The URL can be used to link to this page

2015-11-24 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS AGENDA MOUND HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING TUESDAY, NOV 24, 2015 6:45 pm ** NOTE EARLIER START ** MOUND CITY COUNCIL CHAMBERS Page Open the meeting 2. Action approving agenda, with any amendments 3. Action approving minutes: Nov 10, 2015 regular meeting 4. Action approving payment of claims 2-4 5. Catherine Pausche, Director of Finance and Administration, 5-16 requesting action on a Resolution Authorizing the Execution and Delivery of a Management Agreement with Common Bond Housing for the period January 1, 2016 through December 31, 2016 6. Catherine Pausche, Director of Finance and Administration, 17-50 requesting action on a Resolution Approving the Streamlined Annual PHA Plan, a Significant Amendment to the PHA Plan, the PHA 5 -year and Annual Plan for 2016 and related Certifications 7. Adjourn Exhibitb Page Lof MOUND HOUSING AND REDEVELOPMENT AUTHORITY INDIAN KNOLL MANOR APARTIbIENTS 2020 COMMERCE BLVD. MOUND, MINNESOTA 55364 Violence Against Women Act Policy Policy: Being a victim of domestic violence, dating violence, or stalking, as these terms are defined in the Violence Against Women Act (hereafter collectively referred to as "abuse"), is not a basis for denial of assistance or admission to public housing if the applicant otherwise qualifies for admission. In addition, incidents or threats of abuse will not be construed as serious or repeated violations of the lease or other "good cause" for termination of the assistance, tenancy, or occupancy rights of a victim of abuse; and criminal activity directly relating to abuse, engaged in by a member of a tenant's household or any guest or other person under the tenant's control, shall not be cause for termination of assistance, tenancy, or occupancy rights if the tenant or an immediate member of the tenant's family is the victim or threatened victim of that abuse. Goals and Objectives: The Mound HRA Indian Knoll Manor is a Crime -Free Multi -housing Authority and every resident signs a Crime -Free Housing addendum to their lease agreement agreeing to abide by the rules. Property Management works closely with local law enforcement and emergency response officials to ensure the health and safety of residents. Management strictly enforces house rules and the Crime -Free Housing addendum rules in order to hold residents accountable for the right to peaceful enjoyment of the property by family and neighbors. In addition, social services are available through local non -profits including We -CAN (Western Communities Action Network), Gillespie Senior Services Center (both within one mile from Indian Knoll), and the Soujourner Project if needed. -50- Exhibit C Page 8 of 8 Certification by State or Local U.S. Department of Housing and Urban Development Official of PHA Plans Consistency Office of Public and Indian Housing with the Consolidated Plan Expires 4/30/2011 Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan I Sarah Smith Annual PHA Plan of the Hennepin County the CDD of the City of Mound certify that the Five Year and Mound HRA is consistent with the Consolidated Plan of prepared pursuant to 24 CFR Part 91. Signed / Dated by Appropriate State or Local Official form HUD -50077 -SL (1/2009) -49- OMB Approval No. 2577-0226 Exhibit C Page 7 of 8 Civil Rights Certification U.S. Department of dousing and Urban Development Office of Public and Indian Housing Expires 4/30/2011 Civil Rights Certification :annual Certification and Board Resolution Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other acrihorized PAA of if there is no Board of Commissioner, 1 approve the submission of the Plan fpr the PHA afwhich this document is a part and make the following certification and agreement with the Department of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof: The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title 11 of the Americans with Disabilities Act of 1990, and will affirmatively further fair housing. Mound Housing and Redevelopment Authority MN074 PHA Name PHA NUmber,'HA Code I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Naming: HUI) will prosecute false claims and statements. Conviction may result in criminal and/or civil reoal4ies. (18 U.S.C. 1001, ! 010, 1012; 31 U.S.C. 3729, 3802 Name of Authorized official Mark Wegscheid Title Board Chairperson Signature Date 11-24-2015 form HUD -50077 -CR (1/2009) -48-OMB Approval No, 2577-0226 Exhibit C Page b of 8 U.S. Department of Housing Certification for and Urban Development a Drag -Free Workplace Mound Housing anddRedevelopmen' Aughottty program/Activity Receiv7ng Fedora) Grant Funding Indian Knoll Manor Public Housing Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the sites listed below: I certify that the above named Applicant will or will continue to provide a drug-free workplace by: a. Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an on-going drug-free awareness program to inform employees --- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace, c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d. Notifying the employee in the statement required by para- graph a. that, as a condition of employment tinder the grant, the employee will --- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice tinder subparagraph d.(2), with respect to any employee who is so convicted --- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for suchpurposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. 1`laking a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a. thru f. 2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the HUD funding of the programractivity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding,) Check here ❑if there are workplaces on file that are not Identified on the attached sheets. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorizer urnaai _ Mark Wegscheid Board Chairperson _ Signature Date 11-24-2015 -47- form HUD -50070 (3/98) ref. Handbooks 7417.1, 7475.13, 7485.1 &.3 OMB Approval No. 2577-0157 (Exp. 3/31/201 Certification of Payments U.S. Department of Housing e Exhibit C Pa and Urban Development g 5 of 8 to Influence Federal Transactions Office of Public and Indian Housing Applicant Name Mound Housing and REdevelopment Authority Program/Activity Receiving Federal Grant Funding Indian Knoll Manor Public Housing The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connec- tion with the awarding ofanyFederal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite formaking or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a ckil penalty of not less than $10,000 and not more than $100,000 for each such failure. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements, Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C.3729, 3802) Name of Authorized Official Title Mark Wegscheid Board Chairperson Signature Date (mm/dd/yyy() 11-24-2015 -46- form HUD 50071 (3/98) Previous edition is obsolete ref. Handb000ks 7417,1, 7475.13, 7485.1, & 7485.3 Exhibit C Page 4 of 8 INSTRUCTIONS FOR COMPLETION OF SF -LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, ora material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a farm is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employeeof a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to Influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the yearand quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name,address,city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entitythat designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier, Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizatlonaltevei below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7, Enter the Federal program name or description for the covered Federal action (item 1), If known, enter the full Catalog of Federal Domestic Assistance (OFDA) number for grants, cooperative agreements, loans, and loan commitments. 8, Enter the most appropriate Federal identifying number availablefor the Federal action identified in item 1 (a.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP -DE -90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5, 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a)- Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control' Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, Including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Managementand Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503. -45- Exhibit C Page 3 of 8 DISCLOSURE OF LOBBYING ACTIVITIES Approved b•� oras Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for public burden disclosure.) 1. Type of Federal Action: 12. Status of Federal Action: 3. Report Type: a. contract ja. bid/offer/application 1 a. initial filing a b. grant lb. initial award ' b. material change c cooperative agreement c. post -award For Material Change Only: d, loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name QX Prime ❑ Subawardee and Address of Prime: Tier , ifknown: Mound Housing and Redevelopment Authori y 2415Wilshire Boulevard Mound, MN 55364 District, if known: 4c Congressional District, if known: _Congressional 6 Federal Department/Agency: 7. Federal Program Name/Description: HUD Public Housing CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, Ml): different from No, 10a) (last name, first name, Ml): N/A N/A 11 l111, 111t .meat s it Iu n ui r m a s m�r< a by rue 31 u s e .l n Signature: 1 J It" 0.11. ... o or l.bb"O' t i c I el .pro ,O,r.f n of r ct Print Name: Mark Wegscheid �hmh r,o A18wa1.1.:b,r.for otto,o -hfir thi a stmtonwns aa. '.c m to 31 1357 s Tb I ci' t the d los c v In A VM Oors LL Title: Board Chairperson t,... eel l all bo ,,AAI,,,, for y.Uk msp.cCon. All, 1o1.0. wbo falx to It. 00 "Itt"'d dlsraoeurct shall be soblodW a clan ffonolt)' of nol m.+s lhon $10,000 an11 Telephone No,: (952)215-3809 Date: 1I -94-9m5 naI.""" than $100.000 (.roach such railarc Federal Use Only: Authorized for Local Reproduction Standard Form LLL (Rev. 7-97) Exhibit C Page 2 of 8 12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 14. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively. 15. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements tinder Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 16, The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 17. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lead -Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35, 18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and hrdian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments), 19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 20. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. 21. The PHA provides assurance as part of this certification that: (i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and (iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal business hours. 22. The PHA certifies that it is in compliance with all applicable Federal statutory and regulatory requirements. Mound Housing and Redevelopment Authority MN074 PHA Name PHA Nurnbeu`HA Code X 5 -Year PHA Plan for Fiscal Years 20 16 _20 20 X Annual PHA Plan for Fiscal Years 20 16 _ 20 16 I hereby cerutl that alt the information stated herein, as wdl as any iufornuLion provided in the accompaniment herewith, is true and accurate. Warning: HUD will yrosecute false chums and statements Com ietiou in esult in criminal and:"or civil oenallies. (1 S U.S.C. 1001 1010 1012 31 U S C. }729 3R021 Name of Authorized Official Title Mark Wegscheid Board Chairperson Signature Date 11-24-2015 = 4 Previous version is obsolete 2 of 2 form HUD -50077 (412008) MIA Certifications of Compliance with PISA Plans and Related Regulations Exhibit C Page I of 8 f U.S, Dep a trnent of Hous➢ag and Urban Development Q'ffice of Public and Indian Housing Expires 4130,12011 P11A Certifications of Compliance with the PITA Plans and Related Regulations: Board Resolution to Accompany the PHA 5 -Year andAnnual PHA Plan Actin; oa heiu / of the Board of Conanais.sioners of the Public Flou.sing rl„encv (PHA) listad below, as ai Chairman ro' other author ed PHA gf�cial !(there is rao Board ofConumsnoaers, I upprove the submission of fhe_5-Year crnalfor /Lmual PILI ['fart /ol IN, PHA f sand veal hegombig 2-0_16, hereingf1er rfjirred to cls" the Plan ", of wFtich this doca went is a part and mako flw loflowing cel-ti(icaflorYS and Ugreemeats nvilh the Depu✓2nveat gfHousing and Urban Development (HUD) in Bonne( oan wads Me subrni.rsion of the Plat cad iwPlemenlxelion thervol I. '1-11c Plan is consistent with the applicabio comprehensive housing affordability strategy (or any plan incoiporating such strategy) for titc jurisdiction in which the PHA is located, 2. The Plan contains it certitioation by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes it certification that requires theprcparatiou of an Analysis of hupediments to Fair Housing Choice, for the PIIA's jm-isdietion and it description of the instiller in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. 'hhe PIA certifies that there has been no change, significant or otherwise, to the Capital Punta Program (and Csphal Fluid Program/Replacemcut Housing Factor) Amoral Statement(s), since submission of its last approved Annual Plan. The Capital Fund Program Annual Statcmcnt/Armual Statement/I'crfrxmancc and bvaluation Report must be submitted annually even if there is no change. 4. 'I-hc PHA has cst..blishcd a Resident Advisory Board or Boards, the n)endxvship of which rcparosents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13,). 'Fho PIMA has included in the Plat submission a copy of the recomnnendations made by the Resident Advisory Board or Boards and it description of the manner in which the Plan addresses these recouuneodatious. 5, '1 lie MIA made the proposed flan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be hold and oa)ducted it hettring to discuss the Pfau and invited Public commmnt. 6. "Phe PILA codifies that it will carry out the Plan in confornnity with Title VI of the Civil Rights Act of 1964, the Fair Housutg Ac(, section 504 of the Rchabilit'ation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 7_ The PIIA will aflirnnatively further fair housing by examining their prop -ams orproposed programs; identify any impairments to fair housing choice within those programs, address those impediment's ill a reasonable fashion in view of the resources available and work wfill local jurisdictions to implennent any oFthejurisdictioo's initiatives to affirmatively lather fair housing that require (lie PHA's involvoment and maintain records reflecting these aanalyses and actions. 8. For PI IA Plan that includes a policy for site based waiting lists: • I'he Pt 1A regularly submits required data to IIUD's 50058 PIC/IMS Modulc ill an accurate, complete and!lately manner (as specified in I1111 Notice 2006-24); • "Plnc system of situ-bascd waiting lists provides for full disclosure to each applicant in the selection of the development in ,vhich to reside, including basic infortnation about available sites; olid all estimate of the period of time the applicant would likely have to wait to be adnnitted to units of different sizes and types at cath site, > Adoption of sitc.-bascd waiting list would not violate any court order or settlement a,recmcnt or be inconsis(ent with a pending* complaint brought by HUD; • The PHA shall take icasonable measures to assure that such waiting list is consistent with affirmatively futthoring fail- housing; airhousing; 'Pic PHA provides for review of its situ-bascd wail"nig list policy to dctcrnninc if it isconsisiwnt with civil rights laws and certifications, as specilied in 24 CPR part 903.7(c)(1). 9. '1'hc PISA will comply with the prohibitions against discrimination on the basis of ago pursuant to the Age Discrimination Act Of'] 975. 10. 'l he PHA will cmnply with the Architectural Barrios Act of 1968 and 24 C:PR Part 41, Policies and Procedures for the Enforcenncnt of Standards and Requiroments for Accessibility by the Physically Handicapped. 11, l'ho PHA will con)ply will) tine requirements of section 3 of the Housing and Urban Development Act of 1968, Limploynlont pppoltLill ities for Low -or Vory-Low Income Persons, and with its implementing regulation at 24 CFR Part 135, Previous version is obsolete Page 1 of 2 form HUD -50077 (4/2008) \ Exhibit aPage \z, \ \ 3 } \ )()\ \ ) {\ } r\ } \ � � ƒ � « _ / . y & j /» } (/ ({E].% (� ^� \ )/ \ � 7 ±( {$o 4� Exhibit aPage \z, J +BPage!;�y6 j \ }) ), ©/2 ± ) ƒ{\ } } }� ) } k\\ i\{t \5 + Ifi, »$4 b\\ ( 3)®2 )):,e\ay=jj—:w x;okz-4 p aZe +BPage!;�y6 j Exhibit BPage ƒa6y j \ \ � f m y \ \ ^ ®`® \ \ �( \ } #;)\k\3 ('§ \ @ E / E{ )\ j ±t § § \ }10, $/ } ` DO {\//)// \ ±/ 7 ±} 2 /& j j 8Page \a6 ;) 2 \ / ) / , \ ) / / � )) # x :B: \ z } \ \ \ \) \ / a \\\) \\ } ° \ - }/ u :} {/ 7.r m\; 2 - ;Z �/ \/} 8Page \a6 ;) 2 \ / Exhibit B Page � of 6 a O N M i O 9 h E d d W K w - 0 U ^ U d as H u � C A O •�.' j C w O O d ro o E G C y Q O o G a W b O x ❑❑ a B V y, m t y a�+ W � A bA o t%� F G O O O N � v no � A E n A o 12 ° z ❑ w a° a (7 � w N A ¢ o zg o v y w ti i m 5 ro ro E o 0 o c c c E c c m � c E N o No 0 0 p0 E° o E0E 0 d = o z Q o o -37- d El N Exhibit B Page � of 6 a I J y \ r JO � � N � O o a e 00 ww ^ ux �w a F' q v .. o o a m a c C O y' O L � v W E "O w � i N C R R C E C v W U v 71, w R a F O e c - O O o O V1 T O b "z y `o L � U E C7 E m Z .G '• N N N O C •C �" C C O U' U W' ❑ c v ti uLo. ❑ C u i o C d E o aE c E °� o. � v ° ti 'u r• y A ❑a � � � p• � W p CJ Q' � 9 a C pj O 00 z z F- E ti E C7° o r ro -36- N g O.0.+ FX❑.� N M v o � x rn Exhibit B Page ) of 6 by a Exhibit A Page l�of i� b. Changes to the construction and rehabilitation plan for each approved RAI? conversion; and c. Changes to the financing structure for each approved RAID conversion. -35- Exhibit A Page 16of 11� 45 The sponsoring agency must commit to the full term of the initial HAP, must undergo a significant amendment to its Annual Plan (no later than 60 days after execution of the project's CHAP), and must comply with section 8(o)(6)(A) relating to selection preferences. 46 In order to implement this incentive, HUD is waiving provisions under 24 CFR § 985.3(h) to provide donating agencies with bonus points under the SEMAP for deconcentration. 47 A veteran is, for the purpose of HUD-VASH, a person who served in the active military, naval, or air service, and who was discharged or released under conditions other than dishonorable and is eligible for Veterans Administration health care. 48 This provision is included to clarify existing requirements for PHAs that own PBRA-assisted projects through Single Asset Entities. Such owners are considered reporting entities under 24 CFR § 5.801 (a)(3) and (a)(4). I..H..............80......0............9a a a..H6a 6@ B@. H H........ H® B H........ a X a& Site Selection and Neighborhood Standards Review Assistance is not being transferred to a new site. 688848.. E...... E. A H R . . 6.. HH. V.I ...................... .............. 6.@..BG Relocation Plans Relocation should not be needed unless requested. This will be an occupied rehab. C. H..S@...... R...e@P@ZH6 FH.C6H................... .. R. a..H H®6.0..686......6@ Significant Amendment Definition The PHA previously operated under HUD's default definition of a significant amendment or modification, which states: a) changes to rent or admissions policies or organization of the waiting list; b) additions of non -emergency CIP work items (work items not included in the current CFP Annual Statement or CFF 5 -year Action Plan; or c) any change with regard to demolition or disposition, designation, homeownership programs or conversion activities. As part of the Rental Assistance Demonstration (RAD), the Mound HRA is redefining the definition of a substantial deviation from the PHA Plan to exclude the following RAD -specific items: a. Changes to the Capital Fund Budget produced as a result of each approved RAD Conversion, regardless of whether the proposed conversion will include use of additional Capital Funds; -34- Exhibit A Page hof 11 ® Priority points for new HCV FSS coordinator positions in an upcoming FSS competition and The bonus points provided under the Section Eight Management Assessment Program (SEMAP) for deconcentration.45, 46 ® Grant a good -cause exemption from the Choice -Mobility requirement for no more than 10 percent of units in the Demonstration. HUD will only consider requests for good - cause exemptions from the following types of PHAs: ® Public housing --only agencies, defined as agencies that own units under a public housing ACC, but do not administer, directly or through an affiliate, a Housing Choice Voucher program; or Combined agencies that currently have more than one-third of their turnover vouchers set aside for veterans, as defined for the purpose of HUD-VASH, or homeless populations, as defined in 24 CFR § 91.5.47 To be eligible for this exemption, the PHA's admission policies must have been formally approved by the PHA's board prior to the time of application. HUD will issue these exemptions in the following order of priority: 1) small public housing -only PHAs; 2) all other public housing -only PHAs; and 3) combined agencies that currently have more than one-third of their vouchers set aside for veterans and/or homeless. See Section 1.11 for more information on Choice -Mobility exemptions in the competition. 6. Future refinancing. Owners must receive HUD approval for any refinancing or restructuring of permanent debt within the HAP contract term to ensure the financing is consistent with long-term preservation. (Current lenders and investors are also likely to require review and approval of refinancing of the primary permanent debt.) 7. Submission of Year -End Financial Statements. Covered projects converting assistance to PBRA must comply with 24 CFR Part 5 Subpart H, as amended, revised, or modified by HUD from time to time regarding submission of financial statements.48 8. Classification of Converting Projects as Pre -1981 Act Projects under Section 16(c) of the United States Dousing Act of 1937. For purposes of ensuring maximum flexibility in converting to PBRA, all such projects converting to PBRA shall be treated as Pre -1981 Act Projects under Section 16(c) of the US Housing Act of 1937. Section 16(c)(1) of the US Housing Act of 1937, which applies to pre -1981 Act projects, restricts occupancy by families that are other than very low-income to 25% of overall occupancy. Thus, owners of projects converting to PBRA may admit applicants with incomes up to the low-income limit. HUD Headquarters tracks the 25% restriction on a nationwide basis. Owners of projects converting to PBRA do not need to request an exception to admit low- income families. In order to implement this provision, HUD is waiving section 16(c)(2) of the US Housing Act of I937 and 24 CFR §5.653(d)(2) and is instituting an alternative requirement that owners of projects converting to PBRA adhere to the requirements of section 16(c)(1) of the US Housing Act of 1937 and 24 CFR §5.653(4)(1). ------------------------------------------------------------------------------------------------------------------------ 44 The Choice -Mobility requirements that apply to covered PBRA projects differ from the requirements that apply to covered PBV projects. -33- Exhibit A Page 11tof 'I CFR § 8.6 and the obligation to provide meaningful access for persons with limited English proficiency (LEP).43 43 For more information on serving persons with LEP, please see HUD's Final guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons (72 FR 2732), published on January 22, 2007. To implement this provision, HUD will not apply 24 CFR § 880.603, regarding selection and admission of assisted tenants. However, after the initial waiting list has been established, the PHA shall administer its waiting list for the converted project in accordance with 24 CFR § 880.603. 4. Mandatory Insurance Coverage. The project shall maintain at all times commercially available property and liability insurance to protect the project from financial loss and, to the extent insurance proceeds permit, promptly restore, reconstruct, and/or repair any damaged or destroyed property of a project, except with the written approval of HUD to the contrary. 5. Choice -Mobility. HUD seeks to provide all residents of covered projects with viable Choice - Mobility options. PHAs that are applying to convert the assistance of a project to PBRA are required to provide a Choice -Mobility option to residents of covered projects in accordance with the following:44 a. Resident Eligibility. Residents have a right to move with tenant -based rental assistance (e.g., Housing Choice Voucher (HCV)) the later of: (a) 24 months from date of execution of the HAP or (b) 24 months after the move -in date. b. Voucher Inventory Turnover Cap. Recognizing the limitation on the availability of turnover vouchers from year to year, a voucher agency would not be required, in any year, to provide more than one-third of its turnover vouchers to the residents of covered projects. While a voucher agency is not required to establish a voucher inventory turnover cap, if implemented the voucher agency must create and maintain a waiting list in the order in which the requests from eligible households were received. e. Project Turnover Cap. Also recognizing the limited availability of turnover vouchers and the importance of managing turnover in the best interests of the property, in any year, a PHA may limit the number of Choice -Mobility moves exercised by eligible households to 15 percent of the assisted units in the project. (For example, if the project has 100 assisted units, the PHA could limit the number of families exercising Choice -Mobility to 15 in any year, but not less than 15.) While a voucher agency is not required to establish a project turnover cap, if implemented the voucher agency must create and maintain a waiting list in the order in which the requests from eligible households were received. HUD's goal is to have 100 percent of residents in the Demonstration offered a Choice -Mobility option within a reasonable time after conversion. However, as HUD recognizes that not all PHAs will have vouchers sufficient to support this effort, HUD will: Provide ranking factor points where a voucher agency has committed to provide vouchers to the covered PBRA project of a PHA without a voucher program (see Section 1.11D), Additionally, voucher agencies that make such a commitment will receive: -32- Exhibit A Page � of € provide early childhood education, adult education, and job training programs for public housing residents based on an identified need. Where a community facility has been developed under CFCF in connection to or serving the residents of an existing public housing project converting its assistance under RAD, residents will continue to qualify as "PHA residents" for the purposes of CFCF program compliance. To the greatest extent possible the community facility should continue to be available to public housing residents. C. PBRA: tither Miscellaneous Provisions 1. Access to Records, including Requests for Information Related to Evaluation of Demonstration. PHAs must agree to any reasonable HUD request for data to support program evaluation, including but not limited to project financial statements, operating data, Choice -Mobility utilization, and rehabilitation work. 2. Davis -Bacon Act and Section 3 of the housing and Urban Development Act of 1968 (Section 3). The Davis -Bacon Act (prevailing wages, the Contract Work Hours and Safety Standards Act, and other related regulations, rules, and requirements) and Section 3 (24 CFR Part 135) apply to all initial repairs that are identified in the Financing Plan to the extent that such repairs qualify as construction or rehabilitation. (The Davis -Bacon Act only applies for projects with nine or more units.) 3. Establishment of Waiting Fist. In establishing the waiting list for the converted project, the PHA shall utilize the project -specific waiting list that existed at the time of conversion. If a project -specific waiting list does exist, but the PHA is transferring the assistance to another neighborhood, the PHA must notify applicants on the wait -list of the transfer of assistance, and on how they can apply for residency at the new project site or other sites. Applicants on a project -specific waiting list for a project where the assistance is being transferred shall have priority on the newly formed waiting list for the new project site in accordance with the date and time of their application to the original project's waiting list. If a project -specific waiting list for the project does not exist, the PHA shall establish a waiting list in accordance 24 CFR § 903.7(b)(2)(ii)-(iv) to ensure that applicants on the PHA's public housing community -wide waiting list have been offered placement on the converted project's initial waiting list. For the purpose of establishing the initial waiting list, PHAs have the discretion to determine the most appropriate means of informing applicants on the public housing waiting list given the number of applicants, PHA resources, and community characteristics of the proposed conversion under RAD. Such activities should be pursuant to the PHA's policies for waiting list management, including the obligation to affirmatively further fair housing. A pHA may consider contacting every applicant on the public housing waiting list via direct mailing; advertising the availability of housing to the population that is less likely to apply, both minority and non -minority groups, through various forms of media (i.e., radio stations, posters, newspapers) within the marketing area; informing local non-profit entities and advocacy groups (i.e., disability rights groups); and conducting other outreach as appropriate. Applicants on the agency's centralized public housing waiting list who wish to be placed onto the newly -established waiting list are done so in accordance with the date and time of their original application to the centralized public housing waiting list. Any activities to contact applicants on the public housing waiting list must be conducted accordance with the requirements for effective communication with persons with disabilities at 24 -31- Exhibit A Page of E ii. Termination of Assistance. In all other cases, the requirements at 24 CFR § 880.603, the Multifamily HUD Model Lease, and any other HUD multifamily administrative guidance shall apply. b. Grievance Process. In addition to program rules that require that tenants are given notice of covered actions under 24 CFR Part 245 (including increases in rent, conversions of a project from project -paid utilities to tenant -paid utilities, or a reduction in tenant paid utility allowances), HUD is incorporating resident procedural rights to comply with the requirements of section 6 of the Act. RAD will require that: i. Residents be provided with notice of the specific grounds of the proposed owner adverse action, as well as their right to an informal hearing with the PHA (as owner); ii. Residents will have an opportunity for an informal hearing with an impartial member of PHA's staff (as owner) within a reasonable period of time; iii. Residents will have the opportunity to be represented by another person of their choice, to ask questions of witnesses, have others make statements at the hearing, and to examine any regulations and any evidence relied upon by the owner as the basis for the adverse action. With reasonable notice to the PHA (as owner), prior to hearing and at the residents' own cost, resident may copy any documents or records related to the proposed adverse action; and iv. PHAs (as owners) provide the resident with a written decision within a reasonable period of time stating the grounds for the adverse action, and the evidence the PHA (as owner) relied on as the basis for the adverse action. The PHA (as owner) will be bound by decisions from these hearings, except if the: i. Hearing concerns a matter that exceeds the authority of the impartial party conducting the hearing. ii. Decision is contrary to HUD regulations or requirements, or otherwise contrary to federal, State, or local law. If the PHA (as owner) determines that it is not bound by a hearing decision, the PHA must promptly notify the resident of this determination, and of the reasons for the determination. 7 Earned Income Disregard (EID). Tenants who are employed and are currently receiving the EID exclusion at the time of conversion will continue to receive the EID exclusion after conversion, in accordance with regulations at 24 CFR § 960.255. After conversion, no other tenants will be eligible to receive the EID. If a tenant receiving the EID exclusion undergoes a break in employment, ceases to use the EID exclusion, or the EID exclusion expires in accordance with 24 CFR §960.255, the tenant will no longer receive the EID exclusion and the Owner will no longer be subject to the provisions of 24 CFR §960.255. Furthermore, tenants whose EID ceases or expires after conversion shall not be subject to the rent phase-in provision, as described in Section 1.7.B.3; instead, the rent will automatically be adjusted to the appropriate rent level based upon tenant income at that time. 8. Capital Fund Education and Training Community Facilities (CFCF) Program. CFCF provides capital funding to PHAs for the construction, rehabilitation, or purchase of facilities to -30- Exhibit A Page i � of q Please Note: In either the three year phase-in or the five-year phase-in, once Multifamily housing TTP is equal to or less than the previous TTP, the phase-in ends and tenants will pay full multifamily housing TTP from that point forward 4. Public Housing Family Self -Sufficiency (PIS FSS) and Resident Opportunities and Self Sufficiency (ROSS -SC). Current PH FSS participants will continue to be eligible for FSS once their housing is converted under RAD. All owners will be required to administer the FSS program in accordance with the participants' contracts of participation and future guidance published by HUD. Owners may not offer enrollment in FSS to residents in projects converted to PBRA that were not enrolled in the PH FSS program prior to RAD conversion, nor may owners offer FSS enrollment to any new residents at the project. Owners will be allowed to use any funds already granted for PH FSS coordinator salaries until such funds are expended. All owners will be required to provide both service coordinators and payments to escrow until the end of the Contract of Participation. Please see future FSS Notices of Funding Availability and other guidance for additional details, including FSS coordinator funding eligibility under a RAD conversion. As the PH FSS grant is the source of funding for PH FSS, program compliance will continue to be monitored by the Office of Public and Indian Housing. Current ROSS -SC grantees will be able to finish out their current ROSS -SC grants once their housing is converted under RAD. However, once the property is converted, it will no longer be eligible to be counted towards the unit count for future public housing ROSS -SC grants nor will its residents be eligible to be served by future public housing ROSS -SC grants. 9. Resident Participation and Funding. Residents of covered projects converting assistance to PBRA will have the right to establish and operate a resident organization in accordance with 24 CFR Part 245 (Tenant Participation in Multifamily Housing Projects). In addition, in accordance with Attachment 1 B, residents will be eligible for resident participation funding. 6. Resident Procedural Rights. The information provided below must be included as part of the House Rules for the associated project and the House Rules must be furnished to HUD as part of the Financing Plan submission. See Attachment I for a sample Addendum to the House Rules. a. 'Termination Notification. HUD is incorporating additional termination notification requirements to comply with section 6 of the Act for public housing projects converting assistance under RAD, that supplement notification requirements in regulations at 24 CFR § 880.607 and the Multifamily HUD Model Lease. i. Termination of Tenancy and Assistance. The termination procedure for RAD conversions to PBRA will additionally require that PHAs (as owners) provide adequate written notice of termination of the lease which shall not be less than: A reasonable period of time, but not to exceed 30 days: o If the health or safety of other tenants, owner employees, or persons residing in the immediate vicinity of the premises is threatened; or o In the event of any drug-related or violent criminal activity or any felony conviction; or o 14 days in the case of nonpayment of rent. -29- Exhibit A Page �Dof I 3. Phase-in of Tenant Rent Increases. If a resident's monthly rent increases by more than the greater of 10 percent or $25 purely as a result of conversion, the rent increase will be phased in over 3 years, which a PHA may extend to 5 years. To implement this provision, HUB is waiving section 3(a)(1) of the Act, as well as 24 CFR § 880.201 (definition of "total tenant payment"), to the limited extent necessary to allow for the phase-in of tenant rent increases. A PHA must set the length of the phase-in period to be three years, five years or a combination depending on circumstances. For example, a PHA may create a policy that uses a three year phase-in for smaller increases in rent and a five year phase-in for larger increases in rent. This policy must be in place at conversion and may not be modified after conversion. The below method explains the set percentage -based phase-in an owner must follow according to the phase-in period established. For purposes of this section "Calculated Multifamily TTP" refers to the TTP calculated in accordance with regulations at 24 CFR §5.628 and the "most recently paid TTP" refers to the TTP recorded on the family's most recent HUD Form 50059. Three Year Phase-in: Year 1: Any recertification (interim or annual) performed prior to the second annual recertification after conversion — 33% of difference between most recently paid Total Tenant Payments (TTP) and the calculated Multifamily housing TTP ® Year 2: Year 2 Annual Recertification (AR) and any Interim Recertification (IR) in prior to Year 3 AR — 66% of difference between most recently paid TTP and calculated Multifamily housing TTP Year 3: Year 3 AR and all subsequent recertificaitons — Year 3 AR and any IR in Year 3: Full Multifamily housing TTP Five Year Phase-in: ® Year 1: Any recertification (interim or annual) performed prior to the second annual recertification after conversion — 20% of difference between most recently paid TTP and the calculated Multifamily housing TTP Year 2: Year 2 AR and any IR prior to Year 3 AR — 40% of difference between most recently paid TTP and calculated Multifamily housing TTP Year 3: Year 3 AR and any IR prior to Year 4 AR — 60% of difference between most recently paid TTP and calculated Multifamily housing TTP s Year 4: Year 4 AR and any IR prior to Year 5 AR — 80% of difference between most recently paid TTP and calculated Multifamily housing TTP Year 5 AR and all subsequent recertifications — Full Multifamily housing TTP 10 Exhibit A Pagel of it Resident Rights Participation walung tatac "ecce ue acres From PIH -20I2-32 (IIA), Rev 2 1. No Rescreening of "Tenants upon Conversion. Pursuant to the RAI) statute, at conversion, current households are not subject to rescreening, income eligibility, or income targeting provisions. Consequently, current households will be grandfathered for conditions that occurred prior to conversion but will be subject to any ongoing eligibility requirements for actions that occur after conversion. For example, a unit with a household that was over -income at time j f conversion would continue to be treated as an assisted unit. Thus, the first clause of section 8(c 4 of the Act and 24 CFR § 880.603(b), concerning determination of eligibility and selection of tenants, will not apply for current households. Once that remaining household moves out, the unit must be leased to an eligible family 2. Right to Return. Any resident that may need to be temporarily relocated to facilitate rehabilitation or construction will have a right to return to an assisted unit at the development once rehabilitation or construction is completed. Where the transfer of assistance to a new site is warranted and approved (see Section 1.63.7 and Section 1.7.A.8 on conditions warranting a transfer of assistance), residents of the converting development will have the right to reside in an assisted unit at the new site once rehabilitation or construction is complete. Residents of a development undergoing conversion of assistance may voluntarily accept a PHA or Owner's offer to permanently relocate to another assisted unit, and thereby waive their right to return to the development after rehabilitation or construction is completed. -27- by total number of units in roiect 100% Bedroom Type Number of Units Pre- Number of Units Post- Change in Number of Conversion Conversion Units per Bedroom Type and Why (De Minimis Reduction, Transfer of Assistance, Unit Reconfigurations, etc. Studio/Efficiency 16 9 40 Decrease by 7 Increase by 7, studios One Bedroom 33 are being converted to one bedroom apartments Two Bedroom 1 1 Three Bedroom 0 0 Four Bedroom 0 0 Five Bedroom 0 0 Six Bedroom 0 0 f performing a Transfer of (Explain how transferring waiting list) The wait list will transfer and single residents will continue to be eligible for either or studio Assistance 1 -bedroom and up to 2 persons continue to be eligible for a I -bedroom. or r '-—A n _ n ls.. oaf.. Resident Rights Participation walung tatac "ecce ue acres From PIH -20I2-32 (IIA), Rev 2 1. No Rescreening of "Tenants upon Conversion. Pursuant to the RAI) statute, at conversion, current households are not subject to rescreening, income eligibility, or income targeting provisions. Consequently, current households will be grandfathered for conditions that occurred prior to conversion but will be subject to any ongoing eligibility requirements for actions that occur after conversion. For example, a unit with a household that was over -income at time j f conversion would continue to be treated as an assisted unit. Thus, the first clause of section 8(c 4 of the Act and 24 CFR § 880.603(b), concerning determination of eligibility and selection of tenants, will not apply for current households. Once that remaining household moves out, the unit must be leased to an eligible family 2. Right to Return. Any resident that may need to be temporarily relocated to facilitate rehabilitation or construction will have a right to return to an assisted unit at the development once rehabilitation or construction is completed. Where the transfer of assistance to a new site is warranted and approved (see Section 1.63.7 and Section 1.7.A.8 on conditions warranting a transfer of assistance), residents of the converting development will have the right to reside in an assisted unit at the new site once rehabilitation or construction is complete. Residents of a development undergoing conversion of assistance may voluntarily accept a PHA or Owner's offer to permanently relocate to another assisted unit, and thereby waive their right to return to the development after rehabilitation or construction is completed. -27- Exhibit A Page � of f I The Mound Housing and Redevelopment Authority (Mound HRA) is amending its annual and 5 year PHA Plan because it was a successful applicant in the Rental Assistance Demonstration (RAD). As a result, the Mound HRA will be converting to Project Based Rental Assistance under the guidelines of PIH Notice 2012-32, REV -1 and any successor Notices. Upon conversion to Project Based Rental Assistance the Authority will adopt the resident rights, participation, waiting list and grievance procedures listed in Section 1.73 & 1.7.0 of PIH Notice 2012-32, REV -1. These resident rights, participation, waiting list and grievance procedures are appended to this Attachment. Additionally, the Mound HRA is currently compliant with all fair housing and civil rights requirements and is under a Voluntary Compliance Agreement. RAD was designed by HUD to assist in addressing the capital needs of public housing by providing Mound HRA or its designees with access to private sources of capital to repair and preserve its affordable housing assets. Please be aware that upon conversion, the Authority's Capital Fund Budget will be converted as part of the Demonstration, and that Mound HRA may also borrow funds to address their capital needs. The Mound HRA will also be contributing any surplus Operating Reserves and Capital Funds towards the conversion. The Mound HRA does not currently have any debt under the Capital Fund Financing Program nor an Energy Performance Contract. Below, please find specific information related to the Indian Knoll Manor Public Housing Development selected under RAD: Name of Public Housing Development Iridian Knoll Manor PIC Development ID: M N 074000001 Conversion type (i.e., PBV or Transfer of Assistance: PBRA). PBKA (if yes, please put the and # location m of units transferansfe i nine) 50 Total Units:Pre- 5® RAD UniC Type (i.e. Family. Senior, eta): 1-',aTTlll Post -RAD Unit Tvpe if different(i.e.,Family. Senior, Capital Fund allocation of Development: (Annual Capital Fund Grant divided by total etc Family number of public housing units in PHA. multi lied -26- Exhibit A Page �of ( 1 D.2 Resident Advisory Board (RAB) comments. If the RAB provided comments to the annual plan, mark "yes," submit the comments as an attachment to the Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (24 CFR $903.13(cl, 24 CFR 9F 03.19) D.3 Certification by State or Local Officials. Form HUD -50077 -SL, Certification by State or Local OfJtcrals of PAA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CPR b903 15) E. Statement of Capital Improvements. PHAs that receive funding from the Capital Fund Program (CFP) must complete this section. (24 CFR 903,7 (el) E.1 Capital Improvements. In order to comply with this requirement, the PHA must reference the most recent HUD approved Capital Fund 5 Year Action Plan. PHAs can reference the form by including the following language in Section C. 8,0 of the PHA Plan Template: "See HUD Form 50075.2 approved by HUD on XX/XX/XXXX." This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section SA to the U.S. Housing Act of 1937, as amended, which introduced the 5 -Year and Annual PHA Plan, The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families. Public reporting burden for this information collection is estimated to average 16.64 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit The information requested does not lend itself to confidentiality. Page 7 of 6 form HUD -50075 -SM (12/2014) Exhibit A Page of E f ❑ Demolition and/or Disposition. Describe any public housing projects owned by the PFIA and subject to ACCs (including time, project number and unit numbers for addresses]), and the number of affected units along with their sizes and accessibility features) for which the PHA will apply or is currently pending for demolition or disposition; and (2) A timetable for the demolition or disposition This statement must be submitted to the extent that approved and/or pending demolition and/or disposition has changed. The application and approval process for demolition and/or disposition is a separate process. See guidance on HUD's website at htt a/w ww.hud.gov/ofirces/ ih/centea/sac/demo dis o/i dex cfm. (24 CFR 5903,71h)) ❑ Conversion of Public Housing. Describe any public housing building(s) (including project number and unit count) owned by the PHA that the PHA is required to convert or plans to voluntarily convert to tenant -based assistance; 2) An analysis of the projects or buildings required to be converted; and 3) A statement of the amount of assistance received to be used for rental assistance or other housing assistance in connection with such conversion. See guidance on HUD's website at: iittp�//wnvNv.htid.gov/offices/pih/centeYL/sac/conversion.cftn. (24 CFR &903.7(1)) ❑ Project -Based Vouchers. Describe any plans to use HCVs for new project -based vouchers. (24 CFR F983 57(b)(1)) If using project -based vouchers, provide the projected number of project -based units and general locations, and describe how project -basing would be consistent with the PHA Plan. ❑ Other Capital Grant Programs (i.e, Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA roust include a brief statement of the PHA's progress in meeting the mission and goals described in the 5 -Year PHA Plan. (24 CTR 5903 7(r)(1 U C. Annual Plan. PHAs must complete this section during years where the 5 -Year Plan is not due. (24 CFR §903.12) CA New Activities. If the PHA intends to undertake any new activities related to these elements in the current Fiscal Year, mark "yes" for those elements, and describe the activities to be undertaken in the space provided. If the PHA does not plan to undertake these activities, mark "no." ❑ Hope VI or Choice Neighborhoods. k) A description of any housing (including project number (if known) and unit count) for which the PHA will apply for HOPE VI or Choice Neighborhoods; and 2) A timetable for the submission of applications or proposals. The application and approval process for Hope VI or Choice Neighborhoods is a separate process. See guidance on HUD's website at: littp.//www.hud.gov/officesbih/programs/pJohnpe6/index cfm. (,Notice PIH 2010 ❑ Mixed Finance Modernization or Development. 1) A description of any housing (including project number (if known) and unit count) for which the PHA will apply for Mixed Finance Modernization or Development; and 2) A timetable for the submission of applications or proposals. The application and approval process for Mixed Finance Modernization or Development is a separate process. See guidance on HUD's website at: hth Hcow hudoov/offices/nIh/nro-ramS_/phflrope6Hndex.efm.(Nofee P1H 2010-30) ❑ Demolition and/or Disposition. Describe any public housing projects owned by the PHA and subject to ACCs (including project number and unit numbers [or addresses]), and the number of affected units along with their sizes and accessibility features) for which the PITA will apply or is currently pending for demolition or disposition; and (2) A timetable for the demolition or disposition. This statement must be submitted to the extent that approved and/or pending demolition and/or disposition has changed. The application and approval process for demolition and/or disposition is a separate process. See guidance on HUD's website at: h//www hud oov'off ces/nih/centers/sac/demo d'snolndex cfm. (24 CPR &903 7(11) ❑ Conversion of Public Housing. Describe any public housing building(s) (including project number and unit count) owned by the PHA that the PHA is required to convert or plans to voluntarily convert to tenant -based assistance; 2) An analysis of the projects or buildings required to be converted; and 3) A statement of the amount of assistance received to be used for rental assistance or other housing assistance in connection with such conversion. See guidance on HUD's website at: http�//www hud --o /offices/nih/centers/sac/conversion ch". (24 CPR &903 7h 0 ❑ Conversion of Public Housing. Describe any public housing building(s) (including project number and unit count) owned by the PHA that the PHA plans to voluntarily convert to project -based assistance under RAD. See additional guidance on HUD's website at: Notice PIH 2012-32 ❑ Project -Based Vouchers. Describe any plans to use HCVs for new project -based vouchers. (24 CPR &983 57N1(1)) if using project -based vouchers, provide the projected number of project -based units and general locations, and describe bow project -basing would be consistent with the PHA Plan. ❑ Units with Approved Vacancies for Modernization. The PHA must include a statement related to units with approved vacancies that are undergoing modernization in accordance with 24 CFR 5990 145(a)(11. ❑ Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). C.2 Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. This requirement is satisfied by completing form HUD -50077 SM -HP. D. Annual Plan. PHAs must complete this section in all years. D.1 Civil Rights Certification. Form HUD -50077 SM -HP, PHA Certifications of Compliance with the PHA Plans and Related Regulation, must be submitted by the PHA man electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered in compliance with the AFFH Certification if. it can document that it examines its programs and proposed programs to identify any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view ofthe resources available; works with the local jurisdiction to implement any of the jurisdiction's initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any applicable Consolidated Plan for its jurisdiction (24 CPR §903.7(0)) -24- Page 6 of 6 form HUD -50075 -SM (12/2014) Exhibit A Page _�_of ( E A. PHA information. All PHAs must complete this section, A.1 Include the full FHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), PHA Inventory, Number of Public Housing Units and or Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed PHA Plan, (24 CFR F903 23(4lle)) PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table, (24 CFR 6943 128(all B. Annual Plan. PHAs must complete this section during years where the 5 -Year Plan is also due. (24 CFR §903.12) B.1 Revision of PITA Plan Elements. PHAs must: Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the "yes" box. If an element has not been revised, mark "no." ❑ Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income and extremely low-income families and a brief description of the PHA's strategy for addressing the housing needs of families who reside in the jurisdiction served by the PHA. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income), (if elderly families and families with disabilities, and (iii) households of various races and ethnic groups residing in thejurisdiction or on the waiting list based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. For years in which the PHA's 5 -Year PHA Plan is also due, this information must be included only to the extent it pertains to the housing needs of families that are on the PHA's public housing and Section 8 tenant -based assistance waiting lists. 24 CFR &903 7(a)(I) and 24 CFR §903.12(b). Provide a description of the PHA's strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. For years in which the PHA's 5 -Year PHA Plan is also due, this information must be included only to the extent it pertains to the housing needs of families that are on the PHA's public housing and Section 8 tenant -based assistance waiting lists. 24 CFR &903 7(a)(2)(ii) and 24 CFR §903.12(b). ❑ Deconcentration and Other Policies that Govern Eligibility, Selection and Admissions. Describe the PHA's admissions policy for deconcentration of poverty and income mixing of lower-income families in public housing, The Deconcentration Policy must describe the PHA's policy for bringing higher income tenants into lower income developments and lower income tenants into higher income developments. The deconcentration requirements apply to general occupancy and family public housing developments. Refer to 24 CFR §903.2(b)(2) for developments not subject to deconcentration of poverty and income mixing requirements. 24 CFR'90J 3 7(b) Describe the PHA's procedures for maintaining waiting lists for admission to public housing and address any site-based waiting lists. 24 CFR l903. A statement of the PHA's policies that govern resident or tenant eligibility, selection and admission including admission preferences for both public housing and HCV. (24 CFR 90�3�b1 Describe the unit assignment policies for public housing. 24 CPR &903,7(6) ❑ Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA's anticipated resources, such as PHA operating capital and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support public housing or tenant -based assistance. The statement also should include the non -Federal sources of funds supporting each Federal program, and state the planned use for the resources. (24 CFR &903.7(c) ❑ Rent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units, including applicable public housing flat rents, minimum rents, voucher family rent contributions, and payment standard policies. (24 CFR 6903 7(d) ❑ Homeownership Programs. A description of any homeownership programs (including project number and unit count) administered by the agency or for which the PHA has applied or will apply for approval. For years in which the PHA's 5 -Year PHA Plan is also due, this information must be included only to the extent that the PHA participates in homeownership programs under section 8(y) of the 1937 Act. (24 CFR 6903.7(k) and 24 CFR §903.12(b). ❑ Substantial Deviation. PHA must provide its criteria for determining a "substantial deviation' to its 5 -Year Plan- (24 CFR 6903 7(r)(2)1 i) ❑ Significant Amendment/Modification _ PHA must provide its criteria for determining a"Significant Amendment or Modification" to its 5 -Year and Annual Plan. Should the PHA fail to define `significant amendment/modification', HUD will consider the following to be `significant amendments or modifications': a) changes to rent or admissions policies or organization of the waiting list; b) additions of non -emergency public housing CFP work items (items not included in the current CFP Annual Statement or CFP 5 -Year Action Plan); or c) any change with regard to demolition or disposition, designation, homeownership programs or conversion activities. See guidance on HUD's website at: Notice PIH 1999-51.(24 CFR 6903 7(r)(2)(ii) If any boxes are marked "yes", describe the revision(s) to those element(s) in the space provided. PHAs must submit a Deconcentration Policy for Field Office review, For additional guidance on what a PHA must do to deconcentrate poverty in its development and comply with fair housing requirements, see 24 CPR 903.2. (24 CFR6903 23(6)) B.2 New Activities. If the PHA intends to undertake any new activities related to these elements or discretionary policies in the current Fiscal Year, mark "yes" for those elements, and describe the activities to be undertaken in the space provided. If the PHA does not plan to undertake these activities, mark "no." ❑ Hope VI or Choice Neighborhoods. 1) A description of any housing (including project time, number (if known) mid unit count) for which the PHA will apply for HOPE VI; and 2) A timetable for the submission of applications or proposals. The application and approval process for Hope VI is a separate process- See guidance on HUD's website at: hrto //www.hud.gov/offices/pih/"v-rograms/ph/lio4)e6/indexofm. (Notice PIH 2010-30) ❑ Mixed Finance Modernization or Development. I) A description of any housing (including name, project number (if known) and unit count) for which the PHA will apply for Mixed Finance Modernization or Development, and 2) A timetable for the submission of applications or proposals. The application and approval process for Mixed Finance Modernization or Development is a separate process. See guidance on HUD's website at: latlu7 vw 'hud uov/offices/»ih/uroerams/n111hone6/indexe m. (Notice 111H 2010-30) Page 5 of 6 form HUD -50075 -SM (12/2014) Exhibit A Page of ( l Page 4 of 6 form HUD-50075-Shf (12/2014) Activities Does the PHA intend to undertake any new activities related to the following in the PHA's current Fiscal Year? N 7C.I.New ❑Hope VI or Choice Neighborhoods. ❑ Mixed Finance Modernization or Development. ❑Demolition and/or Disposition. ❑ Conversion of Public Housing to Tenant -Based Assistance. ❑ Project Based Vouchers. ❑ Other Capital Grant Programs (i, e_, Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). (b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe any public housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval under section 18 of the 1937 Act under the separate demolition/disposition approval process. (c) If using Project -Based Vouchers, provide the projected number of project -based units, general locations, and describe how project -basing would be consistent with the PHA Plan. (d) The PHA must submit its Deconcentration Policy for Field Office Review. C.2 Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan Form 50077 -SM, Certification of Compliance with PHA Plans and Related Regulations, including Item 5 must be submitted by the PHA as an electronic attachment to the PHA Plan. Item 5 requires certification on whether plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. D Other Document or Certification Requirements for Annual Fflan Sutimissions. Required m all submfsgion year's. , DA Civil Rights Certification. Form 50077 -SM -HP, Certification of Compliance with PHA Plans and Related Regulations, must be submitted by the PHA as an electronic attachment to the PHA Plan. D.2 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the PHA Plan? Y N ❑ X If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAP recommendations and the decisions made on these recommendations. D.3 Certification by State or Local Officials. Form HUD 5007 -SI,, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. E Statement of Capital Improvements. Required in all years for all'PHM completing this form that administer public housing and `receive funding from the Capital Fumd Program E.1 Capital improvements. Include a reference here to the most recent HUD -approved 5 -Year Action Plan (HUD -500752) and the date that it was approved by HUD, See HUD Form 50075.2 approved by HUD on XX/XX/XXXX Page 4 of 6 form HUD-50075-Shf (12/2014) Exhibit A Page 3 of { I B.2 New Activities. (a) Does the PHA intend Co undertake any new activities related to the following in the PHA's current Fiscal Year? Y N ❑ ❑ Hope VI or Choice Neighborhoods. ❑ ❑ Mixed Finance Modernization or Development. ❑ ❑ Demolition and/or Disposition. ❑ ❑ Conversion of Public Housing to Tenant Based Assistance g1 ❑ Conversion of Public Housing to Project -Based Assistance under RAD. ❑ ❑ Project Based Vouchers. ❑ ❑ Units with Approved Vacancies for Modernization, ❑ ❑ Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). (b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe any public housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval under section 18 of the 1937 Act under the separate demolition/disposition approval process. If using Project -Based Vouchers (PBVs), provide the projected number of project based units and general locations, and describe how project basing would be consistent with the PHA Plan. As noted above, please see Attachment R for more information on the PHA Plan Amendment and Rental Assistance Demonstration. B.3 Progress Report. Provide a description of the PHA's progress in meeting its Mission and Goals described in the PHA 5 -Year Plan. 1) Maintain 90+% occupancy at all tithes and maintain housekeeping and security standards in units and common areas The Mound HRA has been able to maintain 90+% occupancy for the calendar years 2013 and 2014. Semi-annual unit inspections are conducted to ensure compliance with housekeeping standards and a part-time caretaker is employed maintain the common areas. 2) Enforce the Violence Against Women Act Policy The Mound HRA Indian Knoll Manor is a Crime -Free Multi -Housing Authority and every resident signs a Crime -Free Housing addendum to their lease agreement agreeing to abide by the rules. works closely with local law enforcement and emergency response officials Property management to ensure the health and safety of residents and victims of abuse are protected with regard to admission and occupancy rights. C. Annual Plan Elements subntitied Ail Wither Rears (fears 1-4) Required elements for aU other fisoal years ibis . section does not needto be completed in years when a PHA is subinittirig its 5 Rear",IiA Pian :. Page 3 of 6 — I form HUD -50075 -SNS (12/2014) 13. Exhibit A Paged of C-1 B I tRevision of PHA Plan Elements. (a) Have the following PHA Plan elements been revised by the PHA since its last Five -Year PHA Plan submission? Y N ❑ ❑ statement of Housing Needs and Strategy for Addressing Housing Needs. ❑ ❑ Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. ❑ ❑ Financial Resources. ❑ ❑ Rent Determination. ❑ ❑ Homeownership Programs. ❑ ❑ Substantial Deviation N ❑ Significant Amendment/Modification (b) The PHA must submit its Deconcentration Policy for Field Office Review. (c) If the PHA answered yes for any element, describe the revisions for each element below: The Mound HRA received a Commitment to enter into Housing Assistance Payments (CHAP) award letter on March 25, 2015 authorizing a potential Rental Assistance Demonstration (RAD) conversion. Aeon was selected as the development partner to assist in planning a major renovation of the building and seeking out additional funding. A purchase agreement between the Mound Housing and Redevelopment Authority and Aeon was approved on June 9, 2015 with a projected closing in the fall of 2016. The project received an award from Minnesota Housing Finance Agency (MHFA) for a Low Income Housing Tax Credit (LIHTC 9%) award that will help fund an additional 16 units and improvements to the common areas. Additional grants are being applied for. A resident meeting was held on February 26, 2014 to inform the residents of the HRA's intention to file a RAD application. Upon approval of the CHAP and selection of Aeon as the development partner, a resident meeting was held on May 12, 2015 to inform residents of the status, introduce Aeon employees, and inform them of the need for a Physical Needs Assessment that would involve unit inspections. Another resident meeting is planned for November 20, 2015 to distribute General Information Notices (GIN) and to provide an update on the RAD conversion, funding status and potential plans for improvements. It will be emphasized that no changes to the rent formula for the original 50 RAD units will change, no residents will be displaced, and the hope is that all current residents will chose in the property. A change to the current unit configuration will be requested under the RAD program. Of the 50 existing RAD units, there are 16 studios, 33 1 -bedrooms and 12 -bedroom units. Aeon is requesting to convert 7 studios to 1 bedrooms for a total of 9 studios, 401 -bedrooms and 12 - bedroom. More information regarding the PHA Plan Amendment with regard to the Rental Assistance Demonstration (RAD) can be found in Attachment R. Page 2 of 6 form HUD -50075 -SM (12/2 014) Exhibit A Page ! of ) I Streamlined Annual U.S. Department of Rousing and Urban Development OMB No. 2577-0226 Office of Public and Indian Rousing Expires: 02/29/2016 PHA Plan G (Small P HAs) Purpose. The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. Form HUD -50075 -SM is to be completed annually by Small PHAs. PHAS that meet the definition of a Standard PHA, Troubled PHA, High Performer PHA, HCV -Only PHA, or Qualified PHA do not need to submit this form. Definitions. (1) High -Performer PHA —A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments. (2) Small PBA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, and that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceeds 550. (3) Housing Choice Voucher (HCVD Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment, and does not own or manage public housing. (4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds 550, and that was designated as a standard performer in the most recent PHAS or SE" assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SE" score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP troubled. Page 1 of 6 farm HUD -50075 -SM (12/2014) PITA information. FA.1 PHA Name: Mound Housine and Redevelopment Authority PHA Code: MN074 PHA Type: M Small ❑ High Performer PHA Plan for Fiscal Year Beginning: (MM/YYYY): 01/2016 PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Public Housing (PH) Units 50 Number of Housing Choice Vouchers (HCVs) 0 Total Combined 50 PHA Plan Submission Type: ED Annual Submission ❑Revised Annual Submission Availability of Information. In addition to the items listed in this form, PH As must have the elements listed below readily available to the public - A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHAS must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAS are strongly encouraged to post complete PHA Plans on their official website. PHAS are also encouraged to provide each resident council a copy of their PHA Plans. ❑ PHA Consortia: (Check box if submittin a Joint PHA Plan and complete table below Participating PHAS PHA Code Programs) in the Consortia Progrands) not in the No. of Units in Each Program PH HCV Consortia Lead PHA: Page 1 of 6 farm HUD -50075 -SM (12/2014) MOUND HOUSING AND REDEVELOPMENT AUTHORITY RESOLUTION NO. 15- H RESOLUTION APPROVING THE STREAMLINED ANNUAL PHA PLAN, A SIGNIFICANT AMENDMENT TO THE PHA PLAN, THE PHA 5 -YEAR AND ANNUAL PLAN FOR 2016 AND RELATED CERTIFICATIONS WHEREAS, the U.S. Department of Housing and Urban Development has agreed to provide operating and capital fund assistance to the HRA of the City of Mound, Minnesota, for the purpose of helping the HRA in carrying out capital and management activities at the Indian Knoll Manor Public Housing Development, and WHEREAS, the HRA of the City of Mound has previously approved a PHA Plan that is reviewed annually to determine if any amendments are necessary, and WHEREAS, the approval of the HRA's Rental Assistance Demonstration (RAD) application constitutes a significant amendment to the PHA Plan, and WHEREAS, the HRA of the City of Mound has previously approved a five year action plan for capital improvements at the Indian Knoll Public Housing Development that is updated annually on a rolling -basis, NOW THEREFORE, BE IT RESOLVED that the Mound Housing and Redevelopment Authority in and for the City of Mound does approve: 1) The Streamlined Annual PHA Plan, including the Significant Amendment related to RAD, as presented in Exhibit A and made a part herein. 2) The PHA 5 -Year and Annual Plan for 2016 as presented in Exhibit B and made a part herein. 3) The HUD Certifications that are required to be submitted with the PHA 5 -Year and Annual Plan as presented in Exhibit C and made a part herein. 4) The Mound HRA Violence Against Women Act Policy as presented in Exhibit D and made a part herein. Adopted this 24`h day of November, 2015. Attest: Catherine Pausche, Clerk S Chair Mark Wegscheid CITY OF MOUND HOUSING AND REDVELOPMENT AUTHORITY NOTICE OF ADOPTION OF SMALL PHA ANNUAL AND FIVE YEAR PLAN UPDATE AND SIGNIFICANT AMENDMENT FOR INDIAN KNOLL MANOR AFFORDABLE HOUSING TO WHOM IT MAY CONCERN Notice is hereby given that the City of Mound Housing and Redevelopment Authority (HRA) will meet in the council chambers at 6:30 p.m. on Tuesday, November 24, 2015, to consider approval of the Small PHA Annual Plan and Five Year PHA Plan update that includes a Significant Amendment to the PHA Plan. The Mound HRA is amending its annual and 5 year PHA Plan because it was a successful applicant in the Rental Assistance Demonstration (RAD). As a result, the Mound HRA will be converting to Project Based Rental Assistance under the guidelines of PIH Notice 2012-32, REV -1 and any successor Notices. Upon conversion to Project Based Rental Assistance, the Authority will adopt the resident rights, participation, waiting list and grievance procedures listed in Section 1.7.6 & 1.7.0 of PIH Notice 2012-32, REV -1. These resident rights, participation, waiting list and grievance procedures are appended to the Significant Amendment Attachment. Additionally, the Mound HRA is currently compliant with all fair housing and civil rights requirements. RAD was designed by HUD to assist in addressing the capital needs of public housing by providing the Mound HRA or its designees with access to private sources of capital to repair and preserve its affordable housing assets. Please be aware that upon conversion, the Authority's Capital Fund Budget will be reduced by the pro rata share of Public Housing Developments converted as part of the Demonstration, and that Mound HRA or its designees may also borrow funds to address their capital needs. The Mound HRA will also be contributing any surplus Operating Reserves and Capital Funds towards the conversion. The Mound HRA does not currently have any debt under the Capital Fund Financing Program nor an Energy Performance Contract. As part of the RAD conversion and access to private sources of funding, the number of units and some unit configurations are expected to change. A copy of the Annual and 5 year PHA Plan, including the Significant Amendment to the PHA Plan, is available for viewing at City Hall, 2415 Wilshire Boulevard, and Indian Knoll Manor Rental Office, 2020 Commerce Boulevard in Mound, Minnesota. Catherine Pausche Clerk Published in The Laker on November 14, 2015 and November 21, 2015. -17- IN WITNESS WHEREOF, the parties hereto intending to be legally bound hereby, have executed this Agreement of the day and year first above written. L -16- Mark Wegscheid Its: BOARD CHAIR Catherine Pausche Its: ACTING EXECUTIVE DIRECTOR Its: waiting list in accordance with the HRA Occupancy Policies, admission, evictions, and any housing management related functions. Common Bond Housing shall prepare a monthly report on the management of Indian Knoll Manor for the HRA Executive Director. A representative of Common Bond Housing shall attend HRA Board meetings quarterly, or upon request. Common Bond shall prepare and submit a report to the HRA Board within 30 days of any HUD PHAS report that includes any deficiency issues. The report will include any causes and a plan to correct the deficiencies. Common Bond Housing shall encourage the formation of a Resident Council and ensure that its representative attends the monthly Resident Council Meeting. The Common Bond Housing shall work with the Resident Council as necessary for the efficient and amicable operation of Indian Knoll Manor. Common Bond Housing shall maintain records on-site and off-site in accordance with HUD and state records maintenance/disposition requirements. -15- environmental or other regulations which may become known during the period this Agreement is in effect. Any such regulatory violations or hazards discovered by Agent shall be brought to the attention of the Owner in writing, and Owner shall promptly cure them. 19. Equal Employment Opportunities. During the performance of this contract, Common Bond Housing agrees as follows: a. Common Bond Housing will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. b. Common Bond Housing will cause the foregoing provision to be inserted in all subcontractors for any work covered by this contract so that such provisions will be binding upon each subcontractor, provide that the foregoing provision shall not apply to contractors or subcontractors for standard commercial supplies or raw materials. 20. HUD Rules and Regulations. In the management of Indian Knoll Manor, Common Bond Housing shall comply with rules and regulations established by United States Department of Housing and Urban Development (HUD) and other appropriate government agencies. Agent shall comply with all applicable requirements of the General Conditions for Non -Construction Contracts and Davis Bacon Laws. Agent shall require compliance with said requirements by all subcontractors engaged to assist the Agent for any subcontract in excess of two thousand dollars ($2,000). HRA is responsible for monitoring Agent's compliance. Non-compliance by Agent and its subcontractors will result in findings of non-performance under the Management Agreement and shall be grounds for termination. Any finding of non-compliance in underpayment of wages and benefits shall be an expense from Agent's compensation. Nothing contained in this Management Agreement shall prohibit or limit the HRA from the exercise of any other right or remedy existing under applicable law or available at equity. The HRH's exercise or non -exercise of any right or remedy under this Management Agreement shall not be construed as a waiver of the HRA's right to exercise that or any other right or remedy at any time. Common Bond Housing shall provide all normal public housing related management functions, including yearly inspections of all units and building common area's, annual income reviews and rent calculations, maintaining a -14- account. In taking any action under this Agreement, Agent shall be acting only as Agent for Owner, and nothing in this Agreement shall be construed as creating a partnership, joint venture, or any other relationship between the parties to this Agreement except that of Principal and Agent, or as requiring Agent to bear any portion of losses arising out of or connected with the ownership or operation of the Premises. Nor shall Agent at any time during the period of this Agreement be considered a direct employee of Owner. Neither party shall have the power to bind or obligate the other except as expressly set forth in this Agreement, except that Agent is authorized to act with such additional authority and power as may be necessary to carry out the spirit and intent of this Agreement. 16. Save Harmless. Except as to the willful misconduct or negligence of Agent, Owner shall indemnify, defend, and save Agent harmless from all loss, damage, cost, expense (including attorney's fees), liability, or claims for personal injury or property damage incurred or occurring in, on or about the Premises. Agent shall indemnify, defend and save Owner harmless in the same manner based on the willful misconduct on negligence of Agent. 17. Liability Insurance. Owner shall obtain and keep in force adequate insurance against physical damage (e.g. fire with extended coverage endorsement, boiler and machinery, etc.) and against liability for loss, damage, or injury to property or persons that might arise out of the occupancy, management, operation, or maintenance of the Premises. The amounts and types of insurance shall be acceptable to both Owner and Agent, and any deductible required under such insurance policies shall be Owner's expense. Agent shall be covered as an additional insured on all liability insurance maintained with respect to the Premises. Liability insurance shall be adequate to protect the interests of both Owner and Agent and in form, substance, and amounts reasonably satisfactory to Agent, Owner agrees to furnish Agent with certificates evidencing such insurance or with duplicate copies of such policies within three business days of the execution of the Agreement. If Owner fails to do so, Agent may, but shall not be obliged to, place said insurance and charge the cost thereof to the Operating (and/or) Reserve Account(s). 18. Agent Assumes No Liability. Agent assumes no liability whatsoever for any acts or omissions of Owner, or any previous Owner of the Premises, or any previous management or other agent of either. Agent assumes no liability for any failure of or default by a tenant in the payment of any rent or other charges due Owner or in the performance of any obligations owed by any tenant to Owner pursuant to any lease or otherwise, nor does Agent assume any liability for previously unknown violations of -13- 8. Assignment. The Agent may not assign this Agreement without the prior written consent of the Board of Commissioners. Subject to the provisions hereof, all of the covenants, conditions and obligations contained in this Agreement shall be binding and to the benefit of the respective successors and assignors of the Owner and the Agent to the same extent as if each successor and assignor were in each case named as a party to this Agreement. 9. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforced to the fullest extent permitted by law. 10. Applicable Law. This agreement shall be construed and enforced in accordance with the laws of the State of Minnesota. 11. Notices. All notices, demands, requests or other communications which may be or are required to be given, served or sent by either party to the other, shall be in writing and delivered personally or by certified mail, return receipt requested, with postage prepaid, at the address first above mentioned. A party may change the name or address for the giving of notice provided above by written notice to the other party. 12. Entire Agreement. This agreement and the documents to which reference in it has been made, shall be construed together and constitute the entire, full and complete agreement between the Owner and the Agent, and there are no representations, inducements, promises, or agreements, oral or otherwise, between the parties not embodied herein, which are of any force or effect. 13. Modifications. This Agreement may not be changed or modified except by written document signed by both the Owner and the Agent. 14. Workers Compensation Insurance. This Agreement shall not become effective until Agent has provided Owner written evidence that Agent complies with all applicable worker compensation insurance requirements. 15. Relationship of Agent to Owner. The relationship of the parties to this Agreement shall be that of Principal and Agent, and all duties to be performed by Agent under this Agreement shall be for and on behalf of Owner, in Owner's name, and for Owner's 12- the Agent forthwith and hereby authorizes the Agent to deduct such advances from any money due the Owner. 4. Banking. All funds of the property in the possession of the Agent shall be held by the Agent for the Owner, in trust, and shall be deposited by Agent in such bank, as the Owner shall designate, in a special account maintained by the Agent, for the premises. Such funds shall not be commingled with other funds collected by the Agent for its own account or as agent for others, or with the Agent's own funds and shall remain on deposit until disbursed in accordance with the terms of the agreement. The Owner shall directly receive all statements issued by the Bank with respect to such bank account and will provide a copy to the Agent in a timely manner. 5. Compensation. The Owner agrees to pay the Agent, during the term of this Agreement each month an amount equal to $55.00 per unit per month; Owner will reimburse Agent for time and expenses incurred by an on-site resident manager and a maintenance person for services (all Agent's employees) provided to Owner at Indian Knoll Manor, according to a budget pre -approved by Owner. The Agent shall also contract with and provide supervision for a resident caretaker on-site. 6. Indemnity. The Owner shall indemnify, defend and save the Agent harmless from and against all claims, losses, costs and liabilities arising out of damage to property, or injury to, or death of persons (including the property and persons of the parties hereto, and their agents, subcontractors and employees) occasioned by or in connection with the use, management operation, ownership, maintenance or control of the Premises; except as to such claims, losses, costs, and liabilities that are the direct result of willful misconduct or negligence of Agent or its officers, agents, subcontractors or employees. 7. Termination. Within 30 (thirty) days of termination of the Agreement, the parties shall account to each other with respect to all uncompleted business as follows: (i) the Agent shall deliver to the Owner all funds and other moneys, and all leases, subleases, corporate files, books, records and other instruments relating to the Premises and the Owner, that may be in the possession of the Agent; and (ii) the Agent shall concurrently take payment of all fees required to be paid hereunder through the date of termination of the Agreement by deducting same from all funds and money otherwise transferred to the Owner under this paragraph. M To cause to be prepared and filed all necessary forms relating to the maintenance and operation of the Premises required by any federal, state, county or municipal authority having jurisdiction thereover; To set up and maintain, at the Mound HRA office located on 2020 Commerce Boulevard, Mound, Minnesota, orderly files containing records for income and expenses, insurance policies, leases, correspondence, receipted bills and vouchers and all other documents and papers pertaining to the Premises and the operation and maintenance thereof, the same to be and at all times to remain the property of the Owner, and the Agent shall upon request of the Owner make same available to the Owner, and the Owner's accountants and attorneys; and to make all electronic data filing in PIC, LOCCS, REAC, and other electronic systems as required by HUD, and to create and submit the PHA Plan annually and complete all reporting as necessary; To provide the necessary information to and cooperate with the Owner's accountants and auditors in regard to the annual audit or any periodic audit of the books; To cooperate with Owner's accountants in regard to the preparation and filing on behalf of federal, state, city and any other filings required by any governmental authority; To generally, do all things reasonably deemed necessary or desirable for the proper management of the Premises according to HUD regulations for Low Rent Public Housing (LRPH) programs, including maintaining all records and reporting to HUD; and To perform, for the Owner's account and on its behalf, any lawful act and everything lawful and necessary or desirable in order to carry out the Agent's Agreements contained in this Agreement. It is expressly understood and agreed that everything done by the Agent under the provisions of this Agreement shall be done as Agent of the Owner, and any and all obligations, costs or expenses incurred by the Agent in the performance of its obligations under this Agreement shall be borne by the Owner and not by the Agent, It being expressly understood, however, that the monthly management fee compensates the Agent for (i) the costs incurred by the Agent in maintaining its own office staff, and (ii) its general overhead. Any payments made by the Agent hereunder shall be made out of such funds as the Agent may from time to time hold for the accounts of the Owner or as may be provided by the Owner. The Agent shall not be obligated to make any advance to, or for the account of, the Owner or pay any amount except out of funds held or provided aforesaid nor shall the Agent be obliged to incur any extraordinary liability or obligation unless the Owner shall furnish the Agent with the necessary funds for the discharge thereof. If Agent shall elect to advance any money in connection with the property the Owner agrees to reimburse -10- into all necessary or desirable service contracts in respect to the repair and operation of the Premises, including without limitation contracts for electricity, gas, air conditioning, equipment maintenance, water treatment, J anitorial, landscaping, window cleaning, rubbish removal, fuel oil, back-up of fuel oil; vermin extermination, architects' and engineers' services required for the planning and supervision of alterations and/or improvements made or proposed to be made to the Premises, but any such contract having a term longer than one (1) year or requiring an annual payment in excess of One Thousand Dollars ($1,000) must be authorized by the Owner; Subject to the requirements of Minnesota Statute 469.015 and of the Mound PHA Procurement Policy, to purchase all supplies which shall be necessary to properly maintain and operate the Premises, and credit to the Owner any discounts or commissions obtained for purchase, to conduct solicitation of bids, preparation of bid packages, advertisement of bids, and tabulation of bids; To check all bills received for services, work and supplies ordered in connection with maintaining and operating the Premises and pay or cause all such bills to be paid, upon authorization and signature of the Owner, from funds of the Owner; Insurance coverage for the premises is to be determined by the HRA, such insurance to be obtained and/or maintained, at the expense of the Owner; To cause all employees of the Agent who handle or are responsible for safekeeping of any money of the Owner to be covered by a fidelity bond in favor of the Owner in the amount equal to one month's rent for the property plus the amount of the Mound PHA reserves; and to obtain a criminal background check for all employees or personnel on contract who have access to residents units per state law; To bill, or cause to be billed, residents for monthly rent and to send late notices according to the Rent Collection Policy, to collect and deposit those rents and produce the necessary reports for tracking tenant receivables, including deposits and miscellaneous revenues; To assist the Owner in maintaining a system of accounts to which shall be entered fully and accurately each and every financial transaction with respect to the operation of the Premises. To submit purchase orders and invoices on a timely and accurate basis to the Owner, and any reports relating to budget and capital expenditures as requested by the Owner; To keep the Board of Commissioners informed on a monthly basis of the financial status and physical condition of the Premises and other items that Owner should reasonably be made aware of; U to give 60 -days notice to Agent, but may terminate upon the giving of 30 -days notice. 3. Responsibilities of Agent. The Owner agrees to give the Agent the following authority and powers (all or any of which may be exercised in the name of the Owner) and the Owner agrees to assume all expenses in connection therewith. To prepare a management plan with the Owner that includes an operating budget and an on-site staffing analysis along with recommendations, for approval by Owner; To cause to be hired, paid and supervised all persons necessary to be employed in order to properly maintain and operate the Premises who, in each instance, shall be the Agent's and not the Owner's employees, and cause to be discharged all persons unnecessary or undesirable; To cause the Premises to be maintained in such condition as may be deemed advisable by the Owner, and cause routine repairs and incidental alterations of the building to be made, including, but not limited to, electrical, plumbing, heating, carpentry, masonry and any other routine repairs and incidental alterations as may be required in the course of ordinary maintenance and care of the Premises. Subject to the requirements of Minnesota Statutes 469.015 and Mound PHA procurement policy, repairs or alterations involving an expenditure in excess of One Thousand Dollars ($1,000) for any one item shall be made only with the prior approval of the Owner, except that emergency repairs, i.e., those immediately necessary for the preservation of safety of the Premises or for the safety of the Residents of the Premises or other persons, or required to avoid the suspension of any necessary service in or to the Premises may be made by the Agent irrespective of the cost thereof, without the prior approval of the Owner if the Agent makes a reasonable attempt to communicate with the Owner in order to obtain such approval; To recommend, and with the approval of the Owner, cause all such acts and things to be done in or about the Premises as may be necessary or desirable to comply with any and all orders or notice of violations affecting the Premises placed thereon by any federal, state, county or municipal authority having jurisdiction thereover, except that if failure promptly to comply with any such order or violation would expose the Owner or the Agent to criminal liability, the Agent may cause such order or notice of violation to be complied with or without the prior approval of the Owner if the Agent makes a reasonable attempt to communicate with the Owner to obtain such approval, it being understood that the Agent shall notify the Owner promptly after receipt of any order or notice of violation, as foresaid; Subject to the requirements of Minnesota Statute 469.015, the Mound PHA Procurement Policy, and the HUD Capital Funds Program (CFP), to enter MANAGEMENT AGREEMENT FTETWEEN MOUND HOUSING AND REDEVELOPMENTAUTHORITY AND COMMON BOND HOUSING TRIS AGREEMENT, made by and between Mound Housing and Redevelopment Authority (`Owner") with offices at Indian Knoll Manor, 2020 Commerce Boulevard, Mound, Minnesota 55364, and at City Hall, 2415 Wilshire Boulevard, Mound, Minnesota, 55364 and Common Bond Housing, a Minnesota non-profit corporation ("Agent") with offices at 1080 Montreal Avenue, St. Paul, Minnesota 55116. WHEREAS, the Housing and Redevelopment Authority of Mound, Mound, MN, (HRA) entered into a Consolidated Annual Contributions Contract (ACC) No. C-858, Parts A and B, on January 25, 1996, with the U.S. Department of Housing and Urban Development (HUD), as amended, which provides ongoing funding for the maintenance and operation of the HRA's public housing projects; and WHEREAS, under Section 5 of Part A of the ACC, the HRA shall develop and operate all projects covered by the ACC in compliance with all the provisions of the ACC and all applicable statutes, executive orders, and regulations issued by HUD, as they shall be amended from time to time, including but not limited to, those regulations promulgated by HUD at Title 24 of the Code of Federal Regulations (CFR), which are hereby incorporated herein by reference as if fully set forth herein; and WHEREAS, under Section 5 of Part A of the ACC, the HRA shall ensure compliance with such requirements by any contractor or subcontractor engaged in the development or operation of a project covered by this ACC; In consideration of the covenants herein contained, the parties hereto agree as follows: 1. Appointment. The Owner hereby appoints the Agent, and the Agent hereby accepts appointment, on the terms and conditions hereinafter provided, as the Owner's exclusive agent to manage, and operate the 50 -unit apartment building located in Mound, Minnesota, commonly known as Indian Knoll Apartments, (`Premises"). 2.1 Renewal. The term of the Agreement shall be from 7anuary 1, 2016 to December 31, 2016 unless terminated as provided in sections 2.2 and 7. 2.2 Termination By Either Party. This Agreement may be terminated by either party during its term by the giving of written notice to the other party. The Agent must give 60 -days notice to the Owner of such termination. The Owner will use its best efforts -7- Exhibit A Management Agreement Between Mound Housing and Redevelopment Authority and Common Bond Housing MOUND HOUSING AND REDEVELOPMENT AUTHORITY RESOLUTION NO. 15- H RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A MANAGEMENT AGREEMENT WITH COMMON BOND HOUSING FOR THE PERIOD JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 WHEREAS, the Mound Housing and Redevelopment Authority of Mound, Minnesota (the "HRA") owns and operates a 50 -unit low rent public housing project known as Indian Knoll Manor (the "Project') in the city of Mound; and WHEREAS, the HRA has requested the Common Bond Housing (the "Agent') to manage the Project pursuant to Minnesota Statutes, Section 471.59, which provides that local governmental units may by agreement jointly or cooperatively exercise any powers common to them; and WHEREAS, the HRA proposes to enter into a management agreement with the Agent pursuant to which the Agent will manage the Project; and WHEREAS, the Board of Commissioners has been fully informed as to the nature and content of the proposed management agreement. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Mound Housing and Redevelopment Authority, that the Chair and Acting Executive Director of the HRA are authorized and directed to execute and deliver, on behalf of the HRA, a management agreement with the Agent as presented in Exhibit A and made a part herein. Adopted by the HRA this 24th day of November, 2015 Attest: Catherine Pausche, Clerk -5- Chair Mark Wegscheid CITY OF MOUND 11/19/159:53 AM Page 2 Payments Current Period: November 2015 Fund Summary 10120 Wells Fargo HRA 680 HRA PUBLIC HOUSING $1,089.75 $1,089.75 Pre -Written Check $0.00 Checks to be Generated by the Computer $1,089.75 Total $1,089.75 KIM CITY OF MOUND 11/19/159:53 AM Page 1 Payments Current Period: November 2015 Invoice 164 10/13/2015 Cash Payment E 680-49800-210 Operating Supplies Invoice 164 10/13/2015 Cash Payment E 680-49800-210 Operating Supplies Invoice 164 10/13/2015 Transaction Date 11/19/2015 Refer _ 5 SUNDBERG AMERICA�� Cash Payment E 680-49800-210 Operating Supplies Invoice 301048259 11/5/2015 Cash Payment E 680-49800-210 Operating Supplies Invoice 301048848 11/5/2015 Transaction Date 11/19/2015 AIR SYSTEM MINI DISPENSERS- 14 FREE INITIAL INSTALLATION OF 14 MINI DEODORIZER DISPENSERS Wells Fargo HRA 10120 Total FRNT DR SHELF, CAP SHELF FRT- IKM SEAL- IKM Wells Fargo HRA 10120 Total -3- $140.00 $140.00 $164.74 $85.04 $87.63 $172.67 Batch Name 112415HRA User Dollar Amt $1,089.75 Payments Computer Dollar Amt $1,089.75 $0.00 In Balance Refer 1_CULLIGAN-METRO _ Cash Payment E 680-49800-210 Operating Supplies 11 80LB SOLAR SALT DELIVERED 10-27-15 $182.60 Invoice 101X28295205 10/31/2015 Cash Payment E680-49800-210 Operating Supplies 2 SANITIZATION PACKS DELIVERED 10-27-15 $11.90 Invoice 101X28295205 10/31/2015 Transaction Date 11/16/2015 Wells Fargo HRA 10120 Total $194.50 Refer 4 FRONTIER/CITIZENS COMMUNICA Cash Payment E 680-49800-321 Telephone, Cells, & Radi PHONE SERVICE IKM 1-13-15 TO 2-12-15 $258.84 Invoice 112415-2 11/13/2015 Transaction Date 11/19/2015 Wells Fargo HRA 10120 Total $258.84 Refer 2 H_D SUPPLY FACILITIES MAINTEN Cash Payment E 680-49800-220 Repair/Maint Supply 2 GE MICROWAVE DOOR HANDLES $0.00 Invoice 9140964853 10/8/2015 Cash Payment E 680-49800-220 Repair/Maint Supply 1 DOZEN 6" CHROME DRIP BOWLS- STOVES $0.00 Invoice 9140964853 10/8/2015 Cash Payment E 680-49800-220 Repair/Maint Supply 2 IRRIGATION HOSE END -ONE OUTLET $0.00 TIMER Invoice 9140964853 10/8/2015 Transaction Date 10/22/2015 -11'1____ Wells Fargo HRA 10120 Total $0.00 Refer 3 NS/I MECHANICAL CONTRACTING, _______—____ � . Cash Payment E 680-49800-440 Other Contractual Servic RPZ VALVE TESTING 10-16-15 @ IKM $299.00 Invoice W35908 10/30/2015 Transaction Date 11/18/2015 Wells Fargo HRA 10120 Total $299.00 Refer ... ,.....a,. 6 SCRUB N SHINE,..:. Cash Payment E 680-49800-210 Operating Supplies AIR ODOR CONTROL SYSTEM & SCENTED $164.74 REFILLS Invoice 164 10/13/2015 Cash Payment E 680-49800-210 Operating Supplies Invoice 164 10/13/2015 Cash Payment E 680-49800-210 Operating Supplies Invoice 164 10/13/2015 Transaction Date 11/19/2015 Refer _ 5 SUNDBERG AMERICA�� Cash Payment E 680-49800-210 Operating Supplies Invoice 301048259 11/5/2015 Cash Payment E 680-49800-210 Operating Supplies Invoice 301048848 11/5/2015 Transaction Date 11/19/2015 AIR SYSTEM MINI DISPENSERS- 14 FREE INITIAL INSTALLATION OF 14 MINI DEODORIZER DISPENSERS Wells Fargo HRA 10120 Total FRNT DR SHELF, CAP SHELF FRT- IKM SEAL- IKM Wells Fargo HRA 10120 Total -3- $140.00 $140.00 $164.74 $85.04 $87.63 $172.67 MOUND HRA CLAIMS 11-24-15 MEETING TOTAL C, • .75 -2- MOUND HOUSING AND REDEVELOPMENT AUTHORITY November 10, 2015 The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in regular session on Tuesday, November 10, 2015, at 6:55 p.m. in the council chambers of the Centennial Building. Members present: Chair Mark Wegscheid, Heidi Gesch, Jennifer Peterson, Ray Salazar Members absent: Kelli Gillispie Others present: Director of Finance and Administrative Services Catherine Pausche, Director of Public Works Eric Hoversten, Assistant City Engineer Brian Simmons Public Present: Katie Morford. 1. Open meeting Chair Mark Wegscheid called the meeting to order at 6:55 p.m. 2. Approve agenda MOTION by Salazar, seconded by Gesch, to approve the agenda as amended. All voted in favor. Motion carried. 3. Approve minutes MOTION by Salazar, seconded by Gesch, to approve the minutes of the Oct 27, 2015 regular meeting. All voted in favor. Motion carried. 4. Approve claims MOTION by Salazar, seconded by Gesch, to approve the claims in the amount of $10,503.84. All voted in favor. Motion carried. 5. Adjourn MOTION by Gesch, seconded by Salazar, to adjourn at 6:57 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk -1- Chair Mark Wegscheid