Loading...
79-12-04 ~ITY OF ~OUND ~un~, ~nnesota REVISED AGENDA CM 79-430 CM 79-434 CM 79-432 EM 79-429 ~M 79-433 :M 79-438 79-437 ~M 79-440 :M 79-431 :M 79-435 :M 79-436 :M 79-439 :M 79-428 :M 79-427 Mound City Council December 4, 1979 7:30 P.M. !. Minutes Pg. 3304-3312 2. Public Hearings A. Lake Langdon - Re: Consider restricting motorized watercraft Pg.3303 B. Dellnquent Utility Bills Pg. 3301-3302 C. HUD Funds Pg. 3296-3300 3. Planning Commission Recommendations Pg. 3281-3295 4. Rock Retaining Wall Pg. 3279-3280 5. A1 & Alma's Dock Pg. 3326-3328* 7. Fire Department Salaries Pg. 3276-3278 8. Permits A. Winter Parking Permits Pg. 3325 A ~ B* B. Bingo Permit Pg. 3274-3275 9. Comments and Suggestions by Citizens Present (2 Minute Limit) lO. Joint Powers Agreement - Spring Park Water Connection Pg. 3269-3273 I1. Pickup Truck Bids Pg. 3268 ..... ---]~---1~978 Audit Letter Pg. 3314-3324 13. Proposed Police Facilities Pg. 3266-3267 14. FBI Police Academy Pg. 3263-3265 15. Transfer of Funds 16. Payment of Bills \~e$~,~_ 17. Information Memorandums/Misc. Pg. 3255-3262 18. Committee Reports *Revised Page 3313 December 3, 1979 CITY of MOUND' 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 TO: FROM: SUBJECT: Leonard Kopp Public Works Director Rock Retaining Wall After numerous conversations with Mr. & Mrs. Waldock, the City Engineers and Inspectors, I believe we have come,up with a permanent solution to our problems with their wall. We spent two hours with the City's surveyors trying to determine whether this wall is on private property or right-of-way. The measurements on the plat map do not come out right with what lot stakes we could find. I was informed by John Christianson of McCombs & Knutson that they will be doing the lay-out of the 1980 streets in'-.this area in two weeks. At that time we will know where the road will be placed and what affect ~t will have upon the wall. Judging by the preliminary measurements, the only portion of the wall that woald be affected would be the corner. This is the section that is 'in need of repair. Mr. Lyle Swanson and myself feel that the following would be the best proposal for all concerned. We recommend that we make sure of where the road will go and see if it has any affect on the wall. If none of the wall is necessary for construction area, the fifteen feet that is deteriorated and damaged by the olow be reinstalled by the contractor in the project. This would then place the corner within our policy of being keot uo by the City like the rest of the walls in a project.- The cost of this work then would be placed in the cost of the project which would make it cheaper for the City and at no additional cost for the property owner. Res.~p~ctful ly, Robert Stanley Public Works Director 12-4-79 CITY OF MOUND Mound, Minnesota December 3, 1979 COUNCIL MEMORANDUM NO. 79-438 SUBJECT: A1 & Alma's Dock Attached i~ a :Copy of the Park Commission minutes. The Park Commission is having their annual meeting on the dock location map on December 13th. Mr. Nolan has requested.the item on A1 & Alma's dock be considered at the December .4th meeting since he wil] be unavailable at the December ]lth meeting .and will be out of town in danuary. The November 8th Park Commission minutes state: Question: A1 and Alma's dock and imposed restrict'ions? Answer: Reaffirm original resolution, "No parking of boats on beach side at any time, 4 foot minimum height for chain link fence installed the entire length of dock on beach side". It was broUght out that there are.pictures to prove that boats are still .docking on the beach side of dock, this was observed during the 4th of July and Memorial Day weekends and after Council had meeting regarding restriction on issuance of dock permit. Motion was made by Larson, seconded by Case, "recommend to Counci] that Commission reaffirm prewious recommendation with regard to A1 & Alma's dock, no parking of boats on beach side at any time, Z! foot minimum height chain link. fence installed entire length of dock on beach side". Unanimously approved. The other dock matters will be brought before the Council after the Park Commission December 13th meeting. ..... Leonard L. Kopp Hinutes of Meeting Hound Advisory Park Commission ~ovem~er ~, 1979 Present: Larson, Lynott, Case, Hasek, Nelson, Jackson,=~iley (Shay excused, Staff, Kopp, Rather, Withhart and secretary D. De Laney. The meeting was c~lled to order by Larson, Motion by Bailey seconded by Hasek to approve the minutes of 10-11-79 as submitted, unanimously approved. City Manager~.~.Repo[~: Kopp stated he. missed the last Council meeting due to out of state meeting and vacation. Informed Commission that the Park Budget was approved. Council Rep. Report: Withhart informed Commis§ion that Council took their'recommend- ation and DID NOT apply for grant from LAWCON on Langdon Lake, will reapply in Feb- ruary, County submitted part of plans .for 110, Council asked them to re-evaluate them as did not like ~ike~Hike path by frontLof Tom Thumb. Dock Inspector's Report: ;Kbpp asked for clarification as to 1st priority on dock permits, if dock is disallowed by change of classification from a water area to a wildlife area, that eliminates a dock, does holder still have 1st priority at other dock location? Rather clarified this by reading Res. 75-158 that clearly stated the "pecking order" of displaced dock permit balers and their recourse. Suggested that more spaces for dock permits than LMCD allows Mound, it might be feas- ible to issue dock permit if a holder does not wish to install a dock, then issued a like'permlt for actual dock installation at another location that would utili:ze dock usage. Jackson questioned possibility of hav'i~g a skating rink on Harrison Bay? It was point- ed out that it was not practical to have a rink on the lake that would be usable, after January.as thawing and freezing and continuous snowmobile usage made it impossible to maintain so that ice was smooth.enough for skaters to enjoy. Questions on Dock Location Map: 'Q. Morton Street Channel, will they be allowed permit? A. Redefine dock location map to Class D, there is 50 feet of waterway through t~e middle and a survey by the City would define this as to what actually belongs to the City. A1 and Alma's dock and imposed restrictions? Reaffirm original resolution, "No Parking of boats on beach'side at any time, ~ foot minimum height for chain llnk fence installed the entire length of dock on beach side." It'was brought out that there are pictures to prove that boats are still docking on the beach si'de of dock, this was observed during the 4th of July and Memorial Day week- ends and AFTER Council had meeting regarding restriction on issuance of dock permit. Motion by Larson, seconded by Case, "recommend to Council that Commission re- aff?r~ previ'ous recommendation with regard to A1 & Alma's dock, no parking of boats on beach side at any time, 4 foot minimum hcight chain link fence installed entire length of dock on beach side." Unan|mously approved. Variance request~ by Merlin (permit 1360) dad Gordon Woytake (permit 13690) to ~e- position docks so that swimming area can be maintained between the two? Resigned to the fact this will have to an annual variance request as lan9 as these brothers are at this location and wish to maintain swimming area between dock loc- ations. 35 7 Minutes of Mound Advisory Park Commission Meeting, 11-8-79 page Q. Dzlk requ¢$'t~d variance l~0r"d0ck ingt~1l~ti~n on ~enrnare ~ommons, this was erron- eously classified. A. Will correct classification by extending D classification 30 feet and shorten A classification by same, this applle~ to permit Suggestion to notify permit holders from previous year their application and ~ey had not been received? This procedure would be time consuming and costly in man hours and postage. Again brought out that being a holder of a'dock permit is a privilige and the respons- ibility reverts back to the individual to follow hp if he has not received can- celled check or receipt after a reasonable length of'time, can always check with Rather if in doubt. '. Q. Permit holder requested permission to store'boat on Beachwood, is this permissible? A. NO. There is no boat storage or storage of dbcks on commons. Trails Commission Report: Lynott distributed updated map of trails currently in use, planned trails and alternate route for proposed trails. Stated that Tuxedo Bike-Hike trail is not completed to Brighton Blvd. and from Clare Lane to Cardigan on Wilshire Blvd. Hopeful.ly the' year 1980 will see'progress on Counth Hwy 110 and 125 and-'rhree Points Blvd, (which will be funded fro~ varlou~'government agencies.) . Long Range Planning Report: 'Larson went through the previou§'; Long Range Plan and found it to involved and not concise enough. Will have a completely new formate and new outline. Each park and/or park lands will be identified by a complete legal des- cription having lot, block, addition, property'identification number and where avail- able, plat and parcel, to make it more easily identifiable. Description of each park, usage, equipment, classification, future use and update for additional equipment. There are 27 parks currently li~ted and identified and these should all be covered. Larson urged all members to attend Discussion Meeting of November 29th, even if they were not on' the Dock Location or Long Range Planning Committees. Larson stated that Ul'rick had not answered his letter with regard to the s(m~mer life guard program. Motion by Hasek seconded by Jackson, meeting adjourn to next scheduled meeting of 11-29-79. ~hanimously approved. djd 79 CITY OF ~OUND Mound, Minnesota December 3, 1979 COUNCIL MEMORANDUM NO. 79-440 SUBJECT: Parking Permits Attached are coPies of two requests for Winter Parking Permits. They are for the following: 1712 Eagle Lane 3041 Dundee Lane These permits are recommended by the Public Works Director. ? Lednard L. Kopp - City of Mound VARIANCE REQL~ST~ OFF STREET PA~KING O,.~DINANCE APPX. .~_~POIN~-~NT TI]~,?. FOR ON SITE iNSPECTION DinGiLY5 O? LOT -Use reverse si~e of this request: A.M.P.M. SIGNATURE OF I,~DIVIDUAL ?L~KING INSPECTION & IDENTIFICATION City of Mound VARIANCE REQL~ST, OFF STP~EET PARKING ORDINANCE Business APPX. APPOINtmeNT TI~'~ FOR ON SITE INSPECTION. DIA6.~4 OF LOT -Use reverse side of this request: A.M.P.M. CITY of MOUND' 534t MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 December 3, 1979 TO: Leonard Kopp FROM: Public Works Director SUBJECT: Truck Bid > I would like Council approval to offer a quote of Sh,~oo.o0 for the four-wheel drive pickup that is available January~l, 1980 from Spring Park. Upon contacting Village Chevrolet their salesman stated that anything between $3,800 and Sh,~00 is a 9cod price for the truck alone. Ridgedale Ford sta.ted that it would place a price of at least Shoo00 on the truck. Spring Park is selling it with a 7½' Western plow with hydraulic turn, double lite visibar and tool box on it. As you can see by the attached sheet the plow is a very expensive item. Thurk Bros. has placed a price of $9,100 for a new one. This is in the 1980 budget. The price is not including plow, lights or tool box. I have at the present time the first payment of two in the 1979 budget for a new pickup for the Sewer Department. If I am able to buy this truck I can get the Sewer Department pickup in 1980. This will place us with both trucks paid off in 1981 with a savings of almost Sg~gO0 to our Capital Outlay fund for Public Works. Res~ectfully~ ~/7 Robert Shsnley ~ ..... ~blic Works Director TO FROM BERRY "JEEP/' INC. 253 E. Lake Phone (612) 473-8896 WAYZATA, MINNESOTA 55391 DATE j SIGNED SEND WHITE AND PINK COPIES WITH CARBONS INTACT. PINK COPY WILL BE RETURNED WITH REPLY. 1~-4-79 CITY OF MOUND Mound, Minnesota December 3, 1979 COUNCIL MEMORANDUM NO. 79-439 SUBJECT: 1978 Audit Letter The Council asked for a report on the 1978 Audit Letter. A copy of the report as supplied by the Clerk-Treasurer is attached. Possibly the Council would like to discuss some of the items. However, I think it is clear that following the report, is going to add to the work load which in the end will require more help. Therefore, the recommendation of an accountant would seem to be in order. Note: A copy of the Audit Letter is attached. Special' Assessment~ -'Amoun[s to be Levied Per Project This task was not completed prior to Council adoption of the assessment roll. The information is bei?g compiled. Liquor Operations Opportunities for discounts'are available to all customers when equal amounts are purchased as in case'quantities or as the gift certificates purchased in 1ors of ten. The gift certificates have been (hand) prenumbered for several years. * In discussion between the Clerk/Treasurer and the Liquor Store Manager the. manager seemed to prefer to discontinue the gift certificate'program rather than establish a policy. N.S.F. Checks This amount of N.S.F., checks came about when Faye Whalen was treasurer and the liquor store has asked for reimbursement at every audit since that time. * A memo will be directed to the Council regarding authorization to write off' the $120.14 N.S.F's outstanding. Monthly Profit and Loss Statements This matter could be implemented as suggested by the auditor on January 1, 1980 with the addition of an accountant. Inventories The consolidation was done to save time in pricing, extending and entry into our inventory bbok. This was done to save money and chance of errors. * Utility Billing System The decision necessary to make an adjustment to the billing problem to create compatibility between water and sewer billing will require Council action. A work session with a representative from L.O.G.I.S. to further understanding' of the computer functions for the utility billing clerk and an additional back up employee is scheduled for November 29, 1979. The auditor has out- lined an accounts receivable, control that will be implemented as soon as possible. Inventory - Water Utility A monthly reporting form has been established and will be reconciled to the L.O.G.I.S. reports. General Fixed Assets The only'possibility of accomplishing this task would be an additional employee and could easily be handled by an accountant. Bank Accounts Ali accounts except the Mound checking account have been closed. The payroll will be converted to the imprest system recommended by the auditor effective January 1, 1980. Collateral Co]lateral pledge agreements have been made at the time of investments with the City's depositories. The legal form will be presented for Council proval at the January organizational meeting. ~ayroll Accruals All accrual accounts have been closed into ~aSh. Payroll ~he W-4 file h~s been updated effective October I, 1979. Due to/from Other Funds The inter-fund loans are being summarized and a memo recommending the handling of these loans, will be forthcoming. ';~ comments offered by the Liquor Store Mana9er G I='(3 ~G E M. HANSEN r.E] M PANY Cert;f;ed P. bl;c Accountants 175 5OUTH PLAZA BUILDING WAYZATA BOULEVARD AT HIGHWAY IOO MINNEAPOLIS, MINNESOTA 554! 6 546-2566 ' October 5, 1979 The City Council City of Mound 5341Maywood Road Mound, Minnesota 55364 Dear Councilmembers:' As a regular part of our audit work, we make certain observations which we feel may be of interest to you. These observations refer only to those areas to which our audit work extended. It is our responsibility to comment on the internal control of operations. Internal control is defined as the segregation of duties so that no one employee has complete control over an entire transaction. Strong internal control suggests that the work of one employee becomes an automatic check on the work of another employee. The com- ments which follow are suggestions for strengthening internal control based upon both our experience and our observations of similar situations in other governmental entities. INTERNAL CONTROL AND RELATED MATTERS Segregation of Duties At present, persons who are authorized to receive cash also prepare bank deposits, have access to accounting records and prepare bank reconciliations. We recommend that these responsibilities be realigned so that the bank reconciliations are performed by an employee having no (or limited) access to the input terminal for accounting data, and that deposits be prepared by someone other than the cashier. Change Fund Employees have been allowed to cash personal checks using the City's change fund. This constitutes a weakness in internal control. We understand that this practice is now prohibited. Change funds should be counted periodically by someone other than those employees who have access to the change funds to help insure that they are being used properly. Bank Reconciliations Revenue and expenditure financial accounting records are not being used in monthl~ bank reconciliations, nor are cash and investment balances being reconciled to cash by fund as recorded in accounting records. Non-use of these tools thwarts the control inherent in the double-entry system, of accounting and can result in major inaccuracies as well as loss of assets. The City Council git¥ of Mound, Minnesota October 5, 1979 Page 2 INTERNAL CONTROL AND RELATED MATTERS.~(CONTINUED) .Liquor Time Cards We noted that on occasion employees do not sign their time cards (which appear to be made out by the Liquor Store manager). The signatures of both the manager and employee should appear on the time card of each hourly employee. Disbursements No evidence was found during our examination to indicate that all invoices submitted for payment had been footed or extended by City personnel. Paid invoices are at- tached to verified claim forms but are not cancelled with a "paid" stamp. We suggest implementation of both these procedures as a means of preventing overpayment or duplicate payment. Income and Expense - Liquor Store At present, all control of liquor store income is concentrated in the hands of one employee, the liquor store manager. Daily sales reports are compiled by using cash register tapes and deposits, but these reports are not reviewed by finance personnel. The income recorded in financial accounting records is only the daily deposits, as evidenced by the bank deposits, and no entries are made for cash overages and shortages. Merchandise invoices are presented to the finance office by the liquor store manager for preparation of checks. The checks are then given to the liquor store manager for distribution to vendors. The extensions of invoices do not appear to be regularly reviewed. Internal control is weak in these areas and could be improved in the following manner: 1. Independent review of daily sales reports, cash register tapes and deposit slips should be made by finance personnel on a daily or weekly basis. 2. Income entries into LOGIS system should include a breakdown by sales category, including sales .tax and cash over/short. These can be recorded on the City receipt which is made out daily.. 3. Vendor invoices, on which appear liquor store personnel initials indicating receipt of all listed merchandise, should be submitted to finance personnel who would then perform extensions and footings, prepare checks and disburse the checks to vendors. The City Council City of Mound, Minnesota October 5, 1979 Page 3 INTERNAL CONTROL AND RELATED MATTERS(CONTI.NUED) Income and Expense - Liquor Store (Continued) 4. Entries to the LOGIS system for items such as depreciation, prepaid expenses and inventory adjustments should be made on a monthly basis by finance personnel. 5. Original copies of paid bills, etc. should be retained on the City Hall premises with duplicates, if necessary, at the liquor store. Contracts Contracts for a number of improvement projects, which were in progress during 1978, could not be located at the City office and thus were not available for our examina- tion. We also noted that a duplicate payment had been made to one contractor and that, in another instance, the County had not billed for its portion of a project. The weaknesses in control evidenced by these findings could be remedied in the following manner: 1. Maintenance of contract files, by contractor. 2. Assignment of responsibility to one City employee to: a. Compare payment requests with contract quantities and prices. b. Maintain a record of disbursements made on each contract. c. Invoice other entities for amounts due the City in relation to projects and follow up on the collections of all amounts due. Reliance placed on consultants hired to perform City functions should be accompanied by a review by City personnel as to reasonableness of amount and appropriateness of items. Permits Prenumbered permits are. not~ in use for other than building permits. Internal control would be improved if all permits were prenumbered. An obsolete series of prenumbered receipts is being used for the receipt Of permit revenues. These receipts are periodically compiled and the totals recorded on City receipts which are used for entry data into the financial accounting system. The use of the obsolete receipt series diminishes the internal control inherent in the use of a single series of prenumbered receipts unless the responsibility for maintaining numerical control is assigned to a particular employee. We feel opportunity for error would be reduced if use of the obsolete series were eliminated. The City Council Cit~ of M0und~ M~mn¢~ota October 5, 1979 Page 4 OTHER MATTERS LOGIS System of Financial Accounting It has been our experience that this system is an effective means of providing necessary information about the financial operation of a municipality as well as establishing adequate controls over records so as to prevent loss or destruction. However, the reliability of any accounting system is dependent upon the consistency with which data is put into the system and its usefulness is dependent upon personnel being able to understamd what information the system will generate. We have observed that weaknesses exist in both of these areas. There appears to be a need for improvement in the following areas: 1. Coordination of accounting clarifications between budgeting, accounting and reporting systems. 2. Clear and consistent delineation of appropriate revenue and expend- iture classifications by :fund, department, program and object. A procedure should be established for informing all personnel involved of these classifications and the responsibility for review of LOGIS records after data input should be assigned in order that errors can be noted and corrected on a timely basis. Special Assessment Debt Service Funds Bond covenants of all improvement bonds issued by the City require that complete records, showing all receipts and disbursements in connection with the improvement, the taxes and assessments levied therefor, other funds appropriated for their payment, collections and disbursements, cash on hand amd the balance of unpaid assessments, be kept for each bond issue. These records are not presently being . maintained. We recommend that the necessary information be assembled; that accounts be set up to establish the required records; and that, thereafter, the records be maintained as required. Special Assessments - Amounts To Be Levied Per Pro~ect During our examination of the costs related to projects assessed during 1978, we were unable to reconcile costs per project as listed by~e City with totals given by the consulting engineer. In order to prevent loss to the City in the form of unassessed costs, we recommend that a detail of the costs of assessed projects be requested from the consultant, and that these costs be reviewed and reconciled to the City's accounting records prior to Council adoption of the assessment roll. The City Council City of Mound, Minnesota October 5, 1979 Page 5 Liquor Opevations Gift Certificates - We observed that gift certificates were being issued at a discount to a local civic organization. Receipts received upon sale are being held at the liquor store until a certificate is exchanged for merchandise, at which time the cash is deposited with the daily receipts. The procedures being followed do not provide adequate control of cash, nor of the certificates themselves. We recommend that a policy be established relative to the issuance of gift certificates. Opportunities for discounts should be made available to all customers on an equal basis. Receipts should be recorded and deposited as received; certificates should be pre- numbered; physical and accounting controls should be established over both issued and unissued certificates. NSF Checks - NSF checks in the amount of $120.14 are included in the liquor store change fund. As there is little prospect of collection due to the age of these checks, they should be written off and the change fund reimbursed. Monthly Profit and Loss Statement - The monthly profit and loss state- ment for the liquor store is presently contracted for with an outside accounting service. We feel this statement could be produced from information available from the LOGIS system after certain adjustments. We recommend that an employee be trained in this area so that the outside service could be eventually terminated. Inventories - Bottle tags utilized to take the physical inventory at December 31, 1978 were consolidated and original amounts erased as totals for each item were compiled. Compilation procedures should be designed so that original data is not lost. To lose the original data considerably weakens the control provided by a physical inventory. Inventory adjustments are presently made only by the independent accounting service and are not reconciled in the financial accounting records of the City. Procedures should be established so that accounting personnel are responsible for calculating and recording any inventory adjustments. $3,,7 The City Council City of Mound, Minnesota October 5, 1979 Page 6 OTHER MATTERS (.CONTINUED) Utility Billing System The LOGIS system of utility billing is being used by the City. During our examina- tion we noted an unusually large number of billings which were in error and had been changed manually prior to being sent to customers. These errors appear to be the result of two problems: 1. Lack of complete understanding of how to enter corrections into the system. 2. Lack of compatibility between certain water and sewage rates and the capacity for LOGIS to compute these on a single billing. We understand that the first problem is in the process of resolution by consultation between LOGIS and utility billing personnel. Alternative methods of resolving the second problem have been suggested by LOGIS personnel in an August 1, 1979 memorandum to the City Clerk-Treasurer and utility billing clerk. We recommend that a decision be made on these alternatives so that adjustments to the billing register can be held to a minimum. At present, accounts receivable controls for utility billings are not being main- tained. We suggest that controls be established immediately and be maintained on a monthly basis to improve the accuracy of recording revenues in the utility funds. Inventory - Water Utility We observed that no records of meter inventory are being maintained, nor is a physical inventory regularly taken. As the meter inventory represents a significant dollar amount, we recommend the following records and procedures be established: 1. Public Works Department a. Perpetual inventory record of meters. b. Physical count of meters, periodicallM and reconciliation with perpetual records. c. Tabulations of meters installed and appropriate billings by month. 2. Utility Billing/Cashier/Finance a. Monthly reconciliation of meters billed by utility billing clerk, meters sold on building permits and meters installed by Public Works Department. b. Monthly reconciliation of meters billed and sold with revenue recorded in LOGIS revenue reports. 33/~, The City Council City of Mound, Minnesota October 5, 1979 Page 7 OTHER MATTERS (CONTINUED) General Fixed Assets We suggest that a fixed asset system be set up so that assets of the City can be adequately accounted for. This system should include a property ledger for furniture, equipment and similar items. Otherwise, loss or pilferage could occur and remain undetected. A physical inventory should be taken annually and compared with assets listed in the property ledger. Identification would be made easier by affixing prenumbered tags to the property with the tag numbers listed with the description in the property ledger. Bank Accounts The City presently maintains five bank accounts with three banks. This creates con- siderable confusion when receipts and disbursements are recorded, resulting in errors which can only be corrected by checks being written from one account to another. During our examination we did not find any reason for separating funds of the City in this manner and we suggest consolidating all checking accounts into one with the exception listed below: It has been our experience that an imprest checking account for payroll expenditures is a useful tool to many municipalities. We feel that the City of Mound could benefit by use of an imprest payroll system as it would facilitate bank reconciliations. Collateral Collateral pledge agreements with banks designated as depositories for City funds in 1978 could not be located during the course of our examination. State statutes require annual agreements be executed with each depository and copies of these agree- ments be retained on file by the City. ~.yroll Accruals Payroll disbursements are being cumulated in accrual accounts rather than reducing cash balances in the financial records. This procedure should be changed immediately by closing all accruals into cash (reconciling cash balances per fund with balances as reported per bank simultaneously) and thereafter closing accrual accounts as checks are released for disbursement. Cash balances on the accounting records cannot be reflected accurately and in a timely manner unless this is done. Payroll W-4 forms were not on file for a number of City employees. This file should be updated and maintained on a current basis to comply with Federal law. The City Council City of Mound, Minnesota October 5 1979 Page 8 OTHER MATTERS ,(CONTINUED) · Due to/from Other Funds We noted that a number of inter-fund loans are being carried by various funds. It would appear that the majority of these loans were originated a number of years ago. We suggest that Council determine which of these should be repaid and which considered permanent transfers and authorize the finance department to initiate appropriate action. Personnel Financial accounting requirements of the City appear to exceed the time availability of present personnel. We recommend that the Council consider hiring an additional employee who would have sufficient accounting and data processing education and experience to assume responsibility for the maintenance of the financial accounting records. The duties could include the additional work involved in implementing audit recommendations, a number of which appear to us to be imperative rather than optional. Benefits would include an increase in reliance on accounting records, timeliness of financial information, elimination of need for outside accounting services, and an improvement in internal control and safeguarding of the City's resources. We would be happy to discuss these recommendations further with you and assist with any changes you may wish to make. We wish to express our appreciation for the courtesy and assistance extended to us during the course of our examination. Very truly yours, JGM: gmd GEORGE M. HANSEN COMPANY J. Gregory Mu~rphy Field work completed September 25, 1979. 12-4-79 M®un~l, Minnes®t~ AGENDA ]M 79-43O ]M' 79-434 ~M 79-432 ]M 79-429 ]M 79-433 :M' 79-437 .'M 79-431 ~M 79-435 ~M 79-436 ~M 79-428 ~M 79-427 Mound City Council December 4, 1979 City Hall 7:30 P.M. 1. Minutes Pg. 3304-3312 2. Public Hearings A. Lake Langdon - Re: Consider restricting motorized watercraft Pg. 3303 B. Delinquent Utility Bills Pg. 3301-3302 C. HUD Funds Pg. 3296-3300 3. Planning Commission Recommendations Pg. 3281-3295 4. Rock Retaining Wall Pg. 3279-3280 5. Street Construction 6. Fire'Depar~ment Salaries Pg. 3276-3278 7. Bingo Permit Pg. 3274-3275 8. Comments and' Suggestions by Citizens Present (2 Minute Limit) 9. Joint Powers Agreement - Spring Park Water Connection Pg. 3269-3273 10. Pickup Truck Bids Pg. 3268 11. Proposed Police Facilities Pg. 3266-3267 12. FBI Police Academy Pg. 3263-3265 13. Transfer of Funds 14. Payment of Bills. 15. Information Memorandums/Misc. Pg. 3255-3262 16. Committee Reports' Pg. 3313 141 OF THE CITY COUNCIL November 13, 1979 Pursuant to due call and notice thereof, a regular meeting of the City Councll of the City of Mound, Hennepin County, Minnesota was held at 5341Maywood Road in said City on November 13, 1979 at 7:30 p.m. Those present were: Mayor Tim Lovaasen, Councilmembers Gordon Swenson, Robert Polston, Donald Uirick and Benjamin Withhart. ' Also present were City Manager Leonard L. Kopp, Assistant City Attorney James D. Larson, City Engineer William McCombs and'City Clerk Mary H. Marske. MINUTES The minutes of the meeting of October 23, 1979 were p~esented for consideration. Polston moved and Ulrick seconded.a motion to approve the minutes of October 23, 1979 as submitted. The vote. was unanimously in favor. The minutes of the meeting of November 6, 1979 were presented for consideration. Swenson moved and Polston seconded a motion to approve the minutes of November 6, 1979 as submitted. The vote was unanimously in favor. PUBLIC HEARING Street Vacation - Portion of Kildare The Mayor reopened the public hearing for input on said street vacation.and persons present to do so were afforded an opportunity to express their views thereon. The following persons offered comments or questions: Richard Payne, 4739 Kildare The Mayor then closed the public hearing. Swenson moved and Withhart seconded a motion RESOLUTION 79-472 RESOLUTION AUTHORIZING THE VACATION OF 6 INCHES ALONG THE SOUTHERLY LINE OF KILDARE ABUTTING LOT 10, BLOCK 14, SETON ..~ The vote was unanimously in favor.' Special Use Permit The City Clerk presented an affidavit of publication in the official newspaper of the notice of public hearing on said special use permit. Said affidavit. was then examined, approved and ordered filed in the office of the City Clerk. The Mayor then opened the public hearing for input on s~id special use permit and persons present to do so were afforded an opportunity to express their views thereon. No persons presented objections and the .Mayor then closed the public hearing. Polston moved and Swenson seconded a motidn RESOLUTION 79-473 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION INCLUDING APPROVAL FOR A WAREHOUSE. The vote was unanimously in favor. Delinquent ~t.ility Bills ~he Mayor opened the public hearing for input on said delinquent u[ility bills and persons present to do so were afforded an opportunity to express their views thereon. No persons presented objections and the Mayor then closed the public hearing. November 13, 1979' I'olston moved and Swenson seconded a motion RESOLUTION 79-474 RESOLUTION AUTHORIZING THE CITY STAFF TO TURN OFF WATER SERVICE TO DELINQUENT UTILITY ACCOUNTS. The vote was unanimously in favor. VARIANCE REQUEST - LOTS 10 & 11, BLOCK 14, SETON Withhart moved and Polston seconded a motion RESOLUTION 79-475 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE VARIANCE REQUESTED. The vote was unanimously in favor. PLANNING COMMISSION MINUTES' Non Conforming Use - Street Front & Side' Yard Variance - Lot 20, Skarp & Lind-- quists Glen Arbor Polston moved and Swenson seconded a motion RESOLUTION 79-476 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE NON CONFORMING USE The vote was unanimously in favor. Vacation of Essex Lane - Manchester to DOrchester Withhart moved and Swenson seconded a motion RESOLUTION 79-477 RESOLUTION PROVIDING FOR A PUBLIC HEARING ON THE VACATION OF ESSEX LANE TO BE HEARD ON DECEMBER 11, 1979 AT 7:30 P.M. The vote was unanimously in favor. Street Front Variance - Lot 3, Block 4, Shirley Hills Unit A Swenson moved and Poiston seconded a motion RESOLUTION 79-478 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE STREET FRONT VARIANCE. The vote was unanimously in favor. Subdivision of Land - Lot 6 thru 9 and 18 thru 21, Block 14, Avalon Swenson moved and Polston seconded a motion RESOLUTION 79-479 RESOLUTION TO CONCUR WI. TH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE SUBDIVISION OF LAND The vote was unanimously in favor. Non Conforming Use - Lots 11 & 12, Block 2, Shadywood Point Polston moved and Withhart seconded a motion RESOLUTION 79-480 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE NON CONFORMING USE Ulrick moved and Swenson seconded a motion to amend the resolution to stipulate a letter of intent be submitted in lieu of the posting of bond. The vote on the amendment was four in favor with Lovaasen voting nay. The vote on the resolution as amended was unanimously in favor. 143 I~ovember 13, 1979 Street Front Variance - Lot 2, Block 3, The Bluffs Withhart moved and Swenson seconded a motion to deny the requested variance. The vote was unanimously in favor. Subdivision of Land - Lots.lO, 11 and Part of Lot 8, Block 5, A.Lincoln Addn to Lake Side Park Polston moved and ~lithhart seconded a motion RESOLUTION 79-481 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION INCLUDING THE GARAGE SIZE APPROVAL The vote was unanimously in favor. Sign 'Variance - Lot 5-11 Incl. 14-19, Block 1, Shirley Hills Unit A Swenson moved and Lovaasen seconded a motion RESOLUTION 79-482 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE SIGN VARIANCE The vote was unanimously in favor with Councilmember Withhart voting in favor of a sign variance for the first time since taking his Council seat. Street Front Variance - Lot 8, Skarp & Lindquists Ravenswood Withhart moved and Polston seconded a motion to continue this item to the November 27, 1979 meeting and request the engineer determine the impact of this request in regard to street construction and research the history of the property. The vote was thE.ee in favor with Swenson and Ulrick voting nay. Street Vacation - Part of Hampton Road between Lot 1, Block 9 and Lot 7, Block 10 Pembroke' Withhart moved and Swenson seconded a motion RESOLUTION 79-483 RESOLUTION PROVIDING FOR A PUBLIC HEARING REGARDING THE VACATION OF PART OF HAMPTON ROAD TO BE HEARD ON DECEMBER 11, 1979 AT 7:30 P.M. The vote was thre6'-'~ntf~vbr ~Ith Swenson and Ulrick voting nay. Possible Appeal - Lake Front Variance - Non Conforming Use, Lot 56, Phelps Island Park 1st Division Swenson moved and Withhart seconded a motion to request the attorney to prepare the necessary resolution to order removal of the structure. The vote was unanimously in favor. Height Variance - Lots 9 and 10, Block 5, Sylvan Heights Withhart moved and Polston seconded a motion to continue this item until later in the meeting. The vote was unanimously in favor. Non Conforming Use- Side Yard - Lot 4, Block 14, Devon Withhart moved and Polston seconded a motion RESOLUTION 79-484 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE NON CONFORMING USE The vote was unanimously in favor. Subdivision of Land - Plat 61223 Parcel 1710 Polston moved and Withhart seconded a motion RESOLUTION 79-485 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION WITH THE STIPULATION THAT THE LOTS ARE A MINIMUM OF 10,O00 SQUARE FEET IN AREA The vote was unanimously in favor. -. .33 o November 13, 197~ Non Confo~in~ Use - Lots 9, 10, 11 and S½ of 12, Block 16, Seton Ulrick moved and Withhart seconded a motion to table this item. The vote was unanimously in favor. Subdivision of Land - Lot ~, 10, 11 and S½ of 12, Block 16, Seton Ulrick moved and Polston seconded a motion RESOLUTION 79-486 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE SUBDIVISION The vote was unanimously in favor. Non Conforming Use - Part of Lot 19, Auditors Subd. 170 Withhart moved and Polston seconded a motion RESOLUTION 79-487 RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE NON CONFORMING USE The vote was ~nanimouslyin favor. Side Yard Variance - Plat 62114 Parcel 8735' Polston moved and Swenson seconded a motion RESOLUTION 79-488 RE~OLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE SIDE YARD VARIANCE The vote was four in favor with Lovaasen voting nay. Height Variance - Lot 9 & 10, Block 5, Sylvan Heights" 'Withhart moved and Ulrickseconded a motion to take this item off the table. The vote was unanimously in favor. Swenson moved and Polston seconded a motion to deny the variance requested. Ulrick moved and LoVaasen seconded a motion to table this item. The vote was three in favor with Ulrick and Swenson voting nay. Polston moved and Withhart seconded a motion requesting the Mayor to direct a letter to the Planning Commission commending them on their work on the comprehensive plan. The vote was unanimously in favor. INDUSTRIAL REVENUE BONDS Polston moved and Withhart seconded a motion RESOLUTION 79-489 RESOLUTION PROVIDING FOR A PUBLIC HEARING REGARDING INDUSTRIAL REVENUE BONDS FOR JUDE, OAS AND SMITH TO BE HEARD ON DECEMBER 11, 1979 AT 7:30 P.M. The vote was unanimously in favor. AL AND ALMA'S - SPECIAL USE PERMIT Withhart moved and Lovaasen seconded a motion RESOLUTION 79-4 90 RESOLUTION AUTHORIZING THE ISSUANCE OF A BUILDING PERMIT FOR AL AND ALMA'S AND REQUIRE A PERFORMAt~CE BOND REGARDING BLACKTOPPING OF WEST PARKING LOT. Ulrick moved a'nd Swenson seconded a motion to amend the resolution to require a letter of intent in lieu of a performance bond. The vote on the amendment was three in favor with Withhart and Lovaasen voting nay. The vote on the resolution as amended was unanimously in favor. STREET CONSTRUCTION. The City Engineer presented an update report on the street improvement projects. BIDS Storm Sewer - Rustic Park Withhart moved and Swenson seconded a motion 33o 145 November 13, 1979 RESOLUTION 79-~91 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE LOW BID SUBMITTED BY WIDMER BROTHERS IN THE AMOUNT OF $8,525.00 FOR CONSTRUCTION OF THE' STORH SEWER IN RUSTIC PARK. The vote was unanimously in favor. Snow Removal Withhart moved and Swenson seconded a motion RESOLUTION 79-492 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE LOW BID SUBMITTED BY ILLIES AND SONS FOR SNOW REMOVAL FOR THE 1979-1980 WINTER SEASON. The vote was unanimously in favor. INDUSTRIAL REVENUE BOND CRITERIA Withhart moved and Polston seconded a motion RESOLUTION 79-493 RESOLUTION ADOPTING POLICY AND CRITERIA REGARDING INDUSTRIAL REVENUE BONDS Roll call vote was unanimously in favor. COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT No comments or suggestions were presented at this time. REPLACE COMMERCE BOULEVARD WATERMAIN Swenson moved and Withhart seconded a'motion RESOLUTION 79-~4 RESOLUTION APPROVING THE REPLACEMENT OF WATERMAIN ON COMMERCE BOULEVARD. The vote was unanimously in favor. ~ WATER INTER-CONNECTION WITH SPRING PARK Swenson moved and Withhart seconded a motion RESOLUTION 79-495' RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE CITY OF SPRING PARK FOR A WATER INTERCONNECTION' The vote was four in favor with Councilmember Polston voting nay. TAX FORFEIT LAND Lot 1, Block 26, Wychwood ' Ulrick moved and Polston seconded a motion RESOLUTION 79-496 RESOLUTION AUTHORIZING THE PURCHASE AND RESALE OF LOT 1, BLOCK 26, WYCHWOOD AT A RESALE PRICE OF $2,825.00 The vote was unanimously in favor. Lot 1, Block 3, Devon The request for the City to purchase this property was withdrawn. DELINQUENT UTILITY BILLS Polston moved and Swenson seconded a motion RESOLUTION 79-497 RESOLUTION PROVIDING FOR A PUBLIC HEARING REGARDING DELINQUENT UTILITY' BILLS TO BE HEARD DECEMBER 4, 1979 AT 7:30 P.M. The vote was unanimously in favor. PAYMENT OF BILLS Withhart moved and Polston seconded a moti'on to approve payment of the bills as presented on the prelist in the amount of $281,277.85 where funds are 33o November 13, 1979 Coun¢ilmember Withhart advised the ¢0un~il that ~ will be att~in0 Communlt¥ Action Agency hearing. CITY HALL TEMPERATURE The City Engineer advised the Council that the temperature could be measured at a location other than on a thermostat. CouncilmcmberSwenson requested a schedule of the police patrol cars. ADJOURNME~T Withhart moved and Polston seconded a motion to adjourn to the next regular meeting on November 27, 1979 at 7:30 p.m. The vote was unanimously in favor, so adjourned. Mary H. Marske CMC, City Clerk/Treasurer L~onard L. Kopp, City Manager REGULAR MEETING OF THE CITY COUNCIL November 27, 1979 Pursuant to due call and notice thereof a regular meeting of the City Council of the City of. Mound, Hennepin County, Minnesota was held at 5341Maywood Road in §aid City on November 27, 1979 at 7:30 p.m. Those present were: Mayor Tim Lovaasen, Councilmembers. Gordon Swenson and Robert Polston. Councilmembers DOnald Ulrick and Benjamin Withha~'~: were absent and excused. Also present were City Manager Leonard L. Kopp, City Attorney Curtis A. Pearson, City Engineer William McCombs and City Clerk Mary H. Marske. PLANNING COMMISSION RECOMMENDATIONS Subdivision of Land - Lots 10-16 Incl. Block 15., Avalon Swenson moved and Polston seconded a motion RESOLUTION 79-498 RESOLUTION 'r0 CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE SUBDIVISION. The vote was unanimously in favor. " Height Variance - Tonka Toys This item was withdrawn by Tonka Toys.' Street Front Variance - Lot 8,. Skarp and Lindquist's Ravenswood Polston moved and Swenson seconded a motion RESOLUTION 79-499': RESOLUTION TO CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION TO APPROVE THE STREET"FRONT VARIANCE. The vote was unanimously in favor. TAX FORFEIT LAND - LOT 1, BLOCK 3, DEVON Polston moved and Swenson seconded a motion RESOLUTION 79,500· RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO PURCHASE AND RESELL LOT 1, BLOCK'3, DEVON The Vote was unanimously in favor. BEACHSIDE Swenson moved and Lovaasen seconded a motion RESOLUTION 79-501 RESOLUTION APPROVING A STIPULATION OF SETTLEMENT AND JOINT REQUEST OF BEACHSIDE DEVELOPERS, INC. AND THE CITY OF MOUND TO BOARD OF HENNEPIN COUNTY COMMISSIONERS RELATING TO THE DISPOSITION OF TAX FORFEITED LAND. Roll call vote was unanimously in favor. Polston moved Swenson seconded a motion RESOLUTION 79-502 RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR AND MANAGER TO MAKE APPLICATION FOR CONVEYANCE FROM THE STATE FOR A PORTION OF PARCEL 5915 PLAT 61290 - PID # 24-117-24 22 0004 FOR STREET, UTILITIES, PARK AND WETLAND PURPOSES The vote was unanimously in favor. STREET CONSTRUCTION The City Engineer reported on the progress of the 1979 street projects. FIRE DEPARTMENT S~LARIES Swenson moved and Lovaasen seconded a motion to continue this item to the meeting of December 4, 1979. The vote was unanimously in favor. November 27, 1979 PARKING PERMIT This item was withdrawn by the applicant. £OMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT Richard Hawks, 2072 Commerce Boulevar. d requested approval of the City Counci-I to allow a boys group to sell Christmas trees from their property. S'..-,,son moved and Polston seconded a motion to approve the request to sell £hristmas trees at 2072 Commerce Boulevard. The vote was unanimously in favor. Phyllis Jessen representing the League of Women Voters advised the Council that the League is supporti.ng theCommunity Action Agency concept. The Mayor advised the Council that the Public Service Commission had recommended denial of the Continental telephone rate increase request. THREE WAY STOP AT I DLEWOg~.D AND OAKLAWN Polston moved and J~°Vaase~ seconded a moti-on RESOLUTION 79-503 RESOLUTION AUTHORIZING THE INSTALLATION OF A THREE WAY STOP SIGN AT I DLEWOOD AND OAKLAWN WITH A REPORT FROM THE POLICE DEPARTMENT ON THE IMPACT OF THE SIGN PLACE- MENT WITHIN SIX MONTHS. The vote was two in favor with L~va~se.n~voting COUNTY ROAD 110 CONSTRUCTION~ · The Council determined to continue this item until Decembe~ll, 1979~' COMMERCIAL DOCK ORDINANCE Swenson moved and Polston seconded a motion to continue this item until the meeting ;of December 11, 1979. The vote was unanimously in favor. BUS PASSENGER SHELTERS The Council suggested additional locations for shelters on Tuxedo and Wi lshire and Bradford and Wilshire. PLAN~II NG AGREEMENT Lovaasen moved and Polston seconded a motion RESOLUTION 79-504 RESOLUTION AUTHORIZING THE MAYOR AND MANAGER TO ENTER INTO AN AGREEMENT WITH ISBERG, RIESENBERG AND ASSOC. FOR PLANNING SERVICES FOR 1980 The vote was unanimously in favor. Councilmember Swenson asked for clarification of portion of the agreement. PAYMENT OF BILLS Lovaasen moved and Polston seconded a motion to approve payment of the bills as submitted on the prelist in the amount of $112,605.65 where funds are available. Roll call vote was unanimously in favor. LUND PROPERTY Swenson moved and Lovaasen seconded a motion RESOLUTION 79-505 RESOLUTION REQUESTING THE CITY ATTORNEY TO PREPARE CONDEMNATION PROCEEDINGS ON THE LUND PROPERTY. The vote was unanimously in favor. RETAINING WALL - PECAN AND ROSEDALE The Public Works Director advised the Council of a problem with a retaining wall at Pecan and Rosedale. 149 November 27, 1979 AOJOURNMENT Swenson moved and Polston seconded a motion to adjourn to the next regular meetin9 on December 4, 1979 at 7:30 p.m. The vote was unanimously in favor, so adjourned. Mary H. Marske CMC, City Clerk/Treasurer Leonard L. Kopp, City Manager 12-4-79 CITY OF MOUND Mound, Minnesota November 14, 1979 COUNCIL MEMORANDUM NO. 79-430 SUBJECT: Public Hearing - Lake Langdon The City Council has called a hearing to consider restricting the use of motorized watercraft on Lake Langdon. The Park Commission has recommended that only non-motorized boats be allowed to use the Lake. Possibly some consideration should be given tO allowing small motors and restrict the length of boats. Senior citizens might have a hard time rowing. Also the young people using 4.5 horsepower motors or less could use Lake Langdon as a recreation area. Below are two proposed ordinances for the Council's consideration: AN ORDINANCE ADDING SECTION 47.10 TO THE CITY CODE PROHIBITING MOTORIZED WATERCRAFT ON LAKE LANGDON THE CITY OF MOUND DOES ORDAIN: Section 47.10 is hereby added to the City Code and shall read as follows: 47.10 Prohibition of Motorized Watercraft on Lake Langdon. No person shall operate a motor operated or powered watercraft or boat, ~ including waterborne aircraft on Lake Langdon. /2. AN ORDINANCE ADDING SECTION 47.10 TO THE CITY CODE LIMITING MOTORIZED WATERCRAFT ON LAKE LANGDON THE CITY OF MOUND DOES ORDAIN: Section 47.10 is hereby added to the City Code and shall read as follows: 47.10 LimitatiOn of Motorized Watercraft on Lake Langdon. No person shall operate a motor operated or powered watercraft or boat exceeding horsepower or a watercraft or boat exceeding feet in length on Lake Langdon. This limitation shall also apply to waterborne aircraft. Leonard L. Kopp ! - 33o3 12-~-79 CITY OF MOUND Mound, Minnesota November 30, 1979 COUNCIL MEMORANDUM NO; 79-434 SUBJECT: Public Hearing on Delinquent Utility Bills At the November 13, 1979 meeting, the Council set December 4th as the hearing date on the attached list of delinquent water and sewer bills which are over six months past due. Payment of some of the accounts has been made and, if more are paid before the December 4th hearing, a revised list will be available. ~ ~eonard L. Kopp 33o,L Dei~quent Utility Bills (Over Six Months 01d) 11-7-79 Account No. 33-463-4660-81 33-475-4626-31 33-484-4524-21 33-500-3126-71 33-569-4882-21 33-578-~3871-81 33-581-2885-21 33-581-2901-71 33-590-5125-11 33-596-4908-81 33-596-4916-11 33-599-4700-31 33-623-5238-11 33-635-5129-61 53-638-3243-1I 33-641-5251-61 Amount. 56.12 73.28 (~.84 Pd. !,'~ I,I, Pd 19.44 Bal. ~, ~1. Pd 21.74 Bal. 14o.74 93.65 "31.68 . Pd. 61.97 35.49 69.52= 105.08 60.29 27.90 11/27/79 $22.00 11/14 $25.00 11/27/79 11/19/79 $40.94 11/20/79 $1031.39 Revised Total 11/30/79 .32, o/ CITY OF MOUND Mound, Minnesota 12-4-79 November 29, 1979 COUNCIL MEMORANDUM NO. 79-432 SUBJECT: Public Hearing - HUD Funds Attached is a copy of a letter and two proposals for the Year VI HUD Funds and a report from the City's representative to Area V Citizen Advisory Committee. The proposalS are titled "Alternate No. l" md"Alternate No. 2". Alternate No. 2 is recommended. It recommends: Administration Utility Assessments Dutch Elm Tree Removal Housing Rehabilitation Assistance Alternate Uses $9,000.. 40,000. (Streets) / 5,000. - ....... ~/" 20,000. ~/ 16,000. * The Planner, in his letter, outlines uses for these funds*; one of which is to start a downtown revitalization program. Alan P. Olson, the City's Representative to Area V Citizen Advisory Comm'ittee will be at the meeting as well as Larry Blackstadt, the County's Representa- tive. C-/Leonard L. Kopp /7' cc: Brugger % Branty's AMOUNT USE ONLY 8 Relocation Payments and Assistance !$ 9 Payments for Loss of Rental Income 10 Removal of Architectural Barriers 11 Specially Authorized Assistance to Privately Owned Utilities 12 Rehabilitation and Preservation Activities a Rehabilitation of Public Residential Structures b Public Housing Modernization c Rehabilitation of Private Properties 7 5,000 d Code Enforcement ! e Historic Preservation 13 Specially Authorized Economic Development Activities a Acquisition for Economic Development b Publi~ Facilities and Improvements for Economic Development ' c Commercial and Industrial Facilities 14 Special Activities By Local Development Corporations, Etc, (Li~'~) 15 SUBTOTAL 234,000 16 Planning and Urban Environmental Design (See Fart B of :his form.) a I Development of a Comprehensive Community Development Plan 9 ~ 000 b I Development of a Policy-Planning-Management Capacity c Specially Authorized Comprehensive Planning Activitie~ 17 General Administration (From Part C. Line EJ zT , ooo I 18 Contingencies and/or Local Option Activities fNo~ Fo exceed 10~ of amount shown in Part D, Line 1] 19 TOTAL PROGRAM COSTS fSurn of Lines15 :hrough 18) S27 ,0 s Page2 of pages -! HUD-7067 (6-78 The attached application is submitted for your review and resolution passing on the City of Mound's 1980 Community Block Grant Application to Hennepin County. An equal level of funding is anticipated as in last year of $90,000. 1) 2) Programs Worthy of Refunding To assist the Council in selecting an appropriate budget application, it is recommended by staff that the following items be included in our 1980 program as continuation of past year activities. Since last year's utility assessment allocation was short of the total requested and next year's assessments will be significantly larger, it is recommended to increase that budget to $40,000. Administration $ City-wide Utility Assessment Deferrment City-wide Dutch Elm Tree Removal City-wide Housing Rehabilitation Assistance 9,000 40,000 5,000 20,000 Alternative Uses for Remaining $16,000 ae Directly assisting a public assisted housing development - similar to our last year's application, significant funds were reserved for assisting a housing development project in the form of land acquisition, write-down, public improvements, etc.. Additional 1980 funds to con- tinue this budget item would commit additional resources to such a project. bo Startin9 a Downtown Economic Development .Program (Planning) - ongoing need has been identified through the CitY-wide planning program and years of interest, to establish a downtown revitalization program. 1980 interest is high due to the programmed Hennepin County Highway Department road upgrading projects downtown (C.R. 110) and years of C.R. 15 Mound by-pass construction. An economic redevelopment, downtown program including local HRA powers would result from this budget item. 1981 and subsequent year funding for economic development activity assistance would be expected. TO: Leonard Kopp, City Manager FROM: Alan P. Olson, Mound Representative and Chairman Planning Area V Citizen Advisory Committee DATE: November 26, 1979 SUBJECT: Community Development Block Grant About a year ago, Mound recommended that I be appointed as a citizen representative to this County committee charged with reviewing area Block Grant applications. I have not communicated back to the Council, partly because of too many activities, but mostly because there was nothing to say. Last year's program was pretty well established before the committee was formed. This year, however, HUD and Hennepin County are pushing for more committee involvement in review of City proposals. At the same time, HUD is tightening the strings on the money, making fewer and fewer projects elligible for funding. The emphasis is almost totally on low and moderate income housing, particularly rehabl programs and family assistance. With this in mind, I feel that I need direction from you and the Council as to the appropriateness of these HUD programs compared to the real needs of Mound citizens. If the Council has other ideas, they will need a voice on the Committee to help the cause. I would expect to attend the public hearing on December 4 to meet the Council and hear their concerns. 12-4-77 CITY OF MOUND Mound, Minnesota November 29, 1979 COUNCIL MEMORANDUM NO. 79-429 SUBJECT: Planning Commission Recommendations Attached is a copy of the Planning Commission minutes. The following items require Council action: Note; Items 1 and 2 were tabled by the Planning Commission. Item 3: Subdivision of Land Lots 46,47,48,49,50,51,52,53,54 & 55, Block 10, Pembroke Zoned A-2 6,000 Square Feet The Planning Commission recommended dividing the land into 7 parcels: Parcel G - Lot 54 except the West 25 feet thereof, all of Lot 55, the West 5 feet of Lot 56 and that part of Lot 3 lying Westerly of the Southerly extension of the East line of the West 5 feet of Lot 56, all in Block 10, Pembroke - 6,610 square feet. Parcel H - Lot 53, except the West 10 feet thereof and the West 25 feet of Lot 54, all in Block 10, Pembroke 6,O41 square feet Parcel I - The East 15 feet of Lot 51, all of Lot 52 and the West lO feet of Lot 53, all i~ Block 10, pembroke - 7,077 square feet Parcel J - Lots 50 and 51, except the East 15 feet of said Lot 51, 'all in Block 10, Pembroke - 7,092 square feet. Parcel K ~ The East 15 feet of Lot 48 and all of Lot 49, all in Block 10, Pembroke - 6,O21 square feet Parcel L - Lot 47, except the West 10 feet thereof and Lot 48, except the East 15 feet thereof, all in Block 10, Pembroke - 6,368 square feet Parcel M - Lot 46 and the West l0 feet of Lot 47, all in Block 10, Pembroke - 6,184 square feet The Administration concurs. Picking up deficient sewer and water assessments, if any, should be a stipulation. Item 4: Subdivision of Land Lots 3,4,21,22,23 & 24, Block 14, Whipple Zoned A-2 6,000 Square Feet Planning Commission Recommendations - Page 2 The Planning Commission recommended the following division: Parcel A - Lots 3 and 4 Parcel B Lots 21 and 22 Parcel C Lots 23 and 24 6,400 square feet 6,400'square feet 6,400 square feet The Administration concurs. Deficient water and sewer assess- ments, if any, should be assumed by the Applicant. ~-Leonard L. Kopp MINUTES OF THE MOUND ADVISORY PLANNING COMMISSION MEETING November 26, 1979 Present were: Chairman Russell Peterson; Commissioners Harriett Dewey, Gary Paulsen, Gerald Smith, George Stannard and Margaret Hanson; Council Representa- tive Gordon Swenson; City Manager Leonard L. Kopp~ City Inspector Henry Truel- sen and Secretary Marge Stutsman. MINUTES The minutes of the Planning Commission meeting of November 12, 1979 were presented for consideration. S'tannard moved and Hanson seconded a motion to approve the minutes as presented. The vote was unanimously in favor. BOARD OF APPEALS 3- Subdivision of Land Lots 46-55, Incl., Block 10, Pembroke M. L. Sycks was present. Smith moved and Dewey seconded a motion for the approval of subdivision of land as presented. Further, it shall be noted that all sideyards and setbacks will be observed. The vote on the motion was unanimously in favor. e Subdivision of Land Lots 3, 4, 21, 22, 23 & 24, Block 14, Whipple Ron Gehring was present. Smith ~oved and Hanson seconded a motion that subdivision as presented be accepted with the stipulation that all sideyards and setbacks be meet. The vote was unanimously in favor. Discussed next meeting - whether to schedule a public hearing of proposed land use and zoning ordinance changes or analysis feedback from Council/Planning Commission meeting. Dewey moved and Hanson seconded a motion to dispense with the Board of Revie~ meeting for December and moved to have the Planning Commission Public Hearing on December 17, 1979. The vote was unanimously in favor. 1. Street Vacation - Triangular piece abutting Lot 3, Block 13, Shadywood Applicant not present. Point Smith moved and Swenson seconded a motion to table Item 1 to next Board of Review meeting in January. The vo~e was unanimously in favor. ~ign Variance - Gustafson Motors Lot 5 and Part of Lot 6, Auditor's Subdivision 170 Applicant not present. Smith moved and Hanson seconded a motion to table Item 2 to next Board of Review meeting. The vote was unanimously in favor. Stannard moved and Smith seconded a motion to adjourn meeting. Vote was all in favor. Attest: A~NbA FOR MOUND ADVISORY PLANNING COMMISSION MEETING November 26, 1979 ~tinutes of the November 12, 1979 meeting. BOARD OF APPEALS 1. Richard M. & Diane Maloney, 1779 Wildhurst Lane - Map 2 Street Vacation - Triangular piece abutting Lot 3, Block 13, Shadywood Pt. Gustafson Motors, 5533 Shoreline Boulevard Lot 5 and Part of Lot 6, Auditor's Subdivision 170 - Map 5 Sign Variance e M. L. "Buzz" Sycks Lots 46,47,48,49,50,51,52,53,54 & 55, Block 10, Pembroke ' Map 13 Subdivision of Land Ronald Gehring Lots 3 & 4, 21 & 22 & 23 & 24, Block 14, Whipple Subdivision of Land - Map 15 CITY OF MOUND Date: From: To: November 20, 1979 Bldg. Inspector Planning Commission Subject: .. Board of Appeals 1. Richard & Diane Maloney, 1779 Wildhurst Lane Street Vacation - Triangular piece abutting Lot 3, Blk 13, Shadywood Point Would suggest tabling any approval until which time a boundary certificate of survey can be produced showing location of all structures on the property in its entirety. Gustafson Motor§, 5533 shoreline Blvd. Sign variance Can see no problem in allowing proposed sign at this location and have no re- jections as to the size of the sign(4 x 8 feet) other than proposed sign not be allowed to be greater than 8 feet from top of sign to the existing grade. M.L. "Buzz" Sycks, Lots 46, 47, 48, 49, 50, 51, 52, 53, 54 & 55 Blk 10, Pembroke Subdivision of Land Proposed subdi'vision square footage of lots does not discount the square footage of right-of-way easement. .I do not believe that in this particularare~, subdi'v- islons of a width less than plotted lots of 80 feet in total width should be al- lowed. It is apparent that the'subdivision proposed is of a lesser width than desired~yi.'our minimum subdivision standards of 60 feet. Consequently, we have problems now with narrow lots and can foresee all sorts of land use problems after structures are built upon these properties (7 lots). I feel that 5 build- ing sites of 80 foot lot width is barely adequate for structure location and land use of future property owners because of the erratic topography ~rades of this particular area. I feel the subdivision is no better than the 40 x 160 foot lots on the north side of Cumberland Road, that are presently problems for the existing property owners 4. Ronald Gehring, Lots 3 & 4, 21 & 22 and 23 & 24, Blk 14, Whipple Subdivision of Land I can see no problem in allowing these proposed subdivisions as we have many of these sized lots within the City that are appearing to be adequate for structure location and land use. Respectfully, HT/dd Henry Truelsen · - CITY OF MOUND Applicant's Interest ~n Property. LOT .~. ~.' ~'-. ~~'/~..~-~ .... ~ ~.~' "~ " . . .."'~- · ..,_~~. ...-' .. . . ' 7 .... ," ' . ~' -- g ./' ' S~GNATUF~ OF APPLICANT__~ _~G~ .... ; Residenh$ and owners .of property abutting the street to be vacehed: Recoramended by Utilities: NSP Recommended by City: Public 1'lor.t:s Police 'Chief ; Minnegasco ; Continental Tel. ; Fire Chief____; Engi~eer .:2 / I'L'; oz... c-,~.9s6uu T;4 ~ Z2, t-"ao 3 APPLICATION FOi .RIANCE CITY OF MOUND APPLICANT Address INTEREST IN PROPERTY' FEE OWNER (if other than applicant}'/ Address : BLOCK Telephone _ ~ ' Telephone Number VAtLLANCEI~EQUESTED: FRONT SIDE YARD I FT,] REAR I FTj YARD . ACCESSORY BUILDING LOT SIZE LOT SQ. FOOTAGE N. C. U. ;:: or OTHER (describe)_ NOTE: 1. Attach a survey AND scale drawing showing location of proposed improvement REASON FOR REQUEST: '/ in relation to lot lines, other buildings on property and abutting streets. 2. Give ownership and dimensions of adjoining property. Show approximate locations of all buildings, driveways, and streets pertinent to the application by extending survey or drawing. 3, Attach letters from adjoining affected property owners showing attitude toward request. A building permit must be applied for within one year from the date of the council resolution or variance granted b~comes null and void. Variances are not~ra/fer~b APPLICANT F/.//-/.q t / ~7~'1-~=~ .. PLANNriNG COMIvL[SSION RECOMMENDATION DATE COUNCIL ACTION: RESOLUTION NO._ DATE *non- conforming use ', AP P LJ~A TION FOR SUBDIVISION Sec. 22.03-a VILLAGE Of: MOUND 0 F~LI~A N D FEE $ FEE OWNER PLAT PARCEL Location and complete legal description of property to be divided: ZONING (attach survey or scale drawing showing adjacent streets, dimension of proposed building sites, square foot area of each new parcel designated by number) A WAIVER IN LOT SIZE IS REQUESTED FOR: New Lot No. From Square feet TO Square feet Reason: TEL. NO. ¢?;Z ~ ?'¢ .'~ ~ DATE ??'""'/'~/- ~'~ This application must be signed by all the OWNERS of the property, or an explan- ation given why this is not the case. PLANNING COMMISSION RECOMMENDATION; DATE' COMBS-KNUTSON ASSOCIATES, INC. CONSULTING ENGINEERS ~ LANU SURVEYORS ~1 SITE PLANNERS Reply To: 12800 Industrial Park Boulevard Plymouth, Minnesota 55441 (612) 559-3700 November 28, 1979 Mr. Leonard Kopp City Manager City of Mound 5341 Maywood Road Mound, Minnesota 55364 Subject: Property Division Sycks Property Cumberland Road Dear Leonard: I have reviewed the drawing showing the proposed lot layout of the property along Cumberland Road owned by Buzz Sycks. With the area deducted for the proposed street, Parcels F through M all meet the 6,000 square foot minimum. Mr. Sycks has also signed all the easements on this property required for the utility and street construction. The utility easement for the sanitary sewer extends an additional 15 feet into some of the new lots beyond the new right of way line. For this reason we would recommend that the building setbacks be measured from the new right of way lines. From what I understand the setbacks for these lots would be 30 to 35'. This should be sufficient. If you need any further information, please contact me. Very truly yours, JRC:sc #5178 McCOMBS-KNUTSON ASSOCIATES, INC. n R. Cameron Minneapolis - Hutchinson - Alexandria - Granite Falls '.._~ ~ ~ , _..---- · ' ~-~ _" _~/g ', / ,....-:t/fl L.~ ~! I "... ~PI I ! i -I ~"'r t. 7. APP TION FOR SUBDIVISION Sec. 22.03-a VILLAGE OF MOUND O ND FEE $, o,oo Location and complete legal description of property to be divided: Zo 'r.~ 3 ~ 2 6~2 - 2 ~, ~'/ ZONING To be divided as follows: (attach survey or scale drawing showing adjacent streets, dimension of proposed building sites, square foot area of each new parcel designated by number) A WAIVER IN LOT SIZE IS REQUESTED FOR: New Lot No. Reason: From Square feet TO Square feet Applicant's interest in the property: This application must be signed by all the OWNERS of the property, or an explan- ation given why this is not the case. .~~PLANNING COMMISSION RECOMMENDATION: DATE ' CARDARELLE & TES, INc..'= =='' ".." ':' '" - ":':--"' " "6440 FLYING CLOUD DRIVE - g41-3030 ' ;, '- L::;.%- . -; LAND SURVEYORS ' ', EDEN PRAIRIE, MIt'fl~, §t534.~ ' -- ' I Book.~.I~ Page ,-~'~ ' ~ 0'7- ! ~)T- ~1 I ' ,,~~, ! ~ ~ ~ig ~. ~4~.t ,'-~ ! I ~' , ' ~ ~' ' ' I I .~. ~ .~ '.-" ~ ~/~ ~ ~.- ..... '. ? , · ,.~?'. I . ~ ~. - .~, , -. ~ ~-~.~ 12-4-79 Mound, Minnesota November 30, 1979 COUNCIL MEMORANDUM NO. 79-433 SUBJECT: Rock Retaining Wall Attached is a letter from Mr. & Mrs. Waldock, 5027 Edgewater Drive, asking to talk to the Council about their rock retain- ing wall at the corner of Edgewater-Pecan and Rosedale. This was built many years ago and we have requested the Public Works Director for a report that we can sent to the Council. This will be listed on the December 4th agenda. cc: Mr. & Mrs. Waldock W E!~TEI::IN CHEMICAL. z/7,.:- -3o ?'7 COMPANY 1496 Atway Street, Western, Illinois 60616 Tel. 311/231--6400 12-4-79 Mound, Minnesota November 30, 1979 COUNCIL MEMORANDUM NO. 79-437 SUBJECT: Fire Department Salaries The discussion on Fire Department salaries was tabled until December 4. A copy of Council Memorandum 79-424 is attachecl. The discussion on adding a $1.50 an hour inc.r-eas~O~.~Firemen's salary, according to the Fire Chief, will add aboutrf$7,O00 bo the costs. The increases budgeted for Officers' salary approximat~eJ$1.600. The total Fire Department Budget is $115,920 for 1980. ~L~hard L. Kopp 11-27-79 CITY OF MOUND Mound, Minnesota November 20, 1979 COUNCIL MEMORANDUM NO. 79-424 SUBJECT: ~' Fire Department Salaries The Fire Chief has indicated that the Firemen would like a pay increase. They are presently receiving for fighting fires: Chief $4.00 per hour Assistant Chief 3.75 per hour Firefighter 3.50 per hour In addition, the budget for 1979 carried the following salaries for officers: Fire Chief $3,600. Annual Assistant Chief l,O00. Annual Fi re Marshall 300. Drill Master 400. Captains 140. Lieutenants 100. Preventative Maintenance 5,400~ The Fire Department requested the followin~ salaries for 1980: Fire Chief Assistant Chief Fire Marshall Drill Master Captains Lieutenants Preventative Maintenance $4,000. Annual I ,200 ..... 400. 150. IlO. 6,000. At budget time, the one committee of the~epartment discussed increas- ing the pension plan with no salary increase. The pension plan was in- creased. This will be on the November 27th agenda. cc: G. Garvais ]Box 37, Mound, Minnesota 55364 November 26, 1979 TO: City of Mound City Manager FROM: Mound Volunteer Fire Department SUBJECT: Hourly Wage Increase Mr. Kopp: The members of the Mound Volunteer Fire Department request a salary h~crease to $5.00 per man hour. We have gone 10 years without a pay increase and we feel that with the cost of living increase that this increase is well justified. This would then be $5.50 per Chief man hour; $5.25 per Assistant Chief ~nan hour; and $5.00 per firefighter man hour. Respectfully, Lawrence J. Heitz, Jr. Mound Fire Department- By Action of the Board of Directors 12-4-79 CITY OF MOUND Mound, Minnesota November 28, 1979 COUNCIL MEMORANDUM NO. 79-431 SUBJECT: Bingo Permit Attached is a copy of a request for a Bingo Permit from Our Lady of the Lake Catholic Church for every Thursday evening in 1980 and four undetermined Saturdays in 1980. They request the fee and bond be waived. 317 ' CITY OF MOUND APPLICATION FOR BINGO PEPS[IT Date Nov 29,1979 Name of Applicant Our La&v ~f the Lake Ca~bol~c Church (If an organization, give organization r~) Address 2385 Commerce Blvd- ~ound, Minn. Phone No. 472-1284 Address of where Bingo will be played School 4. Dates and Hours Bingo will be played Possible 4 Saturdays Thurs. year 1980 8,P.M. to 10:30 (attach separate sheet if more room necessary) Is License fee attached? Yes Fidelity Bond: (a) Amount (~) (o) No Amount Name of Bonding Company Expiration date of Bond *(Minimum $10,000.) * Note: Fraternal,(~eligious~ veteran and other non-profit organizations may request-~e ~o~d~o be waived. Please indicate below if you are making such a request. Please waive BON~ Bingo Convn~ttee= Richard Lee Carl Widmer Jethro Philbrook ~ ¥ J. Philbrgok_q~ 12-4-79 CITY OF MOUND Mound, Minnesota November 30, 1979 COUNCIL MEMORANDUM NO. 79-435 SUBJECT: Joint Powers Agreement - Spring Park Water Connection Attached is a copy of a letter from Sp~ing Park agreeing to the Joint Powers Agreement except they want a'hold harmless clause added. There is nothing wrong with adding the clause (Mound'~ Attorney agrees with the clause as written). A resolution authorizing the Mayor and Manager to amend the agreement is requested. of pr ng P. O. BOX 452 ¢~,~ WARREN AVENUE SPRING PARK, MN 55384 471-9051 · 471-9055 November 27, 1979 Mr. Leonard 'Kopp, City Manager City of Mound 5341 Maywood Road Mound, MN 55364 Re: Joint Powers Agreement Dear Leonard: Enclosed is a communication from our City attorney suggesting an addition to the proposed agreement. Pending your acceptance of this addition, the City Council has approved and authorized the Mayor and myself to execute the agreement, whenever the final form is typed. Also, information on the sale and purchase of the City truck is included. Sincerely, Patricia 0smonson Admini strator/Clerk/Treasurer PO/db DOUGLAS ]vi. HEAD JEROME TRUHN X,~'ALTER H. ROCKENSTEIN 11 J~ES ~, LANE II1 THO~S ~ SEIFERT NICK ~Y RICHARD J. KE~ER LAWRENCE S~IN SHERRY A. BAKKEN HEAD TRUHN 1601 SO0 LINE BUILDING MINNEAPOLIS, MINNESOTA 55z~02 November 26, 1979 TELEPHONE (612) ~39-1601 Ms. Patricia Ozmonson City Administrator/Clerk-Treasurer City of spring Park Spring Park, Minnesota 55384 Re: Joint Powers Agreement/Proposed Sale of Truck to Mound Dear Pat: This letter is in response both to the proposed draft of the proposed "Joint Powers Agreement" between Spring Park and Mound and the con- templated sale of truck by Spring Park to Mound for the price of $4,500. These matters will be dealt with separately, in sequence. I see no basic problems with the "Joint Powers Agreement" in its present form, but for the absence of any indemnity provision therein. I would · suggest the addition of a new paragraph II reading as follows: "Indemnification. Each City agrees to indemnify the other, its officers and employees and to save and keep them harmless from all losses and expenses incurred as a 'result of any claim, demand, action or cause of action, including any claims based on breach of warranty, negligence or product liability, arising out of the construction, operation~maintenance or presence of the water systems interconnection. Each City further agrees to indemnify the other, its officers and employees and to save and keep them harmless for all losses and expenses incurred as a result of any claim, demand, action or cause of action, including any claims based on breach of warranty, negligence or products liability, arising out of the failure by either City for any reason to supply water service to the other. 3,L? I Ms. Patricia Ozmonson November 26, 1979 Page 2 II. As to the sale of the truck, the guiding Statute is ~inn. Stat. Section 471.345. That Statute applies to any "agreement entered into by a municipality for the sale or purchase of supplies, materials, equipment · . ." (emphasis supplied) and provides that where the contracted amount is less than $5,000: "... the contract may be made either upon quotation or in the open market, in the discretion of the governing body; but, so far as practicable, shall be based on at least two quotations which shall be kept on file for a period of at least one year after receipt thereof." While what is "practicable" under any particular set of circumstances is necessarily a grey area, it appears advisable for Spring Park to ad- vertise its proposed sale of the truck in the League of Municipalities Magazine. This should be a sufficient effort to obtain "at least two quotations" to satisfy the Statutory requirement. Should no quotation result from the ad, you may proceed with the contemplated sale of the truck to Mound for $4,500. Should a quotation come in for $5,000 or greater (a remote but conceivable possibility), the Statutory require- ments would still be satisfied, as sealed bids solicited by public notice are only required for contracts over $10,000. Regardless of the amount for which the truck is sold, be sure to keep on file records of all quotations received for a period of at least one year, from the time of the sale. Please feel free to call if you have any questions. Sincerely, Lawrence Sutin LS/ja Curl: Pearson SUBJECT: OATE Spring Park Joint: Po~er ~/ater A.q. reement ~ ' 11-28-7 MESSAGE _ Attached is a copy of a letter from Spring Park asking for a chenqe in the proposed agreement. It seems .okay to put In, but can't it be said in less ~ords. DATE ~CIRM 11003 REGENT FORMS, BELLfv~AWR. NJ. 0~0~1 /.~ /? ~{/7 ~ R E P L Y ~ ",, . . ~ . ..-__ .:: ~, .,~-- , ,..~ . ( : / ~- _:.. . ?~ .... ~ ., ,, . :' ,~.~ ...... . ~' -. , ~'~ ~ ~1' . . ," ~ LETTE R-L! ~iN ATO R .~c,~.~: ~ETRIN WHITE COPY. RETUR. H.K COPY 1 79 CITY OF MOUND Mound, Minnesota November 30, 1979 COUNCIL MEMORANDUM NO. 79-436 SUBJECT: Pickup Truck Bids The Public Works Department has a pickup tru~k in the budget. Spring Park wishes to sell a truck they have. The Public Works Director is getting bids on truck comparable to the one Spring Park wishes to sell.and these will be presented at the December 4 meeting. 12-4-79 CITY OF MOUND gound, ginnesota November 28, 1979 COUNCIL MEMORANDUM NO. 79-428 SUBJECT: Proposed Police Facilities Attached is a drawing showing a proposal for the use of the old High School as a police headquarters. The cost of such remodeling is estimated to be between 515,500 and $17,ooo. Cost of rental prices, etc. was discussed on Information Memo. 79-110. The Council had asked about building a joint Police~Public Works facility using revenue bonds. The Attorney advised that the law did not authorize the sale of water or sewer revenue bonds for such a purpose. Also cost of construction of a police facility would run from 540 to $60 per square foot. If a 3500 square foot structure were built at $50 per square foot, the cost would be 5]75,O00. Interest at 6% on the first year would be 510,500. and on 20 year bonds, the prin- cipal payments would be 58,750 or $19,250 plus bank charges in year one with the interest cost decreasing 5525 each year for the life of the bonds. The City would then have to heat, light, maintain, janitor and buy insurance for the building. The proposed rental agreement furnishes all the items above. Should the Council wish to move forward with this approach, it is sug- gested they discuss it with the contracting communities. Leonard L. Kopp cc: Police I TEROFFICE TO: FROM: SUBJECT: Leonard Kopp - City Manager DATE.., November,,,27, Charles Johnson - Chief of Police Construction Costs for police facility at Mbund school 19.,TM Over the past two weeks building contractors have been contacted for the purpose of obtaining rough, unofficial estimates on the proposed building modifications at the Mound school. Pursuant to these estimates, the cost of all construction and remodeling is estimated to be $15,500 to $17,000; Estimated Construction Cost Low Excavation & Beam Work $ 3,500 Carpentry 7,000 Electric 250 Plumbing 750 Miscellaneous (includes additional furniture, carpeting, etc.) 4,000 High $ 4,oo0 7,300 300 850 4,500 It is difficult to get exact costs (and in my opinion unfair to ask) from contractors since 'I am merely asking for estimates and not final binding bids. If a contractor were to give a firm bid at this time, prior to approval of the project, he would be at a severe disadvantage in that his bid may become public information and would be available to his competitors. Respectfully, Charles q~ohnson Chief of Police CJ: 1 ao 12-4-79 CITY OF MOUND Mound, Minnesota November 28, 1979 COUNCIL MEMORANDUM NO. 79-427 SUBJECT: FBI Police Academy Attached is a copy of a letter from the Police Chief advising he will be leaving on January 4th for the Police Academy and returning after March 21. (11 weeks). With the notification of appointment, a 21 page set of instructions was received. Transportation to and from the Academy, as well as quarters, meals, books and tuition are furnished by the FBI. There are incidental expenses not covered. Page 4 (copy attached) of the instructions suggests the City provide a per diem to cover incidentals. Also, I have been told that some Cities pay a round trip airfaPe in.the middle of the course for the student to visit his family. It is recommended that the Counci] make a contribution for incidentals and possibly a trip back. However, if done, it is felt that a lump sum be given. Round trip airfare is ebout $240.00; 77 days @ 3.50 as suggested wou]d be $249.50. A lump sum of $400 to $500 is suggested. ~ih~a ~d' E: Kopp ~ ' TO: FROM: SUBJECT: I TEROFFICE MEI D Leonard Kopp - City ~anager Charles Johnson - Chief of Police DATE FBI National Academy ~ovem~er g Attached is a copy of the invitation I received from William H~ Webster to attend the FBI National Academy,_12Oth session, January 6 to March 21, 1980. Also attached is a copy of the general instructions I received from the FBI regardi.n§ this session. Please be advised that the preliminary physical.examination and registration requirements have already been completed. It is anticipated I will be leaving the city on January 4, 1980 and will be returning the week after the 21st of March. Respectfully, Charl es ~Yohnson Chief of Police CJ:lao IX. There are motel facilities of natio chains located in Washington, D.C., and in the immediate vicinity of the FBI Academy should you desire temporary ~ousin~ prior to the schedu~ ~$~Q~%~B~ date. FINANCIAL CONSIDERATIONS There are no. charges for tuition, books, or equipment ~used. Meals, lodging, dry cleaning, and laundry services are also furnished without cost. A $10.00 contribution to the FBI Academy Recreation Association is expected to help defray some recreational expenses during your attendance at the Academy. Personal expenses such as costs of toilet articles, tobacco, 'snacks, and the like must be borne by'the officer. The Academy social program offers a wide variety of extracurricular activities which are an essential part of the enrichment Of a police officer's experience at th% National Academy. It is, therefore, recommended that an attendee's agency provide some financial assistance for its candidate to fully participate in the National Academy program. As a guide, man~ agencies provide $3.50, or more, a day to help the student defray incidental expenses incurred by living away from home. Experience of past National Academy sessions reveals that approximately $50.00 is expended by each student for participation in group social activities during the session. Additionally, various wearing apparel, memorabilia and souvenirs are available for purchase by the students at the Academy. X. CODE OF CONDUCT The rules of conduct for those attending the will be similar to the rules you are required to follow in ,our own department, and are the same rules the Special Agents of this Bureau follow. Failure to abide by the rules of conduct of the Academy may result in expulsion. XI. ACADEMIC CREDIT Officers successfully completing'the National Academy program will earn college credit through the Division of Continuing Education, University of Virginia. Graduate credit may be earned by those accepted in the graduate courses. The acceptance of this credit toward a degree remains the prerogative of the institution in which you are pursuing your degree. Catalog descriptions of the credit courses offered are set forth on subsequent pages. A transcript listing the courses taken and grades received will be available through the Registrar, University of Virginia, upon written request by the officer. You will receive additional information concerning this matter before leaving the Academy. - 4 - 33&3 12-4-79 CITY OF MOUND Mound, Minnesota November 29, 1979 INFORMATION MEMORANDUM NO. 79-123 SUBJECT: Traffic Study - County Road 15 & Wilshire Blvd. As a part of the traffic study at Wilshire and County Road 15, the County conducted a speed study on 15 and found that traffic at the 85th percentile was traveling 38 mph going east and 37 mph going west. A copy of their chart is attached. It is interesting to note that the speed in each direction approaches a near perfect bell shaped curve. cc: Police Chief NE~N COUNTY HZGHWAY TRAFFIC SERVICES SECTION ELD SP~.~.o SURV~.Y S~Z~ ,o~t~ .~a~ /~ ~ ~o~ ~ L~' ~& ,, late ~ ~- ~ -7~ Day. Time_~; ~0;~ - Z:~ Weather ,ocation ~,V'IL~f;//,~· Load Type & Re~rks: 2 - 4~0~ ~/TUh[[tJO~E Machine OF- PASSENGER CARS TRUCKS & BUSSES E/~-f ' Bo'ina _] %~,E57' Bou',a E,~o~na ~.'/, ~ou=a WH T. ,A.T.I-'~ ', VSH. IT..A,T Z T.a B~T~A.T~ %'~T.a ~[T]A.~.I F. ~ I o I 2 61 -', I I/~0........ I · I1~9.......... ....... ,, :~' i~ " z ;4~~ .- z: ~4~ ~ ~' . ~o I, ,I, ..... ~[ II ~ m Ill ..... ~ ~ I ~lltl ~~ ~ ''...... ,.~,. ,.~ ~ ~ ~ ...' ....... ,. '. .............. ~5 ~? ....... - ~3 [2 !._ . ~0 ...... i .7 .'~, ',:,' .................... ,,, Bt_VD, 32.&o 12-4-79 CITY OF MOUND Mound, Minnesota November 29, 1979 INFORMATION MEMORANDUM NO. 79-122 SUBJECT: Traffic Study - County Road 15 & Wilshire The City has requested a traffic signal at Wilshire and County Road 15. The County has conducted a traffic study (copy attached) and find that it does not meet what they speak of as a "warrant" for a traffic signal. cc: Police Chief Leonard L. Kopp 375?+ L I I I I I I i'I rD. '. ~> .0 I I I · i~1 I I I I ! t i m I I I I · iI ' I I ' I I e® jLtI A~/ [----~- VEHICLES PER HOUR 0 0 0 0 0 0 0 0 0 0 0 0 0 C~ 0 0 0 C) 0 0 0 0 . C~ 0 C) C) --._< -1- 0.-< 0 7_ O0 VEHICLES PER HOUR 0 0 0 0 0 0 0 0 0 0 0 0 0 2:0o -- '1'iz ~ 'rl--I Z r"'- -r- ~ O -'r'- Z r'rl 0 :::::o Z m m Z ZZ oo ~EHICLES PER HOUR 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ -hz 0 ~ 0-~ 0 0 0 Z 0 ZZ i t 000~ 1 · " LAI~vll N N ETON KA cONSERVATION PUBLIC HEARING NOTICE STATE AERONAUTIC REGULATIONS RECOMMENDATIONS Notice is hereby given that the Lake Minnetonka Conservation District will hold a public hearing at the Minnetonka Center of Arts & Education, 2240 North Shore Drive, City of Orono at 8 p.m., on Wednesday, December 12, 1979, in the matter of making recom- mendations concerning the proposed state aeronautics regulations as they affect Lake Minnetonka. Frank Mixa~Ex~ector Lake Minnetonka Conservation District 11-28-79 CITY of MOUND November 28, 1979 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472~1155 TO: Police Chief Public Works Director FROM: The City Manager SUBJECT: Stop Sign - Idlewood & Oaklawn The Council approved the installation of a three way stop at Oakl.awn and Idlewood with the stipulation that a report be forthcoming in 6 months showing what benefits, if any, have resulted as a result of this installation. Therefore, it is requested that on June 1, a report be given me by each of you showing advantages and disadvan- tages of this particular installation and on how it has improved or not improved traffic in this area. LLK/ms cc: City Council 3 .t. g7 CITY of MOUND 5341 MAYWOOD ROAD MOUND, MINNESOTA 55364 (612) 472-1155 Date: F rom: 'ro: November 26, 1979 City Inspector Leonard L. Kopp, City Manager Subject: Kilmore-Lund property 4432 Lamberton Road, Pembroke, Block 2, Lots 18-19-20 All fee owners of record have been served with condemnation proceedings to remove all structures, trash and debris. Since the time of serverance, the property has been sold to a building con- tractor. He as yet, has not done anything towards the removal or cleaning up of the lots. I would like to request City Council to pass a resolution directing Staff and the City Attorney to proceed with the condemnation pro- ceedings. HT/dd $ 2.-"'6 ..November 27, i979 Councilmember Swenson moved~he following resolution, ~,E$OLtITION NO, 79 - 505 RESOLUTION REQUESTING THE CITY ATTORNEY TO PREPARE CONDEMNATIO~I PROCEEDINGS ON THE LUND PROPERTY WHEREAS, the Lund property located at 4432 Lamberton Road and having a legal ,:~-:,scrip- tion of Lots 18, 19 & 20,-Bl°ck 2, Pembroke PID #19-117-23 34 0042 has had numerous complaints lodged against it, and WHEREAS., said structure is considered hazardous with reference to Sections 463.16 to 463.261 of the Minnesota Statutes, 1978, and WHEREAS, Resolution 79-311 fully states said hazards as observed through actual inspec- tion by the City Building Inspector, and WHEREAS, said property has changed ownership and it is necessary to take legal'action to have the structure either upgraded to comply with all.safety codes and build- ing codes' or have it condemned and have the structure and all debris removed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY CouNC'IL OF THE CITY OF MOUND, MOUND, MINNESOTA: That Council does hereby request the City Attorney to prepare condemnation proceedings on pro;erty located at 4432 Lamberton Road and knows as the "Lund" property. A motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lovaasen and upon vote being taken thereon, the following voted in favor thereof; Polston, Lovaasen and Swenson, the following voted against the same; none, with Withhart and Ulrick being absent, whereupon said resolution was declared passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Mayor Attest: CMC City Clerk