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1988-04-1245 April 12, 1988 MINIITES - MOUND CITY COUNCIL - APRIL 12, 1988 The City Council of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, April 12, 1988, at 7:30 P.M. in the Council Chambers at 5341 Maywood Road, in said City. Those present were: Mayor Steve Smith, Councilmembers Don Abel, Liz Jensen, Phyllis Jensen and Skip Johnson. Also present were: City Manager Edward J. Shukle, Jr., City Clerk Fran Clark, City Attorney Curt Pearson, City Engineer John Cameron, City Planner Mark Koegler, Building Official Jan Bertrand, Finance Director John Norman, Police Chief Len Harrell and the following inter- ested citizens: Mary Smith, Jim Vaughn, Lee Sheehy, Jim Bedell, Dale Ruud, John Ruud, Bill Stewart, Kevin Gannon, Wayne Barkley, Wayne Ehlebracht, Denny and Pat Bigaouette. The Pledge of Allegiance was recited. MINUTES MOTION made by Jensen, seconded by Abel to approve the minutes of the March 22, 1988, Regular Meeting and the March 29 and April 5, 1988 Special Meetings, as submitted. The. vote was unanimously in favor. Motion carried. INTRODIICTION OF DARRELL HUGGETT NEW POLICE OFFICER Police Chief Len Harrell introduced Darrell Huggett, Mound's newest Police Officer. The Council welcomed him. PUBLIC HEARING: PROPOSED SALE OF DOWDEN COMMUNICATIONS. OF MIN- NESOTA The City Manager introduced the City's Cable Consultant, Tom Creighton. Mr. Creighton explained that Triax Midwest Associates is proposing to acquire Dowden Communications of Minnesota and under the City's Cable Franchise a public hearing must be held to invite public comments on the proposed sale. He explained that Triax has provided financial information which has been analyzed by the City's Financial Communication Consultant, Kevin Cattaor. He reviewed what he and Mr. Cattoor look for in analyzing the sale. Dowden is paying the costs involved in this analysis. He recommended that the Council continue this public hearing to the next meeting, April 26, 1988, so that further study can be done; the Cable Commission can review the results and make a recommen- dation to the Council. The Mayor opened the public hearing. There were no comments. MOTION made by Smith, seconded by Jensen to continue the Public Hearing on the acquisition of Dowden Communications of Minnesota by Triax to the next meeting, April 26,.1988, 46 April 12, 1988 _ at 7:30 P.M. The vote was unanimously in favor. Motion carried. The City Manager explained that the Cable Commission has recom- mended that the City Council write a letter to both Dowden and Triax expressing serious concern with the failure to satisfac- torily resolve the system's inability to receive Regional Channel 6 in Mound. The Council agreed. MOTION made by Jessen, seconded by Johnson directing the City Manager to write a letter to bath Dowden and Triax ex- pressing serious concern with the failure to satisfactorily resolve the system's inability to receive Regional Channel 6 in Mound. Tam Creighton stated that he is composing a similar letter from the Lake Minnetonka Cable Commission. The vote was unanimously in favor. Motion carried. PUBLIC HEARING:_ .STREET LIGHT IMPROVEMENT OF A PORTION OF COUNTY ROAD 15 The City Engineer stated that since the Council decided on the five extra lights near the Seton Bridge, Spring Park and Orono have authorized street lights to be installed entirely along their areas of County Road 15. The estimated cost of the addi- tional street lights in the residential area is $42,000. If Mound would add its portion of residential area along County Road 15 it would increase the total cost for the street light project to an estimated $170,000. The lights in the residential area would be spaced on alternating sides of the street every 150 feet. The Engineer stated that he is also increasing the es- timated cost of the five additional lights between Montclair Place and the Seton Bridge to $21,500.00 The Mayor opened the public hearing. Jim Bedell, 2625 Wilshire Blvd., stated that there is an typographical error in the hearing notice. The date for the hearing in the notice is April 21, 1988 and should have been April 12, 1988. The Mayor closed the public hearing. The Council discussed the feasibility of additional lights in the residential area. Since the hearing notice for this evening's meeting was not correct, they discussed adding the ad- ditional residential lights to the proposal and setting a new date for a hearing. 47 April 12, 1988 The City Engineer stated that since NSP is putting in new poles along County Road 15 now, the Council should request that they install taller poles to accommodate the new street lights if they are considering the improvement. MOTION made by Abel, seconded by Jensen to direct the City Manager to submit a letter to Northern States Power request- ing the taller poles be installed in the residential area to accommodate new street lights. The vote was unanimously in favor. Motion carried. Smith moved and Jensen seconded the following resolution: RESOLUTION #88-58 RESOLUTION RECEIVING PRELIMINARY EN- GINEERING REPORT AND CALLING REARING FOR STREET LIGHT IMPROVEMENT - REMAINDER. OF COUNTY ROAD 15 IN MOIIND FROM FAIRVIEW LANE TO THE SETON BRIDGE The vote was unanimously in favor. Motion carried. The City Manager stated that a notice canceling the erroneous April 21st hearing date will be sent to those affected. CASE #88-7.06: REOUEST FOR PARKING & PROPERTY SETBACK VARIANCES FOR NEA PUBLIC WORKS FACILITY The City Planner reviewed the request for the following variances: 1. Setback abutting residential property; 2. Driveway width; 3. Loading dock width; 4. Number of parking stalls; 5. Size of parking stalls. The Staff recommendation is to approve the setback, driveway width and parking variances subject to the following conditions: 1. The handicapped parking stall shall be relocated to stall 5 as shown on the site plan dated January 22, 1988. 2. Steps shall be added at the northern segment of the retaining wall to facilitate access to the eastern and northern sides of the building. 3. The City Planner shall approve landscaping plan modifications resulting from removal of the loading dock area as shown on the site plan dated January 22, 1988. 48 April 12, 1988 The Planning Commission recommended denial of the parking variances, but approval of the other variances. Abel moved and Jensen seconded the following resolution: RESOLUTION #88-59 RESOLUTION TO APPROVE VARIANCES FOR THE CONSTRIICTION OF A MUNICIPAL PUBLIC WORKS FACILITY AT 5468 LYNWOOD BLVD. The voted was unanimously in favor. Motion carried. REQUEST FOR TEMPORARY CLOSING OF BELMONT LANE FROM LYNWOOD BLVD. TO CHIIRCH ROAD - PUBLIC WORKS FACILITY CONSTRIICTZON The City Engineer explained that he is requesting the Council close Belmont Lane during the construction of the Public Works Facility. The Council discussed the request and asked that the contractor contact the owner of property across Belmont to see if he could use that site for the field office and workers parking. MOTION made by Smith, seconded by Jensen to table action on the closing of Belmont Lane during construction of the Public Works Facility until further checking on other op- tions. The vote was unanimously in favor. Motion carried. RESOLUTION AUTHORIZING THE CITY CLERK TO EXECUTE AN ORDER FOR REMOVAL OF A HAZARDOIIS BUILDING OWNED BY RONALD C. ANDERSON FOR PROPERTY AT 2965 OARLAWN The Building Official explained the background and circumstances of this request. The Order for Removal listed 52 deficient items. Mr. Bill Stewart, 2960 Hazelwood Lane and Mr. & Mrs. Dennis Bigaouette, 2920 Hazelwood Lane, were present and stated they also are aware that the building is substandard. They also com- plained about the garbage that has been cleaned out of the house and left in the yard for over a month. Jensen moved and Abel seconded the following resolution: RESOLUTION #88-60 RESOLUTION AUTHORIZING TAE CITY CLERK TO EXECUTE AN ORDER FOR REMOVAL OF A HAZ- ARDOUS BUILDING - AT 2965 OARLAWN LANE The vote was unanimously in favor. Motion carried. The City Attorney explained the procedure that would have to be followed for the removal of this hazardous building and the removal of the garbage in the yard. 49 April 12, 1988 SET DATE FOR PIIBLIC HEARING MOTION made by Johnson, seconded by Jeasen to set April 26, 1988, at 7:30 P.M. as the date for a public_heariag to coa- sider the vacation of a utility easement for New Public Works Facility, Lots 12, 13, i4 & 15, Roehler's Addition to Mound, PID #13-117-24 33 0030 (5468 Lynwood Blvd.). The vote was unanimously in favor. Motion carried. COMMENT & SIIGGESTIONS FROM CITIZENS PRESENT There was no response. MINNETONRA BASS CLUB TOURNAMENT The City Manager explained that the Minnetonka Bass Club will be holding their annual tournament on Saturday, June 4, 1988. They will not be using the facilities at Mound Bay Park this year for the start of the tournament. They would, however, like to use the area for the weigh-in portion of the tournament. The weigh- in hours would run from .approximately 2:30 P.M. to 4:00 P.M. MOTION made by Smith, seconded by Abel to allow the Min- netonka Bass Club to use the Mound Bay Park Facilities for the weigh-in portion of the tournament only on June 4, 1988, from approximately 2:30 P.M. to 4:00 P.M. The vote was un- animously in favor. Motion carried. REAPPLICATION FOR GRADING PERMIT - NORWOOD LANE AREA This item was tabled at the last meeting so that it could be reviewed by the Planning Commission. The City Engineer explained that the applicant (Hardrives) has revised the plan to show a proposed cul-de-sac as requested, at the last meeting, by the owners of Lot 12 thru 17, Block 2, Shirley Hills Unit A. He is suggesting a smaller cul-de-sac (80' diameter right-of-way with 70' diameter improved street) which would require less property to be donated to the City for right-of-way. He further reported that Hardrives would install the storm sewer and construct the street to rough grade, including gravel base at no cost to the City. The new storm sewer system would require that the City re- place its 15" pipe in the improved portion of Norwood Lane with an 18" pipe. The estimated cost to the City would be $9,000. The Planning Commission recommended approval of the grading per- mit with the installation of the smaller cul-de-sac. The Council discussed replacing the existing storm sewer and the possibility of installing utilities which are not in Norwood Lane at the same time that the street is improved. 50 April 12, 1988 MOTION made by Abel, seconded by Jessen to authorize the re- placement of the existing storm sewer in Norwood Lane at an estimated cost of $9,000. Mr. Wayne Ehlebracht (owner of Lots 14-17) and Mr. Wayne Barkley (owner of Lots 10-13), were present stating they did not like the location of the cul-de-sac and wanted the street improvement without utilities. There was further discussion by the Council and citizens about utility installation.- The City Attorney suggested that the City Engineer, owners of the properties, and him- self sit down and discuss this further before the Council makes a decision. Jessen withdrew her second and Abel withdrew his motion. BID AWARD: 1988 SEALCOAT PROGRAM The City Manager reported the following bid; 1. Allied Blacktop Co. 2. Asphalt Surfacing Technologies 3. Bituminous Roadways, Inc. The recommendation is to award the contract Smith moved and Abel seconded the following were received: $31,043.00 $37,999.00 $38,356.05 to Allied Blacktop.- resolution: RESOLUTION #88-61 RESOLUTION TO AWARD THE BID FOR THE 1988 SEALCOAT PROGRAM TO ALLIED BLACKTOP CO. IN THE AMOUNT OF $31,043.00 The vote was unanimously in favor. Motion carried. PRESENTATION OF 1987 FINANCIAL AUDIT The 1987 Audit was presented by Gary Groen, of Abdo, Abdo & Eick and John Norman, Finance Director. Jessen moved and Johnson seconded the following resolution: RESOLUTION #88-62 RESOLUTION ACCEPTING AND APPROVING THE AUDIT AND FINANCIAL REPORT FOR 1987 The vote was unanimously in favor. Motion carried. SALE OF CITY OWNED PROPERTY The City Manager suggested that since the City is not going to use the 3 acre parcel of land it owns along Westedge Blvd., the Council consider listing it for sale with a real estate company. The appraised value is $28,500. The Council. agreed. 51 April 12, 1988 MOTION made by Smith, seconded by Jensen to authorize the City Manager to list for sale with a real estate firm the city owned parcel of land described as PID X23-117-24 22 0005 (3 acre site along Westedqe Blvd.). The vote was un- animously in favor. Motion carried. DISCUSSION: CRITERIA FOR SELECTING A CITIZEN TASK FORCE ON THE FUTURE ERPANSION OF PIIBLIC FACILITIES (CITY HALL. POLICE/FIRE FACILITIES) The Council tabled this item to the next meeting. DISCUSSION: POSSIBLE SPRING CLEAN-UP PROGRAM The City Manager reviewed what has been done in the past. There is one, possibly two haulers interested in working with the City on this program. The estimated cost for this program is $4,000- $5,000. He emphasized that previously this program was paid for by Revenue Sharing funds which are no longer available. MOTION made by Johnson, seconded by Jensen authorizing the staff to obtain quotations for a Spring Clean-Up Program with costs not to exceed $5,000. The Council discussed the way the program would be handled; how the City would pay for it since it is not a budgeted ex- pense item for 1988; and the fact that it is almost too late to do it this Spring. Jensen withdrew her second and Johnson withdrew his motion. MOTION made by Smith, seconded by Abel to table this item until Fall in order to put it in the budget for nest year. The vote was unanimously in favor. Motion carried. REAPPLICATION FOR GRADING PERMIT - NORWOOD LANE AREA The City Engineer, City Atto Norwood Lane returned to the stated that he would like to owners were urged to install storm sewer and street are this. rney and the owners of property along Council Chambers. The City Attorney make it very clear that the property utilities (sewer and water) when the improved, but they chose not to do The Staff is now recommending the grading permit be approved con- tingent upon the following conditions: 1. Soil borings be furnished and any unsuitable material be removed from the proposed roadway and building pad areas, before filling commences. 2. All trees, brush and other vegetation be removed from the areas of proposed fill. 52 April 12, 1988 3. All fill placed in the City right-of-way shall be of quality suitable for street construction and shall be compacted to meet the City's requirements. 4. Storm sewer be installed as per plans and specifica- tions that are approved by the City Engineer. 5. Upon completion of grading, furnish and install Class 2 gravel base, in Norwood Lane, 30 feet wide at a minimum compacted thickness of 6 inches. 6. Furnish performance bond in the amount of $45,000 to cover grading, storm sewer and street construction. 7. Upon completion, site will be spread with a minimum of 4 inches of black dirt and seeded. 8. It is the responsibility of the applicant for the grad- ing permit (also the owner of Lots 1-6, Block 3, Shir- ley Hills Unit A) and the owners of Lots 15 & 16, Block 2, Shirley Hills Unit A to provide the City with the necessary executed public easements for the smaller recommended cul-de-sac (80' diameter right-of-way with 70' diameter improved street by June 1, 1988. If the. easements are not provided by June. 1, 1988, then Hardrives, will put Norwood Lane thru to County Road I5 as it is platted under the same conditions 1-7, above. Abel moved and Smith seconded the following resolution: RESOLUTION #88-63 RESOLUTION TO APPROVE A GRADING PERMIT FOR LOTS 1-6, BLOCK 3, SHIRLEY HILLS UNIT A ADJACENT TO NORWOOD LANE The vote was unanimously in favor. Motion carried. MOTION made by Abel, seconded by Smith to authorize the re- placement of the existing storm sewer in the improved por- tion of existing Norwood Lane with a 15 inch pipe at an es- timated cost of $9,000. The vote was unanimously in favor. Motion carried. DISCUSSION: CITY NEWSLETTER PROPOSAL The City Manager reported on his research for a city newsletter and some preliminary cost estimates which were as follows: Approximate number of newsletters needed: 5,000 Number of issues: 4 per year 53 April 12, 1988 ANNUAL COST Coordinator (writing, design, layout, etc.) $600 per issue $2,400 Printing and related costs $700/per issue $2,800 Bulk Mailing and related costs $600/per issue 2 400 Estimated Total $7,600 MOTION made by Smith, seconded by Abel to direct the City Manager to move ahead for at least 1 issue of a city newsletter. The vote was 2 in favor with Jensen, Jessen and Johnson voting nay. Motion failed. The Council discussed the costs and budgeting for them in 1989. MOTION made by Johnson, seconded by Abel to consider proceeding with a city newsletter in 1989 when it can be in- tegrated into the budget. The vote was unanimously in favor. Motion carried. DISCIISSION: PRELIMINARY COST ESTIMATE ON THE INSTALLATION OF AN ELEVATOR IN CITY HALL The Council tabled this•item and suggested it be given to the citizens task force on future expansion of public facilities when it is set-up. MORTGAGE SATISFACTION ON PROPERTY IN RUSTIC PLACE The City Clerk explained that the mortgage on the following described property was mistakenly filed twice, thus needing another mortgage satisfaction. "Lot 2, Block 1, Rustic Place and that part of Lot 3, Block 1, Rustic Place which lies Southwesterly of a line parallel with the distant 41 feet Southwesterly of the Northeasterly lot line of said Lot 3, which has the address of 6108 Bartlett Blvd., Mound, MN.." Smith moved and Jessen seconded the following resolution: RESOLUTION #88-64 RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO E%ECUTE A MORTGAGE SATISFACTION ON PROPERTY IN RUSTIC PLACE - FILED AS DOCUMENT #4878381 The vote was unanimously in favor. Motion carried. GARDEN LEASE FOR RAY RRAMER MOTION made by Smith, seconded by Jessen to approval a gar- den lease for Lots 10, li & 12, Block 4, L.P. Crevier~s Sub- division Part of Lot 36 Lafayette Park to Ray Kramer. The 54 April 12, 1988 vote was unanimously in favor. Motion carried. LICENSE RENEWALS MOTION made by Johnson, seconded by Abel to authorize the issuance of the following licenses: - Tree Removal: Eklunds Tree Service Emery~s Tree Service, Inc. - Northwest Tonka Lions documents Public Dance Permit Set-Up Permit - fee Charitable 3.2 Bee The vote was unanimously PAYMENT OF BILLS - upon presentation of all insurance - fee waived waived Permit in favor. Motion carried. MOTION made by Johnson, seconded by Abel to authorize the payment of_bills as presented on the pre-list in the amount of $178,517.41, when funds are available. A roll call vote was unanimously in favor. Motion carried. INFORMATION/MISCELLANEOUS A. Department Head Monthly Reports for March, 1988. B. Park Commission Minutes of March 10, 1988. C. Lake Level, Flow and Precipitation Summary for February, 1988 as prepared by the Watershed District. D. Invitation from the Hennepin County Board to attend a Recy- cling Luncheon to review the status of the recycling program in Hennepin County. E. Invitation from Hennepin Parks to attend a park tour and in- formational meeting. F. Invitation from the Air Force regarding a tour of facilities this summer. G. Geographical Distribution Report prepared by Hennepin County Community Services H. Revised schedule for review of Beachwood Road/Mound Bay Park area for possible car/boat trailer parking lot. - April 11, 1988 - Metropolitan Parks & Open Space Committee, 4:00 P.M. 55 April 12, 1988 - April 19, 1988 - Metropolitan Systems Committee, 11:00 A.M. - April 28, 1988 - Metropolitan Council, 4:00 P.M. All meetings are held at Metropolitan Council Offices in St. Paul. I. Pamphlet on Cities Week sponsored by the League of Minnesota Cities. J. Planning Commission Minutes of March 28, 1988. K. We would like to schedule a ground-breaking ceremony the week of April 18th at the Public Works Facility site. We would expect the Mayor, Council, City Engineer, Public Works staff and newspaper to attend. John Cameron will arrange for the shovels and the contractor the hard hats. Please tell me Tuesday evening what day would be best for you. The contractor is tentatively starting construction the week of April 25th, The_ Council scheduled Monday, April 18, 1988, at 7:15 A.M. at the site for the ground-breaking ceremony. L. I have contacted Vern Genslinger, Hennepin County Engineer, regarding crosswalk safety that we discussed on March 26th. He would be willing to attend a regular or special meeting in late May to address this issue. I think you may want to schedule a special meeting the week of May 23rd and .invite the business community and anyone who is interested. Let me know what date would work for you. The Council scheduled a Special Council Meeting for Thursday, May 26, 1988, at 7:30 P.M. to discuss the crosswalk issue and have Vern Genslinger present. MOTION made by Jensen, seconded by Jensen to adjourn at 11:30 P.M. The vote was unanimously in favor. Motion carried. Fran Clark, CMC, City Clerk