2018-09-11 CC Meeting MinutesMOUND CITY COUNCIL MINUTES
September 11, 2018
The City Council of the City of Mound, Hennepin County, Minnesota, met in rescheduled regular
session on Tuesday, September 11, 2018 at 7:00 p.m. in the council chambers of the Centennial
Building.
Members present: Mayor Mark Wegscheid, Council Members Kelli Gillispie, Jeff Bergquist and Ray
Salazar, and Jennifer Peterson
Members absent: None
Others present: City Manager Eric Hoversten, Finance Director/Clerk/Treasurer Catherine Pausche,
Community Development Director Sarah Smith, Administrative Assistant Rebecca Kress, Paula Larson,
Peter Meyer, Erik Trooien, Bob Hutchins, Dan Boll, Donald Boll, Greg Pederson, and Kevin Gillis.
Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by
the Council. There will be no separate discussion on these items unless a Councilmember or citizen so
requests, in which event it will be removed from the Consent Agenda and considered in normal
sequence.
1. Open meeting
Mayor Wegscheid called the meeting to order at 7:06 p.m.
2. Pledge of Allegiance
3. Approve Agenda, with any amendments
City Manager and Public Works Director, Eric Hoversten stated an addition to the agenda. The Mound
Fire Department was notified on Friday afternoon that they are the recipient of a FEMA Grant. The
Resolution to accept the FEMA Grant is added as Item 5.1 and the page insert should be 1742.1.
MOTION made by Salazar, seconded by Peterson, to approve the agenda with amendments. All
voted in favor. Motion carried.
4. Consent Agenda
Salazar asked to pull Item 4H for clarification.
MOTION made by Salazar, seconded by Peterson, to approve the consent agenda sans Item 4H pulled
for clarification. Upon roll call vote, all voted in favor. Motion carried.
A. Approve payment of claims in the amount of $355,975.33
B. Approve minutes: 8-28-18 Rescheduled Regular Meeting
C. RESOLUTION NO. 18-91: RESOLUTION AUTHORIZING 2018 CENTRAL BUSINESS
DISTRICT (CBD) PARKING MAINTENANCE ROLL TO BE CERTIFIED TO THE COUNTY
AUDITOR AT 5% INTEREST - LEVY #19995
D. Approve Pay Request #1 in the amount of $66,932.89 to Minger Construction for emergency
storm sewer repairs, 4857 Island View Drive
E. Approve miscellaneous project -related payment items for the 2017 Street, Utility, and Retaining
Wall Improvement Project
F. Approve payment of invoice for emergency storm sewer repairs, Auditors Road to Kusske
Construction in the amount of $10,395.00
Mound City Council Minutes — September 11, 2018
RESOLUTION NO. 18-92: RESOLUTION DECLARING !
IMPROVEMENT BE ASSESSED, AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT ON 2017 STREET, UTILITY
AND RETAINING WALL R • • 't • -
LANE 1
G.2 RESOLUTION NO. 18-93: RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
FOR 2017 STREET, UTILITY AND RETAINING WALL IMPROVEMENT PROJECT -
LYNWOOD BOULEVARD/FAIRVIEW LANE - PW -17-01
G.3 RESOLUTION NO. 18-94: RESOLUTION DECLARING COST TO BE ASSESSED, AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT ON 2017 STREET, UTILITY
AND RETAINING WALL IMPROVEMENT PROJECT - WILSHIRE BOULEVARD/MAYWOOD
ROAD/HIDDENVALE LANE PW -17-02
GA RESOLUTION NO. 18-95: RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
FOR 2017 STREET, UTILITY AND RETAINING WALL IMPROVEMENT PROJECT -
WILSHIRE BOULEVARD/MAYWOOD ROAD/HIDDENVALE LANE - PW -17-02
G.5 RESOLUTION NO. 18-96: RESOLUTION DECLARING COST TO BE ASSESSED, AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT ON 2017 STREET, UTILITY
AND RETAINING WALL IMPROVEMENT PROJECT - TUXEDO BOULEVARD PHASE III
PW -17-03
G.6RESOLUTION NO. 18-97: RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
FOR J'IMPROVEMENT PROJECTD•
BOULEVARD PHASE IIIPW-17-03
H. (PULLED FOR DISCUSSION)
4H. (Pulled) Approve Resolution Approving Variance for 4738 Island View Drive Planning Case No
18-12 PID No. 30-117-23-22-0048
Salazar requested Item 4H to be pulled for clarification and he asked Smith to describe what the
variance is for and the detail around the need for the variance. Smith stated that the variance is for a
new detached structure to be built at 4738 Island View Drive which will be slightly higher than the
existing house. Currently there is a provision in City Code that does not allow an accessory structure to
be taller than the existing house but that when taking the elevation changes into account, Staff
recommends approval.
MOTION made by Salazar, seconded by Bergquist to approve Item 4H. All voted in favor. Motion
carried.
RESOLUTION NO. 18-98: RESOLUTION APPROVING VARIANCE FOR 4738 ISLAND VIEW
TRIVE PLANNING CASE NO. PID NO. ,
5. Comments and suggestions from citizens present on any item not on the agenda
Jerry Henke, resident of 2333 Fernside Lane, stated that there is a house next door at 2341 Fernside
Lane that was condemned by the City and asked if something can be done to destroy and remove the
property. Henke also mentioned that the house on the other side at 5001 Shoreline Drive had the
ceiling collapse a month and a half ago. The renter in the house was evicted by the home owner.
Henke asked if there is anything the City can do to make the home owner get the house up to par for
future renters. Community Development Director, Sarah Smith, stated that there has a demolition
permit for the 2341 Fernside Lane address.
Mound City Council Minutes — September 11, 2018
51 (Added) Mound Fire Chief requestinq action on a resolution to formally accept an Assistance
to Fire Fighters Grant in the amount of $58,934 to partially fund a breathing air compressor and
duel cascade fill station for fillinq SOBA equipment
Greg Pederson, Fire Chief of Mound Fire Department, said he received a call from Senator Tina
Smith's office stating that the Mound Fire Department received a Federal Grant to partially fund a
breathing air compressor and duel cascade fill station for filling SCBA equipment. Pederson said that
the last grant like this was received in 2004. Pederson is requesting the City of Mound to fund a 5%
match that equates to $2,946. Pederson thanked the Mound Fire Department Administrative Assistant,
Vicki Weber, for her hard work getting to this point.
MOTION made by Salazar, seconded by Peterson, to approve resolution to formally accept an
assistance to firefighters grant in the amount of $58,934.00 to partially fund a breathing air compressor
and duel cascade fill station for filling SCBA equipment. All voted in favor. Motion carried.
RESOLUTION NO. 18-99: RESOLUTION TO FORMALLY ACCEPT AN ASSITANCE TO
FIREFIGHTERS GRANT IN THE AMOUNT OF $58,934.00 TO PARTIALLY FUND A BREATHING
AIR COMPRESSOR AND DUEL CASCADE FILL STATION FOR FILLING SCBA EQUIPMENT
6. Bob Hutchens requesting discussion and direction to Staff regarding proposal to re -name
"Brighton Commons" to "Julia Way"
Robert Hutchens, 3054 Brighton Commons, stated that he is representing all of the residents an
R
Brighton Commons (the street) and that they are all in agreement to re -name "Brighton Commons" to
"Julia Way" in memory of Julia Iverson who passed away in the 1965 tornado that came through the
Swenson Park area.
Bergquist asked if there were other reasons for this name change. Hutchens mentioned that there are
some other concerns including overlapping numerical addresses on Brighton Commons and Brighton
Boulevard, causing delivery mix-ups, and confusion with GPS systems causing patrons of Al & Alma's
to turn down the wrong road and get upset. Hutchens noted this includes large coach buses for which
the street really can't accommodate.
MOTION by Wegscheid, seconded by Salazar, to direct Staff to proceed with actions necessary to
enact recommended name change and bring back the necessary resolution for final approval. All voted
in favor. Motion carried.
7. Sarah Smith, Community Development Director, requesting discussion/action on Planning
Commission Case No. 18-09 requesting variance for fence at 4321 Wilshire Boulevard
A�splicant: Eric Trooien
Sarah Smith, Community Development Director, presented an overview of a fence variance for the
property at 4321 Wilshire Blvd. Smith stated that the resident at 4321 Wilshire Blvd is requesting a
variance to allow installation of a 6 foot wooden privacy fence to include gates on the front side of the
property which has frontage along County Road 125. Smith added Hennepin County has responded to
notification and they did not object to the fence in the right-of-way. Smith added that the Planning
Commission debated the issue as current City Code allows installation of a 4 foot fence with front set-
back space. Smith said that the Planning Commission pointed out that putting a taller fence in the front
of the property can cause a wall-like effect, but since there were no residences across the street this
shouldn't be an issue. Smith stated that six Planning Commission members voted in favor of the
variance.
Eric Trooien, resident of 4321 Wilshire Blvd, presented information as to why he is requesting the
variance to build a 6 foot fence versus a 4 foot fence. Trooien stated that the taller fence is requested
to help with noise reduction, privacy, and security for small children. Salazar asked why not consider a
more natural barrier like non -deciduous trees in addition to a 4 foot fence. Trooien stated that putting
trees right on the boulevard could potentially be damaged by snow plowing and salt and possibly cause
interruption to the moving gate. Gillispie stated that the Council had granted a 6 foot fence variance for
Mound City Council Minutes — September 11, 2018
privacy reasons to another home owner on Wilshire Boulevard in the past. Bergquist noted that that
was for a side yard fence abutting public lands. Mayor Wegscheid noted that this action only pertains
to the height of the fence. Salazar expressed concern about setting precedent and creating a wall-like
effect to which Peterson agreed. Discussion ensued and it was agreed that further consideration was
needed and that Council Members should make a point to drive the area as well as that of CR19 that
has multiple high fences.
MOTION made by Wegscheid, seconded by Gillispie, to direct Staff to prepare a resolution to approve
the variance to build a 6 foot fence in the front of the property at 4321 Wilshire Blvd. Wegscheid,
Gillispie, and Bergquist voted in favor. Salazar and Peterson voted against. Motion carried.
8. Catherine Pausche Director of Finance and Administrative Services with an overview of the
2019 Preliminary Budget and Levy and requesting action on the following resolutions
Director of Finance and Administrative Services, Catherine Pausche, presented an overview of the
2019 preliminary budget and levy information. Pausche said that the City is required to pass a
preliminary budget and levy each year by September so it can be certified to the County Auditor who
then uses this information to prepare the estimated tax statements that are sent to residents in
November. Pausche mentioned that a special meeting workshop is scheduled for October 16, 2018.
Pausche mentioned a few highlights of the preliminary budget:
• 2.5% increase in the general fund revenue levy
• 2% increase to the overall levy
® Utilization of $305,159 of general fund reserves
® Unassigned fund balance of 21 % of expenses
• $1.185M available for interfund loans
• City tax rate projected at 43.481 %
MOTION made by Salazar, seconded by Bergquist, to approve resolution approving a levy not to
exceed $227,735 for the purpose of defraying the cost of operation, pursuant to the provisions of MSA
469, of the Housing and Redevelopment Authority of and for the City of Mound for the year 2018. All
voted in favor. Motion carried.
A. RESOLUTION NO. 18-100: RESOLUTION APPROVING A LEVY NOT TO EXCEED
$227,735 FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION,
PURSUANT TO THE PROVISIONS OF MSA 469, OF THE HOUSING AND
REDEVELOPMENT AUTHORITY OF AND FOR THE CITY OF MOUND FOR THE YEAR
2018
MOTION made by Bergquist, seconded by Peterson, to approve resolution authorizing changes to debt
service levy schedules and to appropriate funds in the debt service fund for bond series 2015B and
2016A. All voted in favor. Motion carried.
B. RESOLUTION NO. 01: RESOLUTION AUTHORIZING TO
DEBT SERVICE
LEVY SCHEDULES AND TO APPROPRIATE •
BOND SERIES 2015B AND 2016A
MOTION made by Salazar, seconded by Peterson, to approve resolution approving the 2019
preliminary levy at $5,818,797; and approving the preliminary overall budget for 2019. All voted in
favor. Motion carried.
C. RESOLUTION NO. r2: RESOLUTION APPROVING ,
RY
GENERAL • BUDGET IN THE AMOUNTOF $5,394,968;,-
LEVY AT $5,818,797; AND APPROVING THE PRELIMINARY OVERALL BUDGET FOR
2019
Mound City Council Minutes — September 11, 2018
D. Mayor Wegscheid announcing: The 2019 Final Budget and Lew discussions and decisions
will take place at the Dec 11, 2018 Regular Meeting, at 7:00 pm, in the Council Chambers.
Public comments will be taken at this meeting Comments or questions on the 2019 Budget and
Lew can be directed to the Finance Director at 952-472-0633
9. Information/Miscellaneous
A. Comments/reports from Council members:
City Manager Eric Hoversten stated that Council action tonight set the public hearing schedule for the
2017 Street Improvement Assessment Hearings. Property owners who will be affected by those
pending assessments will be notified individually in writing. That meeting will take place on at the
regular meeting on October 9, 2018 starting at 7 p.m. Special Budget workshop meeting scheduled for
the 16th of October. City Hall hours will change back to winter hours starting November 5th. General
Elections are going to be held on November 6th. December 11, 2018 is when the final budget talks
take place.
Mayor Wegscheid thanked everyone who participated in Saturday's Running of the Bays. Wegscheid
said there were record numbers and the fund raised allowed the Fire Department to provide 2 AED's to
Surfside Restaurant and to Mt. Olive Church.
B. Reports: Harbor Wine & Spirits - August 2018
C. Minutes: Planning Commission 08-21-18
D. Correspondence:
9. Adjourn
MOTION made by Bergquist, seconded by Peterson, to adjourn at 8:30 p.m. All voted in favor. Motion
carried.
Attest: Catherine Pausche, Clerk
N\0 -)C0 --A V--� -
Mayor Mark Wegscheid