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1986-04-1550 April 15, 1986 MINUTES - HOUND CITY COUNCIL - REGULAR MEETING APRIL 15, 1986 The City Council of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, April 15, 1986, at 7:30 P. M. in the Council Chambers at 5341 Maywood Road in said City. Those present were: Mayor Bob Polston, Councilmembers Phyllis Jessen, Gary Paulsen, Russ Peterson and Steve Smith. Also present were: City Manager Edward J. Shukle, Jr., City Attorney Curt Pearson, City Engineer John Cameron, City Clerk Fran Clark and the following interested citizens: Larry Connolly, Cheryl Grand, Morris Splettstaszer, Rolland Flugum and Donald Willis. The Mayor opened the meeting and welcomed the people in attendance. MINUTES ~ The Minutes from the March 17, 1986, Special Meeting were presented for consideration. NOTION made by Jessen, seconded by Smith to approve the Minutes of the March 17, 1986, Special Meeting as presented. The vote Was unanimously in favor. Notion carried. The Minutes from the March 25, 1986, Regular Meeting were presented for consideration. MOTION made by Paulsen, seconded by Smith to approve the Minutes of the March 25, 1986, Regular Meeting as presented. The vote Was unanimously in favor. Motion carried. The Minutes from the April 9, 1986, Canvassing Board Meeting were presented for consideration. MOTION made by Paulsen, seconded by Jessen to approve the Minutes of the April 9, 1986, Canvassing Board Meeting as •~ presented. The vote was unanimously in favor. Motion carried. The City Attorney asked to have the following item added to the Agenda: Purchase Agreement - Randy Bickmann Property.' The Council agreed to add the item. PUBLIC HEARING: BEACHWOOD POND IMPROVEMENT The Mayor explained the background of this item. The City Engineer stated that there was a meeting with the neighbors and 5~1 April 15, 1986 seem to all be satisfied with the proposed plan to lower the outlet pipe another 6 inches. The Watershed District will be acting on the permit application on Thursday evening and they have stated they can see no reason why it would not be approved. He then stated the next move would be to approve the plans and bid the project out. He also stated there would be several easements needed. The engineer's estimate of cost is $18,200. It would be paid for from the 1978 Street Project funds because it is a problem that should have been taken care of when the streets w ere installed. The Mayor opened the public hearing and asked for questions or comments from the people present. DONALD WILLIS, 60~$ Beachwood Road, asked the following questions: 1 . Since he would be one of~~he easements needed, does ° the estimate and w ork to be done include repair of his lawn and sprinkler system to what it is before the project? The Engineer stated, yes. 2. How long w ould the property be under construction? The Engineer stated, approximately 2 weeks. 3. If the bids come in higher than the estimate, would the residents be assessed? The City Attorney explained the assessment procedure and that if the this happened and the Council was considering assessing the residents, they would be notified and another public hearing would be held. ROLLAND FLUGUH, 6101 Beachwood Road, stated that he and his neighbors are quite satisfied with the solution that has been proposed. He also stated he thought there would be no problem obtaining the easements that are required for the project. The Mayor closed the public hearing. The City Engineer stated that if the Council accepts the plans and orders the project that they should also set a date to open bids. Suggested date is May 9, 1986. NOTION made by Paulsen, seconded by Peterson to accept the ° Engineer's recommendations for the Beachwood Pond Improvement Project, authorize him to prepare plans and specifications, and authorize the advertisement for bids to be opened on May 9, 1986, at 10:00 A. M. The vote was unanimously in favor. Motion carried. gTn AWARD• 1986 SEAL COAT PROGRAM The City Manager explained that 3 bids were received for the 1986 52 April 15, 1986 Seal Coat Program. They were as follows: Allied Blacktop Co. $35,919.00 Buffalo Bituminous $36,328.50 Hi-Way Surfacing, Inc.. $39,780.00 The Engineer's estimate for this project was $41,925.00. Staff recommends the bid from Allied Blacktop Co. Jessen moved and Paulsen seconded the following resolution: RESOLUTION #86-~F1 RESOLUTION AWARDING THE BID FOR THE 1986 SEAL COAT PROGRAM TO ALLIED BLACKTOP CO., IN THE AMOUNT OF $35,919.00 The vote was unanimously in favor. Motion carried. ~~ BID-AWARD: $ARTLETT BLVD. REPAIR PROJECT There were 7 bids received for the Bartlett Blvd. Repair Project. They were as follows: Buffalo Bituminous $42,800.00 Preferred Paving, Inc. $45,712.00 Valley Paving, Inc. $51,838.00 Midwest Asphalt $51,492.50 Bury & Carl son $56 , 241 .00 Hardrives, Inc. .$58,412.50 Barber Construction $59,939.00 The Engineers estimate of costs for this project was $46,590.00. The Staff recommendation is to award Buffalo Bituminous the contract for the Bartlett Blvd. Project. Peterson moved and Paulsen seconded the following resolution: RESOLUTION #86-~i2 RESOLUTION AWARDING THE BID FOR THE BARTLETT BLVD. REPAIR PROJECT TO BUFFALO BITUMINOUS IN THE AMOUNT OF $42,800.00 The vote was unanimously in favor. Motion carried. Councilmember Jessen asked that the City Engineer check with the neighbors in the area of this project because they think that drainage was blocked off when the street was originally installed which may have caused the problem. POLICY ON BUDGETING APPROACH/PROCESS The City Manager explained the background of this resolution and stated that he and Councilmember Smith have revised it according to what was discussed previously. 53 April 15, 1986 After considerable discussion Jessen moved and Peterson seconded the following resolution: RESOLUTION #86-43 RESOLUTION ESTABLISHING POLICY ON BUDGETING APPROACH/PROCESS MOTION made by Paulsen, seconded by Peterson to amend the above by deleting item #4 of the proposed resolution which reads as follows: "The review process: To ignore the budget after making the tax levy is to miss an important advantage of budgeting, i.e., to enable the Council to track and control City operations." The vote was ~ in favor with Councilmember Smith voting nay. Motion carrried. NOTION made by Peterson, seconded by Jessen to insert "two years" in number 6 where it says "spending history". The vote was 4 in favor with Councilmember Smith voting nay. Motion carried. •` MOTION made by Paulsen, seconded by Jessen to change the numbering of each paragraph, after deleting paragraph #4, so that there 'are 6 instead of 5. The vote was unanimously in favor. Motion carried. Councilmember Paulsen asked that the question be called on the above Resolution as amended. The vote was unanimously in favor. Motion carried. GARDEN LEASES The City Manager stated that the following persons would like to, again this year, lease certain city owned lots for garden plots: Herman Schrupp, Ray Kramer & Leo Wallis.. MOTION made by Polston, seconded by Smith to authorize the Mayor and the City Manager to enter into a lease with Herman Schrupp, Ray Kramer and Leo Wallis to lease certain lots for .~ garden plots. The vote was unanimously in favor. Motion carried. The Mayor asked if there was anyone present who wished to make a comment or suggestion. LARRY CONNOLLY, asked what the City was going to do about a Public Works Facility now that the referendum was voted down. Mayor Polston stated that the City had nothing waiting in the wings as an alternative and if anyone has suggestions, the Council would be happy to consider them. 5~ April 15, 1986 SET DATE FOR PUBLIC HEARINGS: A. APPROVAL OF VARIANCE, CONDITIONAL USE AND A PRELIMINARY PLAT FOR SETON PLACE NOTION made by Smith, seconded by Paulsen to set May 13, 1986, 7:30 P.M. for a public hearing to consider approval of variances, conditional use and a preliminary plat for Seton Place. The vote was unanimously in favor. Motion carried. B. ISSUANCE OF A CONDITIONAL USE PERMIT ESTABLISHING A PLANNED DEVELOPMENT AREA AND APPROVAL FOR A PRELIMINARY PLAT FOR COOKS BAY ESTATES, LOCATED IN THE 2900 BLOCK OF HIGHLAND BLVD. MOTION made by Peterson, seconded by Jessen to set May 13, • 1986, 7:30 P. M. for a public hearing to consider the issuance of a conditional use permit establishing a Planned Development Area and approve for a preliminary plat for Cooks Bay Estates, located in the 2900 block of Highland Blvd. The City Attorney stated that he has now negotiated a 10 foot permanent easement over 6 lots and temporary easements to replace a retaining wall owned by Mr. Bickmann which are in the Lynwood Blvd. Realignment Project. The cost would be $8,800. Other costs involved w ould be abstract updating, his reasonable attorneyts fees and replacing the retaining wall and the City would pay any special assessments that would be a result of this project. The City Engineer stated that on the plan we show • stubbing in sewer and water to Mr. Bickman's- three vacant lots and charging this against the property. The City Attorney stated that this was not discussed in the negotiations, but we should discuss this with Mr. Bickmann because it w ould be to his advantage to have the work done now and not have to dig up the nera street later and pay for repair of the street. Peterson moved and Paulsen seconded the following resolution: RESOLUTION #86-44 RESOLUTION AUTHORIZING THE MAYOR AND THE • MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH MR. BICKHANN FOR A TEN FOOT PARCEL (THE SOUTH TEN FEET OF LOTS 6, 7, 8, 9, 10, AND 11, KOEHLER~S ADDITION TO HOUND) The vote was unanimously in favor. Motion carried. 55 April 15 , 1986 PAyMENT OF BILLS The bills were presented for consideration. NOTION made by Jessen, seconded by Paulsen to approve the payment of bills as presented on the pre-list, in the amount of $86,368.05, xhen funds are available. A roll call vote xas unanimously in favor. Motion carried. 1,OST L-AKE PROPERTY Councilmember Peterson asked that this item be put on the Agenda because he was not present at the last two meetings. The Council discussed the Joint Planning Commission/City Council Meeting that had been held on Monday March 24, when Mr. Buzz Sycks and a representative of Balboa had been requested to appear and give a Rresentation of what thei•Y~ plans were for the site. Councilmember Peterson stated that both developers stated that they would wait and see what the City wants to see developed on the site before making any formal presentations. The City Manager stated that the R.F.P. for the marketing study was sent out to three firms on Friday, Mareh 28, 1986, and the firms were given until May 9, 1986, to submit their proposals to him for review. MOTION made by Paulsen, seconded by Peterson directing the City Hanager to present the R.F.P.ts submitted to the City Council for their reviex before entering into any contract with any firm. The vote was unanimously in favor. Motion carried. A. March 1986 Department Head monthly reports. B. Ind. School Dist. X277 Minutes of March 10, 1986. C. Preliminary program schedule and other information on the League of Minnesota Cities Annual Conference June 17-20, 1986 in Duluth. (Please advise if you are interested in attending.) D. Article from April 1986 LMC magazine on the League of Minnesota Cities Insurance Trust. E. Memo from Association of Metropolitan Municipalities (AMM) summarizing the 1986 Legislative Session. (Please note: Budget balancing bill preserves Local Government Aid and Homestead Credit Payments for 1986 and provides an increase in Local Government Aid of 4$ in 1987.) Also note on Page 8, that the bill proposed to change the MWCC rate structure to a 56 April 15, 1986 single, uniform rate structure did not pass. F. 1985 LMCD Financial Statement. MOTION made by Peterson, seconded by Jessen to adjourn at 8:50 P.M. The vote Was unanimously in favor. Motion carried. ~~ .e¢~... Edward J. le, Jr. City ager Francene C. Clark, CMC, City Clerk L'' 1 BILLS---------APRIL 15, 1986 Batch 864033 Computer run dated 4/3/86 Batch 864034 Computer run dated 4/10/86 Total Bills ~` 25,284.31 61.083.74 86,368.05 l~~ .~