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2015-11-24 CC Agenda PacketPLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CITY OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community. r AGENDA MOUND CITY COUNCIL TUESDAY, NOV 24, 2015 - 7:00 PM REGULAR MEETING MOUND CITY COUNCIL CHAMBERS *Consent Agenda. Items listed under the Consent Agenda are considered routine in nature and will be enacted by a single roll call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. In that event the item will be removed from the Consent Agenda and considered in normal sequence. Page . Open meeting 2. Pledge of Allegiance 3. Approve agenda, with any amendments 4. *Consent Agenda *A. Approve payment of claims 2890-2914 *B. Approve minutes: Nov 17, 2015 Special Meeting - Town Hall 2915-2917 *C. Approve Policy ADMIN -003 Vacation of Public Lands Leading to Public Water 2918 *D. Approve Resolution approving variance to allow six (6) foot west side setback 2919-2948 and 40 percent hardcover for property at 1989 Lakeside Lane (PC Case 15-19) *E. Adopt Resolution to approve professional services agreement with Hoisington 2949-2958 Koegler Group Inc. *F. Approve Pay Request No. I 1 and Final from GMH Asphalt Corporation in the amount 2959-2960 of $11,800.90 for the 2013 Street, Utility and Retaining Wall Improvement Project, City Project Nos. PW -13-01, PW -13-02, PW -13-05 *G. Approve payment of invoice from Braun Intertec in the amount of $4,572.00 for 2961-2963 construction testing services, Three Points Boulevard West Street Improvements, City Project No. PW -14-01 *H. Approve payment of invoice from American Engineering Testing, Inc. in the 2964-2967 amount of $2,870.45 for construction testing services, 2015 Street, Utility and Retaining Wall Improvements — Grandview Blvd. and Tuxedo Blvd., City Project Nos. PW -15-01 and PW -15-02 *1. Approve Pay Request No. 2 from Pember Companies, Inc. in the amount 2968-2971 of $7,691.58 for work completed on the 2015 Lift Station Improvement Project, City Project No. PW -15-04 Comments and suggestions from citizens present on any item not on the agenda. (Limit to 3 minutes per speaker.) This is a preliminary agenda and subject to change. The Council will set a final agenda at the meeting. More current meeting agendas may be viewed at City Hall or at the City of Mound web site:ry t u !mina , gs t. PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. 6. Action to approve minutes from November 10, 2015 regular meeting. 2972-2977 Public Hearing Brian Simmons, Assistant City Engineer, presenting the revised feasibility report for the 2978 2016 Street, Utility, and Retaining Wall Improvement Projects and requesting action on See separate Revised resolutions ordering improvements and preparations of plans Feasibility Report A. Action on Resolution Ordering Improvements and ,Preparation of Plans for 2016 Street, 2979 Utility and Retaining Wall Improvement Project— Bartlett Boulevard, City Project No. PW -16-01 B. Action on Resolution Ordering Improvements and Preparation of Plans for 2016 Street, 2980 Utility and Retaining Wall Improvement Project—Tuxedo Boulevard, Phase 1I, City Project No. PW -16-02 C. Action on Resolution Ordering ILnprovenents and Preparation of Plans for 2016 Street, 2981 Utility and Retaining Wall Improvement Project— Cypress/Maywood, City Project No. PW -16-03 8. Information/Miscellaneous A. Comments/reports from Councilmembers/City Manager B. Minutes: Docks and Commons Commission - September 17, 2015 2982-2986 C. Reports: D. Correspondence: Lake Minnetonka Conservation District Board Appointments 2987-2990 Adjourn This is a prelinunary agenda and subject to change. The Council will set a final agenda at the meeting, More current meeting agendas may be viewed at City Hall or at the City of Mound web site: iter � +b wiw u d : wl. COUNCIL BRIEFING November 24, 2015 Upcoming Events Schedule: Don't Forget!! Dec 8 -- 6:55 -- HRA regular meeting Dec 8 -- 7:00 -- CC regular meeting Dec 9 -- 8:00 -- Police Commission Meeting - Mayor Wegscheid Dec 15 -- 6:30 -- Special Meeting -- Emergency Response Training and Sewer Update Dec 22 -- 6:55 -- HRA regular meeting (Cancelled) Dec 22 -- 7:00 -- CC regular meeting (Cancelled) Jan 12 -- 6:55 -- HRA regular meeting Jan 12 -- 7:00 -- CC regular meeting Jan 26 -- 6:55 -- HRA regular meeting Jan 26 -- 7:00 -- CC regular meeting Citv Offices Closed Nov 26-27 Thanksgiving Dec 24-25 Christmas Dec 31 New Year's Eve Jan 1 New Year's Day Jan 18 Martin Luther King Day City Official's Absences Council Member Jennifer Peterson on vacation November 23rd through November 30th. Please notify the City Manager in advance of an absence. Some votes require more than a simple majority and Staff needs to plan accordingly. Inquire in advance, please...... Council members are asked to call or email their questions in advance of a public meeting so that more research may be done or additional information may be provided that will assist in your quality decision- making. CITY OF MOUND CLAIMS 11-24-15 COUNCIL MEETING JIBATCH NAME DOLLAR AMOUNT 2015 UBREFNDNOV15 $ 11516.87 2015 111915CTYMAN $ 42,576.22 1 eA rooreffl 201521892.31 'TOTAL CLAIMS .'© CITY OF MOUND Payments Current Period: November 2015 ;r,5h d;%ttt'raw`r1iWuf`.1v's�`ns "".:�.1FT v,.. Batch Name UBREFNDNOV15 Payments User Dollar Amt Computer Dollar Amt $1,516.87 $1,516.87 $0.00 In Balance Refer 1 BURNET TITLE- EDINA _ Cash Payment R 601-49400-36200 Miscellaneous Revenu 4925 WILSHIRE BLVD- UTILITY REFUND- BURNET TITLE Invoice 111615 11/10/2015 11/16/15 2:18 PM Page 1 $230.67 Transaction Date 11/16/2015 Wells Fargo 10100 Total $230.67 Refer 2 LAND TITLE - RSVL Cash -payment-iii 601-49400-36200 Miscellaneous Revenu 2913 HOLT LN- UTILITY REFUND- LAND $126.03 TITLE Invoice 11162015 11/10/2015 Transaction Date 11/16/2015 Wells Fargo 10100 Total $126.03 Refer 3LARSON, MARY JO _ Cash Payment R 601-49400-36200 Miscellaneous Revenu 2246 WESTEDGE BLVD- UTILITY REFUND- $286.51 LARSON, MARY JO Invoice 11162015 11/10/2015 Transaction Date 11116/2015 Refer 4 PATTERSON, CHAD Wells Fargo 10100 Total $286.51 Cash Payment R 601-49400-36200 Miscellaneous Revenu 4862 TUXEDO BLVD- UTILITY REFUND- $220.71 PATTERSON, CHAD Invoice 11162015 11/10/2015 _ Transaction Date 11/16/2015 .�... Wells Fargo .., 10100 Total $220,71 Refer _5 TRADEMARK TITLE SVCS, INC SV _ Cash Payment R 601-49400-36200 Miscellaneous Revenu 6313 ALWIN CIRCLE- UTILITY REFUND- $361.56 TRADEMARK TITLE SVG Invoice 11162015 11/10/2015 Transaction Date 11/16/2015 Wells Fargo 10100 Total $361.56 Refer 6 WA TERMARK TITLE AGENCY, LLC Cash Payment R 601-49400-36200 Miscellaneous Revenu 6064 RIDGEWOOD RD- UTILITY REFUND- $291.39 WATERMARK TITLE AGENCY Invoice 11162015 11/10/2015 Transaction Date 11/16/2015 Wells Fargo 10100 Total $291.39 Fund Summary 10100 Wells Fargo 601 WATER FUND $1,516.87 $1,516.87 Pre -Written Check $0.00 Checks to be Generated by the Computer $1,516.87' Total $1,516.87 CITY OF MOUND Payments Current Period: November 2015 11/19/15 10:43 AM Page 1 $1,791.30 Pre -Written Check $0.00 Checks to be Generated by the Computer $1,791.30 Total $1,791.30 -2892- Batch Name OCT15HOISING User Dollar Amt $1,791.30 Payments Computer Dollar Amt $1,791.30 $0.00 In Balance Refer 10 HOISINGTON KOEGLER GROUP, 1 _ Cash Payment E 101-42400-300 Professional Srvs MISC PLANNING SVCS OCTOBER 2015 $688.15 Invoice 007-001-89 11/8/2015 Cash Payment E 101-42400-300 Professional Srvs GRACE FAMILY CENTER BP REVIEW $166.00 PLANNING SVCS OCTOBER 2015 Invoice 015-015-7 11/8/2015 Cash Payment G 101-23324 LOST LAKE HOMES CUP P THE LANDINGS ON LOST LAKE PUD $145.25 PLANNING SVCS OCT 2015 Invoice 015-015-7 11/8/2015 Cash Payment G 101-23338 PC 15-18 5308 THREEPTS 5308 THREE PTS VARIANCE- TIMMONS- $231.65 MISC PLANNING SVCS OCT 2015 Invoice 015-015-7 11/8/2015 Cash Payment G 101-23340 PC15-19 1989 LAKESIDE L 1989 LAKESIDE LN VARIANCE MISC $62.25 PLANNING SVCS OCT 2015 Invoice 015-015-7 11/8/2015 Cash Payment G 101-23342 PC15-21 5040 ENCHANTED 5040 ENCHANTED WAIVER MISC PLANNING $20.75 SVCS OCT 2015 Invoice 015-015-7 11/8/2015 Cash Payment G 101-23343 PC -15-22 2855 CAMBRIDGE 2855 CAMBRIDGE WAIVER MISC PLANNING $207.50 SVCS OCT 2015 Invoice 015-015-7 11/8/2015 Cash Payment G 101-23344 PC15-23 1732 CANARY KO 1732 CANARY LN VARIANCE MISC $269.75 PLANNING SVCS OCT 2015 Invoice 015-015-7 11/8/2015 Transaction Date 11/19/2015 Wells Fargo 10100 Total $1,791.30 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $1,791.30 $1,791.30 Pre -Written Check $0.00 Checks to be Generated by the Computer $1,791.30 Total $1,791.30 -2892- CITY OF MOUND Payments Current Period: November 2015 Batch Name 111915CTYMAN User Dollar Amt $42,576.22 Payments Computer Dollar Amt $42,576.22 $0.00 In Balance Refer 1 FRONTIER/CITIZENS COMMUNICA --& - Cash Payment E 101-45200-321 Telephone, Cells, Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Cash Payment E 602-49450-321 Telephone, Cells, & Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Cash Payment E 609-49750-321 Telephone, Cells, & Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Cash Payment E 602-49450-321 Telephone, Cells, & Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Cash Payment E 601-49400-321 Telephone, Cells, & Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Cash Payment E 101-43100-321 Telephone, Cells, & Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Cash Payment E 101-41930-321 Telephone, Cells, & Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Cash Payment E 222-42260-321 Telephone, Cells, & Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Cash Payment E 101-41910-321 Telephone, Cells, & Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Cash Payment E 101-42110-321 Telephone, Cells, & Radi PHONE SVC 10/30/15 TO 11/29/15 Invoice 112415 10/30/2015 Transaction Date 11/16/2015 Wells Fargo 10100 Refer 3 G & K SERVICES Cash Payment E 101-43100-218 Clothing and Uniforms Invoice 1006330162 10/5/2015 Cash Payment E 601-49400-218 Clothing and Uniforms Invoice 1006330162 10/5/2015 Cash Payment E 602-49450-218 Clothing and Uniforms Invoice 1006330162 10/5/2015 Cash Payment E 602-49450-210 Operating Supplies Invoice 1006330162 10/5/2015 Cash Payment E 101-43100-218 Clothing and Uniforms Invoice 1006318729 9/28/2015 Cash Payment E 601-49400-218 Clothing and Uniforms Invoice 1006318729 9/28/2015 Cash Payment E 602-49450-218 Clothing and Uniforms Invoice 1006318729 9/28/2015 Cash Payment E 602-49450-210 Operating Supplies Invoice 1006318729 9/28/2015 Cash Payment E 101-43100-218 Clothing and Uniforms Invoice 1006352892 10/19/2015 Cash Payment E 601-49400-218 Clothing and Uniforms Invoice 1006352892 10/19/2015 Cash Payment E 602-49450-218 Clothing and Uniforms Invoice 1006352892 10/19/2015 UNIFORM SVC 10-5-15 UNIFORM SVC 10-5-15 UNIFORM SVC 10-5-15 11/18/15 9:04 AM Page 1 $207.13 $72.56 $593.59 $419.49 $407.14 $407.14 $900.44 $300.15 $150.07 $150.07 Total $3,607.78 $61.75 $51.94 $67.03 MAT SVC & SHOP SUPPLIES 10-5-15 Project 15-3 UNIFORM SVC 9-28-15 UNIFORM SVC 9-28-15 UNIFORM SVC 9-28-15 MAT SVC & SHOP SUPPLIES 9-28-15 Project 15-3 UNIFORM SVC 10-19-15 UNIFORM SVC 10-19-15 UNIFORM SVC 10-19-15 -2893- $417.26 $60.87 $313.08 $95.50 $144.23 $49.86 $40.05 $55.14 CITY OF MOUND 11/18/159:04 AM Page 2 Payments Current Period: November 2015 k"'"r,. 1wSXa"„u`?vewS`,;,h";iavua,'`�Juvaill"..,tk'•'iib",`"Kw`u'k'�'iAt'�` 'i.1'wffif3, kt`1N� Cash Payment E 602-49450-210 Operating Supplies MAT SVC & SHOP SUPPLIES 10-19-15 $88.26 Invoice 1006352892 10/19/2015 Project 15-3 Transaction Date 11/17/2015 Wells Fargo 10100 Total $1,444.97 _Refer 2_G & K SERVICES Cash Payment E 101-45200-218 Clothing and Uniforms Invoice 1006330164 10/5/2015 Cash Payment E 101-45200-210 Operating Supplies Invoice 1006330164 10/5/2015 Cash Payment E 101-45200-218 Clothing and Uniforms Invoice 1006352894 10/19/2015 Cash Payment E 101-45200-210 Operating Supplies Invoice 1006352894 10/19/2015 Cash Payment E 101-45200-218 Clothing and Uniforms Invoice 1006341550 10/12/2015 Cash Payment E 101-45200-210 Operating Supplies Invoice 1006341550 10/12/2015 Cash Payment E 101-45200-218 Clothing and Uniforms Invoice 1006364258 10/26/2015 Cash Payment E 101-45200-210 Operating Supplies Invoice 1006364258 10/26/2015 Transaction Date 11/17/2015 Refer 4 GIESE, LEROY UNIFORM SVC 10-5-15 PARKS $57.84 MAT SVC & SHOP SUPPLIES 10-5-15 $83.68 PARKS UNIFORM SVC 10-19-15 PARKS $57.84 MAT SVC & SHOP SUPPLIES 10-19-15 $83.68 PARKS UNIFORM SVC 10-12-15 PARKS $65.24 MAT SVC & SHOP SUPPLIES 10-12-15 $104.22 PARKS UNIFORM SVC 10-26-15 PARKS $65.24 MAT SVC & SHOP SUPPLIES 10-26-15 $104.22 PARKS �6 KREUZIGER, JEFF Wells Fargo 10100 Total $621.96 Cash Payment E 601-49400-218 Clothing and Uniforms 2015 BOOT ALLOWANCE REIMB- L. GIESE $175.00 Invoice 111915 11/12/2015 Transaction Date 11/16/2015 Wells Fargo 10100 Total $175.00 Refer �6 KREUZIGER, JEFF _ Cash Payment E 401-43114-300 Professional Srvs ON- CAPE RESTORATION - $823.62 LOWING IMPROORAT FOLLOWING THREE PTS PROJECT- PW 14-01- J. KREUZIGER Invoice 111915 11/12/2015 Project PW1401 Transaction Date 11/17/2015 Wells Fargo 10100 Tatall $823.62 Refer p 7 LANO EQUIPMENT, INCORPORAT Cash Payment E 101-45200-410 Rentals (GENERAL) RENTAL PARKS DEPT, FUEL, $81.00 ABOBCAT NGLE BROOM Invoice 03-296991 7/15/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $81.00 Refer 8 LEAGUE MN CITIES INSURANCE T _ Cash Payment E 101-41110-361 General Liability Ins 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 Invoice 51080 9/29/2015 Cash Payment E 101-41310-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 101-41500-361 General Liability Ins Invoice 51080 9/29/2015 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 -2894- $1,978.38 $531.04 $728.88 CITY OF MOUND Payments 11/18/15 9:04 AM Page 3 Current Period: November 2015 $iPa=t£,Wa Cash Payment E 101-41600-361 General Liability Ins 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- $132.76 15 THRU 2-1-16 Invoice 51080 9/29/2015 Cash Payment E 101-41910-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 101-42110-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 101-42115-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 101-42400-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 101-43100-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 101-45200-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 222-42260-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 281-45210-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 285-46388-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 601-49400-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 602-49450-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 609-49750-361 General Liability Ins Invoice 51080 9/29/2015 Cash Payment E 101-41930-361 General Liability Ins Invoice 51080 9/29/2015 Transaction Date 11/17/2015 R fer 9 MEDIACOM 4TH INSTALLMENT 2015 GEN LIAB INS 2-1 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH. INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH. INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 4TH INSTALLMENT 2015 GEN LIAB INS 2-1- 15 THRU 2-1-16 Wells Fargo 10100 Total Cae___ E 101-42_ sh Payment 110-321 Telephone, Cells, & Radi ORONO PD INTERNET SVC 11-16-15 THRU 12-15-15 Invoice 111915 11/6/2015 Transaction Date 1/16/2015 Wells Fargo 10100 R, far _.... �,..-n. 5 PRICH RYAN N.b.w, $0.00 $1,327.60 $80.70 $689.83 $4,373.26 $989.19 $5,206.27 $1,832.61 $1,379.66 $4,425.33 $4,112.95 $6,434.93 $1,327.60 $35,550.99 $95.90 Total $95.90 Cash Payment E 601-49400-218 Clothing and Uniforms 2015 BOOT ALLOWANCE REIMB- R. PRICH Invoice 111915 11/12/2015 Transaction Date 11/16/2015 Wells Fa 2895 10100 Total $175.00 $175.00 CITY OF MOUND Payments Current Period: November 2015 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $14,945.43 222 AREA FIRE SERVICES $5,506.42 281 COMMONS DOCKS FUND $1.,832.61 285 MOUND HRA $1,379.66 401 GENERAL CAPITAL PROJECTS $823.62 601 WATER FUND $5,587.54 602 SEWER FUND $5,472.42 609 MUNICIPAL LIQUOR FUND $7,028.52 $42,576.22 Pre -Written Check $0.00 Checks to be Generated by the Computer $42,576.22 Total $42,576.22 11/18/15 9:04 AM Page 4 Payments Current Period: November 2015 Batch Name 112415CITY User Dollar Amt $82,285.74 Payments Computer Dollar Amt $82,285.74 $0.00 In Balance Refer 1 BALL, GAVIN Cash Payment E 101-45200-218 Clothing and Uniforms Invoice 112415 11/16/2015 Transaction Date 11/16/2015 Refer-..___,...�.�..,�,.0 2 BENDICKSON, WEBAµM��rcmm 11/20/15 8:30 AM Page 1 2015 BOOT ALLOWANCE REIMBURSEMENT $175.00 Wells Fargo 10100 Total $175.00 Cash Payment E 101-45200-232 Landscape Material PICKED UP LOAD OF BLACK DIRT- 12 YARD $168.00 11/10/2015 Cash Payment LOAD Invoice 112415 11/4/2015 _ Transaction Date 11/18/2015 Wells Fargo 10100 Total $168.00 Refer ...»,�,3 BIFFS INC PORTABLE RESTR_OO� Invoice 112415 Cash Payment E 10145200-410 Rentals (GENERAL) CENTERVIEW BEACH BIFFS RENTAL & SVC $135.35 ---1 Refer �� -" -- 5 CENTRAL MCGOWAN,, INCORPOR OCT 14 TO NOV 10 2015 Invoice W581142 11/11/2015 Cash Payment E 101-45200-410 Rentals (GENERAL) Invoice W581143 11/11/2015 Cash Payment E 101-45200-410 Rentals (GENERAL) Invoice W581144 11/11/2015 Transaction Date 11/18/2015 Refer 4 CENTERPOINT ENERGY (MINNEG Cash Payment E 101-41930-383 Gas Utilities Invoice 112415 11/10/2015 Cash Payment E 222-42260-383 Gas Utilities Invoice 112415 11/10/2015 Cash Payment E 101-45200-383 Gas Utilities Invoice 112415 11/10/2015 Cash Payment E 101-41910-383 Gas Utilities Invoice 112415 11/10/2015 Cash Payment E 602-49450-383 Gas Utilities MOUND BAY PARK BIFFS RENTAL & SVC OCT 14 TO NOV 10 2015 SKATEPARK BIFFS RENTAL & SVC OCT 14 TO NOV 10 2015 Wells Fargo 10100 Total GAS SVC 9-22-15 TO 10-20-15 CITY HALL GAS SVC 9-22-15 TO 10-20-15 FIRE HALL GAS SVC 9-22-15 TO 10-20-15 PARKS BLDG GAS SVC 9-22-15 TO 10-20-15 CENT BLDG GAS SVC 9-22-15 TO 10-20-15 PUB WKS BLDG Invoice 112415 11/10/2015 Project 15-3 Cash Payment E 609-49750-383 Gas Utilities GAS SVC 9-22-15 TO 10-20-15 HWS Invoice 112415 11/10/2015 Cash Payment E 101-45200-383 Gas Utilities GAS SVC 9-22-15 TO 10-20-15 DEPOT BLDG Invoice 112415 11/10/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total ��..�.,.� 1— ..—. »...®,�,..�,�,..a,.,, ---1 Refer �� -" -- 5 CENTRAL MCGOWAN,, INCORPOR Cash Payment E 602-49450-210 Operating Supplies HIGH PRESSURE CYLINDER RENTAL Invoice 00053953 10/31/2015 Project 15-3 Transaction Date 11/16/2015 Wells Fargo 10100 Total Refer 7 DOCKMASTERS OF LAKE MINNET Cash Payment E 281-45210-440 Other Contractual Servic FALL 2015 MULTIPLE DOCK SLIP REMOVAL Invoice 202839 11/12/2015 $190.35 $135.35 $461.05 $58.90 $58.89 $187.71 $403.75 $52.89 $51.35 $50.21 $863.70 $17.36 $17.36 $5,866.00 CITY OF MOUND Payments Current Period: November 2015 11/20/15 8:30 AM Page 2 Cash Payment E 101-45200-440 Other Contractual Servic FALL 2015 SURFSIDE DOCK SLIP REMOVAL $595.00 Invoice 202839 11/1212015— Transaction 11/16/2015 Wells Fargo 10100 Total $6,461.00 ,Date Refer ELECTRIC PUMP _ Cash Payment _8 E 401-43115-500 Capital Outlay FA 6" ABB FEW 325 AG METER $5,835.97 ANDVI W LIFT SOTATIONO 2015 IMPROV PROJ PW 15-01 Invoice 0056638 11/11/2015 P024545 Project PW1501 _ Transaction Date 11/18/2015 .. �nnn�».„ .,.,.�..ma.......,.»�a.,,..�.. Wells Fargo 10100 Total $5,835.97 Refer _,...,. A....... 9 FlRSTLAB»� DOT RANDOM DRUG SCREENS $171.80 Cash Payment E 602-49450-305 Medical Services Invoice FL00133587 11/13/2015 Project 15-5 Cash Payment E 601-49400-305 Medical Services PLOYMENT MEDICAL PRE -EM. J. $50.00 LABWORK- CH DESTER Invoice FL00133587 11/13/2015 -— Transaction Date 11/17/2015 Wells Fargo 10100Total w, 221.80 Refer 10 GO VDEALS»„m.. Cash Payment E 222-42260-440 Other Contractual Servic NSFEES ON FIRE DEPT GOODS $61.86 SOLD OCT 015 Invoice 46011 10/31/2015 ---- Transaction Date 1 111 7/2 01 5 Wells Fargo 10100 Total $61.86 Refer 11 HEALTH PARTNERS INCORPORA __ Cash Payment E 602-49450-305 Medical Services NDOM DRUG SCREEN ECTIONS $120.00 COLLDOT OCT 015 Invoice 900026389 11/1/2015 Project 15-5 Transaction Date 11/17/2015 Wells Fargo 10100 Total $12000 Refer 12HENNEPIN COUNTY INFORMATIO Cash Payment E 602-49450-321 Telephone, Cells, & Radi PW DIO LEASE &ADMINISTRATION FEE - $1.27.28 OCT O15 Invoice 1000066737 11/5/2015 Project 15-3 Cash Payment E 222-42260-321 Telephone, Cells, & Radi FIRE DEPT RADIO $780.26 ADMINISTRATION FEES OCT 2015 Invoice 1000066671 11/5/2015 —. - Transaction Date 11/16/2014 Wells Fargo 10100 Total $ 907.54 Refer 13 HENNEPIN COUNTY RECORDER G 101-23334 PC 15-14 2642 COMMERCE ABY CT RECORDING D 2G -HENN $92.00 Cash Payment EC 4TORRENS 2217 -PC COMMERCE BLVD- PC 15-14 Invoice 112415 10/31/2015 E 602-49450-300 Professional Srvs UTILITY EASEENT TIITLENN $48.00 Cash Payment REGISTRATION RECORD CO TAX FORFEITED LAND- 25-117-24-11-0051 Invoice 112415 10/31/2015 Project 15-3 Cash Payment E 101-42400-300 Professional Srvs ORDIN CTY $51.00 DEASEMENT PRROW OPERTY 244EN Invoice 112415 10/31/2015 --- Transaction Date 11/16/2015 Wells Fargo 10100 Total $191.00 Refer 32 JUSTIN SMITH CONSTRUCTION LL _ -2898- CITY OF MOUND Payments Current Period: November 2015 11/20/15 8:30 AM Page 3 Cash Payment E 101-41910-400 Repairs & Maintenance ENCLOSE RECEPTION AREA OF $3,980.00 CENTENNIAL BLDG FOR AUDITOR SPACE - INSTALL GLASS, LOUVERED VENT & DOOR Invoice 100-2 11/162015 11/16/2015 Transaction Date 11/16/2015 Wells Fargo 10100 Refer 14 LAKE MINNETONKA CONSERVATI 11/1/2015 Cash Payment E 101-41110-433 Dues and Subscriptions 4TH QTR 2015 LMCD LEVY PAYMENT Invoice 112415 9/29/2015 Transaction Date 11/18/2015 Wells Fargo 10100 Refer �. 15 LOFFLER_COMPANIES, INCORPO��� Cash Payment E 101-41930-202 Duplicating and copying COPY ROOM KONICA C652 -COLOR #412 OVERAGE - 10-14-15 TO 11-13-15 Total $3,980.00 $5,319.00 Total $5,319.00 $153.03 Invoice 2102727 11/3/2015 Cash Payment E 101-41930-202 Duplicating and copying COPY ROOM KONICA C652 - B & W OVERAGE- 10-14-15 TO 11-13-15 Invoice 2102727 11/3/2015 Cash Payment E 602-49450-202 Duplicating and copying KONICA MINOLTA 8200 PW COPIER OVERAGE CHG 10-10-15 TO 11-09-15 Invoice 2102726 11/3/2015 Project 15-3 Cash Payment E 101-41910-401 Building Repairs CENT BLDG TELEPHONE CABLING -WIRING FOR UHL HVAC CONTROLS Invoice CW43879 11/3/2015 Transaction Date 11/16/2015 Refer 16 MADDEN, GALANTER, HANSON, L _ Cash Payment E 101-49999-300 Professional Srvs Invoice 112415 11/1/2015 Transaction Date 11/18/2015 Refer 38 MARKET FINANCIAL SVCS Cash Payment G 101-23150 New Construction Escrow Invoice 112415 11/18/2015 Cash Payment G 101-23150 New Construction Escrow Invoice 112415 11/18/2015 Transaction Date 11/19/2015 Wells Fargo 10100 Total LABOR RELATIONS SERVICES - OCT 2015 Wells Fargo 10100 Total REFUND NEW CONSTRUCTION ESCROW - 1760 LAFAYETTE LN- BP #2015 -00062 - MARKET FINANCIAL SVCS REFUND NEW CONSTRUCTION ESCROW - 1756 LAFAYETTE LN- BP #2014 -00938 - MARKET FINANCIAL SVCS Wells Fargo 10100 Total 17 MIDWEST SERVICES_ - _Refer Cash Payment E 602-49450-440 Other Contractual Servic LABOR: SVC PELICAN SWEEPER #112- GROUND HEADLIGHT CIRCUIT, TIGHTEN CONVEYOR MOTOR, REPLACE BEARINGS, INSTALL HYDRAULIC HOSES -ASSIST W/MOVING SNOW PLOWS FROM STORAGE, CLEAN DEBRIS FROM PICKUP HEAD ON TYMCO SWEEPER #304 Invoice 1028 11/9/2015 Project 15-5 Cash Payment E 602-49450-440 Other Contractual Servic LABOR: REPAIR HIGH BEAM HEADLIGHT SHORT, REPLACE RELAYS- PLOW LITES #112, PERFORM SVC & DOT INSPECTION #412 Invoice 1028 11/9/2015 Project 15-5 $192.09 $3.77 $652.58 $1,001.47 $108.00 $108.00 $5,000.00 $5,000.00 $10,000.00 $680.00 $500.00 rsfflkll�e R11 Payments Current Period: November 2015 11/20/15 8:30 AM Page 4 ..�,, •..uu +,d, ,, ,,, ,,,;,,, ,,,.innfllMiL.;��Cumvnx`?�??.,{��iie;ti`L23" r9a'>i!ia�}`�F4',5-7."?1$.rv:�'N,S';kna+,:�zxi?S�R%7'Si":t1.,tti^:"s,'d'1iL'F„uiyt+ Cash Payment E 602-49450-440 Other Contractual Servic LABOR: INSTALL NEW TAILLIGHT #512, SVC $640.00 & DOT #605, REPLACE ROTTED EXHAUST ELBOW Invoice 1028 11/9/2015 Transaction Date 11/18/2015 Project 15-5 _ Wells Fargo 10100 Total $1,820.00 Refer 18 MINNESOTA BUSINESS ENTERPRI _ Cash Payment E 101-43100-224 Street Maint Materials CONCRETE/ASPHALT DUMP FEE 11-9-15 Invoice 36261 11/12/2015 Cash Payment Transaction Date 11/16/2015 �_ wx,.�..,�..w�......�...-�. Wells Fargo 1.0100 Total Refer 40 MINUTEMAN PRESS Invoice 209301 _- Cash Payment E 609-49750-203 Printed Forms KEG TAGS -500 HWS Invoice 17762 11/19/2015 Transaction Date Transaction Date 11/19/2015 Wells Fargo 10100 Total Refer 6 MN DEPT TRANSPORTATION Cash Payment E 602-49450-434 Conference & Training SNOW PLOW OPERATOR TRAINING - 3 NEW PUB WKS EES SEPT & OCT 2015 Invoice 110 11/4/2015 Project 15-5 Transaction Date 11/18/2015 Wells Fargo 10100 Total Refer -_ �- 19 MN DEPT TRANSPORTATION _ Cash Payment E 101-43100-440 Other Contractual Servic BITUMINOUS PLANT INSPECTION 8-25-15- RECODE TO 2015 STREET PROJ PW 15-01 & 15-02 Invoice P00005022-2 9/21/2015 Cash Payment E 401-43115-300 Professional Srvs Invoice P00005022-2 9/21/2015 Cash Payment E 401-43135-300 Professional Srvs Invoice P00005022-2 9/21/2015 Cash Payment E 401-43115-300 Professional Srvs Invoice P00005185 11/3/2015 Cash Payment E 401-43135-300 Professional Srvs Invoice P00005185 11/3/2015 Transaction Date 11/18/2015 BITUMINOUS PLANT INSPECTION 8-25-15- RECODE TO 2015 STREET PROJ PW 15-01 & 15-02 Project PW 1501 BITUMINOUS PLANT INSPECTION 8-25-15- RECODE TO 2015 STREET PROD PW 15-01 & 15-02 Project PW1502 BITUMINOUS PLANT INSPECTION 10-6-15 - 2015 STREET PROJ PW 15-01 & 15-02 Project PW 1501 BITUMINOUS PLANT INSPECTION 10-6-15 - 2015 STREET PROJ PW 15-01 & 15-02 Project PW1502 Wells Fargo 10100 Total _Refer 20 MUELLER, WILLIAM AND SONS _ Cash Payment E 602-49450-224 Street Maint Materials CONCRETE SAND -PARKS LANDSCAPE MATERIAL 72.49 TON Invoice 209247 10/27/2015 Cash Payment E 601-49400-224 Street Maint Materials Invoice 209247 10/27/2015 Cash Payment E 601-49400-224 Street Maint Materials Invoice 209301 10/28/2015 Cash Payment E 602-49450-224 Street Maint Materials Invoice 209301 10/28/2015 Transaction Date 11/18/2015 CONCRETE SAND & RED ROCK 348.51 TON RED ROCK DELIVERY 55.62 TON RED ROCK DELIVERY 55.62 TON Wells Fargo 10100 Total Refer 21 MULCH STORE, THE _ -2900- $25.00 $25.00 $280.81 $280.81 $6,000.00 $6,000.00 -$253.95 $126.98 $126.97 $60.74 $60.74 $121.48 $2,723.31 $2,723.30 $589.58 $589.57 $6,625.76 CITY OF MOUND Payments Current Period: November 2015 11/20/15 8:30 AM Page 5 4 <,. s, y1 n,ouv w +- 1+any,U�.1x.kw-�',.^;,Ui1.u`?A'�,w`°+••F�dX9.YbiV!kidNdYH'U'e2� �3A.dYW�nvbwxtwasrirvmxmu:+riwu,w;ww!arix.;ti .w e..mmmma.,u F Cash Payment E 602-49450-500 Capital Outlay FA 50150 CONTRACTOR MULCH BLEND- $208.00 SUMACH LIFT STATION PROJ- PW 15-04 Invoice 8173648 11/4/2015 Project PW1504 Transaction Date 11/18/2015 Wells Fargo 10100 Total $208.00 Refer 22 NAPA AUTO PARTS - SPRING PAR _ Cash Pa yment E 101-43100-220 Repair/Maint Supply EXHAUST ELBOW- STREET VEHICLE #605 Invoice 959479 10/30/2015 Transaction Date 11/18/2015 Wells Fargo 10100 Total Invoice 804677607001 11/9/2015 PO 24565 23 NEWMAN SIGNS _Refer Cash Payment E 101-43100-226 Sign Repair Materials IN -STREET PED XING-STOP, DURA POST Invoice 804677607001 11/9/2015 PO 24565 SIGN SYSTEMS Invoice 0292249 11/13/2015 $17.99 Transaction Date 11/16/2015 Wells Fargo 10100 Total Refer_ 24 NORLINGS LAKE MINNETONKA LA $131.55 Cash Payment E 401-43114-300 Professional Srvs LANDSCAPE REPAIR- 5550 THREE PTS Cash Payment E 609-49750-200 Office Supplies PRINTER TONER CARTRIDGE & BLVD- 2014 STREET IMPROV PROJ- PW 14- LAMINATING POUCHES- HWS 01 Invoice 30901 10/7/2015 Cash Payment E 401-43114-300 Professional Srvs Invoice 30901 10/7/2015 Cash Payment E 401-43114-300 Professional Srvs Invoice 30901 10/7/2015 Cash Payment E 401-43114-300 Professional Srvs Project PW1401 LANDSCAPE REPAIR- 5330 THREE PTS BLVD- 2014 STREET IMPROV PROJ- PW 14- 01 Project PW1401 LANDSCAPE REPAIR- 5260 THREE PTS BLVD- 2014 STREET IMPROV PROJ- PW 14- 01 Project PW1401 LANDSCAPE REPAIR- 5515 THREE PTS BLVD- 2014 STREET IMPROV PROJ- PW 14- 01 $38.68 $38.68 $1,671.63 $1,671.63 $990.00 $780.00 $402.00 $260.00 Invoice 30901 10/7/2015 Project PW1401 Transaction Date 11/18/2015 Wells Fargo 10100 Total $2,432.00 .26 OFFICE DEPOT _Refer Cash Payment E 101-41920-200 Office Supplies COPY PAPER, 9 X 12 ENVELOPES $14.47 Invoice 804677607001 11/9/2015 PO 24565 Cash Payment E 101-42400-210 Operating Supplies COPY PAPER, 9 X 12 ENVELOPES $99.09 Invoice 804677607001 11/9/2015 PO 24565 Cash Payment E 101-41920-200 Office Supplies ONE REAM RESUME PAPER $17.99 Invoice 804677299001 11/9/2015 PO 24565 _ Transaction Date 11/16/2015 ..n.,...a., ,�,.�,.. .�.,�,........�.�,w Wells Fargo 10100 Total w.,,�.�„„.-.,-�,.�..��,,,...,.,...�..-.,..,,„...,...,,,.....«w...,,,.....w,...�x $131.55 Referw.27 OFFICE DEPOT Cash Payment E 609-49750-200 Office Supplies PRINTER TONER CARTRIDGE & $272.52 LAMINATING POUCHES- HWS Invoice 805535123001 11/11/2015 P023479 Transaction Date 11/18/2015 Wells Fargo 10100 Total $272.52 Refer 25 O-REILLY AUTO PARTS Cash Payment E 222-42260-409 Other Equipment Repair FUSE ASSORTMENT- FIRE DEPT ENGINE $21.48 #29 Invoice 2462-258270 11/7/2015 Transaction Date 11/18/2015 Wells Fargo 10100 Total $21.48 CITY OF MOUND Payments 11/20/15 8:30 AM Page 6 Current Period: November 2015 Refer_ 29 PALM, GREG - Cash Payment E 222-42260-434 Conference & Training MEALS & MILEAGE REIMBURSE G. PALM $143.55 MN STATE FIRE CHIEF CONF DULUTH 10-21 TO 10-24-15 Invoice 112415 11/10/2015 _ Transaction Date 11/18/2015 Wells Fargo 10100 Total $143.55 Refer 28 PEDERSON, GREG Cash Payment E 222-42260-434 Conference & Training MEALS & MILEAGE REIMBURSE G. $229.30 PEDERSON MN STATE FIRE CHIEF CONF DULUTH 10-21 TO 10-24-15 Invoice 112415 11/10/2015 Transaction Date 11/18/2015 .,,..,M.��....�.�..�,...p.., Wells Fargo 10100 Total .,�„�,..�..�,.,.,..�.,..,,w..,�.�.,.�....�...�,..�....�.> �,m�.�.����., $229.30 w...�w� . 30 PREMIUM WATERS INC. _Refer Cash Payment E602-49450-210 Operating Supplies PUB WKS HOT & COLD WATER COOLER $68.85 RENTAL NOV 2015 THRU JAN 2016 Invoice 614851-10-15 10/31/2015 Project 15-3 Cash Payment E 101-41930-210 Operating Supplies CITY HALL HOT & COLD WATER COOLER $68.85 RENTAL NOV 2015 THRU JAN 2016 Invoice 614850-10-15 10/31/2015 Cash Payment E 101-41910-210 Operating Supplies NOV 2015 THRU JAN 2016 HOT & COLD $68.85 WATER COOLER- CENT BLDG Invoice 604558-10-15 10/31/2015 Transaction Date 11/16/2015 .�, Wells Fargo 10100 Tota 206.55 Refer 31 RIDGEVIEW BUSINESS HEALTH _ _ Cash Payment E 602-49450-305 Medical Services HEPATITIS B VACC ADULT 3 DOSE- R. $224.00 PRICH Invoice 5760 11/9/2015 Transaction Date 11/16/2015 Wells Fargo 10100 Total $224.00 Refer 39 SIMPLEX GRINNELL Cash Payment E 222-42260-440 Other Contractual Servic ALARM & DETECTION MONITORING 12-01- $187.50 15 THRU 11-30-16 FIRE DEPT Invoice 78201430 10/27/2015 Cash Payment E 101-41930-440 Other Contractual Servic ALARM & DETECTION MONITORING 12-01- $187.50 15 THRU 11-30-16 CITY HALL Invoice 78201430 10/27/2015 Transaction Date 11/19/2015 Wells Fargo 10100 Total $375.00 SOUTHWEST NEWS MEDIA�� _Refer Cash Payment _33 E 609-49750-340 Advertising DISPLAY AD LAKESHORE WEEKLY NEWS $430.60 10 -6 -15 -AUTUMN LIVING ISSUE Invoice 1828907 10/1/2015 Cash Payment E 609-49750-340 Advertising LINE LISTING LAKESHORE WEEKLY NEWS $10.00 10 -6 -15 -AUTUMN LIVING ISSUE Invoice 1827379 10/6/2015 Cash Payment E 609-49750-340 Advertising FULL PAGE AD LAKESHORE WEEKLY NEWS $980.00 10-27-15 Invoice 1832454 10/27/2015 Transaction Date 11/16/2015 Wells Fargo 10100 Total $1,420.60 ��- Refer 34 SUN PATRIOT NEWSPAPER-CITY��-�-- -2902- CITY OF MOUND Payments Current Period: November 2015 11/20/15 8:30 AM Page 7 Cash Payment E 101-41110-431 Meeting Expense TOWN HALL MEETING NOV 17 2015 AD- 11-7- $117.50 15 Invoice 273977 11/8/2015 Cash Payment E 101-41110-431 Meeting Expense Invoice 277067 11/15/2015 Transaction Date 11/16/2015 Refer _ X37 SUNCRE_ST BUILDERS .n,..,...,M._ Cash Payment G 101-23150 New Construction Escrow Invoice 112415 11/18/2015 Transaction Date 11/19/2015 Refer__- 35 XCEL ENERGYG� Cash Payment E 101-43100-381 Electric Utilities Invoice 477913252 11/3/2015 Transaction Date 11/17/2015 Refer 36 XCEL ENERGY Cash Payment E 101-45200-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 101-45200-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 602-49450-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 101-43100-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 601-49400-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 609-49750-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 101-41930-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 222-42260-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 101-41910-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 285-46388-381 Electric Utilities Invoice 479406263 11/13/2015 Cash Payment E 101-42115-381 Electric Utilities Invoice 479406263 11/13/2015 Transaction Date 11/19/2015 TOWN HALL MEETING NOV 17 2015 AD 11- $117.50 14-15 Wells Fargo 10100 Total $235.00 REFUND NEW CONSTRUCTION ESCROW- $5,000.00 1728 FINCH LANE- BP #2014-00678 SUNCREST BUILDERS Wells Fargo 10100 Total $5,000.00 ELECTRIC SVC 10-03-15 THRU 11-02-15 CITY $4,753.74 OWNED STREET LIGHTS Wells Fargo 10100 Total $4,753.74 ELECTRIC SVC - 9-23-15 to 10-24-15 $192.44 ELECTRIC SVC - 9-23-15 to 10-24-15 $48.01 ELECTRIC SVC - 9-23-15 to 10-24-15 $2,810.53 ELECTRIC SVC -9-23-15 to 10-24-15 $1,759.21 ELECTRIC SVC - 9-23-15 to 10-24-15 $3,543.42 ELECTRIC SVC - 9-23-15 to 10-24-15 $1,648.31 ELECTRIC SVC - 9-23-15 to 10-24-15 $934.89 ELECTRIC SVC - 9-23-15 to 10-24-15 $934.89 ELECTRIC SVC - 9-23-15 to 10-24-15 $967.88 ELECTRIC SVC - 9-23-15 to 10-24-15 $1,274.93 ELECTRIC SVC - 9-23-15 to 10-24-15 $41.83 Wells Fargo 10100 Total $14,156.34 -2903- CITY OF MOUND Payments Current Period: November 2015 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $38,518.43 222 AREA FIRE SERVICES $2,417.73 281 COMMONS DOCKS FUND $5,866.00 285 MOUND HRA $1,274.93 401 GENERAL CAPITAL PROJECTS $8,643.40 601 WATER FUND $6,906.30 602 SEWER FUND $14,985.36 609 MUNICIPAL LIQUOR FUND $3,673.59 $82,285.74 Pre -Written Check $0.00 Checks to be Generated by the Computer $82,285.74 Total $82,285.74 -2904- 11 /20/15 8:30 AM Page 8 Payments Current Period: November 2015 Batch Name 112415HWS User Dollar Amt $122,648.63 Payments Computer Dollar Amt $122,648.63 $0.00 In Balance Refer 13 ALCOHOL AND GAMBLING ENFOR _ Cash Payment E 609-49750-438 Licenses and Taxes 2016 RETAILERS BUYERS CARD FOR Cash Payment E 609-49750-210 Operating Supplies SUPPLIES, BAGS LIQUOR OR WINE Invoice 112415 11/18/2015 SUPPLIES, BAGS Transaction Date 11/1712015 Wells Fargo 10100 Total Refer 1 ARCTIC GLACIER PREMIUM ICE - Cash Payment E 609-49750-255 Misc Merchandise For R ICE Invoice 458532106 11/17/2015 Cash Payment E 609-49750-251 Liquor For Resale Transaction Date 11/17/2015 Due 12/31/2014 Wells Fargo 10100 Total Refer 2 ARTISAN BEER_ COMPANY_ _ _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 3066522 11/12/2015 Cash Payment E 609-49750-251 Liquor For Resale Transaction Date 11/17/2015 Wells Fargo 10100 Total Refer 3 BELLBOY CORPORATION__ _ Cash Payment E 609-49750-210 Operating Supplies SUPPLIES, BAGS Invoice 92973400 11/6/2015 Cash Payment E 609-49750-255 Misc Merchandise For R MDSE- CORKSCREW, STRAWS, PLASTIC FLASKS Invoice 92973400 11/6/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For I MIX Invoice 93011500 11/16/2015 Cash Payment E 609-49750-210 Operating Supplies SUPPLIES, BAGS Invoice 92977200 11/9/2015 Cash Payment E 609-49750-210 Operating Supplies SUPPLIES, BAGS Invoice 93003300 11/13/2015 Transaction Date 11/17/2015 Wells Fargo Refer__— 5 BELLBOY CORPORATION Cash Payment E 609-49750-265 Freight FREIGHT Invoice 50880400 11/6/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 50880400 11/6/2015 Cash Payment E 609-49750-265 Freight FREIGHT Invoice 50987000 11/13/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 50987000 11/13/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 50894700 11/9/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 51004600 11/16/2015 Transaction Date 11/17/2015 Wells Fargo Refer 4 BELLBOY CORPORATION _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT Invoice 50802000 11/2/2015 -2905- 11 /20/15 8:26 AM Page 1 $20.00 $20.00 $127.59 $127.59 $928.70 $928.70 $56.80 $50.50 $19.99 $21.67 $65.62 10100 Total $214.58 $12.30 $666.30 $10.20 $357.70 $2,987.15 $3,704.67 10100 Total $7,738.32 -$91.00 CITY OF MOUND iilf Willa 11/20/15 8:26 AM Page 2 Current Period: November 2015 ,. .. ..... Cash Payment E 609-49750-254 Soft Drinks/Mix For Rasa MIX CODE CX -$412.75 Invoice 50590100CX 10/21/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $405.00 Invoice 50590100CX 10/21/2015 _ Transaction Date 11/17/2015 Wells Fargo 10100 Total -$98.75 Refer 6 BENT BREWSTILLERY _ Cash Payment E 609-49750-252 Beer For Resale Invoice 000759 11/5/2015 Transaction Date 11/17/2015 BEER Wells Fargo Refer BERNICKS BEVERAGES AND VEN _ ---7 Cash Payment E 609-49750-254 Soft Drinks/Mix For Rosa MIX Invoice 257530 11/4/2015 Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 257531 11/4/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX Invoice 260842 11/18/2015 Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 260843 11/18/2015 Transaction Date 11/17/2015 Wells Fargo Refer 8 BLUE SKY MEDIA _ Cash Payment E 609-49750-340 Advertising Invoice 16890 11/18/2015 Cash Payment E 609-49750-340 Advertising Invoice 16890 11/18/2015 10100 $203.32 Total $203.32 $66.80 $863.24 $37.20 $1,161.82 10100 Total $2,129.06 1/2 PAGE HOLIDAY SALE AD SOUTH LAKE BUSINESS DEC 2015 ISSUE 1/2 PAGE PROHIBITION SALE AD SOUTH LAKE BUSINESS DEC 2015 ISSUE Cash Payment E 609-49750-340 Advertising 1/4 PAGE AD SOUTH LAKE BUSINESS - HOMETOWN WELCOME NOV 2015 ISSUE Invoice 16890 11/18/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total Refer 9 BOOM ISLAND BREWING COMPA Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 4667 11/10/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Refer 42 CASTLE DANGER BREWERY Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 4274 11/18/2015 Transaction Date 11/20/2015 Wells Fargo 10100 Refer 10 COCA COLA BOTTLING-MIDWEST���-��� Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa COCA COLA PRODUCTS- MIX Invoice 0108052214 11/10/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa COCA COLA PRODUCTS- MIX Invoice 0108052809 11/17/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Refer 11 DAHLHEIMER BEVERAGE LLC_ _ _ Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 1179675 11/11/2015 -2906 $273.00 $273.00 $168.00 $714.00 $98.00 Total $98.00 $320.00 Total $320.00 $234.80 $200.24 Total $435.04 $646.30 CITY OF MOUND Payments Current Period: November 2015 11/20/15 8:26 AM Page 3 Cash Payment E 609-49750-252 Beer For Resale BEER $391.20 invoice 1179745 11/18/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $160.00 Invoice 111815 11/18/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $1,197.50 12 EXTREME BEVERAGE _Refer_ Cash Payment _ E 609-49750-254 Soft Drinks/Mix For Resa MIX $69.80 Invoice 1304753 11/5/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $104.70 Invoice 1314275 11/19/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $174.50 Refer 14 HOHENSTEINS,_INCORPORATED _ Cash Payment E 609-49750-252 Beer For Resale BEER $1,253.25 Invoice 794701 11/12/2015 Transaction Date 11/17/2015 Wells Fargo - 10100 Total ---�- -�- --- $1,253.25 Refer - - -�- -_- 15 J & N SPECIALTY IMPORTS, LLC-�-_» Cash Payment E 609-49750-253 Wine For Resale WINE $269.52 Invoice 1611 11/13/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $269.52 Refer 17 JJ TAYLOR. DISTRIBUTING MINN - Cash Payment E 609-49750-252 Beer For Resale BEER $55.40 Invoice 2454213 11/4/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $4,408.54 Invoice 2454206 11/4/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $107.00 Invoice 2454276 11/18/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $3,705.97 Invoice 2454275 11/18/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $8,276.91 Refer 16 JJ_TAYLOR. DISTRIBUTING MINN _ Cash Payment E 609-49750-252 Beer For Resale BEER $5,049.16 Invoice 2454244 11/11/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $40.00 Invoice 2454245 11/11/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $73.80 Invoice 1495538 11/11/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $12925 Invoice 2454258 11/13/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $5,292.21 Refer 43 JOHNSON_ BROTHERS LIQUOR Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $5,997.59 Invoice 5307220 11/18/2015 Cash Payment E 609-49750-253 Wine For Resale WINE $4,985.90 Invoice 5307221 11/18/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT -$15.00 Invoice 550967 11/6/2015 -2907- CITY OF MOUND 11/20/158:26 AM Page 4 Payments Current Period: November 2015 Refer 20 MARLIN S TRUCKING DELIVERY Cash Payment E 609-49750-265 Freight Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT 11/2/2015 -$6.93 Invoice 550967 11/6/2015 E 609-49750-265 Freight DELIVERY SVC 11-05-15 HWS $472.70 Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT -$10.67 Invoice 550968 11/6/2015 $34.80 Invoice 31290 11/9/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $10,950.89 Refer 19 JOHNSON BROTHERS LIQUOR _ _ Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX Total $665.55 $33.99 Invoice 5296616 11/4/2015 Cash Payment E 609-49750-265 Freight Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $1,655.75 Invoice 5296613 11/4/2015 11/16/2015 Cash Payment E 609-49750-253 Wine For Resale WINE $3,681.90 Invoice 5296614 11/4/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $43.98 Invoice 5296615 11/4/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $4,459.40 Invoice 5296617 11/4/2015 _--. Transaction Date 1 111 9/2 01 5 ., Wells Fargo 10100 .. ,m......„ Total $9,875.02 ,..."1 A._ Refer _.. . - _ _1" 111 18 JOHNSON BROTHERS LIQUOR _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $982.50 Invoice 5301660 11/11/2015 Cash Payment E 609-49750-253 Wine For Resale WINE $1,636,40 Invoice 5301661 11/11/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $986.72 Invoice 5301662 11/11/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $3,605.62 Refer 20 MARLIN S TRUCKING DELIVERY Cash Payment E 609-49750-265 Freight DELIVERY SVC 11-02-15 HWS $34,80 Invoice 31264 11/2/2015 _... Cash Payment E 609-49750-265 Freight DELIVERY SVC 11-05-15 HWS $472.70 Invoice 31282 11/5/2015 _ Cash Payment E 609-49750-265 Freight DELIVERY SVC 11-09-15 HWS $34.80 Invoice 31290 11/9/2015 Cash Payment E 609-49750-265 Freight DELIVERY SVC 11-12-15 HWS $123.25 Invoice 31306 11/12/2015 _ Transaction Date 11/17/2015 Wells Fargo 10100 Total $665.55 Refer 21 MINNESTALGIA WINERY Cash Payment E 609-49750-253 Wine For Resale WINE $165.00 Invoice 4485 11/4/2015 _... Transaction Date 11/17/2015 Wells Fargo 10100 - Total $165.00 Refer 22 PAUSTIS AND SONS WINE COMPA _ _ Cash Payment E 609-49750-253 Wine For Resale WINE $819,00 Invoice 8522818 11/9/2015 Cash Payment E 609-49750-265 Freight FREIGHT $17.50 Invoice 8522818 11/9/2015 Cash Payment E 609-49750-253 Wine For Resale WINE $2,319,48 Invoice 8523768 11/16/2015 Cash Payment E 609-49750-265 Freight FREIr'2T�08_ $41,25 Invoice 8523768 11/16/2015 CITY OF MOUND 11/20/158:26 AM Page 5 Payments Current Period: November 2015 .., - .w, ,, x ...,, ,, ,. mnnv w..-,..«,,, iSs +.,ti, ,,%& 1 0t-`.,,,2,1/-aQ lw.TGa1 aW\\.a,'a"dU,i'^u'.i1v�S% Transaction Date 11/17/2015 Wells Fargo 10100 Total $3,197.23 Refer 44 PHILLIPS WINE AND SPIRITS, INC Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 1344375 $1,477.30 Invoice 2884909 11/18/2015 E 609-49750-251 Liquor For Resale LIQUOR Invoice 1344376 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR 11/17/2015 $626.80 Invoice 2884908 11/18/2015 _ Cash Payment E 609-49750-253 Wine For Resale Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT -$35,00 Invoice 216450 11118/2015 Invoice 1346806 11/12/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $2,069.10 Refer_ 24 PHILLIPS_WINEAND SPIRITS INC��� E 609-49750-253 Wine For Resale WINE Invoice 1349265 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR E 609-49750-251 Liquor For Resale $563.75 Invoice 2881105 11/11/2015 Transaction Date 11/17/2015 Cash Payment E 609-49750-253 Wine For Resale WINE $216.00 Invoice 2881106 11/11/2015 Invoice 930068 11/6/2015 --- _Transaction Transaction Date 11/17/2015 Wells Fargo 10100 Total $779.75 Refer 23 PHILLIPS WINE AND SPIRITS INC _ Cash Payment E 609-49750-253 Wine For Resale WINE $1,123.65 Invoice 2877571 11/4/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $4,434.05 Invoice 2877570 11/4/2015 Transaction Date 11/17/2015 Wells Fargo 10100, Total $5,557.70 Refer PRIME ADVERTISING & DESIGN IN _ __38 Cash Payment G 609-15500 Prepaid Items HWS 2016 WEB DEVELOPMENT $11,457.00 Invoice 52079 11/11/2015 Dat- Transaction Date 11/19/2015 ., ...,r, ,..... Wells Faro ells . 9..„.„. 10100 ...0100. Total $1 1,457.00 e .action oato� .11/19201 _ ..,-...,<. 9fi .gni/THERN WINE & SPIRITS OF M Cash Payment E 609-49750-253 Wine For Resale Wlrvt Invoice 1344375 11/5/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 1344376 11/5/2015 Transaction Date 11/17/2015 Wells Fargo Refer 26 SOUTHERN WINE & SPIRITS OF M _ Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 1346805 11/12/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 1346806 11/12/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT Invoice 9067965 11/13/2015 Cash Payment E 609-49750-253 Wine For Resale WINE Invoice 1349265 11/19/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR Invoice 1349264 11/19/2015 Transaction Date 11/17/2015 Wells Fargo Refer 27 THORPE_DISTRIBUTING COMPAN Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 930068 11/6/2015 -2909- $6,558.00 $992.48 10100 Total $7,550.48 $500.00 $1,558.64 -$51.75 $1,138.00 $893.05 10100 Total $4,037.94 $445.00 CITY OF MOUND 11/20/158:26 AM Page 6 Payments Refer 30 VINOCOPIA, INCORPORATED Cash Payment Current Period: November 2015 LIQUOR $464.91 .. ,.. 'a ' ", . , .... ,. �, .,.. ., a. ,-.,� il t M1) �. Z, .�,a�`i•M1�+'wtta1�'vwS/ir .ti,3,..izx, uw m, s , am it � i,. � ak ) tC,:w .+ ., ,t, .. Y;1 s, �.7y".,.,LL.:.3Y;,'b Cash Payment E 609-49750-252 Beer For Resale BEER FREIGHT $70.20 Invoice 930069 11/6/2015 Cash Payment Cash Payment E 609-49750-252 Beer For Resale BEER Invoice 0137046 $2,244.74 Invoice 991067 11/17/2015 Cash Payment E 609-49750-265 Freight FREIGHT Cash Payment E 609-49750-252 Beer For Resale BEER $172.75 Invoice 930302 11/10/2015 $120.00 Invoice 0137047 11/5/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX E 609-49750-265 Freight $30.00 Invoice 930302 11/10/2015 11/5/2015 Transaction Date 11/17/2015 Wells Fargo �-� �. F.ww w. 10100 Total $2,962.69 —1- 11-1-1- Refer 28 THORPEDISTRIBUTING COMPAN Cash Payment E 609-49750-252 Beer For Resale BEER $3,383.90 Invoice 930304 11/10/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $275.00 Invoice 992137 11/12/2015 --- Transaction Date 11/17/2015 Wells Fargo 10100 Total $3,658.90 Refer 29 TKO WINES, INC. _ Cash Payment E 609-49750-253 Wine For Resale WINE $158.40 Invoice 2514 11/13/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $158.40 Refer-�� 31 VINOCOPIA, INCORPORATED Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $173.00 Invoice 0137656 11/12/2015 Cash Payment E 609-49750-265 Freight FREIGHT $2.50 Invoice 0137656 11/12/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa SODA $24.00 Invoice 0137655 11/12/2015 Cash Payment E 609-49750-265 Freight FREIGHT $2.50 Invoice 0137655 11/12/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $324.50 Invoice 0137183 11/6/2015 Cash Payment E 609-49750-265 Freight FREIGHT $5.00 Invoice 0137183 11/6/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $531.50 Refer 30 VINOCOPIA, INCORPORATED Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $464.91 Invoice 0137045 11/5/2015 Cash Payment E 609-49750-265 Freight FREIGHT $4.50 Invoice 0137045 11/5/2015 Cash Payment E 609-49750-253 Wine For Resale WINE $545.00 Invoice 0137046 11/5/2015 Cash Payment E 609-49750-265 Freight FREIGHT $7.50 Invoice 0137046 11/5/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa SODA $120.00 Invoice 0137047 11/5/2015 Cash Payment E 609-49750-265 Freight FREIGHT $9.00 Invoice 0137047 11/5/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT -$171.25 Invoice 0136794 10/30/2015 _2910_ CITY OF MOUND Payments 11/20/15 8:26 AM Page 7 Refer 34 WIRTZ BEVERAGE MN BEER Cash Payment E 609-49750-252 Beer For Resale Current Period: November 2015 $297.00 Invoice 1090487147 11/4/2015 Cash Payment E 609-49750-265 Freight FREIGHT CREDIT -$2.00 Invoice 0136794 10/30/2015 Cash Payment E 609-49750-252 Beer For Resale BEER Transaction Date 11/17/2015 .w Wells Fargo 10100 Total $977.66 Refer ,..32 WINE COMPANY BEER $149.00 Cash Payment E 609-49750-253 Wine For Resale WINE $236.00 Invoice 408672 11/5/2015 Invoice 1090492965 11/18/2015 Cash Payment E 609-49750-265 Freight FREIGHT BEER $4.20 Invoice 408672 11/5/2015 Cash Payment E 609-49750-253 Wine For Resale WINE $88.00 Invoice 409334 11/12/2015 Cash Payment E 609-49750-253 Wine For Resale WINE Cash Payment E 609-49750-265 Freight FREIGHT $4.20 Invoice 409334 11/12/2015 LIQUOR $576.59 _ Transaction Date 11/17/2015 Wells Fargo 10100 Total $332.40 Refer 33 WINE MERCHANTS Invoice 2080111549 10/21/2015 _ Cash Payment E 609-49750-253 Wine For Resale WINE Wells Fargo 10100 $278.00 Invoice 7055181 11/11/2015 - Cash Payment E 609-49750-253 Wine For Resale WINE $2,540.64 Invoice 7054167 11/4/2015 Invoice 1080400266 11/19/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $23.00 Invoice 7055182 11/11/2015 Cash Payment E 609-49750-253 Wine For Resale WINE $2,709.00 Invoice 7056292 11/18/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $5,550.64 Refer 34 WIRTZ BEVERAGE MN BEER Cash Payment E 609-49750-252 Beer For Resale BEER $297.00 Invoice 1090487147 11/4/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $2,844.65 Invoice 1090487146 11/4/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $3,678.12 Invoice 1090489869 11/11/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $149.00 Invoice 1090488027 11/5/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $5,722.40 Invoice 1090492965 11/18/2015 Cash Payment E 609-49750-252 Beer For Resale BEER $129.00 Invoice 1090492966 11/18/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $12,820.17 Refer 36 WIRTZ BEVERAGE MN WINE SPIRI Cash Payment E 609-49750-253 Wine For Resale WINE $640.00 Invoice 1080397322 11/12/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $576.59 Invoice 1080397321 11/12/2015 Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT -$10.00 Invoice 2080111549 10/21/2015 Transaction Date 11/17/2015 Wells Fargo 10100 Total $1,206.59 Refer 45 WIRTZ BEVERAGE MN WINE SPIRI - _ Cash Payment E 609-49750-253 Wine For Resale WINE $288.00 _2911- Invoice 1080400266 11/19/2015 CITY OF MOUND 11/20/158:26 AM Page 8 Payments Current Period: November 2015 hC'a..n1`imiiwa"Sia. Sv.v=1'dw:�„�wvu,.4. w, V V�tii�'r4¢,wal„ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $1,510.32 Invoice 1080400265 11/19/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $55.00 Invoice 1080400267 11/19/2015 -- Transaction Date 11/17/2015 Wells Fargo 10100 Total $1,853.32 Refer 35 WIR'TZ BEVERAGE MN WINE SPIRT _ _ Cash Payment E 609-49750-253 Wine For Resale WINE $2,250.14 Invoice 1080394241 11/5/2015 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $781.18 Invoice 1080394239 11/5/2015 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $25.51 Invoice 1080394240 11/5/2015 Transaction Date 11/17/2015 Wells Fargo 10100 —1-1-1—...,.�,m,.,,� ,--,_.....,. ..�,1-- �-11,111-1----,.-..m., Total $3,056.83 ....,�. 37 Z_WINES_USA LLC _Refer Cash Payment E 609-49750-253 Wine For Resale WINE $327.00 Invoice 16285 11/4/2015 Cash Payment E 609-49750-265 Freight FREIGHT $7.50 Invoice 16285 11/4/2015 Transaction Date 11/19/2015 Wells Fargo 10100 Total $334.50 Fund Summary 10100 Wells Fargo 609 MUNICIPAL LIQUOR FUND $122,648.63 $122,648.63 Pre -Written Check $0.00 Checks to be Generated by the Computer $122,648.63 Total $122,648.63 -2912- CITY OF MOUND Payments Current Period: October 2015 Batch Name OCT15ELANCC User DollarAmt $2,892.37 Payments Computer Dollar Amt $2,892.37 $0.00 In Balance Refer _ 10 ELAN CREDIT_CARD _ Cash Payment E 101-41500-434 Conference & Training N. IVERSON LODGING GFOA CONF. ALEXANDRIA 9-24-15 Invoice 102315 9/23/2015 Cash Payment E 222-42260-434 Conference & Training Invoice 102315 9/21/2015 Cash Payment G 222-22801 Deposits/Escrow Invoice 102315 9/21/2015 Cash Payment E 222-42260-434 Conference & Training Invoice 102315 9/22/2015 Cash Payment E 222-42260-210 Operating Supplies DELTA AIRFARE -VOL CHIEF OFFICER SYMPOSIUM ANNUAL CONF - NOV 11 THRU 11-14-15- FLORIDA, - G. PALM DELTA AIRFARE- FLORIDA -SPOUSE- C. PALM --REIMBURSED CK #15433 11-10-15 SHERATON HOTEL LODGING -VOL CHIEF OFFICER SYMPOSIUM ANNUAL CONF - NOV 11 THRU 11-14-15- FLORIDA, - G. PEDERSON AMAZON, COM -CHARGING CABLES & ADAPTERS FOR SAMSUNG GALAXY & I PHONE- FIRE DEPT Invoice 102315 9/28/2015 Cash Payment E 222-42260-433 Dues and Subscriptions MINN FIRE SVC CERT BOARD- FIREMEN ANNUAL RE=CERTIFICATION Invoice 102315 9/24/2015 Cash Payment E 222-42260-216 Cleaning Supplies AMAZON.COM- CAR QUAD 10" BRUSH HEAD- FIRE DEPT Invoice 102315 9/30/2015 Cash Payment E 222-42260-409 Other Equipment Repair L & M SUPPLY -PARK RAPIDS -STARTER ASSEMBLY- FIRE DEPT Invoice 102315 9/30/2015 Cash Payment E 222-42260-216 Cleaning Supplies Invoice 102315 9/30/2015 Cash Payment E 222-42260-210 Operating Supplies Invoice 102315 9/30/2015 Cash Payment E 222-42260-210 Operating Supplies Invoice 102315 10/1/2015 Cash Payment E 222-42260-216 Cleaning Supplies Invoice 102315 9/30/2015 Cash Payment E 222-42260-200 Office Supplies Invoice 102315 10/3/2015 Cash Payment E 222-42260-210 Operating Supplies Invoice 102315 10/4/2015 Cash Payment E 222-42260-216 Cleaning Supplies Invoice 102315 10/2/2015 AMAZON.COM- 11" SOFT & DRY WATER BLADES- T -BAR- WIPERS- FIRE DEPT AMAZON.COM- NETWORK STEREO RECEIVER BLACK- FIRE DEPT AMAZON.COM- OFFICE CHAIR CASTER WHEELS- FIRE DEPT AMAZON.COM- CLEANING SUPPLIES - PAPER TOWELS, SPRAY BOTTLES- FIRE DEPT AMAZON.COM- MOBILE STAND FOR CPU - FIRE DEPT AMAZON.COM- HEAVY DUTY RETRACTABLE CORD REEL- FIRE DEPT AMAZON.COM- NEUTRAL PH FLOOR CLEANER CONCENTRATE- FIRE DEPT -2913- 11/20/15 9:42 AM Page 1 $231.92 $352.20 $352.20 $179.00 $14.98 $240.00 $55.76 $89.56 $75.54 $299.00 $10.99 $104.59 $16.06 $210.52 $36.36 CITY OF MOUND Payments Current Period: October 2015 11/20/15 9:42 AM Page 2 ,. ..,,• ,,, ,. ...... � .. ",.. S a ti 1:�,itvri�%r1G1l�r�iiUv�'��.�'`�1'X"�t3`,�4'm�';1t'"'"�'4.Va,`�du"zut:2iVi"3rikf Cash Payment E 602-49450-434 Conference & Training FUEL- KOEHNENS BP- AMERICAN $31.54 WATERWORKS CONF- DULUTH SEPT 2015-- R.HANSON Invoice 102315 9/25/2015 Project 15-3 Cash Payment E 601-49400-434 Conference & Training THE SUITES HOTEL -DULUTH- LODGING- $355.29 AMERICAN WATERWORKS CONE. SEPT 15- 18 2015 R. HANSON Invoice 102315 9/18/2015 Cash Payment E 601-49400-434 Conference & Training Invoice 102315 9/17/2015 Transaction Date 1 111 7/2 01 5 Fund Summary 101 GENERAL FUND 222 AREA FIRE SERVICES 601 WATER FUND 602 SEWER FUND THE SUITES HOTEL -DULUTH- LODGING- $236.86 AMERICAN WATERWORKS CONF. SEPT 15- 18 2015 L. GIESE Wells Fargo 10100 10100 Wells Fargo $231.92 $2,036.76 $592.15 $31.54 $2,892.37 Pre -Written Check $0.00 Checks to be Generated by the Computer $2,892.37 Total $2,892.37 -2914- Total $2,892.37 MOUND CITY COUNCIL MINUTES NOVEMBER 17, 2015 The City Council of the City of Mound, Hennepin County, Minnesota, met in special session on Tuesday, November 17, 2015, at 6:30 p.m. in the council chambers of the Centennial Building. Members present: Mayor Mark Wegscheid; Council Members Kelli Gillispie, Ray Salazar, Heidi Gesch, and Jennifer Peterson Others present: Interim City Manager Bob Derus, Community Development Director Sarah Smith, Public Works Director Eric Hoversten, Public Works Superintendent Ray Hanson, Finance Director/Clerk/Treasurer Catherine Pausche, Dr. Pam Myers, Jim Dolan, David Goode, John McKinley, Jack Evans, Jim Dustrude, Troy Koopman, Ron Hendley, Bob Koegler, Dean Fleming, Rodney Beystrom, Joe Bruns, Katie Morford, Pat Gorman, Stacy Gorman, John Beise, and Kristin Beise. 1. Meet and Greet Public spoke with Council Members and Staff. 2. Open meeting Mayor Wegscheid called the Special Meeting Town Hall to order at 7:00 p.m. 3. Approve Agenda MOTION by Salazar, seconded by Gesch, to approve the agenda. All voted in favor. Motion carried. 9 Mayor Wegscheid thanked the public for attending and providing their perspective and input on what the public is looking for in a City Manager. Wegscheid listed a number of highlights of recent accomplishments of city departments. Joe Bruns, 2630 Settler Circle, asked when Westedge Boulevard will be redone and Hoversten said it will be done in cooperation with Met Council work on County Road 44 and the upgrades to the Met Council facility on Westedge. Mayor Wegscheid offered Community Development highlights and an explanation about development in Mound. Wegscheid stated Mound needed development of buildings in the City to attract small businesses. He stated there is development interest in Mound and multiple projects are being discussed. Mayor Wegscheid praised the work of the Mound Fire Department for the high quality and ability to attract and retain volunteers. Mayor Wegscheid noted that the bonds for the liquor store and public safety facilities will mature by 2022 which will free up funds for tax relief and other priorities. Mayor Wegscheid stated that Aeon, a non-profit, will be taking over the ownership of Indian Knoll Manor. John McKinley, 5948 Hillcrest Road, asked for the Mayor to clarify if the City would be giving up ownership of Indian Knoll Manor. Pausche said yes, that HUD has created a program that allows the transfer of ownership to a qualified non-profit that 2915- streamlines the administration, provides additional funds for improvements, while keeping the rent formula for the residents the same, noting that it is a win/win. Pausche noted the City is not allowed to profit from a sale because HUD funded the construction and ongoing maintenance of the building. Mayor Wegscheid stated the Council is looking at everything and taking a fresh view of the City Manager hiring process and is interested in hearing residents' perspectives as the Council makes a decision on the position. Mayor Wegscheid introduced Interim City Manager Bob Derus. 5. Interim City Manager tion uerus - overview or Wly manager mmng rrucess Derus gave an overview of the hiring process, key responsibilities and attributes of a City Manager and why Mound is an attractive job. 6. Question & Answer Session A comment card was read which asked how to develop our beautiful port and if the City could change the name of Auditors Road. Another comment card said the City should promote our school district and City more as the commenter believes our city and are even better than others like Wayzata and Excelsior. Mayor Wegscheid asked John Beise as a business owner what he looks for in a City Manager. Beise, 3124 Tuxedo Blvd., said a strong understanding of the need for redevelopment and focus on the business community and filling open storefronts. Mayor Wegscheid said one of the challenges is although the lake attracts interest, it is also an obstacle, because national developers look for the number of "rooftops" or density to support their business. Wegscheid said the City is working with a developer which looks for smaller businesses that are not as dependent on population. Gillispie also mentioned the City is not served by a major highway which has been noted as a concern of national developers. Wegscheid said that the lack of chain type development is also what makes Mound unique and provides the City the opportunity to attract smaller businesses which can create a unique personality for the City and attract surrounding community residents to Mound. Mayor Wegscheid asked for the qualities of a City Manager that people think are important. A speaker stated that Mound is diverse, affordable, and open and it makes it unique compared to a City like Minnetonka Beach which is less diverse. Rodney Beystrom, 4466 Denbigh Road, said he participated in a rental licensing task force and he thinks other communities benefited from such programs by increasing the housing stock and improving community safety and housing quality. Mayor Wegscheid said there are regulations on the books which need to be enforced more vigorously before the City adds more housing regulations. Wegscheid noted that a new Field Officer started in the past year and has been more diligent than in the past. Gillispie said there is not a way to determine which properties are rentals and the City is working with the County to determine what information they have available before implementing more regulations. Beystrom stated he works in a northern suburb and what they have found out -2916- was that many properties which were classified as homestead through the County were being rented out. Beystrom stated a rental housing program is something the Council should think about starting. Ron Hendley, 2611 Setter Circle, said he moved to Mound in 1993 after finding the City by going to garage sales. What attracted him was that it was a nice, quiet community and he feels that is still true today. Henley said he doesn't mind paying taxes because of how nice the community is, including the peace and quiet other communities don't have. Wegscheid said he is happy the developers the City is talking to are looking to create affordable space so locals can consider opening a store front in the City. Jim Dustrude, 2001 Arbor Lane, said he loves the scenic back roads that lead into town. A recent guest of his to the City noted that Shoreline Drive could be improved to make it more appealing to developers and visitors. Dustrude said he loves the City of Plymouth moto of "Adding Quality to Life." Pam Meyers, 5341 Maywood Road, Westonka Historical Society Board Member, and former Superintendent of Westonka Public Schools, noted the multi -generations of residents in the area who are very proud of where they come from and where they live. John McKinley stated the new City Manager has to be able to garner the respect of all city employees. 7. Adjourn MOTION by Gesch, seconded by Salazar, to adjourn at 7:46 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk Mayor Mark Wegscheid -2917- ADMIN POLICY - VACATION OF PUBLIC LANDS LEADING TO PUBLIC WATER Original Adoption: xx/xx/xx Reviewed/Updated: TBD Reference No. ADMIN -003 Purpose and Scope - This policy is intended for situations where the City has been asked to vacate or release, sell or convey city -owned public lands, including roads, streets, alleys, fire lanes, public easements that abut commons, park, road or street right of way which extends to or terminates at public waters. The city council makes the following findings of fact: a. Specifically, road accesses provide access to Commons or similar type property that extend to public water including Lake Minnetonka and is counted in the City's overall shoreline count for the City dock program's license with the Lake Minnetonka Conservation District (LMCD). b. Road accesses or similar rights of way or easements are used by neighborhoods and by the general public to gain access to public waters, including, but not limited to Lake Minnetonka. C. Platted roads or similar property (i.e, park, commons, etc.) that may not be currently improved, may be needed at some time in the future for right -of -right or utilities construction corridor purposes. d. The Minnesota DNR typically supports that public access to public water be maintained for current and future overall enjoyment by the general public. e. The public benefit of putting property back on the tax rolls is a high threshold and often the parcels are not buildable/sufficient size to for redevelopment without additional variances. f. The City Council recognizes that significant time and resources can be devoted to these requests by the applicant. For these reasons, the City Council disfavors requests to vacate, release, sell, or convey city - owned public lands. The City of Mound desires to maintain these types of properties for the overall public good of the City including maintaining the City's dock program and to provide for current and future public access to and use of public water. This policy does not prohibit an application made pursuant to the provisions in Minnesota Statutes Section 412.851. -2918- d _rm ofrAAL Mourao.__.. EXECUTIVE SUMMARY TO: FROM: DATE: PLANNING CASE NO. SUBJECT: APPLICANT: LOCATION: COMPREHENSIVE PLAN ZONING: Honorable Mayor and City Council Sarah Smith, Community Development Director November 19, 2015 15-19 Variance —side setbacks and hardcover Todd Courneya 1989 Lakeside Lane (PID No. 18-117-23-23-0077) Low Density Residential R-1 Single Family Residential SUMMARY The applicant, Todd Courneya, submitted a variance requesting approval to allow one six (6) foot side setback and 40 percent hardcover for the property at 1989 Lakeside Lane, as allowed for a lot of record. The applicant also requested variance approval for a zero (0) foot side setback to accommodate a future addition on the east side of the house abutting Beachwood Place. The required setback on the east side is 10 feet. PROJECT DETAILS Details about the property and variance request are contained in Planning Report No. 15-19 and the application and supporting materials which have been included as attachments. PLANNING COMMISSION REVIEW AND RECOMMENDATION The Planning Commission reviewed this case at their November 3, 2015 meeting. Staff recommendation was for approval of the six (6) foot west side setback and 40 percent hardcover variances. However, Staff recommended denial of the requested variance of the zero (0) foot east side setback because the variance criteria, including whether the variance had been minimized, were not being met because project plans are not yet available. Based on its review, the Planning Commission voted to recommend approval of both Staff recommendations. -2919- NEW INFORMATION Following the Planning Commission meeting, the applicant withdrew his request for a zero (0) foot east side setback. Therefore, the Resolution that has been prepared is for Council approval of the variance to allow a six (6) foot west side setback and 40 percent hardcover. P copy of the draft minutes from the November 3rd meeting have been provided for your reference. ADDITIONAL COMMENTS The City of Mound, on November 17, 2015, executed a 60 -day extension for action on the submitted variance application as provided by M.S. 15.99. With the extension, the City's "new" deadline for action is on or around January 21, 2016. • On November 19, 2015, a letter was sent to abutting property owners, per Hennepin County tax records, that the variance was being included on the consent agenda for consideration by the City Council at the November 24th meeting. -2920- RESOLUTION NO. IS -- RESOLUTION APPROVING VARIANCES TO ALLOW SIX (6) FOOT WEST SIDE SETBACK AND 40 PERCENT HARDCOVER FOR 1989 LAKESIDE LANE PLANNING CASE NO. 15-19 PID No. 18-117-23-23-0077 WHEREAS, the applicant, Todd Courneya, is requesting variance approval to allow a six (6) foot west side setback, a zero (0) foot east side setback to unimproved Beachside Lane and 40 percent hardcover for a future addition to the home at 1989 Lakeside Lane; and WHEREAS, the subject property is described as Lot 1, Block 11, Shadywood Point; and WHEREAS, the property is zoned R-1 Single -Family Residential; and WHEREAS, the property at 1989 Lakeside Lane is located on the south side of Lakeside Lane and has frontage on Lake Minnetonka. It abuts Beachwood Lane, which is unimproved, on the east side; and WHEREAS, a minor subdivision was approved in 2003 and involved a shifting of the interior lot line to the east between Lot 1 and Lot 2, as originally platted, to create two (2) lots. The subdivision also included variance approval to allow a 10 -foot setback on the east side of the subject lot abutting Beachwood Lane; and WHEREAS, a new house was constructed on the subject property at 1989 Lakeside Lane in 2003; and WHEREAS, it was discovered around the time the subject property at 1989 Lakeside Lane was sold, that the resolution recorded for the minor subdivision separated the lots to their original platted lot lines for Lot 1 and Lot 2; and WHEREAS, the applicant is requesting lot of record setback assignment for the subject lot which would allow for one setback to be six (6) feet and 40 percent due to the practical difficulty resulting from a recording error. Variance approval to allow a zero (0) foot east side setback is also requested; and WHEREAS, the City Code requires a minimum setback of ten (10) feet from an unimproved road, exceeding 15 feet in width, which means the required setback on the east side is ten (10) feet and requires the west side setback to be six (6) feet, if the requested variance to allow lot of record status is approved; and -2921- WHEREAS, City Code Section 129-39 (a) outlines the criteria for granting variances which is provided below: (a) Criteria. A variance to the provisions of this chapter may be granted, but is not mandated, to provide relief to the landowner in those zones where this chapter imposes practical difficulties to the property owner in the use of the owner's land. No use variances may be granted. A variance may be granted only in the event that the following circumstances exist: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 129-2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. (3) The variance requested is the minimum variance which would alleviate the practical difficulty. (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. ; and WHEREAS, according to City Code Sec. 129-2, "Practical Difficulties" is defined as follows: Practical Difficulties, as used in conjunction with a variance, means that (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. and WHEREAS, details regarding the request are contained in the Planning Report No. 15- 19 and the applicant's submitted materials; and WHEREAS, Staff recommended variance approval to allow for the west setback to be six (6) feet and hardcover up to 40 percent, as allowed for a lot of record, subject to conditions, but denial of the zero (0) foot variance for the east side of the subject lot abutting unimproved Beachwood Lane; and -2922- WHEREAS, the requested variance application was reviewed by the Planning Commission at a meeting held on November 3, 2015 who voted to recommend Council approval of the requested variances to allow the west side setback to be six (6) feet and for 40 percent hardcover, subject to conditions, as recommended by Staff due to the practical difficulty; and WHEREAS, the Planning Commission voted to recommend denial of the requested variance for a zero (0) foot east side setback because the variance criteria in City Code Sec. 129-39 had not been met; and WHEREAS, the variance application was submitted on September 24, 2015. Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to approve or deny the land use request unless an extension is executed by the City in accordance with state rules. Minnesota Statutes 645.15 sets forth the procedures for determining "Day 1" for the purpose of application of the 60 -day rule and was determined to be September 25, 2015. The City's deadline for action on the application was November 22, 2015 and the City, on November 17, 2015, executed a 60 -day extension for action, as allowed by Minnesota Statutes 15.99, Subd. 3 (f). With the extension, the City's current deadline for action on the variance application is on or around January 21, 2016; and WHEREAS, on November 19, 2015, the City received written acknowledgement that the variance request for the zero (0) foot east side setback was being withdrawn; and. WHEREAS, the City Council reviewed the variance application at its November 24, 2015 meeting and determined that approval to allow a west side setback of six (6) feet and hardcover up to 40 percent would allow the property to be used in a reasonable manner; and WHEREAS, the City Council's decision on the variance application was made within timeframe established in Minnesota Statutes 15.99; and WHEREAS, in granting approval, the City Council hereby makes the following findings of fact: 1. The criteria included City Code Section 129-39 (a) are met. 2. The variance is requested due to circumstances unique to the property. 3. The recording error that resulted in the lots being returned to their original platted configuration is not due to circumstances created by the property owner. 4. The request is reasonable and will not adversely affect or alter the essential character of the neighborhood. -2923- 5. Lot 1 is an original platted lot. Approval of a waiver of platting allows the lots to retain lot of record status following a change to the City Code that took place after approval of the minor subdivision. Application of the lot of record regulations to the subject lot, for a waiver of platting, allows for one setback to be six (6) feet (for lot width between 40 feet and 79 feet) and hardcover up to 40 percent. WHEREAS, the City Council does hereby approve the variance application, subject to the following conditions: 1. Applicant shall be responsible for payment of all costs associated with the land use request. 2. No future approval of any development plans and/or building permits is included as part of this action in the event the variance is approved. 3. Applicant shall submit all required information upon submittal of the building permit application. 4. Applicant shall be responsible for procurement of any and/or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 5. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. 6. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. 7, Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodplain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant will be required to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. 8. All new construction shall take place at or above the Regulatory Flood Protection Elevation (RFPE) or 3 feet above a wetland. The 100 -year floodplain elevation is 931.0 The RFPE for Lake Minnetonka is 933.0. -2924- 9. The 100 -year elevation for the MCWD is 931.5. No site alteration or fill activities can take place at or below the 931.5 elevation unless a floodplain permit is approved by the MCWD. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby approve the variances for the following legally described property: Lot 1, Block 11, Shadywood Point Hennepin County, Minnesota Adopted by the City Council this 24th day of November, 2015 Attest: Catherine Pausche, Clerk Mark Wegschied, Mayor -2925- MINUTE EXCERPTS NOVEMBER 3,2015 Vice Chair Goode called the meeting to order at 8:00 pm. ROLL CALL Members present: Vice Chair David Goode; Commissioners Jason Baker, Jeffrey Bergquist, Bill Stone, and Jennifer Peterson. Members absent: Cindy Penner, Pete Wiechert, Jameson Smieja, and Doug Gawtry. Staff present: Community Development Director Sarah Smith, Consultant Planner Rita Trapp, and Secretary Jill Norlander. Members of the public: Jasmine George -Brooks (2363 Robin La), Marlene Graham (2363 Robin La), John Mundt (1737 Canary La), Mike & Jack Laurance (141 Peavy La, Wayzata), Jimmy Brand (1724 Canary La), Rodd Courneya (1989 Lakeside La) BOARD OF APPEALS Planning Case No. 15-19 Variance 1989 Lakeside Lane Applicant: Todd Courneya The applicant is requesting variance approval to allow one six foot side setback and 40 percent hardcover for the property. A variance is also requested for a zero foot side setback to accommodate a future addition on the east side of the house. The property includes a single-family home that was constructed in 2004 by a former owner. The property at 1989 Lakeside Lane is located on the south side of Lakeside Lane and has frontage on Lake Minnetonka. This lot was part of a minor subdivision approved in 2003. The subdivision involved a shifting of the interior lot line to the east between the neighboring lot (1975) to create 2 lots. The subdivision also included variance approval for the subject lot to allow a 10 -foot setback from Beachwood Lane. During recording, an error was made that returned the lots to their original configuration. Due to the hardship created by this error, a variance was granted in 2015 for 1975 Lakeside Lane to allow for 6 -foot setbacks and 40 percent hardcover. Staff recommends approval of the 6 -foot side setback and 40 percent hardcover; however, not for the zero foot side setback. Todd Courneya (1989 Lakeside Lane) is looking for the same treatment as the neighboring lot and, with how close the houses are, the zero setback would make an addition less impactful. Internally the request for the east side makes a lot of sense. -2926- Discussion Vice Chair Goode summarized the recommendations. No attendees wished to be heard. MOTION by Baker, second by Bergquist, to recommend approval of the 6 -foot variance and 40 percent hardcover with staff recommendations 1-9 and findings of fact 1-5. MOTION carried unanimously. MOTION by Baker, second by Peterson, to recommend denial of the east side 0 -foot variance with findings of fact 1-3. MOTION carried unanimously. -2927- Information Received from Applicant on November 19, 2015 Please remove the request for the 0' setback on the east side of our property. Keep the request to just the lot of record status Todd & Mysti Courneya 952.221.6464 -2928- Ut`U 7FTIVITNR�.� 0 Planning Commission Sarah Smith, Community Development Director Rita Trapp, Consultant Planner October 29, 2015 15-19 Variance — side setbacks and hardcover Todd Courneya 1989 Lakeside Lane (PID No. 18-117-23-23-0077) Low Density Residential R-1 Single Family Residential BACKGROUND The applicant, Todd Courneya, is requesting variance approval to allow one six (6) foot side setback and 40 percent hardcover for the property at 1989 Lakeside Lane, as allowed for a lot of record. The applicant is also requesting a variance for a zero (0) foot side setback to accommodate a future addition on the east side of the house abutting Beachwood Place. The required setback on the east side is 10 feet. The property includes a single-family home that was constructed in 2004 by a former owner. The applicant purchased the lot in 2011 according to information from the Hennepin County website. The requested variance is to accommodate a future addition on the east side of the house which would have a zero setback to the east line abutting Beachwood Place which is a 60 foot, undeveloped ROW that extends to Lake Minnetonka. The property at 1989 Lakeside Lane (Lot 1) is located on the south side of Lakeside Lane and has frontage on Lake Minnetonka. Lot 1 abuts Beachwood Place (unimproved) on its east side and abuts Lot 2 on its west side. The lot was part of a minor subdivision approved in 2003 that involved Lots 1 and 2, Block 11, Shadywood Point, which were previously combined by a former owner. The subdivision approved in 2003 involved a shifting of the interior lot line to the east between Lot 1 and Lot 2, as originally platted, to create two (2) lots. The subdivision also included variance approval for the subject lot (Lot 1) to allow a 10 -foot setback from Beachwood Lane. It was discovered about the time the subject property was sold that the resolution recorded for the minor subdivision separated the lots to their original platted lot lines due to a recording error with the legal description. A variance was granted in January 2015 for Lot 2 to allow for 6 foot setbacks and 40 percent hardcover due to the lots returning to their original configuration which created a smaller lot configuration than what was anticipated. REVIEW PROCEDURE City Code Section 129-39 (a) states that a variance may be granted to provide relief to a landowner where the application of the City Code imposes practical difficulty for the property owner. In evaluating the variance the City Council must consider whether: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 129-2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. (3) The variance requested is the minimum variance which would alleviate the practical difficulty. (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. According to City Code Sec. 129-2, "Practical Difficulties" is defined as follows: Practical Difficulties, as used in conjunction with a variance, means that: (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. 60 -DAY PROCESS The variance application was submitted on September 24, 2015. Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to approve or deny the land use request unless an extension is executed by the City in accordance with state rules. Minnesota Statutes 645.15 sets forth the procedures for determining "Day 1" for the purpose of application of the 60 -day rule and was determined to be September 25, 2015. The City's -2930- deadline for action on the application in on or before November 24, 2015 unless an extension is executed by the City as provided in the aforementioned statute. PUBLIC NOTIFICATION All property owners abutting the subject site, per Hennepin County tax records, were mailed a letter about the variance request and upcoming November 3rd Planning Commission meeting on October 28, 2015 to inform them of the variance request. STAFF / CONSULTANT / AGENCY REVIEW Copies of the request and supporting materials were forwarded to all involved departments, consultants and agencies for review and comment. Members are advised that some comments received as part of the routing and review process have been addressed and are therefore not included in this report. Comments received are summarized below: below: City Attorney Melissa Manderschied The following standards that will need to be addressed in the resolution: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 129-2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. (3) The variance requested is the minimum variance which would alleviate the practical difficulty. (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. Practical Difficulties, as used in conjunction with a variance, means that: (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the locality. -2931- This information sheet only summarizes a portion of the requirements outlined in the City of Mound Zoning Ordinance. For further information, contact the City of Mound Planning Department at 952-472-0607. General Zoning Information Sheet R-1 Zoning District — Single Family Residential PRINCIPAL BUILDINGS - Lot Area, Lot Width, and Setback Requirements Minimum Lot Area._.......................................................................10,000 Square Feet MinimumLot Width......................................................................................... 60 Feet FrontYard Setback ............. ........ ............. ...... ........ .............................. ......... 30 Feet Side Yard Setback, .... ......... _.. _ .... ........ ............................... .... 10 Feet RearYard Setback. - _ - . ....... ......... ........ ................. ........ ................... 15 Feet MinimumLot Depth........................................................................................80 Feet Lakeshore / Ordinary High Water Setback.. . ..... .........................................50 Feet Minimum Floor Area Requirement ........................................................840 Square Feet "Minimum lot frontage on an improved public street shall be 60 feet, except that lots fronting on a cul-de-sac shall be 60 feet at the front building setback line. Applicable side or rear yard setbacks apply to lot lines abutting fire lanes, alleys or unimproved street right-of-ways. Building Height. The vertical distance to be measured from the average grade of a building line to the top, to the cornice of a flat roof, to the deck line of a mansard roof, to a point on the roof directly above the highest wall of a shed roof, to the uppermost point on a round or other arch type roof, to the mean distance of the highest gable on a pitched or hip roof. No building hereafter erected shall exceed two and one half (2-1/2) stories or thirty-five (35) feet in height. LOTS OF RECORD, Special Provisions ,. I -.� irts„ n Aa Cnnfinn 994_i Q7 !at Lot width Minimum side yard setback 40 - 50 feet 10 feet 50 — 80 feet 20 feet 81 feet or more 30 feet n:A. v.,.A oo.., a.on,onto -Th. r.n,,irari ship vnrd sefhark shall he a minimum of 10 feet_ Lot width Minimum setback on 1 side and 40 — 79 feet 6 feet 80 — 100 feet 8 feet 101 feet or more 10 feet Front Yard — Except as regulated in Section 129-197 (f) of the City Code, the front yard setback shall be L. ---A __ she LS Aensh .e Fn llrnerc' Lot depth Minimum front yard setback 60 feet or less 20 feet 61 — 80 feet 24 feet 81 feet or more 30 feet 2010 -2946- HARDCOVER REQUIREMENTS Impervious surface coverage of lots shall not exceed 30 percent of the lot area. On existing lots of record*, impervious coverage may be permitted by a maximum of 40 percent providing that techniques are utilized as identified in Section 129-385 {g)(2). Impervious cover is any surface mpervious or resistant to the free flow of water or surface moisture, including all buildings, dr(veways and parking areas whether paved or not, tennis courts, sidewalks, patios and swimming pools. Open decks (1!4" minimum opening between boards) shall not be be in impervious cover calculations. DETACHED ACCESSOKY t3UlUU1Nv� bHKHI�CJIJI')GVJ - Lug vvvc�a F a,,...,�...�.,.. •�.. ..••..•• ..•, An accessory building shall be considered to be an integral part of the principal structure unless it is five (5) feet or more from the principal structure or use and providing that the structure exceeds 120 square feet. Area and Size Requirements (see hardcover requirements on page 1) A, Accessory buildings shall not exceed a total gross floor area of 3,000 square feet or 15% of the total lot area whichever is less. B. Each individual accessory building shall not exceed 1,200 square feet of gross floor area. C. The total number of accessory buildings for lots measuring 10,000 square feet or less shall be two (2). On lots exceeding 10,000 square feet, accessory buildings shall be limited to a total of three (3). 2. Front Yard Setback. All accessory buildings shall meet thte same front yard setback requirements as the principal building, except for Lakeshore and through lots. For detached garages on a Lakeshore or through lots, a minimum twenty (20) foot front yard setback is required if the garage door(s) open to the street; an eight (8) foot front yard setback is required if the garage door(s) open to the side lot line. 3. Side Yard Setback. A detached accessory building may be located within four (4) feet of the side lot line in the rear yard with a minimum of a six (B) foot setback in side yard location. On through and Lakeshore lots, a detached accessory building may be located within four (4) feet of the side lot line in the front yard. Whenever a garage is designed with the doors facing a side lot line, the minimum distance between the doors and the side lot line shall be twenty (20) feet. 4. Rear Setback. A detached accessory building may be located within four (4) feet of the rear lot line. 5. Lakeshore Setback. Detached accessory buildings must maintain a 50 foot setback from the ordinary high water. DECKS See separate deck handout for more information. Front and Sides .....................................................Same as Accessory Building Setbacks Rear.... ........ - - .......... - — ............................................. • ..................... , ..........10 feet ELEVATION REQUIREMENTS Ordinary High Water Flood Elevation Lowest Floor Elevation LAKE MINNETONKA 929.4 MCWD 931.5 CITY 931 933 DUTCH LAKE 939.2 940 942 LAKE LANGDON 932.1 935 937 2010 -2947- CITY OF MOUND RESOLUTION # 03-13 • •- M • a WHEREAS, the applicants, Brenshetl Homes and Mark Lee, have requested a minor subdivision to subdivide the property located at 1975 Lakeside.Lane to create two (2) lots; and WHEREAS, the minor subdivision also requires a (20) foot front yard setback variance from Beachside Place which is an unimproved public right of way; and WHEREAS, the property is located within the R-1 Single Family Residential District and subject to City Code Chapter 350:620; and WHEREAS, minor subdivisions are regulated by City Code Chapter 330:20 Subd. 1 (A); and WHEREAS, the proposed new lots meet the lot area, width and setback requirements of the R-1 District with the exception of the front yard setback of (30) feet from Beachside Place, which is unimproved, therefore a variance has been requested; and WHEREAS, the existing parcel located at 1975 Lakeside Lane include two (2) platted lots that were legally combined by a previous owner; and WHEREAS, the proposed subdivision generally follows the original lot lines with the new lot line shifting slightly to the east; and WHEREAS, the Planning Commission reviewed the request at its January 6, 2003 meeting and unanimously recommended that the City Council approve the minor subdivision and variance as requested by the applicant and as recommended for approval by Staff; and WHEREAS, in making its recommendation for approval, the Planning Commission made the following findings of fact: A. A front yard variance of (20) feet was reasonable because Beachside Place is an unimproved right-of-way that functions as afire lane and will not be developed; and B. A front setback of (10) from Beachside Place will not affect vehicular sight lines -2944- Resolution No. 03-13 NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of hound, Minnesota, as follows: A. The City Council does hereby approve the Minor Subdivision and Variance request with the following conditions: B. Hardcover surface coverage on the proposed new lots shall not exceed thirty (30) percent. C. Payment of one (1) park dedication fee of $1100.00. D. All comments from the City Engineer and Public Works Director as follows: 1. Final grading and drainage plan to be approved by the City Engineer at time of building permit application. 2. Provide drainage and utility easements along all new lot lines, five feet wide on the side lot lines and ten feet in width along the street sides. 3. Payment of the following utility charges for the southerly parcel shall be paid when the building permit application is issued: (1) Sewer Area Trunk Charge $1500 (1) Watermain Area Trunk Charge $1500 (1) Water Service Connection Charge $ 240 (1) Sewer Service Connection Charge $ 240 4. This minor subdivision and variance is approved for the following legally described property as stated in the Hennepin County Property Information System: Lots 1 3 2, Block 11, Shadywood Point The foregoing resolution was moved by Councilmember Osmek and seconded by Councilmember Brown. The following voted in the affirmative: Brown, Hanus, Meisel, Osmek and Meyer. The following voted in the negative: None. Adopted this 14th day of January, 2003. i ._..LLlL :. -2945- Mayor Pat Meisel Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. Dan Faulkner, City Engineer I don't see any engineering issues with this variance request. Greg Pederson, Fire Chief There are no fire code or life safety concerns with this project. Eric Hoversten, Public Works Director The recording error impacted the west side and made the lot bigger. This application appears to request a zero lot line to the east and does not have an immediate purpose. Without an immediate purpose to support the variance, practical difficulty cannot be determined. Heidi Quinn, MCWD After review of the variance application for 1989 Lakeside Lane, Mound it has been determined that no MCWD rules are triggered. Rita Trapp, Consultant Planner If there is an actual project, it would be helpful to have the applicant explain and/or provide additional information so as to evaluate the variance criteria. INFORMATION/DISCUSSION 1. A copy of the survey dated November 26, 2002 submitted for the original minor subdivision has been included for the purpose of the variance application. 2. A building permit for new house construction at 1989 Lakeside Lane was issued in 2004. A floodplain alteration project was also approved and undertaken in 2004 and involved the placement of 30 cubic yards of fill to eliminate a low spot and compensation. 3. See below excerpt from City Code Sec. 129-197 (k) regarding unimproved streets exceeding 15 FT in width: (k) In residential districts, unimproved street frontages having a width exceeding 15 feet, shall be considered side yards or rear yards, as appropriate. The minimum side setback shall be ten feet. Members are advised that this provision was added to the City Code following the City's 2003 approval of the minor subdivision and variance. -2932- 4. The regulations for the R-1 zoning district are contained in Sec. 129-100. The principal setbacks that are required for the subject lot, as a non -lot of record, are summarized below: Front: 30 feet Sides: 10 feet / 10 feet Rear: 50 feet from 929.4 Ordinary High Water Mark for Lake Minnetonka Lots created as part of a new subdivision are limited to 30 percent maximum hardcover. The principal structure setback that are required for the subject lot, for a lot of record, are summarized below: Front: 30 feet Sides: 6 feet (west) and 10 feet (east) Note: Refer to Comment No. 3 on previous page Rear: 50 feet from 929.4 Ordinary High Water Mark for Lake Minnetonka 5. As previously mentioned, the City's approval of the minor subdivision took place in 2003. This action changed the status of the subject lots to a non -lot of record because of the shifting of the interior lot line. In 2005, the City amended its regulations related to boundary adjustment, waiver of platting and subdivision exemptions approvals. This change included allowing lots involved with such actions to retain of lot of record status. As Lots 1 and 2 were separated back to original lot lines by the resolution, it can be considered as a waiver of platting according to Sec. 121-33 (2) and granting lot of record status for Lot 1 seems reasonable due to the circumstances associated with the recording error. Staff does not support a variance on the east side abutting Beachwood Place as plans for the future addition are currently not available. 6. Available building space beyond the current footprint is limited due to the setback requirements; also floodplain. 7. Drainage and utility easements, in favor of the City of Mound, were provided as part of the City's approval of the 2003 minor subdivision. The easements will need to be reviewed and possibly amended and/or vacated and can be done as a separate activity in cooperation with the Public Works Director or designee. -2933- STAFF RECOMMENDATION —West Side Setback of Six (6) Feet and 40 Percent Hardcover Staff recommends that the Planning Commission recommend variance approval for the property at 1989 Lakeside Lake to allow one (1) side setback to be six (6) feet and hardcover up to 40 percent, subject following the conditions: 1. Applicant shall be responsible for payment of all costs associated with the land use request. 2. No future approval of any development plans and/or building permits is included as part of this action in the event the variance is approved. 3. Applicant shall submit all required information upon submittal of the building permit application. 4. Applicant shall be responsible for procurement of any and/or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 5. The applicant shall be responsible for recording the resolution with Hennepin County. The applicant is advised that the resolution will not be released for recording until all conditions have been met. The applicant may also direct the City to record the resolution with the fees to be taken out of the escrow. 6. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. 7. Effective September 1, 2011, new Minnehaha Creek Watershed District (MCWD) rules related to wetlands, floodplain, erosion control and others are in effect. These rules are now under the jurisdiction of the MCWD as regulatory authority and permitting was officially turned back to the District by the Mound City Council on August 23, 2011. Applicant will be required to contact the MCWD related to the new regulations and applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. 8. All new construction shall take place at or above the Regulatory Flood Protection Elevation (RFPE) or 3 feet above a wetland. The 100 -year floodplain elevation is 931.0 The RFPE for Lake Minnetonka is 933.0. -2934- 9. The 100 -year elevation for the MCWD is 931.5. No site alteration or fill activities can take place at or below the 931.5 elevation unless a floodplain permit is approved by the MCWD. In recommending Staff approval, the following findings of fact are offered. 1. The criteria included City Code Section 129-39 (a) are met. 2. The variance is requested due to circumstances unique to the property. 3. The recording error that resulted in the lots being returned to their original platted configuration is not due to circumstances created by the property owner. 4. The request is reasonable and will not adversely affect or alter the essential character of the neighborhood. 5. Lot 1 is an original platted lot. Approval of a waiver of platting allows the lots to retain lot of record status following a change to the City Code that took place after approval of the minor subdivision. Application of the lot of record regulations to the subject lot, for a waiver of platting, allows for one setback to be six (6) feet (for lot width between 40 feet and 79 feet) and hardcover up to 40 percent. STAFF RECOMMENDATION — East Side Setback of Zero (0) Feet Staff recommends the Planning Commission recommend denial of the requested variance to allow for a zero foot east side setback. Staff's recommendation is based on the following findings of fact: 1. The applicable side setbacks and hardcover for a lot of record in the R-1 District that apply to the subject lot allow for one (1) side setback to be six (6) feet and the other side setback to be ten (10) feet for an internal lot. The subject lot has frontage both on Lakeside Lane and Beachwood Place which is unimproved. Per Sec. 129-197 (k) the required setback for a lot abutting an unimproved street exceeding 15 feet in width is the applicable side or rear with a minimum required setback of 10 feet. 2. The applicant has not demonstrated practical difficulty or minimizing the variance since building plans for a future addition are not yet available. 3. The criteria contained in Sec. 129-39(a) are not being met. -2935- CITY COUNCIL REVIEW In the event a recommendation(s) is received from the Planning Commission, it will be forwarded to the City Council for action at an upcoming meeting. At this time, the tentative meeting date is Tuesday, November 24, 2015 with an alternate meeting date of December 8, 2015. -2936- W nAk nv F MOu�Np _.. 2415 Wilshire Boulevard, Mound, MN 55364 Phone 952-472-0600 FAX 952-472-0620 wt`s �I VARIANCE Application Fee and Escrow Deposit required at time of application. Planning Commission Date City Council Date Please tvoe or print leoibiv Case No. SUBJECT Address G'' °- f a ` v PROPERTY LEGAL Lot Block i DESC. Subdivision PID # y % " - Zoning: R1 R`A R2 R3 Bt B2 B3 (circle one) PROPERTY Name ; .- Email r ; ;, e �m OWNER Address Phone Home `. .. €u Work ,°} .. 7 . :. Fax'f APPLICANT Name Email (IF OTHER Address THAN OWNER) Phone Home Work Fax 1. Has an application ever been made Tor zoning, variance, conditional use permit, or other zoning procedure for this property? Yes ( ) No (A. If yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. 2. Detailed description of proposed construction or alteration (size, number of stories, type of use, etc.): Variance Information (1!2/2015) Page 4 of 6 -2937- Case No. [l:�� 3. Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is located? Yes (j No ( ). If no, specify each non -conforming use (describe reason for variance request, i.e. setback, lot area, etc.): SETBACKS: REQUIRED REQUESTED VARIANCE (or existing) Front Yard: &S E W ft. Side Yard: ( N SIM ��' ft. 'In ft. Side Yard: ( N S E:) 4: ft. ft. ft. Rear Yard: ( N S E W ) ft. ft. ft. Lakeside: ( N(�;E W) (N S E W) Street Frontage: ft. ft. ft. Lot Size: ft sq ft --- sq ft Hardcover. "I q ft — sq ft sq ft 4. Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes (x), No ( ). If no, specify each non -conforming use: 5. Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? ( ) too narrow ( ) topography ( ) soil ( ) too small ( ) drainage V) existing situation ( ) too shallow ( ) shape () other: specify Please describe: i" Variance Information (1/2/2015) Page 5 of 6 2938 Case No. 6. Was the practical difficulty described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes 0, No ( ). If yes, explain: 7. Was the practical difficulty created by any other human -made change, such as the relocation of a road? Yes ( ), No (X). If yes, explain: 8. Are the conditions of practical difficulty for which you request a variance peculiar only to the property described in this petition? Yes (; ), No ( ). If no, list some other properties which are similarly affected? 9. Comments: �' y, u,4 I certify that all of the above statements and the statements.contained in any required papers or plans to be submitted herewith are true and accurate. I acknowledge that I have read all of the variance information provided. I consent to the entry in or up9p-#Tb `premises described in this application by any authorized official of the City of Mound for the par/pgse of inspecting, or of posting, maintaining and removing such notices as may be required by, Owner's Applicant's Sig Variancelnformation (1/2/2015) Page 6 of 6 2939 Date 9_; , �'" Date r ' ?__ti . , ,. . ;- Supplemental Information from Applicant Received on October 28th At this point, there is not a specific project included with the submitted variance. We are in the beginning stages of planning an addition. The complete scope is TBD, but the critical path would be the variance. The hardship is the existing house was built without the "lots of record" status which would have provided an additional 4' space on each side of the house. (2) 4' additions would be more complex and less functional than (1) 10' addition. Supplemental Information from Applicant Received on October 29th We would like to add a 10' addition to the east side of the house. This would work very well with how the current house structure is internally built. The addition would be the same depth of the existing house, maybe slightly shorter/longer (this would be up to the architect). -2940- R nAL HARDCOVER CALCULATIONS C"a=1104rs_ (IMPERVIOUS SURFACE COVERAGE) PROPERTY ADDESS: OWNER'S NAME: '-ju-'10 LOTAREA SQ. FT. X30%=(for all lots) ................... - ..... .... .... .... �1(C"q LOT AREA SQ. FT. X 40% = (for Lots of Record) ............................. SQ FT 1 L) T 7- * ` Existing Lots of Record may have 40 percent coverage provided that techniques are utilized, as outlined in Zoning Ordinance Section 129-385 (see back). A plan must be submitted and approved by the Building Official. LENGTH WIDTH SQ FT HOUSE X = L5 X TOTAL HOUSE... ................. — ............................. zg5I DETACHED BUILDINGS X = (GARAGE/SHED) X TOTAL DETACHED BUILDINGS ............................... DRIVEWAY, PARKING s iVX = 1006 AREAS, SIDEWALKS, Lt ETC. X = =, p: X = .3 2, TOTAL DRIVEWAY, ETC ... ................................ 3 DECKS Open decks (1/4" min. '��� X Opening between boards) with a ).Zt X pervious surface under are not counted as hardcover. X TOTALDECK ............................. ........................ X - X TOTAL OTHER ............................................. TOTAL HARDCOVER / IMPERVIOUS SURFACE ................................................... y d UN'OVER (indicate difference) .............. ...._............................... ................ V ZZ 3 PREPARED BY!"r- `l4v i DATE `G:`a,. Revised 1/10 -2941- SEF 2 4 2015 WOZO to XnoNC VlZ NQ Q qo_ rl 03 �'a aN 3iavad N303 3Alaa ono-io oN IJ oilng JO �2 h.1f1�' Ij2SLjJ.S�� y YUES,3 puoj S�3WON 77-7HSN3bV9 03 aoA3nan5 amn 0 38G x 83 :H 1 odv XOiS 1�3a10 a a3 0 a0 3w �d3ad SYM1. 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O D = A0 O p > m m m< O > > ->i Mo -jo M v > ? o o m z NOV.26. 2002 REVISpxS N m INERERV <ERiffV itR. A eY ME Mi HOER MY ECT TMT OJ iHAi 1 AM P ON.Y 0.E615i T VNVER THE LAWS Of THE S N W S PRANK R. CAflOARELLE REG. PROPOSED LOT DIVISION Land Frank R. Cardarelle Surveyor BRENSHELL HOMES 6440 FLYING CLOUD DRIVE EDEN PRAIR TO: Honorable Mayor and City Council FROM: Sarah Smith, Community Development Director DATE: November 18, 2015 SUBJECT: Professional Services Agreement - Hoisington Koegler Group Inc. Summary Hoisington Koegler Group Inc. (HKGi) has provided planning services to the City of Mound for more than 20 years. During the 2016 budgeting process, it was identified that the City does not currently have a contract with HKGi for its services. City Staff has worked with HKGi to develop the attached, one-year contract for services for your consideration. This contract addresses the day-to-day planning assistance provided by HKGi, including reviewing land use applications and assisting with planning studies and zoning amendments. larger projects, such as the Comprehensive Plan Update, have historically been and are proposed to continue to be handled by a separate contract. As part of the new contract, Exhibit B includes the Fee Schedule. HKGi is requesting the raising of the billing rate for the Consultant Planner from the current 2011 rate of $83.00 to a proposed 2016 rate of $95.00. Recommendation Staff's recommendation is for approval of the professional service agreement with HKGI for planning services. This is based on several factors including: ® HKGi 's longstanding history and experience in Mound is valuable including relationships with Mound Officials, Staff, Commission members, community residents and business owners. • HKGi was involved in the original Mound Visions plan, the Mound Harbor AUAR, and both the 2020 and 2030 updates to the Mound Comprehensive Plan. Beginning last summmer, HKGi has also been assisting the Planning Commission on the chapter -by - chapter review of Mound's current plan in anticipation of the 2040 Comprehensive Plan update which is due on December 31, 2018. • Recent projects include assistance on amendments to the City's parking and animal regulations and a report/study on breweries/brew pubs/tap rooms. • The Consultant Planner provides back-up and supporting planning assistance during Staff absences. • HKGI is very familiar Mound's City Code, which is very helpful for both Staff and our customers and clients. Action A draft Resolution has been prepared for consideration by the Council to approve the professional services agreement with HGKi. -2949- BOARDLMCD OF DIRECTORS ATTENDANCESPECIALIWORKSHOP MEETINGS RECORD OCTOBER i ,2014 TO SEPTEMBER 23,2015 Member CitjDavid Board Member Number of Special/Workshop Meetings Attended Total Meetings Rate of Attendance Gross 10/8/14 & 5/13/15-9/23/15 4 6 67% Deephavens Jewett 11/12/14 - 4/22/15 3 4 75% Morris (10/8/14-11/12/14) (5/13115-9/23/15) 6 6 100% Excelsior Jennifer Caron (12/10/14-4/22/15) 4 4 100% Greenwood Rob Roy 10/8114-9/23115 9 10 90% Minnetonka Sue Shuff 10/8/14-9/23/15 8 10 80% Minnetonka Beach Dennis Klohs 10/8/14-9123/15 9 10 90% Anne Hunt 10/8/14 N/A N/A N/A Minnetrista David Lan 10122/14-6/10/15 5 6 83% Bret Niccum 6/24/15-9/23/15 3 4 75% Mound Jay Green 1018/14-9/23/15 9 10 90% Andrew McDermott 10/8/14-1/10/15 0 2 0% Orono Gabriel Jabbour 1/14/15-9/23/15 8 8 100% Shorewood Deborah Zorn 10/8/14-9/23/15 6 10 60% Spring Park Gary Hughes 10/8/14 - 9/23/15 10 10 100% Tonka Bay GreggThomas 10/8/14-9/23/15 8 10 80% Victoria Ann Hoelscher 1018/14-9/23/15 9 10 90% Wayzata Dan Baasen 10/8/14-9/23/15 10 10 100% Fred Meyer 10/8/14-1/14/15 4/22/15-9/23/15 9 10 --1F-100°/0 90% Woodland James Doak 1/28/15-4/8/15 1 -2990- ziffiKUR V41 .1 Member City Board Member Number of Regular Board Meetings Attended Total Meetings Rate of Attendance David Gross 10/8/14 & 5/13/15-9/23/15 7 8 88% Deephaven Chris Jewett 11/12/14 - 4/22/15 6 10 60% Jeff Morris 10/8/14-11/12/14) (5/13/15-9/23/15) 9 10 90% Excelsior Jennifer Caron (12/10/14-4/22/15) 7 91 78% Greenwood Rob Ray 10/8/14-9/23/15 15 19 79% Minnetonka Sue Shuff 10/8/14-9/23/15 17 19 89% Minnetonka Beach Dennis Klohs 10/8/14-9/23/15 15 19 79% Anne Hunt 10/8/14 0 1 0% Minnetrista David Lan 10/22/14-6/10/15 9 13 69% Bret Niccum 6/24/15-9/23/15 4 5 80% Mound Jay Green 10/8/14-9/23/15 18 19 95% Andrew McDermott 10/8/14-1/10/15 3 4 75% Orono Gabriel Jabbour 1/14/15-9/23/15 14 15 93% Shorewood Deborah Zorn 10/8/14-9/23/15 15 19 79% Spring Park Gary Hughes 10/8/14 - 9/23115 19 19 100% Tonka Bay GreggThomas 10/8/14-9/23/15 17 19 89% Victoria Ann Hoelscher 10/8/14-9/23/15 15 19 79% Wa zata Dan Baasen 10/8/14-9/23/15 17 19 89% Fred Meyer 10/8/14-1/14/15 4/22/15-9/23/15 9 13 69%' Woodland James Doak 1/28/15-4/8/15 5 6 83% 2015 LM 0-2989-nittees AIS Task Force, Executive, Finance, Ordinance Review, Personnel, Public Safety, and Save the Lake LMCD Member Cities Appointment of 2016 Board Members November 12, 2015 In order to achieve the goal of staggering Board member appointments to the fullest extent possible, the LMCD requests the following cities appoint Board members for the terms noted. All terms will begin in February, 2016: City Recommended Appointed Term Deephaven Two Years Minnetonka Three Years Minnetonka Beach Three Years Minnetrista Three Years Orono One Year Tonka Bay IThree Years Woodland 10ne Year No action needs to be taken by the Cities of Excelsior, Greenwood, Mound, Shorewood, Spring Park, Victoria, and Wayzata. Lastly, I have attached individual Board Member attendance records for both the LMCD Regular and Special/Workshop meetings for your respective city council's reference. The Regular Board meeting attendance record also offers a list of 2015 LMCD committees in which the members had an opportunity to serve on. Your prompt attention and cooperation in processing the LMCD Board appointments in which those terms expire in 2016 would be greatly appreciated. Please feel free to give me a call with any questions you may have or if for some reason your records are not in agreement with the LMCD. �rgtN NE r0 f v EF NATION O\55 November 12, 2015 LAKE MINNETONKA CONSERVATIONDISTRICT 5341 MAYWOOD ROAD, SUITE 200 - MOUND, MINNESOTA 55364 - TELEPHONE 952/745-0789 m FAX 952345-9085 TO: LMCD Member Cities �! FROM: Greg Nybeck, Executive Director SUBJECT: Appointment of 2016 Board Members Gregor, S. P3kbeck, EXECUTIVE DIRECTOR It is approaching that time of the year when terms for some members of the Lake Minnetonka Conservation District (LMCD) Board of Directors will expire. Terms on the LMCD Board run from February 1st through January 31st of the following year. The state enabling LMCD legislation calls for Board members to be appointed by their respective member city for a three-year term. There is no applicable term limits for Board members. Because the application of the LMCD ordinances are inherently unique and it takes some period of time for new Board members to come up to speed, it would be difficult and undesirable to have all terms expire at the same time, possibly ending up with a completely, or mostly, new Board. Therefore, the LMCD has requested the 14 cities to stagger the terms by appointing five members the first year, five the second year, and four the third year (5-5-4). We realize that some of the cities lrefer to make all their appointments „yearly; however this is not consistent with the LMCD enabling act. The cities do have the ability to recall their member anytime and appoint another for the remainder of the three-year term if the need arises. Below is a list of the current Board members; under which the year in January their term expires: 2016 2017 2018 Gabriel Jabbour- Orono _ Arm Hoelscher- Victoria Dan Baasen- Wayzata Chris Jewett- Deephaven Rob Roy- Greenwood Jay Green - Mound Dennis Klohs- Minnetonka Beach Deborah Zorn Shorewood Gary Hughes- Spring Park Fred Meyer- Woodland Jennifer Caron- Excelsior Bret Niccum- Minnetrista Sue Shuff- Minnetonka Gregg Thomas- Tonka Bay Page t of 2 -2987- "r Vleb E .g c Address MtP:/AaV,1vdmcd.org e E-mail A(r es lmcdCu'Jnncd.ug To protect and preserve Lake Minnetcnka. MOUND DOCKS AND COMMONS COMMISSION MINUTES 09/17/15 9. Reports: Pausche reiterated that the DCC interviews will be held on November 19. City Manager Kandis Hanson's last day was September 8 and the City Council is working on next steps. Pausche noted the first "The Taste of Tonka" event will be held this weekend in the Harbor District. MOTION by Funk, seconded by Osmek, to adjourn at 8:35 p.m. All voted in favor. Motion carried. Submitted by: Kevin Kelly MOUND DOCKS AND COMMONS COMMISSION MINUTES 09/17/15 It was suggested that if dock holders are forced to maintain their docks it may cause non-users to give up their docks if they have to better maintain their dock. Pausche reiterated that Staff will look for appropriate areas for launching small non - motorized craft with new signage. Pausche also stated that non-use definitions would need to be established and will be brought forward at a future meeting. The City requires Slip holders to use their slip but not dock holders. The Commission felt that if you don't put in a dock than you should not get a license as a Non-abuteer. Those licensees who have a valid excuse would be given the one-year suspension option. C) Number of Watercraft Limitations Pausche posed the question as to whether the City needs to start limiting the number of boats a licensee can hold at the dock. There are some licensees who have 4 or 5 boats in at their docks and eventually, if unaddressed, could cause the City to approach the maximum number of BSU's per the Lake Minnetonka Conservation District license. Because of non-use, the total number of BSU's are not close to the City total of 590 watercraft. Commission members said in the past there were more dock holders who owned four or five watercraft. Osmek stated there could be un- used BSU's if dock sites are not increased. Docks would need to be added if boat number limitations per dock are implemented. D) No Vacations of Unimproved Roads/Release or Sale of City Owned Shoreline Pausche stated residents have asked for the City to vacate unimproved roads leading to commons and to sell City owned shoreline. Pausche stated a resident's request for a vacation is a statutory right, but that the City will be working on a policy to develop a standard for public benefit that will deter vacation requests and the sale of publically owned shoreline, since there is an obvious public benefit when the land leads to or is commons shoreline. Pausche noted changes to shoreline ownership impacts potential dock usage and the number of BSU's which the City is granted under the LMCD license. Discuss: Inspection Methodology Kevin Kelly prepared written responses to the questions posed by commission members in writing. Funk mentioned how non-use would be defined. The DCC is looking to better meld the current written code with the dock inspection program instead of amending code language to meet current inspection protocols. 8. Review: 2015 Calendar Pausche noted that the last dock commission meeting of the year is scheduled for November 19 with the interview of candidates for the non -abutters position on the Commission. Pausche stated there weren't any returned applications for the position as of the meeting. -2985- MOUND DOCKS AND COMMONS COMMISSION MINUTES 09/17/15 program. Commission members thought that Park areas would generally be better places to launch non -motorized watercraft. The City will also explore signage directing the public to appropriate use of commons areas. The DCC members stated establishing side setback regulations would be very difficult to enforce. Pausche stated that docks and accessories have become more complex over time including the docks of non -abutting dock holders. Abutting and non - abutting dock holders are regularly maximizing their allowable space with dock structure. Osmek stated the City should not specifically define the Dock Use Area. Side setbacks are not addressed in the code currently and Commission members felt there shouldn't be defined setbacks in code and stated the dock holder will need to be responsible to keep their structures within the Dock Use Area. Commission members brought up that the City Council has jurisdiction over dock placement and can enforce dock use area issues as they come up. A) Dock Structure: Dimensions, Materials and Accessories Pausche stated the City Code gives the dock administration discretion over dock materials used. Pausche also introduced the topic of dock maintenance standards. The DCC is being asked to weigh in on docks material standards and how standards should be addressed in the City Code and how to determine safety of docks. Funk mentioned that the general public is not allowed on docks though Pausche stated the Dock Inspector accesses docks to check watercraft information. The City will continue to look to addressing standards of dock materials and how it should be addressed in code. The aesthetic quality of docks mentioned in code was questioned by Commission members. Pausche stated that obvious rot of dock boards and missing sections could be addressed through a checklist rather than the code which states it is a misdemeanor to have dock maintenance issues. Pausche stated that watercraft lifts continue to be requested on multiple slips. The discussion on lifts will continue as there are many issues related to the type of lifts allowed and storage and removal which needs to be addressed. B) Non -Use by Licensee and Use by Non -Licensee Pausche stated there are a small number of licensees who are not putting in a boat on their dock. Currently Abutting dock holders and Non -abutters are not required to put in a dock though Non -abutters must pay for the dock site. Though the number of dock site holders not putting in a dock is small, Pausche asked, should this situation continue as it is not addressed in code? Commission members agreed that Abutters don't need to put in a dock and will not have to pay a penalty if they don't use their dock during the season. Up for discussion was to offer up Abutting dock sites which are not being used for the season for temporary use to people on the wait list. The DCC felt offering temporary assignments would be too cumbersome to implement. Discussion on non-use will continue. MOUND DOCKS AND COMMONS COMMISSION MINUTES 09/17/15 B) 2016-2017 In -Outs of Multiple Slips Pausche said the City received only one bid from the vendor currently providing this service. The Dock Masters bid was essentially the same as the previous RFQ. Niccum lifts responded that they would not bid this year but would like to be notified of opportunities to bid in the future. There was a slight increase in mid season adjustment costs from $7 to $10. Pausche noted that Dock Masters understands the City's multiple slip system and dock program and Parks staff have relayed that they are easy to work with. MOTION by Osmek, seconded by Funk to recommend approval of the quote from Dock Masters for In -Out Services for the 2016 and 2017 seasons. The following voted in favor: Funk, Gardner, Osmek, Hentz. The following voted against: none. Motion carried. S. Review 2016 Proposed Budget & Fees Pausche stated that dock rates were last increased in 2014 and staff didn't recommend an increase in dock rates in 2016. The City reduced payroll costs in previous dock program budgets to free up funds for more capital improvement projects. The funds will allow for more Rip Rap projects on City owned shoreline. The only increase in the budget is in payroll to accommodate the addition of the Field Officer who is assisting in Dock Program activities. MOTION by Funk, seconded by Hentz, to recommend approval of the 2016 budget as proposed. All voted in favor. Motion carried. 6. Discuss Proposed Ordinance Changes Jim Funk stated the Docks Commission has historically viewed individual's docks as private property and in the past the Dock Commission didn't want to get into telling private dock holders what to do. On City owned Multiple Slips the City can control what is allowed including usage issues. Pausche stated the Dreamwood Settlement Agreement is very specific about allowed uses and individual rights. Ordinance was amended last year to address dock holders who were loitering on docks and other prohibitions such as fishing and swimming from docks. Pausche asked the Commission, is the commons "park like" where residents can use the commons for a variety of uses or should the commons be for lake access to allow dock holders to get on the lake with their boat? Gardner responded that people shouldn't be treating the commons as a park and that people who don't have a dock license should not be using the commons. Pausche brought forward complaints about residents who are launching non - motorized boats from multiple slips. Pausche asked where people should be legally allowed to launch a paddleboard? Pausche spoke about defining dedicated sites for residents not in the dock program where it is permissible to launch non -motorized boats. Osmek said the City can make distinctions about usage on public property such as the Commons. Osmek further suggested having the Dock Inspector assist in identifying sites to launch their small watercraft for residents not in the dock MOUND DOCKS AND COMMONS COMMISSION MINUTES SEPTEMBER 17, 2015 The Mound Docks and Commons Commission met on Thursday, September 17, 2015, at 7:00 p.m. in the council chambers of the Centennial Building. Present: Chair Jim Funk, Commissioners Derrick Hentz, David Osmek, Susan Gardner Excused: Commissioner Rodney Beystrom, Council Representative Kelli Gillispie Others Present: Director of Finance and Administration, Catherine Pausche, Administrative Services Coordinator, Kevin Kelly Public Present: None Chair Jim Funk called the meeting to order at 7:00 p.m. 1. Approval of Agenda. MOTION by Hentz, seconded by Gardner, to approve agenda. All voted in favor. Motion carried. 2. Approval of Minutes from March 19, 2015 meeting. MOTION by Hentz, seconded by Funk, to approve the minutes from May 21, 2015 meeting. All voted in favor. Motion carried. 3. Comments and Suggestions from Citizens Present: None. 4. Review RFQ Results A) 2015 Rip Rap Project Pausche provided background on the 2013 study of rip rap needs and noted that the project that was originally approved in 2012 was budgeted for 2014 but did not occur due to the high water levels, started today. Pausche noted the DCC approved the areas to get quotes on at the May 21, 2015 DCC meeting. Quotes were received from Concept Landscaping and Dock and Lift with Dock and Lift coming in at a lower bid of $79 per linear foot versus Concept's bid of $130 per linear foot. This project will be completed in 2016 because of Dock and Lift's work load and the 2016 budget reflects the quote amount. MOTION by Jim Funk, seconded by Gardner to recommend approval of the rip rap project on the Devon Commons and the quote from Dock and Lift. The following voted in favor: Funk, Gardner, Osmek, Hentz. The following voted against: none. Motion carried. -2982- CITY OF MOUND RESOLUTION NO. 15 - RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR 2016 STREET, UTILITY AND RETAINING WALL IMPROVEMENT PROJECT — CYPRESSIMAYWOOD - CITY PROJECT NO. PW -16-03 WHEREAS, a resolution of the City Council adopted the 27" day of October, 2015, fixed a date for a Council hearing on the proposed 2016 Street, Utility, and Retaining Wall Improvement Project for improvement of Cypress Lane from Shoreline Boulevard to Maywood Road and Maywood Road from Wilshire Boulevard to the west end; and WHEREAS, at the October 27, 2015 Council meeting the Engineer was directed to revise the Feasibility Report to include an analysis of using special levy funds for the portion of street improvements allocated to utility funds; and WHEREAS, as a result of further analysis, the Engineer also revised the Feasibility Report to include an option to set a maximum Equivalent Residential Unit (ERU) assessment amount of $6,600 in order to continue to assess on a comparable worth basis as established through previous projects and assess no more than the special benefit; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 24th day of November, 2015, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, 1. The 2016 Street, Utility, and Retaining Wall Improvement Project — Cypress/Maywood is found to be necessary, cost-effective, and feasible as detailed in the Revised Feasibility Report. 2. Such improvements are hereby ordered as proposed in the council resolution No. 15-126 adopted on the 27`h day of October, 2015 and as detailed in the Revised Feasibility Report. 3. Bolton & Menk, Inc. is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The City Council declares its official intent to reimburse itself for the cost of the improvement from the proceeds of the tax-exempt bond. Adopted by the City Council this 24`h day of November, 2015. Attest: Catherine Pausche, Clerk Mayor Mark Wegscheid -2981- 1 CITY OF MOUND RESOLUTION NO. 15 - RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR 2016 STREET, UTILITY AND RETAINING WALL IMPROVEMENT PROJECT — TUXEDO BOULEVARD — PHASE II - CITY PROJECT NO. PW -16-02 WHEREAS, a resolution of the City Council adopted the 27th day of October, 2015, fixed a date for a Council hearing on the proposed 2016 Street, Utility, and Retaining Wall Improvement Project for improvement of Tuxedo Boulevard from Clyde Road to Wilshire Boulevard; and WHEREAS, at the October 27, 2015 Council meeting the Engineer was directed to revise the Feasibility Report to include an analysis of using special levy funds for the portion of street improvements allocated to utility funds; and WHEREAS, as a result of further analysis, the Engineer also revised the Feasibility Report to include an option to set a maximum Equivalent Residential Unit (ERU) assessment amount of $6,600 in order to continue to assess on a comparable worth basis as established through previous projects and assess no more than the special benefit; and WHEREAS, as a result of further analysis, the Engineer also added three Equivalent Residential Units (ERU) for the Lakewinds Condominiums, a 189 unit condominium complex that has some frontage in the project area on Tuxedo Boulevard; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 24th day of November, 2015, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, 1. The 2016 Street, Utility, and Retaining Wall Improvement Project—Tuxedo Boulevard, Phase is found to be necessary, cost-effective, and feasible as detailed in the Revised Feasibility Report. 2. Such improvements are hereby ordered as proposed in the council resolution No. 15-125 adopted on the 27`h day of October, 2015 and as detailed in the Revised Feasibility Report. 3. Bolton & Menk, Inc. is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The City Council declares its official intent to reimburse itself for the cost of the improvement from the proceeds of the tax-exempt bond. Adopted by the City Council this 20 day of November, 2015. Attest: Catherine Pausche, Clerk Mayor Mark Wegscheid -2980- 1 CITY OF MOUND RESOLUTION NO. 16 - RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR 2016 STREET, UTILITY AND RETAINING WALL IMPROVEMENT PROJECT — BARTLETT BOULEVARD - CITY PROJECT PW -16-01 WHEREAS, a resolution of the City Council adopted the 27th day of October, 2015, fixed a date for a Council hearing on the proposed 2016 Street, Utility, and Retaining Wall Improvement Project for improvement of Bartlett Boulevard from Wilshire Boulevard to Shoreline Boulevard; and WHEREAS, at the October 27, 2015 Council meeting the Engineer was directed to revise the Feasibility Report to include an analysis of using special levy funds for the portion of street improvements allocated to utility funds; and WHEREAS, as a result of further analysis, the Engineer also revised the Feasibility Report to include an option to set a maximum Equivalent Residential Unit (ERU) assessment amount of $6,600 in order to continue to assess on a comparable worth basis as established through previous projects and assess no more than the special benefit; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 24'h day of November, 2015, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Mound, The 2016 Street, Utility, and Retaining Wall Improvement Project — Bartlett Boulevard is found to be necessary, cost-effective, and feasible as detailed in the Revised Feasibility Report. 2. Such improvements are hereby ordered as proposed in the council resolution No. 15-124 adopted on the 27th day of October, 2015 and as detailed in the Revised Feasibility Report. 3. Bolton & Menk, Inc. is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The City Council declares its official intent to reimburse itself for the cost of the improvement from the proceeds of the tax-exempt bond. Adopted by the City Council this 24th day of November, 2015. Attest: Catherine Pausche, Clerk Mayor Mark Wegscheid -2979- 1 Date: November 19, 2015 To: City Mayor and City Council From: Catherine Pausche Director of Finance and Administrative Services Subject: Revised 2016 Feasibility Report Bolton and Menk has revised the Feasibility Report for the 2016 Street, Utility, and Retaining Wall Improvements for Bartlett Boulevard, Tuxedo Boulevard, and Cypress Lane/Maywood Road to include the following changes: ® Show the costs related to street restoration for utility work to be funded by the City/special levy as opposed to utility revenues as discussed at the October 21, 2015 Special Meeting workshop (net impact $914,000) Provide an option to set a maximum ERU assessment amount of $6,600 which is comparable to previous project assessment amounts and ensures we are assessing no more than the special benefit per the requirements of Chapter 429 (net impact $61,828.27) Added three ERUs for the Lakewind Condominium complex for the Tuxedo Boulevard street improvement project (reduced projected assessment per ERU from $8,470.77 to $7,700.70) The preliminary assessment estimates presented in the original Feasibility Report at the October 27, 2015 regular meeting where higher than past projects. As we near the completion of this phase of street reconstruction (all streets are projected to be completed by 2017), Staff feels it is appropriate to provide for a maximum assessment amount. Depending on the bid results, this may be a non -issue, but it may help reduce concerns by residents impacted by these projects. Approving the resolutions effectively accepts these changes and orders the improvement and preparation of plans. Bonds will be issued in 2016 to pay for the improvements and Staff will work with the financial consultants to set the terms of the bonds to coincide with the maturity of other bond issues, thereby managing the impact on the levy. Please let me know if you have any questions regarding this matter at (952)472-0633. Mound City Council Minutes — Nov 10, 2015 available for repairs? (4) Should the ordinance be updated to be more compelling and define financial responsibility of compliance. Simmons said the solution to responding to 1/1 is probably some combination of the following (1) Programs to discover 1/I: point of sale, reinstate sump pump inspections, neighborhood inspections and (2) update the ordinance, including determining the extent of City led projects for repairs/inspections. Salazar said his concern that at one point the code allowed for these violations so it is hard to consider a fine. Simmons said Chapter 429 is an option to assess taxes particularly for so many fixed income homeowners. Peterson asked for information to be provided on how other cities respond to UI at the December 15'" meeting. Salazar said he would like a short, medium and long-term plan for resolution. Simmons noted a map which indicates all the areas in the City which need the most immediate attention. Simmons noted that the cost for an open dig private line replacement would be $3,000 - $9,000 and that lateral lining costs about $3,000 - $5,000, with an average of $4,000. Each of the two options have an estimated useful life of 50 years. 7. Information/Miscellaneous A. Comments/reports from Council Members/Interim City Manager B. Minutes: Planning Commission - October 6, 2015 C. Reports: Finance Department - September, 2015 YTD Harbor Wine & Spirits - October, 2015 D. Correspondence: Mound City Manager Position Posting 8. Adjourn MOTION by Gesch, seconded by Salazar, to adjourn at 8:30 p.m. All voted in favor. Motion carried. Attest: Catherine Pausche, Clerk -2977- Mayor Mark Wegscheid Mound City Council Minutes — Nov 10, 2015 Simons noted the collaborative work plan with the Met Council is to continue sewer main lining and adding meters as lift stations are upgraded. Simons offered a map showing where City recommends placing flow meters. Simons worked on the 2007 study done to help focus on areas where 1/1 is thought to be much higher. Simmons offered options for programs designed to detect and reduce 1/I, including: (1) Staff is doing wet weather televising to show areas were issues are suspected, such as rain water flowing from a private service line into the system, (2) smoke testing which detects cross connections with roof drains, but Simmons noted the test is a significant use of manpower as the Fire Department is required to provide back-up support and (3) point of sale inspections where a certificate would be required to show the home has been tested for 1/1 in order for a home sale to be completed. Peterson said it should be tied to age of home, but Simmons said knock downs may or may not have been mitigated. Simmons stated the inspection cost is not too high but remediation can be costly. Golden Valley's inspection program is now perceived as an asset if a home has a certificate. Golden Valley increased their inspections by implementing both a Point of Sale program and a neighborhood based inspections program to increase the pace of remediation. Salazar mentioned it is a two pronged attack. Simmons said incentivizing self reporting can be beneficial. Simons noted if a homeowner gets their lines cleaned and detects 1/I, the homeowner could be incentivized to remediate by a matching grant program. Simmons noted the Met Council is seeking funds from the State for two grant programs, one which offers funds for work on municipal lines and the other which helps to fund work on private service lines. Wegscheid noted some insurance companies do insure homeowners' private lines. Wegscheid said further public education should take place. Simmons said the City does not have ability to do lateral televising currently so this work would need to be contracted out or the equipment would need to be leased. Simmons showed a map of lift station areas and the amount of flow that is metered. He showed two areas which were rated RED and had greater than 100 gallons per foot of incoming storm water. The map only shows City metered areas as the flow readings excludes lift stations that gravitate to a Met Council lift station. Simons added that portable flow meters can be leased and used to collect data. He stated that the time to put in the meter would be January to get a measured base line due to the lack of precipitation and meter again in June, July and August to detect 1/I. Simmons said City efforts to eliminate 1/1 to date have focused on manhole rehabilitation and pipe lining. Simmons noted options for reducing 1/1 for private connections include: (1) lateral lining which is costly but less invasive because it is achieved by entering from a manhole or floor drain, (2) lateral replacement which is an open dig and used to replace drain tile and foundation drains, (3) spot repairs or lateral grouting, and (4) top hat liner which repairs the private connection to the main line. Simmons said the City Code needs to be strengthened to clarify who is responsible for illegal connections. Simmons asked questions for the Council to consider prior to the December 15 workshop, including: (1) What role does the City want to take in responding to illegal connections? (2) What are other cities doing if an illegal connection is found? Simmons stated homeowners are fined in other cities until the connection is corrected. (3) Are there, or should there be, grants -2976- Mound City Council Minutes — Nov 10, 2015 Shores for Three Points). These meters should help the City better understand where 1/1 is occurring. Hoversten said Met Council does not allow City meters at the Met Council intercepts. Wegscheid asked how much mag meters cost and Simmons said about $30K including the man hole. Peterson asked about how we compare to other cities. Simmons said Mound is unique for shoreline, number of lift stations and proximity to water table and the fact that municipal sewers were turned over to the Met Council and many of our lines feed directly into them. Simons stated that Staff has questioned the meter accuracy and the Met Council did replace the meter on Tuxedo Blvd. Simmons said the collaboration over the last 18 months has lead to more transparency and sharing of data between the Met Council and the City. Wegscheid stated his concern is the movement toward making citizens pay for replacing their private sewer lines will not equate to a reduction in fines the City will have to pay. The Mayor would like more assurance that requiring citizens to do this work will be worth the investment. Simmons noted that Staff has floated some ideas on how to increase the accuracy of measurement but it is not clear the Met Council would be interested in this activity due to the cost. He also stated the City has a better idea of flows due to the work done since June of 2014. Simmons said the focus is to prevent repeat of June 2014, but that it will take years to mitigate, so hopefully the high rain events will not occur in the meantime. Change from daily to hourly measurement appears to be intended to motivate the cities to mitigate 1/1 in the City. Simmons noted even after all street projects are complete, there could still be 1/1 either within the city owned lines and the private lines. Simons stated that it will take a long time for the City to reline the sewer system even at an increased investment of $233K per year. Wegscheid noted a concern of just avoiding a fine instead of the Met Council incentivizing remediation. Gesch asked if the hourly peak measurement will result in more cities getting a surcharge fine, and Simmons said yes. Simmons then showed a map of lift station collection areas and noted which areas are Met council metered areas and which are City metered areas. The Met Council analyzed 1/1 in 2007 and is sharing that data with the City. Simmons showed a map of what pipes have been relined at an average investment of $100K per year. Simmons showed a diagram of the typical private sewer infrastructure. Simmons noted sump pump inspections were conducted 20 years ago by the City which puts Mound ahead of other cities. Simons noted that Golden Valley (pre 60's housing stock similar to Mound) have older neighborhoods which are contributing more to UI than have newer subdivisions. West St. Paul, which also has an older housing stock similar to Mound, has been experiencing similar 1/1 problems. Eagan with a 1980's housing stock has discovered sump pumps and drain tile which were connected to sewer line and 1/1 has been reduced when those systems were disconnected from the sewer system. These three cities have been added to the list of cities that the Met Council has required to mediate 1/1. Waconia is currently televising private lines and inspections find homes with illegal cross connections and foundation drains connected to the sewer. A solution to this problem is to create a sump pump system where the sump should be run above ground to disperse to natural absorption or onto the street. Simons noted circumstances which make Mound unique compared to other cities. Those are the miles of shoreline and many miles of sewer lines which are under the water table. These situations can affect ill significantly. -2975- Mound City Council Minutes — Nov 10, 2015 5. Comments and suqqestions from citizens present on any item not on the agenda. None. 5.5 (Added) Dale Copeman and members of the Westonka Soccer Club presenting a $1,000 donation to the City of Mound for parks/turf improvements Dale Copeman, 2453 Lost Lake Road, said the Westonka Soccer Club worked with the Parks and Open Spaces Commission (POSC) to identify parks in the area the soccer club could practice on and that they would like to continue the conversation. Mr. Copeman presented Council Member Heidi Gesch, POSC Council Rep, with a check for $1,000 for park and turf improvements and Gesch thanked the club. Simmons said this discussion is a continuation of the discussion that took place in December of 2014 in response to the high water events in the spring and summer of 2014. Simmons said the intent of this discussion is to get direction on how the Council would like to proceed on possible code amendments and topics to be covered at the December 15th special meeting workshop. Simmons described the Met Council Sewer surcharge program and stated that Mound was assessed a surcharge every year since 2007 because sewage flow from Mound to the Met Council treatment plant exceeded allowable levels. The formula for these charges have changed every year, and a proposed formula change for 2015 and beyond is forecasted to increase Mound's surcharge significantly. There are two options to pay for the surcharge: (1) Met Council levies the surcharge directly to the City, or (2) Met Council gives credits for dollars invested in projects that reduce exceedences (ie., pipe lining). The City has chosen the projects and credits option but the annualized amount (rolling) is expected to increase significantly, particularly if there is another significant rain event. The standard allocation of the Met Council operating fund is based on flows from the City which is then apportioned based on what other cities flows are at. Mayor Wegscheid asked if the monthly allocation is impacted by volume and Simmons said it is variable based on the year to year use in the City. Simmons noted that while the City is paying for these projects, the Met Council is also investing in projects in the City as well. Average flow leaving Mound is 1.26 million gallons a day. The exceedence threshold which results in a surcharge is 3.77 million gallons/day. Simmons said the metrics show that Mound is should be using around 1 million gallons a day. Since the amount Mound is sending is significantly higher than the models indicate, Simons said a significant amount of clear water must be flowing to the Met Council. Wegscheid asked if inflow and infiltration (1/1) mitigation has resulted in less flow and Simmons said yes, but rainfall events are increasing. Simmons noted that over 50% of the sewer lines are private service lines and those lines have not been mitigated. Simons added the Met Council is going to change from measuring peaks from a daily to an hourly basis, which will make the measurement more granular and increase the propensity of excess. Wegscheid asked if the City flow meters have been installed. Simmons said they are being installed as lift station and other infrastructure projects are completed. Simmons said incoming flows are measured from Shorewood and Minnetrista and that those flows are being measured by magnetic meters which are more accurate. Simmons said Mound will target metering every lift station eventually, but only 3 of 30 have meters at this point. Hoversten said not all lift stations will need to be metered as many of them feed into a central lift station (i.e., Baywood -2974- Mound City Council Minutes — Nov 10, 2015 E. ORDINANCE NO. 03-2015: ORDINANCE AMENDING CHAPTER 42 OF THE MOUND CITY CODE AS IT RELATES TO NUISANCES F. RESOLUTION NO. 15-129: RESOLUTION AUTHORIZING PUBLICATION OF AN ORDINANCE BY TITLE AND SUMMARY, AS IT RELATES TO NUISANCES G. ORDINANCE NO. 04-2015: ORDINANCE AMENDING CHAPTER 62 OF THE MOUND CITY CODE AS IT RELATES TO STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES H. ORDINANCE NO. 05-2015: ORDINANCE AMENDING CHAPTER 46 OF THE MOUND CITY CODE AS IT RELATES TO OFFENCES AND MISCELLANEOUS PROVISIONS I. RESOLUTION NO. 15-130: RESOLUTION AUTHORIZING PUBLICATION OF AN ORDINANCE BY TITLE AND SUMMARY, AS IT RELATES TO OFFENSES AND MISCELLANEOUS PROVISIONS J. ORDINANCE NO. 06-2015: ORDINANCE AMENDING CHAPTER 70 OF THE MOUND CITY CODE AS IT RELATES TO TRAFFIC AND VEHICLES K. ORDINANCE NO. 07-2015: ORDINANCE AMENDING CHAPTER 2 OF THE MOUND CITY CODE AS IT RELATES TO ADMINISTRATION L. ORDINANCE NO. 08-2015: ORDINANCE AMENDING CHAPTER 18 OF THE MOUND CITY CODE AS IT RELATES TO CEMETERIES M. RESOLUTION NO. 15-131: RESOLUTION AUTHORIZING PUBLICATION OF AN ORDINANCE BY TITLE AND SUMMARY, AS IT RELATES TO CEMETERIES N. ORDINANCE NO. 09-2015: ORDINANCE AMENDING CHAPTER 26 OF THE MOUND CITY CODE AS IT RELATES TO EMERGENCY MANAGEMENT SERVICES. O. ORDINANCE NO. 10-2015: ORDINANCE AMENDING CHAPTER 14 OF THE MOUND CITY CODE AS IT RELATEDS TO ANIMALS. P. RESOLUTION NO. 15-132: RESOLUTION AUTHORIZING PUBLICATION OF AN ORDINANCE BY TITLE AND SUMMARY, AS IT RELATES TO ANIMALS Q. Approve a special meeting on Tuesday, November 17, 2015 6:30 pm - Town Hall Meeting with presentations and Q&A R. RESOLUTION NO. 15-133: RESOLUTION TO AUTHORIZE ACTING CITY MANAGER TO ENTER INTO A CONTRACT WITH MNSPECT S. RESOLUTION NO. 15-134: RESOLUTION APPROVING LANDSCAPTING SECURITY RELEASE FOR WOODLAND RIDGE T. Approve Pay Request No. 4 from Midwest Asphalt Corporation in the amount of $32,996.25 for the 2014 Street, Utility and Retaining Wall Improvements - West Three Points Blvd. Street, City Project No. PW -14-01 -2973- MOUND CITY COUNCIL MINUTES November 10, 2015 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, November 10, 2015, at 7:00 p.m, in the council chambers of the Centennial Building. Members present: Mayor Mark Wegscheid, Council Members Heidi Gesch, Ray Salazar, Jennifer Peterson Members absent: Kelli Gillispie Others present: Director of Finance and Administrative Services Catherine Pausche, Director of Public Works Eric Hoversten, Community Development Director Sarah Smith, Assistant City Engineer Brian Simmons, Katie Morford, Steve Johnson, Dale Copeman, Noah Byers Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Wegscheid called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Approve agenda Mayor Wegscheid requested to add item 5.5: Dale Copeman and members of the Westonka Soccer Club presenting a $1,000 donation to the City of Mound for parks/turf improvements. Mayor Wegscheid noted missing pages were inserted, including 2802.5 and 2803.5 and revised pages were given for pages 2833, 2856 & 2860. MOTION by Salazar, seconded by Gesch, to approve the agenda as amended. All voted in favor. Motion carried. 4. Consent agenda MOTION by Salazar, seconded by Gesch, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $244,318.93 B. Approve minutes: Sept 15, 2015 special meeting Oct 27, 2015 regular meeting C. RESOLUTION NO. 15-127: RESOLUTION TO AUTHORIZE ACTING CITY MANAGER TO ENTER INTO A CONTRACT WITH PRIME ADVERTISING & DESIGN FOR RESPONSIVE WEB SERVICES D. RESOLUTION NO. 15-128: RESOLUTION DENYING PUBLIC LANDS PERMIT FOR INSTALLATION OF BOOK EXCHANGE LIBRARY ON ROAD RIGHT OF WAY, ADJACENT 4924 THREE POINTS BLVD -2972- | \ ; \ \ % -2974 ■ § \(\\\/)}) !\ ! \§I (\ \\ \2 §/-- §»\ \ : §:\\ }�\� (( -5 \>§ !\/>m&[3(0 \\\\\\/\\r Dm \\\} /§22:\/)2)) » \(/!//\/:§§\PZ §!E§ /§:r::;; §j/ -2974 ■ I -2970- O N O O O O O O O O 0O 0O 0 0 S. 0.. 0 o voi o o_ o voi o 0 o F ¢ Q ❑ C, �r z M a m m m W J � Q a Q a o O N O O O O O O O ¢ N 2 o 0 0 0 0 o 0 0 0 z ¢ o a 0 0 0 0 0 0 0 0 0 0. .Oa o 000 0 0 0 0 000 00 0 0 0 0 0 0 0 0 0 o ry o 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 O !� N Cl 19 W W V� F9 O 1� O O N w W N M OOi 69 e9 W M rr N W� N l9 Z� m y IZ- Z O - - - N -- < ¢ E p o iN F N (n fn w❑ LL LL LL LL (n N (f! LL LL Z W LL (/1 Z ❑j Z w r o U U U U o o o U U o U x Z J j w W w? w W � w � w w O ax w w W J w m w O V O J J J J J J ll � W W Z F Z S W o ❑ o w o Q m W N N J J � Q W a J V J mL w ❑ J W ❑ z2_ a x > W Z❑w p Dow O¢ W Z Z w U 0 tt Z U ,moo o W Fo P: m ow LL K~0 w a .. ui w F Jwmo 2` w LL LL O m1p h w w r o a r J w m Q Z QJ ❑_ a a xZ O UFZJ ZaU W 1- LL m W LL O N O O LL U Z n W 2 Q W O Z J Z 5 pw. p 1 Z 1- a N M (/) w� F- Q � 0 U' O WOa ❑¢ m aOw mFaw VU'wU' OW W M¢ Q W w W O a Z Fx- w urvi K N m n p a o op a D W z¢ z E N w z a 2 U E m Fo F m W o wzZZ 'L �x 4w �- mUmgwQ❑Om O �a0¢ z mzg wg w'-wa zxyN popFUpU z �WrwULL W M D �- ¢FFA- W L6 O 0 0 00 z 4 0 0 K g kz- N Z LL p K w WLL W a O a w Z w k w U< U p 0 Z (7 r o< a U z zz 0-¢ 0 Z z O d U Q a a¢ m x N= W U J Z F0 2 m �- t= °5 W z in U Z U Z U U m m w Z O Q 0 0 U J z �- a 1- W Q LL Q w> W>¢ F °J W `L w m 0 0 ❑z O z 0 0 0 v¢❑ Oz o a z m z O x¢ h z a F 0 z z¢ z (° O a w ¢ W¢ <¢ w X tt z o o z a z a 0 3 w O� o w m z m u m y O m w J w w m w m w w w¢¢ m F' D D Jo o O (9 w a O x O O m x 2 �wtiU¢¢Q¢¢mx K 0ln¢un. a FLW m U -v U`v¢ m U a Ua'v LLULLwLL � � r N O N Cl V N t0 n O N t'1 n m F Z -2970- DATE 11/1812015 CONTRACTOR'S PAY REQUEST NO. 2015 Lift Station Improvements City Project No. PW -15-04 BMI PROJECT NO. 012.108075 FOR WORK COMPLETED FROM 10i THROUGH 11/18/2015 CONTRACTOR Pember Companies, Inc OWNER City of Mound ENGINEER Bolton & Menk TOTAL AMOUNT BID_.._ ..... ............... ... .. $ 134,050.00 APPROVED CHANGE ORDERS + EXTRA WORK_..._..._.__..........._ .... ................. - ... - .... .... ... . $ 7,691.58 CURRENTCONTRACT AMOUNT. ...................... .................. ........... .. ...... ............................... ... ...... $ 141,741,58 TOTAL, COMPLETED WORK TO DATE ............... .......................... ................................ . $ 126,193.68 TOTAL, STORED MATERIALS TO DATE......- ........................... ........... ....... ... ........... $ - DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED ............ ....... - ................. ........... ......... - $ TOTAL, COMPLETED WORK & STORED MATERIALS., ............. ........... .................................... - ....... --- .... .... $ 126,193,68 RETAINED PERCENTAGE 5,0% ) ... - .......... ...................... ........... ....... ....... ...... ........ $ 6,309.68 TOTAL AMOUNT OF OTHER DEDUCTIONS ......... .... I-- ............ — .... .... ................. — .... - . ......... - $ - NET AMOUNT DUE TO CONTRACTOR TO DATE ........................... .... — ...... I ...... -.1-1 ........ ........................ $ 119,883,99 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES ...................... — .......... ... I ....... .... I ........ I ............. - $ 85,714.10 PAY CONTRACTOR AS ESTIMATE NO. 2 - ...... ............ ................... .............. ........ -'- ...................... $ 34,169.89 Certificate for Payment I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the amount for the Final Estimate, that the provisions of M S. 290.92 have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. Contractor: Real Companies, Inc, N 4449 469th Street Menomonie, W1 54751 By Date CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT BOLTON & MENK, INC.. ENGINEERS, 2638 SHADOW LN, SUITE 200, CHASKA MN 55318 By PROJECT ENGINEER Daniel L. Faulkner Date It // T /o e APPROVED FOR PAYMENT: Owner: CITY OF MOUND By -2969- A Consulting Engineers & Surveyors 2638 Shadow Lane, Suite 200 - Chaska, MN 55318-1172 Phone (952)448-8838•Fax (952) 448-8805 www.bolton-menk.com November 18, 2015 Ms. Catherine Pausche, Director of Finance City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2015 Lift Station Improvement Project City Project No. PW -15-04 Pay Request No. 2 Dear Ms. Pausche: Please find enclosed Pay Request No. 2 from Pember Companies, Inc. for work completed on the 2015 Lift Station Improvement Project from October 1, 2015 through November 18, 2015. Please note that the contract amount has been increased by $7,691.58. Of this amount, $4,694.58 is for street patching of watermain breaks on Commerce Boulevard and Bartlett Boulevard and not related to lift station project work. Pember Companies was requested to do the watermain patch work since they had project -related patch work to do on Sumach Lane making them available for the non -project related work. The other $2,997.00 was for the removal and disposal of unsuitable material discovered by the contractor during the required excavation for the new lift station. We have reviewed the contractor's request, verified quantities and recommend payment in the amount of $34,169.89 to Pember Companies, Inc. Sincerely, BOLTON & MENK, INC. Daniel L. Faulkner, P.E. City Engineer cc: Eric Hoversten, Director of Public Works FEE SCHEDULE PROJECT TESTING SERVICES 2015 STREET, UTILITY & RETAINING WALL IMPROVEMENTS TUXEDO BOULEVARD CITY PROJECT NOS. PW -16-02 MOUND, MINNESOTA AFT PROJECT No. 20.13204 AET INVOICE NO. 69430 SERVICE DESCRIPTION PROJECT BUDGET ESTIMATED UNIT BUDGET UNITS RATE AMOUNT Invoice Amount 9121115 to 10125/15 9Units Amount Excavation Observations and Compaction Testing 1. Staff Engineer I for observations mexcavations, consultation and reporting (services provided on a will -call basis -assumes 3 tripe to the jobsite). 8 hours $117.00 $936.00 00 $0 00 2. Engineering Technician II travel time for soil compaction testing (services provided on a will -call basis - assumes 30 trips to the jobsite). 45 hours $75,00 $3,375.00 9.0 $675,00 3. Personal or Company vehicle mileage. 1980 miles $0.575 $1,138.50 174.0 $100.05 4. Soil compaction tests (nuclear gauge or sand cone). 70 tests $27.00 $1,890,00 6.0 $162.00 5. Standard Proctor tests (Methods B or C). 8 tests $120.00 $960.00 0.0 $000 6. Cohesive sample proctor preparation. 6 samples $60.00 $360.00 0.0 $0.00 7. Sieve tests of granular fill and Class 5 aggregate base. 10 tests $90.00 $900.00 0.0 $0.00 Concrete Testing 1. Engineering Technidan I for testing of concrele (services provided oa a wiil- calibasis- assumes 10 trips to thejobsite). 25 hours $69.00 $1,725.00 0.0 $0.00 2. Personal or Company vehicle mileage. 600 miles $0.575 $345.00 00 $000 3. Curing, handling and compressive strength testing of concrete test cylinulers (includes molds and handling of non -tested cylinders). 40 cyls. $25.00 $1,000.00 0.0 $0.00 4. Concrete cylinder pick-up service from jobsile. 8 hips $70,00 $560.00 0.0 $000 Bituminous Testing 1, Engineering Technician 11 for observations of bituminous placement, establishing roll patter, thickness and density testing, and obtaining samples for laboratory testing (services provided on a will -call basis - assumes 6 trips to the jobsite). 15 hours $75.00 $1,125.00 0.0 $0.00 2. Nuclear gauge rental. 6days $50.00 $30000 00 $000 3, personal or Company vehicle mileage. 360 miles $0,575 $207.00 0.0 $0,00 4. MnOOT Gyratory Mix Properties, including asphalt extraction and aggregate gradation tests, Rice specific gravity tests, and Gyratory or Marshall derely, lest. 6 tests $500.00 $3,000,00 OA $0.00 Project Management B Coordination 1. Project Managertor coordination of AET personnel and activities, attending meetings (if requested), consultation and report preparation. 5 hours $125,00 $625.00 0.5 $62.50 2. Principal Engineer for special consultation and raped review. i hour $170,00 $170,00 0.0 $0.00 3. Personal or Company vehicle mileage. 0 miles $0.575 $000 0.0 $0,00 MONTHLY ESTIMATE() BUDGET $18,616.50 INVOICE $999.55 TOTAL Page i of 1 2867- FEE SCHEDULE PROJECT TESTING SERVICES 2015 STREET, UTILITY 8, RETAINING WALL IMPROVEMENTS GRANDVIEW 13OULEVARD CITY PROJECT NOS. PW -15.01 MOUND, MINNESOTA AET PROJECT No. 20-13204 AET INVOICE NO. 59430 AT%RIC.i ESGIVIRM 1ESTISG,ISC, SERVICE DESCRIPTION PROJECT BUDGET ESTIMATED UNIT BUDGET UNITS RATE AMOUNT Invoice Amount 9121115 to 10125115 R Units Amount Excavation Observations and Compaction Testing 1, Staff Eng near I for observations of excavations, consultation and reporting (services provided on a will -call basis - ease mea 3 trips to the jobs its). 8 hours $117.00 $938.00 00 $0.00 2. Engineering Technician II travel time for soil compaction testing (services provided on a will -call basis -assumes 30 trips to mejobsite). 45 hours $75.00 $3,375.00 0.0 $0.00 3. Personal or Company vehicle mileage. 1980 miles $0.575 $1,138.50 0.0 $0.00 4. Soil compaction tests (nuclear gauge or sand cone). 70 tests $27.00 $1,890.00 0.0 $0.00 S. Standard Procter tests (Methods B or C). 8 tests $120.00 $960.00 0.0 $0.00 6. Cohesive sample proctor preparation. 6 samples $60.00 $36000 0.0 $0.00 7. Sieve tests of granular fill and Class 5 aggregate base. 10 tests $90.00 $90000 0.0 $0.00 Concrete Testing 1. Engineering Technician I for testing of concrete (services provided on a will- cail basis -assumes 10 trips to the jobsibi 25 hours $69.00 $1,725.00 15.0 $1,035.00 2. Personal or Company vehicle mileage. 600 miles $01575 $345.00 2320 $133.40 3. Curing, handling and compressive strength testing of concrete test cylinders (includes molds and honoring of non -tested cylinders). 40 ryls. $25.00 $1,00000 20.0 $500.00 4. Concrete cylinder pick-up service from jobsite. 8 trips $70.00 $56000 20 $140AO Bituminous Testing 1. Engineering Technician II for observations of bituminous placement, establishing roll pattern, thickness and density testing, and obtaining samples for laboratory testing (services Free I red on a wilt -call basis -assumes 6 trips to the jobsite). 15 hours $75,00 $1,125.00 0.0 $0.00 2. Nuclear gauge rental. 6 days $50.00 $300.00 0.0 $0.00 3. Personal or Company vehicle mileage. 360 miles $0.575 $207,00 0.0 $0.00 C MODOT Gyratory Mix Properties, including asphalt extraction and aggregate gradation tests, Rice specific gravity tests, and Gyratory or Marshall density test. 6 tests $500,00 $3,000.00 0.0 $0.00 Project Management 6 Coordination 1. Project Managerfor coordination of AET personnel and activities, attending meetings (If requested), consultation and repel preparation. 5 hours $125.00 $825.00 0.5 $62,50 2. Principal Engineer for special consultation and report review i hour $170.00 $170.00 00 $0.00 3. Personal or Company vehicle mileage. 0 miles $0.575 $0.00 0.0 $0.00 MONTHLY ESTIMATED BUDGET $18,616.50 INVOICE $1,870.90 TOTAL Page i of 1 -2966- American Engineering Testing, Inc. 550 Cleveland Avenue North St. Paul, Minnesota 55114 Phone: (651) 659-9001 Fax: (651) 659 1379 Federal Tax ID: 41-0977521 MOUND, CITY OF C/O BOLTON & MENK, INC 2638 SHADOW LN, SUITE 200 CHASKA, MN 55318 BILLING CONTACT: DAN FAULKNER SCOPE OF WORK: CONSTRUCTION TESTING SERVICES SEE ATTACHED ITEMIZATION DUE DATE: 1113012016 INVOICE CUSTOMER NUMBER NUMBER DATE 69430 10/31/15 M00016 PROJECT MANAGER: D. VAN HEUVELN PROJECT NUMBER: 20-13204 PROJECT: 2015 STREET, UTILITY & RW IMPROV. PW -15-01- GRANDVIEW BLVD. PW -15-02- TUXEDO BLVD. MOUNDS, MN For inquiries or additional information regarding this invoice, please contact 651-789-4659 or email accounting@amengtest.com Remit payment to: 550 C/eve/andAvenue North, Si. Paul, MN 55114 Amount due this Invoice $2,870,45 AFT Federal ID 041-097790e ADe Federal ID #41-1646054 550 Cleveland Aveni St. Paul, MN 55114 Phone 651-659.9001 1 Tall Free 800-972-6364 1 Fax 651-659-1379 1 www.amengtost.com I AWLEO This document shalt not be reproduced, except in full, without written approval from American Engineering Testing, Inc. EBCo f U91 Consulting Engineers & Surveyors 2638 Shadow Lane, Suite 200 , Chaska, MN 55318-1172 Phone (952) 448-8838 • Fax (952) 448-8805 www.bolton-menk.com November 17, 2015 Eric Hoversten, Director of Public Works City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2015 Street, Utility and Retaining Wall Improvements — Grandview Blvd and Tuxedo Blvd City Project Nos. PW -15-01 and PW -15-02 AET Invoice for Construction Testing Services Dear Eric: Attached please find American Engineering Testing, Inc. Invoice number 69430 dated 10/31/15 in the amount of $2,870.45 for construction testing services for the Grandview Boulevard/Tuxedo Boulevard project. Invoice number 69430 is in conformance with AET's proposal approved by Council on May 26, 2015. I recommend payment of this invoice in the amount of $2,870.45 to American Engineering Testing, Inc. Sincerely, BOLTON & MENK, INC ;Z-4�L� Daniel L. Faulkner, P.E. City Engineer DESIGNING FOR A BETTER TOMORROW Bolton & Menk is ^^^^^' opportunity employer -2964- Pralects- 81503025 - 2014 Street Utility, & Retaining Wall Impts SAP 145-106-003 Invoice number: 6042190 Qty/Hours Rate Amount 1- MnDOT Testing 1.1- Soil Testing Consulting Services Detail Sample pick-up 2.50 74.00 185.00 Compaction Testing - Sandcone & DCP 6.50 74.00 481,00 Non -Salary Detail Sieve analysis with 200 wash (ASTM C 136 and C 4.00 125.00 500.00 117), per sample Standard Proctor Test(ASTM D 698) 1.00 175.00 175.00 Asphalt Content (ASTM 0 2172/6307), per 1.00 146,00 146.00 sample CMT Trip Charge 3.00 40.00 120.00 Total 1.1 - Soil Testing $1,607.00 1.2 • Concrete Testing Consulting Services Detail Concrete Testing 6.25 74.00 462.50 Concrete Cylinder Pick up 3.25 74.00 240.50 Non -Salary Detail Compressive strength of 4 x 8" concrete cylinders 11D0 28.00 308.00 (ASTM C 39), per unit CMT Trip Charge 4.00 40.00 160.00 Total 1.2 • Concrete Testing $1,171.00 1.3 - Pavement Testing Consulting Services Detail Sample pick-up 3.50 74.00 259.00 Non -Salary Detail Rice specific gravity (ASTM D 2041), per sample 1.00 77.00 77.00 Asphalt Content (ASTM D 2172/6307), per 1.00 146.00 146.00 sample Extracted aggregate gradation (ASTM D 5444), 1.00 100.00 100.00 per sample Gyratory gravity (AASHTO T312), per sample 1.00 175.00 175.00 Percent crushed (ASTM D5821), per sample 1.00 77.00 77.00 Fine Aggregate Angularity (ASTM C1252), per 1.00 74.00 74.00 sample CMT Trip Charge 1.00 40.00 40.00 Total 1.3 • Pavement Testing $948.00 L4 - Project Management Consulting Services Detail Project Manager 3.75 158.00 592.50 Project Assistant 3.25 78.00 253.50 Total 1.4 - Project Management $846.00 Total 1 - MnDOT Testing $4,572.00 Total Project $4,572.00 Page 2 of 2 -2963- n1tl �t yRl tii�,�,c i Dan Faulkner City of Mound c/o Bolton & Menk, Inc. 2638 Shadow Lane Chaska, MN 55318 2014 Street, Utility, & Retaining Wall Impts SAP 145- 106-003 Construction Materials Testing Three Points Blvd., From Commerce Blvd. to Avocet Lane Mound, MN 55364 For Professional Services rendered through 10/3/2015 1 - MnDOT Testing 1.1 - Soil Testing 1.2 - Concrete Testing 1.3 - Pavement Testing 1.4 - Project Management Amount Previously Invoiced: $11,092.25 Amount Invoiced to Date: $15,664.25 PLEASE REMIT TO Braun intertec Corporation NW 7644 PO Box 1450 Minneapolis, MN 55485 Telephone (9S2)995-2000 Fax (952)995-2020 Tax I.D. 41-1684205 Date 10/22/2015 Invoice number B042190 Project ED 81503025 Customer account M13913 Customer PO $1,607.00 $1,171.00 $948.00 $846.00 Total Fees $4,572.00 $4,572.00 Page 1 of 2 Please pay from this invoice. st V®SA� Terms: Due on receipt, 11/2% per month after 30 days, 18% annual percentage rate. We accept mmm 'go 2 e � ® Consulting Engineers & Surveyors 2638 Shadow Lane, Suite 200 • Chaska, MN 55318-1172 Phone (952) 448-8838 • Fax (952) 448-8805 www,bolton-menk.com November 16, 2015 Eric Hoversten, Director of Public Works City of Mound 2415 Wilshire Boulevard Mound, MN 55364 i RE: 2014 Street and Utility Improvements - West Three Points Blvd. Street Improvements City Project No. PW -14-01 Braun lntertec Invoice for Construction Testing Services Dear Eric: Attached please find Braun Intertec's Invoice number B042190 dated 10/22/2015 in the amount of $4,572.00 for soils, concrete and pavement testing services for the West Three Points Boulevard Street project. Invoice number B042190 is in conformance with Braun Intertec's proposal dated April 9, 2015 and approved on May 5, 2015. I recommend payment of this invoice in the amount of $4,572.00 to Braun Intertec. Sincerely, ,BOLTON & MENK, INC Daniel L. Faulkner, P.E. City Engineer DESIGNING FOR A BETTER TOMORROW Bolton & Menk is e- ---' opportunity employer -2961- DATE: 10/23/2015 CONTRACTOR'S PAY REQUEST NO. 11 and Final 2013 STREET IMPROVEMENTS City Project Nos. PW -13-01, PW43-02, PW -13-05 BMI PROJECT NO. C12.105545 FOR WORK COMPLETED FROM 12/1/2014 THROUGH 10/112015 TOTAL AMOUNT BID ................. CONTRACTOR GMH Asphalt Corp. OWNER City of Mound ENGINEER Bolton & Monk $ 4,274,644.41 APPROVED CHANGE ORDERS +EXTRA WORK........ ........... ...................... .._................_._............... ..... $ CURRENT CONTRACT AMOUNT._ ........ .... ... ........................._._......._............,.,,.................................,. $ TOTAL, COMPLETED WORK TO DATE ............... ......_............................. .... _........... TOTAL, STORED MATERIALS TO DATE ............... .................. .................... ,.,..... ...... DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED ................ TOTAL, COMPLETED WORK & STORED MATERIALS_ ..... ......... -- ......... ... _... -... RETAINED PERCENTAGE ( 0.001 )............. --- ..... ........... ................. TOTAL AMOUNT OF OTHER DEDUCTIONS., ... ............. I ...... -.... ...,... ..- _- .......... NET AMOUNT DUE TO CONTRACTOR TO DATE. .......... ........ ..... .......... -- .... ....... TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES ............................ ..... -.,........... PAY CONTRACTOR AS ESTIMATE NO. 11 and Final . .......................................... - Certificate for Payment I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing Is a true and Correct statement of the amount for the Final Estimate, that the provisions of M. 5. 290.92 have been compiled with and that all claims against me by reason of the Contract have been paid or satlsfactoniy secured. Contractor: GMH Asphalt Corporation 9180 Lake Town Foad C 1 By Ld § Name Title Date Btyy11 l°"d s—I! CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON B & ME�t. INC.. ENGINE63�.ySH ADOW SUITE 200, CHASKA MN 55318 (/JI /`G•i.'Vr-r-�..11�) �/�.en� PROJECT ENGINEER Daniel L. Faulkner Date %19 /;-3 APPROVED FOR PAYMENT: Owner. CITY OF MOUND By Name Title Date -2960- 290,898.41 4,565,442.82 4,720,359.17 4,720,369.17 4,720,359.17 4,708,558,27 11,800.90 ® Consulting Engineers & Surveyors ' " 2638 Shadow Lane, Suite 200 - Chaska, MN 55318-1172 Phone (952) 448-8838 • Fax (952) 448-8805 www.bolton-menk.com October 23, 2015 Ms. Catherine Pausche, Director of Finance City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2013 Street, Utility and Retaining Wall Improvement Project City Project Nos. PW -13-01, PW -13-02, PW -13-05 Pay Request No. 11 and Final Dear Ms. Pausche: Please find enclosed Pay Request No. 11 and Final from GMH Asphalt Corporation for work completed on the 2013 Street, Utility and Retaining Wall Improvement Project. The contractor has completed all remaining punch list items and has submitted the required lien waivers and IC 134 tax forms. I recommend payment of the retainage in the amount of $11,800.90 to GMH Asphalt Corporation. Sincerely, BOLTON & MENI£, INC. Daniel L. Faulkner, P.E. City Engineer cc: Eric Hoversten, Director of Public Works -2959- *XMV. rr l FEESCHEDULE Principal....................................................... $160-215/hr Associate...................................................... $110-155/hr Senior Professional ....................................... $90-155/hr Professional I1 ................................................ $80-100/hr Professional I .................................................. $50-80/hr Technical......................................................... $40-60/hr Secretarial............................................................. $55/hr Litigation Services .............................................. $190/hr Testimony........................................................... $275/hr Incidental Expenses Mileage ..................................... current federal rate/mile Photocopying BW ............................................. 15¢/page Photocopying Color ....................................... $1.00/page Outside Printing............................................Actual Cost Large Format Scanning.................................Actual Cost B/W Bond Plots..............................................$5.00 each Color Bond Plots ..........................................$20.00 each Photo Paper Color Plots................................$40.00 each -2958- 2 rr� SCOPE OF WORK I ) Response to general questions and inquiries 2) Review of building permit and land use applications 3) Preparation of meeting materials related to the processing of land use applications 4) Attendance at Planning Commission and City Council meetings 5) Attendance at meetings with City Staff, applicants, and/or agencies related to the processing of building permit and land use applications 6) Studies and updates to the city code 7) Amendments to the Comprehensive Plan 8) Other tasks as assigned by City Staff -2957- IN WITNESS WHEREOF, the City and the Consultant have caused this Professional Services Agreement to be executed by their duly authorized representatives in duplicate on the respective dates indicated below. City of Mound By: By: Its: Its: Date: Date: Hoisington Koegler Group Inc. By: By: Its: Its: Date: Date: -2956- 6 conflict of interest, Consultant shall advise the City and either secure a waiver of the conflict or advise the City that it will be unable to provide the requested services. 22. Work Products and Ownership of Documents. All records, information, materials and other work products, including, but not limited to the completed reports, drawings, plans, and specifications prepared and developed in connection with the provision of services pursuant to this Agreement shall become the property of the City, but reproductions of such records, information, materials and other work products in whole or in part may be retained by the Consultant. 23. Agreement Not Exclusive. The City retains the right to hire other planning service providers for other matters, in the City's sole discretion. 24. Data Practices Act Compliance. Any and all data provided to the Consultant, received from the Consultant, created, collected, received, stored, used, maintained, or disseminated by the Consultant pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. This paragraph does not create a duty on the part of the Consultant to provide access to public data to the public if the public data are available from the City, except as required by the terms of this Agreement. 25. No Discrimination. Consultant agrees not to discriminate in providing products and services under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. 26. Authorized Agents. The City's authorized agent for purposes of administration of this contract is the Community Development Director of the City, or its designee. The Consultant's authorized agent for purposes of administration of this contract is Rita Trapp, and all Work shall be performed by or under its supervision. 27. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any other provisions or any other or further breach, and no such waiver shall be effective unless made in writing and signed by an authorized representative of the party to be charged with such a waiver. 28. Headings. The headings contained in this Agreement have been inserted for convenience of reference only and shall in no way define, limit or affect the scope and intent of this Agreement. 30. Severability. In the event that any provision of this Agreement shall be illegal or otherwise unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full force and effect. -2955- 5 to be deemed an employee or agent of City and has no authority to make any binding commitments or obligations on behalf of City except to the extent expressly provided herein. All services provided by the Consultant pursuant to this Agreement shall be provided by the Consultant as an independent contractor and not as an employee of the City for any purpose, including but not limited to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits. 15. Compliance with Laws. Consultant shall exercise due professional care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the date Consultant agrees to provide the applicable services detailed in Exhibit A or any supplemental letter agreement. 16. Notices. Any notices permitted or required by this Agreement shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return receipt requested, addressed to: Consultant: Hoisington Koegler Group, Inc., 123 North Third Street, Suite 100, Minneapolis, MN 55401; Attn: Brad Scheib, Principal; City: City of Mound, 2415 Wilshire Blvd, Mound, MN 55364; Attn: City Manager; or such other address as either party may provide to the other by notice given in accordance with this provision. 17. Attorney Fees. In the event of any action to enforce or interpret this Agreement, the prevailing party shall be entitled to recover from the losing party reasonable attorney fees incurred in the proceeding, as set by the court, at trial, on appeal or upon review. 18. Entire Agreement. This Agreement, any attached exhibits and any addenda or amendments signed by the parties shall constitute the entire agreement between the City and the Consultant, and supersedes any other written or oral agreements between the City and the Consultant. This Agreement can only be modified in writing signed by the City and the Consultant. 19. Third Party Rights. The parties to this Agreement do not intend to confer on any third party any rights under this Agreement. 20. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. 21. Conflict of interest. The Consultant shall use reasonable care to avoid conflicts of interest and appearances of impropriety in representation of the City. In the event of a -2954- 4 the City and the state auditor or legislative auditor for a minimum of six years. The Consultant shall maintain such records for a minimum of six years after final payment. 10. Indemnification. To the fullest extent permitted by law, the Consultant, and the Consultant's successors or assigns, agree to protect, defend, save, and hold harmless the City, its officers, agents, and employees from all claims, suits, or actions of any kind, nature, or character, and the costs, disbursements, and expenses of defending the same, including but not limited to, attorneys' fees, professional services, and other technical, administrative or professional assistance resulting from or arising out of the negligence, breach of contract or willful misconduct of Consultant or its subcontractors, agents, or employees under this Agreement or arising out of the failure to obtain or maintain the insurance required by this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to which the City is entitled. The parties agree that these indemnification obligations will survive the completion or termination of this Agreement. 11. Insurance. Consultant will maintain insurance coverage for: Worker's Compensation (statutory limits), General Liability, Automobile Liability, Professional Liability, and Excess or Umbrella Liability in an amount of not less than $1,500,000.00 (one million five hundred thousand dollars and no/100) per occurrence, and will provide information as to specific limits upon receipt of signed Agreement. Consultant shall provide City with a current certificate of liability insurance for all insurance coverage referenced above. Such certificate of liability insurance shall list the City as an additional insured and contain a statement that such policies of insurance shall not be canceled or amended unless thirty (30) days written notice is provided to the City, or ten (10) days written notice in the case of non-payment. 12. Subcontracting. Neither the City nor the Consultant shall assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that may become due or moneys that are due) in the Agreement without the written consent of the other except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent the Consultant from employing such independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the performance of services hereunder. 13. Assignment. Neither City nor Consultant shall assign this Agreement or any rights under or interest in this Agreement, in whole or in part, without the other parry's prior written consent. Any assignment in violation of this provision is null and void. 14. Independent Contractor. Consultant shall be deemed an independent contractor. Consultant's duties will be performed with the understanding that Consultant has special expertise as to the services which Consultant is to perform and is customarily engaged in the independent performance of the same or similar services for others. The manner in which the services are performed shall be controlled by Consultant; however, the nature of the services and the results to be achieved shall be specified by City. Consultant is not -2953- 3 lodging, food, telephone, internet, faxes, and computer. All expenses of the Consultant shall be built into the Consultant's fixed compensation rates, unless reimbursement for an expense received the prior written approval of the City, which approval may be provided via electronic mail. The City agrees to reimburse the Consultant for actual mileage expenses based on the current year IRS standard mileage rate, and incidental expenses, such as but not limited to photocopies, preparation of a CD, and map/graphic preparation/reproduction. 5. Approvals. The Consultant will secure the City's written approval before making any expenditures, purchases, or commitments on the City's behalf or before releasing any material to the media. The City's approval may be provided via electronic mail. 6. Termination. Notwithstanding any other provision hereof to the contrary, this Agreement may be terminated as follows: a. The parties, by mutual written agreement, may terminate this Agreement at any time. b. Consultant may terminate this Agreement in the event of a breach of the Agreement by the City upon providing thirty (30) days written notice to the City. C. The City may terminate this Agreement at any time at its option, for any reason, or no reason at all. d. City may terminate this Agreement immediately upon Consultant's failure to have in force any insurance required by this Agreement. In the event of a termination, City shall pay Consultant for Work performed to the date of termination and for all costs or other expenses incurred prior to the date of termination. Amendments. No amendments may be made to this Agreement except in writing signed by both parties. 8. Remedies. a. In the event of a termination of this Agreement by City because of a breach by Consultant, City may complete the Work either by itself or by contract with other persons or entities, or any combination thereof. b. The foregoing remedies provided to City for breach of this Agreement by Consultant shall not be exclusive. City shall be entitled to exercise any one or more other legal or equitable remedies available because of Consultant's breach. 9. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, the Consultant agrees that the books, records, documents, and accounting procedures and practices of the Consultant, that are relevant to the contract or transaction, are subject to examination by -2952- 2 PROFESSIONAL SERVICES AGREEMENT BETWEEN: City of Mound AND: Hoisington Koegler Group Inc. EFFECTIVE DATE: January 1, 2016 This Agreement is made this day of , 2015, by and between the City of Mound, a Minnesota municipal corporation, hereafter referred to as the "City", and Hoisington Koegler Group Inc., a Minnesota corporation, hereafter referred to as the "Consultant": RECITALS A. Consultant is engaged in the business of providing professional planning services to municipalities. B. City desires to engage Consultant to provide the services described in this Agreement and Consultant is willing to provide such services on the terms and conditions set forth herein. AGREEMENT 1. Services to be Provided. Consultant agrees to provide City with planning services as set forth in Consultant's Scope of Work attached hereto as Exhibit A and/or any supplemental letter agreements entered into between the City and Consultant (the "Work"). The services referenced in the attached Exhibit A or any supplemental letter agreements shall be incorporated into this Agreement by reference. All Work shall be provided in a manner consistent with the level of care and skill ordinarily exercised by professionals currently providing similar services. 2. Time for Completion. This Agreement shall remain in force and effect commencing from January 1, 2016 to December 31, 2016 unless terminated by either party or amended pursuant to the Agreement. 3. Consideration. The consideration, which City shall pay to Consultant, for both the Work performed by Consultant and the expenses incurred by Consultant in performing the Work, shall be as set forth in Exhibit B and incorporated herein to the Agreement. City shall make progress payments, based on monthly invoices from Consultant. City's payment shall be made within 30 days after Consultant's statement. Consultant's statement shall contain a detailed list of project labor and hours, rates, titles, and amounts undertaken by the Consultant during that billing period. 4. Expense Reimbursement. The Consultant will not be compensated separately for necessary incidental expenses for, such as, but not limited to, office space, administration, -2951- 1 CITY OF MOUND RESOLUTION NO. 15 - RESOLUTION TO APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HOISINGTON KOEGLER GROUP INC. WHEREAS, Chapter 129 of the Mound City Code, Zoning, exists, in part, to promote orderly development of the residential, commercial, industrial, recreational, and public areas; and Hoisington Koegler Group Inc. (HKGI) has provided consultant planning services to the City of Mound for well over twenty years; and WHEREAS, HKGI is well established with a good reputation and the necessary skills to provide planning consultant services to the City of Mound; NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mound, Minnesota, hereby approves the professional services agreement and authorizes the Mayor and Acting City Manager to execute the professional services agreement with Hoisington Koegler Group Inc. to provide consultant planning services in substantially the same form as Exhibit A, which is made a part herein. The Acting City Manager and City Attorney are hereby authorized to make any required revisions and/or changes to the contract that are keeping with the intent of this Resolution as shown in the attached Exhibit A. Adopted by the City Council this 24th day of November, 2015 Attest: Catherine Pausche, City Clerk -2950- Mayor Mark Wegscheid TABLE OF CONTENTS I. FORWARD: .................................................................................................................................... 1 II. CONCLUSIONS AND RECOMMENDATIONS: ......................................................................... 2 III. INTRODUCTION: .......................................................................................................................... 5 IV. LOCATION: .................................................................................................................................... 5 V. EXISTING CONDITIONS: ............................................................................................................. 6 VI. MUNICIPAL STATE AID: ............................................................................................................. 7 VII. IMPROVEMENTS: ......................................................................................................................... 7 VIII. EASEMENTS: ................................................................................................................................. 9 IN. ENGINEER'S ESTIMATES: ........................................................................................................ 10 X. PROJECT FINANCING: ............................................................................................................... 11 XI. TYPICAL ASSESSMENT: ........................................................................................................... 13 XII. PROJECT SCHEDULE: ................................................................................................................ 16 APPENDIX A — Cost Estimates/Estimated Assessments APPENDIX B — Proposed Improvements sawad as EOE nTER ITARLOW dD 4b3b I°6321 T ¢ ED w rE D v 31 5 21.0 1° rz os Da E o® 4:33 46 2196 yas g ° , n n5 n5 15 ° A Y A y �« s :° 1309 533 ­0 CAI DAKOTA RJL INC 2333 LAKE W INDS CONDOMINIUMS 202° 20189 UNITS 1000 s......E OR 1111 1092 rzs36 3 HORELINE DR, rz 09 rzrz°e m�3 �6 P P S µ o O 2333 5 rzrz rzrz 2541 3� rzrz � 5 5000 rz rzrz WOOOflIOGRED s °1 00 0� °a s c �5 e a rG°:rzrz MAYW OOO flOAO 390 5°srz ssrz RoMFRI °5° 40 °0 rza00 3 9 n/ LO°9M 4519 4513 ssrza 0 0 2W rzrz I n2 ss3a sa P 291. G 2910 293. rzxrz 01046 0 2131 2121 2111 SO7 5033 2 9. 2930 2964 29. Orz rzesa aa2410sOsa ss aaa 0 DOPC°ES EPS °RO ss0 23N00 30. A' 46010 e z 1 as57 ^> 9 ss ss2° OOO pPp a MA GIESTFA e PD ssa q0� ssc S1 2rss 0s0a0 ss0 ° y a® 30 °° 2n s sos O ssm NH ° s a0 O5 4 16 M ss i A416L ac00 a55 0 Q2910 ;71 4601 46 rzss0 G(ENOA(ERO oes rzs0 s � rzs e CU aEftA D ORD ° a3oRO0m P ss H m 0 sss nv� 12. ° ss rz B 46 3 9 43 46 � 11 ° NN °:1 mSSOsa 0° "S0 z97G °HA °PTO °PD 5°v O2500 RCI'Orz0 B sspP /14O as AD O 3 2m o O ° NO R RD aarz° 3 6 rzs ° s rz 3°31 3°>a 0660 0 LEGEND CYPRESS LANE/MAYWOOD ROAD BARTLETT BLVD o TUX6ED0 BLVD 2640 5516° 5237 EQUIVALENT EQUIVALENT EQUIVALENTS N ° s3°1 5 °srza °s>a aarze rz63° ° rzn 561 1213 RECONSTRUCT STREET #UNITS RESIDENTIAL UNITS #UNRS RESIDENTIAL UNRS #UNITS RESIDENTIAL UNITS 3072 g-t%iR[Nc rz 30e4 >p 3 COMMERCIAL =I4 LOTS 5 8 2 S °3 COMMERCIAL CITY =2 LOTS 2 0 0 7 3131 3 3101 3106 Y2 ASSE SSMENT=36 LOTS 0 18 9 19 9.53149 4524 : 3117 3111 "o t5 - %1°ASSESSMENT=3LOTS 0 4 1.33 0 0 3\\"1 31rz: �`J - FULL ASSESSMENT = 44 LOTS 0 24 24 19 19 610, 335 CTPQ °2 OJEF. CITY LOT = 4 LOTS 1 1 1 1 2 1.5 p RD51« 460 1 4553 R C°316 431 vJ HIGH DEN STY RESIDENTIAL =I7 UNITS 1 1.8 0 0 6 466 9 4333 / 3114 IAIGWINDS CONDOS mg UNOX N ITS 0 0 189 3 °3rz 4120 110 46P4 �4604�460 TOTAL 28 35.3333 / °srze T BOLTON 8. MINK, INC. CITY OF MOUND, MINNESOTA FGORE ConeuHing Engineers & 0 200 40 Surveyors 2016 STREET, UTI LITY&RETAINING WALL IMPROVEMENTS 1 SCALE FEET MCHASKARATO' MN RAAMMN PAR SSEV MN MAPLEWOOD, MN BPMEP MN ROCHESTER,NN H W0UmAau10649Praoso�oAisauvsrEAiewry numsrveURei owe mnD(sanPm a�nEs, IA SPENCER, IA Des Mowes, IA FA RAO, ND ASSESSMENT AREA Feasibility Study 2016 Street, Utility and Retaining Wall Improvements City of Mound Table 7: ESTIMATED ASSESSMENTS - CYPRESS/MAYWOOD ASSESSMENT -COMMERCIAL NUMBER OF COMMERCIAL UNITS= 7 ASSESSMENT STREET LOT NUMBER STREET FRONTAGE (LIN FT) LOT AREA (SQ Fr) BASED ON FRONT FOOTAGE (30%) BASED ON SQUARE FOOTAGE (30%) SASE ON#OF UNITS (40%) TOTAL (100%) CYPRESS LANE 85 94.6 13,881 $1,682.51 $1,092.27 $6,367.20 $9,141.98 SHORELINE DRIVE 5337 208.8 43,562 $3,713.61 $3,427.80 $6,367.20 $13,508.61 WILSHIRE BOULEVARD 2333 61.1 7,200 $1,086.69 $566.55 $6,367.20 $8,020.44 WILSHIRE BOULEVARD 2381 118.1 12,000 $2,100.47 $944.26 $6,367.20 $9,411.93 CYPRESS LANE 2346 200.0 24,000 $3,557.10 $1,888.51 $6,367.20 $11,812.81 MAYWOOD ROAD (CITY) 5341 617.8 173,373 $10,987.87 $13,642.36 $6,367.20 $30,997.43 CYPRESS LANE (CITY) 2345 579.1 150,799 $10,299.57 $11,866.06 $6,367.20 1 $28,532.83 FOTALS 1879.50 424,815 ESTIMATED 2016 STREET COST (ASSESSABLE PORTION) $195,640.30 ASSESSABLE PROJECT COSTS (2/3 OF ASSESSABLE STREET COSTS) $130,426.87 LENGTHOF ALL STREETS IM PROVED 1,100 COST PER LINEAL FOOT OF STREET $118.57 COST PER FRONTAGE FOOT OF STREET I $59.28 ASSESSABLE PROJECT COST (TOTAL FRONTAGE x COST PER FRONTAGE FOOT) 1 $111,426.04 ASSESSMENT -RESIDENTIAL EQUIVALENT TOTAL LOTS RES. UNITS SINGLE FAMILY UNITS RECEIVING FULLASSESSMENT (1.0) 0.00 SINGLE FAMILY UNITS RECEIVING THREE QUARTER ASSESSMENT 0.75) 0.00 SINGLE FAMILY UNITS RECEIVING HALF ASSESSMENT 0.50) 0.00 SINGLE FAMILY UNITS RECEIVING ONE THIRD ASSESSMENT (0.33) 0.00 HIGH DENSITY RESIDENTIAL 5601 APARTMENTS - 17) 1 1.80 CITYOWNED UNITS 1 1.00 TOTALS 2.80 ESTIMATED 2016 TR ET IMPROVEMENT COST (ASSESSABLE PORTION) $195,640.30 ASSESSABLE FIR ECF COSTS(2/3 OFASSESSABLE STREETS) $130,426.87 COM MERCIAL ASSESSMENT $111,426.03 TOTAL AMOUNT ASSESSED TO RESIDENTIAL $19,000.84 ESTIMATED ASSESSMENT PER RESIDENTIAL UNIT $6,786.01 ALTERNATE: ASSESSMENT -RESIDENTIAL CAPPED $111,426.03 Bolton Menk, Inc. 2015 All Rights Reserved C12.110651 November 17, 2015 Feasibility Report 2016 Street, Utility and Retaining Wall Improvements City of Mound Table 6: ENGINEER'S ESTIMATE - CYPRESS/MAYWOOD STREET COST (STANDARD SECTION) SUBTOTAL CONSTRUCTION $89,079.54 ENGINEERING, LEGAL & ADMIN (25%) $22,269.88 CONTINGENCY (5%) $4,453.98 TOTAL ESTIMATED STREET COST $115,803.40 SIDEWALK COST SUBTOTAL CONSTRUCTION $61,413.00 ENGINEERING, LEGAL & ADMIN (25%) $15,353.25 CONTINGENCY (5%) $3,070.65 TOTAL ESTIMATED SIDEWALK COST $79,836.90 STREET COST (UTILITY) SUBTOTAL CONSTRUCTION $153,125.54 ENGINEERING, LEGAL & ADMIN (25%) $38,281.38 CONTINGENCY (5%) $7,656.28 TOTAL ESTIMATED STREET COST $199,063.20 STREET COST (EXTRA SECTION) SUBTOTAL CONSTRUCTION $112,522.86 ENGINEERING, LEGAL & ADMIN (25%) $28,130.71 CONTINGENCY (5%) $5,626.14 TOTAL ESTIMATED STREET COST $146,279.71 WATERMAIN COST SUBTOTAL CONSTRUCTION $125,372.50 ENGINEERING, LEGAL &ADMIN (25%) $31,343.13 CONTINGENCY (5%) $6,268.63 TOTAL ESTIMATED WATERMAIN COST $162,984.25 SANITARY SEWER COST SUBTOTAL CONSTRUCTION $9,075.00 ENGINEERING, LEGAL & ADMIN (25%) $2,268.75 CONTINGENCY (5%) $453.75 TOTAL ESTIMATED SEWER COST $11,797.50 STORM SEWER COST SUBTOTAL CONSTRUCTION $79,860.00 ENGINEERING, LEGAL & ADMIN (25%) $19,965.00 CONTINGENCY (5%) $3,993.00 TOTAL ESTIMATED STORM SEWER COST $103,818.00 TOTAL PROJECT COST: $819,582.96 Bolton Menk, Inc. 2015 All Rights Reserved C12.110651 November 17, 2015 Feasibility Study 2016 Street, Utility and Retaining Wall Improvements City of Mound Table 5: ESTIMATED ASSESSMENTS -TUXEDO BOULEVARD, PHASE II ASSESSM ENT -COM M ERCIAL NUMBER OF COMMERCIAL UNITS= 2 ASSESSMENT TOTALS 461.30 56,538 $22,724.14 ESTIMATED 2016 STREET COST (ASSESSABLE PORTION)$415,271.06 ASSESSABLE PROJECT COSTS (2/3 OF ASSESSABLE STREET COSTS) $276,847.38 LENGTH OF ALL STREETS IMPROVED 2,810 T'lI $98.52 ON BASED ON BASE $22,724.14 0.00 SINGLE FAMILY UNITS RECEIVING HALF ASSESSMENT(0.50) STREET LOT FRONT SQUARE ONNOF WILSHIRE CONDOS 1 LOT FRONTAGE AREA FOOTAGE FOOTAGE UNITS TOTAL STREET NUMBER (LIN FT) (SQ FT) (30%) (30%) (40%) (100%) TUXEDO BLVD 4400 165.5 12,492 $2,445.81 $1,506.26 $4,544.83 $8,496.90 WILSHIRE BLVD 4451 295.8 44,046 $4,371.43 $5,310.98 $4,544.83 $14,227.24 TOTALS 461.30 56,538 $22,724.14 ESTIMATED 2016 STREET COST (ASSESSABLE PORTION)$415,271.06 ASSESSABLE PROJECT COSTS (2/3 OF ASSESSABLE STREET COSTS) $276,847.38 LENGTH OF ALL STREETS IMPROVED 2,810 COST PER LINEAL FOOT OF STREET $98.52 COST PER FRONTAGE FOOTOF STREET $49.26 ASSESSABLE PROJECT COST (TOTAL FRONTAGE x COST PER FRONTAGE FOOT) $22,724.14 ASSESSMENT -RESIDENTIAL EQUIVALENT TOTALLOTS RES. UNITS SINGLE FAMILY UNITS RECEIVING FULL ASSESSMENT(1.0) 19 19.00 SINGLE FAMILY UNITS RECEIVING THREE QUARTER ASSESSMENT(0.75) 0 0.00 SINGLE FAMILY UNITS RECEIVING TWO THIRDS ASSESSMENT(0.67) 0 0.00 SINGLE FAMILY UNITS RECEIVING HALF ASSESSMENT(0.50) 19 9.50 SINGLE FAMILY UNITS RECEIVING ONETHIRD ASSESSMENT(0.33) 0 0.00 WILSHIRE CONDOS 1 3.00 CITY OWNED UNITS 2 1.50 TOTALS 33.00 ESTI MAT ED 20165TREET IM PROVEM ENT COST (ASSESSABLE PORTION) $415,271.06 ASSESSABLE PROD ECT COSTS (2/3 OF ASSESSABLE STREETS) $276,847.38 COMM ERCIAL ASSESSMENT $22,724.14 TOTAL AMOUNT ASSESSED TO RESIDENTIAL $254,123.23 ESTIMATED ASSESSMENT PER RESIDENTIAL UNIT I$7,700.70 ALTERNATE: ASSESSMENT -RESIDENTIAL CAPPED Bolton Menk, Inc. 2015 All Rights Reserved C12.110650 November 17, 2015 Feasibility Report 2016 Street, Utility and Retaining Wall Improvements City of Mound Table 4: ENGINEER'S ESTIMATE -TUXEDO BOULEVARD, PHASE II STREET COST (STANDARD SECTION) SUBTOTAL CONSTRUCTION $283,079.88 ENGINEERING, LEGAL & ADMIN (25%) $70,769.97 CONTINGENCY (5%) $14,153.99 TOTAL ESTIMATED STREET COST $368,003.84 SIDEWALK COST SUBTOTAL CONSTRUCTION $36,359.40 ENGINEERING, LEGAL & ADMIN (25%) $9,089.85 CONTINGENCY (5%) $1,817.97 TOTAL ESTIMATED SIDEWALK COST $47,267.22 STREET COST (UTILITY) SUBTOTAL CONSTRUCTION $122,358.04 ENGINEERING, LEGAL & ADMIN (25%) $30,589.51 CONTINGENCY (5%) $6,117.90 TOTAL ESTIMATED STREET COST $159,065.45 STREET COST (EXTRA SECTION) SUBTOTAL CONSTRUCTION $174,556.12 ENGINEERING, LEGAL & ADMIN (25%) $43,639.03 CONTINGENCY (5%) $8,727.81 TOTAL ESTIMATED STREET COST $226,922.96 WATERMAIN COST SUBTOTAL CONSTRUCTION $131,945.00 ENGINEERING, LEGAL &ADMIN (25%) $32,986.25 CONTINGENCY (5%) $6,597.25 TOTAL ESTIMATED WATERMAIN COST $171,528.50 SANITARY SEWER COST SUBTOTAL CONSTRUCTION $43,670.00 ENGINEERING, LEGAL & ADMIN (25%) $10,917.50 CONTINGENCY (5%) $2,183.50 TOTAL ESTIMATED SEWER COST $56,771.00 STORM SEWER COST SUBTOTAL CONSTRUCTION $59,323.00 ENGINEERING, LEGAL & ADMIN (25%) $14,830.75 CONTINGENCY (5%) $2,966.15 TOTAL ESTIMATED STORM SEWER COST $77,119.90 RETAINING WALL COST SUBTOTAL CONSTRUCTION $15,750.00 ENGINEERING, LEGAL &ADMIN (25%) $3,937.50 CONTINGENCY (5%) $787.50 TOTAL ESTIMATED RETAINING WALLCOST $20,475.00 TOTAL PROJECT COST: $1,127,153.87 Bolton Menk, Inc. 2015 All Rights Reserved C12.110650 November 17, 2015 Feasibility Study 2016 Street, Utility and Retaining Wall Improvements City of Mound Table 3: ESTIMATED ASSESSMENTS - BARTLETT BOULEVARD ASSESSMENT -COMMERCIAL NUMBER OF COMMERCIAL UNITS= 8 ASSESSMENT STREET LOT NUMBER STREET FRONTAGE (LIN FT) LOT AREA (SQ Fr) BASED ON FRONT FOOTAGE (30%) BASED ON SQUARE FOOTAGE (30%) SASE ON#OF UNITS (40%) TOTAL (100%) WILSHIRE BOULEVARD 2450 625.0 648,792 $9,026.25 $14,735.14 $2,808.25 $26,569.64 BARTLETT BOULEVARD 4844 57.1 11,921 $824.64 $270.75 $2,808.25 $3,903.64 SHORELINE DRIVE 4851 161.4 28,004 $2,330.94 $636.02 $2,808.25 $5,775.21 SHORELINE DRIVE 4839 24.4 9,093 $352.38 $206.52 $2,808.25 $3,367.15 SHORELINE DRIVE 4831 190.5 18,211 $2,751.20 $413.60 $2,808.25 $5,973.05 BARTLETT BOULEVARD 4805 78.8 7,776 $1,138.03 $176.61 $2,808.25 $4,122.89 SHORELINE DRIVE 4801 0.0 15,328 $0.00 $348.12 $2,808.25 $3,156.37 BARTLETT BOULEVARD 1 4809 1 29.5 2,762 1 $426.04 1 $62.73 1 $2,808.25 1 $3,297.02 TOTALS 1166.70 741,887 ESTIMATED 2016 STREET COST (ASSESSABLE PORTION) $471,523.89 ASSESSABLE PROJECT COSTS (2/3 OF ASSESSABLE STREET COSTS) $314,349.26 LENGTH OF ALL STREETS IM PROVED 3,265 COST PER LINEAL FOOT OF STREET $96.28 COST PER FRONTAGE FOOT OF STREET 1 $48.14 ASSESSABLE PROJECT COST (TOTAL FRONTAGE x COST PER FRONTAGE FOOT) 1 $56,164.94 ASSESSMENT -RESIDENTIAL EQUIVALENT TOTAL LOTS RES. UNITS SINGLE FAMILY UNITS RECEIVING FULLASSESSMENT(1.0) 24 24.00 SINGLE FAMILY UNITS RECEIVINGTHREE QUARTER ASSESSMENT 0.75) 0 0.00 SINGLE FAMILY UNITS RECEIVING TWO THIRDS ASSESSMENT 0.67) 0 0.00 SINGLE FAMILY UNITS RECEIVING HALFASSESSMENT(0.50) 18 9.00 SINGLE FAMILY UNITS RECEIVING ONE THIRDASSESSMENT 0.33) 4 1.33 CITYOWNED UNITS 1 1.00 TOTALS 35.33 ESTIMATED 2016 TR ET IMPROVEMENT COST (ASSESSABLE PORTION) $471,523.89 ASSESSABLE FIR ECF COSTS(2/3 OFASSESSABLE STREETS) $314,349.26 COM MERCIAL ASSESSMENT $56,164.97 TOTAL AMOUNT ASSESSED TO RESIDENTIAL $258,184.29 ESTIMATED ASSESSMENT PER RESIDENTIAL UNIT $7,307.10 ALTERNATE: ASSESSMENT -RESIDENTIAL CAPPED $56,164.97 Bolton Menk, Inc. 2015 All Rights Reserved C12.110649 November 17, 2015 Feasibility Report 2016 Street, Utility and Retaining Wall Improvements City of Mound Table 2: ENGINEER'S ESTIMATE - BARTLETT BOULEVARD STREET COST (CITY) SUBTOTAL CONSTRUCTION $362,710.69 ENGINEERING, LEGAL & ADMIN (25%) $90,677.67 CONTINGENCY (5%) $18,135.53 TOTAL ESTIMATED STREET COST $471,523.89 STREET COST (UTILITY) TOTAL UTILITY ASSOCIATED COST $428,193.44 ENGINEERING, LEGAL & ADMIN (25%) $107,048.36 CONTINGENCY (5%) $21,409.67 TOTAL ESTIMATED STREET COST $556,651.48 STREET COST (EXTRA SECTION) SUBTOTAL CONSTRUCTION $172,010.15 ENGINEERING, LEGAL & ADMIN (25%) $43,002.54 CONTINGENCY (5%) $8,600.51 TOTAL ESTIMATED STREET COST $223,613.20 WATERMAIN COST SUBTOTAL CONSTRUCTION $510,549.72 ENGINEERING, LEGAL & ADMIN (25%) $127,637.43 CONTINGENCY (5%) $25,527.49 TOTAL ESTIMATED WATERMAIN COST $663,714.64 SANITARY SEWER COST SUBTOTAL CONSTRUCTION $38,819.00 ENGINEERING, LEGAL & ADMIN (25%) $9,704.75 CONTINGENCY (5%) $1,940.95 TOTAL ESTIMATED SEWER COST $50,464.70 STORM SEWER COST SUBTOTAL CONSTRUCTION $169,836.00 ENGINEERING, LEGAL & ADMIN (25%) $42,459.00 CONTINGENCY (5%) $8,491.80 TOTAL ESTIMATED STORM SEWER COST $220,786.80 RETAINING WALL COST SUBTOTAL CONSTRUCTION $5,985.00 ENGINEERING, LEGAL & ADMIN (25%) $1,496.25 CONTINGENCY (5%) $299.25 TOTAL ESTIMATED RETAINING WALL COST $7,780.50 TOTAL PROJECT COST: $2,194,535.21 Bolton Menk, Inc. 2015 All Rights Reserved C12.110649 November 17, 2015 XII. PROJECT SCHEDULE: October 27, 2015 November 24, 2015 February 2016 March 2016 April 2016 June 2016 October 2016 June 2017 Summer/Fall 2017 Council receives Feasibility Report and schedules the Public Improvement Hearing Council holds Public Improvement Hearing and orders Project Plans and Specifications Council approves Final Plans and sets Bid Date Bids are opened Council Awards Contract Construction Begins Substantial Completion of Project Final Completion of Project Council holds Assessment Hearing O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 16 November 17, 2015 Total Amount to be Assessed (2/3) _ $276,850 Amount Assessed to Commercial Units = $22,700 Amount Assessed to Residential Units = $254,150 Total Benefiting ERUs = 33.00 Estimated Per Unit Assessment = $254,150 / 33.00 = $7,701 Alternate Maximum Per Unit Assessment = $6,600 Cypress Lane/Maywood Road Area: The commercial portion of the assessment amount will be distributed between the seven (7) commercial properties according to the Combination Method, as specified in the City's Street Construction and Reconstruction Assessment Policies. The assessable project cost for the commercial area is the proportional amount of the total assessable street improvement costs as follows Total Street Cost Assessed to Benefitting Property Owners: $130,400 Total Length of all Streets Improved: 1,100 LF Cost Per Lineal Foot of Streets Improved: $118.57 Cost Per Frontage Foot ($118.57/2): $59.28 Total Commercial Front Footage: 1879.5 LF Approximate Commercial Assessment: $111, 400 ($59.28 x 1879.5 LF) The total assessable commercial project cost is then divided between the two commercial properties based on each parcels front footage, area, and number of commercial properties as itemized on Table 7 in Appendix A. The remaining assessable street costs will be distributed among the benefitting residential properties by the Unit Method. With the exception of the Royal Apartments, a 17 unit apartment complex, which will be assessed according to the "area" assessment method used for the Grandview Terrace Apartments in 2015, Seahorse Condominiums in 2014, and Indian Knoll Manor in 2009. The preponderance of residential zoning near the Cypress/Maywood project area is 10,000 square feet for a single-family dwelling. Therefore, the Royal Apartments parcel, with a total area of 18,000 square feet, fronting two streets within the project, would receive 1.80 ERU's which would be spread over the 17 residential units or approximately one-tenth (1/10) ERU per unit ($719/unit). Using the above methods to determine the assessment breakdown, this project includes a total of 2.80 equivalent residential units (ERUs). The assessable portion divided by the number of ERUs determines the assessment as follows: Total Amount to be Assessed (2/3) _ $130,400 Amount Assessed to Commercial Units = $111,400 Amount Assessed to Residential Units = $19,000 Total Benefiting ERUs = 2.80 Estimated Per Unit Assessment = $19,00012.80 = $6,786 Alternate Maximum Per Unit Assessment = $6,600 O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 15 November 17, 2015 The remaining assessable street costs will be distributed among the benefitting residential properties by the Unit Method. Using the above methods to determine the assessment breakdown, this project area includes a total of 35.33 equivalent residential units (ERUs). The assessable portion divided by the number of ERUs determines the assessment as follows: Total Amount to be Assessed (2/3) = $314,350 Amount Assessed to Commercial Units = $56,165 Amount Assessed to Residential Units = $258,185 Total Benefiting ERUs = 35.33 Estimated Per Unit Assessment = $258,185 / 35.33 = $7,307 Alternate Maximum Per Unit Assessment = IW600 Tuxedo Boulevard, Phase II Area: The commercial portion of the assessment amount will be distributed between the two (2) commercial properties according to the Combination Method, as specified in the City's Street Construction and Reconstruction Assessment Policies. The assessable project cost for the commercial area is the proportional amount of the total assessable street improvement costs as follows: Total Street Cost Assessed to Benefitting Property Owners: $276,850 Total Length of all Streets Improved: 2,810 LF Cost Per Lineal Foot of Streets Improved: $98.52 Cost Per Frontage Foot ($98.52/2): $49.26 Total Commercial Front Footage: 461 LF Approximate Commercial Assessment: $22,700 ($49.26 x 461 LF) The total assessable commercial project cost is then divided between the two commercial properties based on each parcels front footage, area, and number of commercial properties as itemized on Table 5 in Appendix A. The remaining assessable street costs will be distributed among the benefitting residential properties by the Unit Method with the exception of the Lakewinds Condominiums, a 189 unit condominium complex. Typically, large apartment complexes have been assessed based on the "area" assessment method. This would have created a disproportionately large assessment for this complex, which has street frontage on Tuxedo, but no entrances. Therefore, Lakewinds will be assessed three units based on dividing the frontage on Tuxedo by the number of residential lots that could abut Tuxedo based on 60 -foot lot widths. One hundred seventy-three feet abuts Tuxedo, as a result Lakewinds will be assessed three equivalent residential units (ERUs). Each unit will then be assessed .0159 of an ERU or approximately one -sixty-third (1/63) ERU per unit ($122/unit). The assessment breakdown of this project area includes a total of 33.00 equivalent residential units (ERUs). The assessable portion divided by the number of ERUs determines the assessment as follows: O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 14 November 17, 2015 XI. TYPICAL ASSESSMENT: The assessments for commercial lots will be determined by the Combination Method and assessments for residential lots will be determined by the Unit Method as described in the City of Mound's Street Construction and Reconstruction Policies. Multifamily homes with more than two dwelling units will be assessed three-quarters (3/4) of a typical assessment per unit. Corner lots with multiple City streets that only have improvements on one or two sides of the lot will only be charged one-half (1/2), one-third (1/3), or two- thirds (2/3) of a typical assessment depending on how many streets the lot fronts. Also, new concrete driveway aprons are to be fully assessed to the individual benefiting property, if there is not an existing standard concrete apron. The total amount assessed to the benefiting properties will also be reduced by the Utility Street Cost. The Utility Street Cost is determined by estimating the cost of repairing a street back to the standard city section due to the utility replacement if the street was not to be fully reconstructed for this project. The Street Utility Cost is paid from the applicable Utility Fund. ALTERNATE ASSESSMENT METHOD — SET MAXIMUM EQUIVALENT RESIDENTIAL UNIT AMOUNT AT $6,600 The City has completed eleven street and utility reconstruction projects and the 2015 project is currently underway. In order to continue to assess on a comparable worth basis as established through previous projects, it is recommended that the maximum amount for one Equivalent Residential Unit (ERU) be set at $6,600 for all three project areas. In addition, a comparative worth analysis has been completed on the commercial properties within the three project areas and no adjustment is recommended. Bartlett Boulevard Area: The commercial portion of the assessment amount will be distributed between the eight (8) commercial properties according to the Combination Method, as specified in the City's Street Construction and Reconstruction Assessment Policies. The assessable project cost for the commercial area is the proportional amount of the total assessable street improvement costs as follows: Total Street Cost Assessed to Benefitting Property Owners: $314,350 Total Length of all Streets Improved: 3,265 LF Cost Per Lineal Foot of Streets Improved: $96.28 Cost Per Frontage Foot ($96.28/2): $48.14 Total Commercial Front Footage: 1166.7 LF Approximate Commercial Assessment: $56,165 ($48.14 x 1166.7 LF) In accordance with industry accepted standard practice, and the Metropolitan Council Environmental Services' Sewer Availability Charge Manual, Shirley Hills School is being considered a commercial property for the purposes of assessments and is calculated as such. The total assessable commercial project cost is then divided between the eight commercial properties based on each parcels front footage, area, and number of commercial properties as itemized on Table 3 in Appendix A. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 13 November 17, 2015 Tuxedo Boulevard, Phase H Area*: Amount Assessed to Benefiting Properties (2/3) _ $276,000 Amount Paid by the City (1/3) = $138,500 Total Estimated Assessable Street Costs = $415,000 *Does not include Extra Section Cost of $227,000 paid by the City and recovered with MSA Funding from other streets Retaining Wall Reconstruction: Amount Paid from Retaining Wall Reconstruction Fund = $20,000 Utility Improvements (including associated street costs): Amount Paid from respective Utility Funds = $305,000 Associated Street Costs Paid by the City = $159,000 Estimated Total Project Costs = $899,000 CypresslMaywood Area*: Amount Assessed to Benefiting Properties (2/3) _ $130,500 Amount Paid by the City (1/3) = $65,500 Total Estimated Assessable Street Costs = $196,000 *Does not include Extra Section Cost of $146,000 paid by the City and recovered with MSA Funding Utility Improvements (including associated street costs): Amount Paid from respective Utility Funds = $279,000 Associated Street Costs Paid by the City = $199,000 Estimated Total Project Costs = $674,000 O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 12 November 17, 2015 X. PROJECT FINANCING: The street project will be assessed according to the City's Street Construction and Reconstruction Policy. This policy states that two-thirds (2/3) of the assessable street costs for the project will be assessed to benefiting properties and the remaining one-third (1/3) shall be paid by the City. The "assessable" street costs include the street areas outside the utility trench areas and the sidewalk. The "assessable" costs do not include the costs for the extra width and depth above and beyond a standard 28 -foot city street. Street reconstruction costs directly associated with the utility construction have been deducted and will be financed by the City. Public improvement bonds will finance all project elements with the associated street assessments levied over a period of time, which will be determined by the City Council (typically a 15 year period). Any adjustments in assessment amounts made by the City Council will be financed by the City's annual general levy. All streets in the 2016 project area are also eligible for MSA funding (excluding Maywood Road west of Cypress Lane) since these are City designated and State approved MSA routes. The City is allowed to designate a maximum of twenty (20) percent of its local street mileage as MSA routes, in accordance with State Aid Rules. These routes then generate "needs" which translates into MSA funds, along with Mound's proportionate population to all other MSA cities, and these funds are then placed in the City' MSA account. The City can request funds from their available MSA account to pay for any portion of the eligible street costs, regardless of any amount assessed. It is recommended that City MSA funds be used to pay the non -assessed portion of the street costs. Any remaining non -MSA eligible project costs would be included in the public improvement bonds, and paid through the general levy. Bartlett Boulevard Area*: Amount Assessed to Benefiting Properties (2/3) _ $314,500 Amount Paid by the City (1/3) _ $157,500 Total Estimated Assessable Street Costs = $472,000 *Does not include Extra Section Cost of $224,000 paid by the City and recovered with MSA Funding Retaining Wall Reconstruction: Amount Paid from Retaining Wall Reconstruction Fund = $8,000 Utility Improvements: Amount Paid from respective Utility Funds = $935,000 Associated Street Costs Paid by the City = $556,000 Estimated Total Project Costs = $1,971,000 O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 11 November 17, 2015 IX. ENGINEER'S ESTIMATES: The costs associated with the 2016 Street, Utility and Retaining Wall Improvement Project are outlined below. Cost estimates and maps for the project area are included in appendices of this report. Bartlett Boulevard Area: Total Estimated Assessable Street Cost: $472,000 Total Estimated Extra Depth and Width Street Costs: $224,000 Total Estimated Utility Street Cost: $556,000 Total Estimated Watermain Cost: $664,000 Total Estimated Sanitary Sewer Cost: $50,000 Total Estimated Storm Sewer: $221,000 Total Estimated Retaining Wall Cost: $8,000 Total Estimated Improvement Project Cost: $2,195,000 Tuxedo Boulevard, Phase II Area: Total Estimated Assessable Street Cost: $415,000 Total Estimated Extra Depth and Width Street Costs: $227,000 Total Estimated Utility Street Cost: $159,000 Total Estimated Watermain Cost: $171,000 Total Estimated Sanitary Sewer Cost: $57,000 Total Estimated Storm Sewer: $77,000 Total Estimated Retaining Wall Cost: $20,000 Total Estimated Improvement Project Cost: $1,126,000 CVpress Lane/Maywood Road Area: Total Estimated Assessable Street Cost: $196,000 Total Estimated Extra Depth and Width Street Costs: $146,000 Total Estimated Utility Street Cost: $199,000 Total Estimated Watermain Cost: $163,000 Total Estimated Sanitary Sewer Cost: $12,000 Total Estimated Storm Sewer: $104,000 Total Estimated Improvement Project Cost: $820,000 All the above project costs include 25% indirect costs for engineering, financing, administration, etc. and 5% contingency costs. The street costs are split into the assessable portion of the street cost and the non -assessable portion of the street cost. These above stated estimates do not include the costs for any easements that may be required for construction. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 10 November 17, 2015 E. Retaining Wall Replacement: Retaining walls adjacent to streets included in the 2016 Street Improvement Project will be reconstructed as needed to accommodate utility construction and those in poor condition will be repaired or reconstructed as necessary. Wall replacement and evaluation criteria include: the extent of failing wall area; the number of large cracks; and excessive vegetative growth between stones. Most of the existing walls are made of limestone and flagstone. No new walls are currently proposed, however existing conditions will be re-evaluated in the spring. If any new walls are deemed necessary, they will be constructed of modular block in accordance with current City standards and are proposed to be funded by the Retaining Wall Reconstruction Fund and are not included in the street assessments. The locations of the retaining wall improvements are shown on the attached Figure No. 6 in Appendix B. VIII. EASEMENTS: Easements may be required in locations where there are significant repairs to the street section and where utilities scheduled for replacement are close to the existing right of way. The exact locations of the right-of-way and any easements needed will be determined during final design. Easement costs are not included in the 2016 Street Improvement Project estimates. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 9 November 17, 2015 Boulevard between Fairview Lane and Avon Lane. Additionally, approximately 450 feet of 6 -inch main is proposed to be added on Tuxedo Boulevard to loop Radnor Road and Lamberton Road. The existing pipe is cast iron pipe (CIP) with a 6 -inch diameter and will be replaced with 6 - inch and 16 -inch pipe. To increase available flow in the island area, the portion of watermain on Bartlett Boulevard between Wilshire Boulevard and Fairview Lane will be upsized from 6 -inch to 16 -inch watermain. There is approximately 4,970 feet of watermain proposed for replacement. All hydrants and valves will also be replaced. All watermain improvements are proposed to be financed by the City's Water Utility Fund and are not included in the street assessment. The locations of the watermain improvements are shown on the attached Figure No. 3 in Appendix B. C. Sanitary Sewer: Approximately 110 feet of sanitary forcemain along Bartlett Boulevard from Lift Station E2 to Fernside Lane will be removed and replaced as part of this project due to the extremely poor condition of the main in this area. The sanitary sewer mains are susceptible to I/I, but are structurally sound enough to support cured in place plastic (CIPP) lining and will be completed as part of a separate project. The sanitary sewer improvements are proposed to be financed by the City's Sewer Utility Fund and are not included in the street assessment. The locations of the sanitary sewer and forcemain improvements are shown on the attached Figure No. 4 in Appendix B. D. Storm Sewer: In several locations throughout the project existing pipe sizes may be increased and additional inlets may be added to help drain low spots and overloaded areas. All existing inlet castings in the project areas will be upgraded with high velocity grates and all the catch basins will also be reconstructed to accommodate the new grates. In addition, we will evaluate the possibility of adding storm water quality improvements wherever feasible and pursue a Minnehaha Creek Watershed District cost sharing grant. All storm sewer construction is proposed to be financed by the City's Storm Water Utility Fund and is not included in the street assessments. The locations of the storm sewer improvements are shown on the attached Figure No. 5 in Appendix B. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 8 November 17, 2015 VL MUNICIPAL STATE AID: As is previously mentioned, all streets in the project area are designated as Municipal State Aid (MSA) routes and are therefore eligible to utilize monies from the city's MSA fund balance for reconstruction. A review of the roadway curves and geometry show Bartlett Boulevard, Cypress Lane and Maywood Road meet current design standards for MSA roads, but a number of curves on Tuxedo Boulevard, both horizontal and vertical, do not meet these standards. Due to the City's annual allotment of MSA construction funds, approximately $300,000 per year, it is not necessary to utilize MSA funds on reconstructing all of its designated MSA streets. The City will be able to meet the design standards on other future MSA street projects and utilize its MSA fund balance for several years. We are therefore only recommending the Bartlett Boulevard and Cypress/Maywood streets as MSA projects and not Tuxedo Boulevard. VII. IMPROVEMENTS: A. Streets: The proposed reconstruction will include the removal of all existing bituminous and excavating to the sub -grade along with the removal and replacement of curb and gutter where required. The sub -grade under the streets will be corrected if needed and the street will be rebuilt with a layer of geo-textile fabric, 10 -inches of class 5 aggregate base and 31/2 -inches of bituminous pavement. Tuxedo Boulevard will require 13 -inches of class 5 aggregate base due to higher traffic volume. This deviates from the City's standard section of 8 -inches of Class 5 aggregate base, and 31/2- inches of bituminous pavement. These sections are necessary to meet a 9 -ton standard, so that the roadway will support the projected traffic levels as well as following MSA pavement design standards. The concrete curb and gutter will be replaced as needed to accommodate the utility construction, but much of it is in good shape and will remain in place. Concrete driveway aprons will also be added where none currently exist and will be replaced where necessary due to grade changes or utility, drainage and retaining wall improvements. The additional street section required above the City's Standard Street Section (more than the 8 -inches of aggregate base and 31/2 -inches of bituminous) and additional street width (anything over the City standard of 28 -feet from back -of -curb to back -of -curb) is a City cost with the City's MSA fund balance being one source of funding. The locations of the street improvements are shown on the attached Figure No. 2 in Appendix B. The locations of sidewalk improvements are shown on the attached Figure No. 7 in Appendix B. B. Watermain: All the watermain on Bartlett Boulevard, Cypress Lane and Maywood Road is proposed to be replaced and new main added on Bartlett O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 7 November 17, 2015 • Cypress Lane Maywood Road to Shoreline Drive • Maywood Road West end to Wilshire Boulevard 4. Sanitary Sewer/Forcemain • Bartlett Boulevard Lift Station E2 to Fernside Lane The parking area on Maywood Road, west of Cypress Lane will further be evaluated for different parking options in final design. Location maps for all proposed improvements are in Appendix B of this report. V. EXISTING CONDITIONS: The existing sub -grade soils around this area of the city are typically clayey loams with moderate to high susceptibility to freeze -thaw and shrink -swell. The existing street and storm sewer were constructed in the late 1970s with the street widths ranging from 33.3 feet to 45 feet, from back -of -curb to back -of -curb. Geotechnical evaluation reveals the existing street sections vary from three to eight inches of bituminous pavement with zero to 18 inches of aggregate base. The streets were also typically constructed with curb and gutter. Because all the streets in the project areas are designated as Municipal State Aid (MSA) routes, we performed a review of the geometry, analyzing both horizontal and vertical curves for compliance with MSA construction standards. This review indicates that Tuxedo Boulevard is deficient in both horizontal and vertical curve geometry for a 30 mph street. Bartlett Boulevard, Cypress Lane and Maywood Road all meet 30 mph geometry. Figures showing the review of roadway curves/geometry are located in Figure No. 2 in Appendix B. Several of the existing retaining walls adjacent to the project are constructed of a natural limestone flagstone. Walls that have failing portions, large cracks, are unsightly, leaning or have excessive vegetation growth between the stones will be repaired or replaced as part of the street project. A majority of the watermain and sanitary sewer were constructed in the 1960s, with the sanitary sewer consisting primarily of vitrified clay pipe and the watermain consisting of cast iron pipe. The watermain in the Tuxedo Boulevard project area has experienced very few breaks and has required only minimal maintenance as it has aged. The watermain along Bartlett Boulevard, Cypress Lane and Maywood Road has had many breaks and not fared well with age, therefore, these mains will be replaced. Part of the replacement will include upsizing the main along Bartlett Boulevard in order to complete planned water system upgrades for the island park area of the City. The sanitary sewer mains in the project area have been televised by city staff to determine if there are any segments that require complete replacement. None of the existing mains require complete replacement. The sewer mains that are not being replaced as part of this project will continue to be televised and monitored for both structural deficiency and potential sources of Inflow and infiltration I&L These problems can be corrected at a later date if necessary by means of installing a cured in place pipe (CIPP) lining in the existing sanitary sewer. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 6 November 17, 2015 III. INTRODUCTION: On September 8, 2015, the Mound City Council ordered the preparation of an engineering Feasibility Report for the proposed 2016 Street Improvement Project. The purpose of this report is to determine in a preliminary manner, the feasibility of reconstructing existing streets within the proposed project area, reconstructing or repairing existing retaining walls within the project area as necessary, and improving utility infrastructure in coordination with the street improvement project. This project is included in the city's capital improvement plan and scheduled for 2016 construction. IV. LOCATION: City of Mound staff along with Bolton & Menk performed a preliminary area wide evaluation of the existing streets and retaining walls in the areas proposed for improvements in the 2016 construction season. The method of proposed street improvement is determined from the existing pavement condition and location of proposed utility improvements. Typically, streets with poor pavement condition or underlying utilities scheduled for improvement are reconstructed from curb to curb. Streets with sufficient aggregate base, without underlying utilities scheduled for repair and not in need of full reconstruction may be treated with a pavement rehabilitation consisting of reclaiming and paving or mill and overlay. There is watermain construction proposed for the full length of two of the project areas (Bartlett Boulevard and Cypress/Maywood) and many gate valve replacements for the other project area (Tuxedo Boulevard. Therefore, complete reconstruction of the bituminous street and spot repair of the curb and gutter was considered for this report. The retaining walls that are in poor condition will be repaired as part of this project. The following summarizes the street and utilities proposed as part of the 2016 Street Improvement Project. 1. Street Reconstruction • Tuxedo Boulevard Clyde Road to Wilshire Boulevard • Bartlett Boulevard Wilshire Boulevard to Shoreline Drive • Cypress Lane Maywood Road to Shoreline Drive • Maywood Road West end to Wilshire Boulevard 2. Sidewalk • Tuxedo Boulevard Spot repairs on west side of road • Cypress Lane Spot repairs on west side of road Full replacement on east side of road • Maywood Road Spot repairs on south side of road Full replacement on north side of road 3. Watermain • Tuxedo Boulevard Lamberton Road to Radnor Road • Bartlett Boulevard Wilshire Boulevard to Shoreline Drive O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 5 November 17, 2015 C. Tuxedo Boulevard, Phase II Area: 1. The proposed street improvements be constructed at an estimated total street cost of $801,000. a. $159,000 of the street reconstruction costs are directly associated with the construction of the various utilities. b. $227,000 of the street reconstruction cost is attributed to extra section depth and extra width above and beyond the standard 28 -foot city street. c. The total estimated assessable street cost, including sidewalk cost (the street area outside of the utility trenches and the extra section depth and width portion) is $415,000. 2. The utilities including watermain, sanitary sewer and storm sewer improvements be constructed at an estimated total project cost of $305,000 (excluding the associated street costs). 3. Existing retaining walls be repaired at an estimated total project cost of $20,000. D. Cypress Lane/Maywood Road Area: 1. The proposed street improvements be constructed at an estimated total street cost of $541,000. a. $199,000 of the street reconstruction costs are directly associated with the construction of the various utilities. b. $146,000 of the street reconstruction cost is attributed to extra section depth and extra width above and beyond the standard 28 -foot city street. c. The total estimated assessable street cost, including sidewalk cost (the street area outside of the utility trenches and the extra section depth and width portion) is $196,000. 2. The utilities including watermain, sanitary sewer and storm sewer improvements be constructed at an estimated total project cost of $279,000 (excluding the associated street costs). E. The project be assessed in accordance with the City's Street Construction and Reconstruction Policy (2/3 of the "assessable street cost" is assessed to the benefiting property owners). Set a cap of $6,600 for one Equivalent Residential Unit. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 4 November 17, 2015 Table 1: Estimated Project Costs B. Bartlett Boulevard Area: 1. The proposed street improvements be constructed at an estimated total street cost of $1,252,000. a. $556,000 of the street reconstruction costs are directly associated with the construction of the various utilities. b. $224,000 of the street reconstruction cost is attributed to extra section depth and extra width above and beyond the standard 28 -foot city street. c. The total estimated assessable street cost (the street area outside of the utility trenches and the extra section depth and width portion) is $472,000. 2. The utilities including watermain, sanitary sewer and storm sewer improvements be constructed at an estimated total project cost of $935,000 (excluding the associated street costs). 3. Existing retaining walls be repaired at an estimated total project cost of $8,000. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 3 November 17, 2015 TOTAL BARTLETT TUXEDO BOULEVARD CYPRESS/ PROJECT STREET BOULEVARD PHASE II MAYWOOD COSTS STREET COST (STD. SECTION) $472,000 $368,000 $116,000 $956,000 SIDEWALK COST $47,000 $80,000 $127,000 STREET COST (EXTRA SECTION) $224,000 $227,000 $146,000 $597,000 STREET COST (UTILITY) $556,000 $159,000 $199,000 $914,000 WATERMAIN COST $664,000 $171,000 $163,000 $998,000 SANITARY SEWER COST $50,000 $57,000 $12,000 $119,000 STORM SEWER COST $221,000 $77,000 $104,000 $402,000 RETAINING WALL COST $8,000 $20,000 $28,000 TOTAL $2,195,000 $1,126,000 $820,000 $4,141,000 B. Bartlett Boulevard Area: 1. The proposed street improvements be constructed at an estimated total street cost of $1,252,000. a. $556,000 of the street reconstruction costs are directly associated with the construction of the various utilities. b. $224,000 of the street reconstruction cost is attributed to extra section depth and extra width above and beyond the standard 28 -foot city street. c. The total estimated assessable street cost (the street area outside of the utility trenches and the extra section depth and width portion) is $472,000. 2. The utilities including watermain, sanitary sewer and storm sewer improvements be constructed at an estimated total project cost of $935,000 (excluding the associated street costs). 3. Existing retaining walls be repaired at an estimated total project cost of $8,000. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 3 November 17, 2015 B. Roadways that have significant cracking, pavement failures, or subgrade failures observed by roadway heaving and settlements as described above are designated for reconstruction. The findings from the above evaluations were used in determining the feasibility for the 2016 Street Improvement Project. The following recommendations meet the goals of the Street Rehabilitation Program by preserving and maintaining the infrastructure of the City of Mound in a cost effective manner. II. CONCLUSIONS AND RECOMMENDATIONS: Conclusions drawn from studies and investigations are: A. The proposed street, utility, and retaining wall improvements are feasible from an engineering standpoint. B. If the recommended replacement of watermain is not completed, the potential for watermain breaks under newly improved streets will continue to increase. C. If the recommended streets are not reconstructed at this time, significant maintenance work will be required particularly in areas that have settlement, significant cracking, and poor drainage. D. Temporary construction easements and/or additional permanent right-of-way may be required in areas where retaining walls are being repaired or utility replacement is near the right of way. Based on these conclusions we recommend: A. The proposed project be constructed at an estimated total cost of $4,141,000. Table 1 provides a breakdown of estimated costs for each project. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 2 November 17, 2015 L FORWARD: This study has been prepared to evaluate the feasibility of the proposed 2016 Street Reconstruction Project consisting of Bartlett Boulevard, Tuxedo Boulevard, Cypress Lane/Maywood Road. The Street Reconstruction Program was established to rate the condition of existing streets in order to establish a plan that would minimize long term roadway replacement costs and preserve the integrity of the City's infrastructure through routine maintenance. The preparation of this report reviews the feasibility of cost effectively meeting the maintenance and preservation goals of the City of Mound for the 2016 portion of the Reconstruction Program. Various criteria are used to evaluate each roadway section and existing infrastructure to determine the recommended construction required. The criteria used for rehabilitation work includes but is not limited to the following general evaluation considerations: A. Areas that have been the subject of resident concerns or complaints are reviewed for the feasibility of repairing the problem. B. Excessive pavement cracking and locations of total pavement failure (potholes, settlements, etc.), which signify subgrade failure and an increased rate of deterioration. C. Cracked, broken, settled or heaved curb and gutter are noted for replacement to prevent drainage into the subgrade that promotes more extensive deterioration of the pavement. D. Areas experiencing poor drainage are evaluated to see if pavement and curb drainage patterns can be modified to correct the drainage issues or if storm sewer modifications are required. E. Sanitary sewer lines are televised and structures are inspected and evaluated to determine if routine maintenance, rehabilitation or replacement is necessary. Additional consideration is given to locations of sanitary sewer that are experiencing high levels of inflow and infiltration (I&I) that lead to increased sewer costs for the City of Mound. Locations that necessitate maintenance are reviewed for repair options. F. Storm sewer lines are jetted and televised and structures are inspected and evaluated to determine if routine maintenance, rehabilitation or replacement is necessary. Locations that necessitate maintenance are reviewed for repair options. G. The location and frequency of watermain breaks and repairs are investigated to determine if replacement is necessary to eliminate sudden water disruptions and avoid roadway patches and damage associated with the repairs. After the above evaluation has been completed, the following general practices are followed for the street improvements: A. Roadways subject to watermain or storm sewer replacement are specified for reconstruction as the trenching operation required for this work would generally remove a majority of the roadway. O Bolton & Meek, Inc. 2015, All Rights Reserved C12.110649, C12.110650, C12.110651 Page 1 November 17, 2015