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1986-03-25X42 March 25, 1986 MINUTES - MOUND CITY COUNCIL - REGULAR MEETING MARCH 25, 1986 The City Council of Mound, Hennepin County, Minnesota, met at 6:00 P. M., on Tuesday, March 25, 1986, at Chapman Place to tour the new condominium facility. Those present were: Couneilmembers Phyllis Jessen, Gary Paulsen, and Steve Smith. Also present were representatives from Chapman Place, City Manager Ed Shukle, City Engineer John Cameron, City Clerk Fran Clark, Building Official Jan Bertrand and representatives from the press Judy Soukup., The Laker and Audrey Evans, The Westonka Sailor. The regular session began at 7:30 P.M. in the Council Chamber at 5341 Maywood Road in said City. The same people as above were present with the exception of the representatives from Chapman Place. Mayor Bob Polston and City Attorney Curt Pearson joined the meeting at 7:30 P.M. The following interested persons were also present: Cheryl Grand and Larry Connolly. The Mayor opened the meeting and welcomed the people in attendance. The Mayor opened the public hearing and asked if there was anyone present who wished to speak about a delinquent utility bill. No one responded. The Mayor closed the public hearing. The City Manager reported that the amount has changed to $7,150.07. Paulsen moved and Jessen seconded-the following resolution: RESOLUTION #86-35 RESOLUTION TO APPROVE THE DELINQUENT UTILITY BILLS IN THE AMOUNT OF #7,150.07, AND AUTHORIZING THE STAFF TO SHUTT-OFF WATER SERVICE FOR THOSE ACCOUNTS The vote was unanimously in favor. Motion carried. The Mayor then stated there would be a change in the Agenda adding the following items: Approval of Advertisement for Bids - Bartlett Blvd. Repair Project. Renewal of Certain License s .Discussion of Planning Commission recommendation on Lost Lake. SET DATE FOR PUBLIC HEARING• BEACHWOOD POND IMPROVEMENT MOTION made by Jessen, seconded by Paulsen to set April 15, 1986, at 7:30 P.M. for a public hearing on the improvement of 43 March 25 , 1986 BeachWOOd Pond. The vote Was unanimously in favor. Motion carried. BID AWARD: LYNWOOD BLVD. IMPROVEMENT ~ TUXEDO BLVD. SAFETY PROJECTS The City Engineer explained that 6 bids were received on these combined projects. They were as follows: Contractor Lynwood Blvd. & Tuxedo Blvd. TOTAL Preferred Paving 182,132.35 + 18,443.50 $200,575.85 Buffalo Bituminous 185 ,195.60 + 17 , 930.00 $203 ,125.60 Valley Paving 185,252.75 + 18,021.00 $203,372.75 Bury & Carlson 184,994.55 + 19,147.50 $204,142.05 Hardrives, Inc. 191,068.25 + 19,487.00 $210,555.25 Midwest Asphalt 194,727.10 + 18,753.75 $213,480.85 Engineers Estimate 203,900.00 + 15,455.00 $203,900.00 The recommended low bid was from Preferred Paving at $200,575.85. Jessen moved and Paulsen seconded the following resolution: RESOLUTION #86-36 RESOLUTION AWARDING THE BID FOR THE LYNWOOD BLVD. IMPROVEMENT AND THE TUXEDO BLVD. SAFETY IMPROVEMENT TO PREFERRED PAVING, IN THE AMOUNT OF $200,575.85 The vote was unanimously in favor. Motion carried. MOTION made by Smith, seconded by Paulsen to authorize the advertisement of bids for the Bartlett Blvd. Repair Project, bids to open April 11, 1986, at 10:00 A.H. in the Council Chambers at 531 Maywood Road. The vote Was unanimously in favor. Motion carried. iMC REQUEST FOR VOLUNTARY SUPPORT FOR T.I.F. FINANCING The City Manager explained that this item was considered in November of 1985 and the Council chose not to act on the request of the LMC to pay a voluntary assessment for their support of legislation to protect tax increment financing as a tool for cities. The assessment would be $205.60. Councilmember Smith asked the City Manager where this money would come from if it were paid. The City Manager suggested the Council Budget. NOTION made by Smith, seconded by Jessen to authorize the payment of $205.60 to the League of Minnesota Cities to ~4 March 25, 1986 defray the direct costs involved in undertaking the increment finance study and to assist in lobbying the League/NAHRO position on tax increment finance. The vote was unanimously in favor. Motion carried. REQUEST FROM FIRE DEPTS. RELIEF ASSOCIATION The City Manager explained that the Relief Association Board is proposing a two-step benefit increase. Effective July 1 , 1 986, benefits would increase to $280.00 per month and on January 1, 1987, assuming some increases in 2°b State Aid and city contribtions in 1887, and increase to $290.00 per month. The increase to a $280 benefit will require no additional city funding and an increase to the $290 benefit assumes an increase consistent with the last four or five years. Councilmember Smith asked if a comparison of other lake cities Fire Relief Associations was done. The Mayor stated that would be very hard to gauge because Mound serves such a large area compared to other lake cities. Smith moved and Paulsen seconded the following resolution: RESOLUTION #86-37 RESOLUTION APPROVING THE FIRE RELIEF ASSOCIATION REQUEST TO INCREASE BENEFITS AS REQUESTED The vote was unanimously in favor. Motion carried. COMMENTS & SUGGESTIONS FROM CITIZENS PRESENT The Mayor asked if there were any comments or suggestions from the citizens present. Bill Alexander, owner of Captain Billy~s, explained that he is thinking of trying to start a taxi cab service in Mound. The Mayor advised Mr. Alexander to work with the staff on this. The Council agreed Mound needs a taxi service. BUDGET PROCESS - COUNCILNEMBER SMITH Councilmember Smith stated that he feels his proposal will give the Council more of a hand, beginning to end, in the Budget process. He then explained what had been withdrawn since the original proposal was presented late last year. He then summarized what was left. The Council discussed the following aspects of the proposal: 1. They agreed that public input is important, but they did not want the public .hearing to become inflammatory or political. 2. They agreed that alot of what is in the. propQSal is already being done. 45 March 25, 1986 3. .They agreed that it is the City Manager's responsibility to prepare the estimates for the annual budget. ~4. They agreed that the public should be encouraged to come in and talk to the Staff or the Council about the budget. 5. They deleted the following: item 7.b. from the proposal and the first two paragraphs on page 1 and the last paragraph on page 3. 6. Item #~, change July to June. 7. Item #7.c., change from January to February. 8. They agreed that the revisions should be made, the proposal put into the form of a resolution and the proposal be brought back before the full Council for consideration. MOTION made by Smith, seconded by Paulsen to have the City Manager and Councilmember Smith make the revisions as mentioned above, put the proposal in resolution form, and bring it back for Council consideration at the next meeting. The vote was unanimously in favor. Motion carried. PRncr_aMaTrnr~ ON "BUILDING SAFETY i~TEEK" Paulsen moved and Smith seconded the following resolution: RESOLUTION #86-38 RESOLUTION PROCLAIMING APRIL 13 THROUGH APRIL 19, 1986, "BUILDING SAFETY WEEK" The vote was unanimously in favor. Motion carried. The bills were. presented for consideration. MOTION made by Paulsen, seconded by Jessen to approve the payment of bills as presented on the pre-list, in the amount of $115,392.83, when funds are available. A roll call vote was unanimously in favor. Motion carried. A. February 1986 monthly financial report as prepared by Finance Director John Norman. B. Letter to Governer Perpich requesting special session to solve budget problem. C. Letter from citizen complimenting the Police Dept. 0 46 March 25, 1986 LICENSES The following licenses are up for renewal or are new licenses: TREE REMOVAL Bear Tree Service Emery's Tree Service Lutz Tree Service Shorewood Tree Service Sutherlands Tree Service FOOD VENDORS Lynn Bandh - Mobile Ice Cream Unit Blue Bell Ice Cream CIGARETTE Captain Billy's Union 76 ENTERTAINMENT Captain Billy's MOTION made by Polston, seconded by Smith to authorize the issuance of the above licenses as presented. The vote was unanimously in favor. Motion carried. LOST LAKE The City Manager presented the Council with a copy of the Planning Commission recommendation from -their meeting on March 24, 1986. After much discussion Jessen, Paulsen and Smith agreed that the Planning Commission and the Council need some professional advice on the highest and best use of the Lost Lake property. Mayor Polston stated that he was not in favor of using public funds (CDBG or otherwise) to do a study that the developers of the property should do. Councilm ember Smith stated he still feels the Planning Commission should have the 2 developers in to hear their proposals even with a study on .the property not completed. MOTION made by Paulsen, seconded by Jessen authorizing the City Hanager to retain a suitable marketing analysis firm to advise on the highest and best use of the Lost Lake property. This to be paid for with CDBG funds that were allocated for this type of study in Year XI. The vote was 3 in favor with Mayor Polston voting nay. Motion carried. There was then discussion on what the time-frame for this analysis would be. The City Manager stated he thought about 60 to 90 days. ~7 March 25 , 1986 MOTION made by Smith, seconded by Paulsen requesting that the Planning Commission and the City Council meet jointly on April 1~, 1986, to review the 2 previous proposals from Mr. Sycks and Balboa with the understanding that both the Planning Commission and the Council will hear the proposals, but no decision will be made at that time. The vote was unanimously in favor. Motion carried. MOTION made by Paulsen, seconded by Jessen to adjourn at 9:00 P.M. The vote was unanimously in favor. Motion carried. E ward J. ~ e, Jr. City Manager ~~, ~ ~ . ~~ ~, a Francene C. Clark, CMC City Clerk 1 BILLS----------MARCH 25, 1986 Batch 864031 Computer Run dated 3/19/86 Batch 864032 Computer Run dated 3/20/86 Total Bills r ' -~, °~ \' f `.\ ,~ - ~' - ~~ C i iy1~-.J I~ 91,907.73 23,485.10 115,392.83