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2012-05-17 DCC Agenda PacketNOTE: COMISSIONERS WILL BE CONTACTED BY STAFF PRIOR TO THE MEETINGS TO ASSESS ATTENDANCE. FAILURE TO RESPOND BY NOON ON THE DAY OF THE SCHEDULED MEETING WILL BE CONSIDERED AN ABSENCE AND MAY RESULT IN CANCELLATION OF THE MEETING DUE TO LACK OF A QUORUM. CONTACT JILL NORLANDER AT 952 - 472 -0607 OR JILLNORLANDER@CITYOFMOUND.COM. DOCK AND COMMONS COMMISSION AGENDA E EE �y� ....... p i1 Mi €dE (i6 k61k?.jy�I `E EPEE kjkjvk jmvjE( ...� i)X�4I�FIPOk�S ?Oj Thursday, May 17, 2012 Page 1. Approval of Agenda 2. Approval of April 19, 2012 Meeting Minutes 1 -2 3. Comments and suggestions from citizens present (no more than 3 minutes allowed per speaker) 4. Discuss: Public Lands Permit for 4555 Island View Drive 3 -9 5. Discuss: 2013 Fees 10 -24 6. Discuss: Riprap 25 -37 7. Discuss: Dredging 38 -39 8. Review: 2011 Annual Report 40 -44 9. Review: 2012 Calendar 45' 10. Reports: - City Council Representative - Staff - Commissioners City Council Meeting Minutes are on line at www.citvofmound.com. If you would like a paper copy, please let us know and we will provide one to you. DOCKS AND COMMONS COMMISSION MEETING Thursday, April 19, 2012 Present: Chair Jim Funk, Commissioners Mark Drahos, Susan Gardner, and Cliff Schmidt. Excused: Rodney Beystrom and David Osmek Other Present: Public Works Superintendent Jim Fackler Public Present: Maria & LaMarr Barnes (4857 Island View Dr), Mike Hendrickson (10680 Hwy 7, Watertown) Chair Jim Funk called the meeting to order at 7:00 p.m. 1. Approval of Agenda MOTION by Drahos, second by Gardner, to approve agenda with one addition. MOTION carried unanimously. 2. Approval of March 15, 2012 Minutes MOTION by Schmidt, second by Drahos, to approve the minutes as written. MOTION approved unanimously - 3. Comments and Suggestions - no one present 4. Public Lands Permit for 4857 Island View Drive Fackler briefly reviewed the application for the Commission. The request includes new boulder walls, replacement of the existing stairs, and related restoration activities. Staff recommends approval with conditions, including the recording of an agreement regarding the utilities located in the affected area. MOTION by Funk, second by Schmidt, to approve the public lands request as submitted. MOTION carried unanimously. 5. Review of 2013 Dock and Slip Fee Options Gardner questioned whether the current fee schedule covered the cost of program administration. Fackler indicated that it did not. Originally, when the program began, the fees were designed to subsidize the cost of slips. It was requested to bring this issue back to May's meeting with 6. Discussion of LMCD Ruling on Dock Extension and Dredge Limits and Mound Ordinance on Boat Lifts Fackler reported that the LMCD is allowing the City of Mound to administer our own dock extension policy. A letter is being prepared for all dock holders regarding this new policy. Each request for extended dock length will be reviewed individually. Dredging is extremely cost prohibitive. Selected areas have been done because it's been cost effective to do so. Boat lifts are allowed where they will fit. Enforcement is complaint driven. If lifts start increasing we will likely see more storage complaints. 7. Review of the 2011 Dock Annual Report B. Review of the 2012 Calendar Bring back the amended Annual Report for the May meeting. MOTION by Funk, second by Schmidt, to accept the calendar with changes. MOTION approved unanimously. 9. Reports Jim Fackler — Dock administration has been assigned to City Clerk Bonnie Ritter, the Field Representative assignment has been given to the Community Service Officer, Mike Wocken, and Ron Stansfield continues to be the Dock Inspector. Mark Drahos — Updated the commission on the antique car and boat show in July. MOTION by funk, second by Schmidt, to adjourn. MOTION approved unanimously. Meeting adjourned at 7:56 p.m. 2 MEMORANDUM TO: Dock & Commons Commissh FROM: Jim Fackler, Public Works Su DATE: May 1, 2012 RE: Public lands Alteration Permit — Proposal for sumac and brush removal project on Devon Common by William C. Dahlen, 4555 Island View Drive Mound, MN 55364 Request for Public Lands Permit. City Code Section 62 -11 regulates use of public lands in the City of Mound and states that construction of any kind on any public way, park or commons, or the alteration of the natural contour of any public way, park, or commons, is unlawful unless a special construction on public land permit is issued. Summary of Request. William C. Dahlen of 4555 Island View Drive Mound, MN 55364, is requesting approval of a Public Lands Alteration Permit application so as to undertake an sumac and brush removal along Devon Common adjacent to his home. City Department Review. Copies of the request and all supporting materials were forwarded to all applicable City departments for review and comment. All written comments received to date have been summarized below: Public Works Superintendent Jim Fackler 1. All sumac and brush is to be removed and disposed of off site from Devon Common. 2. Notification of staff, Jim Fackler, Public Works Superintendent, 612 -221 -6812, 48 hour before the work is to be performed and schedule a meeting on site for review. 3. Applicant is responsible for all costs incurred. 3 Public Works Director, Carlton Moore 1. No Comment Public Works Supervisor Ray Hanson 1. Applicant to get utility locations prior to work. Police Chief, Dean Mooney 1. No Comment Fire Chief, Greg Pederson 1. No Comment City Manager, Kandis Hanson 1. No Comment City Council Meeting: Tuesday June 12, 2012 EI I 5341 Maywood Road, Mound, MN 55364 Phone 952 -472 -0600 Fax 952 - 472 -0620 PUBLIC LANDS �CG S_Iv7 APPLICATION S— Zz Parks and Open Space Commission Date DISTRIBUTION Building Official Date Received Z City Council Date y� Parks Director DNR MCWD Public Works Other Check One ❑ CONSTRUCTION ON PUBLIC LAND PERMIT - new construction. NOTE: NO PERMIT SHALL BE ISSUED FOR CONSTRUCTION OF BOAT HOUSES OR OTHER BUILDINGS ON PUBLIC LAND - City Code Section 62 -11(a) & (b). ❑ PUBLIC LAND MAINTENANCE PERMIT - to allow repairs to an existing structure - City Code Section 62- 11(c). ❑ CONTINUATION OF STRUCTURE - to allow an existing encroachment to remain in an "as is" condition - City Code Section 62- 11(g). XLAND ALTERATION - change in shoreline, drainage, slope, trees, vegetation, fill, etc. - City Code Section 62- 11(d). The structure or work you are requesting is an activity on publicly owned lands. Structures like boat houses, patios, sheds, etc. are all NONCONFORMING USES. It is the intent of the City to bring all these uses into conformance, which means that those structures will at some time in the future have to be removed from the public lands. All permits are granted for a limited time and are non - transferable. Stairway construction must meet the State Building Code when the permit is for new construction, or a new permit is applied for due to a change in dock site holder. Please type or print legibly APPLICANT Name \tJ lla --1 Email h- &y- 1%tpjl&fp1L.t_P'FRoNTI C- Address4J'59�� TS/,&NJN V kEvW 1�a,ly , MDU,uL Phone 1,M1.JSS34o 7(,3-SisI-731b (M)b12-619-4449Z ABUTTING Address � �� � �� (�� jZ V & PROPERTY LEGAL Lot V i Block 00 DESC. Subdivision C7 to rr�v,.,,�-� PID # �© 11 tq — 2 3 9-1 CM7Zoning: R1 R1A R2 R3 131 B2 133 (Circle one) Public Lands Permit Application Page 1 of 2 5 Revised 412512011 C —1 •Ne- A r' -�-��� �„ _' _r , „_ ,:' �, - „•- r � -; .:���� _ per' `l, ePo t ss.. .:� !` Q. 5` � �/ �_. __ - r- A l « r.,. ^' _ �n � 3 � r a �..rer "VAA, LLC Van Sickle, Allen & Associates Consulting Engineers PLYMOUTH, MN HUTCHINSON, KS m PROJECT NO. SHEET NO. OF CALCULATED BY DATE www.vaaeng.com CHECKED BY 12 DATE E r To: Dock and Commons Commission From: Dock Administration Date: 5/9/2012 Re: Dock Program Fees When looking at the dock program budget, the dock fees have always been a major area of discussion. Staff would like to put forth a couple ideas for you to consider. Secondary Site holder Fees: Being a secondary site holder (share) allows a resident lake access and therefore is of considerable value. Also, the administrative costs of a share are essentially the same as those of a primary. Current share fees are just 50% of those of a primary. This is an area that could see an increase. Commercial Application Fees: Rates for the two commercial applications have remained the same since 2002. Currently, both businesses each have 26 water slips and Mtka Boat Rental has 18 boats stored on land. Therefore, collected fees are: Al & Alma's.. $1,280; Mtka Boat Rental..$1,460. Slips: Demand for our slips is simply greater than supply. We have a waiting list for many of our slips. Residents enjoy the savings of not having to purchase or maintain a dock and the other conveniences that our slips allow. Our slips range in size from 16 to 35.5 feet and are currently charged the same rate regardless of size. As is common with marina type slips, fees could be based on slip size. This could encourage a more efficient use of our slips as there are residents with smaller boats in our larger slips which keeps residents from our waiting list with larger boats from being placed at our multiples. Staff spent some time calculating costs directly related to slips Filename: Memo -Dock Fee Ideas for DCC- Apri12012 Mtg 10 Spring In /Fall Out Cost: Ranged from $88 /slip to $250 /slip. Average is $152 /slip. These are per year per slip. Deck Replacement/Staining: Averages $84.50 per 8'section (not per slip). Replacement schedule is approximately every 11 years. Restaining: every 3 years. These costs are materials only. Capital Expense Recoup: The most recently purchased slip complex (Centerview) was at a total cost of $23,250 for 14 slips. At current rates it takes 4.75 years to recoup the investment in the physical complex. If the in /out cost per slip is taken into consideration that number rises to nearly 8.5 years. Other Misc. Expenses: Gates; Parks dept staff made five gates at an estimated material cost of $150 /gate. Locks for gates, keys for slip holders. Most years we have some missing /stolen parts that must be replaced (ie: brackets, caps, etc). The 2010 cost was $125 and the 2008 cost was $1,170. Yearly maintenance expense of replacing broken deck boards and 2x4's on worn down bumpers. 11 Filename: Memo -Dock Fee Ideas for DCC- Apri12012 Mtg Dock • • � � „ • � A @ • roc -.. .. o.. Commercial Applications (Al & Alma's and Mtka Boat Rental) Basic Renewal Fee $ 500 Water Slips $ 30 /each Boats Stored on Land $ 10 /each Dock Applications Dock fee; allows Primary Watercraft (1 watercraft) $ 300 Each Secondary Watercraft $ 75 /each Secondary Site holder fee (1 watercraft) $ 150 Secondary Site holder late fee — on /after March 1 $ 25 Late fee (abutters only) on /after March 1 $ 50 /month Processing fee for full dock refunds $ 50 Temporary visiting dockage permit (up to 21 days) $ 50 Penalty fee for undeclared watercraft at dock $ 100 "Multiple Slip Applications Small watercraft slip fee (pwc) $ 75 Penalty for undeclared watercraft at slip $ 100 Penalty for watercraft at slip after fall deadline $ 100 Villas on Lost Lake Applications Villa residents $ 800 Non -Villa residents $ 800 Key deposit — refundable $ 50 Note: Villa fee above does not include escrow fee (currently $348) Wait List Applications Processing fee; non - refundable $ 20 Change [ruciure t,inanQe ror mult/Dle SIDS ', to $181ft based on slip size (pwc fee will remain as is) Slip Size $18/ft 16' 288.00 18' 324.00 20' 360.00 22' 396.00 24' 432.00 27.5' 495.00 32' 576.00 35.5' 639.00 123 - Filename: 2012 Proposed Fee Schedule.doc -4f5 City of Mound Dock Proaram The core of our pro are: Dock Sites: Licensees own /maintain their own docks 3� 6l+ Abutting: Approx. 167 (transferable with property) +� ^ �- 5 Non - Abutting: Approx 142 'r Slip Sites: City own /s maintains multiple slip complexes tt 102 slip sites at 19 locations throughout the City N *Slip sizes range from 16 to 35.5 feet in length 5 pwc sites at 2 of the complexes * ** Only proposed Chanae is on the Multiple Slip Sitesii History of Slip Sites h1Ov (YJ ; prorz U4&i j .1004 Began Mid -Late 90's in an effort to reduce congestion in certain areas. 5 the slip rates were the same as dock rates. Since 2005 slip rates have been just $50 higher /yr than dock site rates. Slip rates (with the 2010 exception of the lyr $50 decrease for all users) slip rates have stayed the same since 2006. Value is based on the slip length /convenience /cost analysis. Advantages Currently we have people on our wait list that have larger boats but can not be placed at our multiples because of the demand for our larger slips. When, in reality 65% (9 of 14) of those people at our 27.5 slips could fit at the 24 ft slips. There is no cost incentive for them to want the smaller slip. We have people that request a larger slip in case they decide to get a larger boat 'someday'. Residents notice these things and ask staff why? 4 fj1tMr&yS - Jb4tke0. Slip -tiA4 M.0v . %4tr 60d tf Revenue impact of $18/ft rate is approx. 9k year. Funds are needed as larger projects are on the horizon. Examples include Island View Drive rip rap where some areas are in need's in the near future and others down road. Another example are dredging projects. Although the fund balance appears to increase there are no capital projects listed on it. Over the last 10 years the dock fund has rip rapped approx 4k lineal feet at approx. $281 K. 13 Page 1 of 1 Filename: New Council Member 2010- fyi.doc City of Mound Dock Program Multiple Slips; Rate x Foot Average Marina: Excelsior: Rate /Foot Rate /Foot Rate/Foot Rate/Foot Rate /Foot Rate /Foot slip Size $18 20 22 25 150 93 16 288.00 320.00 352.00 400.00 2400.00 1488.00 18 324.00 360.00 396.00 450.00 2700.00 1674.00 20 360.00 400.00 440.00 500.00 3000.00 1860.00 22 396.00 440.00 484.00 550.00 3300.00 2046.00 24 432.00 480.00 528.00 600.00 3600.00 2232.00 27.5 495.00 550.00 605.00 687.50 4125.00 32 576.00 640.00 704.00 800.00 4800.00 35.5 639.00 710.00 781.00 887.50 5325.00 75:00 -- Current Rates: $350 All Slips (except pwc) $75 pwc slips Slily Size 16' 18' 20' 22' 24' 27.5' 32' 35.5' Total nOrKS Slin Ralanca Sheet with Reseme2.XLS: :Rates x Foot:1 8-25:4 -1 -11 # of Slips 2 4 5 8 63 14 4 2 4_ 4w 16a. Revenues at $25/ft 800 1,800 2,500 4,400 37,800 9,625 3,200 1.775 61,900 �• s 700 1,400 1,750 2,800 22,050 4,900 1,400 700 10/1012011 Revenues at Revenues at Revenues Slip Size $18 /ft $20 /ft at $22/ft 16 576 640 704 18 1,296 1,440 1,584 20 1,800 2,000 2,200 22 3,168 3,520 3,872 24 27,216 30,240 33,264 27.5 6,930 7,700 8,470 32 2,304 2,560 2,816 35.5 8 1.420 1.562 Totals 44,568 149,514) 54,472 nOrKS Slin Ralanca Sheet with Reseme2.XLS: :Rates x Foot:1 8-25:4 -1 -11 # of Slips 2 4 5 8 63 14 4 2 4_ 4w 16a. Revenues at $25/ft 800 1,800 2,500 4,400 37,800 9,625 3,200 1.775 61,900 �• s 700 1,400 1,750 2,800 22,050 4,900 1,400 700 10/1012011 if ii City of Mound Dock Program Capaolty: = Slip Length Slip Site Holders minus Boat Length Boat Length Length 35 32 3 f 35 27 8 32 16 16 32 20 12 32 22 10 32 26 6 27 27 27 21 6 27 14 13 27 25 2 27 21 6 27 16 11 27 27 27 27 27 19 8 27 23 4 27 22 5 27 21 6 27 27 27 21 6 eet feet feet feet feet feet feet feet feet feet feet feet feet feet feet feet feet feet feet feet ** Avalon Complex only offers 32's & 35's Slips complexes that offer 27 foot lengths also offer 24 foot length slips. 15 4 &j I `t (►4 o-� CdkQCQ • • LWI To: Dock and Commons Commission From: Dock Program Administration. oau: 4/5/2011 Re: Yearly Dock/Slip Fees for Other Lake Minnetonka Cities 4b-� Listed, below are what some other Lake Minnetonka communities charged their residents for municipal dock/slips in 2011. T kon a Bay: $ 1,600 21' maximum boat size; City installed slip ($76/ft) Greenwood.- $ 950 21' maximum boat size; City installed slip ($45/ft) Wayzata-- $ 1,300 (inside of bridge slip) 26' maximum; City installed slip $ 1,625 (outside of bridge slip) 26' maximum; City installed slip Excelsior.• $ 93/foot based on boat length; City Installed slip 15' Min/24' Max $1,395 — 2,232 $ 643 Sailboat buoy $ 322 14' maximum boat size; Slide Deephaven: $ 450 Sailboat buoy $ 750 26' maximum boat size; City installed Slip ($29/ft) $ 48 /lineal It of shoreline width space; renter - installed dock. Shoreline widths: 12.5 ft $ 600 13 feet $ 624 15 feet $ 720 18 feet $ 864 Memo•OCC Other Cities Dock Fees=l.doc 16 i 11 a „e ke YAJ n I I • To: Dock and Commons Commission From:_ Dock Program Administration Date: 4/5/2011 Re: Yearly Dock/Slip Fees for Other Lake Minnetonka Cities Listed below are what some other Lake Minnetonka communities charged their residents for municipal dock/slips in 2011. Ton ka, : $ 1,600 21' maximum boat size; City installed slip ($76/ft) Greenwood. $ 950 21' maximum boat size; City installed slip ($45/ft) Wayzata: $ 1,300 (inside of bridge slip) 26' maximum; City installed slip $ 1,625 (outside of bridge slip) 26' maximum; City installed slip Excelsior: $ 93/foot based on boat length; City Installed slip 15' Min /24' Max $ 1,395 -2,232 $ 643 Sailboat buoy $ 322 14' maximum boat size; Slide Deenhaven: $ 450 Sailboat buoy $ 750 26' maximum boat size; City installed Slip ($29/ft) $ 48/lineal ft of shoreline width space; renter - installed dock. Shoreline widths: 12.5 ft $ 600 13 feet $ 624 15 feet $ 720 17 18 feet $ 864 Memo -DCC Other Cities Dock Fees2011.doc V Ih�MKN C)yNNy o»QMN b t Qtl QM $Q H N N N N N 7/�mgi Si O N N h H N H H gm_ o � nm � E W CC^ 9 'u5 C b � Y C W 9 5 C EWS � C E 0 I � O m U € F M n M t w n N 0 N MfpN 1�-8§NNO ' W IW+NNtOO��tIO W O Q� OOOO�O o�a O M0 NN tD W s: ei eD 0W ppY�pppp N A l9 QQ ffff�00000 888 (pomp N� (pqqp A r 88888 0 0 Iq O O R a Q s O O O O Q (Yj O ' gv CWIN t8Op N ^t`m W IAN �ti b GW S ppN m0 �1oy�8� O V' O8 ffOV m � A � r OOYl A NN N mn C0 pm A 88N m 1100 m ON�I_N pb 88W ' OQ� ``�bN''h 00 m00 'I q $YfD� NtV m� f` 1� AmY'�ml�l A OO CD ' NO eldl ��Op yC� C O �O tC1 $ O W �n bG N �� O OOOD eqp NN 0000 �I OMI N t�OOf N NNfO OAOAYmN CnnD �} ' CIN N o YW f ppppry me0Y Y 8 N mQp H OA AA2S�'W mpmpN �W{yj ��yy8 0 �N t� � 11A 01 � d NM, ONO Y1 N M N ^C NNN a3 �7A S V d O ^O ONN {1 YN Ip m r m�01 N �-� tM A m1710A W a25id259 Rol I` Oq� W N I6 lV h A O A � N ONO Y ANRI Oppp® Yf N�Hy �N ��{p�p 10 f7 (Y� g (Ny O � �Np (Apn qp O OO mO�� NNYN�f � N �O�fG NOD �-�Rl IV CpA�p O fO OI�Cj fD W N MWMN l`+iV au N vi IG � t� � ui W •v' Y1 'N,' aG�ID m thMm1 i� r LD j��g5$1 5 E m $m$ o # > �.Fm��H q G _> m x b W� u' � � LL g L N � -$ € O E f g pg'xapppg����'' E ..8.r.meae $ ?� El s Fat LLLLLLLLLLLLLLJ— +�g(0 �y Q'Qy N 0 N lm�w; 2 ■■EEI ■@� #! § 2§ §EE} _ ■ ■@ ] & 2§§! §K. § - - - -. § § f!!!� !!�§ ! � |� $ c 3 ! ` !� E ƒ\ \| $§ ■§ 7! 2� 7 � $! � 19 \ , � 20 43 1218/[011 DOCKS 2008 2009 2010 2011 2012 2012 CODE ACTUAL ACTUAL ACTUAL APPROVED REQUESTED PROPOSED' REVENUE 34705 LMCD FEE 5,566 6,217 6,338 500 6,200 6,200: 7% 34715 PUBLIC LAND STRUCTURES PERMIT 0 0 0 0 0 0 34725 DOCK PERMITS 111,440 111,163 96,110 101,140 103,240 103,240''. 2% 34735 MULTIPLE SLIP PERMITS 36,850 33,700 29,325 36,075 44,943 36,075. 0% 34737 VILLA SLIP REVENUE 0 19,425 27,750. 29,600 29,600 29,600'. 0% 34745 WAIT LIST FEE 2,840 2,900 2,960 2,500 2,500 2,500'. 0% 36200 OTHER 427 0 0 0 0 0' 36210 INTEREST 8,155 882 180 1,000 200 200'. 40% 39101 SALES OF GENERAL FIXED ASSETS 1.003 TOTAL REVENUE 166.281 174.667 162.663 178.115 186.683 177.8151 1% EXPENDITURES 101 SALARIES, REG. 16,388 29,618 29,979 10,776 10,776 10,884' 102 OVERTIME, REG. 37 0 113 500 0 0 •100% 103 SALARIES, PART -TIME 35,280 39,864 40,626 53,600 57,962 58,337 9% 121 PERAIFICA 6,200 6,530 7,007 8,579 9,154 9,2261 8% 131 HOSP.IDENTAL 2,144 2,221 1,669 1,515 1,508 1,508' 0% 134 LIFE INS. /DISABILITY INS 40 M 42 52 52 52 1% 136 POST RETIREMENT 350 356 374 451 431 435 4% 151 WORKERS/UNEMP COMP INS 1,342 1,344 987 2,200 2,420 2,420'. 10% 200 OFFICE SUPPLIES 746 372 270 500 500 500 0% 202 COPY MACHINE FEES 572 912 504 1,100 1,100 1,100 0% 205 COMPUTER HARDWARE/SOFTWARE 0 -808 410 3,500 3,500 500' 44% 210 OPERATING SUPPLIES 726 0 331 200 200 200 0% 20 43 1218/[011 DOCKS 2008 2009 2010 2011 2012 2012 CODE ACTUAL ACTUAL ACTUAL APPROVED REQUESTED PROPOSED' 212 MOTOR FUELS 1,380 3,545 1,780 1,850 1,850 1,850 0% 220 REPAIRIMAINT. SUPPLIES 2,186 1,161 3,149 2,500 2,500 2,500 0% 223 BUILDING REPAIRS 440 1,125 1,125 560 1,190 1,190' 113% 300 PROFESSIONAL SERVICES -51 264 0 1,000 1,000 1,000' 0% 301 AUDIT AND FINANCIAL 1,496 1,286 1,463 1,200 1,200 1,200'. 0% 307 ADMIN SUPPORT & OVERHEAD 8,357 8,775 8,775 8,800 8,800 6,800. 0% 321 TELEPHONE 605 648 647 750 750 750 0% 322 POSTAGE 1,370 1,311 617 1,400 1,400 1,4001. 0% 331 USE OF PERSONAL AUTO 0 269 278 0 0 0 351 LEGAL PUBLICATIONS 1,545 1,336 43 1,000 1,000 1,000 0% 361 GEN. LIABILITY INS. 5,811 6,704 7,004 6,900 6,900 6,900 0% 381 ELECTRICITY 500 2,516 2,493 1,460 1,460 1,460'. 0% 383 GAS SERVICE 1,220 2,965 2,650 1,200 1,200 1,200 0% 384 GARBAGE SERVICE 820 2,877 2,877 1,100 1,100 1,100. 0% 400 REPAIRS & MAINTENANCE 0 0 26,817 0 404 AUTO EQUIP. REPAIR 940 1,940 1,940 990 980 990 0% 409 OTHER EQUIP. REPAIR 877 2,180 2,180 710 710 710 0% 430 MISCELLANEOUS 10 174 98 650 650 650 '.. 431 MEETING EXPENSES 130 0 308 130 130 130 0% 433 DUES & SUBSCRIPTIONS 90 0 90 90 90 90 0% 434 CONFERENCE & SCHOOL 567 129 430 480 630 630 31% 439 LMCD FEES 1,909 5,971 6,573 7,000 7,000 7,000 0% 440 OTHER CONTRACTUAL SERVICES 13,367 11,825 12,359 13,000 15,000 15,000 15% 500 CAPITAL OUTLAY 17,837 33,143 14,898 57,069 7,450 950 -98% OTHERIMPROVEMENTS 525 (RIP -RAP, DECK REPLACEMENT) 9,741 12,000 0 0 73,360 2,700 533 TREE REMOVAL 0 Lm 2 ¢,,Q00 9 500 $,¢,QQ '�, 19% TOTAL 13_972 18897 18108 200.811 233,462 153.862 '. -23% REVENUE OVER(UNDER) EXPENDITURES 31,309 - 14,230 - 18,442 - 24,696 - 46,779 23,953 A97% FUND BALANCE - JANUARY 1 CAPITAL RESERVE FUND BALANCE 25,000 50,000 0 UNRESERVED FUND BALANCE 183 .427 189.736 225.506 206.646 181.950 181.950 TOTAL FUND BALANCE - JANUARY 1 208,427 239,736 225,506 225,506 181,950 225,506 FUND BALANCE - DECEMBER 31 CAPITAL RESERVE FUND BALANCE 50,000 0 0 0 UNRESERVED FUND BALANCE 189.736 225.506 207.064 181.950 135.171 205.903 TOTAL FUND BALANCE - DECEMBER 31 239,736 225,506 207,064 181,950 135,171 205,903 21 -44- 12/82011 TO: DCC FROM: Jim Fackler, Public Works Superintendent REF: Wage Percentage Charged to the Docks Program PAYROLL SPLITS 2012 EMPLOYEE DEPT CODE % OF WAGES Jim Fackler 101 - 43100 -101 Streets 20% 101- 45200 -101 Parks 25% 281 - 45210 -101 Docks 10% 601 - 49400 -101 Water 20% 602 - 49450 -101 Sewer 20% 675- 49425 -101 Storm 5% Jill Norlander 101- 41310 -101 City Mgr 20% 101- 42400 -101 P &I 50% 101 - 45200 -101 Parks 5% 601 - 49400 -101 Water 10% 602 - 49450 -101 Sewer 10% 281- 45210 -101 Docks 5% Dock Administrator Bonnie Ritter Dock Inspector Ron Stanchfield 281 - 45210 -101 281 - 45210 -103 Docks TBD for 2012 & On 100% Dock Field Inspector 281- 45210 -101 TBD for 2012 & On Mike Wocken 22 October 10, 2011 Cost Allocations of Staff - Docks Codes 101 /various FT Employee SalariesBenefits/PERA/FICA Parks Superintendent 10% Admin. Assistant 5% 103/121 PT Employee Wages * /PERA/FICA Dock Program Administrator = Actuals (100 0/0) Summer Inspector = Actuals (100 %) Park Maintenance $ 15,000.00 *Total expensed for Code 103 NTE Budget Figure Cost Allocations from Dock Fund To Park Fund For 2012 Budget Listed Below Are FiPured at lle (12.5%) Of Parks Total Budget Code 212 Motor Fuels $1,350.00 223 Building Repairs 1,190.00 381 Electricity 460.00 383 Gas Service 1,200.00 384 Garbage Service 1,100.00 404 Auto Repair 990.00 409 Other Equip. Repair 710.00 431 Meeting Expenses 130.00 433 Dues & Subscriptions 90.00 434 Conferences & Schools 480.00 500 Capital Outlay 950.00 one Ton Pickup 454 with Plow (12.5X) 0 0 Push Mowers (2) (12.5%) Park shop shelving (12.5X) 625 1� Wood Whips/Slower (3) (12.5X) 150 Dock Decking (301 2,700 ParksDocksBudgetTransferAmts- For2D12.doc �3 jPi -�� � � �G-P(Aa 3,550 I AA • To: Dock and Commons Commission From: Dock Administration Date: 5/9/2012 Re: Dock Fund Balance Dock Fund Balance End of February 2012 .............................. $284,549.00 This total does not take into account income%xpenses for March to present. Filename: Memo -Dock Fee Ideas for DCC- ApH12012 Mtg 24 • . • To: Dock and Commons Commission From: Dock Administration Date: 5/9/2012 Re: Rip Rap Evaluation of Devon Common In 2011 staff began an evaluation of Devon Common to rate the shoreline for possible improvement of the rip rap. Attached is the first attempt to determine using a scale of 1 to 5 with I is "Bad" to 5 being "Excellent' rating of the current condition of the rip rap. It is staffs intention that this summer of 2012 this evaluation will be updated for use in budgeting for rip rap projects in 2013. Filename: Rip Rap Devon Evaluation 2012 25 City of Mound Dock Program 215 2012 Rip Rap Assessment Devon Common; CURRE0ige2m10f 3 5/9/2012 A 8 I C I D I E I F G 1 2012 DEVON COMMONS RIP RAP ASSESSMENT Rip Rap Comments & Rating Quad ADD/ 1 =BAD COMMONS NAME Quad # Name site # Type 5= EXCELLENT ADDRESS 2 3 Devon 5 EIP 05687 5 4531 Island View Or 4 Devon 5 EIP 05742 5 4539 Island View Dr 5 Devon 5 EIP 05801 21/2-3 4547 Island View Or 6 Devon 5 EIP 05851 2 1/2-3 4555 Island View Dr 7 Devon 5 EIP 05901 2 1/2-3 4559 Island Vew Or 8 Devon 5 EIP 05951 3-4 4577 Island Vjew Dr 9 Devon 5 EIP 06002 3-4 4601 Island View Or 10 Devon 5 EIP 06052 3-4 4609 Island View Or 11 Devon 5 EIP 06102 3 4617 Island View Or 12 Devon 5 EIP 06152 3 4625 Island Vjew Or 13 Devon 5 EIP 06227 2 4633 Island View Or 14 1 Devon 5 EIP 1 06339 2 4645 Island View Or 15 Devon 5 EIP 06455 4 4649 Island View Or 1e Devon 5 EIP 06563 3 4657 Island View Or 17 Devon 5 EIP 06656 3 4665 Island View Dr. 1s I Devon 5 1EIP 06740 3 4673 Island View Dr 19 Devon 5 EIP 06815 3 4687 Island View Or 20 Devon 5 EIP 06861A 5 4708 Island Vjew Dr. 21 Devon 5 EIP 06895 5 4701 Island Vjew Dr. 22 Devon 5 EIP 06929 1 5 4705 Island View Or 23 Devon 5 EIP 06963 5 4711 Island View Or 24 Devon 5 EIP 07013 5 4717 Island View Drive 25 Devon 5 EIP 07060 5 4725 Island View Or 25 Devon 5 EIP 07107 4 4729 Island View Or z 7 Devon 5 EIP 07154 3 4737 Island View Or 215 2012 Rip Rap Assessment Devon Common; CURRE0ige2m10f 3 5/9/2012 City of Mound Dock Program 2012 Rip Rap Assessment Devon Common; CURRENge2216f 3 5/9/2012 A B C D E F G 2 Rip Rap Comments & Rating Quad ADD/ 1 =BAD COMMONS NAME Quad # Name Site # Type 5= EXCELLENT ADDRESS 28 Devon 5 EIP 07204 1 OR 2 4743 Island View Dr 29 Devon 5 EIP 07254 2 4747 Island View Dr 30 Devon 5 EIP 07304A 4 4753 Island View Dr 31 Devon 5 EIP 07354 5 4757 Island View Dr 32 Devon 5 EIP 07404 21/2-3 4763 Island View Dr 33 Devon 5 EIP 07452 2 4767 Island View Dr. 34 Devon 5 EIP 07527 2-21/2 4771 Island View Dr 35 Devon 5 1EIP 07612 1 1 - 2 4781 Island View Dr 36 Devon Mult 5 EIP 07652A MULT 3 3067 Alexander Lane 37 Devon Mult 5 EIP 076528 MULT 3 4948 Brighton'iBlvd. 38 Devon Mult 5 EIP 07662C MULT 3 3225 Devon Lane 39 Devon Mult 5 EIP 07662D MULT 3 3013 Devon Lane 4o Devon Mult 5 EIP 07652E MULT 3 3005 Devon Lane 41 Devon Mult 5 EIP 07662F MULT 3 4844 Island View Dr. 42 Devon 5 EIP 07734 2 4801 Island View Dr 43 Devon 5 EIP 07804 1 4 4805 Island View Dr 44 Devon 5 EIP 07882 21/2-3 4615 Island View Dr 45 Devon 5 EIP 07953 3 4823 Island View Dr 46 Devon 5 EIP 08013 5 4829 Island View Dr 47 Devon 5 EIP 08073 5 4833 Island View Dr 48 Amhurst 5 EIP 08103A MULT 5 5106 Windsor lRoad 49 Amhurst 5 EIP 08103B MULT 5 4836 Island View Dr. 50 jAmhurst 5 EIP 08103C MULT 5 3054 Brighton!,Blvd s1 Amhurst 5 EIP 081030 IMULT 5 4841 Island View Dr 52 Devon 5 EIP 08233 5 4849 Island View Dr 53 Devon 5 EIP 08273 5 4853 Island View Dr 54 Devon 5 EIP 08338 27 5 4857 Island View Dr 2012 Rip Rap Assessment Devon Common; CURRENge2216f 3 5/9/2012 City of Mound Dock Program GT! 2012 Rip Rap Assessment Devon Common; CURRHKge2918f 3 5/9/2012 A B C D E F G 2 Rip Rap Comments & Rating Quad ADD/ 1 =BAD COMMONS NAME Quad # Name Site # Type 5= EXCELLENT ADDRESS 55 Devon 5 EIP 08433 5 4865 Island View Or 56 Devon 5 EIP 08493 2 4873 Island View Or 57 Devon 5 EIP 08553 1 1/2-2 4877 Island View Or 56 Devon 5 EIP 08598 5 4909 Island View Dr 59 Devon 5 EIP 08648 5 4913 Island View Or 6o Devon 5 EIP 08688 5 4917 Island View Or 61 Devon 5 EIP 08728 5 4921 Island View Or 62 Devon 5 EIP 08793 1 3 4925 Island View Or 63 1 Devon 5 IEIP 08866 4 4931 Island View Dr 64 Devon 5 EIP 08939 4 4937 Island View Or 65 Devon 5 EIP 09014 3 4941 Island View Or 66 Devon 5 EIP 09054A 3 4945 Island View Dr. 67 IDevon 5 EIP 09094 3 4949 Island View Dr 6s Devon 5 EIP 09180 5 4957 Island View Or 69 Devon 5 EIP 09240 5 4969 Island View Dr GT! 2012 Rip Rap Assessment Devon Common; CURRHKge2918f 3 5/9/2012 N NO, VP � � � \ � \ \ � MOO R, .Add :q: is r 41 £ 6: ham. F It Yj �4 :q: is r 41 £ 6: ham. klwlnmy F Yj �4 � .h aMq e S ' vY • v M � t klwlnmy eye; yy: �v Y° E, 5ry "tF,il`aiS r F Yj eye; yy: �v Y° E, 5ry "tF,il`aiS r � 3 3 v a r i 4 d 4i 4 w ,y TT „tp sd may. y.. 1�! It r I�� 4 wwnfi. u w f rc�6 1.. r u M c �d+ R t L 3 S. Y; p . JO .Cf +y yL Fr �k n Nat°��s r51Je`� py�I rr A a`1 tr'4 Y d { a 55 F S. Y; p .& JO .Cf r Y *• 4 � 4 " w, Nat°��s r51Je`� py�I rr A a`1 tr'4 Y d { a 55 F p .& JO .Cf Nat°��s r51Je`� py�I rr A a`1 tr'4 Y d { a 55 F «m\<�f { �- 4 # % \ \ \� �9\ \� � ©/» rj, : >� \ � « - . \� 9 d \ {. � . f \� � April 30, 2012 TO: DCC FROM: Dock SUBJECT: Dredf I DREDGE LOCATIONS SINCE 1980; 5341 MAYWOOD ROAD MOUND, MN 55364 -1687 FH: (952) FAX: (952) WEB: wwv #2 #1 1) IA Jennings Cove ..... ............................... ............................307 Loft 2) 2A Crescent Park ........... ............................491 Lnft 3) 1B Waterbank Common ............................ ............................746 Lnft 4) 1C Waterside ........... ............................... ..........................1,596 Lnfl 5) 1D Carlson Park ....... ............................... ............................187 Lnft 6) lE Excelsior Lane ..... ............................... ............................698 Loft 7) 1F Emerald Channel ................................. .............................98 Lnft 8) 2B Stratford Lane ........729 Loft + 734 Loft =1,463 Loft 9) 2C Avalon Park ............. ............................143 Lnft 10) 1G Ridgewood Park ... ............................... ............................160 Lnft Sub Totals = 2,097 Lnft 3,632 Lnft Grand Total = 9,361 Lnft All dredges vary in actual description. Above is only the lineal footage for reference. Other factors that impact a dredge are access channel to city dock location, need of rip rap, storm drain location, private property along or near a dredge, winter or summer dredge, amount of spoils removed, spoils disposable location and engineering needs. Note: 1= Previous Dredge 2 = Historical Dredge & Possible Requested Dredge Attachment: Dredge Map 38 ® primed on recycled Paper 0 O 0 0 No - a DOCK LOCATION MAP C 2010 v a X Y 0 .72 ►0 wlan � Y �y C q suwipN nx e;a Fk „wvn aw(B 1-4 ,yg r Y S •, S �8 u� numo w•nerM xo 4 ma cc BOLTON 8c MEN K, INC. Consulting Engineers & Surveyors O MANKATO. MN FAIRMONT, MN SLEEPY EYE. MN WILLMAR. MN BURNSVILLE, MN CHASKA, MN RAMSEY, MN AMES, IA V �Q- (i7� 0 675 1350 r SCALE FEET P` mw xo vaosys xo e ,�� °x 6 xwu „K lf P a s LL YID e'•'4''•°_L\1 "'��..�.. .-.-•......_._ nwc aw �/ oo:Ta aroW D w oszen ma@@@n p IF g ososa 1 Y -0, i omr a w 4 -- a.aaA.fi .� z a SHORELINE TYPES TYPE A TPN["0 THAT S TRAVERSI&.E oNLr 'IN 1 Ws,O. IeDT�PvJ Q+n �ISTNRWAY TO H UNE [ �'fi. "frE ! —1r sl of I �� TYPE BHO��v"/EAAB'""i To NE. ACCESS �,,., (� ` S <(( \ I 5 qRE NE W TH ND FRAyER51BLE SPAS• STNRS NEEDED 1 J� _An_ " TYPE C TO $4DRELINE. NDT ACCESSIBLE BY PUBLIC /yp ��_ Ze (\-- 9j1i a 4 RIfiR-OF_WAA (/BUITINC PflOPERTY OWNERS ONLY). /.., � s TYPE D U �SpcALIrISTIT {7ipESRs °EOpGs E cc°PE3s E TYPE E isms NO"BOATS VNW DINGS. 1,o DOCKSA"E", a� i •P p` ro p'Fi PARKS CITY OF MOUND PARKS 39 LEGEND 0 OAP O DENOTES DDLK ACCESS POINT 1 DCC DENOTES DOCK COMPLEX CENTER O TP THREE POINTS I TW TONKAWOOD SH SHIRLEY HILLS O NIP NORTH ISLAND PARK EIP FAST MILANO PARK A k B N WIP WEST ISLAND PARK LL E LOST LAKE TH THE HIGHLANDS 78 THE BLUFFS ►0 wlan � Y �y C q suwipN nx e;a Fk „wvn aw(B 1-4 ,yg r Y S •, S �8 u� numo w•nerM xo 4 ma cc BOLTON 8c MEN K, INC. Consulting Engineers & Surveyors O MANKATO. MN FAIRMONT, MN SLEEPY EYE. MN WILLMAR. MN BURNSVILLE, MN CHASKA, MN RAMSEY, MN AMES, IA V �Q- (i7� 0 675 1350 r SCALE FEET P` mw xo vaosys xo e ,�� °x 6 xwu „K lf P a s LL YID e'•'4''•°_L\1 "'��..�.. .-.-•......_._ nwc aw �/ oo:Ta aroW D w oszen ma@@@n p IF g ososa 1 Y -0, i omr a w 4 -- a.aaA.fi .� z a SHORELINE TYPES TYPE A TPN["0 THAT S TRAVERSI&.E oNLr 'IN 1 Ws,O. IeDT�PvJ Q+n �ISTNRWAY TO H UNE [ �'fi. "frE ! —1r sl of I �� TYPE BHO��v"/EAAB'""i To NE. ACCESS �,,., (� ` S <(( \ I 5 qRE NE W TH ND FRAyER51BLE SPAS• STNRS NEEDED 1 J� _An_ " TYPE C TO $4DRELINE. NDT ACCESSIBLE BY PUBLIC /yp ��_ Ze (\-- 9j1i a 4 RIfiR-OF_WAA (/BUITINC PflOPERTY OWNERS ONLY). /.., � s TYPE D U �SpcALIrISTIT {7ipESRs °EOpGs E cc°PE3s E TYPE E isms NO"BOATS VNW DINGS. 1,o DOCKSA"E", a� i •P p` ro p'Fi PARKS CITY OF MOUND PARKS 39 CITY OF MOUND Parks & Dock Division 2011 Annual Report The Parks Division is responsible for many aspects involved in city government. Aside from managing the 33 parks in the city, the division is also responsible for the maintenance and management of the Municipal Cemetery, the Municipal Docks Program, and maintenance of Municipal Buildings, Transit Center Parking Deck, Mound Bay Park Depot, Indian Knoll Manor and the new Veterans Memorial Plaza. In addition, the division is responsible of the inspection of weeds on unkempt grounds, and hazardous tree removal from city property. The division is also responsible for the preventive maintenance of its equipment. Assisting in this effort are five full -time employees including, the Public Works Superintendent, Administrative Assistant and three Park Maintenance workers along with a part-time Docks Administrator, a summer Docks Inspector and five full -time Seasonal Maintenance employees. The Parks, Open & Space Commission (POSC) and the Dock & Commons Commission (DCC) are set up to act as advisories for bringing recommendations to the City Council regarding their respective issues. General Comments During 2011, the Parks Division was involved mainly with maintaining current playground . equipment and lands. In past years, we have seen improvements to Avalon, Belmont, Chester,'. Dundee, Langdon, Philbrook, Seton, Swenson, Three Points, Tyrone Park, Alwin Park, Belmont, Weiland, Schervan and Seton Park. In 2012 there will be no play structure replaced. Along with development, maintenance for the parks must be planned. Maintenance and upkeep of the parks is a major ingredient for their success. Regular mowing, leaf removal, litter pick up . and periodic repairs are unavoidable aspects of the parks and generally take up the most hours', over the year. These improvements and maintenance provide a visual confirmation that the City of Mound has a commitment to the community. The downtown Streetscape and Greenway completed in 2006 has had the routine maintenance turned over to the Parks Division. With this responsibility comes a highly visible commitment of how the City is going to respond to development. It is staff s belief that this amenity is high priority for maintenance scheduling. The Streetscape and Greenway will be a daily visit for the Parks crew to provide a well groomed entrance into the main business area of Mound. We have been at our current Parks Maintenance Facility at the Island Park Garage since 1989.' Following a 1987 engineering improvement recommendation report, a new roof was installed in 40 2, 1990, and electrical updates, new garage doors and exterior painting were completed in 1991. Major repairs, denied due to budget restraints from 1994 to 1996, and not requested since, are still needed. A facilities study conducted in 2002 noted that the Park Maintenance Facility continues to need improvements. At minimum, the concrete driveway in front of the building needs replacement, a retaining wall, as well as a drain system to keep water out of the building; and other grounds repairs are needed around the outside of the building. Staff is looking forward to the consideration of moving the Parks Maintenance Division to a joint complex with the Public Works Division. Hazardous Tree Removal As of December 31, 2011, the yearly total of hazardous tree removals from City property was 81 trees removed, 3 stumps chipped, 48 trees trimmed that posed a hazard, and 12 sites had brush removed. From private property, 9 trees were marked for owner removal due to hazardous conditions. Of the 9 trees 2 were contracted for removal by the City as Forced Removal. Diseased and hazardous trees are removed on a complaint basis. When a complaint is received; an inspection of the tree is done to determine the need for removal and the ownership. City owned trees are removed by a contractor as soon as possible, while private trees are removed in accordance with City Ordinances. Private trees not removed in the grace period allowed, are force removed. The cost of a force removed tree is billed to the property owner. If this bill is not paid, it is then assessed to their property taxes for the following year. Weed Notices In 2011 approximately 149 weed notices were issued by the Community Service Officer for unkempt grounds. Of which 117 owners' complied with the work requirement. The 32 non compliance properties had the work performed by a City hired contractor. The cost incurred by the City is on these non - complying properties are billed to the owner. If the owner does not pay; the cost is assessed to their property taxes. Dock Proeram The 2004 shoreline study showed there are 104,225 lineal feet of Lake Minnetonka shoreline in the City of Mound of which 36,301 lineal feet is controlled by the City. The dock program claims 29,500 lineal feet of the 36,301 feet for our LMCD (Lake Minnetonka Conservation District) license which allows for up to 590 boats. In 2011 the docks program saw 570 boats registered at the 310 dock sites and 100 slips. This buffer of unused boats (under the 590) allows the City to operate the dock program without placing a restriction on the number of registered boats at individual docks. As of 12/31/11, 137 residents were on the waiting list to become part of the dock program. For quite awhile, the average wait time was approximately 4 -5 years. Currently, wait time is approximately 5 -6 years due to a lower turnover of non - abutting site holders not renewing their applications. The 37 slips at the Villas on Lost Lake are owned by the City of Mound and have a separate license with the LMCD which utilizes 2,000 lineal feet of the Cities shoreline. 41 3 The 37 slips were intended for use by the planned 37 Villas units. With the downturn in the housing market, various supplemental agreements between the City and the Villas developer have allowed the City to offer the remaining slips to residents on a year to year basis. The Lost Lake transient slips have seen increased usage as the greenway was completed and downtown development has occurred. This complex also has a separate license with the LMCD and utilizes 1,500 lineal feet of Cities shoreline. There are 3 plat- dedicated neighborhoods within the City of Mound with respect to lakeshore; 2 of which have had legal action and resulting Settlement Agreements. Woodland Point's Agreement was implemented beginning with the 2001 season. The Dreamwood Settlement Agreement was signed in late 2006 with full implementation being required in the 2012 season; In anticipation of this, staff has been working with the non - abutting and abutting groups trying to facilitate a timely and smooth transition for all site holders. As of 12/31/2010, the dock fund balance was $225,505.00. Pre - audited 12/31/2011 fund balance is $123,393.82. The fund balance decrease is due to a one year $50 reduction in rates, bumpers added to the Villa complex and five Island View Drive rip rap projects completed during 2011. Rip rapping of the entire 1,370 feet of Dreamwood will occur during the 2011 year. • 2012 Slip/Dock fees: $ 350 /yr for a city -owned slip (one boat) $ 75 /yr for Personal Watercraft sites on City -owned slips $ 1,148 /yr for a slip at the Lost Lake Villas (includes $348 escrow amt) $ 300 /yr for a dock site (includes one boat) $ 150 /yr for Secondary site holder (share) dock fee (includes one boat) $ 75 /yr for each additional boat at a dock site (Primary & Secondary holders) $ 20 /yr non - refundable Wait List fee $ 50 /month late fee for abutting residents Commercial Applications (Al & Alma's and Mtka Boat Rental) $ 500 /yr Basic renewal fee $ 30 /each Water slips $ 10 /each Boats stored on land Depot and Island Park Facilities No improvements have been made at the Depot building since 1998 when interior carpeting, painting, cabinets, fans and lighting were completed. In 2003, a new curb and asphalt parking lot was completed. In 2011 a new shingle roof is budgeted and work should be completed prior to the summer. The facility is currently being utilized for local organizational meetings and private parties. User response has been very positive. Improvements will reinforce the Depot as an asset to our City. 42 4 Depot Rental Rates $400/$50 Damage and Clean-up Deposit $250 /per day Non -Mound Residents (sample sales, plus the purchase of a Peddlers License) $125 /per day Mound Resident FREE Mound Westonka Community Civic and Non -Profit Charitable Organizations Fees were waived on 44 groups, resident payments totaled $4,500.00, non - resident payment's totaled $1,000.00. Total rental payments received were $4,600.00. The Island Park building has had the utilities turned off. This facility is currently being used as a storage area for Parks and Docks Department storage. Only minimum maintenance is performed on this building. Vandalism has led to the windows being boarded up rather than being replaced. Staff has concerns of the building posing a hazard and obtained estimates for it removal. City Hall Maintenance / Janitorial The Parks Division is responsible for the seasonal lawn care and snow removal at City Hall. It is also responsible year -round for the heating and air conditioning inside City Hall. Parks staff is also responsible, within their capabilities, for the repairs to plumbing, heating and related equipment. Major repairs for the heating and air conditioning systems and cleaning services are contracted out through the direction of the Parks Division. The Parks Division is also responsible for projects assigned by the City Manager. The Parks & Open Space Commission is made up of 7 members and the Docks & Commons Commission is made up of 6 members each, including a City Council Representative for each commission. Their responsibilities include: PARKS: • Parks /wetlands and related concerns • Cemetery operation • Island Park Hall and Depot building repairs • Nature Conservation areas • Swimming beaches • Depot rental and use • Budget preparation • Park Improvements • Adopt A Green Space Issues discussed and reviewed in 2011: • Park Cleanup Special Events 43 • Distribution of funds allotted for park improvements • Park planning for new developments • Park Signage DOCKS & SLIPS: Issues discussed and reviewed in 2011: • Public Lands Maintenance Permits • Commons Dock Fees • Dock Location Map Update • Zebra Mussels — Effect on our program • Rip Rap projects for portions of Island View Drive. • Future maintenance needs of Commons shoreline Equipment Maintenance and Replacement Preventive and unplanned maintenance of all related equipment is the daily responsibility of the Parks & Docks Division. The Parks Division follows the equipment replacement schedule, which allows for the replacement of equipment on a planned schedule based on its age and serviceability. This schedule will allow the Parks & Docks Division to operate efficiently and provide safety for the general public and the parks crew. DOCKS AND COMMON$ COMMISSION 2012 AGENDA-CALENDAR,, Revised 4 -19 -2012 JANUARY 20 JULY 19 Elect Officers Review: Work Rules Schedule meeting as needed Discuss: Public Lands Permits Review: 2011 Approved Docks Budget Discuss: Boat Show for Centennial FEBRUARY 16 AUGUST 16 Schedule meeting as needed Schedule meeting as needed MARCH 15 SEPTEMBER 20 Discuss: Dock /Slip Lottery Discuss: 2013 Budget /Expenditures /Capital Outlay Discuss: Rip Rap APRIL 19 OCTOBER 18 Review: 2011 Dock Financial Annual Report Discuss: 2013 Budget /Expenditures /Capital Outlay Discuss: 2013 Fee Options Review: Dock /Slip Spreadsheet and Fund Balance Review: BSU Count Review: 2012 Dock Final Report Review: 2012 Dock Location Map Changes for 2013 Dock Map Discuss: Ordinance Changes MAY 17 NOVEMBER 15 Discuss: Riprap Schedule Meeting if Needed Discuss: 2013 Capital Outlay & Budget Discuss: 2013 Fees Review: 2011 Annual Report JUNE 21 DECEMBER 20 Schedule meeting as needed Schedule Meeting if needed . Public Lands Permits and Tax Forfeited Property Release Requests will be added as requested. If the meeting is cancelled for any reason, it will be forwarded to the City Council for approval /denial based on City staffs recommendation 45