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1985-01-221~ January 22, 1985 REGULAR MEETING OF THE CITY COUNCIL The City Council of Mound, Hennepin County: Minnesota, met in regular session on January 22, 1985, at ?:30 P.M.. in the Council Chambers at 5341 Maywood Road, in said City. Those present were: Mayor Bob Polston, Councilmembers Phyllis Jessen, Gary Paulsen, Russ Peterson and Steve Smith. Also present were: City Manager Jon Elam,- City Attorney Curt Pearson, City Clerk Fran Clark, Building Inspector Jan Bertrand, and the following interested citizens: Larry Connolly, Bettie'Ketchum, Millie Paumen, David Doyle, Cathy Bailey, Dr. Ken Romness, Adele Dahl, Ben Withhart, Geri Frey, Frank Ahrens Greg Gustafson. The Mayor opened the meeting and welcomed the people in attendance. He pointed out to the Council that David Doyle of representative of the Boy Scouts was present to monitor the meeting. MINUTES The Minutes of the January 8, 1985, Regular Council Meeting were presented for consideration. The City Clerk noted that the date for the Special Council Planning Session should have been February 2, 1985 instead of February 9, 1985. Councilmember Peterson stated that there was a repeat of sentences on the bottom of Page 7 which should be deleted. Peterson moved and Paulsen. seconded a motion to approve the Minutes of the January 8, 1985. Regular Meeting, as amended. The vote was unanimously in favor. Motion carried. PUBLIC HEARING• DELINQUENT UTILITY BILLS The Mayor opened the public hearing and asked if there was anyone present who wished to speak in regard to a delinquent utility bills. No one responded. The Mayor closed the public hearing. Peterson moved and Jessen seconded the following resolution: RESOLUTION #85-10 RESOLUTION TO APPROVE THE DELINQUENT UTILITY BILLS FOR JANUARY IN THE AMOUNT OF ~2.881.~8 AND AUTHORIZING THE STAFF TO SHUT-OFF WATER SERVICE FOR THOSE ACCOUNTS The vote was unanimously in favor. Motion carried. REQUEST TO EXTEND AGREEMENT BETWEEN THE SUPER AMERICA AND THE CITY OF MOUND FOR 60 DAYS The City Manager explained the background for this request. Mr. 15 January 22, 1985 Greg Gustafson was present representing Mr. John Ogren and Super America. He explained that as soon as Balboa closes on the Tonka property and owns its Super America will purchase the property. He had submitted a .copy of the Property Exchange Agreement between Ogren Super America and Balboa. The closing is now scheduled for February 23~ 1985. He is requesting a 60 day extension of the grandfathered rights. The City Attorney asked about a clause in the Agreement regarding the gasoline tanks that are currently on the property. Mr. Gustafson assured the Council that the tanks would be removed and not just buried. Peterson moved and Jessen seconded the following resolution: RESOLUTION#85-11 RESOLUTION TO APPROVE A SIXTY (60) DAY EXTENSION OF RESOLUTION 8~-106 UNTIL MARCH 23, 1985, FOR PROPERTY LOCATED AT 5377 SHORELINE BLVD. The vote was unanimously in favor. Motion carried. JOINT COMPARABLE WORTH STUDY The City Manager reported on what has been developed by several organizations to meet the requirements of Minnesota Statutes 471.991, requiring the all political subdivisions in the State establish equitable compensation relationships among its employees. The proposal of Control Data was selected and about 88 cities and governmental units are entering into agreements to have them do the comparable worth study. The cost for Mound would be ~4~390.00. Councilmember Smith asked if other consultants were looked into. The City Manager stated yes. Haye & Associates quoted approximately $6000 and Stanton quoted approximately $6500. The City Manager pointed out that going with the Contr ol Data group will see Mound ending up with a study that can we can compare with other cities. If we were to g;o out on our own we would end up with an individual stu . dy and have nothing to compare to. Councilmember Jessen stated that she and Councilmember Paulsen attended the meeting last week regarding the Control Data comparable worth study and that she feels this i.s a cost effective approach to a problem that has to be dealt in a certain time frame. Jessen moved and Paulsen seconded the following resolution: RESOLUTION #85-12 RESOLUTION AUTHORIZING PARTICIPATION IN THE CONTROL DATA BUSINESS ADVISORS, INC. 16 January 22~ 1985 JOINT COMPARABLE WORTH STUDY Councilmember Smith stated that he felt the Council should table this matter for several weeks. He stated he has spoken to our Legislator and she feels there are too many consultants coming forward for these studies at exorbitant costs to cities. She felt the laws as enacted would allow smaller cities to do their own comparable worth study at much less cost. Councilmember Smith stated~he is against authorizing this expenditure because he felt Mound is moving too fast and could accomplish the task on their own. Smith moved to table any action on this sub jeet for two weeks or until he could get more information. The motion died for lack of a second. Councilmember Paulsen stated that the MAMA group has studied a number of different proposals and found Control Data to be the one which would do the most for the money. The city staff does not have the expertise or time to conduct their own study on this subject. He stated that he felt if we do not go ahead the city's costs could be much greater and the city could be left holding the bag. Councilmember Peterson asked how many cities around us are going in on the study. Answer Orono Minnetrista~ Excelsior, Spring Park among a few. Councilmember Smith stated that he would still like to save the money paid for this study for. increases to salaries if that is necessary. Mayor Polston asked if the staff would be able to do this study. The City Manager stated no. not for a city this size. He further stated that if we were to do our own study, we w ould leave ourselves potentially open to litigation in the future if it was not done properly. The vote on Resolution ~~85-12 was ~+ in favor: with Councilmember Smith voting nay. Motion carried. CASE X85-401: MOUND MEDICAL CLINIC. 2208 COMMERCE BLVD.. WALL MOUNTED SIGN The City Manager explained that the Clinic is asking to be allowed to erect a 30 square foot unlighted sign on the north side of the existing building and refurbish the existing sign on the west wall. The proposal meets the criteria in the proposed new sign ordinance and was recommended for approval by the Planning Commission. Paulsen moved and Jessen seconded the following resolution: 17 January 22, 1985 RESOLUTION X85-13 RESOLUTION TO CONCUR WITH THE PLANNING COMMISSION REOCMMENDATION TO APPROVE A . SIGN VARIANCE FOR THE MOUND MEDICAL PROPERTIES, PID X13-117-24 33 0058 The vote was unanimously in favor. Motion carried. SET DATE FOR PUBLIC HEARING• APPLICATION FOR CONDITIONAL USE PERMIT FOR TOWNHOUSES ON LOTS 21, 22, 23. 24. BLOCK 2, SHIRLEY -HILLS UNIT "F" Jensen moved and Peterson seconded a motion to set February 12. 1985. at 7:30 P.M. for a public hearing to consider an application for a Conditional Use Permit for townhouses on Lots 21, 22, 23. 24. Block 2, Shirley Hills Unit "F". The vote was unanimously in favor. Motion carried. SET DATE FOR PUBLIC HEARING ON TOWN SQUARE DEVELOPMENT PROJECT Peterson moved and Paulsen seconded a motion to set February 12. 1985, at 7:30 P.M. for a public hearing on the Town Square Development Project: A. Rezoning from R-3 to B-1. B. Conditional Use Permit. C. Setback and bank location variances. D. Comprehensive Plan Agreement. The vote was unanimously in favor. Motion carried. COMMENTS & SUGGESTIONS FROM CITIZENS PRESENT The Mayor asked if there were any comments or suggestions from the citizens present. There were none. COUNSELING CASE MANAGEMENT Mr. Ben Withhart, Executive Director for Suburban Community Services was present. He stated he is requesting that the City continue to support the Westonka Counseling for Older Adults program (now called Senior Outreach Services). He stated this program is funded by two sources, the United Way and 28 different cities. The program is cost effective because it is mostly staffed with volunteer workers who do counseling and a small professional staff. This is a much needed service for the elderly. He then introduced Adele Dahl. Adele Dahl stated that in the past year the program has handled 152 individual cases in the Mound area. She gave several examples of cases they have handled. She also introduced 3 people who are acting as Peer Counselors on a volunteer basis, Geri Frey, Millie Paumen, Bettie Ketchum. Ms. Dahl stressed the need for these services in Mound because of a large population of older, low 18 January 22~ 1985 income persons here. Cathy Bailey, director of the Senior Center. was present and reinforced the need for this services provided by Senior Outreach Services. Mr. Withhart stated he appreciated the time the Council has given to them to explain the program. He stated that the X3,773.00 that has been requested for 1985 from Mound will stay in the City to train volunteers and provide services for the people in need. Mayor Polston stated that when the Budget was done in the Fall. this item was deleted and it was discussed at that time that if the L.M.C.D. reduced their dues to the City. it would be reinstated. The City Manager reported that Mound still does not know exactly how much the L.M.C.D. dues will be but he was fairly sure the reduction should cover the amount requested by Senior Outreach Services. He reminded the Council that we also are paying half of the Senior Director's salary this year and will be asked to pay X9000 next year for the salary. Polston moved and Paulsen seconded the following resolution: RESOLUTION #85-14 RESOLUTION TO AMEND THE 1985 BUDGET TO INCLUDE PAYING X3,773 TO SENIOR OUTREACH SERVICES The vote was unanimously in favor. Motion carried. Councilmem ber Peterson stated concern. because eventually cities will not be able to be .involved in funding these social services. The Council thanked all the people for coming and sharing their experiences and feelings about this subject. APPOINTMENT OF WEED INSPECTOR Paulsen moved and Peterson seconded the following resolution: RESOLUTION #85-15 RESOLUTION APPOINTING MAYOR BOB POLSTON AS THE WEED INSPECTOR FOR 1985 The vote was unanimously in favor. Motion carried. SUMMARY FOR PAYMENT OF BILLS The City Manager explained that Councilmem ber Smith has asked for a brief 3-4 word summary of what each bill is for. The Finance Dept. has submitted a computer report which was passed out this evening. The Council agreed this was a good idea. 19 January 22, 1985 PAYMENT OF BILLS The bills were presented for consideration. Peterson moved and Jessen seconded a motion to approve the payment of bills as presented on the pre-list in the amount of #62.301.07, when funds are available. A roll call vote was unanimously in favor. Motion carried. APPROVE PURCHASE OF A BOOM The City Manager explained that when the Utility Dept. ordered .their new truck at the end of last year they had also budgeted for a boom attachment for the truck. This will be used to lift the pumps from the lift stations for maintenance and repair and for various other tasks. The City has two quotations now and they are as follows: MacQueen Equipment Co. X4,960.00 LaHass Mfg. & Sales, Inc. $5,961.00 The staff is recommending approval of the lower bid of MacQueen Equipment Co. Peterson moved and Paulsen seconded a motion to approve the quotation of MacQueen Equipment Co. for a model ET5500-R~ power boo m_. The. vote was unanimously in favor. Motion carried. INFORMATION/MISCELLANEOUS A. Minnehaha Creek Watershed District Agenda for January 17, 1985 and Minutes from December 13, 1984 and December 20, 19 8~+ . B. Letter from Hickok & Associates regarding the Water Tower Project status. C. Notes from the Minnehaha Creek Watershed District regarding "509" Watershed Management Plan. D. Memo from the City Manager regarding a Shoreland Management Ordinance. The Council discussed this subject and decided they would prefer to develop an ordinance which would not conflict with our current ordinances. The City .Attorney stated that he is not that familiar with this regulation and would like to have time to study it further and provide the Council with answers to some of questions they have. The Council agreed that he should research the subject and provide whatever he thinks the Council would need to look at Shoreland management and its effects on the City of Mound. 20 January 22, 1985 E. Memo regarding Group Homes. F. Memo regarding a 1984 study on water quality on Lake Langdon and Dutch Lake. . G. Downtown Idea Exchange publication for January 1, 1985. H. Memo regardig Westonka Christian Services. I. Article regarding landfill tax. J. Memo and article on light rail transit. K. Proposed Local Government Aid formula for Mound for 1985. L. Chamber Waves - January 1985. M. Memo from Liquor Store Manager regarding employees. N. Evenson Dodge Financial Report - Winter 1985. 0. Metro Council notice of meetings and agendas. P. Metro Council Reviews - December 28, 1984 January 11, 1985 Q. Job Announcement for Police Officer Councilmember Smith asked what would happen if the police officer were not replaced? The City Manager stated that the department would not be able to cover all the shifts and it would leave the city vulnerable. R. Letter from Northern States Power regarding street lights that have been installed recently. S. Newsletter from the State Division of Economic Development. T. Memo regarding the Metro Council's meetings on Citizen Participation Plan for the Metro Council.; ECONOMIC DEVELOPMENT COMMITTEE The Mayor suggested setting up an Economic Development Committee and providing them with an policy outline or goals such as developing a brochure to attract companies to Mound anal keeping track of facilities that are available. The City Manager will work on this an bring it back to the Council in the near future. Peterson moved and Jessen seconded a motion to adjourn at 9:45 P.M. The vote Was unanimously in favor. Motion carried. / ~j ~i1~ CC f'~o~,~ ~ , A ~ .~t.~ct.,~1"^ BILLS-------JANUARY 22, 1885 Braun Environm. Lab Blackowiak ~ Son Contel Clean Step Rental Rugs Copy Duplicating Cargill Salt Communication Auditors Custom Fire Coast to Coast Gerry's Plumbing Goodin Company Eugene Hickok & Assoc Hennepin County Treas Hecksel Machine Illies ~ Sons Thomas Jacobs Lakeland Truck Center L.O.G.I.S. The Laker MN Dept Public Safety McCombs Knutson Mpls Saw Co. Mpls Health Dept Minnegasco NW Bell Telephone Northern States Power Oswald Fire Hose Optim Construction P.D.Q. Food Stores Spring Park Car Wash S.O.S. Printing Greg Skinner Suburban Tire Sterne Electric Uniforms Unlimited Westonka Sewer & Water Widmer Bros. Xerox Corp Gary Cayo Holly Bostrom Govt Training Service Identi-Kit Co. Internatl Conf Bldg Offic. LAKE Mtka Conserv. Dist MN Chiefs Police Assn MN State Fire Chiefs Assn MN Crime Prevention Offcrs Assn MN Wastewater Operators Assn MN State Fire Dept Assn N.S.P. 439.20 64.00 1,201.56 +5.04 15.00 308.39 15.40 492.00 85.50 34.00 83.99 1,308.37 243.00 281.12 1,957.00 58.75 12.50 6,485.27 488.43 40.00 2,927.16 26.50 13.00 3.00 270.05 4,759.08 162.07 2,759.00 1,477.24 55.25 148.75 9..31 816.38 629.32 126.90 675.00 884.00 458.10 6.15 180.50 60.00 384.00 60.00 1,882.33 40.00 90.00 15.00 5.00 90.00 4,388.45 Nati Animal Control Assn No Star Chapt I CBO Twin City Testing R.L. Youngdahl Assoc Ziegler, Inc. Wendy Anderson Wm Burton--dock refund Commissioner of Revenue Bill Clark Oil Griggs, Cooper ~ Co. Henn Co. Chief Polc PTAC Johnson Bros. Liq Kalamazoo DT Develop Metro Waste Control-SAC MN Polution Contro l Metro Council City of Mound P/C Liq City of Mound P/C Police Minnegasco City of Orono Natl League of Cities N.S.P. Ed Phillips & Sons Quality Wine John Purdy Police Uniform Allow(7) State Treasurer Share State Treasurer Sauk Rapids Fire Dept Univ of MN TOTAL BILLS 12.00 25.00 1,446.96 200.00 241.14 9.24 80.00 6,346.39 980.80 2,223.60 60.00 2,915.23 9.00 841.50 135.00 25.00 23.01 43.33 285.83 42.90 645.00 1,100.00 2,174.01 1,079.56 50.00 2,625.00 45.00 281.00 628.51 420.00 125.00 62,301.07