2016-03-08 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS.
MOUND HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
TUESDAY, MARCH 8, 2016 6:55 P.M.
MOUND CITY COUNCIL CHAMBERS
Page
1. Opening the meeting
2. Action approving agenda, with any amendments
3. Action approving minutes: Feb 23, 2016 regular meeting 1
4. Action approving payment of claims 2-7
5. Action on Resolution Approving the Capital Fund Program 8-9
Amendment for Fiscal Year 2016
6. Adjourn
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
February 23, 2016
The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met in
regular session on Tuesday, February 23, 2016, at 6:55 p.m. in the council chambers of the Centennial
Building.
Members present: Chair Mark Wegscheid, Ray Salazar, Kelli Gillispie, Heidi Gesch
Members absent: Jennifer Peterson
Others present: City Manager and Public Works Director Eric Hoversten, Community Development
Director Sarah Smith, Director of Finance and Administrative Services Catherine Pausche, Consultant
Planner Rita Trapp
Public Present: Katie Morford, Kim Rawleigh, Kelly Josephson, Roger Fink, Dave Goode, Bob Koegler,
Paul Huber, Karen King, Tim King, Mark Hanus, Pat Maund, Kristin Beise, John Beise.
1. Open meeting
Chair Mark Wegscheid called the meeting to order at 6:55 p.m.
2. Approve agenda
MOTION by Salazar, seconded by Gesch, to approve the agenda.
All voted in favor. Motion carried.
3. Approve minutes
MOTION by Salazar, seconded by Gesch, to approve the minutes of the Feb 9, 2016
regular meeting. All voted in favor. Motion carried.
4. Approve claims
MOTION by Salazar, seconded by Gesch, to approve the claims in the amount of $12,416.17
All voted in favor. Motion carried.
5. Action to approve the following Special Meetings of the HRA
a. Rescheduled Aug 9, 2016 regular meeting due to primary election: Wed, Aug 10, 6:55 pm
b. Rescheduled Nov 8, 2016 regular meeting due to general election: Wed, Nov 9, 6;55 pm
MOTION by Salazar, seconded by Gesch, to approve the special meetings for 2016. All voted in
favor. Motion carried.
6. Adiiourn
MOTION by Salazar, seconded by Gesch, to adjourn at 6:58 p.m. All voted in favor.
Motion carried.
Attest: Catherine Pausche, Clerk
N
Chair Mark Wegscheid
9�'
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2015 2015HRA-AP21
2016 030816COMBND $7,585.11
2016 030816HRA $13,206.72
2016 030816HRA2 $258.75
TL CLAIMS $23,114.25
-2-
CITY OF MOUND 03/02/16 2:55 PM
Page 1
Payments
Current Period: Closing 2015
Batch Name
2015HRA-AP21 User Dollar Amt $2,063.65
Payments Computer DollarAmt
$2,063.65
$0.00 In Balance
14 CLEAN RESPONSE, INC.
_
_Refer _
AP Payment_
E 680-49800-440 Other Contractual Servic
EMERGENCY MITIGATION SVC- IKM- UNITS
$1,957.60
#309, #209, #109 WATER DAMAGE 6-5-15
CLEAN-UP
Invoice 16317
6/22/2015
Transaction Date
3/2/2016 Due 12/31/2015
Accounts Payable 20200 Total
$1,957.60
Refer
13 COMMON BOND COMMUNITIES
AP Payment
E 680-49800-307 Admin/Finance/Compute
ADP REPORTING FEES 12-31-15
$5.14
Invoice 1706309
2/12/2016
AP Payment
E 680-49800-331 Use of personal auto
MTCE MILEAGE 11-9 TO 11-10-15
$44.27
Invoice 1706311
2/12/2016
AP Payment
E 680-49800-121 PERA
CARETAKER 401 K DEC 2015 PR
$24.47
Invoice 1711225
2/5/2016
AP Payment
E 680-49800-431 Meeting Expense
CARBONES LUNCH- RW MGR- CORPORATE
$17.15
CARD 12-15-15
Invoice 1697741 2/4/2016
AP Payment E 680-49800431 Meeting Expense HOLIDAY- RW MGR- CORPORATE CARD 12- $15.02
17-15
Invoice 1697742 2/4/2016
Transaction Date 3/2/2016 Due 12/31/2015 Accounts Payable 20200 Total $106.05
Fund Summary
20200 Accounts Payable
680 HRA PUBLIC HOUSING $2,063.65
$2,063.65
Pre -Written Check $0.00
Checks to be Generated by the Computer $2,063.65
Total $2,063.65
-3-
CITY OF MOUND 03/02/16 2:56 PM
Page 1
Payments
Current Period: March 2016
Batch Name
030816COMBND User Dollar Amt $7,585.11
Cash Payment
E 680-49800-431 Meeting Expense
Payments Computer Dollar Amt $7,585.11
2/26/2016
Cash Payment
E 680-49800-431 Meeting Expense
$0.00 1n Balance
2/26/2016
Refer
3 COMMON BOND COMMUNITIES
_
2/26/2016
Cash Payment
E 680-49800-101 F T Empl Regular
PR 2-05, & 2-19-16 MGR SALARY
$1,575.00
Invoice 1711226
2/5/2016
Cash Payment
E 680-49800-11.1 Other IKM Maint
PR 2-05, & 2-19-16 MTCE SALARY
$2,042.89
Invoice 1711221
2/5/2016
Cash Payment
E 680-49800-122 FICA
PR 2-05, & 2-19-16 MGR ER TAX
$130.11
Invoice 1711230
2/5/2016
Cash Payment
E 680-49800-130 Employer Paid Ins (GEN
PR 2-05, & 2-19-16 MTCE ER TAX, HEALTH
$461.25
INS & 401K
Invoice 1711222
2/5/2016
Cash Payment
E 680-49800-131 Employer Paid Health
PR 2-05, & 2-19-16 MGR ER INS -BENEFITS
$195.84
Invoice 1711229
2/5/2016
Cash Payment
E 680-49800-121 PERA
PR 2-05, & 2-19-16 MGR ER 401K MATCH
$55.52
Invoice 1711228
2/5/2016
_
Transaction Date
3/2/2016
Wells Fargo HRA 10120 Total
$4,460.61
Refer
4 COMMON BOND COMMUNITIES
_
Cash Payment
E 680-49800-430 Miscellaneous
AMERIPRIDE MT/CT UNIFORMS JAN 2016
$26.74
Invoice 1696140
2/26/2016
Cash Payment
E 680-49800-307 Admin/Finance/Compute
MGMT FEES MARCH 2016
$2,750.00
Invoice 1711220
2/26/2016
Cash Payment
E 680-49800-321 Telephone, Cells, & Red!
MGR CELL PHONE ALLOWANCE
$22.50
Invoice 1711227
2/26/2016
Cash Payment
E 680-49800-331 Use of personal auto
MTCE MILEAGE 1-20 TO 2-3-16
$23.22
Invoice 1706312
2/26/2016
Cash Payment
E 680-49800-431 Meeting Expense
LUNCH CARBONES-REAC INSPECTIONS-
$72.40
IKM- MGR -RW CORPORATE CARD 1-28-16
Invoice 1711241 2/26/2016
Cash Payment E 680-49800-331 Use of personal auto
Invoice 1706310 2/26/2016
Cash Payment E 680-49800-431 Meeting Expense
Invoice 1711244
2/26/2016
Cash Payment
E 680-49800-431 Meeting Expense
Invoice 1711245
2/26/2016
Cash Payment
E 680-49800-431 Meeting Expense
Invoice 1711246
2/26/2016
Cash Payment
E 680-49800-220 Repair/Maint Supply
Invoice 1711242
2/26/2016
Cash Payment
E 680-49800-220 Repair/Maint Supply
MGR MILEAGE 1-6 TO 1-28-16 $60.48
LUNCH SUBWAY-REAC INSPECTIONS-IKM- $66.30
MGR -RW CORPORATE CARD 2-9-16
LUNCH DOMINOS-REAC INSPECTIONS-IKM- $34.29
MGR -RW CORPORATE CARD 2-11-16
LUNCH SA-REAC INSPECTIONS-IKM- MGR- $8.68
RW CORPORATE CARD 2-11-16
HOME DEPOT-REAC IKM--RW CORPORATE $21.43
CARD 1-29-16
HOME DEPOT-REAC IKM--RW CORPORATE $38.46
CARD 1-29-16
Invoice 1711243 2/26/2016 _
Transaction Date 3/2/2016 Wells Fargo HRA 10120 Total $3,124.50
no
CITY OF MOUND 03/02/162:56 PM
Page 2
Payments
Current Period: March 2016
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $7,585.11
$7,585.11
Pre -Written Check $0.00
Checks to be Generated by the Computer $7,585.11
Total $7,585.11
-5-
CITY OF MOUND 03/02/162:11 PM
Page 1
Payments
Current Period: March 2016
Batch Name 031816HRA User Dollar Amt $13,206.74
Payments Computer Dollar Amt $13,206.74
$0.00 In Balance
Refer 1 CENTERPOINT ENERGY (M/NNEG
Cash Payment E 680-49800-383 Gas Utilities
Invoice 030816 2/22/2016
GAS SERVICE 1-21-16 THRU 2-18-16 IKM $1,041.00
Transaction Date 3/1/2016 Wells Fargo HRA 10120 Total $1,041.00
Refer _ 2 FRONTIER/CITIZENS COMMUN/CA _
Cash Payment E 680-49800-321 Telephone, Cells, & Radi PHONE SERVICE IKM 2-13-16 TO 3-12-16 $274.17
Invoice 030816 2/13/2016
Transaction Date 3/1/2016 Wells Fargo HRA 10120 Total $274.17
Refer 3 GRAINGER (IKM) _
Cash Payment E 680-49800-220 Repair/Maint Supply DOOR BUMPER THRESHOLD SMOOTH TOP, $124.80
4 FT- 2 QTY- IKM
Invoice 9007536247 1/25/2016
Transaction Date 3/2/2016 Wells Fargo HRA 10120 Total $124.80
Refer 4 HARRIS, MARGARET
Cash Payment G 680-22831 Security Deposit - Pets REFUND PET SECURITY DEPOSIT #407- M. $300.00
HARRIS
Invoice 030816 3/1/2016
Transaction Date 3/2/2016 Wells Fargo HRA 10120 Total $300.00
Refer 5 HD SUPPLY FACILITIES MAINTEN
Cash Payment E 680-49800-220 Repair/Maint Supply STAINLESS STEEL FLAPPER CHAIN KIT 1- $3.50
PK- IKM
Invoice 9143092333 1/20/2019
Cash Payment E 680-49800-220 Repair/Maint Supply
Invoice 9143092331 1/20/2019
Cash Payment E 680-49800-210 Operating Supplies
Invoice 9143138769 1/21/2016
4 QTY 52" CELING FANS, 4 -LIGHT KITS, LAV
FAUCET CHROME, GFCI WHT LITES-IKM
INTERIOR SIGNS 9 X 3- IKM
$734.69
$36.10
Cash Payment E 680-49800-220 Repair/Maint Supply WHITE TOILET SEAT, 0 OZ POWER GRAB $236.04
EXTERIOR CASE OF 12 PAINT SUPPLY, LH &
RH SQR CASEMENT OPERATORS, ANCHOR
SCREWS- IKM REPAIR
Invoice 9143503041 2/8/2016
Cash Payment E 680-49800-220 Repair/Maint Supply OVEN DOOR STRETCH GASKETS- QTY 12 $34.92
Invoice 9143547086 2/9/2016
Transaction Date
3/2/2016
Wells Fargo HRA 1.0120 Total
$1,045.25
Refer
9 LEAGUE MN CITIES INSURANCE T
_
Cash Payment
E 680-49800-361 General Liability Ins
2016 GENERAL LIABILITY INSURANCE- IKM
$6,500.00
2-1-16 THRU 2-1-17
Invoice 51997-2
2/23/2016
Transaction Date
3/2/2016
Wells Fargo HRA 10120 Total
$6,500.00
Refer
6 MOUND, CITY OF
_
Cash Payment
E 680-49800-382 Water Utilities
WATER SVC 1-4-16 THRU 2-1-16 IKM
$2,638.36
Invoice 03012016 2/20/2016
Transaction Date 3/1/2016 Wells Fargo HRA 10120 Total $2,638.36
Refer 7 PRIME PROPERTY SVCS, INC. -6-
CITY OF MOUND
Payments
Current Period: March 2016
03/03/16 11:56 AM
Page 1
680 HRA PUBLIC HOUSING
10120 Wells Fargo HRA
$258.75
$258.75
Pre -Written Check $0.00
Checks to be Generated by the Computer $258.75
Total $258.75
Batch Name
030816HRA2 User Dollar
Amt $258.75
Payments Computer DollarAmt
$258.75
$0.00 In Balance
Refer
10 COLLINS, LISA
_
Cash Payment
G 680-22830 Security Deposits - Tenant
REFUND SECURITY DEPOSIT #305- L.
$250.00
COLLINS
Invoice 030816
3/3/2016
Cash Payment
G 680-22833 Security Deposit - Interest
SECURITY DEPOSIT INTEREST #305- L.
$8.75
COLLINS
Invoice 030816
3/3/2016
Transaction Date
3/3/2016
Wells Fargo HRA 10120 Total
$258.75
Fund Summary
680 HRA PUBLIC HOUSING
10120 Wells Fargo HRA
$258.75
$258.75
Pre -Written Check $0.00
Checks to be Generated by the Computer $258.75
Total $258.75
RESOLUTION NO 16--H
RESOLUTION APPROVING THE CAPITAL FUND PROGRAM
AMENDMENT FOR FISCAL YEAR 2016
WHEREAS, the U.S. Department of Housing and Urban Development has agreed to
provide Capital Fund Program (CFP) assistance to the HRA of the City of Mound,
Minnesota, for the purpose of helping the HRA in carrying out capital and management
activities at the Indian Knoll Public Housing Development, and
WHEREAS, the HRA of the City of Mound has previously approved a capital fund
annual statement for 2016, a five year action plan for capital improvements at the Indian
Knoll Public Housing Development for 2016 through 2020, and the necessary
certifications,
NOW THEREFORE, BE IT RESOLVED, The Board of the Mound Housing and
Redevelopment Authority approves the Capital Fund Program (CFP) Amendment as
shown in Exhibit A and made a part herein.
Adopted this 8`h day of March, 2016
Attest: Catherine Pausche, Clerk
F-1
Chair Mark Wegscheid
Capital Fund Program
(CFP) Amendment
To The Consolidated Annual Contributions
Contract (form HUD -53012)
2016 Capital Fund
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
Whereas, (Public Housing Authority) MINNESOTA I MN074
and the United Slates of America, Secretary of Housing and Urban Development (herein called "H
Contracts) ACC(s) Numbers(s) C-858 dated 6/3/1970
Exhibit A Page 1 of 1
](herein called the "PHA")
entered into Consolidated Annual Contributions
Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment, to the PHA in the amount to be specified below for the
purpose of assisting the PHA in carrying out development, capital and management activities at existing public housing projects in order to ensure that
such projects continue to be available to serve low-income families. HUD reserves the right to provide additional CFP assistance in this FY to the
PHA. HUD will provide a revised ACC Amendment authorizing such additional amounts.
$ $39,322.00 for Fiscal Year 2016 to be referred to under Capital Fund Grant Number MN46PO7450116
PHA Tax Identification Number (TIN): On File DUNS Number: On File
Whereas, HUD and the PHA are entering into the CFP Amendment Number
Now Therefore, the ACC(s) is (are) amended as follows:
assistance for development activities for each public housing project and for a
1. The ACC(s) is (are) amended to provide CFP assistance in the amount
period of ten years following the last payment of assistance from the Operating
specified above for development, capital and management activities of PHA
Fund to each public housing project. However, the previsions of Section 7 of the
projects. This CFP Amendment is a part of the ACC(s).
ACC shall remain in effect for so long as HUD determines there is any outstanding
indebtedness of the PHA to HUD which arose in connection with any public housing
2. The PHA must carry out all development, capital and management activities
in accordance with the United States Housing Act of 1937 (the Act), 24 CFR
Part 905 (the Capital Fund Final rule) published at 78 Fed. Reg. 63748
(October 24, 2013), as well as other applicable HUD requirements, except that
the limitation in section 9(g)(1) of the Act is increased such that of the amount of
CFP assistance provided for under this CFP amendment only, the PHA may use
no more than 25 percent for activities that are eligible under section 9(e) of the
Act only if the PHA's HUD -approved Five Year Action Plan provides for such use;
however, if the PHA owns or operates less than 250 public housing dwelling
units, such PHA may Continue to use the full flexibility in section 9(g)(2) of the Act.
3, The PHA has a HUD -approved Capital Fund Five Year Action Plan and has
complied with the requirements for reporting on open grants through the
Performance and Evaluation Report. The PHA must comply with 24 CFR
905.300 of the Capital Fund Final role regarding amendment of the Five Year
Action Plan where the PHA proposes a Significant Amendment to the Capital
Fund Five Year Action Plan.
4. For cases where HUD has approved a Capital Fund Financing Amendment
to the ACC, HUD will deduct the payment for amortization scheduled
payments from the grant immediately on the effective date of this CFP
Amendment. The payment of CFP funds due per the amortization scheduled
will be made directly to a designated trustee within 3 days of the due date.
5. Unless otherwise provided, the 24 month time period in which the PHA must
obligate this CFP assistance pursuant to section 90)(1) of the Act and 48
month time period in which the PHA must expend this CFP assistance
pursuant to section 9Q)(5) of the Act starts with the effective date of this CFP
amendment (the date on which CFP assistance becomes available to the PHA
for obligation). Any additional CFP assistance this FY will start with the same
effective date.
6. Subject to the provisions of the ACC(s) and paragraph 3, and to assist in
development, capital and management activities, HUD agrees to disburse to
the PHA or the designated trustee from time to time as needed up to the
amount of the funding assistance specified herein.
7. The PHA shall continue to operate each public housing project as low-
income housing in Compliance with the ACC(s), as amended, the Act and all
HUD regulations for a period of twenty years after the last disbursement of
CFP assistance for modernization activities for each public housing project or
portion thereof and for a period of forty years after the last distribution of CFP
project(s) under the ACC(s) and which is not eligible for forgiveness, and provided
further that, no disposition of any project covered by this amendment shall occur
unless approved by HUD.
8. The PHA will accept all CFP assistance provided for this FY. If the PHA does
not comply with any of its obligations under this CFP Amendment and does not
have its Annual PHA Plan approved within the period specified by HUD, HUD
shall impose such penalties or take such remedial action as provided by law.
HUD may direct the PHA to terminate all work described in the Capital Fund
Annual Statement of the Annual PHA Plan. In such case, the PHA shall only
incur additional costs with HUD approval.
9. Implementation or use of funding assistance provided under this CFP
Amendment is subject to the attached corrective action order(s).
(mark one): ❑ Yes ® No
10, The PHA is required to report in the format and frequency established by
HUD on all open Capital Fund grants awarded, including information on the
installation of energy conservation measures.
11. If CFP assistance is provided for activities authorized pursuant to
agreements between HUD and the PHA under the Rental Assistance
Demonstration Program, the PHA shall follow such applicable statutory
authorities and all applicable HUD regulations and requirements.
For total conversion of public housing projects, the provisions of Section 7 of the
ACC shall remain in effect for so long as HUD determines there is any
outstanding Indebtedness of the PHA to HUD which arose in connection with
any public housing projects(s) under the ACC(s) and which is not eligible for
forgiveness, and provided further that, no disposition or conversion of any public
housing project covered by these terms and Conditions shall occur unless
approved by HUD. Fornart)al conversion, the PHA shall continue to operate
each non -converted public housing project as low-income housing in
accordance with paragraph 7.
12. CFP assistance provided as an Emergency grant or a Safety and Security
grant shall be subject to a 12 month obligation and 24 month expenditure time
period. CFP assistance provided as a Natural Disaster grant shall be subject to a
24 month obligation and 48 month expenditure time period. The start date
shall be the date on which such funding becomes available to the PHA for
obligation. The PHA must record the Declaration(s) of Trust within 60 days of the
effective date or HUD will recapture the funds.
The parties have executed this CFP Amendment, and it will be effective on 4/13/2016. This is the date on which CFP assistance becomes available to
the PHA for obligation.
ano
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