with the 15 -day requirement in Minnesota Statutes 412.812. Planning Commission Meeting Overview The proposed project and applications were reviewed by the Planning Commission at its June 2" d meeting. The focus of the Planning Commission discussion was on the street vacation. It was noted that the vacation of just the north half would leave the south half open for public access and eliminate the need for a public lands permit. The vacation also eliminates the variance for setback as the proposed home location is now conforming given the reassignment of setbacks. Five neighboring property owners spoke at the meeting. All expressed concern about the proposed vacation due to views and reduced access to the dock area along Excelsior Lane. A letter was also received from the property owner on the south side of Galway Road expressing their interest in pursuing a similar road vacation if this request was approved. The Planning Commission voted unanimously to recommend denial of the vacation and subsequent variance request. A copy of the minute excerpts from the June 2, 2015 meeting have been included as an attachment. Draft resolutions for the requested actions have not been prepared as direction from the City Council is sought prior to their preparation. Additional Information • A letter was sent to the applicant on June 15, 2015, extending the City's timeline for action on the variance application for 60 additional days, as provided by Minnesota Statutes 15.99. With the extension, the City's deadline for action on the variance is August 20, 2015. Members are advised that the provisions of this statute do not apply to vacation applications. • A copy of the vacation request was forwarded to private utility companies for review and comment. City received information from both Centerpoint Energy and Xcel Energy that they have no concerns or objections to the request. • As the application does not meet the provisions of the statute related to a petition, a 4/5 vote of the Council will be required to approve the vacation application. • If the vacation request is not approved, then the variance application is moot. W-1 a M n S n June 25, 2015 Ms. Sarah J. Smith Community Development Director City of Mound 5341 Maywood Road Mound, MN 55364 MINNESOTA DEPARTMENT OF NATURAL RESOURCES CENTRAL REGION 1200 WARNER ROAD SAINT PAUL, MN 55106 651- 259 -5800 Re: Street Vacation Application for North One -Half of Galway Lane Located in Mound, MN Dear Ms. Smith: Thank you for seeking input from the Department of Natural Resources regarding the proposal to vacate the portion of Galway Road adjacent to the property addressed 4730 Galway Road in Mound. The street vacation was described in the request is as follows: "North 1h of undeveloped Galway Road directly south of applicant's property." Your letter was forwarded to me to review and provide comments as required by M.S. 412.851. Galway Lane, later renamed Galway Road, was dedicated in the 1913 plat "Seton" with the following language: "...donate and dedicate to the public use forever the streets, avenues, roads, lanes and common so shown on the annexed plat." M.S. 412.851 indicates that "No vacation shall be made unless it appears in the interest of the public to do so. "In response, "The commissioner must evaluate: (1) the proposed vacation and the public benefits to do so; (2) the present and potential use of the land for access to public waters; and (3) how the vacation would impact conservation of natural resources." The DNR has reviewed the proposed vacation of Galway Road abutting the public waters of Lake Minnetonka in the City and Mound, and we oppose vacation for the following reasons: Lake Minnetonka is a designated public water of the state of Minnesota providing unparalleled water recreation for citizens of Minnesota, Public benefits of this vacation could include increased compliance with local zoning code, improved emergency access to private property, and potential tax revenue. These public benefits must be weighed against current and potential access to public waters as well as impacts to natural resources. DNR staff visited the site and observed evidence of current public use of the proposed vacated area. It appeared that people have been accessing Black Lake channel on sled, ATV, and by foot. In addition, it was clear that snowmobiles and cross - country skiers use the channel in the winter. The observed patterns suggest the majority of people who access this portion of the channel use Galway Road instead of the other nearby rights of way. It is also likely that Galway Road provides summer access to docks located on the Black Lake channel. Galway Road provides access to several other undeveloped public rights of way in addition to providing access to the shoreline of Lake Minnetonka. In total, this interconnected system comprises over 1 acre of public lakeshore land. Vacating Galway Road would reduce access to this land and reduce access to the lake. mndnr.gov PRINTED ON RECYCLED PAPER CONTAINING A MINIMUM OF 10% POST- CONSUMER WASTE, AN EQUAL OPPORTUNITY EMPLOYER. -1781- MINNESOTA DEPARTMENT OF NATURAL RESOURCES CENTRAL REGION 1200 WARNER ROAD SAINT PAUL, MN 55106 651- 259 -5800 The south half of Galway Road, 15' wide, may be sufficient to serve current public access and city maintenance activities; however, we urge the city to consider future needs and potential for public access. Changing recreational trends or increased population could result in a need for additional or improved public access to the lake. We cannot anticipate what needs may exist for public access on this stretch of Lake Minnetonka shoreline in 100 years; once this valuable land leaves public ownership it is likely gone forever. The mere fact of its proximity to available access to Lake Minnetonka at other locations nearby does not negate this right of way's significant value for current and future access. While it is true that there are other ways to access the lake nearby, that is no reason in itself to vacate a portion of this path which has clearly become a traditional way to reach the lake. Vacation could result in increased runoff and disturbance of natural surfaces through construction activities, as depicted in the preliminary site plan. While this land is in public ownership any development would be evaluated and controlled by local government. We strongly recommend to the city that other means are selected to work with the applicant. City staff indicated the applicant has already received an easement to construct a driveway across Galway Road to provide private and emergency access to this property. If the vacation is approved, we recommend the city retain rights and the option to use this land for public access in the future should it be necessary. In summary, the Department of Natural Resources concludes the proposed vacation is not in the public interest, would provide no public benefits, and is opposed to it. If you have any questions or concerns about this letter, please contact Darin Newman, recreation and land planner with DNR Parks and Trails Division, at darin,newman@state.mn.us or 651- 259 -5611. Thank you for the opportunity to comment on the proposed vacation. Sincerely, Keith Parker Central Region Director Minnesota Department of Natural Resources Cc; Darin Newman, Division of Parks and Trails mndnr.gov ��pp PRINTED ON RECYCLED PAPER CONTAINING A MINIMUM OF 10% POST - CONSUMER WASTE. 4r AN EQUAL OPPORTUNITY EMPLOYER. -1782- CITY OF MOUND, MINNESOTA NOTICE OF A PUBLIC HEARING TO CONSIDER STREET VACATION NOTICE IS HEREBY GIVEN that the City Council of the City of Mound, will meet on Tuesday, July 14, 2015 at 7:00 p.m., or as soon as possible thereafter, in the Council Chambers in the Centennial Building (former Mound City Hall), 5341 Maywood Road, Mound, MN, to hold a public hearing to consider an application from Justin Rock, to vacate the north one -half (1/2) of unimproved Galway Road that abuts his property located at 4730 Galway Road (PID No. 19- 117- 23 -23- 0139) on the south side. The unimproved street portion, proposed to be vacated, is 15 feet in width and is commonly known as Galway Road, but is depicted in the original plat for "Seton" as Galway Lane. Copies of the application and related materials are available for viewing at City Hall or upon request. All persons appearing at said hearing with reference to the above matter will be given the opportunity to be heard at this meeting. Sarah Smith Community Development Director Posted: June 16, 2015 Published in the Laker on June 20, 2015 and June 27, 2015 -1783- PH: (952) 472 -0600 FAX: (952) 472 -0620 WEB: wwwalycfmound.com July 1, 2015 Dear Property Owners and Interested Parties: As part of its Tuesday, July 14, 2015 regular meeting, to be held at 7:00 p.m. in the Council Chambers in the Centennial Building (former City Hall), 5341 Maywood Road, Mound, MN, the Mound City Council will hold a public hearing to consider a request from Justin Rock to vacate the north 112 of the unimproved portion of Galway Road that abuts his property located at 4730 Galway Road. The unimproved street portion proposed to be vacated is 15 feet in width and is commonly known as Galway Road, but is depicted in the original plat for " Seton" as Galway Lane. The applicant also submitted a variance application. For your review and information, a copy of the public hearing notice and graphics that show the road portion to be vacated and proposed house configuration have been included as attachments. As your property is located in the plats of Seton, Seton Place and Seton Bluff, or you are a non abutting, public dock site holder in the vicinity of Excelsior Commons, you are receiving an official public notice about the upcoming City Council public hearing for review of the requested street vacation application, at which time formal public comment will be taken. If you have any questions regarding this letter or information contained herein, including the upcoming public hearing, please feel free to contact me by telephone at 952.472.0604 or by email at Sarahsmith @cityofmound.com. Sincerely, Sarah ith, Community Development Director Pr- 1784_;led Paper MINUTE EXCERPTS MOUND ADVISORY PLANNING COMMISSION JUNE 2, 2015 Chair Penner called the meeting to order at 7:00 pm. ROLL CALL Members present: Chair Cynthia Penner; Commissioners Jason Baker, Jeffrey Bergquist, Doug Gawtry, Jameson Smieja, and Bill Stone. Members absent: David Goode, Pete Wiechert and Jennifer Peterson. Staff present: Community Development Director Sarah Smith, Consultant Planner Rita Trapp and Secretary Jill Norlander. Members of the public: Andrew Johnsrud (Watertown); Steve Shellenbaum (4317 Wilshire Blvd); Gary Vogetl (4313 Wilshire Blvd); Al & Kathy Leach (2645 Shannon La); Brian Nelson (2620 Tyrone La); Lauren Mattioli (4730 Galway Rd); Justin Rock (4730 Galway Rd); Barry Todd (5139 Waterbury Rd); Amy Buie (5139 Waterbury Rd); Christine Ralston (2945 Cambridge La); Connie Meyer (4731 Carlow Rd); Katia Carroll (5159 Waterbury Rd); Dan Swanson (2560 Wexford La) APPROVAL OF MEETING AGENDA MOTION by Gawtry, second by Stone, to approve the agenda. MOTION carried unanimously. REVIEW AND ACTION ON MAY 5 2015 MEETING MINUTES MOTION by Bergquist, second by Smieja, to approve the May 5, 2015 meeting minutes as written. MOTION carried unanimously. BOARD OF APPEALS B. PC Case 15 -09 & 10 Vacation and Variance 4730 Galway Road Applicant: Justin Rock Sarah Smith introduced the vacation request. The property, which is approximately 11,133 square feet and undeveloped, abuts unimproved Galway Road on the south and unimproved Excelsior Lane on the east. Excelsior Lane extends to Lake Minnetonka and is the location for several dock sites. The property contains varied terrain with a wooded area in the SW corner and includes several trees. The road section proposed to be vacated abuts the property on the south side. It is 15 feet in width and provides access to the lake for dock users. The vacation request is for the north Y2 of unimproved Galway Road. The variance is for lack of required 40 feet minimum frontage on an improved public street. Smith reviewed the history of vacation requests for this property including the approved variance for lack of frontage as well as a request by the 2 abutting property owners to vacate the entire 30 foot right of way, which was denied by the City Council. By keeping the south % half open it maintains access for the public. Vacation of north %: provides frontage on an improved road. It eliminates the need for 1 variance. It eliminates the need for the public lands permit that was approved previously. The setback assignment will be different and the proposed house would have conforming setbacks. Staff has recommended approval of both the vacation and variance with conditions and findings as outlined in the Planning Report. Stone asked if utilities were impacted and if the 6 -foot setback would impede in any way. Smith stated she did not know specifics and that grading details would be worked out based on the final design plan. Baker asked if there was any discussion of angling the vacated area in a triangular line. Smith said that is not the request that was submitted and reviewed. Smieja asked about the amount of encroachment that the Council wanted to limit. Smith stated that they were showing 5.1 +/- and it was acting like a side. The resolution stated that it was to be a minimum of 6 feet with a limit of 20% of the total lot length of the south side. Smieja requested that it be considered whether we are conferring special privilege — is that part of the statute for vacations? Smith replied that statute refers to having no public benefit. A discussion ensued regarding the house plan from last fall to the present plan; the expansion and shifting to the south. Bergquist asked about the hardcover. Smith stated that the lot would get 40% hardcover allowance because it's a lot of record. Granting the vacation would not change the lot of record status. Justin Rock (4730 Galway Rd) said the intent was to maintain a 15 ft setback on north. There's still going to be a driveway on the north portion and an access to the lake for the public. Baker asked if they considered an angle easement. it had not been considered up to this point. Staff indicated that it wouldn't work. Bergquist stated that, a few months ago the main concern was traffic (snowmobile, etc); now the house is even closer. it doesn't make sense. Bergquist asked if a retaining wall needed. Rock said it was not determined until final plans with grades are drawn up. Something will need to be done because of elevations. -1786- Allen Leach (2645 Shannon Lane) — corner of Galway and Shannon; this is the access point that 99% of the dock users use; lots of snowmobile traffic. Cutting the access to 15 feet is concerning. There's a telephone pole and large trees along the access, possibly in the access or overhanging. Hopefully, people will not drive across his driveway. The access south of this one is very steep and heavily vegetated. The one south of that is marshy and impassable in wet years like last year. Galway is very hard; you can drive a car down. The Mullers and the former owners have maintained this access very nicely. Smieja had concerns about driveway activities. Smith said that the public lands permit has a requirement for an easement agreement that addresses the use and protects City's rights. The scope and intent of the activities haven't yet been defined. Smieja asked if there was a concern that the public would lose the use of the driveway area should the land be vacated. Smith stated that, if the land were vacated, fee title is in the hands of the owner; if not vacated it would still be public. Stone asked if 15 feet would be adequate for access. Leach replied that he didn't know. He's always concerned when the city gives up land that has been open to the public for a hundred years. Laura Mattioli (4730 Galway Rd) stated that the portion that they are requesting to vacate is hilly and not accessible. We are trying to accommodate the neighbors as we can. The lot is very restrictive for the size of a house. Bergquist thought that the previously planned house was very adequate in size. Brian Nelson (2620 Tyrone La) indicated that the south half is a perfect road; the north is a slope. Galway was the dump truck and dredging machines' route to access the dock area. Last summer there were fish in the pond on Excelsior Lane. Now Mr. Rock cleared it all out. He is concerned that this access will be closed down because it is too close to the new house. He asked if the driveway would change the terrain. Smith said that driveway design would be subject to review and acceptance by Public Works and Engineering; grades will probably change. The 15 foot access will be maintained in similar condition to what is there. Smith indicated that there was a letter from the abutting owner (Muller) indicating that they would be interested in pursuing the vacation of their half should the vacation be approved for the north half. Dan Swanson (2560 Wexford La) is an abutting dock holder. He uses the access year round and is against the vacation. With the previous plan, Mr. Rock expressed concern about traffic. Now the proposed house is closer. He also inquired about snow storage. -1787- Kathy Leach (2645 Shannon La) is concerned that it diminishes property values. They won't be able to see down to the lake. It's not just people in the area; it's used by the public all summer long. The street is packed with cars all summer. She has concerns about the proposal. Connie Meyer (4731 Carlow Rd) stated that they knew what the lot size was before they bought it. We agreed to the 15 feet between their home and the lot line. They knew in advance how the road was. Now the house is moving closer to the lake and blocking some of our view. There is only one real access to the lake. It should be used by everyone. Maintaining the land is done by many; Muller's as well as others. She's against the vacation. Bergquist asked Ms. Meyer if, in her opinion, the lot size was adequate for a house. Meyer replied that it was and that they were going to build on it several years ago. Penner pointed out that it's our responsibility to determine if there is any public benefit to keeping the subject property. Smieja stated that the state statute says it must be in the public interest to vacate (not to keep) the property. Smieja asked if the easement on lot 18 that Ms. Meyer referred to is significant for the city. Smith was not aware of the easement as it wasn't shown on the survey. Rock clarified that there is a 15 foot walking easement along east edge of Lot 18 (north to south) that he thought existed from the 80's. Smieja empathized with the property owners. The City Attorney indicated that there should be no vacation unless it was in the interest of the public. This appears not to be in the interest of the public. He recommends denial of the vacation and that they should maintain the approvals that are already in place. MOTION by Smieja, second by Bergquist, to recommend denial of the vacation and subsequent variance. MOTION carried unanimously. Sarah- I am emailing regarding the proposed abatement of the north (15 feet) of the fire lane on Galway by Justin Rock. As the adjoining property owner I have a few questions: 1) Was some disclosure missing from the purchase of this property that has resulted in the ongoing push to acquire more land? I am concerned why the proposed structure is not being designed to fit the land that was purchased? 2) There appears to be ongoing requests which only consider the new property owner and does not take into consideration other owners in the vicinity 3) If there is discussion to abate the fire line than Cory and I would like consideration for the south portion to also be given up by city. Like the new property owners, additional square footage would allow us to expand ground cover through other landscaping which we would like to do; driveway expansion etc... 4) It is our request that if the entire fire lane can not be abated that no concession should be granted for just the north half. This would demonstrate preferential treatment to new property owners versus consideration of benefits to prior owners as well. If you have any questions, please let me know. I am traveling on business and am unable to attend tonights meeting. Linda & Cory Muller -1789- May 11, 2014 The Honorable Tom Landwehr, Commissioner Minnesota Department of Natural Resources 500 Lafayette Road St. Paul, MN 55155 -4040 RE: Street Vacation Application — North One -Half of Galway Lane (unimproved) located in Mound, MN k Pursuant to Minnesota Statutes Section 412.851, a copy of an application submitted to the City of Mound by an abutting property owners to vacate the' north one -half of unimproved Galway Lane in Mound, MN, is being sent to the Minnesota Department of Natural Resources for 60 -day review in advance of a public hearing to be held by the Mound City Council on Tuesday, July 14, 2015 at 7:00 p.m. The street vacation application was submitted by Justin Rock, who owns the undeveloped property located on the north side of Galway Lane (PID No. 19- 117 -23 -23 0139). Staff also wishes to advise that the road name, as contained in the original plat for "Seton" is shown as Galway Lane; however, according to Sec. 21.02 in Appendix B of the Mound City Code, Galway Lane was renamed as Galway Road. Also, the Mound City Council, on October 28, 2014, approved a Public Lands Permit to allow construction of driveway and utilities installation in the north one -half of unimproved Galway Road, subject to conditions, and approved variances for allow construction of a new single - family home, subject to conditions. If you have any questions regarding any of this information, please contact me by telephone at (952) 472 -0604 or by email at Sarahsmith @cityofmound.com. Sincere Sarah J. Smith Community Development Director Cc: Kate Drewry, Hyrdologist, MnDNR Division of Waters Keith Parker, Director, MnDNR Central Region Darin Newman, Planner, MnDNR Parks and Trails Division Justin Rock, 7647 Mariner Point, Maple Grove, MN 55311 -1790- 412.851 - 2014 Minnesota Statutes aY rTR' 2O14 Minnesota Statutes Found 1 matches for 412.851 412.851 VACATION OF STREETS. The council may by resolution vacate any street, alley, public grounds, public way, or any part thereof, on its own motion or on petition of a majority of the owners of land abutting on the street, alley, public grounds, public way, or part thereof to be vacated. When there has been no petition, the resolution may be adopted only by a vote of four -fifths of all members of the council. No vacation shall be made unless it appears in the interest of the public to do so after a hearing preceded by two weeks' published and posted notice. The council shall cause written notice of the hearing to be mailed to each property owner affected by the proposed vacation at least ten days before the hearing. The notice must contain, at minimum, a copy of the petition or proposed resolution as well as the time, place, and date of the hearing, In addition, if the street, alley, public grounds, public way, or any part thereof terminates at, abuts upon, or is adjacent to any public water, written notice of the petition or proposed resolution must be served by certified mail upon the commissioner of natural resources at least 60 days before the hearing on the matter. The notice to the commissioner of natural resources does not create a right of intervention by the commissioner. At least 15 days prior to convening the hearing required under this section, the council or its designee must consult with the commissioner of natural resources to review the proposed vacation. The commissioner must evaluate: (1) the proposed vacation and the public benefits to do so; (2) the present and potential use of the land for access to public waters; and (3) how the vacation would impact conservation of natural resources. The commissioner must advise the city council or its designee accordingly upon the evaluation. After a resolution of vacation is adopted, the clerk shall prepare a notice of completion of the proceedings which shall contain the name of the city, an identification of the vacation, a statement of the time of completion thereof, and a description of the real estate and lands affected thereby. The notice shall be presented to the county auditor who shall enter the same in the transfer records and note upon the instrument, over official signature, the words "entered in the transfer record." The notice shall then be recorded With the county recorder. Any failure to file the notice shall not invalidate any vacation proceedings. History: 1949 c 119 s 102 1953 c 735 s 12; 1957 c 383 s 1; 1967 c 289 s 15; 1969 c 9s 85; 1973 c 123 art 2 s 1 subd 2; 1973 c 494 s 11 1976 c 181 s 2 _1986c 444' 1989 c 183 s 4 1990 c 433 s 2; 2005 c 4 s 105; 2005 c 117 s 2 Copyright n 2014 by the Revisor of Statutes, State of Minnesota. All rights reserved. -1791- Page I of I Authenticate PLANNING REPORT TO: Planning Commission and Docks Advisory Commission FROM: Sarah Smith, Community Development Director DATE: May 29, 2015 SUBJECT: Street Vacation Application -north 1/2 of unimproved portion of Galway Lane abutting located at 4730 Galway Road and Variance Application APPLICANT: Justin Rock PLANNING CASE NUMBERS: 15 -09 and 15 -10 ZONING: R -1A Single Family Residential COMPREHENSIVE PLAN: Low Density Residential SUMMARY At its June 2, 2015 meeting, the Planning Commission will review the following applications submitted by Mr. Justin Rock related to property he owns at 4730 Galway Road (P/D No. 19- 117 -23 -23 -0139) so as to allow construction of a single - family home and related utility and driveway improvements: Street Vacation north 112 of unimproved Galway Road Variance lack of required (40) feet minimum frontage on an improved public street PROCESSES Vacation. Minnesota Statutes (MS) 412.851 states that a statutory city may abandon ownership or control over all or any part of the land they have set aside, dedicated or used as streets or alleys. This action may be initiated by the City Council by resolution or by the submission of a petition by the owners of at least 50 percent of the surrounding land area. Procedurally, state statute requires that the City Council must hold a public hearing on the proposal following two weeks of published notice and posted notice. -1792- The City must also provide written notice to each affected owner at least (10) days before the public hearing. Members are advised that the City Council public hearing is scheduled for Tuesday, July 14, 2015, at 7:00 p.m. The notice of public hearing is being published in the June 20th and June 27th editions of the Laker and will be mailed out at least ten (10) ten days prior to the City Council hearing to affected owners in accordance with the statute requirements. if the street, alley, public grounds, public way, or any part thereof that is proposed to be vacated terminates at or abuts upon any public water, no vacation shall be made unless written notice of the petition or proposed resolution is served by certified mail upon the Commissioner of Natural Resources at least 60 days before the hearing on the matter. The notice is for notification purposes only and does not create a right of intervention by the Commissioner of Natural Resources A letter by Certified Mail was sent to the MnDNR on May 11, 2015 with regard to the requested street vacation including the scheduled City Council public hearing date of Tuesday, July 14, 2015 at 7:00 p.m. As of the date of this report, no comments from the MnDNR have been received. Additionally, MS 412.851 requires the City to contact the MnDNR, at least 15 days prior to convening the public hearing, to consult with the commissioner of natural resources to review the proposed vacation. The commissioner is to evaluate the following: (1) the proposed vacation and the public benefits to do so; (2) the present and potential use of the land for access to public waters; and (3) how the vacation would impact conservation of natural resources. Staff will be contacting the MnDNR, at least 15 days in advance of the public hearing to discuss the application and aforementioned items so as to meet this requirement of the statute. Variance. City Code Section 129 -39 (a) states that a variance may be granted to provide relief to a landowner where the application of the City Code imposes practical difficulty for the property owner. In evaluating the variance the City Council must consider whether: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 129 -2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. -1793- (3) The variance requested is the minimum variance which would alleviate the practical difficulty. (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. According to City Code Sec. 129 -2, "Practical Difficulties" is defined as follows: Practical Difficulties, as used in conjunction with a variance, means that: (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. TIMELINES FOR ACTION The variance application was submitted on April 22, , 2015. Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to approve or deny the land use request unless an extension is executed by the City in accordance with state rules. Minnesota Statutes 645.15 sets forth the procedures for determining "Day 1" for the purpose of application of the 60 -day rule and was determined to be April 23, 2015, 2015, The City's deadline for action on the variance is on or before June 21, 2015 unless an extension is executed. As the City Council public hearing is scheduled for July 14, 2015 for the vacation request, members of the Planning Commission and applicant are advised that the City will be executing a 60 -day extension for action on the variance request. SITE INFORMATION AND BACKGROUND The subject property, which is approximately 11,133 square feet and undeveloped, abuts unimproved Galway Road on the south side and unimproved Excelsior Lane on the east side. Excelsior Lane extends to Lake Minnetonka and is the location for several dock sites which are part of the City's dock program. The property contains varied terrain with a wooded area in the SW corner and includes several trees. There are single - family homes located on the north and west sides of the property and there is also a home located on the south side of unimproved Galway Road that fronts Shannon Lane. File information indicates that the current configuration of the property has been in existence since 1979 when Lot 15 was split off from an abutting parcel (4739 Carlow Road) and was added to this parcel. Based on Staff review, the subject parcel is a lot of record. While variance approval is required for lack of required frontage, the subject property exceeds the required 6,000 SF lot size requirement and 50 -foot lot width requirement for an existing, R -1A (lakeshore) lot. The property at 4730 Galway Road is vacant and was purchased in October 2014 by the applicant, Justin Rock. The City Council, at its October 28, 2015 meeting, adopted Resolution No. 14 -91 granting Public Lands Permit approval for driveway construction and utilities installation in the north 1/2 of unimproved Galway Road for the new home to be constructed on the subject lot and Resolution No. 14 -92 granting variance approval for lack of street frontage on an improved public road and a reduced front setback for construction of the new house. The subject road section proposed to be vacated abuts the property at 4730 Galway Road on the south side. It is 15 feet in width and undeveloped /unimproved. It was dedicated as "Galway Lane" in the original plat of Seton, but was renamed and is commonly known as "Galway Road." This portion of road is located east of the Galway Road /Shannon Lane intersection and extends to Excelsior Lane which abuts Lake Minnetonka. A proposed building footprint was shown on a site plan submitted with the application, however, elevation drawings are not available at this time. Based on earlier information reviewed with the 2014 applications, the home planned for the property is a 1 -story with walkout. The proposed driveway will come into the property in the SW corner to the garage, which is located on the west side of the house, with the doors facing Galway Road. A copy of the 2014 plan has been included as an attachment. Members are advised that the building footprint shown on the new site plan, assuming the vacation is approved, is conforming to setbacks and is similar to the 2014 plan. However, the proposed house pad has been shifted to the south and east. Similar to the 2014 site plan, a north setback of 15.6 feet has been shown on the current plan. A vacation application was previously submitted by the applicant and the abutting owners on the south 1/2 of Galway Road, who reside at 2640 Shannon Lane. The City Council, at its March 24, 2015 meeting, denied the requested vacation application. A copy of Resolution No. 12 -26 has been included as an attachment. PLANNING COMMISSION MEETING NOTIFICATION An informational notice about the June 2, 2015 Planning Commission meeting and review of the vacation and variance applications was sent on May 21, 2015 to property owners, per Hennepin County records, in the Seton plat, the Seton Place plat and the Seton Bluff plat; also the non - abutting dock site holders along Excelsior Lane. -1795- City Attorney Melissa Manderschied If the application does not meet the requirements of a petition, which needs the signatures of a majority of abutting land owners per MS 412.851, there is no petition. When there has been no petition, the vacation resolution may be adopted only by a vote of four fifths of all members of the council after properly noticed hearing per MS 412.851. if the vacation is approved, the property owner will need to submit a request for an examiner's directive (per MS 508.73, sub 2) so the roadway ROW will go to the abutting property at 4730 Galway Road property. Information about the remaining options for the public to access the undeveloped Excelsior Road / water, if the subject area is vacated, should be part of the City's evaluation. Per statute, no vacation shall be made unless it appears in the interest of the public to do so. City Engineer Dan Faulkner and /or Brian Simmons Use of the existing ROW as a utility /storm sewer /corridor is important. Fire Chief Greg Peterson There are no fire code or safety concerns with vacating the subject portion of Galway Road. Public Works Director Eric Hoversten I would not normally concur with vacating lands. However, in this circumstance it appears to be consistent with the approach taken on previous decisions /actions specific to this property to the extent that it will allow for the development of the lot while still maintaining minimal access to the commons beyond. DISCUSSION 1. When a city vacates a street, the involved portion of the public right -of -way is split 50 -50, (presumably to the centerline) to the abutting owner(s) and is usually free of easements either in favor of the public or owners of other property abutting the street. State statute allows that a City may specify the extent to which a proposed vacation affects existing utility easements, including the right to maintain and continue existing utility easements. If the public right of way was originally dedicated within one plat, the entire dedication reverts to the abutting property owner(s) within that plat. In the case of the requested portion of unimproved Galway Lane, the ROW reverts to the immediate property owner on the north (Justin Rock). -1796- 2. The vacation application included on the Docks Advisory Commission (DCA) meeting agenda for review at its May 21, 2015 meeting. The DCA recommendation was for approval, subject to conditions. Refer to memorandum dated May 22, 2015 that was prepared by Finance Director /City Clerk Catherine Pausche, who is the Dock Administrator. The shoreline along Excelsior Lane is Type D Commons. This is shoreline that is traversable on the top, and traversable along the water's edge; accessible by public right of way. 4. The unimproved road provides public access to the lake (i.e. getting to docks, skating, fishing, etc.). With the south 112 not part of the vacation request, access will continue to be provided. 5. Lot Frontage and Setback Assignment City Code Sec. 129- 101(b)(2) states that residential lots in the R -IA District must have minimum lot frontage of 40 feet on an improved public street except that lots fronting on a cul -de -sac shall be 40 feet at the front building setback line. City Code Sec. 129 -2 defines "Lot line, front" as follows: Lot line, front, means that boundary of a lot which abuts an existing or dedicated public street. In the case of a corner lot it shall be the shortest dimension on a public street or as otherwise designated by the Community Development Director based on the practical front yard of the property as determined by such factors as the existing or proposed building configuration of the property and taking into consideration the characteristics of the surrounding properties. If the dimensions of a corner lot are equal, the front line shall be designated by the owner and filed with the city. For purpose of this chapter, a lot shall have only one front setback. Based on the aforementioned definition, Staff deems the front of the lot to be the abutting Galway Road /Shannon Lane (west side) if the partial vacation is approved. A front setback of 20 feet is required. The rear (east) setback is opposite the front. Therefore, the rear setback for a principal structure on subject lot is the most restrictive of the following: - standard principal structure setback of 15 feet; or - lakeshore setback of 50 -feet from the 929.4 OHWM; or - top of bluff setback of 10 -feet. For this lot, based on site conditions, the most restrictive rear setback is the standard 15 -foot setback, as required for a principal structure The minimum side setback on the north side is six (6) feet. -1797- Staff's evaluation of the south side setback is that it should be the same as allowed per Sec. 129 -194 (i) for street frontages created by fire lanes or per Sec. 129 -194 (j) for street frontages created by an alley. Both sections state that street frontages adjacent to a fire lane or alley lane having a width not exceeding 15 feet shall be considered side or rear yards, as appropriate and subject to the applicable district setbacks. In this case, the south side setback would be six (6) feet. It is important to mention that Sec. 129.194 (k) states that street frontages created by unimproved roads exceeding 15 feet are considered to be side or rear setbacks, as appropriate with a minimum setback of ten (10) feet. Since the remaining portion of unimproved Galway Road does not exceed 15 feet, Staff's evaluation is that the requirements that are provided for alleys and fire lanes should be applied. It is anticipated that an Erosion Control Permit will be required from the MCWD for the project. Copies of the application materials were forwarded to the MCWD as part of the routing process. Applicant is encouraged to be in contact with the MCWD regarding the permit(s) that maybe required for the project. 8. Per code, minimum driveway width is 10 feet; maximum width is 24 feet. A 1- foot side setback is required. Hard surfacing is also required. 9. Metropolitan Council Environmental Services Sewer Area Charge (SAC), Mound Sewer and Water Trunk Charges, and Mound Sewer and Water Connection Charges shall apply to the project with involved fees to be paid at the time of building permit issuance. Fees shall be the amounts that are in effect at the time of permit issuance 11. Applicant is advised that there are building and /or fire code regulations related to proximity of structures to property lines including but not limited to, fire proofing and projections. Staff suggests applicant contact the Building Official to discuss the regulations as they apply to a future project. 12. The City's regulations related to yards and open space including, but not limited to, allowed encroachments are contained in Sec.129 -197. 13. Retaining walls less than four (4) feet do not require a building permit. Walls exceeding four (4) feet require the submittal of plans prepared by a professional engineer. 14. Minimum construction elevation required to be at or above the Regulatory Flood Projection Elevation (933.0) or three feet above the OHWM wetland. 1798- RECOMMENDATION Staff recommends that the Planning Commission recommend Council approval of the street vacation application for the north 1/2 of the unimproved road. In recommending approval of the street vacation, the following findings are offered: 1. There is no public benefit to retaining the north portion of unimproved Galway Road as it is being developed as a driveway for the proposed new home. 2. The south 112 of unimproved Galway Road is open and accessible to Excelsior Lane (undeveloped) which is adjacent to Lake Minnetonka. Variance. Staff recommends that the Planning Commission recommend that the City Council grant variance approval for lack of minimum required frontage on an improved public road to allow construction of the improvements on the property and in the Galway Road right of way, subject to the following conditions: 1. Applicant shall be responsible for payment of all costs associated with the land use request. 2. No future approval of any development plans and /or building permits is included as part of this action. 3. Applicant shall provide all required information upon submittal of the building permit application. 4. Approval of the drainage plans, utility plans and proposed grades by the City Engineer. 5. Impervious surface coverage on the property shall not exceed 40 percent and shall be subject to the provisions of Sec. 129- 385(g)(2)a as allowed for existing lots of record. 6. MCES Sewer Area Charge (SAC). The 2015 MCES fee for a SAC unit is $2,485.00. MCES charge will be collected at the time of building permit issuance for the proposed new house. City Water /Sewer Trunk Area Charges. The 2015 trunk waterfee is $2,000.00 per lot and the 2014 trunk sewer charge is $2,000.00 per lot. Payment of trunk water and trunk sewer charges will be collected prior to release of the building permit and will be the amount in effect at the time the building permit is issued. -1799- City Water / Sewer Connection Fees. The 2015 water connection fee is $240.00 and the 2015 sewer connection fee is $240.00. The water and sewer connection fees will be collected at the time of building permit issuance for the new house to be constructed and shall be the amount in effect at the time. 9. Minimum construction elevation shall be at or above the Regulatory Flood Project Elevation of 933.0 or three feet above the ordinary high water mark of a wetland. 10. No materials shall be stockpiled in the 100 -year floodplain area(s). Staging and stockpiling activities shall be coordinated in cooperation with the Mound Public Works Department. 11. Applicant shall be responsible for procurement of any and /or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 12. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. 13. Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodplain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant is directed to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. 14. Approval of the requested vacation request for the north 1/2 of Galway Road. 15. Any additional conditions from Staff, Consultants, Planning Commission, Docks and Commons Commission and City Council. in recommending Staff approval of the variance, the following findings of fact are offered: 1. The criteria of City Code Section 129 -39 (a) are being met. = 2. The requested variance is for an existing lot of record. 3. With the exception of the requested lack of minimum frontage on an improved street, the proposed new house will meet the other City Code requirements. 4. The street vacation, if approved, will provide 15 feet of frontage for the property on an improved street, which is an improved condition. 5. The subject property includes varied topography and slopes downward towards Lake Minnetonka. 6. Access to the property can be provided from the vicinity of the Galway Road and Shannon Lane right of way. 7. There are no plans to improve Galway Road in the subject vicinity. 8. The existing house on the south side of unimproved Galway Road will be located approximately 42 feet from the proposed new house. CITY COUNCIL REVIEW Required. The public hearing for review of the vacation application is Tuesday, July 14, 2015 at 7:00 p.m. The variance application will also be reviewed at that time. -1801- ISO Me, 4�A� 6` 55 0 47 0 2415 Wilshire Boulevard, Mound, MN 55364 Phone 952- 472 -0600 Fax 952 - 472.0620 Application Fee and Escrow Deposit required at time of application. Planning Commission Date June 2, 2015 Case No. 15-ID City Council Date - Please type or print clear) RADJACENT Name Justin Rock Email justinjayrock @gmaii.com Address 7647 Mariner Pt., Maple Grove, MN 55311 Phone (Home) (work) (ce1g612- 508 -5870 E -Mail Address Fax d)aoentAddress4730 Galway Road, Mound, MN 55364 ame of Business o ;00 0 B(ock015 Seton, Lots 15 16 17 and 18 uhdmision Ploy 1911723230139 ZONING DISTRICT Cirde: R -1 R -tA R -2 R -3 B -1 B-2 B-3 AREA North 1/2 of undeveloped Galway Road directly South of applicants property, TO BE VACATED nTHIS Vacating the North portion of Galway Road will then be added to the lot at the North, which will give the lot improved road frontage IS There is no public use for the undeveloped North portion of Galway Road. There is no need to improve Galway Road. This portion has no utilities present. Vacatin 1/2 will still maintain an access oint on the South onion for the Public. g p p I certify that all of the statements above and statements contained in any required papers or plans to be submitted herewith are true and accurate. I acknowledge that I have read all of the information provided and that 1 am responsible for all costs Incurred by the City related to the processing of this a (cation. f J ✓S < n V G CA1t Print Applicant's Name Applicant's Signature Date Print Applicant's Name Vacation Information (1/2/2015) Page 4 of 4 Applicant's Signature -1802- Date b (tiW [`tlTY OF MOUND 2415 Wilshire Boulevard, Mound, MN 55364 Phone 952 -472 -0600 FAX 952472 -0620 l • ' 1 Application Fee and Escrow Deposit required at time of Planning Commission Date June 2, 2015 City Council Date June 23, 2015 Please Woe or print lealbiv Case Slpl 11 � 8d0 y,�' SUBJECT Address 4730 Galway Road, Mound, MN PROPERTY LEGAL Lot 000 B1ock015 DESC. Subdivision Seton Lots 15 16 17 and 18 plD## 1 911 723 2301 39 Zoning: R1 R1A R2 R3 81 82 83 (Circle one) PROPERTY ustin Rock Email justinjayrock @gmail.com OWNER rAddress4730 Galway Road, Mound, MN Phone Home 612-508-5870 Work Fax APPLICANT Name Email (IF OTHER THAN Address OWNER) phone Home Work Fax Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this,properly? Yes (X) No ( ). If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. October 2014- Approved Public Land Permit Resolution No. 14 -91, Approved Variance Resolution No. 14 -92 Detailed description of proposed construction or alteration (size, number of stories, type of use, etc.): With approved partial vacation of Galway Road, this lot will have 15' of road frontage. Zoning requires a minimum of 40' of improved road frontage. Variance Information (1/2/2015) Page 4 of 6 Case No. 6. Was the practical difficulty described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes ( ), No 00. If yes, explain: 7. Was the practical difficulty created by any other human -made change, such as the relocation of a road? Yes ( ), No ( )O. If yes, explain: 8. Are the conditions of practical difficulty for which you request a variance peculiar only to the property described in this petition? Yes (X), No ( ). if no, list some other properties which are similarly affected? Prior to Galway Road partial vacation, lot did not have improved road frontage. After the road vacation, mentioned lot will have 15' of road frontage. 9. Comments: Variance will be required due to a partial vacation of Galway Road. The mentioned lot will have 15' of improved road frontage. Zoning requires a minimum of 40' of improved road frontage. I certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I acknowledge that I have read all of the variance information provided. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. Owner's Signature_�/�G�1 Applicant's Variance Information (1/212015) Page 6 of 6 :1� Date r,Z O �-S Date Case No. ° 3. Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is located? Yes (X) No ( ). If no, specify each non - conforming use (describe reason for variance request, i.e. setback, lot area, etc.): Proposed house will meet all other zoning regulations. SETBACKS: REQUIRED REQUESTED VARIANCE (or amsfing) Front Yard: (N S E W) ft, ft. ft. Side Yard: (N S E W) ft. ft. ft. Side Yard: (N S E W) Rear Yard: (N S E W) Lakeside: (N S E W) ft. (NSEW) ft. ft. ft. Street Frontage: 40 ft. 15 ft. 25 ft. Lot Size: sq ft sq ft sq ft Hardcover: sq ft sq ft sq ft 4. Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes (X), No ( ). If no, specify each non - conforming use: 5. Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? ( ) too narrow ( ) topography ( )Sol] ( ) too small ( ) drainage ( ) existing situation ( ) too shallow ( ) shape ( ) other: specify Please describe: Lot does not have adequate improved road frontage. Variance Information (1/212015) Page 5 of 6 -1805- -for~ Justin Rock APR 2 011 g I EXISTING I I HOUSE I BY�_ L — PROPOSED GALWAY LANE VACATION DESCRIPTION: A strip of land 15.00 feet in width described as that pan` of the North half of Galway Lane as dedicated in SETON, according to said plat on file and of record in the office of the County Recorder, Hennepin County, Minnesota. Said strip of land is to extend by its full width from a line drawn from the Southwest corner of Lot 15, Block 15, in said plat, to the Northwest corner of Lot 10, Block 23, in said plat, to a line drawn from the Southeast comer of Lot 18, said Block 15, to the Northeast comer of Lot 1, said Block 23. i----------i----------j ---------- T---------- � X15 I I I 1 I 1 j I I 1 I I 1 1 I 18 `C I I Y 15 I 16 I 17 1 o l O 1 I Zm I �°p j I 1 Oc I 1 0^ i N 112 Old VACATE® GALWAil LANE W O I c i TO AC�jRUE TO LOTS 15 - 1$, BLK.15 I i 1 I hereby certify that this survey was prepared by me or under my direct supervision and that l am a duly licensed Professional Land Surveyor under the laws of the State of Minnesota. Y • 22703 11107114 cfn,.an V lerha I irense No. Date Traverse PC REVISED: 04116115 - GALWAY LANE REVISED: 11/19/14 - GALWAY LANE .: W O W aI .- I e ORE M I E LAND SURVEYING, LLC 952 -443 -3010 _1806- ~ for ~ Justin Rock X eti of." XX Galway Road (Unassigned) Mound, MN 55364 I / — — x RET. WALL GALWA r xq" r OMD 8. San. —Sews! BENCHMARK: - -2 Top nut of I fire hydrant Elevation = 950.14 t gad 955.0 (95MJ / 955.3 -- - -- 1951.0 _ 20.3 LIL -(�T -i i EX/STING I E i HOUSE I 1 FF = 954.7 I EXISTING ' DECD 1 I I N 4 h Iis + —�� o' I I I tl ' 4 g5� Hard Cover Calculations: Lot Size: 13,532 s.f (INCLUDING N 1/2 Proposed House: 3,696 s. . e XYJ_ Total Hardcover: / e 34.23% y fir, W %C C) t o, LU Y, ! g 4 42.9 C - 6 gy^ � RET. WALL GALWA r xq" r OMD 8. San. —Sews! BENCHMARK: - -2 Top nut of I fire hydrant Elevation = 950.14 t gad 955.0 (95MJ / 955.3 -- - -- 1951.0 _ 20.3 LIL -(�T -i i EX/STING I E i HOUSE I 1 FF = 954.7 I EXISTING ' DECD 1 I I N 4 h Iis + —�� o' I I I tl ' 4 g5� Hard Cover Calculations: Lot Size: 13,532 s.f (INCLUDING N 1/2 Proposed House: 3,696 s. Proposed Driveway: 936 s.f. Total Hardcover: 4632 s.f. Hardcover % : 34.23% 159.93' (MEAS) 16o.00' (PLA7) X� �/ /x� / / E / til I ��t i x931.3 937.01 V WAY RD) 7rN �. ,'x `L a z ?? vqa 'r A/ 4„ E X m 1 6m I I m / ! 1A.0• X93&51 p/ ® 4F j f I L ( 9 `p/ / 4og / O S /®P 5.0 4 / � / J / A. A °bJ� '? J�� II I IfJOT 18// 4°°' 66 ,/! / 41, rn 46T A6 // 1 ,9� XIR —1-1— I I 1931.3 / x 931.3 1.937/31 Lam/ 0 —� /i Sv_ so". X1941.4 — AI Y 9'S Y/ / _NAS� Sad 5'P ,rwa I t )lu to i _I 5e`N• I w X (941.0 ��-- ®RjH IIALF F r'l 1' � I � r .' ^'P / I h I 944.7 ¢c •— 945.5 x \ /t A TO )SE V CA\TED / a �. ) y� / / a 159.94' 1 San. Sew. MH \ to l l i S 89°47104" W .A- INV. 93754 gag' �\ \ X ga I 1 i 1 i _ I I I EXISTING s r HOUSE 1 I hereby certify that this survey was prepared by me or under my direct supervision and that I am a duly licensed Professional Land Surveyor under the laws of the State of Minnesota. �,, Y - �, 22703 08120114 Steven V. Ische License No. Date Traverse PC Proposed House Elevations: Top of Foundation: 952.0 Finished Garage Slab: 951.6 Walkout: 942.0 LEGEND .b- Fire Hydrant Catch Basin i Spot Elevation Deciduous Tree 'o-- Power Pole ® Found Iran Monument 0 Set 1/2" Iron Pipe O Sanitary Manhole —SS Sanitary Sewer —SD Storm Sewer —W Water Main —G Underground Gas Llne X 937.3 Existing Grade X (937.3) Proposed Grade _ .y. Direction of Surface g�a L0 iR� 6X V // y / / e g'S1' W /r so 931.3/ / 41F MOUND 100•YEAR FLOODPLAIN ELEV. = 991.0 I(MCWD 1 00 -YEAR FLOODPLA/N ELEV. = 991.5) r REVISED: 04/11/15- PROPOSED HOUSE PAD, HARDCOVER, GRADES REVISED: 09103114 - PROPOSED HOUSE PAD, HARDCOVER, GRADES REVISED: 08/22/14 - E R/W OF SHANNON LANE REVISED: 081211 14 -HOUSE PAD, HARDCOVER, UTILITIES, DECK AD✓. HOUSES, DRIVEWAY, O.H.W. 8 GRADES OqUMIER LAND SURVEYING, LLC 95Z- 443 -307 0 i� Drainage 00 -YEAR FLOODPLA/N ELEV. = 991.5) r REVISED: 04/11/15- PROPOSED HOUSE PAD, HARDCOVER, GRADES REVISED: 09103114 - PROPOSED HOUSE PAD, HARDCOVER, GRADES REVISED: 08/22/14 - E R/W OF SHANNON LANE REVISED: 081211 14 -HOUSE PAD, HARDCOVER, UTILITIES, DECK AD✓. HOUSES, DRIVEWAY, O.H.W. 8 GRADES OqUMIER LAND SURVEYING, LLC 95Z- 443 -307 0 i� L' :r xr ... .. 8r. ?v C H L.• R d• F.. x. ^f� dv N k N R .. tN - to Ldl7 fOi'dJ .. +✓�' x +. H x. - d• w. J. x. x,. « . x•- w o � !.°.v /t M`• Y M r' 6J 9 / • 0 • ... ax Ar 17 ` .rd ` fE x /3 :z k, �dd .• µ.'Y2 } }} {.Jx xs id 9i' ��i J9� J3t'�. ��t "f -, i 4'! J c. N 0 p4, �23 ;6 Tp'Y• tu! LS Js Jr JX J3 8 «9 tJ fit .:t 3J JB k k.14 JD R!t yf a ,j lee x u yi�f { ,.. Q1µ =r .t ^ „-0*ks ++Yd • -� ..x. 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" 12 t e xTd �.e y i • ..gin•''• ` _ -- .: - .w . _� � • ,F . ,.: j ." hyt1� 3 p g � fi >� 3 ... r � # � w a - ♦. • sus. �a , I" i 3 Ao Je As Ax a ' __x -1808- 0 x ww-r! _¢ i � j/t°: _�.. _ -. Lim 'µ . --�_ -- .. I .t /�'' � �• ✓� - i V MEMORANDUM Date: May 22, 2015 To: Sarah Smith, Community Development Director From: Catherine Pausche, Director of Finance and Administrative Services Subject: Partial Vacation Request for Galway Lane The Docks and Commons Commission (DCC) discussed the Partial Vacation Request Application for Galway Lane, Applicant Justin Rock, at the May 21, 2015 DCC regular meeting. The DCC unanimously approved a recommendation to the City Council to approve the partial vacation request. An excerpt of the drat meeting minutes follows: 6. Partial Street Vacation Application - unimproved portion of Galway Lane abuttine 4730 Galway Road Pausche stated the request for a total vacation of this unimproved street was denied by the Council at the March 24, 2015 meeting. One of the applicants, Justin Rock, has since returned requesting a partial vacation. Pausche stated that the standard for allowing a vacation is that there is no public benefit to keeping the land. Justin Rock, 4730 Galway Road, stated the partial vacation he is requesting will still leave 15 feet of public access all the wayto the commons and that variances have been granted to essentially do the same improvements, but that a vacation would simplify the process. Osmek said this is not the first road vacated so it is not setting the precedent. Funk said the DCC should focus on the public benefits of access and he felt the 15 feet is still adequate. Beystrom asked about the setbacks before and after the vacation and Rock said they are just shifting the whole house pad south and do not intent to expand the footprint. Gillispie asked what side of the road parking is permitted. Rock said parking occurs on the side streets in addition to Shannon. Osmek said the DCC could recommend a condition to clearly mark what is public and what is private and Rock said he and the neighbor are currently maintaining the entire area so that is not really a concern. Osmek mentioned vacating to the SI• waterline invokes other rules and Rock said the vacation is up to the unimproved Excelsior Road and not the water. Pausche noted that no noticing took place forth is discussion like the last time. Noticing is not required for a DCC meeting, but area residents and non - abutters will be noticed for the Planning Commission and Council discussion. Pausche relayed residents concerns noted in the March DCC meeting that were included in the minutes. One resident questioned the dedication of the Seton Plat and why a vacation can even be considered. Gillispie added she thought the DNR report also mentioned the dedication language and asked if they have been consulted on the partial vacation. Pausche said they have and their response will be received in time for the Planning Commission and Council meetings. Pausche asked that the DCC assume the DNR response would be similar for the purpose of this discussion. Gillispie asked what the typical width of other public access points are and Osmek said roads are typically 24 feet wide but that 15 feet is not unusual. MOTION by Funk, seconded by Beystrom, to recommend that the City Council approve the partial vacation application for an unimproved portion of Galway Lane based on sufficient public access still being available. All voted in favor. Motion carried. Please let me know if you have any questions regarding this matter. -1810- CITY OF MOUND RESOLUTION NO. 15 -26 RESOLUTION DENYING VACATION OF UNMPROVED PORTION OF GALWAY LANE PLANNING COMMISSION CASE NO. 14-28 WHEREAS, a petition was submitted by Justin Rock and Cory and Linda Muller, requesting vacation of a portion of unimproved Galway Lane that abuts their properties at 4730 Galway Road and 2640 Shannon Lane; and WHEREAS, the proposed road to be vacated is 30 feet in width and 160 feet in length. It is currently undeveloped /unimproved. It was platted as "Galway Lane" in the original plat of Seton but is commonly known as "Galway Road." The portion of road proposed to be vacated is located east of the Galway Road / Shannon Lane intersection and extends to Excelsior Commons which abuts Lake Minnetonka; and WHEREAS, the petition was distributed for review and comment to City departments, consultants, public agencies and private utilities; and WHEREAS, as required by Minnesota Statutes Section 412.851, the notice of public hearing for the City Council's review of the vacation petition scheduled for March 24, 2015 was forwarded to the MnDNR on December 23, 2014 by certified mail as required by state law for vacation petition that extend to public water; and WHEREAS, written notice of the Planning Commission and Docks and Commons Commission review of the vacation petition was mailed on February 19, 2014 to property owners, per Hennepin County tax records, located in the Seton plat, the Seton Place plat and the Seton Bluff plat to notify them of the upcoming meetings being held on March 3, 2015 and March 19th, 2015 respectively. The notice was also mailed to the non - abutting dock site holders in Excelsior Commons; and WHEREAS, on February 25, 2015, the City received a letter from the MnDNR dated February 20, 2015 stating its opposition to the vacation petition; and WHEREAS, Staffs recommendation for denial of the requested vacation petition is based on the following findings of fact: 1. The subject road portion provides access to Excelsior Commons, which abuts Lake Minnetonka and includes docks in the City's program for 12 non - abutting properties; and 2. The area is used by the public to gain access to Lake Minnetonka; and 3. The subject road portion has been, and may need to again be, used for adjacent right -of -way or utility reconstruction. W WHEREAS, the Planning Commission reviewed the vacation petition at its March 3, 2015 meeting and voted to recommend the City Council deny the vacation request with the Findings of Fact 1 through 3 that were included in the Planning Report dated February 27, 2015; and WHEREAS, the Docks and Commissions Commission reviewed the vacation petition at its March 19, 2015 meeting and the unanimous consensus was to recommend that the City Council deny the vacation request; and WHEREAS, information regarding the City's review of the vacation petition is contained in the Planning Report dated February 26, 2015, the draft Planning Commission meeting minutes from the March 3, 2015 meeting, the Planning Report Addendum No. 1 dated March 13, 2015, the draft Docks and Commons Commission meeting minutes dated March 19, 2015 and the Executive Summary Report dated March 20, 2105 which are hereby made part of the record of the vacation proceedings; and WHEREAS, pursuant to Minnesota Statutes Section 412.851, the City Council of Mound held a public hearing on the street vacation petition on March 24, 2015 and provided proper notice thereof pursuant to state law; and WHEREAS, the City Council studied the practicality of the vacation petition taking into consideration the present and future development of the property and the requirements of the Zoning, Subdivision Ordinance and other official controls; and WHEREAS, the City Council considered the interest of the public in the portion of the road requested to be vacated and finds that the public's interests are not advanced by the requested vacation based on the following findings of fact: A. The subject road portion provides access to Excelsior Commons, which abuts Lake Minnetonka, and includes docks in the City's program for 12, non - abutting properties; and B. The area is used by the public to gain access to Lake Minnetonka; and C. The subject road portion has been, and may need to again be, used for adjacent right•of -way or utility reconstruction; and D. The MnDNR in its letter dated February 20, 2015 objects to the road vacation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota as follows: 1. The City hereby denies the request to vacate the unopened portion of Galway Lane as legally described on the attached Exhibit A. 2. The City Clerk is authorized and directed to prepare and file with Hennepin County the required notice of completion of these vacation proceedings. 1812- Exhibit A A strip of land 30.00 feet in width described as that part of Galway Lane as dedicated in SETON, according to said plat on file and of record in the office of the County Recorder, Hennepin County, Minnesota. Said strip of land is to extend by its full width from a line drawn from the Southwest comer of Lot 15, Block 15, in said plat, to the Northwest corner of Lot 10, Block 23, in said plat; to a line drawn from the Southeast corner of Lot 18, said Block 15, to the Northeast corner of Lot 1, said Block 23. -1813- CITY OF MOUND RESOLUTION NO. 14 -91 RESOLUTION TO APPROVE A PUBLIC LANDS PERMIT FOR PROPERTY AT 4730 GALWAY ROAD 19- 117 -23 -23 -0139 WHEREAS, the applicant, Justin Rock, is requesting a Public Lands Permit to undertake improvements associated with the construction of a driveway and utilities installation in unimproved Galway Road for a new house to be constructed at 4730 Galway Road; and WHEREAS, the property is owned by Richard and Connie Meyer, who consented to the submitted application; and WHEREAS, City Code Section 62 -11, requires City Council approval by a majority vote for construction of any kind on any public way, park or commons, or the alteration of the natural contour of any public way, park or commons; and WHEREAS, details regarding the request are contained in the Planning Report No. 14 -23 dated October 3, 2014 which included Staff's recommendation for approval, subject to conditions; and WHEREAS, the Planning Commission considered this request at their meeting on Tuesday, October 7, 2014 along with a variance application for lack of improved frontage and a reduced front setback. The Planning Commission voted to recommended approval of the Public Lands Permit as recommended by Staff; and WHEREAS, the City Council reviewed the Public Lands Permit application at its October 28, 2014 meeting and determined that approval would allow the property to be used in a reasonable manner; and WHEREAS, in granting approval of the Public Lands Permit application, the City Council hereby makes the following findings of fact: The construction of driveway access and utility improvements to accommodate the construction of a new, single - family home is viewed as favorable. 2. The City's rights related to the platted street can be maintained and continued. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mound, Minnesota, to approve the Public Lands Permit as submitted by Justin Rock for 4730 Galway Road with the following conditions: Prior to commencing any site or land alteration activities, final construction plans for the proposed driveway access and related utility installation work in the ROW shall be subject to review and acceptance by the Public Works and Engineering Departments. A hold harmless agreement, if needed, shall be prepared by the City Attorney along with the submittal of financial security, in a form acceptable to the City to undertake work on public property and to ensure that the improvements are installed to the satisfaction of the Public Works Director, or designee. -1814- 2. An encroachment agreement between the owner of the subject lot and the City will be required for driveway access, and other improvements, in unimproved Galway Road. At this time, it is unknown whether there are other property owners that may need to be a party to the encroachment agreement. Documents shall be in recordable form and shall also be required to be signed by any lien holder of record, and other involved parties, as determined by the City Attorney, All fees incurred by the City related to the preparation and execution of the agreement or other required document(s), as deemed necessary, shall be the responsibility of the applicant. 3. Variance approval for the new house project. Adopted by the City Council this 28th day of October 2014. Attest: Catherine Pausche, Clerk -1815- Mayor Mark Hanus CERTIFICATE City of Mound STATE OF MINNESOTA) ) SS COUNTY OF HENNEPIN) 1, the undersigned, being duly qualified and the Clerk of the City of Mound, Minnesota, hereby attest and certify that: 1. As such officer, I have the legal custody of the original record from which the attached was extracted. 2. t have carefully compared said extract with said original record. 1 1 find said extract to be a true, correct and complete extract from the original minutes of a meeting of the City Council of said City held on the date indicated in said extract, including any resolution adopted at such meeting, insofar as they relate to: CITY OF MOUND RESOLUTION NO. 14-92 RESOLUTION APPROVING VARIANCES FOR 4730 GALWAY ROAD PLANNING CASE NO. 14 -23 19- 117 -23 -23 -0139 Said meeting was duly held, pursuant to call and notice thereof as required by law on the 28th day of October, 2014. WITNESS my hand officially as such Clerk, and the seal of said City, this 30" day of October, 2014. Catherine Pausche, Clerk CITY OF MOUND RESOLUTION NO. 14-92 RESOLUTION APPROVING VARIANCES FOR 4730 GALWAY ROAD PLANNING CASE NO. 14 -23 19- 117 -23 -23 -0139 WHEREAS, the applicant, Justin Rock, is proposing to construct a new single- family dwelling on a vacant lot located at the intersection of Galway Road, which is unimproved in this area, and Shannon Lane. The project also involves construction of a driveway across the north % portion of unimproved Galway Road and other related improvements, including, but not limited to, utility services, and WHEREAS, the project requires variance approval as the existing, vacant lot lacks frontage on an improved public street and the applicant is seeking a reduced front setback for the proposed, single - family home to be constructed; WHEREAS, in addition to the variances that are needed for the project, a Public Lands Permit is also required to undertake improvements in unimproved Galway Road related to driveway construction and utilities work; and WHEREAS, the applicant submitted variance and public lands permit applications on September 4, 2014 for the proposed project; and WHEREAS, the current property owners, Richard and Connie Meyer, consented to the applications; and WHEREAS, details about the project are contained in Planning Report No. 14 -23 dated October 3, 2014 and the applicant's submitted application and supporting materials; and WHEREAS, the property is zoned RAA Single - Family Residential. Section 129 -101 of the City Code contains the regulations for the R -1A District; and WHEREAS, City Code Section 129 -39 (a) outlines the criteria for granting variances which is provided below: (a) Criteria. A variance to the provisions of this chapter may be granted, but is not mandated, to provide relief to the landowner in those zones where this chapter imposes practical difficulties to the property owner in the use of the owner's land. No use variances may be granted. A variance may be granted only in the event that the following circumstances exist: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 129 -2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. -1817- (3) The variance requested is the minimum variance which would alleviate the practical difficulty. (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. and WHEREAS, according to City Code Sec. 129 -2, "Practical Difficulties" is defined as follows: Practical Difficufties, as used in conjunction with a variance, means that: (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. ; and WHEREAS, Staff recommended approval of the requested variances subject to conditions; and WHEREAS, the variance application was reviewed by the Planning Commission at a meeting held on October 7, 2014 who voted, seven (7) in favor and one (1) opposed, to recommend Council approval, with the conditions recommended by Staff, and an additional condition that the portion of the new house needing a front setback variance be revised to be a minimum of six (6) feet with a limit of 20% of the total lot length on the south side; and WHEREAS, the City Council reviewed the variance(s) application at its October 28, 2014 meeting and determined that approval would allow the property to be used in a reasonable manner; and WHEREAS, in granting approval, the City Council hereby makes the following findings of fact: 1. The criteria of City Code Section 129 -39 (a) are being met. 2. The requested variances are for an existing lot of record. 3. The majority of the proposed new house meets the required 20 -foot front setback. 4. The proposed structure is a 1 -story with walkout. 5. With the exception of the requested front setback variance, the proposed new house will meet the other City Code requirements. 6. The lack of improved frontage on an improved street is an existing condition and the variance requested is due to existing site characteristics that were not created by the applicant. 7. The subject property includes varied topography and slopes downward towards Lake Minnetonka. 8. Access to the property can be provided from the vicinity of the Galway Road and Shannon Lane right of way. 9. There are no plans to improve Galway Road in the subject vicinity. 10. The existing house on the south side of unimproved Galway Road will be located approximately 57 feet from the proposed new house. 11. The proposed house /pad has been placed to maintain neighbor views to the lake. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby approve the variances with the following conditions: 1. Applicant shall be responsible for payment of all costs associated with the land use request. 2. No future approval of any development plans and /or building permits is included as part of this action. 3. Applicant shall provide all required information upon submittal of the building permit application. 4. Approval of the drainage plans, utility plans and proposed grades by the City Engineer, 5. Impervious surface coverage on the property shall not exceed 40 percent and shall be subject to the provisions of Sec. 129- 385(g)(2)a as allowed for existing lots of record. 6. MCES Sewer Area Charge (SAC). The 2014/2015 MCES fee for a SAC unit is $2,485.00. MCES charge will be collected at the time of building permit issuance for the proposed new house. 7. City Water /Sewer Trunk Area Charges. The 2014 trunk water fee is $2,000.00 per lot and the 2014 trunk sewer charge is $2,000.00 per lot. Payment of trunk water and trunk sewer charges will be collected prior to release of the building permit and will be the amount in effect at the time the building permit is issued. 8. City Water 7 Sewer Connection Fees, The 2014 water connection fee is $240.00 and the 2014 sewer connection fee is $240.00. The water and sewer connection fees will be collected at the time of building permit issuance for the new house to be constructed and shall be the amount in effect at the time. 9. Minimum construction elevation shall be at or above the Regulatory Flood Project Elevation of 933.0 or three feet above the ordinary high water mark of a wetland. 10. No materials shall be stockpiled in the 100 -year floodplain area(s). Staging and stockpiling activities shall be coordinated in cooperation with the Mound Public Works Department. I 1. Applicant shall be responsible for procurement of any and/or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 12. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. 13. Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodplain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant is directed to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. 14. Public Lands Permit approval for the project by the City. 15. The front setback of the proposed single - family home shall be at least six (6) feet from the front property line, which is along unimproved Galway Road. The portion of the home that can be located in the front setback area between 6 feet and 20 feet of the front property tine shall be limited to 20% of the total length of the front property line. The variances are hereby approved for the following legally described property: Lots 15, 16, 17, & 18, Block 15, SETON, Hennepin County, Minnesota, Hennepin County, Minnesota Adapted by the City Council this 28t' day of October, Attest: Catherine Pausche, Clerk i Mark Hanus, Mayor N ii300 uiy wy FNQ?O O � E � �x5 x 90 U 3 ) O 4. t �d7 1 a r (03d073AWN -4- V7 u tswoxa ' xj4 i rl t Cy�l�l w °xkt 1 F s� �1 F1 e W b� Kh A�2 C M}� J O -1821- I cej W (5 . � z , Z t � i 0 1 i 1 � t 2 W 1 W � `PLC_ a AMA e NNN �v p� 9fi I aI3 O gg O � 111 i I, AtV -1822- APPENDIX B — STREET NAMES AND NUMBERS Presenely,Vamed To Be Named Fairfield Drive Fairfield Road Fairview Drive Fairview Lane Fairwood Avenue Pecan Lane Fay Place Essex Lane Fern Croft Lane Woodland Road Fern Place Fern Lane Fern Street Basswood Lane Fernside Place Femside Lane First Avenue Cypress Lane Forest Lane Pine Lane between Maple Rd. and Walnut Road Franklin Place Franklin Road Galway Lane Galway Road Glamorgan Place Galmorgan Road Glasgow Lana Glasgow Road Glen Elyn Lane Glen Elyn Road Glen Road Butternut Road Glendale Drive Avon Drive from Inwood Lane to Bartlett Boulevard Glendale Drive Glendale Road Glenwood Drive Glenwood Road Gordon Lane Gordon Road Grandview Drive Grandview Boulevard Hawthorne Drive Hawthorne Road between Dickens Lane and Tdlewood Road Hawthorne Drive Cherrywood Road between Ridgewood Road and Mwthorne Road Hawthorne Drive Ridgewood Road between Westedge Boulevard and Chenywood Rd. Hazelwood Drive Hazelwood Lane - HickoryPtace Hickory Lane Hiddenvale Road Hidden Vale Lane FillcrestDrive HillcrestRoad Hillside Avenue Hillside lane from Sparrow Rd, to Crescent Road Holt Avenue Holt Lane Idlewilde Trail Heron lane Idlewilde, Drive Idlewood Road Inverness Road Inverness Lane Inwood Lane Inwood Road Ivy Street Cedar Lane Jack's Lane Diamond Lane CD8;17 -1822- MEMORANDUM Date: July 8, 2015 To: Honorable Mayor and City Council From: Catherine Pausche, Finance Director /Clerk/Treasurer Sarah Smith, Community Development Director Subject: Rotary Request to Share in Legal Fees for Mound Harbor District Project The City has been requested to consider sharing legal fees with the Rotary for the Mound Harbor District Project. Legal fees to date as of 7/9/15 for the creation of the Limited Use Agreement amount to $1,487.50. This project required quite a bit of research to cobble together each relevant parcel and then to determine and describe the ownership interests for each. No additional legal fees in addition to the LUA are anticipated unless problems arise in administering the agreement. The Limited Use Agreement currently contains specific language that the project is to occur at no cost to the Owner (City). The cost of insuring the Stillman sculpture is estimated to be $800 and that, along with the legal fees, was higher than anticipated. The Rotary has requested that the Council consider the public benefit of the project when deciding whether to contribute to the legal fees and also to consider the reasonableness of the request in light of the entire scope of the project. Options to consider (or some combination thereof) include amending the Limited Use Agreement to: 1) Add language that the Owners (City) will pay for the cost related to creating the Limited Use Agreement as this document will be able to be repurposed in the future for other situations that arise and was created primarily for the benefit of the City and that the Developer (Rotary) is responsible for any other legal costs incurred by the City related to the Agreement. 2) Add language that the Owners (City) will pay half of all legal expenses incurred by the Owners (City) with the other half to be paid by the Developer (Rotary) incurred by the City related to the Agreement. 3) Add language that the Owners (City) will pay the first $XXX of legal expenses incurred by the City as a result of the Limited Use Agreement and the Developer (Rotary) is responsible for all remaining legal costs incurred by the Owners (City) related to the Agreement. Staff requests the Council to provide direction on if and how to amend the Limited Use Agreement in relation to the sharing of legal fees. Please let Sarah or Catherine know if you have any questions regarding these matters at (952)472 -0604 or (952)472 -0633. -1823- E • �I� Consulting Engineers & Surveyors 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 -1172 Phone (952) 448 -8838 • Fax (952) 448 -8805 www.bofton- menk.com July 8, 2015 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2014/2015 Sanitary Sewer Rehabilitation Project City Project Nos. PW -14 -05 and PW -15 -06 Extra Work Order No. 1 Dear Mayor and Members of the Council: Please find attached, proposed Extra Work Order No. 1 for the 2014/2015 Sanitary Sewer Rehabilitation project. The contract for this project was awarded to Insituform Technologies USA, LLC on December 9, 2014 in the amount of $161,716.00 (including the alternate add -on) but work has not yet commenced. The Extra Work Order will enable the City to have additional sewer pipe lining completed at the unit price bid in the contract, which is considerably below what we had estimated prior to bidding. In addition, the City has budgeted an annual amount of $150,000 for sewer pipe lining and this project covers both 2014 and 2015, and therefore total available funding is $300,000. The Extra Work Order of $36,907.00 (22.8% increase; less than 25 %, the maximum advisable increase) will result in a new total contract amount of $198,623.00. Since there is still over $100,000 available in the City's budget, we are in the process of preparing a proposal for receipt of quotes for more sewer pipe lining to take further advantage of the current bidding climate for this type of work. We anticipate bringing a request to award a contract for this additional work to the July 28" Council meeting. It is our recommendation that the Council approve the attached resolution approving Extra Work Order No. 1 at an increase in the contract amount of $36,907.00. The new Contract amount with Insituform Technologies USA, LLC will be $198,623. Sincerely, BOLTON & MENK, INC. Daniel L. Faulkner, P.E. City Engineer Cc: Eric Hoversten, Public Works Director H:\ MOUN\ CI2108533 \I_Corres \E_Docs12015 -07 -08 Ltr to Council, EWO No. Ldoc DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer M PROJECT: BMI PROJECT NO.: OWNER: CONTRACTOR: DESCRIPTION: APPROVED: ENGINEER: CONTRACTOR: 201412015 Sanitary Sewer Rehabilitation 012.108533 City of Mound, Minnesota Insituform Technologies USA, LLC DATE: June 18,2015 WHEREAS, the City of Mound determined that additional lining Is necessary for reducing Inflow and infiltration in sanitary sewer flows WHEREAS, it was determined that these noted Improvements would be cost effectively constructed as pad of the 2014/2015 Sanitary Sewer Rehabilitation project; WHEREAS, the Contractor requested a modest adjustment to Item No. i Mobilization and Item No. 2 Traffic Control and no change in the contract unit prices for Item No. 3 Cured in Place Pipe and Item No, 4 Lateral Reinstatement (Any Size); NOW THEREFORE, BE IT MUTUALLY AGREED THAT: Article 4.02 of the 2014/2015 Sanitary Sewer Rehabilitation Agreement is hereby modified to change the dale of substantial and final completion from July 31, 2015 to August 31, 2015. Article 6.01 of the 2014/2015 Sanitary Sewer Rehabilitation Agreement Is hereby modified to Include the Items on the attached Schedule of Unit Prices for sanitary sewer improvements. Net Change In Contract Previous Contract Amount New Contract Amount $36,907.00 $161,716.00 $198,623.00 Jana Lame, Contracting & Attesting Officer 06/24/15 CITY: Name Title Date SCHEDULE OF UNIT PRICES Item No Description Unit Price Of Unit Amount ADDS: i 2 3 4 MOBILIZATION 5 %MAXIMUM TRAFFIC CONTROL CURED IN PLACE PIPE (CIPEJ APPROXIMATELY 8" MEASU LATERAL REINSTATEMENT ANY SIZE $2.500.00 2,000.00 $20.50 90.00 0.25 0.25 1684 14 LUMP SUM LUMP SUM LIN FT EACH 625.00 $500.00 34,522.00 $1,260.00 SUBTOTAL: $36 907.00 Net "hanmae in Contmct &36.907A0 Previous ConIMCI Amount 1161,716.00 New Cantraci Amount 1 $198.623.00 -1825- CITY OF MOUND RESOLUTION NO. 15- RESOLUTION APPROVING EXTRA WORK ORDER NO. 1, 2014/2015 SANITARY SEWER REHABILITATION PROJECT — CITY PROJECT NOS. PW- 14 -05, PW -15 -06 WHEREAS, Resolution 14 -103 awarded the contract for the 2014/2015 Sanitary Sewer Rehabilitation Project to Insituform Tech USA in the amount of $161,716.00 (including Alternate Add -on); and WHEREAS, many of the City's sanitary sewer lines are in need of pipe line rehabilitation to lessen the amount of clean water infiltration; and WHEREAS, the City has budgeted an annual amount of $150,000 to address the inflow and infiltration problem and the current contract covers a two -year period; and WHEREAS, the City's contractor, Insituform Technologies USA, LLC has agreed to increase the quantity of sewer lining at their current contract unit price; and WHEREAS, Extra Work Order No. 1 has been prepared, signed by the contractor and submitted to the City for approval; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, Minnesota: That Extra Work Order No. 1, attached to this Resolution, totaling $36,907.00 is hereby approved and further, the new total contract amount is increased from $161,716.00 to $198,623.00 Adopted by the City Council this 1411 day of July 2015. Attest: Catherine Pausche, City Clerk Mayor Mark Wegscheid -1826- MEMORANDUM DATE: July 9, 2015 TO: Mayor Wegschied City Council Members FROM: Kandis Hanson, City Manage RE: Dakota Regional Trail Safety Meeting At the request of Council Member Jennifer Peterson, which was supported by Mayor Mark Wegscheid, there was a meeting of the interested parties regarding trail safety on the Dakota Regional Trail as it passes through Mound. The meeting was held on Weds, July 1, 2015, and improving crossing safety at County Road 15 was the emphasis. Meeting attendees included Three Rivers Park District staff, Hennepin County Transportation staff, and Mound staff. After much discussion and brainstorming as to what would be feasible, the following short-term, near -term and long -term measures were stated: Short -Term Education by way of news articles in local papers, City of Mound news letter**, and City website. Additionally, City staff have asked for assistance from Spring Park and Minnetrista, being contiguous to Mound, to help with the education piece. The City Contact will be delivered the last week in July to 4,000 readers: Contact Drivers and Trail Users - Rules of the Road. On a more serious note, I would like to offer safety advice to drivers and bicyclists as they pass through Mound. Bicycles are legal vehicles on Minnesota roads and bicyclists have the same rights as motorists. This means they share equally the responsibilities of bicycle safety and reducing bicycle/ motor vehicle crashes. The top factor contributing to these crashes is failure of both bicyclists and motorists to yield the right -of- way. -1827- Trail Crossing Safety Tips for Bicyclists: Comply with posted STOP signs and yield the right -of- way to motorists; wait for a gap in traffic to safely cross. Trail Crossing Safety Tips for Motorists: If you're driving a motor vehicle and reach a trail crossing, do not stop and "wave through" trail users. Your attempt to be courteous is actually contrary to posted trail signs which tell bicyclists and others to stop and yield to traffic. Stopping may also confuse other motorists and reduce visibility for everyone. Specific trail crossings in Mound where these state laws apply are at Shoreline Drive, Commerce Drive, Fairview Lane, and Montclaire Lane. Near -Term Examine possibilities for public awareness events with Orono Police Department, Three Rivers Police and Hennepin County Public Safety in which they would stop drivers and trail users to educate. Possibly include carefully crafted, coordinated LED message board usage in area on trail and roadway. Additionally, install some of the trail signage to warn riders of non - stopping cross traffic. Look at crossing alignment and barricading that may prevent direct /unchecked crossings. Long -Term Evaluation of a road -way redesign that would narrow the road to two lanes instead of four (plus turn lanes), which acts as a traffic - calming measure. This timed especially as development occurs at the Harbor District, which will add additional traffic conflicts (cars, including valet parking; pedestrians; bikes, etc). Make this a design component for the Harbor District when in the earliest stages of design. Topic will be introduced by Council Member Jennifer Peterson and discussion will be led by City Manager Kandis Hanson. Additional viable ideas by Council Members are welcome. Thank you. FAA CITY OF MOUND 2415 Wilshire Boulevard, Mound MN 55364 Ph 952- 472 -0600 Fax 952- 472 -0620 www.citvofmound.com July 8, 2015 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: City Comments on 2015 Minnehaha Creek Watershed District (MCWD) Capital Investment Plan (CIP) The City has been afforded opportunity to comment on the attached email executive summary of the MCWD CIP and project list. The summary lays out the general nature of MCWD capital expenses against Focus and Response expense tracks. Presently, MCWD does not project any investment within Mound. However, the increase in project cost -share funds under the Responsive Track from $500K to $1M may prove beneficial in the near -term considering several initiatives on the horizon that may impact the watershed. It is difficult to distinguish cost share from "collaborations" in the Focus Track which may be more appropriate for several of these future development opportunities: Wolner Field pervious parking lot repair, maintenance of Lost Lake Channel, and the number of emerging downtown development opportunities. I assume that the 2015 budget is already locked and set and in motion. I would recommend concurring with the specific plan for 2016 — 2018 with a comment holding open opportunity to inject requirements relevant to the above as they develop — Wolner Field most likely the soonest to emerge. Sincerely, ric Hoversten Public Works Director crichoversten@cityofmound.com 952- 472 -0636 Enc: MCWD CIP Exec Summary and Project List FW Annual Review of MCWD Capital Improvement Plan subject: FW: Annual Review of MCWD Capital Improvement Plan Attachments: MCWD Revised Draft CIP_5- 26- 15.pdf From: Becky Christopher [ mailto: Bchristopher @minnehahacreek.org] Sent: Friday, rune 19, 2015 5:09 PM subject: Annual Review of MCWD Capital Improvement Plan Dear city and County Administrators, Mayors, and staff, As it does each year at this time, the Minnehaha Creek watershed District (MCWD or District) is distributing its revised Capital Improvement Plan (cIP) for your review and comment. Your input on the revised draft CIP is valuable in helping to identify new opportunities to work together to protect and improve water resources. This year's draft CIP reflects the District's "Two- Track" approach for project and program implementation. This approach is intended to allocate District resources to their highest and best use in addressing water resource issues throughout the watershed and allow for improved integration with community land use planning. Focus Track: This track prioritizes projects, staff and financial resources to high need areas within the District in order to make significant, lasting improvements to the most sensitive water challenges in the watershed. Responsive Track: The District continues to remain responsive to needs and opportunities District -wide through project partnerships, grant funding, education programming, permitting assistance, aquatic invasive species prevention, and other District resources. As reflected in the draft CIP, the District's current priority areas under the Focus Track are the Minnehaha Creek Greenway and the six Mile creek subwatershed. These areas have been identified as priorities based on factors including water resource needs and impairments, scale and complexity of the subwatersheds, opportunities created by development and redevelopment, and local partnerships and support. The Responsive Track of the CIP includes projects District -wide that are being developed in response to community requests or opportunities. These include Cost share grant projects, flood damage repairs, and capital projects such as the Highway 101 Causeway shoreline improvements. we encourage cities and counties to approach the District with project opportunities that may be incorporated into the CIP based on timing, alignment with District goals, and available funding. This list includes all projects that are currently in development and have potential to move forward dependent on further analysis, community support, and securing of land rights and funding. In the six Page 1 1 FW Annual Review of MCWD Capital Improvement Plan Mile creek subwatershed, the District will be initiating a process later this year to develop a strategic implementation plan for the area in coordination with the municipalities, counties, Three Rivers Park District, and the public. This process will refine the prioritization and timing of specific projects. Another change to this year's CIP is the addition of the "Funding sources" column to reflect the District's efforts to diversify funding sources beyond the District levy. Keep in mind that "cost estimates" listed in the CIP do not reflect the true budget or levy projections, as they do not account for a variety of funding sources: carryover from past years, projects levied over multiple years, or outside funding from grants and project partners. The draft CIP can be found on the District website at: http: / /www.minnehahacreek.org /CIP. You are invited to submit comments on the proposed draft CIP as well as suggestions for how the District can better integrate its water resource improvement efforts with project and land use planning in your community. Comments received will be compiled and presented to the MCWD Board of Managers for review prior to approval of the CIP. Please submit comments via mail or email (provided below) no later than 3uly 20, 2015. sincerely, Becky Christopher Lead Planner & Project Manager Minnehaha Creek Watershed District 15320 Minnetonka Blvd., Minnetonka, MN 55345 952- 641 -4512 11 www.minnehahacreek.org Page 2 -1831- 0832- Y � E t e `G g 3 _a e 6 } a C � g n � E S C t b e � b E 2 - Q � bo C t E G E o g s = r Y 3 � D n 8 t ,m Y q � s e n r o � 5 c z Y �L E9 E w o 0 "G E � o E Bog Fill L E J j co �" 9 - vi € !,JIM n. m s E _'t n 3 3 E < el U B 3 33 0. ooh E S I� u � o V u f sag u u i£ Ran tt f i �° P' UI Z j rF _ 'FR 1 i is _ is � E � www�w ww w.ww .A w � w w.w � ww ww wwwww wmw i w w wwwuw wwq t= 1 I F 1 i C N 3 u C V Y � b m• 5 Y 3 E b� Q I b S I$ 9 L E E _ ik $ 1@ P= G° G till g n o a 8 8 8 € o F '� �5a Et7 t C 'e. 3 ES CC cE B €ja �1� jE -$E � 3.E EgW Pco G � II5� "a xx 1 E ion R p E 2 E _ 13 6 ��U Vu.JCJ'0=.VV Va. c.'a G azKCU VUUV aaU B6m8rc EUBt (, E E MIA @ 0 3 WHOM e 3 Uf E MIAMI E VIM NE F' _ oEB z Z E y 6Y°E3�. 8: m� I c o c c y IN - o � 0832- Y � E t e `G g 3 _a e 6 } a C � g n � E S C t b e � b E 2 - Q � bo C t E G E o g s = r Y 3 � D n 8 t ,m Y q � s e n r o � 5 c z Y �L E9 E w o 0 "G E � o E Bog Fill L E J Harbor Wine & Spirits June 2015 Date Weather Cust 15 Cust14 Variance 2015 2014 Difference +/- 6/1/2015 sun 70s 316 316 6523.24 6523.24 6/2/2015 sun 75 343 325 18 7650.88 7097.08 553.8 6/3/2015 rain 70s 284 363 -79 6131.79 7119.12 - 987.41 6/4/2015 DREARY 72 296 357 -61 6953.5 7406.43 - 452.93 6/5/2015 sun mid 70s 670 328 342 16336.21 6591.37 9744.84 6/6/2015 sun mid 70s 715 669 46 17659.72 17330.6 329.12 6/7/2015 589 14277.13 6/8/2015 sun to 80s 333 333 6595.78 6595.78 6/9/2015 sun 90 369 300 69 7901.11 5585.48 2315.63 6/10/2015 sun hi 70s 323 377 -54 6383.32 8274.45 - 1891.13 6/11/2015 rain 72 332 371 -0.39 8231.38 7813.28 418.1 6/12/2015 sun 78 724 319 405 18521.7 7455.76 11065.94 6/13/2015 cloudy 80 647 685 -38 15755.38 18285.73 - 2530.35 6/14/2015 650 18467.12 6/15/2015 sun 74 317 317 5744.39 5711.39 6/16/2015 ovrest 70 314 318 -4 6398.41 6166.62 231.79 6/17/2015 ovrest 70 315 378 -63 6625.73 7380.87 - 755.14 6/18/2015 sun 78 353 321 32 6977.61 6187.4 790.21 6/19/2015 pt sun 80 628 299 329 16673.78 6483.88 10189.9 6/20/2015 sun to 80s 712 688 24 18850.52 17084.79 1765.73 6/21/2015 755 19489.77 6/22/2015 sun /rain 84 314 314 6493.45 6493.45 6/23/2015 sun 82 338 346 -8 6690.05 6241.02 449.43 6/24/2015 sun to 80s 356 334 22 7190.95 6629.96 560.99 6/25/2015 sun 82 373 307 66 7944.43 6247.17 1697.26 6/26/2015 sun/ It rain 83 653 350 303 16886.47 7632.01 9254.46 6/27/2015 sun 83 769 597 172 20065.38 14536.59 5528.79 6/28/2015 621 16357.78 6/29/2015 pt sun 82 361 361 8590.79 8590.79 6/30/2015 sun 80 354 340 14 8725.18 7515.6 1209.58 TOTALS 11509 10647 522 268501.2 255671 12830.14 -1833- Proudly serving the communities ofMinnetonka Beach, Mound, Orono and Spring Park Date: Saturday, July 11, 2015 Time: 9 a.m. to 1 p.m. Location: 2730 Kelley Parkway, Orono, Minnesota Police Station • Car Seat Clinic Public Safety Vehicle Display K9 Demonstration Air Care Helicopter -1834- Good afternoon- I am writing again to object to the vacation of the north 15 feet of undeveloped Galway lane adjacent to my property. I understand there is a city council meeting on Tuesday and hope to be in attendance. In preparation for this meeting I again ask the following: 1) was information missing from the original disclosure documents which has made develop,net of the originally submitted drawing not possible 2) 1 continue to be concerned about the out right ignoring of requests made to new property owner A. It is my understanding there was to be no clearing of land around the protected wetland. Per attached photo, property was once again mowed. Who determines what /where mowing can take place. This appears to be disregard for previous cease and desist. B. According to Mr Simon owner was notified not to use undeveloped road as driveway and access to parking. Attached photos illustrate vehicles are still driving down and parking. 3) If the 15' is vacated what's next- variance to replant wetland in order to have more yard? 4) this action will set precedent. If a decision to vacant north 15' than discussion should broaden to complete vacation of undeveloped Galway. As current homeowners we too would like more ground cover to enhance property. our neighborhood is being impacted adversely by the tension created by this proposal. I would urge your strong consideration of these comments and quick resolution. We all need to move beyond this and get back to enjoying the privilege of access to lake Minnetonka and all that comes with it. Kind regards, Linda muller July 14, 2015 City Council Meeting Agenda Item No. 7 Pages 1779 -1822 Additional Information Ai :. -..