2013-01-08 HRA Agenda PacketPLEASE TURN OFF CELL PHONES & PAGERS IN COUNCIL CHAMBERS. _ .f
MOUND HOUSING & REDEVELOPMENT
REGULAR
TUESDAY,
MOUND CITY COUNCILCHAMBERS
Page
1. Open meeting
2. Action approving agenda, with any amendments
3. Action approving December 11, 2012 regular meeting minutes 1-2
4. Action approving claims 3-11
5. Action on Resolution Appointing Heidi Gesch as Acting Chair 12
Person for the HRA for 2013
6. Action on Resolution Making a Selection Not to Waive the Statutory 13-14
Tort Limits for Liability Insurance Purposes
7. Adjourn
MOUND HOUSING
DECEMBER 11, 2012
The Mound Housing and Redevelopment Authority in and for the City of Mound, Minnesota, met
in regular session on Tuesday, December 11, 2012, at 6:30 p.m. in the council chambers of city
hall.
Members present: Chair Mark Hanus; Commissioners Kelli Gillispie, Ray Salazar, Heidi Gesch
Members absent: Commissioner David Osmek.
Others present: Executive Director Kandis Hanson, Community Development Director Sarah
Smith, Finance Director/Clerk/Treasurer Catherine Pausche, Common Bond representatives
Todd Eaton, Jess Menton and Abbie Hemmelgarn.
1. Open meeting
Chair Mark Hanus called the meeting to order at 6:39 p.m.
Gillispie arrived at this point in the meeting — 6:41 p.m.
2. Approve agenda
MOTION by Salazar, seconded by Gesch to approve the agenda. All voted in favor. Motion
carried.
3 Approve minutes
MOTION by Gesch, seconded by Salazar to approve the minutes of the November 27, 2012
regular meeting. All voted in favor. Motion carried.
4. ARprove claims
MOTION by Salazar, seconded by Gesch to approve the claims in the amount of $13,246.40.
All voted in favor. Motion carried.
5. Todd Eatmon, Directorof Property Management, Jess Menton, Regional Manager, and
Abbie Hemmelgarn, Senior Property Manager for Common Bond Communities, taking
questions- from the Board and presenting a plan to increase occupancy rates and
PHAS score.
Eatmon presented action plan to include advertising in the Laker, paying for phone service
coverage that will schedule showings, use of a sandwich sign to indicate management is in
office, and increased reporting to Board on traffic, applications approved and denied.
Pausche clarified that the Public Housing Assessment System (PHAS) scores received in May
and September are based on the same data for 2011. Hanus questioned occupancy rates and
PHAS scores for other properties owned and managed by Common Bond. Salazar pointed out
the Common Bond Website has not been updated with information for Indian Knoll.
6. Catherine Pausche, Finance Director/Clerk/Treasurer, requesting action to
Approve Management Agreement between Mound HRA and Common Bond Communities
for the period of January 1, 2013 through December 31, 2013.
Board Chair Hanus requested the following paragraph be added to the last portion of the
agreement: Common Bond shall prepare and submit a report to the HRA Board within 30 days
H
HRA Minutes— December 11, 2012
of any HUD PHAS report that includes any deficiency issues. The report will include any
causes and a plan to correct the deficiencies.
MOTION by Salazar, seconded by Gesch, to approve the agreement, as amended. All voted in
favor. Motion carried.
7. AgI2u rn
MOTION by Salazar, seconded by Gesch to adjourn at 6:56 p.m. All voted in favor. Motion
carried.
Attest: Catherine Pausche, Clerk
In
Chair Mark Hanus
[8 rem 4 -1 llll�� m I I � 2
YEAR BATCH NAME
2012 122000MBOND$1,413.5
2012 122012HRA $3,160.61
2012 122812HRA $12,593.15
2012 1228COMBOND $1,582.17
2012 2012HRA-AP1 $374.60
2013 010813HRA .
64$24
230.72
TOTAL CLAIMS
B
-3-
S:\FINANCE DEPT\AP\HRA MTG CLAIMS LISTING
MOUND, MN 12/21/12 3:03 PM
Page 1
Payments
CITY
F MOUND
Current Period: December 2012
Batch Name 122000MBOND
Payment Computer Dollar Amt $1,413.55 Posted
Refer 45
COMMON BOND COMMUNITIES Ck# 004270 12/20/2012
Cash Payment
E 680-49800-131 Employer Paid Health
PAYROLL REIMB 12-14-12 OFFICE ER
$107.33
INSURANCE
Invoice 068217
12/14/2012
Cash Payment
E 680-49800-130 Employer Paid Ins (GEN PAYROLL REIMB 12 -14-12 MAINTENANCE
$23.94
ER TAX & INSURANCE
Invoice 068217
12/14/2012
Cash Payment
E 680-49800-122 FICA
PAYROLL REIMB 12-14-12 OFFICE ER TAX
$77.17
Invoice 068217
12/14/2012
Cash Payment
E 680-49800-111 Other IKM Ma int
PAYROLL REIMB 012-14-12 MAINTENANCE
$124.86
SALARY
Invoice 068217
12/14/2012
Cash Payment
E 680-49800-101 F T Empl Regular
PAYROLL REIMB 12-14-12 OFFICE SALARY
$1,030.30
Invoice 068217
12/14/2012
Cash Payment
E 680-49800-121 PERA
ADP 401 K ADMIN FEES 12/12 #6380
$2.13
Invoice 067740
12/14/2012
Cash Payment
E 680-49800-430 Miscellaneous
AMERIPRIDE MT/CT UNIFORMS 11/12 #6590
$11.45
Invoice 067917
12/14/2012
Cash Payment
E 680-49800-121 PERA
PAYROLL REIMB 12-14-12 OFFICE ER 401K
$36.35
MATCH
Invoice 068217
12/14/2012
Transaction Date
12/17/2012 Due 0
Wells Fargo HRA 10120 Total
$1,413.55
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING
$1,413.55
$1,413.55
Pre -Written Check $1,413.55
Checks to be Generated by the Computer $0.00
Total $1,413.55
I"
Batch Name 122012HRA
Payment
Current Period: December 2012
Computer Dollar Amt $3,160.61 Posted
12/21/123:01PN
Page 1
Refer 1 ALLIED WASTE Ck# 004271 12/20/2012
Cash Payment E 680-49800-384 Refuse/Garbage Disposa GARBAGE SERVICE NOVEMBER 2U12|0N
$33628
Invoice 12202012 11/25/2012
Transaction Date 12/17/2012 Due Wells Fargo HRA 10120 Total
$33028
Refer 8 ANDERSON, DAVID Ck# 004272 12/20/2012
Cash Payment R00o'«0000'ouzuoMiscellaneous xvveou DISPOSAL CHARGES ". ANDERSON UNIT
___,__
#3O0
Invoice 12202012 12/7/2012
Cash Payment G08O-22053Security Deposit -Interest REFUND SECURITY DEPOSIT INTEREST Q.
$5.21
ANDERSON UNIT #3OV
Invoice 12202012 12/7/2012
Cash Payment GOVU-2283OSecurity Deposits -Tenant SECURITY DEPOSIT REFUND D.ANDERSON
$25V�U0
UNIT #300
Invoice 12202012 12f7/2012
Transaction Date 12/17/2012 Due Wells Fargo HRA 10120 Total,
$230.21
Refer 2 CULlIGAN'METRO Ck# 004273 12/20/201
Cash Payment E 680-49800-440 Other Contractual omic 128OLBSOLAR SALT DELIVERY
$190�86
Invoice 101X24834502 11002012
Transaction Date 12/17O012 Due Wells Fargo HRA 10120 Total
$186.85
Refer 7 CUTTING EDGE PROPERTY MTCE, Ck# 004274 12/20/2012
CashPayment E 680-49800-440 Other Contractual emin SNOW SHOVELING -SIDEWALKS 11-23-12
$100.00
Invoice 26607 11/802012
Cash Payment E 60n-4980n4*8Other Contractual Semiu PLACE SALT BUCKETS BYENTRIES 11-21-12
$100.00
Invoice 26536 11/26/2012
Transaction Date 12/17/2012 Due Wells Fargo HRA 10120 Total
*208.00
Refer 28 FRONTIERICITIZENS COMMUNICA -_ Ck# 004275 12/20/201.2
Cash Payment E 680-49800-321 Telephone & Cells PHONE SVC 12-13-12TMRU1-12'13/KM
$257.05
Invoice 12202012 12/13/2012
Transaction Date 12/21/2012 Due Wells Fargo HRA 10120 Total
$257.85
Refer 3 LEVEL ONE CORE LEASING SOLU Ck# 004276.12/20/2012
Cash Payment — Geniomo DECEMBER CALL CENTER k8TCEPLAN &
$48.00
ROLL OVER PHONE NUMBER IKM
Invoice 0284430 12U/2012
Transaction Date 12Y1712012 Due Wells Fargo HRA 10120 Total
$43.00
29 MOUND, CITY OF Ck# 004277 12/20/201
UtilitiesRefer
Cash Payment E 680-49800-382 Water WATER SERVICE Y1-1-12TO12'5'12|0N
��.04uO4
Invoice 12202012 12/102012
Transaction Date 12/21/2012 Due Wells Fargo HRA 10120 Total
$1.642.04
Refer 4 mUL7IH0U80VGCREDIT CON7R0 Ck# 004278 12/20/2012
Cash Payment � Services PROSPECTIVE |KMTENANT BACKGROUND
$100.00
CHECKS NOVEMBER 2O12
Invoice 12110356 11/30/2012
Transaction Date 12U712012 Due Wells Fargo HRA 10120 Total
$100.00
12�1�2�O1PM
������'����
Page
Payments
CITY CJFMOUND
Current Period: December 2012
Cash Payment E6OU498OV-20OOffice Supplies #10 ENVELOPES, HIGHLIGHTERS, COPY $7678
PAPER, STICKY NOTES
Invoice 633602221001 11/28/2012
Transaction Date 1207/2012 Due Wells Fargo HRA 10120 Total $76.78
Refer O KNL0AR Ck# 004280 12/20/2012
Cash Payment E68O4gVOn'320Repair/MointSupply JANITORIAL SUPPLIES $74.59
Invoice 278568654 12/6/2012
Transaction Date 12/17/2012 Due Wells Fargo HRA 10120 Total $74.58
Fund Summary
1O12OWells Fargo HRA.
6O0HRA PUBLIC HOUSING *3.16M1
Pm4mhttonCheok $3,160.61
Checks tubeGenerated bythe Computer *O.00
Total $3.180.61
MOUND,
12/28/12 1:17 PM
Page 1
\�
Payments
CITY OF MOUND
Current Period: December 2012
Batch Name 122812HRA User
Dollar Amt $12,593.15
Payments Computer
Dollar Amt $12,593.15
$0.00 In Balance
Refer 1 ALLIED WASTE
_
Cash Payment E 680-49800-384 Refuse/Garbage Disposa GARGBAGE SVC -DEC IKM & BALANCE
$503.83
Invoice 0894-003010170 10/25/2012
Transaction Date 12/27/2012
Wells Fargo HRA 10120 Total
$503,83
Refer . ' 56 CENTERPOINT ENERGY (MINNEG4
Cash Payment E 680-49800-383 Gas Utilities
GAS SERVICE 11-20 THRU 12-20-12 IKM
$814.00
Invoice 12282012 12/28/2012
Transaction Date 12/28/2012
Wells Fargo HRA 10120 Total
$814.00
Refer 58 FRONTIEW/CIT/ZENS COMMUNICA
Cash Payment E 680-49800-321 Telephone & Cells
PHONE SVC 12-13 THRU 01-12-13 IKM
$250.00
Invoice 12282012 12/28/2012
Transaction Date 12/28/2012
Wells Fargo HRA 10120 Total
$250.00
Refer 2 HAMERNICK DECORATING COMP
Cash Payment E 680-49800-401 Building Repairs
RESTRETCH REPAIR CARPET UNIT #407 IKM
$100.00
Invoice CG214031 12/18/2012
Transaction Date 12/27/2012
Wells Fargo HRA 10120 Total
$100.00
Refer 55 HENNEPIN COUNTY TREASURER
Cash Payment E 680-49800-438 Licenses and Taxes
PYMT IN LIEU OF TAXES 2012 -CONTRACT
$3,387.15
#C-858
Invoice 12282012 12/28/2012
Transaction Date 12/28/2012
Wells Fargo HRA 10120 Total
$3,387.15
Refer 59 MOUND, CITY OF
_
Cash Payment E 680-49800-382 Water Utilities
WATER SVC 12-3 TO 12-31-12 IKM
$1,500.00
Invoice 12282012 12/28/2012
Transaction Date 12/28/2012
Wells Fargo HRA 10120 Total
$1,500.00
Refer 60 MOUND, CITY OF
_
Cash Payment E 680-49800-202 Duplicating and copying 2ND THRU 4TH QTRS ADMINISTRATIVE
$291.39
SVCS FOR IKM-COPIES
Invoice 12282012 12/28/2012
Cash Payment E 680-49800-321 Telephone & Cells
2ND THRU 4TH QTRS ADMINISTRATIVE
$304.29
SVCS FOR IKM-CELL PHONE
Invoice 12282012 12/28/2012
Cash Payment E 680-49800-322 Postage
2ND THRU 4TH QTRS ADMINISTRATIVE
$79.20
SVCS FOR IKM-POSTAGE
Invoice 12282012 12/28/2012
Cash Payment E 680-49800-307 Admin/Finance/Compute
2ND THRU 4TH QTRS ADMINISTRATIVE
$3,375.00
SVCS FOR IKM- ADMIN MGMT FEE
Invoice 12282012 12/28/2012
Cash Payment E 680-49800-438 Licenses and Taxes
SALES TAX AUDIT MN DEPT OF REVENUE
$238.90
Invoice 12282012 12/28/2012
Cash Payment E 680-49800-430 Miscellaneous
JUBILEE/JOHN'S HOLIDAY PLANTERS
$92.24
Invoice 12282012 12/28/2012
Transaction Date 12/28/2012
a
Wells Fargo HRA 10120 Total
$4,381.02
Refer 3 WILMAR
_7_
MOUND, MN 12/28/12 1:17 PM
Page 2
Payments
CITY OF MOUND
Current Period: December 2012
Cash Payment E 680-49800-220 Repair/Maint Supply
ELECTRIC RANGE SURFACE ELEMENTS IKM
$157.15
Invoice 278923503 12/1212012
Transaction Date 12/27/2012
Wells Fargo HRA 10120 Total
$157.15
Refer 57 XCEL ENERGY
Cash Payment E 680-49800-381 Electric Utilities
ELECTRIC SVC 11-22 THRU 12-22-12 IKM
$1,500.00
Invoice 12282012 12/28/2012
Transaction Date 12/28/2012
Wells Fargo HRA 10120 Total
$1,500.00
Fund Summary
10120
Wells Fargo HRA
680 HRA PUBLIC HOUSING
$12,593.15
$12,593.15
Pre -Written Check $0.00
Checks to be Generated by the Computer $12,59115
Total $12,593.15
In
CITE OF MOUND
Batch Name 1228COMBOND
Payment
Current Period: December 2012
Computer Dollar Amt $1,582.17 Posted
01/03/13 9:05 AM
Page 1
Refer 12
COMMON BOND COMMUNITIES Ck# 004281 12/28/2012
Cash Payment
E 680-49800-121 PERA
PAYROLL REIMB 12-28-12 OFFICE ER 401 K
$34.61
MATCH
Invoice 072532
12/28/2012
E 680-49800-131 Employer Paid Health
REIMB 12-28-12 OFFICE ER
$105.21
Cash Payment
INSURANCE
Invoice 072531
12/28/2012
FICA
PAYROLL REIMB 12-28-12 OFFICE ER TAX
$73.42
Cash Payment
E 680-49800-122
Invoice 072530
12/28/2012
F T Empl Regular
PAYROLL REIMB 12-28-12 OFFICE SALARY
$980.30
Cash Payment
E 680-49800-101
Invoice 072529
12/28/2012
$1.50
Cash Payment
E 680-49800-322 Postage
POSTAGE 12-12
Invoice 072583
12/27/2012
Computer Hardware/Soft COMPUTER SUPPORT WEBSITE 11/20-
$385.00
Cash Payment
E 680-49800-205
1
Invoice 072554
12/28/2012
ADP 401 K ADMIN FEES 12/12 #6380
$2.13
Cash Payment
E 680-49800-121 PERA
Invoice 072334
12/27!2012
Transaction Date 12/21/2012 Due 0
Wells Fargo HRA 10120 Total
$1,582.17
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING
$1,582.17
$1,582.17
Pre -Written Check $1,582.17
Checks to be Generated by the Computer $0.00
Total $1,582.17
in
MOUND, MN
01/03/138:46 AM
Page 1
\ Payments
,'f
CITY OF MOUND
Current Period: December 2012
Batch Name 2012HRA-AP1 User Dollar Amt $374.60
Payments Computer Dollar Amt $374.60
$0.00 In Balance
Refer 1 COMMON BOND COMMUNITIES
AP Payment E 680-49800-340 Advertising MONSTER ADVERTISING 2012 #6210
$137.25
Invoice 073211 12/29/2012
AP Payment E 680-49800-340 Advertising JOBS IN MPLS ADVERTISING 2012 #6210
$63.50
Invoice 073169 12/29/2012
Transaction Date 1/2/2013 Due 12/31/2012 Accounts Payable 20200 Total
$200.75
Refer � 4 XCEL ENERGY
AP Payment E 680-49800-381 Electric Utilities ELECTRIC SVC 11-21 THRU 12-22-12 IKM
$173.85
Invoice 452298637 12/24/2012
Transaction Date 1/3/2013 Due 12/31/2012 Accounts Payable 20200 Total
$173.85
Fund Summary
20200 Accounts Payable
680 HRA PUBLIC HOUSING $374.60
$374.60
Pre -Written Check $0.00
Checks to be Generated by the Computer $374.60
Total $374.60
-10-
MOUND, 01 /03/13 10:04 AM
�_..__..` Page 1
Payments
C'ITY OF MOUND
Current Period: January 2013
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $5,106.64
$5,106.64
Pre -Written Check $0.00
Checks to be Generated by the Computer $5,106.64
Total $5,106.64
we
Batch Name 010813HRA User Dollar Amt $5,106.64
Payments Computer Dollar Amt $5,106.64
$0.00 In Balance
Refer 1 COMMON BOND COMMUNITIES
Cash Payment E 680-49800-307 Admin/Finance/Compute IKM MGMT FEE JAN 2013
$2,265.00
Invoice 072244 12/27/2012
Cash Payment E 680-49800-151 Worker s Comp Insuranc AM COMP -WORKERS COMP 12-1-12 THRU
$715.28
11-30-13
Invoice 072446 12/27/2012
Transaction Date 1/2/2013 Wells Fargo HRA 10120 Total
$2,980.28
Refer 3 COVERALL CLEANING CONCEPTS _
Cash Payment E 680-49800-460 Janitorial Services COMMERCIAL CLEANING SVC JAN 2013 IKM
$596.36
Invoice 7070185483 1/1/2013
Transaction Date 1/3/2013 Wells Fargo HRA 10120 Total
ra
$596.36
Refer..m.u_, . 2 NS/l MECHANICAL CONTRACTING,ar�
Cash Payment E 680-49800-440 Other Contractual Servic JAN THRU MARCH 2013 MTCE AGREEMENT
$1,530.00
IKM
Invoice C002499 12/7/2012
Transaction Date 1/2/2013 Wells Fargo HRA 10120 Total
$1,530.00
Fund Summary
10120 Wells Fargo HRA
680 HRA PUBLIC HOUSING $5,106.64
$5,106.64
Pre -Written Check $0.00
Checks to be Generated by the Computer $5,106.64
Total $5,106.64
we
MOUND • AND REDEVELOPMENT AUTHORITY
RESOLUTION NO.
WHEREAS, the By -Laws governing the Housing and Redevelopment Authority of and
for the City of Mound state that at its first meeting each year an Acting Chairperson shall
be appointed; and
WHEREAS, The Acting Chairperson shall perform the duties of Chairperson during the
disability or absence of the Chairperson from the City or, in the case of vacancy in the
office of Chairperson, until a successor has been appointed and qualifies;
NOW THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority
of and for the City of Mound, Minnesota, to appoint Heidi Gesch as Acting Chairperson
of the Housing and Redevelopment Authority for 2013.
Adopted by the HRA this 8t" day of January, 2013.
Attest: Catherine Pausche, Clerk
-12-
Chair Mark Hanus
MOUND HOUSING AND REDEVELOPMENT
AUTHORITY
January 3, 2013
TO: Housing and Redevelopment Authority Board Members
FROM: Kandis M. Hanson, City Manager
Catherine Pausche, Finance Director/Treasurer
SUBJECT:HRA Insurance Liability Coverage
Resolution Not To Waive Statutory Tort Limits
The Board of the Housing and Redevelopment Authority of Mound must decide whether or not to
waive the statutory tort limits on an annual basis.
In the past, the HRA Board has not waived the statutory tort limits. With this resolution, the Board
would elect not to waive the statutory tort liability established by Minnesota Statutes 466.04. Such
election would be effective until amended by further resolution of the HRA Board, although the
League of Minnesota Cities Insurance Trust (LMCIT) requires the resolution to be formally renewed
every year.
If you have any questions, please contact me at 952-472-0609 or Catherine at 952-472-0633.
Attachment
-13-
MOUND HOUSING AND REDEVELOPMENT AUTHORITY
RESOLUTION !.
! . ! Ira• , •tA UINN
WHEREAS, pursuant to previous action taken, the League of Minnesota Cities
Insurance Trust has asked the Housing and Redevelopment Authority of and for the City
of Mound to make an election with regards to waiving or not waiving its tort liability
established by Minnesota Statutes 466.04; and
WHEREAS, the choices available are; to not waive the statutory limit, to waive the limit
but to keep insurance coverage at the statutory limit, and to waive the limit and to add
insurance to a new level;
NOW, THEREFORE E IT RESOLVED by the Housing and Redevelopment
Authority of and for the City of Mound, Minnesota, to hereby elect not to waive the
statutory tort liability established by Minnesota Statutes 466.04; and that such election is
effective until amended by further resolution of the Mound HRA.
Adopted this 8th day of January, 2013.
Attest: Catherine Pausche, Clerk
-14-
Mark Hanus, Mound HRA Chair