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2019-02-12 CC Agenda PacketPLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. CITY OF MOUND MISSION STATEMENT: The City of Mound, through teamwork and cooperation, provides at a reasonable cost, quality services that respond to the needs of all citizens, fostering a safe, attractive and flourishing community. AGENDA MOUND CITY COUNCIL TUESDAY, FEBRUARY 12, 2019 - 7:00 PM REGULAR MEETING MOUND CITY COUNCIL CHAMBERS 1. Opening meeting 2. Pledge of Allegiance 3. Approve agenda, with any amendments 4. Oath of Office — Paula Larson *Consent Agenda: Items listed under the Consent Agenda are considered routine in nature, have been evaluated by staff, recommended by staff for approval by the Council, and will be enacted by a single roll call vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests. At this time, anyone present who wishes to offer dissenting comment to any items on the Consent Agenda is invited to identify themselves and the item of concern so that the it may be removed from the Consent Agenda and considered after discussion in normal sequence. Separate introduction or further support from petitioners or requestors is not required at this time and removal of an item from the Consent Agenda for this purpose is not required or appropriate. 5. *Consent Agenda Page *A. Approve payment of claims 200-222 B. Approve resolution expressing support for CBDG funding of Senior 223-224 Community Services *C. Approve 1-4 Day Temporary Liquor Licenses for Our Lady of the Lake 225 Catholic School Keg & Cork Fundraiser 03-02-19 D. Approve pay request #1 (and final) in the amount of $128,982.41 to 226-232 Allied Construction for the 2018 Seal Coat project, PW 18-07 *E. Approve Appointment of Andrew Heal to Planning Commission for 233-235 Term Expiring on December 31, 2020 F. Approve Resolution Approving the Restoration Agreement Relating to 236-248 Hazardous Conditions at 5862 Bartlett Boulevard in the City of Mound 237 *G. Approve Resolution Approving Variance for Property at 4869 Bartlett 249-274 Boulevard PLEASE TURN OFF ALL CELL PHONES & PAGERS IN COUNCIL CHAMBERS. 6. Comments and suggestions from citizens present on any item not on the agenda. (Limit to 3 minutes per speaker.) 7. Holly Thumann and Skip Johnson, Island Park Village Hall Preservation Society, 275-293 providing information on efforts to date and project status 8. Planning Commission Recommendation: Review and Consideration of Planning Case No. 18-18 (Variance) 294-340 Address: 6371 Bay Ridge Road Applicants: Matt and Julie Amack Requested Action: Approve Resolution Approving Variance for Property at 6371 Bay Ridge Road 296 9. City Engineer, Brian Simmons Requesting Public Meeting and discussion regarding 341-343 Wellhead Protection Plan update 10. Mayor Ray Salazar requesting action on a Conflict of Interest Policy 344-346 11. Information/Miscellaneous A. Comments/Reports from Council members B. Reports: Liquor Store — December 2018, January 2019 347-348 C. Minutes: Docks & Commons Commission — Nov 15, 2018 349-354 Planning Commission —Jan 15, 2019 355-358 D. Correspondence: Hennepin County HRA — Proposed 2019 Activities 359-360 12. Adjourn BRIEFING Februaryi j2coWing Events Schedule: Don't Forget!! 12 February — 6:30 PAI— City Council Official ficial Portraits Photo Session 25 February — 6:30 PM - Volunteer Appreciation Dinner, Gillespie Center 26 February — 6:55 PM - HRA Regular Meeting (as may be required) 26 February — 7:00 PM - City Council Regular Meeting 12 March — 6:55 PM - HRA Regular Meeting (as may be required) 12 March — 7:00 PM - City Council Regular Meeting 19 March — 6:00 — Joint Special Meeting of Planning Commission and Council (01-22-19 Item 4E) 25 — 29 March — Westonka Public Schools Spring Break 26 March — 6:55 PM - HRA Regular Meeting (as may be required) 26 March — 7:00 PM - City Council Regular Meeting 9 April — 6:55 PM - HRA Regular Meeting (as may be required) 9 April — 7:00 PM - City Council Regular Meeting 16April — 6:30 PM— Special meeting Workshop Supervisors' Annual Reports and Long Tern? Financial Plan Update (01-22-19 Iter? 4E) 23 April — 6:55 PM - HRA Regular Meeting (as may be required) 23 April — 7:00 PM - City Council Regular Meeting City Offices Closed 18 February 2019 — Presidents' Day Cily Ufficial's Absences Please notify the City Manager in advance of an absence. Inquire in advance. please...... Council members are asked to call or email their questions in advance of a public meeting so that more research may be done or additional information may be provided that will assist in your quality decision- making. City of Mound Claims 02-12-19 YEAR BATCH NAME 2018 201C1 -A6 $ 112.93 2018 2018CITY-AP7 $ 29,158.14 2018 NOVDEC18BOLT $ 82,706.00 2018 012419CTYMAN $ 34,245.00 2018 012919CTYMAN $ 42,692.69 2018 012919 H S $ 43, 293.51 2018 02121CIY 21978.87 W1112 CITY OF MOUND Payments Current Period: Closing 2018 Batch Name 2018CITY-AP6 Payment Computer Dollar Amt $112.93 Posted 01/29/19 2:44 PM Page 1 Refer 2 HOME DEPOT CREDIT (FIRE) - AP Payment E 222-42260-409 Other Equipment Repair 11/32 4 X 8 RTD PLYWOOD- FIRE TRUCK #45 $12.93 Invoice 5014980 12/29/2018 Transaction Date 1/22/2019 Due 0 Accounts Payable 20200 Total $12.93 Refer ��� 1�KASTNER, JOHN„ .........._..... AP Payment G 281-22000 Deposits REFUND MOUND HARBOR DOCK SLIP KEYS $100.00 (2) DEPOSIT- J. KASTNER Invoice 012219 1/22/2019 Transaction Date 1/22/2019 Due 0 Accounts Payable 20200 Total $100.00 Fund Summary 20200 Accounts Payable 281 COMMONS DOCKS FUND $100.00 222 AREA FIRE SERVICES $12.93 Pre -Written Checks $0.00 Checks to be Generated by the Computer $112.93 Total $112.93 $112.93 -201- CITY OF MOUND 01/29/19 1:57 PM Page 1 Payments Current Period: Closing 2018 v a.: \ .1' \\1. ,.: ai, \' 1 b V. \\,':4 : @1 . V . ave� ��� ty �y 7V1.1� ,ji.?� i ,. - USCI ,S• \�"� , i :��ii J 0 1 �S V i' s', aV,�y".1w'1 tV'�. ��;�i�11"a.11 ,il y'?Y,v','i„� \7.1z,'�z31,�� ��".?.,L?1}� Y'.N;, G�ka�s� �11.Vi,?n..,1,1�S.v..: Batch Name 2018CITY-AP7 User Dollar Amt $29,158.14 Payments Computer Dollar Amt $29,158.14 $0.00 In Balance Refer 58 CASH, PETTY CASH _ AP Payment E 101-43100-500 Capital Outlay FA ADDTL VEHICLE REGISTRATION FEES- $18.50 NEW STREETS VEHICLE #118 11-13-18 Invoice 12312018 11/13/2018 AP Payment E 101-43100-500 Capital Outlay FA ADDTL VEHICLE REGISTRATION FEES- $17.70 NEW STREETS VEHICLE #318 11-13-18 Invoice 12312018 11/13/2018 AP Payment E 101-43100-500 Capital Outlay FA ADDTL VEHICLE REGISTRATION FEES- $2.00 NEW STREETS VEHICLE #218 11-13-18 Invoice 12312018 11/13/2018 AP Payment E 101-42400-322 Postage NUISANCE ABATEMENT NOTICES $6.91 CERTIFIED POSTAGE 7-13-18 Invoice 12312018 7/13/2018 AP Payment E 101-41930-210 Operating Supplies ADDTL VEHICLE REGISTRATION FEES- $3.20 NEW STREETS VEHICLE #118 Invoice 12312018 12/31/2018 ---- -_Transaction Transaction Date 1/28/2019 Due 12/31/2018 Accounts Payable 20200 Total $48.31 Refer 2 CENTERPOINT ENERGY (MINNEG _ AP Payment E 101-41930-383 Gas Utilities GAS SVC 11-20-18 TO 12-20-18 $226.53 Invoice 012219 1/10/2019 AP Payment E 222-42260-383 Gas Utilities GAS SVC 11-20-18 TO 12-20-18 $1,283.67 Invoice 012219 1/10/2019 AP Payment E 101-45200-383 Gas Utilities GAS SVC 11-20-18 TO 12-20-18 $945.81 Invoice 012219 1/10/2019 AP Payment E 101-41910-383 Gas Utilities GAS SVC 11-20-18 TO 12-20-18 $1,210.79 Invoice 012219 1/10/2019 AP Payment E 602-49450-383 Gas Utilities GAS SVC 11-20-18 TO 12-20-18 $1,091.56 Invoice 012219 1/10/2019 Project 18-3 AP Payment E 609-49750-383 Gas Utilities GAS SVC 11-20-18 TO 12-20-18 $420.72 Invoice 012219 1/10/2019 AP Payment E 101-45200-383 Gas Utilities GAS SVC 11-20-18 TO 12-20-18- DEPOT BLDG $181.47 Invoice 012219 1/10/2019 Transaction Date 1/25/2018 Due 12/31/2018 Accounts Payable 20200 Total $5,360.55 Refer 4 HENNEPIN COUNTY SHERIFF -DIE _ AP Payment E 101-45200-440 Other Contractual Servic SENTENCE TO SERVE CREW 10-1-18 THRU $735.00 12-31-18 Invoice 1000121863 1/16/2019 Transaction Date 1/22/2019 Due 12/31/2018 Accounts Payable 20200 Total $735.00 Refer 56 LOFFLER COMPANIES, INCORPOR AP Payment E 101-42400-202 Duplicating and copying PRINTER HP4100 P&I COPIER B & WHT $47.35 COPIES 10-20-18 THRU 1-19-19 Invoice 3016141 1/18/2019 AP Payment E 101-42400-202 Duplicating and copying KONICA MINOLTA HP3035 FINANCE/P &1 $53.40 COPIER B & WHT COPIES 10-20-18 THRU 1- 19-19 Invoice 3016141 1/18/2019 1wx1yA CITY OF MOUND 01/29/19 1:57 PM Page 2 Payments Current Period: Closing 2018 AP Payment E 101-41500-202 Duplicating and copying KONICA MINOLTA HP3035 FINANCE/P &1 $53.40 COPIER B & WHT COPIES 10-20-18 THRU 1- 19-19 Invoice 3016141 1/18/2019 Transaction Date 1/28/2019 Due 12/31/2018 Accounts Payable 20200 Total $154.15 Refer 1 MAAS, JASON AP Payment E 222-42260-325 Pagers -Fire Dept. 2 OEM MOTOROLA RADIO LI -ION $112.50 BATTERIES- FIRE DEPT- REIMBURSE J. MAAS Invoice 012219 2/7/2018 Transaction Date 1/22/2019 Due 12/31/2018 Accounts Payable 20200 Total $112.50 Refer 5 TONKA PLUMBING HEATNG CLNG _ AP Payment E 601-49400-440 Other Contractual Servic INSTALL 3" WATER METER W/ NEW BOLTS $720.00 & GASKETS- @ GRANDVIEW APTS- 12-17-18 Invoice 10601 1/21/2019 AP Payment E 601-49400-440 Other Contractual Servic INSTALL 3" WATER METER W/ NEW BOLTS $720.00 & GASKETS- @ LAKEWINDS APTS- 12-17-18 Invoice 10601 1/21/2019 Transaction Date 1/24/2019 Due 12/31/2018 Accounts Payable 20200 Total $1,440.00 Refer 4 UHL COMPANY _ AP Payment E 101-41910-400 Repairs & Maintenance SVC CALL -CENTENNIAL BLDG -PUMP 2 $1,201.71 LEAKING- REPLACE BEAERING ASSEMBLY - SHAFTS, SEALS 11-30-18 Invoice 10957 1/24/2019 Transaction Date 1/28/2019 Due 12/31/2018 Accounts Payable 20200 Total $1,201.71 Refer 3 VERIZON WIRELESS _ AP Payment E 101-43100-321 Telephone, Cells, & Radi CELL PHONE CHARGES 12-14-18 THRU 1-13- $149.24 19 Invoice 9822214716 1/13/2019 AP Payment E 601-49400-321 Telephone, Cells, & Radi CELL PHONE CHARGES 12-14-18 THRU 1-13- $117.73 19 Invoice 9822214716 1/13/2019 AP Payment E 602-49450-321 Telephone, Cells, & Radi CELL PHONE CHARGES 12-14-18 THRU 1-13- $127.06 19 Invoice 9822214716 1/13/2019 AP Payment E 101-42400-321 Telephone, Cells, & Radi CELL PHONE CHARGES 12-14-18 THRU 1-13- $38.95 19 Invoice 9822214716 1/13/2019 AP Payment E 101-45200-321 Telephone, Cells, & Radi CELL PHONE CHARGES 12-14-18 THRU 1-13- $94.53 19 Invoice 9822214716 1/13/2019 AP Payment E 101-41310-321 Telephone, Cells, & Radi CELL PHONE CHARGES 12-14-18 THRU 1-13- $55.51 19 Invoice 9822214716 1/13/2019 AP Payment E 222-42260-321 Telephone, Cells, & Radi CELL PHONE CHARGES 12-14-18 THRU 1-13- $51.01 19 Invoice 9822214716 1/13/2019 AP Payment E 101-42115-321 Telephone, Cells, & Radi CELL PHONE CHARGES 12-14-18 THRU 1-13- $15.76 19 Invoice 9822214716 1/13/2019 Transaction Date 9/21/2018 Due 12/31/2018 Accounts Payable 20200 Total $649.79 W01X11 CITY OF MOUND 01/29/19 1:57 PM Page 3 Payments Current Period: Closing 2018 Refer 42 WASTE MANAGEMENT OF Wt -MN _ AP Payment E 101-45200-384 Refuse/Garbage Disposa GARBAGE SERVICE- 20 YARD FLAT $337.00 ROLLOFF DUMPSTER- PARKS GARAGE DEC 2018 Invoice 7226591-1593-42 1/16/2019 Transaction Date 1/25/2019 Due 12/31/2018 Accounts Payable 20200 Total $337.00 Refer 43 XCEL ENERGY _ AP Payment E 101-45200-381 Electric Utilities Invoice 622421863 1/14/2019 AP Payment E 101-45200-381 Electric Utilities Invoice 622421863 1/14/2019 ELECTRIC SVC - 11-25-18 TO 12-25-18 $210.37 ELECTRIC SVC - 11-25-18 TO 12-25-18- $65.53 DEPOT AP Payment E 602-49450-381 Electric Utilities ELECTRIC SVC - 11-25-18 TO 12-25-18 $3,728-72 Invoice 622421863 1/14/2019 222 AREA FIRE SERVICES $3,253.77 AP Payment E 101-43100-381 Electric Utilities ELECTRIC SVC - 11-25-18 TO 12-25-18 $2,284.53 Invoice 622421863 1/14/2019 602 SEWER FUND $4,947.34 AP Payment E 601-49400-381 Electric Utilities ELECTRIC SVC - 11-25-18 TO 12-25-18 $3,511.40 Invoice 622421863 1/14/2019 AP Payment E 609-49750-381 Electric Utilities ELECTRIC SVC - 11-25-18 TO 12-25-18 $1,606.68 Invoice 622421863 1/14/2019 AP Payment E 101-41930-381 Electric Utilities ELECTRIC SVC - 11-25-18 TO 12-25-18 $1,806.59 Invoice 622421863 1/14/2019 AP Payment E 222-42260-381 Electric Utilities ELECTRIC SVC - 11-25-18 TO 12-25-18 $1,806.59 Invoice 622421863 1/14/2019 AP Payment E 101-41910-381 Electric Utilities ELECTRIC SVC - 11-25-18 TO 12-25-18 $823.04 Invoice 622421863 1/14/2019 AP Payment E 285-46388-381 Electric Utilities ELECTRIC SVC - 11-25-18 TO 12-25-18 $3,230.52 Invoice 622421863 1/14/2019 AP Payment E 101-42115-381 Electric Utilities ELECTRIC SVC - 11-25-18 TO 12-25-18 $45.16 Invoice 622421863 1/14/2019 Transaction Date 1/25/2019 Due 12/31/2018 Accounts Payable 20200 Total $ 11 1 11 9,1 11 19.13 Fund Summary Pre -Written Checks $0.00 Checks to be Generated by the Computer $29,158.14 Total $29,158.14 � 20200 Accounts Payable 101 GENERAL FUND $10,629.98 222 AREA FIRE SERVICES $3,253.77 285 HRA/HARBOR DISTRICT $3,230.52 601 WATER FUND $5,069.13 602 SEWER FUND $4,947.34 609 MUNICIPAL LIQUOR FUND $2,027.40 $29,158.14 Pre -Written Checks $0.00 Checks to be Generated by the Computer $29,158.14 Total $29,158.14 � CITY OF MOUND 01/29/19 2:42 PM Page 1 Payments Current Period: Closing 2018 Batch Name NOVDEC18BOLT User Dollar Amt $82,706.00 Payments Computer Dollar Amt $82,706.00 $0.00 In Balance Refer 1 BOLTON AND MENK, INCORPORA _ AP Payment E 675-49425-300 Professional Srvs SURFACE WATER MGMT ENG SVCS NOV $1,044.00 17 THRU DEC 14, 2018 Invoice 0228060 12/31/2018 AP Payment E 401-43100-300 Professional Srvs MSA SYSTEM COORDINATION UPDATES $256.00 ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228060 12/31/2018 Transaction Date 1128/2019 Due 12/31/2018 Accounts Payable 20200 Total $1,300.00 Refer 2 BOLTON AND MENK, INCORPORA AP Payment E 601-49400-300 Professional Srvs WATER WELLHEAD PROTECTION PLAN $256.00 ENGINEERING SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228065 12/31/2018 AP Payment E 101-43100-300 Professional Srvs GIS UPDATES ENG SVC NOV 17 THRU DEC $191.50 14, 2018 Invoice 0228054 12/31/2018 AP Payment E 601-49400-300 Professional Srvs Invoice 0228054 12/31/2018 AP Payment E 602-49450-300 Professional Srvs Invoice 0228054 12/31/2018 AP Payment E 601-49400-500 Capital Outlay FA Invoice 0228066 12/31/2018 AP Payment E 601-49400-500 Capital Outlay FA Invoice 0228051 12/31/2018 AP Payment E 601-49400-300 Professional Srvs Invoice 0228063 12/31/2018 AP Payment E 675-49425-300 Professional Srvs GIS UPDATES ENG SVC NOV 17 THRU DEC $191.50 14, 2018 GIS UPDATES ENG SVC NOV 17 THRU DEC $191.50 14, 2018 2015 WILSHIRE BLVD TRUNK WATERMAIN $113.00 IMPROV PROJ PW 15-11 ENG SVC NOV 17 THRU DEC 14, 2018 Project PW1511 COMMERCE BLVD WATERMAIN $9,779.00 REPLACEMENT- ENG SVCS NOV 17 THRU DEC 14, 2018 WATER SUPPLY PLAN UPDATE ENG SVCS $62.50 NOV 17 THRU DEC 14, 2018 GIS UPDATES ENG SVC NOV 17 THRU DEC $191.50 14, 2018 Invoice 0228054 12/31/2018 Transaction Date 1/28/2019 Due 12/3112018 Accounts Payable 20200 Total $10,976.50 Refer 3 BOLTON AND MENK, INCORPORA AP Payment E 602-49450-500 Capital Outlay FA 2017 LIFT STATION IMPROV PROJ PW 17-05 $672.00 ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228043 12/31/2018 Project PW1705 AP Payment E 401-43117-303 Engineering Fees 2017 LYNWOOD BLVD STREET IMPROV $6,265.00 PROD PW 17-01 ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228040 12/31/2018 AP Payment E 401-43137-303 Engineering Fees Invoice 0228042 12/31/2018 Project PW1701 2017 WILSHIRE/MAYWOOD STREET $6,150.50 IMPROV PROD PW 17-02 ENG SVCS NOV 17 THRU DEC 14, 2018 Project PW1702 -205- CITY OF MOUND 01/29/19 2:42 PM Page 2 Payments Current Period: Closing 2018 AP Payment E 401-43147-303 Engineering Fees 2017 TUXEDO BLVD PHASE III STREET $1,808.00 IMPROV PROJ PW 17-03 ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228041 12/31/2018 Project PW1703 Transaction Date 1/28/2019 Due 12/31/2018 Accounts Payable 20200 Total $14,895.50 Refer 4 BOLTON AND MENK, INCORPORA AP Payment E 101-43100-300 Professional Srvs Invoice 0228053 12/31/2018 AP Payment E 602-49450-300 Professional Srvs Invoice 0228053 12/31/2018 AP Payment E 601-49400-300 Professional Srvs Invoice 0228053 12/31/2018 AP Payment E 401-43118-303 Engineering Fees Invoice 0228048 12/31/2018 AP Payment E 602-49450-500 Capital Outlay FA Invoice 0228046 12/31/2018 AP Payment E 602-49450-500 Capital Outlay FA Invoice 0228047 12/31/2018 AP Payment E 602-49450-500 Capital Outlay FA Invoice 0228052 12/31/2018 AP Payment E 427-43121-300 Professional Srvs GENERAL ENGINEERING SVCS NOV 17 $618.67 THRU DEC 14, 2018 GENERAL ENGINEERING SVCS NOV 17 $618.67 THRU DEC 14, 2018 GENERAL ENGINEERING SVCS NOV 17 $618.66 THRU DEC 14, 2018 2018 WESTEDGE BLVD ST IMPROV PROJ $9,792.50 PW 18-01 ENG SVCS NOV 17 THRU DEC 14, 2018 Project PW1801 2018 LIFT STATION IMPROV PROJ PW 18-03 $2,276.50 ENG SVCS NOV 17 THRU DEC 14, 2018 Project PW1803 2018 SAN SEWER IMPROVEMENTS -CLEAN, $456.00 TELEVISE PROJ PW 18-04 ENG SVCS NOV 17 THRU DEC 14, 2018 Project PW1804 2018 SAN SEWER IMPROV-FERNSIDE $8,221.00 FORCEMAIN-WILSHIRE REROUTE PROJ PW 18-05 ENG SVCS NOV 17 THRU DEC 14, 2018 Project PW1805 2018 CRACK & SEAL COAT IMPROV PROJ $620.00 PW 18-07 ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228045 12/31/2018 Project PW1807 Transaction Date 1/28/2019 Due 12/31/2018 Accounts Payable 20200 Total $23,222.00 Refer 5 BOLTON AND MENK, INCORPORA _ AP Payment E 101-43100-300 Professional Srvs MCES LS #38 WESTEDGE FORCEMAIN $128.00 ENGINEERING SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228056 12/31/2018 AP Payment E 602-49450-300 Professional Srvs MCES LS #38 WESTEDGE FORCEMAIN $128.00 ENGINEERING SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228056 12/31/2018 AP Payment E 601-49400-300 Professional Srvs MCES LS #38 WESTEDGE FORCEMAIN $128.00 ENGINEERING SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228056 12/31/2018 Transaction Date 1/28/2019 Due 12/31/2018 Accounts Payable 20200 Total $384.00 Refer 6 BOLTON AND MENK, INCORPORA AP Payment E 101-42400-300 Professional Srvs 2018 COMPREHENSIVE PLAN UPDATE ENG $619.50 SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228044 12/31/2018 In1� CITY OF MOUND 01/29/19 2:42 PM Page 3 Payments Current Period: Closing 2018 AP Payment E 601-49400-300 Professional Srvs BMP POLLUTANT REMOVAL ASSESSMENT $38.67 ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228050 12/31/2018 AP Payment G 101-23397 HARBOR DISTRICT TOWN MOUND HARBOR DISTRICT DEVELOP PROD $564.00 ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228064 12/31/2018 AP Payment E 602-49450-300 Professional Srvs Invoice 0228050 12/31/2018 AP Payment E 101-43100-300 Professional Srvs Invoice 0228050 12/31/2018 AP Payment E 401-43000-300 Professional Srvs BMP POLLUTANT REMOVAL ASSESSMENT $38.67 ENG SVCS NOV 17 THRU DEC 14, 2018 BMP POLLUTANT REMOVAL ASSESSMENT $38.66 ENG SVCS NOV 17 THRU DEC 14, 2018 2019 PROJECTS CANCELLED- 2019 $12,022.50 STREET, UTILITY IMPROV PROJECTS ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228049 12/31/2018 AP Payment E 475-46386-300 Professional Srvs Transaction Date 1/28/2019 Due 12/31/2018 ............. ... Accounts Payable 20200 Total , $13,322.00 Refer 7 BOLTON AND MENK, INCORPORA _ E 475-46386-300 Professional Srvs AP Payment E 101-43100-300 Professional Srvs MCES LS #39 & INTERCEPT REPLACEMENT $42.66 Invoice 0228055 12/31/2018 PROJ -ENG SVCS NOV 17 THRU DEC 14, E 475-46386-300 Professional Srvs 2018 Invoice 0228057 12/31/2018 AP Payment E 602-49450-300 Professional Srvs MCES LS #39 & INTERCEPT REPLACEMENT $42.67 PROJ -ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228057 12/31/2018 AP Payment E 601-49400-300 Professional Srvs MCES LS #39 & INTERCEPT REPLACEMENT $42.67 PROJ -ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228057 12/31/2018 AP Payment E 101-45200-300 Professional Srvs SWENSON PARK TENNIS COURT IMPROV $36.00 PROD ENG SVCS NOV 17 THRU DEC 14, 2018 Invoice 0228062 12/31/2018 Transaction Date 1/28/2019 Due 12/31/2018 Accounts Payable 20200 Total $164.00 Refer 8 BOLTON AND MENK, INCORPORA _ AP Payment E 475-46386-300 Professional Srvs HARBOR TOWNHOME DEVELOP PROJ- $8,148.00 ALTA SURVEY JULY 14 THRU AUG 10 2018 Invoice 0222456 8/31/2018 AP Payment E 475-46386-300 Professional Srvs Invoice 0223383 9/2612018 AP Payment E 475-46386-300 Professional Srvs Invoice 0224942 10/31/2018 AP Payment E 475-46386-300 Professional Srvs Invoice 0226785 11/30/2018 AP Payment E 475-46386-300 Professional Srvs Invoice 0228055 12/31/2018 AP Payment E 475-46386-300 Professional Srvs Invoice 0228055 12/31/2018 HARBOR TOWNHOME DEVELOP PROJ- $6,810.00 ALTA SURVEY AUG 11 THRU SEPT 7 2018 HARBOR TOWNHOME DEVELOP PROD- $2,856.00 ALTA SURVEY SEPT 8 THRU OCT 19 2018 HARBOR TOWNHOME DEVELOP PROD- $2,668.00 ALTA SURVEY OCT 20 THRU NOV 16 2018 HARBOR TOWNHOME DEVELOP PROJ- $5,460.00 ALTA SURVEY NOV 17 THRU DEC 14 2018 MARKET RATE ADJUSTMENT PER -$7,500.00 COUNCIL- HARBOR TOWNHOME DEVELOP PROD- ALTA SURVEY JULY THRU DEC 2018 -207- CITY OF MOUND Payments Current Period: Closing 2018 01/29/19 2:42 PM Page 4 Transaction Date 1/28/2019 Due 12/31/2018 Accounts Payable 20200 Total $18,442.00 Fund Summary 101 GENERAL FUND 401 GENERAL CAPITAL PROJECTS 427 SEAL COAT FUND 475 TIF 1-3 Mound Harbor Renaissan 601 WATER FUND 602 SEWER FUND 675 STORM WATER UTILITY FUND 20200 Accounts Payable $2,238.99 $36,294.50 $620.00 $18,442.00 $11,230.00 $12,645.01 $1.235.50 $82,706.00 Pre -Written Checks $0.00 Checks to be Generated by the Computer $82,706.00 Total $82,706,00 CITY OF MOUND 01/24/19 1:12 PM Page 1 Payments Current Period: January 2019 Batch Name 012419CTYMAN User Dollar Amt $34,245.00 Payments Computer Dollar Amt $34,245.00 Refer 1 BOYER TRUCKS-MPLS Cash Payment E 101-43100-500 Capital Outlay FA Invoice F93004 1/23/2019 PO 24858 $0.00 In Balance 2019 FORD F-150 CREW CAB -SILVER- $36,745.00 STREET DEPT #119 Cash Payment R 101-48500-39101 Sales of General Fixe TRADE IN 2007 DODGE DAKOTA- -$2,500.00 PARKS/DOCKS #207 Invoice F93004 1/23/2019 PO 24858 Transaction Date 1/24/2019 Wells Fargo 10100 Total $34,245.00 Fund Summary 10100 Wells Fargo 101 GENERAL FUND $34,245.00 $34,245.00 Pre -Written Checks $0.00 Checks to be Generated by the Computer $34,245.00 Total $34,245.00 CITY OF MOUND 01/29/19 3:01 PM Page 1 Payments Current Period: January 2019 Batch Name 012919CTYMAN User Dollar Amt $42,692.69 Payments Computer Dollar Amt $42,692.69 $0.00 In Balance Refer 60 CADY BUILDING MAINTENANCE _ Cash Payment E 101-41930-460 Janitorial Services FEB 2019 CLEANING SVCS- CITY HALL $550.00 /POLICE Invoice 4971543 2/1/2019 Cash Payment E 222-42260-460 Janitorial Services FEB 2019 CLEANING SVCS- FIRE DEPT $299.00 Invoice 4971543 2/1/2019 Cash Payment E 602-49450-460 Janitorial Services FEB 2019 CLEANING SVCS- PUBLIC WORKS $425.00 BLDG Invoice 4971543 2/1/2019 Project 19-3 Cash Payment E 101-41910-460 Janitorial Services FEB 2019 CLEANING SVCS- CENTENNIAL $425.00 BLDG Invoice 4971543 2/1/2019 _ Transaction Date 1/28/2019 Wells Fargo 10100 Total $1,699.00 Refer 29 CANON FINANCIAL SERVICES, INC _ Cash Payment E 222-42260-202 Duplicating and copying JANUARY 2019- COPIER RENTAL- FIRE DEPT $31.75 Invoice 19661259 1/13/2019 Transaction Date 1/25/2018 Wells Fargo 10100 Total $31.75 Refer G 50 CENTERPOINT ENERGY {MINNEG _ Cash Payment E 602-49450-383 Gas Utilities 1871 COMMERCE BLVD NEW LIFT STATION $28.36 GENERATOR NATL GAS SVC 12-20-18 THRU 1-20-19 Invoice 012919 1/23/2019 Cash Payment E 602-49450-383 Gas Utilities 1717 BAYWOOD SHORES DR. LS $37.67 GENERATOR NATL GAS SVC 12-20-18 THRU 1-20-19 Invoice 012919 1/23/2019 Cash Payment E 602-49450-383 Gas Utilities 2649 EMERALD DR. LS E3 GENERATOR $37.90 NATL GAS SVC 12-20-18 THRU 1-20-19 Invoice 012919 1/23/2019 Cash Payment E 602-49450-383 Gas Utilities 4791 NORTHERN RD LS D1 GENERATOR $32.15 NATL GAS SVC 12-20-18 THRU 1-20-19 Invoice 012919 1/23/2019 Cash Payment E 602-49450-383 Gas Utilities 3303 WATERBURY RD LS GAS SVC 12-20-18 $25.68 THRU 1-20-19 Invoice 012919 1/23/2019 Cash Payment E 602-49450-383 Gas Utilities 2990 HIGHLAND BLVD LS B1 GENERATOR $31.40 NATL GAS SVC 12-20-18 THRU 1-20-19 Invoice 012919 1/23/2019 Cash Payment E 602-49450-383 Gas Utilities 4948 BARTLETT LS E2 GENERATOR NATL $39.37 GAS SVC 12-20-18 THRU 1-20-19 Invoice 012919 1/23/2019 Cash Payment E 602-49450-383 Gas Utilities 4728 CARLOW RD LS GENERATOR NATL $27.12 GAS SVC 12-20-18 THRU 1-20-19 Invoice 012919 1/23/2019 Cash Payment E 602-49450-383 Gas Utilities 5808 GRANDVIEW BLVD LS GENERATOR $31.40 NATL GAS SVC 12-20-18 THRU 1-20-19 Invoice 012919 1/23/2019 CITY OF MOUND 01/29/19 3:01 PM Page 2 Payments Current Period: January 2019 Invoice 012919 1123/2019 Cash Payment Cash Payment E 602-49450-383 Gas Utilities 4922 THREE PTS BLVD LS GENERATOR $30.73 NATL GAS SVC 12-20-18 THRU 1-20-19 NATL GAS SVC 12-20-18 THRU 1-20-19 Invoice 012919 Invoice 012919 1/23/2019 Transaction Date Cash Payment E 602-49450-383 Gas Utilities 1758 SUMACH LANE LS GENERATOR NATL $25.68 30 COMPASS MINERALS AMERICA GAS SVC 12-20-18 THRU 1-20-19 Cash Payment Invoice 012919 1/23/2019 $4,787.46 Cash Payment Cash Payment E 602-49450-383 Gas Utilities 5077 WINDSOR RD LS GENERATOR NATL $27.62 1/11/2019 GAS SVC 12-20-18 THRU 1-20-19 Transaction Date Invoice 012919 1/23/2019 $4,787.46 Refer Cash Payment E 602-49450-383 Gas Utilities 3172 SINCLAIR RD LS GENERATOR NATL $37.64 E 601-49400-395 Gopher One -Call 2019 FACILITY OPERATOR FEE GAS SVC 12-20-18 THRU 1-20-19 Invoice 9000598 Invoice 012919 1/23/2019 Cash Payment Cash Payment E 602-49450-383 Gas Utilities 5260 LYNWOOD BLVD. LS GENERATOR $25.28 1/15/2019 NATL GAS SVC 12-20-18 THRU 1-20-19 Transaction Date Invoice 012919 1123/2019 Cash Payment E 602-49450-383 Gas Utilities 1972 SHOREWOOD LN LS GENERATOR $33.79 SUPPORT -SIMPLE CITY 1-16-19 THRU 1-15- NATL GAS SVC 12-20-18 THRU 1-20-19 20 Invoice 012919 1/23/2019 1/16/2019 Transaction Date 1/28/2019 Wells Fargo 10100 Total $471.79 Refer 30 COMPASS MINERALS AMERICA 20 Cash Payment E 101-43100-224 Street Maint Materials TREATED SALT HWY MIX- 50.12 TON $4,787.46 Cash Payment E 601-49400-205 Computer Hardware/Soft GIS APPLICATION WEB -BASED SOFTWARE DELIVERED 1-9-19 Invoice 379157 1/11/2019 20 Transaction Date 1/25/2019 Wells Fargo 10100 Total $4,787.46 Refer 31 GOPHER STATE ONE CALL _ Cash Payment E 601-49400-395 Gopher One -Call 2019 FACILITY OPERATOR FEE $25.00 Invoice 9000598 1/15/2019 1/16/2019 Cash Payment E 602-49450-395 Gopher One -Call 2019 FACILITY OPERATOR FEE $25.00 Invoice 9000598 1/15/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $50.00 Refer 1 GWORKS - GIS WORKSHOP, LLC _ Cash Payment E 101-45200-205 Computer Hardware/Soft GIS APPLICATION WEB -BASED SOFTWARE $2,160.00 SUPPORT -SIMPLE CITY 1-16-19 THRU 1-15- 20 Invoice 12719 1/16/2019 Cash Payment E 101-42400-205 Computer Hardware/Soft GIS APPLICATION WEB -BASED SOFTWARE $2,160.00 SUPPORT -SIMPLE CITY 1-16-19 THRU 1-15- 20 Invoice 12719 1/16/2019 Cash Payment E 101-43100-205 Computer Hardware/Soft GIS APPLICATION WEB -BASED SOFTWARE $2,160.00 SUPPORT -SIMPLE CITY 1-16-19 THRU 1-15- 20 Invoice 12719 1/16/2019 Cash Payment E 601-49400-205 Computer Hardware/Soft GIS APPLICATION WEB -BASED SOFTWARE $2,160.00 SUPPORT -SIMPLE CITY 1-16-19 THRU 1-15- 20 Invoice 12719 1/16/2019 Cash Payment E 602-49450-205 Computer Hardware/Soft GIS APPLICATION WEB -BASED SOFTWARE $2,160.00 SUPPORT -SIMPLE CITY 1-16-19 THRU 1-15- 20 Invoice 12719 1/16/2019 Transaction Date 1/22/2019 Wells Fargo 10100 Total $10,800.00 - 211 - CITY OF MOUND 01/29/19 3:01 PM Page 3 Payments Current Period: January 2019 Cash Payment E 602-49450-404 Machinery/Equip Repairs TRUCK #214 SEWER DEPT ALIGNMENT CHECK, INSPECTION & REPAIR $1,479.33 Invoice R242100929 1/18/2019 Refer 34 HD SUPPLY WATERWORKS, LTD _ 1/28/2019 Wells Fargo 10100 Total Cash Payment E 601-49400-210 Operating Supplies WATER PARTS- CURB BOXES - QTY 8 _ $444.07 Invoice K014930 1/14/2019 REPLACE WIRELESS DOOR CONTACT ON $526.76 Cash Payment E 601-49400-210 Operating Supplies RETURN - CURB BOXES PURCHASES NOV -$343.44 2017- QTY 8 E 101-41910-440 Other Contractual Servic SVC CALL -CENTENNIAL BLDG -REPLACE Invoice K028957 1/17/2019 OUTDOOR HORN STROBE Transaction Date 1/25/2019 Wells Fargo 10100 Total $100.63 Refer 38 HOME DEPOT/GECF(PAIV) _ FIRE PROTECTION SYSTEM- REPLACED Cash Payment E 101-45200-210 Operating Supplies BELT SANDER, LATCHING BOX -64 QT- CHECK VALVES & GAUGES $138.92 Invoice 85542574 1/17/2019 PARKS Cash Payment E 101-41930-400 Repairs & Maintenance Invoice 2261674 1/11/2019 FIRE PROTECTION SYSTEM- REPLACED Transaction Date 1/25/2019 Wells Fargo 10100 Total $138.92 Refer 26 HYDRO KLEAN _ Transaction Date 1/25/2019 Cash Payment E 602-49450-220 Repair/Maint Supply LIQUID POWER TRACING DYE- .. . ,. v 37 LAKE MINNETONKA CONS ERVATI $58.80 Cash Payment YELLOW/GREEN 1ST QTR 2019 LMCD LEVY PAYMENT $5,557.75 Invoice 61515 1/21/2019 Transaction Date Cash Payment E 602-49450-404 Machinery/Equip Repairs CUES REAR VIEW CAMERA REPAIR- Refer $227.61 _ CONNECTORS - SEWER DEPT E 101-41110-434 Conference & Training 2019 LEADERSHIP CONF FOR NEWLY Invoice 61514 1/21/2019 ELECTED OFFICIALS- P. LARSON- FEB 1-2 Transaction Date 1/25/2019 Wells Fargo 10100 Total $286.41 Refer 55 /STATE TRUCK CENTER _ Cash Payment E 602-49450-404 Machinery/Equip Repairs TRUCK #214 SEWER DEPT ALIGNMENT CHECK, INSPECTION & REPAIR $1,479.33 Invoice R242100929 1/18/2019 Transaction Date 1/28/2019 Wells Fargo 10100 Total $1,479.33 Refer 32 JOHNSON CONTROLS - TYCO INC. _ Cash Payment E 609-49750-440 Other Contractual Servic REPLACE WIRELESS DOOR CONTACT ON $526.76 NEW FRONT DOOR - HWS Invoice 85521926 1/9/2019 Cash Payment E 101-41910-440 Other Contractual Servic SVC CALL -CENTENNIAL BLDG -REPLACE $341.00 OUTDOOR HORN STROBE Invoice 85529487 1/11/2019 Cash Payment E 222-42260-402 Building Maintenance 5 YR INSPECTION- PUBLIC SAFETY BLDG- $268.00 FIRE PROTECTION SYSTEM- REPLACED CHECK VALVES & GAUGES Invoice 85542574 1/17/2019 Cash Payment E 101-41930-400 Repairs & Maintenance 5 YR INSPECTION- PUBLIC SAFETY BLDG- $268.00 FIRE PROTECTION SYSTEM- REPLACED CHECK VALVES & GAUGES Invoice 85542574 1/17/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $1,403.76 Refer .. . ,. v 37 LAKE MINNETONKA CONS ERVATI _ Cash Payment E 101-41110-433 Dues and Subscriptions 1ST QTR 2019 LMCD LEVY PAYMENT $5,557.75 Invoice 012919 1/15/2019 Transaction Date 1/25/2019 ... .... Wells Fargo 10100 Total ..„ $5,557.75 Refer .., 51 LEAGUE OF MINNESOTA CITIES _ Gash Payment E 101-41110-434 Conference & Training 2019 LEADERSHIP CONF FOR NEWLY $225.00 ELECTED OFFICIALS- P. LARSON- FEB 1-2 2019- PLYMOUTH Invoice 288275 1/28/2019 -212- CITY OF MOUND 011291193:01 PM Page 4 Payments Current Period: January 20119 Transaction Date 1/28/2019 Wells Fargo 10100 Total $225.00 Refer 2 LUBE -TECH & PARTNERS, LLC Cash Payment E 101-45200-220 Repair/Maint Supply MOBIL DELVAC 5W40 OIL DRUM, MOBILE $535.93 ATF DIM DRUM- PUB WKS & PARKS Invoice 1308641 1118/2019 Cash Payment E 101-43100-220 RepairlMaint Supply MOBIL DELVAC 5W40 OIL DRUM, MOBILE $535.93 ATF DIM DRUM- PUB WKS & PARKS Invoice 1308641 1/18/2019 Cash Payment E 601-49400-220 Repair/Maint Supply MOBIL DELVAC 5W40 OIL DRUM, MOBILE $535.92 ATF DIM DRUM- PUB WKS & PARKS Invoice 1308641 1/18/2019 Cash Payment E 602-49450-220 Repair/Maint Supply MOBIL DELVAC 5W40 OIL DRUM, MOBILE $535.92 ATF DIM DRUM- PUB WKS & PARKS Invoice 1308641 1/1812019 Transaction Date 1/22/2019 Wells Fargo 10100 Total $2,143.70 Refer 28 MINNESOTA DEPT NATURAL RES Cash Payment E 601-49400-455 Permits 2018 ANNUAL WATER PERMIT -REPORT OF $1,648.21 WATER USE/SOLD & SUMMER SURCHARGE Invoice 1973-1021 1/25/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $1,648-21 Refer 42 MINNESOTA ELEVATOR, INCORP Cash Payment E 101-41910-440 Other Contractual Servic JANUARY 2019- MONTHLY SVCS- $11130 CENTENNIAL BLDG ELEVATOR Invoice 784853 1/25/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $113.30 Refer 33 MINNESOTA VALLEY TESTING LA Cash Payment E 601-49400-470 Water Samples MONTHLY CHLORINE REPORT & COLIFORM $105.00 WATER TESTS -10 Invoice 957745 1/17/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $105.00 3 MINNESOTA, UNIVERSITY OF- -CC -Refer Cash Payment E 101-43100-434 Conference & Training MN SHADE TREE COURSE -MARCH 17-18 $215.00 2019 REGISTRATION- B. KRESS Invoice 012519 1/25/2019 Cash Payment E 101-43100-434 Conference & Training MN SHADE TREE COURSE -MARCH 17-18 $215.00 2019 REGISTRATION- L. PITSENBERGER Invoice 012519 1/2512019 Cash Payment E 101-45200-434 Conference & Training MN SHADE TREE COURSE -MARCH 17-18 $215.00 2019 REGISTRATION- G. BALL Invoice 012519 1/25/2019 Transaction Date 1/24/2019 Wells Fargo 10100 Total $645.00 Refer 36 NAPA AUTO PARTS - SPRING PAR Cash Payment E 602-49450-210 Operating Supplies 5W30 OIL 24 QTS, 5W20 MOTOR OIL 12 QTS- $122.04 PUB WKS Invoice 0577-072562 1/3/2019 Project 19-5 Cash Payment E 101-42115-210 Operating Supplies AIR FRESHENER, I STEP WAX DRY- $10.42 EMERGENCY VEHICLE #516 Invoice 0577-073085 1/10/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $132.46 . ........ IWARM Refer 35 OFFICE DEPOT CITY OF MOUND 01/29/19 3:01 PM Page 5 Payments Current Period: January 2019 Cash Payment E 101-41930-200 Office Supplies COPY PAPER- 3 CASES & 8 OZ CUPS -CITY $149.56 HALL Invoice 260024208001 1/15/2019 PO 25042 Cash Payment E 609-49750-200 Office Supplies TONER & LAMINATING POUCHES- HWS $214.40 Invoice 258448136001 1/14/2019 PO 25102 Transaction Date 1/25/2019 Wells Fargo 10100 Total $363.96 Refer 52 PEDERSON, GREG Cash Payment E 222-42260-434 Conference & Training COPPER LANTERN- ST. CLOUD- LUNCH 7 $102.92 FIREFIGHTERS- DRIVING SCHOOL- 1 -19 -19 - REIMBURSE G. PEDERSON Invoice 012919 1/22/2019 Transaction Date 1/28/2019 Wells Fargo 10100 Total $102.92 Refer 27 PERMIT WORKS, LLC Cash Payment E 101-42400-440 Other Contractual Servic 2019 ANNUAL SOFTWARE SUPPORT- 2019 $1,495.00 PERMITS & INSPECTIONS Invoice 2019-0029 1/14/2019 _ Transaction Date 1/25/2019 Wells Fargo 10100 Total $1,495.00 Refer ..... ..... ...... 39 TONKA PLUMBING HEATING & CL _ Cash Payment E 601-49400-440 Other Contractual Servic REPLACE 1/2" METER W/ 314" METER, $340.00 REPLACE 1 VALVE- 2354 FAIRVIEW LN 1-11- 19 Invoice 10596 1/17/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $340.00 Refer 4 TRAUT COMPANIES, INC. _ Cash Payment E 601-49400-440 Other Contractual Servic EMERGENCY REPAIR OF CRACKED $7,625.00 DISCHARGE FLANGE ON WELL #8 PUMPHEAD Invoice 313177 1/21/2019 PO 24864 Transaction Date 1/24/2019 Wells Fargo 10100 Total $7,625.00 Refer 54 TRUE VALUE, NAVARRE _ Cash Payment E 101-45200-220 Repair/Maint Supply BUILDERS & HEAVY HARDWIRE- PARKS $8.25 Invoice 315152 1/15/2019 Transaction Date 1/28/2019 G Wells Fargo 10100 Total $8.25 Refer 40 WASTE MANAGEMENT OF WI -MN Cash Payment E 101-45200-384 Refuse/Garbage Disposa GARBAGE SERVICE- 20 YARD FLAT $938.09 ROLLOFF DUMPSTER- EXCESS OF 2 TONS PARKS GARAGE 1-5-19 Invoice 7226591-1593-4 1/16/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $938.09 -214- Fund Summary 101 GENERAL FUND 222 AREA FIRE SERVICES 601 WATER FUND 602 SEWER FUND 609 MUNICIPAL LIQUOR FUND Payments Current Period: January 2019 10100 Wells Fargo $23,204.61 $701.67 $12,539.76 $5,505.49 $741.16 $42,692.69 Pre -Written Checks $0.00 Checks to be Generated by the Computer $42,692.69 Total $42,692.69 -215- 01/29/19 3:01 PM Page 6 CITY OF MOUND 01/29/19 3:01 PM Page 1 Payments Current Period: January 2019 Batch Name 012919HWS User Dollar Amt $43,293.51 Payments Computer Dollar Amt $43,293.51 - $0.00 In Balance Refer 1 AMPHORA IMPORTS LLC Cash Payment E 609-49750-253 Wine For Resale WINE $226.66 Invoice 4789 1/24/2019 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa FREIGHT $15.00 Invoice 4789 1/24/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $241.66 Refer 2 ARTISAN BEER COMPANY Cash Payment E 609-49750-252 Beer For Resale BEER $115.60 Invoice 3319786 1/17/2019 Cash Payment E 609-49750-252 Beer For Resale BEER $505.10 Invoice 3321229 1/24/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $620.70 Refer 4 BELLBOY CORPORATION _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $768.51 Invoice 0068015700 1/18/2019 Cash Payment E 609-49750-265 Freight FREIGHT $10.84 Invoice 0068015700 1/18/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $2,660.04 Invoice 0068026100 1/21/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT -$111.25 Invoice 0067920600 1/10/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT -$398.15 Invoice 0067783500 1/2/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $2,929.99 ............ Refer 3 BELLBOY CORPORATION _ Cash Payment E 609-49750-210 Operating Supplies SUPPLIES, BAGS $52.00 Invoice 0098922600 1/21/2019 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $25.44 Invoice 0098922600 1/21/2019 Cash Payment E 609-49750-255 Misc Merchandise For R MDSE- SHOT CUPS/LIDS, FLASKS $39.25 Invoice 0098922600 1/21/2019 Cash Payment E 609-49750-210 Operating Supplies SUPPLIES, BAGS- C -FOLD TOWELS $100.10 Invoice 0098920200 1/18/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $216.79 Refer 5 BERNICKS BEVERAGES AND VEN _ Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $36.40 Invoice 476877 1/23/2019 Cash Payment E 609-49750-252 Beer For Resale BEER $340.90 Invoice 476878 1/23/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $377.30 Refer 6 BREAKTHRU BEVERAGE MN BEE Cash Payment E 609-49750-252 Beer For Resale BEER $6,827.30 Invoice 1090959943 1/23/2019 -216- CITY OF MOUND 01/29/19 3:01 PM Page 2 Payments Current Period: January 2019 SPAM Transaction Date 1/25/2019 Wells Fargo 10100 Total $6,827.30 Refer 7 BREAKTHRU BEVERAGE MN WINE _ Cash Payment E 609-49750-253 Wine For Resale WINE $1,043.08 Invoice 1080919289 1/23/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $4,411.47 Invoice 1080919288 1/23/2019 Cash Payment E 609-49750-253 Wine For Resale WINE $300.00 Invoice 1080916828 1/16/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $5,754.55 Refer 8 CAPITOL BEVERAGE SALES, L.P. Cash Payment E 609-49750-252 Beer For Resale BEER $1,168.85 Invoice 2215061 1/22/2019 Cash Payment E 609-49750-252 Beer For Resale BEER- 2192653 BALANCE $48.30 Invoice 2192653BAL 1/22/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $1,217.15 Refer 9 COCA COLA BOTTLING -MIDWEST _ Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa COCA COLA PRODUCTS- MIX $317.92 Invoice 3609207478 1/21/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $317.92 Refer ............ 10 DAHLHEIMER BEVERAGE LLC _ Cash Payment E 609-49750-252 Beer For Resale BEER $707.75 Invoice 1397360 1/22/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $707.75 Refer 11 HOHENSTEINS, INCORPORATED _ Cash Payment E 609-49750-252 Beer For Resale BEER $1,412.30 Invoice 116875 1/17/2019 Cash Payment E 609-49750-252 Beer For Resale BEER $1,011.25 Invoice 000076 1/24/2019 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT -$28.50 Invoice 118490 1/25/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $2,395.05 Refer 12 JJ TAYLOR. DISTRIBUTING MINN _ Cash Payment E 609-49750-252 Beer For Resale BEER $4,440.30 Invoice 2938446 1/23/2019 Cash Payment E 609-49750-252 Beer For Resale BEER CREDIT $115.95 Invoice 2938447 1/23/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $4,556.25 Refer 13 JOHNSON BROTHERS LIQUOR Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $3,886.21 Invoice 1204718 1/23/2019 Cash Payment E 609-49750-253 Wine For Resale WINE $1,825.80 Invoice 1204719 1/23/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT -$19.75 Invoice 520938 1/3/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT -$274.01 Invoice 520939 1/3/2019 SPAM CITY OF MOUND 01/29/19 3:01 PM Page 3 Payments Current Period: January 2019 IRM Transaction Date 1/25/2019 Wells Fargo 10100 Total $5,418.25 Refer 14 LIBATION PROJECT _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $136.00 Invoice 19740 1/21/2019 Cash Payment E 609-49750-265 Freight FREIGHT $1.50 Invoice 19740 1/21/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $137.50 Refer 15 MINNESTALGIA WINERY _ Cash Payment E 609-49750-253 Wine For Resale WINE $180.00 Invoice 4955 1/22/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $180.00 1-111-111111--,.a„ .... .1. Refer „ ».a.,, n , 1111111-11111-1-1111 —111-11111 ,..-,.., .. 16 PARLEY LAKE WINERY _ Cash Payment E 609-49750-253 Wine For Resale WINE $186.00 Invoice 17521 1/23/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $186.00 Refer17 PAUSTIS AND SONS WINE COMPA _ Cash Payment E 609-49750-253 Wine For Resale WINE $672.00 Invoice 38638 1/21/2019 Cash Payment E 609-49750-265 Freight FREIGHT $10.00 Invoice 38638 1/21/2019 _ Transaction Date 1/25/2019 Wells Fargo 10100 Total $682.00 Refer? 19 PHILLIPS WINE AND SPIRITS, INC _ Cash Payment E 609-49750-253 Wine For Resale WINE CREDIT -$224.00 Invoice 317992 1/8/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT -$180.00 Invoice 317989 1/8/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT -$142.00 Invoice 317990 1/8/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT -$120.00 Invoice 317991 1/8/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total -$666.00 Refer 18 PHILLIPS WINE AND SPIRITS, INC _ Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $1,212.90 Invoice 2493897 1/23/2019 Cash Payment E 609-49750-253 Wine For Resale WINE $1,552.00 Invoice 2493899 1/23/2019 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $153.00 Invoice 2493899 1/23/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $2,917.90 Refer20 SHAMROCK GROUP, INC. _ Cash Payment E 609-49750-255 Misc Merchandise For R ICE $140.08 Invoice 2329459 1/23/2019 Transaction Date 1/25/2019 Wells Fargo ......... . 10100 Total $140.08 Refer 21 SOUTHERN WINE & SPIRITS OF M _ Cash Payment E 609-49750-253 Wine For Resale WINE $2,405.43 Invoice 1778347 1/24/2019 IRM CITY 4F MOUND 01/29/19 3:01 PM Page 4 Payments Current Period: January 2019 Refer 23 VINOCOPIA, INCORPORATED Cash Payment Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $3,513.86 Invoice 1778345 1/24/2019 Cash Payment Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $130.14 Invoice 1778346 1/24/2019 Cash Payment E 609-49750-253 Wine For Resale WINE $112.00 Invoice 1779034 1/25/2019 Cash Payment E 609-49750-251 Liquor For Resale LIQUOR CREDIT- P/U #0045448 MONTE -$198.47 Invoice 0224946 1/17/2019 ALBAN MEXCAL 12-28-18- INVC 1766732 12- Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa 20-18 $72.00 Invoice 0045448 12/28/2018 Transaction Date 1/25/2019 Wells Fargo 10100 Total $5,962.96 Refer 23 VINOCOPIA, INCORPORATED Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $69.29 Invoice 0224947 1/17/2019 Cash Payment E 609-49750-265 Freight FREIGHT $5.00 Invoice 0224947 1/17/2019 Cash Payment E 609-49750-253 Wine For Resale WINE $552.00 Invoice 0224946 1/17/2019 Cash Payment E 609-49750-265 Freight FREIGHT $12.50 Invoice 0224946 1/17/2019 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $72.00 Invoice 0224993 1/17/2019 Cash Payment E 609-49750-265 Freight FREIGHT $2.50 Invoice 0224993 1/17/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $713.29 Refer 22 VINOCOPIA, INCORPORATED Cash Payment E 609-49750-251 Liquor For Resale LIQUOR $234.00 Invoice 0225461 1/24/2019 Cash Payment E 609-49750-265 Freight FREIGHT $2.50 Invoice 0225461 1/24/2019 Cash Payment E 609-49750-253 Wine For Resale WINE $120.00 Invoice 0225462 1/24/2019 Cash Payment E 609-49750-265 Freight FREIGHT $2.50 Invoice 0225462 1/24/2019 Cash Payment E 609-49750-254 Soft Drinks/Mix For Resa MIX $120.00 Invoice 0225463 1/24/2019 Cash Payment E 609-49750-265 Freight FREIGHT $12.00 Invoice 0225463 1/24/2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $491.00 Refer 24 WINE COMPANY Cash Payment E 609-49750-253 Wine For Resale Invoice 95313 1/17/2019 Cash Payment E 609-49750-265 Freight Invoice 95313 1/17/2019 WINE $384.00 FREIGHT $8.40 Transaction Date 1/25/2019 Wells Fargo 10100 Total $392.40 Refer 25 WINE MERCHANTS _ Cash Payment E 609-49750-253 Wine For Resale WINE $575.72 Invoice 7219706 1/23/2019 CITY OF MOUND 01/29/193:01 PM Page 5 Payments Current Period: January 2019 Transaction Date 1/25/2019 Wells Fargo 10100 Total $575.72 Fund Summary 10100 Wells Fargo 609 MUNICIPAL LIQUOR FUND $43,293.51 $43,293.51 Pre -Written Checks $0.00 Checks to be Generated by the Computer $43,293.51 Total $43,293.51 -220- CITY OF MOUND 01/29/19 2:40 PM Page 1 Payments Current Period: February 2019 fin, i��. ta„1 ;at\�.,?SSVi?avill\i,�lla ay.,Slv�a.,.l.ili ,l til l'ili��,x.. tvr ��1� .t.�t�x,�.,'�1,.,�s'��,�;�,�a�4 �Y xfi �� �'\�,.xd;'a at�•r. �; sl ,�i���.. �;a.��sY,��l t..w.�l, ,� ,p.aU,tn\a,�?rvi, �,.c.,�,�; .,, ,1 �.x ,...... Batch Name 021219CITY User Dollar Amt $2,978.87 Payments Computer Dollar Amt $2,978.87 $0.00 In Balance Refer 1 ASPEN EQUIPMENT _ Cash Payment E 101-43100-220 Repair/Maint Supply SPRINGS, EXTENDERS- VEHICLE #314 $40.50 STREETS Invoice 10199218 1/16/2019 Transaction Date 1/22/2019 Wells Fargo 10100 Total $40.50 Refer � 5DPC INDUSTRIES INC. Cash Payment E 601-49400-227 Chemicals 150# CHLORINE CYLINDER RENTAL- 4 QTY $408.00 Invoice 827000055-19 1/22/2019 Transaction Date 1/30/2019 Wells Fargo 10100 Total $408.00 Refer 3 ELECTRIC PUMP INC _ Cash Payment E 602-49450-404 Machinery/Equip Repairs 5 REPAIR SEWER PUMP FLUSH VALVE KITS $1,954.79 Invoice 0064652 1/23/2019 Transaction Date 1/28/2019 Wells Fargo 10100 Total u, ... .,. $1,954.79 Refer 4 FRONTIER/CITIZENS COMMUNICA Cash Payment E 222-42260-321 Telephone, Cells, & Radi NETWORK ETHERNET SVC 1-20-19 THRU 2- $150.00 20-19 Invoice 021219 1/22/2019 Cash Payment E 101-41920-321 Telephone, Cells, & Radi NETWORK ETHERNET SVC 1-20-19 THRU 2- $175.00 20-19 Invoice 021219 1/22/2019 _ Transaction Date 1/30/2019 Wells Fargo 10100 Total $325.00 Refer 2 SUN PATRIOT NEWSPAPER -CITY Cash Payment E 101-41500-351 Legal Notices Publishing 2019 BUDGET SUMMARY PUBLISHED 1-19-19 $88.67 Invoice 664253 1/19/2019 Cash Payment E 401-43000-300 Professional Srvs PUBLIC HEARING NOTICE -PUBLISHED JAN $53.97 5 & 12- 2019 STREET IMPROV PROD - KILDARE RD- PROJECT CANCELLED Invoice 662976 1/12/2019 Cash Payment E 401-43000-300 Professional Srvs PUBLIC HEARING NOTICE -PUBLISHED JAN $53.97 5 & 12- 2019 STREET IMPROV PROD - WINDSOR RD- PROJECT CANCELLED Invoice 662975 1/12/2019 Cash Payment E 401-43000-300 Professional Srvs PUBLIC HEARING NOTICE -PUBLISHED JAN $53.97 5 & 12- 2019 STREET IMPROV PROJ - SHERWOOD DRIVE- PROJECT CANCELLED Invoice 662974 1/12/2019 Transaction Date 1/24/2019 Wells Fargo 10100 Total $250.58 -221- Fund Summary 101 GENERAL FUND 222 AREA FIRE SERVICES 401 GENERAL CAPITAL PROJECTS 601 WATER FUND 602 SEWER FUND CITY OF MOUND Payments Current Period: February 2019 10100 Wells Fargo $304.17 $150.00 $161.91 $408.00 $1,954.79 $2,978.87 Pre -Written Checks $0.00 Checks to be Generated by the Computer $2,978.87 Total $2,978.87 -222- 01/29/19 2:40 PM Page 2 CITY OF MOUND RESOLUTION NO. 19 - RESOLUTION EXPRESSING SUPPPORT FOR CDBG FUNDING OF SENIOR COMMUNITY SERVICES WHEREAS, the City of Mound has supported services for its residents given through the Gillespie Center by Senior Community Services as a community-based human service organization dedicated to finding the best combination of affordable community resources to help each senior age in place with dignity, safety and health; and WHEREAS, through its mission to mobilize the community to Reimagine Aging and provide needed services in the community, Mound residents enjoy a higher quality of life; and WHEREAS, these services include senior outreach & caregiver services, CareNextion care coordination tool, Household and Outside Maintenance for the Elderly (HOME), Medicare insurance consulting, and Senior Partners Care; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound recommends to the Consolidated Pool Selection Committee that Community Development Block Grant (CDBG) funding of Senior Community Services be awarded. Adopted by the City Council this 12th day of February, 2019. Attest: Catherine Pausche, Clerk -223- Mayor Raymond J. Salazar CITY OF MOUND RESOLUTION NO. 19 - RESOLUTION EXPRESSING SUPPPORT FOR CDBG FUNDING OF SENIOR COMMUNITY SERVICES WHEREAS, the City of Mound has supported services for its residents given by Senior Community Services as a community-based human service organization dedicated to finding the best combination of affordable community resources to help each senior age in place with dignity, safety and health; and WHEREAS, these services include senior outreach & caregiver services, CareNextion care coordination tool, Household and Outside Maintenance for the Elderly (HOME), Medicare insurance consulting, and Senior Partners Care; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound recommends to the Consolidated Pool Selection Committee that Community Development Block Grant (CDBG) funding of Senior Community Services be awarded. Adopted by the City Council this 12th day of February, 2019. Attest: Catherine Pausche, Clerk Mayor Raymond J. Salazar -224- Minnesota Department of Public Safety , Alcohol and Gambling Enforcement Division ' 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Our Lady of the Lake Catholic Church Address 2385 Commerce Blvd. Name of person making application Date organized Tax exempt number 1909 8382779 T�� City State _ Zip Code Mound �� Minnesota 55364 (Rhonda M. Eurich, Administrator j Business phone Home phone 952-472-8201 612-269-4617 Date(s) of event Type of organization ❑ Microdistillery E] Small Brewer March 2, 2019 E] Club ❑Charitable 0 Religious ❑Other non-profit Organization officer's name City State I Mound Minnesota �1 Zip Code 55364 _ Rhonda M. Eurich Organization officer's name City State Zip Code — MN Organization officer's name g Cit State Zip Code—� � � � Organization officer's name City State Zip Code MN Location where permit will be used. If an outdoor area, describe. Our Lady of the Lake's Parish Activity Center at 2385 Commerce Blvd. in Mound, MN 55364 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Self-insured through Archdiocese of St. Paul and Minneapolis, with program administered through Catholic Mutual. $500,000 GL and $500,000 XL APPROVAL APPLICATION i MUSOVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT (�y 441 `. - +- ` 1 `I City or County approvm the license Date Approved =C Fee Amo nt Permit Date nd I Ck) (2-4,-�Z4 &CAM_ li-tJ, Date Fed Paid City or County E-mailAddress City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATIONCWSTATE.MN.US -225- Real People. Real Solutions. February 7, 2019 Honorable Mayor and Members of the City Council City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: 2018 Sea] Coating Project Project No.: C17.116898 Dear Mr. Hoversten: 2638 Shadow Lane Suite 200 Chaska, MN 55318-1172 Ph: (952)448-8838 Fax: (952)448-8805 Botton-Menk.com Please find enclosed Pay Request No. 1 and Final from Allied Blacktop Co. for work completed on the 2018 Sea] Coating Project from June 1, 2018 through November 15, 2018. At this time the project is complete, and we have reduced the retainage to 0%, which accounts for 100% of the work reflected in this pay request. We have also reviewed the contractor's close out paperwork, lien releases and labor compliance statements and find all to be complete and in order. We have reviewed the contractor's request, verified quantities and recommend payment in the amount of $128,982.41 to Allied Blacktop Co. Sincerely, Bolton & Menk, Inc. Brian D. Simmons, P.E. City Engineer H:\MOUN\C17116898\1-Corres\C-To Others\2019-02-07 Pay Request No 1 & Final Lettecdocx Bolton & Menk is an DATE: 214/2019 CONTRACTOR'S PAY REQUEST NO. I& FINAL CONTRACTOR Allied Blacktop OWNER City of Mound 2018 SEAL COAT PROJECT ENGINEER Bolton & Menk CITY OF MOUND, MINNESOTA BMI PROJECT NO. C17.1116898 FOR WORK COMPLETED FROM 6!1/2018 THROUGH 11115/2018 I...... $ 128,982.41 TOTAL AMOUNT BID..................................... ................................. ................ ................................. APPROVEDCHANGE ORDERS ............ --................ --..................... ....................... ................................ $ .......,.. $ 128.982.41 CURRENT CONTRACT AMOUNT............................................................ „•••••.. $ 128,982.41 TOTAL, COMPLETED WORK TO DATE................................................................................................................ TOTAL, STORED MATERIALS TO DATE..................................................................................................................... $ DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED .................. .......................... $ TOTAL, COMPLETED WORK &STORED MATERIALS ................................................... ..............- ............ ,,.........--- $ 128,982.41 RETAINED PERCENTAGE ( 0% ) """"""" $ ................................................................................... TOTAL AMOUNT OF OTHER DEDUCTIONS ................................................ .................................. ........................... $ NET AMOUNT DUE TO CONTRACTOR TO DATE ........................ .........-- ................... ................ - ...... --- ............... $ 128,982.41 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES ................................. ............. -............ ............... ........ .......... ....... $ PAY CONTRACTOR AS ESTIMATE NO.6 &FINAL ............................. ......................................................................... $ 128,982.41 Certificate for Payment I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the amount for the Final Estimate, that the provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. Contractor: Allied Blacktop Cc 10503 89th Ave N Wam 55369 r By ^�-I Date 1. jsternnuret,y Co an, B - Attorney-in-fact yTitle urt Ni ole M. COty Date 2%4!'19 CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & MENK, INC., ENGINEERS, 2638 SHADOW LN, SUITE 200, CHASKA MN 55318 By _ T� CITY ENGINEER Brian D. Simmons Date 214!19 APPROVED FOR PAYMENT: Owner: CITY OF MOUND By Tiiie Date Name -227- E-4 CN 0 0 Lo Z— — — — C! N00 l r - U- LL LL < -j -j -j w 0 n w CL w 0 W 0 z Icc:-- w ui >- a: 'L w w LLJ w P Lo, ZWWwwz:n 0 0 In :) z P 0 -J -J Z N-oILCC0zzge—,w Li -1 0 2 0 cn >UJ w O 0 00 0 CD 0- O T- z C') 0 0 0 C) CD CQ LO co 00 M ci 'i ': 64 64 4& 6e CD 0 w — V3 CY) co C4 W. M 0 z U) NLf) Cl) O O F- O 0 o O 6 6 O v-: O Oi O C4 z C5 0 a w m 00 Z) 3: 0 1-- 2 rz L6 Cj L6 r -Z 9 co z < cli V- o 2 Cl) T F- 0 C) 0 z < qC, qq q — — — — D 0 LD C) C:) C\j C4 " 0; q -0 00 IS LL, co, C� fU2. ;; —o Wcoq , � ct 0 z r- to cli LO 61k 6151 14 � 0 0 Lo Z— — — — C! N00 l r - U- LL LL < -j -j -j w 0 n w CL w 0 W 0 z Icc:-- w ui >- a: 'L w w LLJ w P Lo, ZWWwwz:n 0 0 In :) z P 0 -J -J Z N-oILCC0zzge—,w Li -1 0 2 0 cn >UJ w RECEIPT AND FINAL WAIVER OF MECHANICS LIEN RIGHTS The undersigned hereby acknowledges the sum of One Hundred Twenty -Eight Thousand Nine Hundred Eighty -Two Dollars and 411100 dollars ($128,982.41) from City of Mound, for C.17.116898 2018 Seal Coat Project and for value received hereby waives those rights which may have been acquired by the undersigned to file mechanics liens against said premises on account of the above described labor and/or materials delivered and furnished by the undersigned, to the extent only of the amount of the aforesaid payment: and the undersigned hereby expressly reserves the right to assert, without prejudice to it's heretofore existing priority, mechanics lien rights against said premises for labor and/or materials delivered and/or furnished to said premises payment for which is not included in the aforesaid payment. Dated this February 4, 2019 Corporation FEIN: 41-0827871 Allied Blacktop Company B Peter M Capistrant, President 10503 89th Avenue North Maple Grove, MN 55369 w4a.0111111 RECEIPT AND WAIVER OF MECHANICS LIEN RIGHTS The undersigned hereby acknowledges that payment has been received in full from Allied Blacktop Company, for striping services/traffic marking, from the undersigned delivered or furnished to (or performed at) City of Mound, MN and for value received hereby waives those rights which may have been acquired by the undersigned to file mechanics liens against said premises on account of the above described labor and/or materials delivered and furnished by the undersigned, to the extent only of the amount of the aforesaid payment, and the undersigned hereby expressly reserves the right to assert, without prejudice to it's heretofore existing priority, mechanics lien rights against said premises for labor and/or materials delivered and/or furnished to said premises payment for which is not included in the aforesaid payment. Dated this 4th day February 2019 0 Title: Dan Harvey, President Sir Lines -A -Lot 7175 Cahill Road Edina, MN 55439 (952) 913-8382 -230- H18-0515 2/4/2019 https://www.mndor.state.mn.us/tp/eservices/ /Retrieve/0/c-/OtsiAt5HcbLOyec_LiFsLg_?FILE_=Print2&PARAMS= 681281213864093... MDEPARTMENT ot OF RE'VENUE Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: 1-478-017-984 4 -Feb -2019 1:56:17 PM ALLIED BLACKTOP COMPANY 41-0827871 N10503 Contractor Affidavit 491741184 8606387 CITY OF MOUND C17.116898 2018 SEAL COAT PROJECT 10 -Sep -2018 04 -Oct -2018 VARIOUS ROADS AND STREETS $128,982.41 Subcontractor Summary Name ID Affidavit Number SIR LINES -A -LOT INC 3509324 1986863104 Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. -231 - https:/(www.mndor.state.mn.us/tp/eservices/ !Retrieve/0/c-10tsiAt5HcbLOyec LIFsLg_?FILE= Print2&PARAMS_ 6812812138640931290 111 2/4/2019 https://www.mndonstate.mn.us/tp/eservices/ /Retrieve/O/C-/54jvkNGrLjzwtaUrdomNxw_?FILE,_ Print2&PARAMS_=424543867380918... Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner. Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 0-608-666560 4 -Feb -2019 1:35:27 PM SIR LINES -A -LOT INC 46-5427787 linesalot Contractor Affidavit 1986863104 3509324 CITY OF MOUND C17.116898 27 -Sep -2018 27 -Sep -2018 MOUND, MN $4,960.90 No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. https://www.mndor.state.mn.us/tp/eservices/ /Retrieve/O/c-/54jvkNGrLjzwtaUrd2iN:cw ?FILE_=Print2&PARAMS_ 4245438673809185985 111 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 Memorandum To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: February 6, 2019 Re: February 12, 2019 City Council Consent Agenda Item - Planning Commission Appointment Planning Commission Vacancy. There is a vacancy on the Mound Planning Commission to fill out the remaining portion of Phil Velsor's term who was elected to the City Council. This term expires on December 31, 2020. Summary of Planning Commission Interview. The Planning Commission, as part of Tuesday, February 5, regular meeting, interviewed Andrew Heal for the vacant position on the Planning Commission. A public notice was prepared and posted on the City Hall bulletin board by the City Clerk so that the City Council, including a quorum of body, could attend the February 5th Planning Commission meeting to listen to the interview and the Commission's discussion and recommendation. City Council member Larson was present for the candidate interview. Applicant Materials. The Applicant Information Form for the candidate interviewed was previously provided to the City Council under separate cover and was not included in the agenda packet for the February 12th meeting as some of the information is not public. City Council members are respectfully requested to turn in the application materials to Staff following appointment of the new Planning Commissioner. Planning Commission Candidate Voting and Recommendation. Following the completion of the candidate interview, a written ballot method of voting was used by the Planning Commission which yielded a unanimous vote to recommend appointment of Mr. Heal to the Planning Commission to fill the remaining portion of Mr. Velsor's term. Excerpts from the February 5th Planning Commission meeting minutes (draft) have been included. -233- MINUTE EXCERPTS - DRAFT Ila I -MF FEBRUARY 5, 2019 Chair Penner called the meeting to order at 7:00 p.m. ROLL CALL Members present: Chair Cindy Penner; Commissioners Kevin Castellano, David Goode, Jake Saystrom, and Councilmember Sherrie Pugh. Absent: Jason Baker, David Pelka, and Jameson Smieja. Staff present: Community Development Director Sarah Smith and Secretary Jill Norlander. Members of the public: Andrew Heal, 1821 Resthaven Rd; Paul Larson, 5713 Lynwood Blvd; Dan Meuwissen, 17300 14th Ave N, Plymouth. PLANNING COMMISSION CANDIDATE INTERVIEW Candidate Andrew Heal has lived in Mound for about 4 months, coming from 15 years in Plymouth. Saystrom asked if there is no clear answer in terms of rules or standards, how he would collect the input in the audience and make a decision. He is currently Director of Program Management for United Health Care. He does a lot of negotiations for a good/fair deal. Found that data will drive the conversation. if there was no clear defined line, Heal would probably fall on the side of the citizen because those are the people that are paying our taxes. Penner asked what he envisioned the task of the Planning Commission. Heal has lived in 6 different states. He has helped others on committees. The functions are dependent on how the committee is set up and its bylaws, and the authority given to the committee by the bylaws. Goode asked if he had other responsibilities that might interfere with his ability to serve. Heal replied that he has very little travel with his job and no restrictions with United Health Care. Pugh — health deals with well-being of the community. What should the balance be. Heal stated that one of the reasons they came to Mound because of small town environment; also opportunities for economic growth. We have the ability to grow the city and provide a strong tax base and maintain the small town feel. Keep the parks. They are an important part of what we do here and attract good quality residents. Keep a balance. Mr. Heal expressed appreciation for the opportunity. He tries to build bridges where he works and looks forward to working with the committee. Heal feels that he brings a unique experience set. -234- Planning Commission Minutes - Draft February 5, 2019 Pugh asked how he will learn more about the city. Heal said that the key was to get involved: attend the breakfasts, attend a local church, local activities and city council meetings to gain an understanding of what's going on in the local community and businesses. Ballots were taken and approval was unanimous. -235- 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 Memorandum To: Honorable Mayor and City Council From: Sarah Smith, Community Development Director Date: February 6, 2019 Re: February 12, 2019 City Council Consent Agenda Item — Resolution Approving the Restoration Agreement Relating to Hazardous Conditions at 5862 Bartlett Boulevard Background. For review and consideration by the City Council, a resolution has been prepared to approve a Restoration Agreement related to hazardous conditions at 5862 Bartlett Boulevard. The Restoration Agreement ("Agreement") was prepared by the City Attorney and requires approval and execution by the City of Mound and Steven Roxberg, the property owner. Members are advised that the Agreement was signed by the property owner. The Agreement requires a field inspection of the property by the Building Official in advance of February 15, 2019 to confirm the vacant structure is secure and requires the property owner to satisfactorily resolve identified deficiencies on the property by completing the list of interior and exterior repairs included on Exhibit B and Exhibit C of the Agreement by July 15, 2019. The Agreement also provides for right of entry to the City for purpose of completing the interior and exterior inspections. In the event the property owner does not address the conditions by this date, the City of Mound will proceed with a hazardous property action to abate the conditions as authorized by Minnesota Statutes, section 463.151. The Agreement may be recorded against the property in the land records of Hennepin County and runs with the land. The Agreement is binding upon the current and future property owners. Recommendation. Staff recommends Council approval of the resolution approving the Restoration Agreement. -236- RESOLUTION APPROVING RESTORATION AGREEMENT WITH RESPECT TO THE HAZARDOUS PROPERTY EXISTING AT 5862 BARTLETT BOULEVARD, IN THE CITY OF MOUND, MINNESOTA 55364 WHEREAS, the property located at 5862 Bartlett Boulevard, Mound, Minnesota, legally described as Lot 32, Auditor's Subdivision No. 168, according to the recorded plat thereof, and situated in Hennepin County, Minnesota contains a single-family dwelling (the "Subject Property"); and WHEREAS, Steven Roxberg ("Owner") is the owner of the Subject Property; and WHEREAS, the Subject Property is currently unoccupied; and WHEREAS, on December 9, 2015, the City issued a roofing permit to the Owner; and WHEREAS, between June 2016 and June 2018, the City Building Official has visited the Subject Property on several occasions pursuant to an open permit and observed work being done without a permit and several exterior code violations; and WHEREAS, on June 18, 2018, the City Building Official sent a letter to the Owner requesting an inspection; and WHEREAS, the Owner did not respond to the June 18, 2018 letter; and WHEREAS, the City Building Official applied for and obtained an administrative search warrant for the Subject Property which he executed on October 5, 2018; and WHEREAS, during the October 5, 2018 inspection, the City Building Official observed numerous violations of City Ordinance including construction materials stored outside, structural defects existing on the dwelling, holes in the exterior walls of the dwelling, a deteriorated porch, windows in poor condition and not weather tight, accumulation of garbage throughout, rotten wooden stairs, water damage on the ceilings, and cracks on the ceiling and walls, all of which he detailed in a report; and WHEREAS, the City Building Official determined the building is hazardous pursuant to Minnesota Statutes Section 463.15, Subdivision 2; and WHEREAS, the City Building Official sent a letter to the Owner communicating his findings from the October 5, 2018 inspection on November 1, 2018 ("November 1, 2018 Letter") and required the Owner to contact the City or make the necessary repairs by November 8, 2018; and 5541941 LBK MU200-203 -237- WHEREAS, the Owner responded to the November 1, 2418 Letter and seeks to rehabilitate the Property; and WHEREAS, the Owner has signed a Restoration Agreement, attached hereto as Exhibit A, that will allow the Owner to rehabilitate the Property; and WHEREAS, the City consents to the rehabilitation of the Property without pursuing court action on this matter subject to the terms of the Restoration Agreement; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mound, Minnesota as follows: The Restoration Agreement is approved. 2. The City Attorney and City staff are authorized to take all necessary legal steps to secure compliance with the Restoration Agreement. 3. The Mayor and City Manager are authorized to execute a release of the Restoration Agreement at the request of the City Attorney and City staff under the terms outlined in the Restoration Agreement providing for such a release. 4. The City Attorney and City staff are authorized to carry out the intent of this resolution. Adopted by the City Council this day of February, 2019. ATTEST: Catherine Pausche, Clerk Raymond J. Salazar, Mayor 2 554194v1 LBK MU200-203 -238- 554194vl LBK MU200-203 EXHIBIT A TO RESOLUTION (Restoration Agreement) [Attached hereto] A-] -239- This Restoration Agreement (the "Agreement") is entered into as of this _ day of , 2019, by and between the city of Mound, a Minnesota municipal corporation (the "City"), and Steven Roxberg, a single person (the "Owner"). The City and the Owner shall be referred to collectively herein as the "Parties." WHEREAS, the Owner is fee owner of certain real property located at 5862 Bartlett Boulevard in the city of Mound, Hennepin County, Minnesota and legally described on the attached Exhibit A (the "Property"); and WHEREAS, the Property contains, in part, a single-family residential dwelling with a detached garage (collectively, the "Dwelling"); and WHEREAS, on October 5, 2018, pursuant to an administrative search warrant, a physical inspection of the Property and the Dwelling's interior was conducted by the City's building official and the following conditions were observed: construction materials stored outside, structural defects existing on the Dwelling, holes in the exterior walls of the Dwelling, a deteriorated porch, windows in poor condition and not weather tight, accumulation of garbage throughout the Dwelling, rotten wooden stairs, water damage on the ceilings, and cracks on the ceiling and walls; and WHEREAS, based on the conditions discovered during the aforementioned inspections, the City Building Official has determined that (1) the Dwelling and Property are "hazardous," as defined by Minnesota Statutes, section 463.15, and (2) both the exterior and interior portions of the Property are in violation of numerous provisions of the Mound City Code (the "City Code"); and WHEREAS, pursuant to Minnesota Statutes, chapter 463, the City is authorized to initiate formal legal proceedings to require that the Owner abate the Property's hazardous and unsafe conditions and, in the event that the Owner fails to do so, the City is further provided with the statutory authority to facilitate said abatement on its own and assess the Property for the cost thereof; and 1 551740v2 LBK MU200-203 -240- WHEREAS, by entering into this Agreement, the Parties wish to jointly facilitate the abatement of the Property's hazardous conditions and avoid formal legal proceedings, as authorized by Minnesota Statutes, section 463.151. NOW, THEREFORE, in consideration of the mutual covenants and promises set forth in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the Parties, the Parties hereby agree as follows: 1. Recitals. The Parries agree that the foregoing Recitals are true and correct and are fully incorporated into this Agreement. 2. The Property. The Parties agree and acknowledge that based on the present condition of the Property and the Dwelling, the City alleges that it violates numerous provisions of the City Code and is hazardous, as that term is defined by Minnesota Statutes Section 463.15. The Owner represents that he owns the Property and that he has the authority to enter into this Agreement. 3. Abatement of Exterior Violations. a. Completed Work. The Owner represents that in December 2018 he took several steps to remove several exterior violations observed during the October 5, 2018 inspection, specifically, the Owner removed all exterior debris from the Property, closed or secured all openings to the Dwelling, and covered or repaired all broken glass (hereinafter, "Completed Work"). The Owner hereby authorizes the City to inspect the Property's exterior on or before February 15, 2019 to confirm that the Owner performed the Completed Work. If the Owner did not perform the Completed Work as represented, the Owner agrees to perform the Completed Work by February 15, 2019 and allow the City access to confirm performance on or before March 1, 2019. b. Exterior Work. The Owner, at his own cost and expense, agrees to undertake all work necessary to abate the remaining violations related to the Property's exterior (the "Exterior Work") on or before July 15, 2019. The Exterior Work is described and itemized in the attached Exhibit B. The Owner hereby authorizes the City to inspect the Property on or before July 15, 2019 to ensure that the Exterior Work has been completed. 4. Abatement of Interior Violations. The Owner, at his own cost and expense, agrees to undertake all work necessary to abate the violations related to the Property's interior (the "Interior Work") on or before July 15, 2019. The Interior Work is described and itemized in the attached Exhibit C. The Owner hereby authorizes the City to inspect the Property's interior on or before July 15, 2019 to ensure that all Interior Work has been completed. 5. Hazardous Building Action. By entering into this Agreement, the City agrees that it will not initiate formal legal proceedings in civil court against the Owner regarding the Property's allegedly hazardous condition, unless the Owner breaches any of the terms of this Agreement. 2 551740v2 LBK MU200-203 -241 - 6. Right of Entry. The Owner hereby grants to the City, and its agents, employees, contractors, and invitees, the right to enter upon the Property and the Dwelling contained thereon for the purpose of inspection as detailed in Paragraph 3 and 4 of this Agreement. 7. General Provisions. This Agreement represents the entire agreement between the Parties and supersedes in all respects all prior agreements of the Parties, whether written or otherwise, with respect to the Property and the Dwelling. No change, modification or waiver of any provisions of this Agreement will be binding unless it is in writing and signed by both Parties. This Agreement shall be construed according to the laws of the state of Minnesota. 8. Execution in Counterparts. This Agreement may be executed and delivered in multiple counterparts, each of which, when so delivered, shall be an original, but such counterparts shall together constitute but one and the same instrument and agreement. 9. Run with the Land. The provisions of this Agreement shall run with the land and be binding upon the Parties and their respective heirs, successors, and assigns. 10. Recording. The City may record this Agreement against the Property in the land records of Hennepin County. It is the intent of the Parties that this Agreement is in a form which is recordable among the land records and the Parties agree to make any changes to this Agreement as may be necessary to effectuate the recording and filing of this Agreement against the Property. 11. No Occupancy. The Property is presently unoccupied and the Owner agrees not to occupy the Property or otherwise allow occupancy until the Owner obtains a certificate of occupancy for the Dwelling. 12. Severability. If any term, provision, or condition contained in this Agreement shall, to any extent, be invalid or unenforceable, the remainder of this Agreement (or the application of such term, provision, or condition to persons or circumstances other than those in respect to which it is invalid or unenforceable) shall not be affected, and each term, provision, or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 13. Compliance with Laws and Regulations. In performing all obligations contained herein, the Parties must abide by all applicable federal, state, and local statutes, ordinances, rules, and regulations. 14. Permits. The Owner shall apply for all necessary permits from the City, if required, for any of the work necessary to abate the hazardous conditions or otherwise described in this Agreement. This Agreement is neither a substitute for, nor a waiver of, the City's permitting and inspection requirements. If the Owner meets the conditions to obtain permits, the City will not withhold or otherwise interfere with the Owner's ability to obtain permits. For any necessary permits issued by the City, the City will charge the normally applicable permitting fees as reflected in the City's Building Code Fee Schedule, which includes fees for building permits, inspections, and special investigations for work done without a permit. The City does not have outstanding fees related to permitting for the Property. Any future permitting fees for the Property will be charged in accordance with the City's Building Code Fee Schedule. 3 551744v2 LBK MU200-203 -242- 15. Termination of Agreement. This Agreement shall terminate upon the earlier date of either (a) the Owner's satisfactory completion of both the Exterior Work and the Interior Work, (b) if the Owner fails to perform the Completed Work, on March 1, 2019, or, (c) if the Owner fails to complete the Exterior Work or the Interior Work, on July 15, 2019. Upon termination of this Agreement based on (a) of this Paragraph, the City shall thereafter execute and deliver such documents, in recordable form, that are necessary to extinguish the rights hereunder. Upon termination of this Agreement based on (b) or (c) of this Paragraph, the City shall have the ability to pursue all available legal remedies with respect to the hazardous conditions on the Property including but not limited to seeking a court order to demolish the dwelling. 16. Attorney Representation. The Parties acknowledge that they have been represented by counsel in connection with the execution of this Agreement and intend that no rules construing provisions of this Agreement against the position of the drafter shall be applied. The Parties further represent and declare that in executing this document they have relied solely upon their own judgment, belief and knowledge, or the advice and recommendation of their own independently selected counsel, and that they have not been influenced to any extent whatsoever in executing this document by any representations or statements except those expressly contained or referred to in this Agreement. [SIGNATURE PAGES FOLLOW) 4 551740v2 LBK MU200-203 -243- IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed in their names and on their behalf on or as of the dates indicated herein. Raymond J. Salazar, Mayor Eric Hoversten, City Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _ day of , 2019, by Ray Salazar and Eric Hoversten, the mayor and city manager, respectively, of the city of Mound, a Minnesota municipal corporation, on behalf of the city. Notary Public 5 551740v2 LBK MU200-203 -244- i wrp] ► By: _ Steven Rax r STATE OF MINNESOTA ) )Ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this 6�hdday of 'Fe b r.A-�►�, 2019, by Steven Roxberg, a single person. of ublic THIS INSTRUMENT DRAFTED BY: Kennedy & Graven, Chartered Wil�iarn Kent Davies 470 U.S. Bank Plaza Notary Public Minnesota 200 South Sixth Street ConnJm,,n expires January 31,1020 Minneapolis, MN 55402 (612)337-9300 551740v2 LBK MU200-203 -245- B Legal Description of the Property Lot 32, Auditor's Subdivision No. 168, according to the recorded plat thereof, and situated in Hennepin County, Minnesota A-1 551740v2 LBK MU200-203 -246- EXHIBIT B The Exterior Work shall consist of completing all of the following: 1. Remove from the Property all accumulation of junk and debris, including construction materials, wood piles, and garbage; 2. Remove the collapsed deck attached to the Dwelling; 3. Complete demolition of the north addition on the Dwelling; 4. Repair or replace windows and siding on the Dwelling; 5. Repair all holes, breaks, and loose or rotting materials on exterior walls of the Dwelling; 6. Eliminate all peeling, flaking, and chipped paint from the Dwelling and repaint all exterior surfaces; and B-1 55174M LBK MU200-203 -247- The Interior Work shall consist of completing all of the following: 1. Install an operating HVAC system and functioning water service; 2. Eliminate all peeling, flaking, and chipped paint from the Dwelling and repaint all interior surfaces; 3. Remove all rubbish or garbage from the interior of the Dwelling; 4. Repair open walls and damaged ceilings within the Dwelling in accordance with the City Code and the Minnesota State Building Code; 5. Repair or replace rotten wood on stairs in the Dwelling; and 6. Remove or remedy all other City Code violations in the Dwelling. C-1 551740v2 LBK MU200-203 -248- Executive Summary TO: Honorable Mayor and City Council FROM: Sarah Smith, Community Development Director DATE: February 6, 2019 PLANNING CASE NO. 18-19 SUBJECT: Variance APPLICANT: Richard and Mary Ann Hascal) LOCATION: 4869 Bartlett Boulevard MEETING DATE: February 12, 2019 COMPREHENSIVE PLAN: Low Density Residential ZONING: R-1 Single Family Residential Background and Information The property owners/applicants, Richard and Mary Ann Hascall have submitted a variance application requesting approval for a reduced front setback for a 1 -story garage/house addition for the existing, single-family home at 4869 Bartlett Boulevard. The existing lot of record, totaling 13,074 square feet, has improved road frontage on Bartlett Boulevard on the north side, while on the south side the property has frontage on Lake Minnnetonka and wetlands. The property, which is legally described as Lot 2, Block 1, SETON VIEW, Hennepin County, Minnesota, is long and linear in shape and the grade slopes downward from the road to the lake/wetlands. Per Hennepin County information, the house was constructed in 1993 and the present owners/applicants purchased the property in January, 2013. Per code, a front setback of 30 feet is required for the subject property. The requested variance, if approved, would allow a front setback of 18.6 feet for the proposed addition on the north side. Planning Commission Review and Recommendation The Planning Commission reviewed this case at their February 5th meeting. Draft minutes from the meeting have been prepared for your review. Dan Meuwissen, builder/contractor on behalf of the owners/applicants. There were no persons present at the meeting for the variance request. It was noted that information from the applicant indicated they had visited with their neighbors and no objections were raised. No concerns were identified by the Planning Commission during its discussion of the variance request. The Planning Commission unanimously recommended approval of the variance with the conditions and findings as proposed by Staff. Given Staff and the Planning Commission recommendation for approval, the attached resolution has been prepared for City Council consideration/action. Additional Information • A proposed modification to Condition No. 7 in the recommendation included in the Planning Report was made in the draft resolution to remove the last sentence as it is previously mentioned in Condition No. 6. The change was shown in strike-out format in the draft resolution but will not be included in the official resolution. • The Planning Case No. for the requested variance is 18-19 and was incorrectly referenced as Planning Case No. 18-18 in the Planning Report. • Abutting property owners of the subject site, per Hennepin County tax records, were mailed a letter on February 6, 2019 to inform them of the City Council's consideration of the variance application at its February 12th meeting. RESOLUTION NO. 19 - RESOLUTION APPROVING VARIANCE FOR 4869 BARTLETT BOULEVARD PLANNING CASE NO. 18-18 WHEREAS, the property owners/applicants, Richard and Mary Ann Hascall submitted a variance application requesting approval for a reduced front setback for a 1 -story garage/house addition for the existing, single-family home at 4869 Bartlett Boulevard; and WHEREAS, the existing lot of record, totaling 13,074 square feet, has improved road frontage on Bartlett Boulevard on the north side, while on the south side the property has frontage on Lake Minnnetonka and wetlands; and WHEREAS, the property, which is legally described as Lot 2, Block 1, SETON VIEW, Hennepin County, Minnesota, is long and linear in shape and the grade slopes downward from the road to the lake/wetlands; and WHEREAS, per Hennepin County information, the house was constructed in 1993 and the present owners/applicants purchased the property in January, 2013. Per code, a front setback of 30 feet is required for the subject property. The requested variance, if approved, would allow a front setback of 18.6 feet for the proposed addition on the north side; and WHEREAS, the property is located in the R-1 single-family residential zoning district; and WHEREAS, City Code Section 129-39 (a) outlines the criteria for granting variances which is provided below: (a) Criteria. A variance to the provisions of this chapter may be granted, but is not mandated, to provide relief to the landowner in those zones where this chapter imposes practical difficulties to the property owner in the use of the owner's land. No use variances may be granted. A variance may be granted only in the event that the following circumstances exist: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 129-2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. (3) The variance requested is the minimum variance which would alleviate the practical difficulty. -251 - (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. ; and WHEREAS, according to City Code Sec. 129-2, "Practical Difficulties" is defined as follows: Practical Difficulties, as used in conjunction with a variance, means that: (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. ; and WHEREAS, details regarding the requested variance for the proposed project are contained in the Planning Commission report for the February 5, 2019 meeting and the submitted application and supporting materials from the applicant; and WHEREAS, Staff recommended approval of the variance subject to conditions; and WHEREAS, the variance was reviewed by the Planning Commission at its February 5, 2019 meeting; and WHEREAS, the Planning Commission recommended Council approval of the variance as recommended by Staff; and WHEREAS, the City Council reviewed the variance request at its February 12, 2019 meeting and determined that approval would allow the property to be used in a reasonable manner; and WHEREAS, with the City's 60 -day extension for action on the variance application that was executed on January 30, 2019, the City's current deadline for approval or denial of the variance request is in or around April 4, 2019. Therefore, the City Council's decision on the application was made within the timelines included in Minnesota Statutes 15.99; and -252- WHEREAS, in granting approval of the variance, the City Council makes the following findings of fact: While the proposed addition will be located 18.6 feet from the front property line, it will be located approximately 33 feet from the south curb line of Bartlett Boulevard. 2. The proposed addition project is conforming to side setbacks and hardcover. 3. The existing garage has limited space beyond the parking of personal vehicles. The proposed garage addition project allows for all season storage of personal vehicles, as well as provides space for interior storage of other items which is reasonable especially due to seasonal conditions. 4. Improved livability of the existing house is viewed as favorable. 5. Given the existing location of the home near the front and side setbacks, as well as the interior configuration of the home there is limited area for an addition of this type. 6. Criteria of City Code Sec. 129-39 for granting variances are met. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby approve the variance and does incorporate and restate the recitals set forth above and approve the variance to allow a garage/house addition project at 4869 Bartlett Boulevard for a reduced front setback for the property described in Exhibit A, with the following conditions: 1. Applicant shall be responsible for payment of all costs associated with the land use request. 2. No future approval of any development plans and/or building permits is included as part of this action in the event the variance is approved. 3. Applicant shall submit all required information upon submittal of the building permit application. 4. Applicant shall ensure that runoff from the roof does not drain on to neighboring properties. 5. Applicant shall be responsible for procurement of any and/or all local or public agency permits including, but not limited to, the submittal of all required information prior to building permit issuance. 6. The applicant shall be responsible for recording the resolution with Hennepin County unless the applicant requests the City record the resolution with the involved fees to be taken out of the submitted escrow. The applicant is advised that the resolution will not be released for recording until all conditions have been met. -253- 7. No building permit will be issued until evidence of recording of the resolution at Hennepin County is provided unless an escrow of sufficient amount is on file with the City. The appliGaRt may also diFeGt the Gity to FeGGrd the Feselution with the fees tG be taken out ef the esrarew. 8. Applicant is directed to contact the MCWD related to the applicable permits that may be needed to undertake the proposed project. Evidence from the MCWD in the form of a permit or waiver must be provided before release of any future building permit. 9. All new construction shall take place at or above the Regulatory Flood Protection Elevation (RFPE) or 3 feet above a wetland. 10. Post construction hardcover on the subject property shall not exceed 40 percent. BE IT FURTHER RESOLVED, by the City Council of the City of Mound, the City Council's approval of the request is based on information contained in the record including but not limited to, the applicant's request and submitted information, the Planning Report, and the Planning Commission's review and recommendation. Adopted by the City Council this 12th day of February, 2019. Attest: Catherine Pausche, Clerk _ Raymond J. Salazar, Mayor own Exhibit R (- to be inserted-) -255- MINUTES - DRAFT FEBRUARY •r 2019 Chair Penner called the meeting to order at 7:00 p.m. ROLL CALL Members present: Chair Cindy Penner; Commissioners Kevin Castellano, David Goode, Jake Saystrom, and Councilmember Sherrie Pugh. Absent: Jason Baker, David Pelka, and Jameson Smieja. Staff present: Community Development Director Sarah Smith and Secretary Jill Norlander. Members of the public: Andrew Heal, 1821 Resthaven Rd; Paul Larson, 5713 Lynwood Blvd; Dan Meuwissen, 17300 14th Ave N, Plymouth. BOARD OF APPEALS PC Case No. 18-19 Variance — Garage/House Addition 4869 Bartlett Boulevard Applicant: Richard and Mary Ann Hascall Smith introduced the variance request. The single -level house is on private lakeshore. Front setback required by code is 30 feet. The applicant wishes to add garage/house addition on the street side of the home 18.6 feet from the street side property line. Location and configuration of the home's interior make expansion in another location difficult. Staff recommends approval subject to conditions 1-10 in the planning report and findings of fact 1-6. Saystrom asked what what the fundamental basis was for the 30 foot setback. Smith indicated that it is standard setback for the R-1 district per city code. Smith confirmed that the eaves have a 2 -foot setback allowance. Pugh asked if there were comments by the neighbors. Smith confirmed that they were notified and there were no comments received. Pugh was also concerned about the visual impact on the neighbor's ability to see down the street when pulling out of their driveway. Smith said that there were no concerns expressed by Public Works, engineering, or the safety agencies. -256- Planning Commission Minutes - Draft February S, 2019 Daniel Meuwissen, 17300 14th Ave N, Plymouth, stated that the owners looked at similar properties, but were priced significantly higher. The Hascell's approached the neighbors on both sides and stated that they had no objections. The addition updates the front of the house as well as improved the livability of the home. MOTION by Goode to recommend approval subject to conditions and findings of fact as established by staff; seconded by Saystrom. MOTION carried unanimously. -257- TO• Planning Commission FROM: Sarah Smith, Community Development Director DATE: January 30, 2019 PLANNING CASE NO. 18-18 SUBJECT: Variance APPLICANT: Richard and Mary Ann Hascall LOCATION: 4869 Bartlett Boulevard MEETING DATE: February 5, 2019 COMPREHENSIVE PLAN: Low Density Residential ZONING: R-1 Single Family Residential BACKGROUND AND SITE INFORMATION The property owners/applicants, Richard and Mary Ann Hascall have submitted a variance application requesting approval for a reduced front setback for a 1 -story garage/house addition for the existing, single-family home at 4869 Bartlett Boulevard. The existing lot of record, totaling 13,074 square feet, has improved road frontage on Bartlett Boulevard on the north side, while on the south side the property has frontage on Lake Minnnetonka and wetlands. The property, which is legally described as Lot 2, Block 1, SETON VIEW, Hennepin County, Minnesota, is long and linear in shape and the grade slopes downward from the road to the fake/wetlands. Per Hennepin County information, the house was constructed in 1993 and the present owners/applicants purchased the property in January, 2013. Per code, a front setback of 30 feet is required for the subject property. The requested variance, if approved, would allow a front setback of 18.6 feet for the proposed addition on the north side. REVIEW PROCEDURE Variance City Code Section 129-39 (a) states that a variance may be granted to provide relief to a landowner where the application of the City Code imposes practical difficulty for the property owner. In evaluating the variance the City Council must consider whether: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 129-2. STAFF/CONSULTANT/AGENCY REVIEW Copies of the request and supporting materials were forwarded to involved City Departments, consultants and affected public agencies for review and comment. No significant issues or concerns were identified. The MCWD has provided comment that that proposed project will not require a permit from the MCWD as the size of additions do not trigger the erosion control rule, the work is being done outside of the floodplain, and does not propose any impacts to wetlands. 1. The requested variance, if approved, would allow a front setback of 18.6 feet for the proposed additions for the house which includes a garage addition in the front (north side) of the existing house and a new front entry. While the front setback of the proposed addition will be located 18. 6 feet from the front lot line, it will be located approximately 33 feet from the south curb line of Bartlett Boulevard. As part of the proposed addition project, an update/remodel of the existing house is also planned. 2. Per code, the minimum required side setbacks for the subject property are 6 feet and 10 feet as allowed for a "lot of record" with lot width between 40 feet and 79 feet. The side setback for the proposed addition project are conforming and shown at 11.7 feet on the west side and 10.2 feet on the east side. 3. Any change in the current driveway access, including location or design, requires approval by the City of Mound related to applicable permitting and code requirements (i.e., minimum and maximum required width, 1 -foot side setbacks, hard surface requirements, etc.). Based on the submitted survey, the existing access abutting Bartlett Boulevard is not changing. 4. Proposed hardcover on the property was shown as 29.2 -feet which is under the 40 percent maximum allowed hardcover for a "lot of record" but has not been field verified due to seasonal conditions. Post construction hardcover on the subject site must be at or below the 40 percent allowance. 5. The proposed variance is to accommodate a garage addition that is 12 feet in depth and 21.9 feet wide. The garage addition is intended for storage of lawn and garden items like snowblowers, lawn mowers, bicycles, etc. As shown in the attached survey and building plans, the existing garage does not have much space other than for vehicles. In addition, there is not much room to expand the garage to either side lot line given that the structure is nearly at the setbacks. -259- In recommending approval of the requested variance, Staff offers the following findings of fact: 1. While the proposed addition will be located 18.6 feet from the front property line, it will be located approximately 33 feet from the south curb line of Bartlett Boulevard. 2. The proposed addition project is conforming to side setbacks and hardcover. 3. The existing garage has limited space beyond the parking of personal vehicles. The proposed garage addition project allows for all season storage of personal vehicles, as well as provides space for interior storage of other items which is reasonable especially due to seasonal conditions. 4. Improved livability of the existing house is viewed as favorable. 5. Given the existing location of the home near the front and side setbacks, as well as the interior configuration of the home there is limited area for an addition of this type. 6. Criteria of City Code Sec. 129-39 for granting variances are met. CITY COUNCIL REVIEW In the event recommendations are received from the Planning Commission at its February Y meeting, it is anticipated that the application will be forwarded to the City Council for consideration at an upcoming meeting. At this time, possible dates are February 12, 2019 at 7:00 p.m. or February 26, 2019 at 7:00 p.m. 2415 Wilshire 5,ouievard, Mound, MN 55364 phone 352-472-,0600 FAX, 952-472-0620 lone Application Fee and Escrow Depositrequired at time of appiicAovje Case No. Planning Commission Date t4 City Council Date Please. yp or ILr!nt iegibly SUBJECT Address,,�� �� � � V b - PROPERTY Lot_ LEGAL DESC. Subdivision PID # -Zoning: R1 RIA R2 R3 B! 82 83 (Circle one) Email PROPERTY OWNER Phone Homej6-1-% -7 9ra � J ek-6 Fax APPLICANT Name Email (IF OTHER THAN OWNER) Phone Horne_­_­Work�—Fax- 1, Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property? Yes ( ) No (/). if yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. (sow, n�imber of stories, type of use, etc.)-. 2. Ue—ta—iled description of PrOp�Sed co�s�feratioWC R, AI)6�t�� Variance information (1119/2018) Page 4 of 6 izo Ai r &,Jh mtec&-L Jhres VWCOVA& I CAT,-)-eU4We.& M� Case No. 3. Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is located? Yes (/) No ( ), If no, specify each non -conforming use (describe reason for variance request, i.e. setback, lot area, etc.): SETBACKS: Front Yard: Side Yard: Side Yard: Rear Yard: REQUIRED (NSEW? (NSEW) (NSEW) ft. (NSEW) ft, Lakeside: ( N S E W ) 0 ft, I . . : (NSEW) ft. Street Frontage - REQUESTED VARIANCE (or existing) ft ft AO -4 e- ft. ft % Lot Size, Saf��'?sq ft sq ft sq ft Hardcover- _34A-71_sq ft 8 (L�_sq ft 4. Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes (n No ( ), If no, specify each non -conforming use: 5. Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? 4too, narrow ( )topography ( )$oil ( )too small ( ) drainage (01 existing situation (Y) too shallow ( )shape () other: specify Please describe: Lao ks 4i'r --tibo mA� —1.0 P �-iv e- -� cA4 A - Variance Infbrmation (111912018) Page 5 of 6 MTS Case No.'Pq 6. Was the practical difficulty described above created by the action of anyone having property interests in the land after the zoning ordinance was adopted (1982)? Yes (4, No (). If yes, explain: Lq�('AJXL I)WVCP— 8Q4*&t 6US6 f 7. Was the practical difficulty created by any other human -made change, such as the relocation of a road? Yes No If yes, explain; i I tiso Rz t4)j_?e_ Utr Bq snmec'."e_ , 8. Are the conditions of practical difficulty for which you request a variance peculiar only to the property described in this petition? Yes No (/), if no, list some other properties which are similarly affected? � & ( 91J-� O'j . Vke"�L AAiAhmjyv\_.1 r�qpqCjb A4�Pt Odi (,J�LL Qf- I(Je-6t.1 do)LJLEri 9. Comments: /7105r :�013UAAKA! dPWIAM16-�L6�e4--Ym f -I' C A d, -J -16 e, L(Vi�JCI- A 2&S 1-44qet- V &, i tj ova e OAC t Leg&g' f ver�e' 9�1r-SS L 6 EAL araur--Tr A- VAlu'Agee, o&f i4ao hoiA-e, -kf- eve- ffe l,certify that all of the above statements and the statements contained in any required papers or plans to be submitted herewith are true and accurate. I acknowiedge that I have read all of the variance information provided, I consent to the entry in or upon the premises described in this application by any authorized official of the City of Mound for the purpose of inspecting, or of posting, maintaining and removing such notices as may be required by law. nature Applicant's Signatu Date Variance Informaflon (1!1912048} Page 6 of 6 - 263 - Sarah Smith From: RICHARD HASCALL <richardhasca11@comcast.net> Sent: Friday, December 7, 2098 10:05 AM To: Sarah Smith Subject: Variance Request Narrative Mary Ann & I purchased our first lake home in Mound, a (2) story home, in 1987. We purchased this one-story home in 2013 at 4869 Bartlett Blvd as our retirement home. Mary Ann has had numerous knee & back surgeries. My knees are shot. We need a one-story home! We kept looking the past (6) years for a little different home with better lakeshore, a newer style home, & more garage space. Most suburban lake homes built today have home features to accommodate contemporary lake living with a larger kitchen, a larger front entry way, & more garage space for indoor storage of garbage cans, lawn mowers, kayaks, snow blowers, bikes, jet skis & trailer, ladders, & cars. We were unsuccessful in finding another home on Lake Minnetonka, in our price range, & that better fits our needs. Building a garage at the rear of the home is not an option. Building a 3rd garage stall to attach to the west side of the existing garage would require moving the front entry to the west side of the house. - 264 - Aesthetics, ergonomics, & hard cover would all be issues as well as requiring variances to accommodate. Through our design process, we have concluded that our best option is the plans as submitted and the request of you to approve the variance required to build as drawn. The proposed addition would be 36 feet from the curb. The addition would conform to the look of the neighborhood. Our neighbors on either side have no objection to this addition. Mary Ann & I have enjoyed the Mound/Lake Minnetonka area since 1978 & wish this home to be our retirement home. We hope that our request for a variance will be approved! -295- X 943.9. X944.3 ,t a INSTALL Stir--,, V fENC£/B!O ROLL 8rse0t' X and ot1itY Cos" ,' i pT6;na9e j pm � sn 'BenCh� Pip", Cf iF� 9 01 2 0 0 SED- 8 ADDI77 N 945.2 INSTALL SILT- FENCE/Bt0 ROLL 10.0 Advance Surveying & Engineering, Co. 17917 HWW7 Minneloul. 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R 'G�f�`i� 1N6 <�1C�1E-1'�fiCct a e; a -271 - J®�LAGE Ngtt 00 „-„ •ISLAND PARK• 4843 Manchester Road, Mound, MN 55364 February 5, 2019 Dear Mayor Salazar and Members of the City Council, We are the Island Park Village Hall Preservation Society and we are looking forward to the February 12th council meeting. We are an ambitious group who have made great strides in working towards renovating historic Island Park Village Hall back to the charming community hub it once was. We had been working with the prior council and are now hoping to get to know our new council to continue moving forward towards a conveyance agreement. We have attached a lot of information for those unfamiliar with our project to hopefully cover some questions you may have. We have been working tirelessly so that we can achieve this without taxpayer dollars. Our previous request was for the city to only pay for the asbestos abatement. After that, part of the expenses will be paid for with donations we are collecting from our "island angels". For the larger portion of the expenses we plan to obtain grants. Our incredibly exciting news we are thrilled to share with you is that after spending close to Zoo hours consulting with the State Historic Preservation Office, historical architects, and grant writers, and after submitting a 38 -page nomination, we have been accepted into the National Historic Registry if we choose to be! Having a building on the National Historic Registry opens us up to many grants. We have been informed that we will be eligible for many of them both because the building was built by the WPA (Works Progress Administration) and because of its unusual architecture and building techniques. We hope you share our enthusiasm and we look forward to worldng with you. Sincerely, Holly Thumann of the The Island Park Village Hall Preservation Society Candy Anderson Skip Johnson Claudia Lacey Holly Schlueter Bart Skeie Karla Skeie Holly Thumann -275- J®y� NGE N,Qt< 00 •ISLAND PARK• 4843 Manchester Road, Mound, MN 55364 Page 3-4 Organization Narrative Prepared for the City Manager Comments from Residents from an Online Public Survey 6 Congratulatory Letter from the MN State Historic Preservation Office regarding approval of National Historic Registry Listing Option 7-19 Excerpt (pages 5-17) from the National Historic Registry Nomination that Provides the History and Significance of the Building Island Park Village Hall Preservation Society Organization Narrative The Island Park Village Hall Preservation Society has been established with the state of Minnesota's Secretary of State as a nonprofit corporation. It was organized for the purpose of remodeling the Island Park Village Hall to make it the community hub it once was, as it was intended. The mission of the Island Park Village Hall Preservation Society is to update and revitalize the Island Park Village Hall, while preserving the rich history and unique design of the building. Once it is renovated, the society will operate the building as an event venue and community gathering space as it was in years past. A focus of our mission is to offer this space to build relationships between life long island residents and those who have moved to the area more recently. The addition of this incredibly versatile building will help build a more connected community. The Island Park Village Hall Preservation Society has been incorporated as a 501(c)3 nonprofit organization through the state of Minnesota. The society will utilize volunteers and it will be headed by Skip Johnson, Claudia Lacy, Holly Schluter, Bart Skeie, Karla Skeie, and Holly Thumann. The board who will oversee the management of the Island Park Village Hall Preservation Society, is made up of members whose collective skill set encompasses the skills vital to this organization. We have a member who has served in an elected municipal position, a professional nonprofit fundraiser, and three of the members own and operate small businesses. All current members are -277- lifelong residents of Mound or have lived here for over 30 years and are incredibly dedicated to this community. We have donors who have already offered generous contributions, and some have offered them annually for the next five years. Donations are being accepted now that we are incorporated and have the necessary account established. a As we have been spreading the word about our mission, we have been met with only enthusiasm and excitement thus far. People are both excited about the possibility of this usable rental space and about having an eye sore area that has been neglected for decades turned into an incredible community asset. We have been contacting those who live closest to the site to find out what concerns they might have about events held there, parking, how they would like to use the building, etc. Of the 22 lots nearest the site, those circling Swenson Park, and all homes within 350 feet of the site, we still have 19 homes to contact, but we still have not found one person opposed to this project. EWE We purchased a survey membership and asked residents to submit their feedback. In addition to answering our questions, these are the comments we received with the first survey round regarding the interest and priorities of residents and what changes they would like to see. As a volunteer for the Westonka Historical Society, I am very proud of your efforts to save and repurpose this building. Great job! Keep up the great work! Please contact me about adding a piece in an upcoming WHS newsletter about the building. WHS features a city in each newsletter (the next issue highlights Navarre) and I would like to include a piece about the building in the newsletter that features the Mound area. We could feature Island Park history. Liz Vandam vandam5@aol.com • None. Just keep it original. • Stock cupboards with real dishes and silverware, install an industrial dishwasher so people could rent the place for dining events without throwing out paper/plastic and have an upscale feel with actual dishes. People could order catering services or bring their own food/do potlucks, but they could use the dining facilities on site and clean up after use (otherwise pay a cleaning fee and hire a crew). • Better handicap access • 1 would like to look the same as it did when I was a kid. So I don't want many changes • Renovate in the style it was built. • Wood floors • Clean up the appearance • Thank -you for making this project important. I recognize the effort involved. • Just keep me informed on ways I can help. • This would be a great place to have family or group events. It would be nice to have dining options (not necessarily a kitchen, but tables/chairs and a bar for people to bring their own beverages and host events without going broke). I think it could be an extension/replacement of Islanders' living rooms to host the events they don't have room for: Graduations, birthdays, retirements, anniversaries, book clubs, collector/trading events, baby showers, athletic team meetings, community ed. classes, direct sales parties, art expos, toastmasters, wine tastings, crafting, reward ceremonies, etc. Our family moved here from Europe where community spaces like this are commonplace, but we have not yet seen a place like this here, one that is multipurpose and not affiliated with a church or veterans group. • I'm glad this is happening. It's sad that the city allowed this building to deteriorate. • This is great! • Restore it to its former beauty, adding green space around it. It would help the whole neighborhood. • Curb appeal • Modern facilities, handicap accessible, classic restoration. • Suitable bathrooms when holding bigger events. • Thank you for working on thisH Such a valuable part of our community. -279- Property Evaluation for Island Park Village Hall Ms. Thumann, Staff at the Minnesota State Historic Preservation Office (SHPO) completed review of the property evaluation for the Island Park Village Hall, Mound, Hennepin County. Based on the information provided, we are pleased to say the property appears eligible for listing in the National Register of Historic Places. We suggest the nomination documentation explore the building's significance under Criterion A in the areas of Politics/Government and Entertainment/Recreation. The suggested period of significance in 1936 to 1960. Because the building was funded and constructed with the WPA it could be eligible under the Multiple Property Documentation Form Federal Relief Construction in Minnesota 1933-1941. The appropriate associated property type is Government Buildings: Municipal Buildings. We noted, during our reading, that the building is currently owned by a public entity, the City of Mound. Because the property is owned by an eligible applicant (a non-profit, educational, or public entity) there may be Minnesota Historical and Cultural Heritage Grants that can be used to fund a nomination. The grant would allow the City, or the Island Park Village Hall Preservation Society, on behalf of the City, to pay a consultant to complete the nomination documentation. The current document is well written and we are impressed by the depth of the research and understanding of the principles of the National Register program. We would be more than happy to continue working with the Society directly to complete this project. However, like all technical undertakings, it can often be beneficial to hire a professional. Nominations are rigorous and technical documents. We encourage all eligible applicants to consider utilizing the grant program to hire a historian or architectural historian. For questions about grants, please contact Melinda Hutchinson at Melinda,Huthins, �mnhs.org or 651-259-3459 or John Fulton at john.Fultn@h__ ori or 6S 1-259-3467. Additional information is also available on the Grant Office website htt : �Iega�y.mnhs.org/ cymnhs.or rants. If you choose to proceed without a grant I will be happy to forward you full and detailed comments on the documentation itself. If you have any question please don't hesitate to reach out. Congratulations! I look forward to working with you. Best, Ginny DEPARTMENT OF ADMINISTRATION STATE FIASTOMC PRESERVATION 4FPCE Ginny Way ( National Register Architectural Historian 50 Sherburne Avenue, Suite 203 Saint Paul, MN 55155 (651) 201-3293 ginny.way@state,mn.us United States Department of the Interior National Park Service 1 National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Hennepin, MN Name of Property County and State Narrative Description Introduction The Village Hall was built in 1936 and well represents the time period in which it was built. It has three sections of building which create a multi gabled roof. The walls appear to be lap siding from a distance, but that look was created by pouring the concrete wall in place using forms. The building has, figuratively and literally, weathered storms of great strength. A tornado demolished much of the area in 1965 and it cut across the island through the park adjacent to the property. The Village Hall, being built with concrete all the way to the roofline, survived the storm. The building in its entirety has a 3,320 square foot footprint. Walls that were poured in place, and windows that were cast in place, both add to its stability and durability. This building is an example of remarkable craftsmanship. The lap siding look of the poured concrete gives the building a historic, small town Americana character. This concrete method didn't become common until later in the 1960's and 1970's making this building even more significant with being decades ahead of this trend, built in 1936. Notable examples of this type of walls in Minnesota include the Abbey Church at St John's University in Collegeville, Minnesota, and the Peavey Plaza which is adjacent to Orchestra Hall in downtown Minneapolis. Site and Location The Island Park Village Hall is located at 4843 Manchester Road, on the island of Island Park, in Mound, Minnesota. It is owned by the city of Mound. The Village Hall sits on lots 1 - 6 of block 20 of the Wychwood Addition of the island. The city also owns six other blocks of land continuing from block 20. They include lots 19, 32, and 8 of the Wychwood addition, and lots 1, 13, and 14 of the Arden addition. The lot is one half acre (21,634 sq. ft.) and located in a middle class residential area just off Swenson Park. The site is 958 feet/292 meters above sea level. Section 8 page 5 SWIM United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property Exterior Hennepin, MN County and State The building has a simple multi -gabled roofline, but the roof pitch and the main entry, give it a grand appearance. The building consists of three sections, which also means three separate sections of roof. From the exterior, the three high windows look like clerestory windows, and somewhat function as clerestory windows, but are openings into an upstairs room. This room has shutters on the opposite side of it that open to overlook the large gathering room allowing natural light to carry through the front room and into the vaulted ceiling of the gathering room. The main part of the building that houses the cathedral ceiling gathering area, sits north to south with the main entrance on the north facade. The other two sections of building create an L shape that abuts the west wall of the main building and extends out 37 feet to the west, then turns and extends 31 feet, 8 inches north to form the third wall segment of the building facade. There is one vented cupola that sits at the peak of the roof of the main, largest section of building. The roof has three -tab asphalt shingles and did originally as well, as per original WPA building photos attached. The building has a hot -roof where ventilation is not required as the insulation is directly attached to the roof sheathing. The focal point of the building is a red brick arch which surrounds and emphasizes the main entrance. The brick arch was built in a stepped corbel fashion. The space within the arch is 66 inches wide. The are of the arch creates a semi -circle area below it, which originally had the words Island Park Village Hall 1936 painted in a black, calligraphical style font. Within the arch, below this semi -circle, is a large door with a narrow, vertical panel along its left side. Outside of the arched doorway are concrete pilasters that are 24 inches wide and flank each side of it. Farther out from the door yet, beyond these pilasters, are inverted window bays each measuring 20 inches wide and 3 feet tall. Extending out from the building front are concrete retaining walls with steel guardrails. The building is wrapped by a raised walkway with plain concrete walls featuring a curved projecting bay with concrete walking surface. This raised walkway sits 49 inches above ground (parking Section 8 page 6 United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Hennepin, MN Name of Property County and State lot) level and is accessed by the concrete steps that curve up the right (west) side of the raised walkway. As you look at the building, there is also a matching set of stairs curving up the left (east) side of the raised walkway, but they were closed off with steel pipe guardrails when that became the top of the ramp that was installed along the eastern edge of the building to comply with the Americans with Disabilities Act of 1990. The Village Hall exterior walls are constructed of vertical, steel re -enforced, poured in place concrete walls with a board formed concrete finish. The form work was made of horizontal wood boards with a 4 '/2 inch width. A gap of 1/2 inch was left between each board such that some of the liquid concrete oozed out between the boards. This creates the effect of the building having a horizontal lap siding exterior. The concrete walls were painted white, which was somewhat unusual. At that time, it was more common to leave concrete unpainted. With the advent of re -enforced concrete for exterior wall construction for public buildings, as opposed to brick masonry in the early 20th century, the treatment of the concrete finish became an important consideration. The Island Park Village Hall is an excellent early example of how utilitarian concrete surfaces were crafted to evoke traditional building materials. The window openings are part of the board formed concrete walls and feature chamfered lintels, jambs, and sills. Each window has a 45 -degree beveled or chamfered edge where the concrete exterior walls slant in to meet the cast in place divided light window frames. Each window is operable, steel framed, and divided into 6 panes. There are 17 window openings, seven on the east side, three on the west side, and seven on the front side facing north. The building has four entrances. Three of them face north along Manchester Road and one is on the east wall of the building. This east entrance is handicapped accessible. Of the three entrances on the front of the building, the door closest to the west wall is a garage door. The outside of the Village Hall has minimal landscaping with the south side of the building being a steep, wooded hillside and the other three sides surrounded by blacktop. The west side of the building has a sloped wooded hill which begins at the edge of this blacktop. Section 8 page 7 United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property Building Interior Hennepin, MN County and State The building and roof are supported by wood scissor trusses, wood purlins, and a wood roof deck which are all exposed and visible inside. The interior of the building has 13 rooms. The main level has an open floor plan including the large, vaulted ceiling gathering room, foyer, kitchen, pantry, and corner room with window. The upstairs has two rooms, one to the left of the top of the stairway and one to the right. The larger room to the left has three windows and interior shutters opening to overlook the gathering room. The smaller room to the right of the top of the stairs does not have windows. There are six rooms in the basement of the building. One of the rooms held the fuel oil tank and one of the rooms is the bathroom with two stalls. The interior walls have tongue and groove vertical and horizontal pine wood planking which alternate between 5 %" and 9 1/2" wide planks connected with v -groove joints. The upper two- thirds of the interior walls have vertical planks and the bottom third has horizontal planks. The floor of the main level and of the basement are concrete. The upper level floor is wood. Over the concrete floor of the main level is 9" asbestos composition floor the which will have to be replaced due to toxicity. Over the concrete in the basement is 12" asbestos composition floor the which will also have to be replaced. The building appears to have been originally heated with coal, and later updated to fuel oil forced air heat. Current Physical Condition Few rather minor changes have been made to the original construction. Of the three north facing entrances, there was a garage door in the middle section that housed a fire truck. That space was partially filled in with block leaving just openings for two windows and a door to the right of them. There was also an opening on the back south facing side that was filled in with block. Neither of the changes altered the spirit of the building design. Section 8 page 8 United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property Hennepin, MN County and State The Island Park Village Hall is still incredibly solid today. The walls are still straight and sturdy. There is no crumbling of the foundation and no sagging of the rooflines. The building exterior will just need tuck pointing to bring it back to original, historically accurate, condition. The semi -circle piece that originally had Island Park Village Hall 1936 painted in black has since been painted solid white. Once the building is updates, the lettering will be painted again to match the photos of the original building. Revitalization Plans The Island Park Village Hall Preservation Society formed and incorporated as a non-profit for the sole purpose of preserving this historical building and returning it to most of its original uses. While focusing on keeping the building historically accurate, the society realizes that some updates will have to be made to meet building codes and to ensure complete removal of any toxic asbestos and mold. Once the revitalization is complete, it will still be owned by the city of Mound but will be operated by the society to make it a community hub once again. Our mission is to create civic pride and build a more connected community giving residents opportunities to gather. This building will also bring lifelong residents together with those who moved here more recently. Some of the uses the building will be available for would be parties, gatherings, clubs, hobbies, community education activities, day camps, fund raisers, barbeques, and farmers' markets. Section 8 page 9 United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property 8. STATEMENT OF SIGNIFICANCE Hennepin, MN County and State Applicable National Register Criteria (Mark "x" in one or more boxes for the criteria qualifying the property for National Register listing.) A. Property is associated with events that have made a significant contribution to the broad patterns of our history. B. Property is associated with the lives of persons significant in our past. F-xl C. Property embodies the distinctive characteristics of a type, period, or method of construction or represents the work of a master, or possesses high artistic values, or represents a significant and distinguishable entity whose components lack individual distinction. D. Property has yielded, or is likely to yield, information important in prehistory or history. Criteria Considerations (Mark "x" in all the boxes that apply.) F-1 A. Owned by a religious institution or used for religious purposes B. Removed from its original location C. A birthplace or grave D. A cemetery ❑ E. A reconstructed building, object, or structure 1-1 F. A commemorative property F] G. Less than 50 years old or achieving significance within the past 50 years Section 8 page 10 United States Department of the Interior National Park Service/ National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property Areas of Significance • Community Planning and Development • Entertainment/Recreation • Politics/Government • Social History Hennepin, MN county and State Period(s) of Significance • 1924 —1960 — The village of Island Park was in existence. • 1936 —1960 — Island Park was governed at the Village Hall instead of from peoples' homes. • 1960 — 1980's — The Village Hall was used for meetings, clubs, polling, etc. Significant Dates: • 1936 — Project started • 1960 — Residents voted to disband the village of Island Park and become pati of Mound. Significant Person: • William Noble, Orson Noble — first purchased the island, making it "Nobles Island". • Carrington Phelps — Second owner of the island, would then became "Phelps Island" As it still is today. Cultural Affiliation: Architect/Builder: Built by WPA (Works Progress Administration) Section 8 page 11 W-10 United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property Narrative Statement of Significance Hennepin, MN County and State National Significance The Island Park Village Hall has national, state, and local significance, all for different reasons. It was a national program that made the building possible. It was built by the WPA, or Works Progress Administration, which was a policy that was part of President Franklin D. Roosevelt's New Deal. The WPA used government money to fund construction projects to provide employment and wages for Americans during the great depression. The WPA built bridges, schools, roads, airports, and buildings10. As controversial as the WPA was, it did transform much of our country's landscape. The National (now Reagan) Airport in Washington D.C., the LaGuardia Airport in New York, and the San Antonio River Walk in Texas, are all projects that were built by the WPA10, as was the Island Park Village Hall in Minnesota. Island Park was also nationally significant because it attracted many out of state residents as early as the mid -I 800's. Many came even from far southern states to escape their blazing summer temperatures. By the late 1800's, it was a busy fishing resort area with people "coming from far reaches of the state and actually the world". 1 State Significance The city of Mound has an interesting and enchanting history. Although Island Park wasn't purchased by an individual until 1856, its history started long before then. Some claim Lake Minnetonka was first discovered in 1822, by two 14 -year-old boys, Joseph Brown and William Snelling, however, this is a misnomer. The area was inhabited even thousands of years earlier after the last ice age around 8000 BCE. These early inhabitants ceased to exist by 1500 CE.4 By the 1700's, the area was inhabited by Mdewakanton Native Americans, who were part of the Dakota tribe. Historians state that the area around Lake Minnetonka has one of the largest concentrations of Indian mounds in the entire state of Minnesota.2 The city of Mound got its name from these Indian burial mounds and Island Park had at least thirteen of these mounds which were each up to five feet high and 25 feet in diameter.4 Section 8 page 12 United States Department of the Interior National Park Service 1 National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Hennepin, MN Name of Property County and State As early as the mid 1850's, Island Park and the Lake Minnetonka area had already become a regular vacation destination for people in other parts of Minnesota, especially for those from around Minneapolis and St. Paul. The Twin Cities are still the most populated cities in the state, and people still escape the city life for their lake homes on Lake Minnetonka, just as they did in the 1800's. The building is important to Minnesota's history because it helped to shape 13 different municipalities around Lake Minnetonka. Out of all 11,842 of Minnesota's lakes, Lake Minnetonka is the ninth largest lake of them all and is known by tourists from all over Minnesota and the Midwest. Island Park is the largest of the eighteen islands on Lake Minnetonka. The island has 546 acres of land and 5.75 miles of Lake Minnetonka's 125 total miles of Lakeshore. Local Significance This Island Park Village Hall has an eventful history. It has survived many changes starting out as an early fire station and town hall for a village of eight smaller communities where they would host all functions from court hearings to holiday parties; from political campaigns to wedding ceremonies and receptions. The history made within this very building has played a large role in shaping some of the surrounding cities that we have today. Island Park History William Noble was the man who first purchased the island from the government on May 27, 1856. The island was named Nobles Island. The man whom most historians agree was his brother, Orson Noble, then purchased the east half of the island. The brothers would later sell the island to Carrington Phelps, a Yale graduate and lawyer from St. Paul, in 1875.4 The island then became known as Phelps Island which is still the current name today. Mr. Phelps would keep the island as his own "wilderness park" and hunting preserve and keep its thick covering of maple, elm, ash, and oak trees. He only allowed summer residents to use temporary cabins.4 However, later in 1904, the first of two tornados on record to cause major destruction of the island would take out most of those trees. The tornado took down so many trees that it prompted the development of the island with all the clearings created.3 The island was developed by the Tuxedo Real Estate Company and lots were sold.' Section 8 page 13 United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property Hennepin, MN County and State By 1916, the island became a summer playground and was really bustling. There were boats chartering passengers to both sides of the island from many different points. The Excelsior street car boats stopped at the Pembroke dock as often as every hour.4 They had grocery delivery to the island, and by that time had a hotel, post office, telephone booths, and three of the small communities had club houses. Summers were very busy, with weekends being even busier when guests would come in from the twin cities. The residents of the island voted to become an organized village in 1924 and the island's village would be named Island Park. Island Park consisted of eight smaller communities: Arden, Avalon, Chester, Douglas, Pembroke, Sandy Beach, Whipple, and Wychwood. Mr. Phelps was from England, hence the English names. These settlements were on the lake and each was based around its own dock that had boat service to the Spring Park train station and some of these settlements also had a small store.4 The village of Island Park would operate under its own government in the Village Hall until 1960 when residents voted to disband and become part of the city of Mound. Even though this building was no longer a government center after 1960, it was still used for meetings, celebrations, and polling until the 1980's. After this until the present, the city of Mound would just use it for storage. The second tornado on record was in 1965 and the connecting Swenson Park was where the tornado cut across the Island.$ There were very few structures that were still standing without major damage. The Village Hall, being solid concrete up to the roof lines, was one that withstood the storm. Areas of Significance The Island Park Village Hall is a historically significant building having many events, ceremonies, celebrations, and activities held within its walls because of its diverse range of uses. The Island Park Village Hall historical uses: ■ Government Center ■ Fire Station ■ Polling Place ■ Courthouse Section 8 page 14 United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property Hennepin, MN County and State ■ Reception Hall ■ Tornado Shelter ■ Community Center ■ Holiday Parties ■ Rental Space ■ Iverson's Ice Company (ice storage cut from Lake Minnetonka during winters) ■ Funerals ■ Wedding and baby showers ■ Summer day camp ■ Lions' meetings ■ Girl scout meetings ■ Boy scout meetings Area of Significance: Entertaimnent/Recreation The Village Hall was used for entertainment for all ages. In interviewing people who grew up on this island, so many have cherished memories from the luncheons, Christmas eve parties, plays, and such. There were activities for everyone. The children watched movies or Sunday morning cartoons and put on plays for the adults. There were musical events and dances for adults. One of the most popular events held here was the annual Field Days. They would have fire fighter water fights, meals, baseball games against other Mound communities, and it was always kicked off with a kiddie parade around the park. They also had bands, games, and races for children at this event. Parties were hosted for children on Halloween and Christmas. At Christmas time "Fire Fighter Santa" would make a visit Christmas Eve afternoon with a small gift for each child and a brown paper bag of salted peanuts, a fruit, and hard candy for each child. Area of Significance: Community Planning and Development The Village Hall became the headquarters for all the small communities of the island. It was their government center, so this is where residents debated and voted, and made decisions regarding their community. This building is where the Island Park Village Hall meetings took place from the time when it was built, all the way until the Island Park village annexed with Mound in 1960.8 Even after they became part of the city of Mound, meetings and polling were still held here until the 1980's. Section 8 page 15 -291 - United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property Hennepin, MN County and State Area of Significance: Politics/Government This building meant that Island Park now had its own government center and meetings did not have to be held in peoples' homes. The building concept was initiated by the Island Park Fire Fighters. The island was originally serviced by the Mound Fire Department. After it took that fire department 30 minutes to respond to a large island fire, the residents decided they would raise money to build their own fire station. The initial fire fighters went door to door collecting money and soon had the seventy-five dollars it would take to buy the lot at 4843 Manchester Road and then they initiated the construction of the building with the WPA. There are two rooms in the upper level. The one at the top of the stairs with three windows looking out the front of the building and shutters opening to overlook the gathering room was the courtroom where Judge Edward presided. They would also host politicians who would speak and campaign here. This is where they recognized and informed of military events. When World War 11 ended, the fire fighters took shifts and rang the bell which was the emergency alert siren of those times, throughout the entire night. The wall hanging that seems to be have been the most permanent judging by photographs from various years, was a banner that read "Island Park Roll of Honor" with names of those who fought in the war, and it was dedicated on December 3, 1943. Area of Significance: Social History There were many larger functions such as funerals and weddings, as well as smaller ones like baby and wedding showers. This was the perfect venue for a small wedding having a courtroom and a reception hall complete with kitchen. The building served as a school temporarily while the Shirley Hills Primary School was being built. The Mound Community Church held services here with Don Sprague serving as the Pastor. This was the designated meeting hall for a wide variety of organizations. Some were fraternal organizations such as the Lions who met here for many years. Political organizations assembled here, and politicians campaigned here. Some of the organizations were youth oriented such as the Boy Scouts, Girl Scouts, and Cub scouts. Section 8 page 16 -292- United States Department of the Interior National Park Service / National Register of Historic Places Registration Form NPS Form 10-900 OMB No. 1024-0018 Island Park Village Hall Name of Property Hennepin, MN County and State The building served as a clubhouse for groups such as the Island Park Civic Organization and Island Park Women's Auxiliary. There is a photograph attached of a program put on by the Island Park Civic Organization Auxiliary called the Mother and Daughter luncheon. Social clubs would meet here, too, such as the garden club. Civic organizations would meet and hold volunteer programs. One example is the American Red Cross who would have first aid trainings here for community youth. This was part of the junior fire fighter program that the Island Park Fire Fighters arranged. The Island Park Village Hall was the ultimate community center where events of all sizes were held. Budgets were kept, ordinances were established, laws were enforced, residents were married, meetings were held, classes were taught, church goers worshipped, and ideas became reality in this building. Section 8 page 17 -293- Executive Summary TO: Honorable Mayor and City Council FROM: Sarah Smith, Community Development Director DATE: February 6, 2019 PLANNING CASE NO. 18-18 SUBJECT: Variance APPLICANT: Matt and Julie Amack LOCATION: 6371 Bay Ridge Road MEETING DATE: February 12, 2019 COMPREHENSIVE PLAN: Low Density Residential ZONING: R-1 Single Family Residential Background and Information The property owners/applicants, Matt and Julie Amack, have submitted a variance application requesting approval for eaves that extend/encroach more than 2 feet into the setback, as allowed by City Code Sec. 129-197, that were constructed as part of house/garage addition project at 6371 Bay Ridge Road. The application includes submitted materials from the contractor and architect that describe the wider eaves that were constructed on the upper floor. The property at 6371 Bay Ridge has improved road frontage on Bay Ridge Road on the north side and frontage on Lake Minnetonka on the south side. It has single-family homes located on the west and east sides. The property is long and linear and the grade/topography slopes downward from the road to the lake. The northern part of the property in the vicinity of the road includes trees/vegetation. Per Hennepin County information, the house was constructed in 1969 and the owners/applicants purchased the property in February 2016. Building Permit No. 2016-00221. was issued on May 5, 2016 for a house remodel project. Building Permit No. 2016-00992 for the house/garage addition project was issued on November 17, 2016 and is the subject of the current variance request. There are drainage and utility easements and access easements on the property. -294- Planning Commission Review and Recommendation The Planning Commission reviewed this case at their January 5, 2019 meeting. Owner/applicant, Matt Amack was present at the meeting. There were several persons present at the meeting who spoke about the requested variance including concerns about lake access easements over the property for neighboring properties and drainage. A letter from Tom and Nancy Christensen, 6365 Bay Ridge Road, was submitted at the meeting. Staff confirmed that the eaves are not located in the utility easement or the lake access easement. The Planning Commission unanimously recommended approval of the variance with the conditions and findings as proposed by Staff. Given Staff and the Planning Commission recommendation for approval, the attached resolution has been prepared for City Council consideration/action. Additional Information • A proposed modification in the third finding of fact in the Staff recommendation included in the Planning Report was made in the draft resolution to correct a typo. The change is shown in strike-out/underlined format in the draft resolution but will not be included in the official resolution. • Adjacent and neighboring property owners of the subject site, per Hennepin County tax records, were mailed a letter on February 6, 2019 to inform them of the City Council's consideration of the variance application at its February 12th meeting. -295- RESOLUTION NO. 19 - RESOLUTION APPROVING VARIANCE FOR 6371 BAY RIDGE ROAD PLANNING CASE NO. 18-18 WHEREAS, the property owners/applicants, Matt and Julie Amack, submitted a variance application requesting approval to allow the upper floor eave, constructed as part of house/garage addition project at 6371 Bay Ridge Road, to extend/extend more than 2 feet into the 10 -foot side setback, as allowed by City Code Sec. 129-197. The variance application includes submitted materials from the contractor and architect that describe the wider eaves that were constructed on the upper floor; and WHEREAS, the property at 6371 Bay Ridge has improved road frontage on Bay Ridge Road on the north side and frontage on Lake Minnetonka on the south side. It has single-family homes located on the west and east sides. The property is long and linear and the grade/topography slopes downward from the road to the lake. The northern part of the property in the vicinity of the road includes trees/vegetation; and WHEREAS, according to Hennepin County property information, the house was constructed in 1969 and the owners/applicants purchased the property in February 2016. Building Permit No. 2016-00221 was issued on May 5, 2016 for a house remodel project. Building Permit No. 2016-00992 for the house/garage addition project was issued on November 17, 2016 and is the subject of the current variance request; and WHEREAS, the property is located in the R-1 single-family residential zoning district; and WHEREAS, there are drainage and utility easements and access easements on the property; and WHEREAS, City Code Section 129-39 (a) outlines the criteria for granting variances which is provided below: (a) Criteria. A variance to the provisions of this chapter may be granted, but is not mandated, to provide relief to the landowner in those zones where this chapter imposes practical difficulties to the property owner in the use of the owner's land. No use variances may be granted. A variance may be granted only in the event that the following circumstances exist: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 129-2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. -296- (3) The variance requested is the minimum variance which would alleviate the practical difficulty. (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. EM WHEREAS, according to City Code Sec. 129-2, "Practical Difficulties" is defined as follows: Practical Difficulties, as used in conjunction with a variance, means that: (i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. MES WHEREAS, details regarding the requested variance for the proposed project are contained in the Planning Commission report for the January 15, 2019 meeting and the submitted application and supporting materials from the applicant; and WHEREAS, Staff recommended approval of the variance subject to conditions; and WHEREAS, the variance was reviewed by the Planning Commission at its January 15, 2019 meeting; and WHEREAS, the Planning Commission recommended Council approval of the variance as recommended by Staff; and WHEREAS, the City Council reviewed the variance request at its February 12, 2019 meeting and determined that approval would allow the property to be used in a reasonable manner; and -297- WHEREAS, the variance application was submitted on November 1, 2018 and "Day 1" was determined to be November 2, 2018 for the application. The City's original deadline for action on the variance was on or around December 31, 2018. As provided by state statute, the City of Mound, on December 26, 2018, executed an extension for 60 additional days for action on the variance application. With the City's extension, the current deadline for action is February 28, 2019. The City Council's decision on the variance application was made within the timelines included in Minnesota Statutes 15.99; and WHEREAS, in granting approval of the variance, the City Council makes the following findings of fact: The building foundation of the constructed addition is conforming. 2. The constructed eaves that exceed the 2 -foot encroachment allowance are on the upper floor of the constructed house addition. 3. The upper floor eave exceeding the 4 -feet -2 -foot encroachment allowance does not encroach over adjacent property or extend into an easement. 4. Improvements to the residential use of this property are in keeping with how it is zoned and guided in the comprehensive plan and will not change the existing neighborhood character. 5. The house addition includes a gutter system for drainage of the upper eave. 6. The design engineer has reviewed the original designs, plans, and specifications and determined that the roof truss system cannot be modified post -construction to shorten or trim back the existing eaves to physically eliminate the encroachment. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mound does hereby approve the variance and does incorporate and restate the recitals set forth above and approve the variance to allow the east eave for the house at 6371 Bay Ridge Road to exceed the 2 -foot encroachment allowance into the side setback for the constructed house addition, for the property described in Exhibit A, with the following conditions: Applicant shall be responsible for payment of all costs associated with the land use request. 2. Applicant shall ensure that runoff from the roof does not drain on to neighboring properties. 3. The City shall be responsible for recording the resolution with Hennepin County with the recording fees to be paid by the applicant. BE IT FURTHER RESOLVED, by the City Council of the City of Mound, the City Council's approval of the request is based on information contained in the record including, but not limited to, the applicant's request and submitted information, the Planning Report, and the Planning Commission's review and recommendation. Adopted by the City Council this 12th day of February, 2019. Attest: Catherine Pausche, Clerk Raymond J. Salazar, Mayor -299- Exhibit A (- to be insetted-) -300- MINUTES MOUND ADVISORY PLANNING ! JANUARY i Chair Penner called the meeting to order at 7:00 pm. SWEARING IN OF DAVID GOODE AND KEVIN CASTELLANO City Manager Eric Hoversten performed the swearing in of Mr. Goode and Mr. Castellano and gave a few words of thanks and encouragement. Members present: Chair Cindy Penner; Commissioners Jason Baker, Kevin Castellano, David Goode, David Pelka and Sherrie Pugh. Absent: Jameson Smieja and Jake Saystrom. Staff present: Community Development Director Sarah Smith and Secretary Jill Norlander. Members of the public: Christopher Matt Amack, 6371 Bay Ridge Rd; Ann Tart, 1304 W Medicine Lake Rd; Greg & Betsy Hedding, 5249 Bartlett Blvd; Nancy & Tom Christianson, 6365 Bay Ridge Rd; Mary McCauley, 6370 Bay Ridge Rd; Matt Olson, 5817 Sunnybrook La; Rick & Madalyn Epple, 5461 Lost Lake La; Gene Hostetler, 6168 Sinclair Ct. PC Case No. 18-18 Variance 6371 Bay Ridge Road Applicant: Matt and Julie Amack Smith introduced the variance request. The applicants are requesting approval for eaves that extend more than 2 feet into the setback (as allowed by code) that were constructed as part of a house/garage addition. Property is long with frontage on Bay Ridge Road and Lake Minnetonka and residential use on each side. The building permit was submitted and reviewed in 2016. It appears that the plans, differing in scale, were not overlaid on the building survey showing setbacks. Staff believes that there is practical difficulty and recommends approval of the variance, allowing the east eave for the house to exceed the 2 foot encroachment allowance into the side setback, subject to conditions as provided in the Planning Report. Matt Amack, 6371 Bay Ridge Road, thanked the staff and the Planning Commission. He requests that the Planning Commission align with staff's recommendation. Mr. Amack made three specific points: -301 - Planning Commission Minutes January 15, 2019 1. A reputable architect was hired, pians reviewed by the city, oversight was not intentional, the plan. and schedule of inspections were followed; and 2. Doesn't impede, impose, overlay, or touch any neighbors; and 3. Positive impact on water flow. Nancy and Thomas Christianson, 6365 Bay Ridge Road, purchased the property in 1995. Drainage is critical for both properties. During remodel, the Christiansons contacted the city several times and were assured that 2 inches over would not be tolerated. The eaves are 2 feet over. When considering replacement of their driveway, several contractors said drainage would be a big concern. The Christiansons voiced several other items of concern during the construction that did not relate to the variance discussion. Pelka asked if the eaves overhang the asphalt at the property line. Smith indicated that, after field inspection, her observation was that the eaves do not extend over the property line or into the utility easement. Matt Amack demonstrated where the gutters were located both over and underground and stated that there was no water flowing into the neighbor's property. The eaves do not overlap any easements. Walkers along the easement will not be walking under the eaves. Mary McCauley, 6370 Bay Ridge Rd, is concerned about the access for those that have lake access easements across the applicant's property. The walkway is five feet off the property line. At some points she walks on rocks very close to the house. According to Ms. McCauley, the Amacks want to remove the easements. She wanted to know how a variance can be granted that complicates the easement issue. She asked the commission members how many of them walked the property and noted that Sarah Smith did. Thomas Christianson, 6365 Bay Ridge Road, restated that the construction is not complete, and that there's dirt and Class S remaining to be addressed. Nancy Christianson, 6365 Bay Ridge Road, asked how this error got this far without being caught. Penner indicated it was not clear. Penner stated that the project is done and it is not impeding on another property. Baker said that taking two feet away from the roof could make drainage worse. MOTION by Goode to recommend approval of PC Case 18-18, subject to conditions 1-3 and findings of fact 1-6; seconded by Pelka. MOTION carried unanimously. -302- 14cLM axi �" ehn'�AOA-��)A,5 My name is Nancy Christianson. My husband Thomas and I own the property at 6365 Bay Ridge Road, Mound MN. It is the adjacent property to the applicants. We purchased this property on October 17, 1995. 1 am before you today to vehemently oppose the City of Mound allowing the proposed variance for 6371 Bay Ridge Road. We were shown a plan for a single story structure in late fall of 2016. Drainage is a critical concern for both properties, due to the slope of the properties. During the remodel of 6371 Bay Ridge Road, we contacted the city numerous times about concerns. We were told by Stewart that if something is 2 inches off, they will not allow it. This structure is 2 feet over. We are very concerned about the drainage off the roof, as we need to replace our driveway which was damaged by an uninsured contractor that the Amacks hired to demo and lay the foundation of the garage. 3 separate contractors have reviewed our proposed driveway replacement. Each expressed profound concern regarding drainage. It has been expressed in #2 on the application, that architects and designers were consulted regarding this matter and we are requesting copies of their statements and/or reports. While they claim the 4 foot eaves are functional for drainage control, it is still a concern on our property. The matter remains, the upper eave is 2 foot over the set back line. In #5 on the application - it is stated that between the applicant and designer, the larger eave was created. It was not designed at by a licensed architect, engineer or watershed district. It is also stated that "we did not know that the eave was in the set back area". As the general contractor for the project, it is their obligation to make sure that all elements are within city code. Regarding the trusses, it is understandable that they cannot be cut back - but that does not mean that it cannot be remedied by other means. We were told by Lynn Longfield at Xcel energy that the site was in violation of OSHA regulations regarding overhead power lines. The overhead power lines should have been powered down during construction. This was not done. She also stated that she would have halted construction, if she had been made aware. Thank you for your time. -303- CITY OFNIOUND 2415 WILSHIRE BOULEVARD MOLD D, N1N 55364-1668 PRINTED WIT110LIT ISSVING I I 15 2016 ADDRESS 6371 BAY RIDGE RD PIN 231172433002-') LEGAL DESC ROLLING SHORES LOT 001 BLOCK 00" PERMIT TYPE BL",ILDING PROPERTY TYPE SINGLE FAMILY. DETACHED CONSTRuCTIO-N'TYPE ADDITION PERMIT NO,: 2016-00992 DATE ISSUED: S 148,:60.00 PLEASE CALF. NINSPECT FOR RLQUIRED INSPECHONS 952-442-7521.1, ADDI*PIONAL PERNII Fs REQUIRFI) FOR ELEC"I"RICAL. FIRPT, ACE N\ ORK. - N—rc) I \t I'll -I \4L DROO.M: RESIDE HOUSE 4 -CAR GA�Vjl. �10L)1-1 It,) , APPLICANT ANIACK. CHRISTOPHER & JULIE 6371 BAY RIDGE RD MOUND. MN 5536 -4 - OWNER AMACK. CHRISTOPHER & JULIE 6--71 BAY RIDGE RD MOUND.','vINN 55361 - BUILDING PERMIT FEE 101-3,2210 1,407.69 PLAN REVIEW FEE 101-34104 915-00 STATE SUR, VALUE,'BLDG 101 -20800 ?4.28 TOTAL 1-3%,91 TOTAL PAID 0.00 DUE 2.396.97' AGREEMENT AND S8'*"ORN STATEMENT This permit beconies null and void if mork, or construction authorized is not commenced withill 180 days, or if constriction or %�Ork is suspended or abandoned for a period of 180 da,, 5 at -an} time after work is commenced. I hereb\ cerlil\. that I have read and examined this application and know the same to be true and correct. All prol isions of Jams and city ordinances goveming this I) -Pe Of -kvork will be complied -withwhelherspecified herein, violated or cancel the proN inions of any other state or local law reg-ulating constructicill or the performance of collsiructim Date SEPARATE PERAITS- REQUIRED FOR WORK OTHER THANDESCRIBE-1"3ABOVE, DATE (MMODNYM ACCWL> CERTIFICATE OF LIABILITY INSURANCE iZ0612016 RIGHTS ON TH=C.ATE- HOLDER, THIS GHTS N ONLY AND CONFERS NO RIGHTS ED AS A MATTER OF 11111FORMATIO VERA THE POLICIES THIS CERTIFICATE "WiS ISS EXTEND OR ALTER THE CO CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, CT BETWEEN THE ISSUING INSLIRelk(S), AUTHORIZED BELOW. THIS CERTIFICATE OF INSURANCED OES NOT CONSTITUTE A CONTRA REPRESENTATIVE OR PRODUCER., AND THE CTIFICATE HOLDER. I'll st be endomed- USR GATION IS (VED, , ''I'', ,... . .... .... ......... n'' Array the Pollcy(les) _VAPORTANT-­`­�- i'loldel all )IMIDIFIO"IT s not Confer tight$ to the It the cerci ert1 Is I the terms an I certfiticate holder In lieu Df such potloy, Certain policies may require an a * ement. A stater"n't On this cartillc3ft doe Worsement(s. Q Paul Office A% {$51)224 3fl06 (651)224-0190 cater Midwest — St Paul 0 16 ivcaje Stmet t NAM It SI PaUl,%IN 55106 V ID� Phom j6511224-3006 Fax: j651) 224-011-40 INSURER A - Atlantic casualy, WSURF.1t 8#t SUREO, INSURER C - CORNELL CHIMNEY & MASONRY ',642 SHERNOOD AVE INS1N9URER D: UR MN 55119- I )N$UAER ,4APLEWOOD REVISION NUMBER' VE RAGES HAVE: EN ISSUED TO THE INSUKtU NATIII� To vVHICH THIS TI -Is IS TO CERTIFY AT THE POLICIES OF INSURANCE LISTED BI DOCUMENT WITH F TERMS RZ,OUIREMe TE.1 R CO DIVON OF ANY CONTRACT OR OTHER HEREIN IS SUBJECT TO ALL THE T : L II CATED. NOTW11THSTANDING . E INSURANCE FORD50 By THE POLICIES DESCRIBED BE ISSUE.c Ok mAY PERTAJN,,-DUCED By PAID CLAIMS - ITS S MAY HAVE BEEN RE 0-,,DjTIC�NS OF S(;CH POLICIES. L LIMITS — -&Y MOM 1000 000 -,ypE of, INSURANCE rF-ACH OCCURRE14CE 17$118.'2016 08li8;20173 _t Cr),�.jMERCtAL rtNFRAL LIAM0 L14000280 0j. K= 100,000 E;'IlAtse ad--ir.- is J 1,000,000 X Gh r's & Contractor's MED EXp.(Arq cne PWW��I pip-<0NAL&ADVINJURY a-NFRAL AGGREGATE -TO-00006 AIJPLIF,s YE -t: ppooMTS . COMP�OF W' G LO�_' 6371 Bay Ridge Rcaa 56364. 952-33I-4048 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXpjpATIoN DATE THEREOF, NOTICE ":'L BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Zj;oRMD REPRESENTATIVE CORPORATION. All tight, reserved. ACORD 25 1,2014101) The ACORD name and logo are registered Marks of ACORD - 305 - AUTOMOSIL.E UASIUTY Y 04JURY Pers+—W) 0001, Y INJURY ;Par ar AN'r As, OPP AL�T,_`S Mgt a, U,MOAELLA LIAS 00C ExCE5S LIAR C At WSW -7- 0 I 7SAFR YJi7RiCER5 ColApENSATiON iFL EACH AMO EMPLOYERS LIABILITY Y/W I PR3�RIETORYARINVRXXECU NiA. L C)ISEASF - EA Ff!K OFFS . :E:4. 0jSEA,,SE.po1JCY0J1T�$ in 5,; p Zq5�npvooNstocm -Flo- "c ir, p NS I VEHICLES (ACORD 101, A10MOn4t Rtrnork" ---w 11mors Poo* I� r6quirt4) OF OPERATIONS I LO'C" ATI 6371 Bay Ridge Rcaa 56364. 952-33I-4048 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXpjpATIoN DATE THEREOF, NOTICE ":'L BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Zj;oRMD REPRESENTATIVE CORPORATION. All tight, reserved. ACORD 25 1,2014101) The ACORD name and logo are registered Marks of ACORD - 305 - 2415 Witshire Boulevard, Mound, MN 65364 Phone 952-472-0600 FAX 952A72-0620 Application Fee and Escrow Deposit required at time Of aPP1lc3tl0"- Planning Commission Date Case No. ILL— city Council Date SUBJECT Addrass 6377 8a Ridge Road,rid MN 55364 PROPERTY Stock._ LEGAL Lot t DESC, Subdivision PID # 23 117 24 33 =22 7)Dnjr,-: R! RIA R2 R3 Al $2 83 (Ckde One) PERTY Name PR,Christopher and JudeuAmack Email mq-q��k m�nipn,com ...... O OWNER AddreSS6371 Bay Rici a Road, Mound MN 53364 612-4118U-9854 Fax612466-3029 Phone HomL-_952-381-4048 WorkV_OD4 APPLICANT Name Email (IF OTHER Addres THAN OWNER) Phone Home ___________Work _Fax 1. Has an application ever been made for zoning, variance, conditional use permit, or other Toning procedurt for this pro rtP Yes ( ) No ( ). N yes, list dates) Of aPPficatiOn, action taken, resolution number(s) and provide copies Of resolutions. 2, Detailed descoptonvItvot-,medcortc-,t n or alteration (size, number of stories, type of use, etc.). of jj3P-R$.Tj1'Q1') WaR b, lift mdffiAAA- rit of tho b1:1:1:1,1411:1, 1311.1 11,11PE L� 11 eave off the roof to help manage and control wcttar runoff to the neighbor's property to the East, as well as Gr',*3t'9 - , �--t L-1-4-1— �-h*ArtQ and danioners. Variance information (1/1912ols) Page 4 of 6 19M 3. Do the existing structures comply with all area, [height, bulk, and setback regulations for the zoning district in which it is located? Yes ( } No ()0. [i no, specify each non -conforming use (describe mason �. �„� for variance request, i.e. setback, "Ot .�,-e€ eta.): , The modification requested by the City will require alterations to the trusses which were specifically � MN.SPmThese sameeered for rtrusses These trusses were manufadured with plans approved by the City and its budding inspect ,were installed,russlr�riem and approved by fvUdSp5a, Any modifieailon of the trusses will void any warranty from the rnanufaehurre and viii corins-se the sera! integrity and! of our home. The eve does not interfere, restrict or block access. view or usage from any of the neighboring properties nor does It block any utilidea serving our home or the neighboring homes. We are requesting the approval for variance on setback allowance art the east sidle of our roof eve for and t� sons. tn neighboring present eves WP with managing and minimizing orate€ run Off which sem?-. OBect our property SETBACKS: REQUIRED RE Qe E �j ED VARIANCE Front Yard: (NSEW) _ _ .� fl- ------�-- �. ........ . Side Yard: (NSEW) Side Yard: (NSEW) Rear Yard: (NSEW) Lakeside: (NSEW) �: (NSEW) Street Frontage: Lot Size: Hardcover: 1 q w/ 2ft eave ft, ft. ft. ft. ft. ft sq #t 10 w/ 4ft eave ft. ft. ft. ft. ft. �sq ft sq ft 4. Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes (X), No ( ), if no, specify each non -conforming use: b. Which unique physical characteristics of the subject property Prevent its reasonable use for any of the uses permitted in that xor`l Q district? ( ) too narrow ( ) topography ( ) soil f, existing sbation ( }too srriati �� drainage ) ( ) too, shallow ( ) shape ( ) other: specify please describe: and said Prior to construction, the neighbor to the East expressed concerns of our properties He asked that l dowhatl an to hep manage and `issues on their property caused from water runoff due to the slopes From my a..:.n�� tt water runoff horn my property onto his. t shared this concern with my architect, Mitch Uttfin, of >�ittf:n Design. research and his agreement, adding a larger eave to the upper addition would help resONO water issues, as WOO as create a more efficient house, Due #a how the existing House is s{cuated cls ft fat, we were limited ekith where we ruEd build tits addition. We dict not know tha upper eave Was In the Setback ama. We did not realize the violativfl. nor did MNSpeat reveal the Violation upon inspection. in taAdng with the Donny Bonrsickser:, ailout the possibility of cutting back the eave, he sold according to the truss manufacturer, it «wld not be done as the trusses were specially designed with the bottom chord tied into a heavy dirty rafter chord tD support the extra weight Variance information (1/19/2018) Page 6 of 6 -307- Cass: No. 6, Was the practical difficulty described above created by the action of anyone having property interests in the land after the zoning ordinance was adapted (1982)"? yes (}, Not 'rfr yes, explain: 7, Was the practical difficulty created by any other human -made change, such as the relocation of a road? Yes ( ), No ()0. if yes, exp S. Are the conditions of practical difficu'sty for which you requeM'a aariance peculiar only to the Property described #n this petition? Yes (X ), No { }. if no, list some other properties which are similarly affected? 9. Comments: be I cernitt trier all of the above statements aftu the statas,,eWs contained in any re�.:ired papers or plans to rmation subrruttad herewith are true and accurate. lthe prem# es described in this application by any authorized provided. l consent to the a in or upon l n official of the City of Mound for the purpose of inspecting, or of po$ting, maintaining and memoving wu^h notices as may be mired lay law. bate CNvner's Signature Efate plic arOVS 819nat'ure Variance information (1119=16) gage 6 of 6 2415 Wilshire Boulevard Mound, MN 55364 (952) 472-0604 MEMORANDUM To: Planning Commission From: Sarah Smith, Community Development Director Date: January 15, 2019 Re: January 15, 2019 Special Planning Commission Meeting Agenda — Requested Amendments Additional information (Agenda Item No. 4. Review and Approval of Agenda, Including Any Amendments) Please see below recommended amendments to tonight's Planning Commission's meeting agenda (Item No. 4). Staff respectfully recommends the agenda be amended as follows: Item 6. Discussion/Action — Election of Chair and Vice Chair A_dd —Additional Pages 105.1 and 105.2 that includes a copy of a letter dated August 13, 2015 from the applicants' builder and an email dated October 3, 2018 tram the applicants' architect/designer. The letter and email were submitted with the variance application materials and were inadvertedly omitted from the agenda packet in error. -309- Add —Additional Page 61 that includes written bollotforChair and Vice Chair Election 2. Items 8A and 8B — Public Hearings for Mound Harbor Preliminary Plat and Mound Harbor 2"d Addition Preliminary Plat and involved land use, Vacation and Related Actions A copy of the public notice regarding cancellation of the public hearings for the Mound Harbor preliminary plat and Mound Harbor 211d Addition preliminary plat is attached. The notice also cancels review and discussion of the involved land use, vacation and related actions for the Mound Harbor preliminary plat and Mound Harbor 2"d Addition r Remove — Item SA and Item 88 Add- Additional Pale 75.1 that includes copy of the public notice regarding cancellation of the public hearings for the Mound Harbor preliminary plat and Mound Harbor 2nd Addition preliminary plat. The notice also cancels review and discussion of the involved land use, vacation and related actions for the Mound Harbor preliminary plat and Mound Harbor 2nd Addition 3. item No. 8C — Review of Planning Case No. 18-18 Variance for Property at 6371 Bay Ridge Road A_dd —Additional Pages 105.1 and 105.2 that includes a copy of a letter dated August 13, 2015 from the applicants' builder and an email dated October 3, 2018 tram the applicants' architect/designer. The letter and email were submitted with the variance application materials and were inadvertedly omitted from the agenda packet in error. -309- August 13, 2018 To whom it may concern: This letter is in regard to the garage addition for the Arrack property located at 6371 Bay Ridge Road, Mound, MN. I was the Carpenter/Framer for the addition, and built the addition according to plan, which was inspected and approved by MNSpect. Recently, I was informed by Matt Amack that the over hangs on the upper level of the garage are non conforming to the building set back code, and the City of Mound asked him if the roofline could be modified? After review of the plans, and discussion with the truss company, I cannot modify the trusses, nor will the truss company assume liability to have the trusses cut. The trusses were specially designed with the bottom chord tied into a heavy duty rafter cord to support the extra weight. Neither myself or the truss company will assume the liability for making this modification as it would compromise the structural integrity and stability of the building. If you have any questions, feel free to contact me at 651-338-2125. Sincerely, Donny Bonnicksen -310- lnwranoe � Produoem Network RE: Building Plans 1 message m I! {mlittirn@hotmaii.com> To: Matt Amack <mattamack@mnlpn.com> Matt Amack <mattamack@mnipn.com> Wed, Oct 3, 2018 at 6;26 AM I would agree with advising against it. not only will it potentially cause structural problems, but it will make the garage look more boxy and ugly which wont only look bad for you but also your neighbors as well. Think about it, would you want something that ends up looking like a pole barn with no overhangs in your front yard or have a very close neighbor that has that? These overhangs help direct water away from the foundation as well, increasing the safety and integrity of the structure. These overhangs also help with the energy usage of the structure by helping to shade the upper windows during the summer. While this might seem trivial, it does make a very big difference in cooling. Thank you, Mitchell Liftfin wwwLit nDesign.com From: Matt Amack <mattamack@mnipn.com> Sent: Tuesday, October 2, 2018 5:42 PM To: m <miiitfin@hotmail.com> Subject: Re: Building Plans I bet this is what they need. Thank you. -311 - TO: FROM: DATE: PLANNING CASE NO. SUBJECT: APPLICANT: LOCATION: MEETING DATE: COMPREHENSIVE PLAN: ZONING: Planning Commission Sarah Smith, Community Development Director January 10, 2019 18-18 Variance Matt and Julie Amack 6371. Bay Ridge Road January 15, 2019 Low Density Residential R-1 Single Family Residential The property owners/applications, Matt and Julie Amack, have submitted a variance application requesting approval for eaves that extend/encroach more than 2 feet into the setback, as allowed by City Code Sec. 1.29-197, that were constructed as part of house/garage addition project at 6371 Bay Ridge Road. The application also includes submitted materials from the contractor and architect that describe the wider eaves that were constructed on the upper floor. The property at 6371 Bay Ridge has improved road frontage on Bay Ridge Road on the north side and frontage on crake Minnetonka on the south side. It has single-family homes located on the west and east sides. The property is long and linear and the grade{topography slopes downward from the road to the lake. The northern part of the property in the vicinity of the road includes trees/vegetation. Per Hennepin County information, the house was constructed in 1969 and the owners/applicants purchased the property in February 2016. Building Permit No. 2016-00221. was issued on May 5, 2016 for a house remodel project. Building Permit No. 2016-00992 for the house/garage addition project was issued on November 17, 2016 and is the subject of the current variance request. There are drainage and utility easements and access easements on the property. -31'2- variance City Code Section 129-39 (a) states that a variance may be granted to provide relief to a landowner where the application of the City Code imposes practical difficulty for the property owner. in evaluating the variance the City Council must consider whether: (1) The variance proposed meets the criteria for Practical Difficulties as defined in City Code Sub. 1.29-2. (2) Granting of the variance requested will not confer on the applicant any special privilege that is denied by this chapter to owners of other lands, structures or buildings in the same district nor be materially detrimental to property within the same zone. (3) The variance requested is the minimum variance which would alleviate the practical difficulty. (4) A variance shall only be permitted when it is in harmony with the general purposes and intent of the zoning ordinance and when the terms of the variance are consistent with the comprehensive plan. According to City Code Sec. 1.29-2, "Practical Difficulties" is defined as follows: Practical Difficulties, as used in conjunction with a variance, means that: ('i) The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (ii) The plight of the landowner is due to circumstance unique to the property including unusual lot size or shape, topography or other circumstances not created by the landowner; and (iii) The variance, if granted, will not alter the essential characterof the locality. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. -313- Pursuant to Minnesota State Statutes Section 15.99, the City of Mound has sixty (60) days to approve or deny the land use request unless an extension is executed bythe City in accordance with state rules. Minnesota Statutes 645.15 sets forth the procedures for determining "Day 1" for the purpose of application of the 60 -day rule. The variance application was submitted on November 1, 2018 and "Day 1" was determined to be November 2, 2018 for the application. The city's original deadline for action on the variance was on or around December 31, 2018. As provided by state statute, the City of Mound, on December 26, 2018, executed an extension for 60 additional days for action on the variance application. With the extension, the current deadline is on or around February 28, 2019. NOTIFICATION Adjacent and neighboring property owners of the subject site, per Hennepin County tax records, were mailed a letter on January 9, 2019 to inform them of the Planning Commission's review of the application at its January 15th special meeting. STAFF/CONSULTANT/AGENCY REVIEW Copies of the request and supporting materials were forwarded to involved City Departments and affected public agencies for review and comment. See below: 1. As stated previously, the owners/applicants submitted an application for a building permit on October 25, 2016 to construct a 2 -level house addition on the north side of the existing home. Building Permit No. 2016-00992 was issued on November 17, 2016 for the house addition project. The Building Permit Memorandum, signed by one of the property owners with the building permit at the time of building permit issuance, included information about the 2 -foot eave encroachment limitation. 2. The plan sheet set submitted with the permit application include an elevation showing 4 foot eaves on Plan Sheet AS with no reference depicting orientation to the property line or setback line. This is shown again on Sheet D1 also without any reference to property lines or setback lines. The October 25, 2016 survey sheet included with the permit application shows orientation of the foundation to property line and setback line, Based on the disconnect and unclear depiction of the project in the application plan set, the encroachment of the eaves was not identified during plan review approval and must now be corrected either physically or administratively. -314- 3, Following construction, it was discovered the upper floor eave on the east side of the house/garage addition extended further into the setback area than is permitted by the Mound City Code, which allows a 2 -foot encroachment, The eaves, as constructed, encroach approximately 4 feet based on planning materials. However, based on field measurement by the Building Official, the eave measured 3 feet, 10 inches. 4, ft was not clear at the time of plan review if the provided drawings were half -scale reduction or full-scale printed on 11x17 (half-size), This resulted in scaling errors during plan review that contributed to not discovering the encroachment. S. When the eave encroachment was discovered, Staff notified the owners/applicants by letter on lune S, 2018. Shortly thereafter, Staff met the owners/applicants, to discuss options including modification of the roof/eaves or administrative remedies. 6. information provided with the variance application indicated that the design engineer has reviewed the original designs, plans, and specifications and determined that the roof truss system cannot be modified post -construction to shorten or trim back the existing eaves to eliminate the encroachment, 7. information provided with the variance application materials states that the encroachment was caused by the design of the eaves based on architect recommendations for improved rainwater runoff management. S. Staff's evaluation of the original site plan set for the house addition submitted with the building permit application is that it did not contain a similar depiction as the as -built survey submitted with the subject variance application, which clearly shows the encroachment. 9. Staff will revise permit application requirements to require survey/site plans to depict the extent of all building features lying outside the foundation line (in addition to the foundation) relative to property lines and setback lines. Half -scale plan reductions will be accompanied by full-sized plan sets. Staff recommends that the Planning Commission recommend City Council approval of the variance to allow the east eave for the house at 6371 Bay Ridge Road to exceed the 2 -foot encroachment allowance into the side setback for the constructed house addition, subject to the following list of minimum conditions: 1. Applicant shall be responsible for payment of all costs associated with the land use request. 2. Applicant shall ensure that runoff from the roof does not drain on to neighboring properties. -315- 3. The City shalt be responsible for recording the resolution with Hennepin County with the recording fees to be paid by the applicant. In recommending staff approval of the requested variance based on City Code Sec. 129-39(a), the following findings of fact are provided: 1. The building foundation of the constructed addition is conforming. 2. The constructed eaves that exceed the 2 -foot encroachment allowance are on the upper floor of the constructed house addition. 3. The upper floor eave exceeding the 4 -foot encroachment allowance does not encroach over adjacent property or extend into an easement. 4. Improvements to the residential use of this property are in keeping with how it is zoned and guided in the comprehensive plan and will not change the existing neighborhood character. 5. The house addition includes a gutter system for drainage of the upper eave. 6. The design engineer has reviewed the original designs, plans, and specifications and determined that the roof truss system cannot be modified post -construction to shorten or trim back the existing eaves to physically eliminate the encroachment. CITY COUNCIL REVIEW in the event recommendations are received from the Planning Commission at its January 25th meeting, it is anticipated that the application will be forwarded to the City Council for consideration at an upcoming meeting. At this time, possible dates are Tues., Jan 22, 2019 at 7:00 p.m. or Tues., Feb 12, 2029 at 7:00 p.m. -316- 2415 Wilshire Boulevard, Mound, MN 55364 Phone 952-472-0600 FAX 952472-0620 Application Fee and Escrow Deposit required at time of application. Manning Commission Date Case No. e –16— City Council Date Please type or print 1 ibl SUBJECT Address 6371 Bay Ridge Road, Mound MN 55384 PROPERTY LEGAL DESC. PROPERTY o Lot i Block 2 Subdivision Rolling Shores PID f# 23 11724 33 0022 Zoning: R1 R1A R2 R3 B1 B2 83 (Circle one) Name Christopher and Julie Amack Email mattamack@mnipn.com Address6371 Bay Ridge Road, Mound MN 55364 nPhone Horne 952-381-4048 Work 612-418-9854 Fax 612-466-3029 game Email Addressphone Home Work Fax 9. Has an application ever been made for zoning, variance, conditional use permit, or other zoning procedure for this property? Yes ( ) No ( ). if yes, list date(s) of application, action taken, resolution number(s) and provide copies of resolutions. 2, Detailed description of proposed construction or alteration (size, number of stories, type of use, etc.): eave off the roof to help manage and control water runoff to the neighbor's property to the East, as well as create tLetter etriciency for the addftlon as recomirngrided by v r' rohiand desi variance information {1119/2418) Page 4 of 6 -317- Case No. 3. Do the existing structures comply with all area, height, bulk, and setback regulations for the zoning district in which it is Located? Yes ( ) No ()Q. If na, specify each non -conforming use (describe reason for variance request, i.e, setback, lot area, etc.): The modification requested by the City will require alterations to the trusses which were specifically engineered for our home. These trusses were manufactured with plans approved by the City and its building inspector MNSPECT. "these same Trusses were installers, inspected and approved by MNSPECT. Any modification of the trusses will void any warranty from the manufacture and will compromise the structural integrity and stability of our home. The eve does not interfere, restrict or block access, view of usage from any of the neighboring properties nor does It block any utilities serving our home or the neighboring homes, we are requesting the approval for variance on setback allowance on the east side of our roof eve for these reasons. In addition, the present eves help with managing and minimizing water run off which would affect our property and the neighboring properties. SETBACKS: REQUIRED REQUESTED VARIANCE Front Yard: { N S E W ) ft (or existing) ft, r ft. Side Yard: (N S E W) 10 w/ eft eave ft. 10 w/ Ott eave ft, 2 ft. Side Yard: (NSEW) ft, ft. ft. Rear Yard: ( N S E W ) --. ff. ft. ft. Lakeside: (N S E W) fit. ft. ft. {NSEW} Street Frontage: ft. Lot Size: sq €t sq ft sq ft Hardcover: sq ft sq ft sq ft 4. Does the present use of the property conform to all regulations for the zoning district in which it is located? Yes ()(), No ( ), If no, specify each non -conforming use: 5. Which unique physical characteristics of the subject property prevent its reasonable use for any of the uses permitted in that zoning district? ( ) too narrow ( ) topography ( ) soil { ) too small (X) drainage (X) existing situation { ) too shallow ( ) shape ( ) other: specify Please describe: Prior to construction, the neighbor to the East expressed concerns of water runoff, and said they've had and continue to have water issues on their property caused from water runoff due to the slopes of our properties. He asked that I do what I can to help manage and minimize the water runoff from my property onto his, l shared this concern with my architect, Mitch Uttrin, of Uttliin Design, From my research and his agreement, adding a larger eave to the upper addition would help resolve water issues, as well as create a more efficient house. Due to how the existing house Is situated on the los, we were limited with where we could build the addition. We did not know the upper save was in the setback area. We did not realize the violation, nor did MNSpect reveal the violation upon inspection. in talking with rhe contrador, Donny eonnicksen, about the possibility of cutting back the eave, he said according to the truss manufacturer, it could not be done as the trusses were specially designed with the bottom chord tied into a heavy duty rafter chord to support the extra weight. Variance Information (1/19/2018) Page 5 of 6 S. Was the prectical dNiiculty described above created by the action of an!yOOS having Property inlerasts in the land alter the zoning ordinance was adopted (1982)? Yes (). No . if yes, explae#n. 7. Was the practical duncufty created by any other human-made change, such as the relocation of a road? yes( ),No ()0. 9 yes, explain: 8. Are the conditions of pract€cal difficulty for which you request a variance peculiar only to the property described in this petition? Yes (X), No ( }. if roc, list some other properties which are similarly affected? 9. CamMents. As noted during the field inspection by Sarah Smith and Scott Qualle on January 4th, 2019, the construction in question does not impede, interfere, overlap, or hinder the access or view of any neighbors, or easements. The eave in no way creates a negative or adverse effect on the surrounding properties, but rather has a very positive impact on water control and runoff. As stated above, the construction was inspected and approved as required by the City of Mound. We thank you for your time and consideration and Iook forward to your approval. I certify that all of the above ents and the statements contained In any required papers or pians to be submitted herewith are true and accurate. I acknowledges that I have read all of the variance Information provided. I consent to the entry in or upon the premises described In this applicafbn by any authorized 0 of the City of Mound for the se of Ine g, or of ng, maintaining and removing such noffoes as may be MW b law. i tt Ca to n i pii nE` 8 me tem D Vadance Information - 319 - (I I19 18) page 8 of 6 00� � 1 1 IF 10-- 41 223 z it oAll / ! /°�W I .236/fit{ 942. 1.6 /// 3s m v � � 5�94p5$ P,4770 / off' i z — _/_ ____ �` _ _✓ -%� / W Z 15 FOOT WIDE SANITARy SEWER EASEMENT PER PLAT --935— WITH 35 Wmi CAP #4374 4 _J ioo ( X84194$„yet--SURVEY LINE `933 J / 104.20 9�tie PINCHED 70P , I a� _—_------s3z--. 3a /g52 ..- — / O.N.W.L, - 929.40---/ L A K E M t N N E T 0 N K A 0 N M �+ 987— i�7 C1 --966 - -. 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They're designed by registered engineers in almost all situations and you should never cut any part of a truss without consulting an engineer first. U Copyright 2017 Tim Carter -334- WHY EAVES ARE A NECESSARY DESIGN FEATURE June 23, 2016 ? t=orte.: in The OI' Sage Builder Roofing eaves do an important job In keeping water away from wail and window systems. The rise of modernism in architectural design has started a fashion where these are omitted to achieve a cleaner line on the outside of the building. However, eaves perform a vital role in protecting the home from moisture. Eaves don't just protect the home from ice, rain and snow. Passive house and green building designs also utilize overhangs to effectively block out summer sun and allow winter sunshine into the home, thereby reducing heating and cooling costs. Installing eaves and gutters means you can ensure that moisture is directed away from the house and gutters allow you to collect rainwater for use in the garden and home. Directing water away from your basement and foundation will ensure the longevity of your building and reduce the likelihood of water damage, mold and mildew. When eaves are not installed correctly or are absent from a house design, the house is exposed to weather phenomenon which may result in early siding rot and moisture in the walls and windows, especially where these are not properly installed and properly maintained. Eaves also prevent splash back which is a major contributor to siding rot, mold and mildew that forms in basements and near the bottom edge of the home. Mud can also be an issue with splash back and eaves will help to prevent this. The ideal width of the eave will depend on your roof design and the pitch of your roof, it will also depend on the amount of rain and snow your climate zone is exposed to so ask your design professional for advice. -335- Overhanging eves .Extending the roo ine to create a veranda or rainproof outdoor space also protects your home from bad we -ether. Natasha Brinsmead explains Low to get the loot: ire Natasha (i8ir,sIt,eAd on The eaves of a house are where the edges of the roof overhang the face of the watt. How much they overhang is down to you, the homeowner (working with your designer). Alt eaves project a little, but some designs employ a very deep overhang and can be used to striking architectural effect - as well as creating a veranda which seems to be the natural progression for designs that try to blend the outside and indoor spaces. Why the Deep Overhang? The eaves of a house have the very important job of ensuring the rainwater that hits the roof is thrown clear of the watts and windows, protecting them from water damage. They also help to prevent the ingress of water where the wall meets the roof. In sunny climes, eaves can be designed specifically to control solar penetration, depending on the orientation of the building, the climate and the internal layout, However, they also make up an important part of the architecture of a building, with their proportions and the amount they project beyond the wails heavily impacting the overall look of the house. Overhanging eaves are typical of certain architectural styles - for example, homes built during the Arts if Crafts era, where the eaves came down tow, typically reaching down to first floor level in many parts, often using a catslide roof to at least one elevation, adding to the asymmetrical character of the style. Flared Eaves On this oak frame home (by Oakwrights) the roofline is flared and extended to create a covered patio area. How to Achieve Overhanging Eaves There are several ways in which over -hanging eaves are constructed and supported - influenced mainly by the look you are hoping to achieve, but partly by the construction of the rest of the house. The way in which the eaves are supported in particular has a huge influence on the final appearance and there are a whole host of ways in which this can be done depending on the design. • More traditional -style homes - such as those with classical influences - suit column supports in natural or cast stone. • Contemporary homes with projecting eaves - often at the gable end, creating an inset balcony - work well with cantilevered beams. However, timber and concrete beams, `gallows brackets' and extended rafters are all options. Support • In the case of columns or posts, these will usually be fixed into concrete foundations or simply secured to the floor making up the veranda or a half wall. • Where cantilevered beams are used, they can create some very interesting floating -style eaves hidden above cladding or be on display, with the underlying structure of the projecting eaves creating some very striking architecture. Take a look at homes featuring metal or timber supports placed at an angle from the underside of the eaves to the wait of the house, viith industrial -style metal collars and those making a feature of metal or timber cantilevered beams. • Beams can be made from steel, concrete or timber and run from inside the house (either as part ofthe structure making up the first floor or within the roof construction) right to the outside. It is important to remember that cantilevered beams that stretch considerably outside the main structure must be designed with extra reinforcement, requiring the input of a structural engineer if the whole thing is not to become imbalanmd. • For a smaller overhang, rafters snaking up the roof structure can project, unsupported, by at least one metre -- and if they do need to be, supported then a bracket known as a `gallows bracket' can be used. insulation and Ventitation In terms of insulation, there is no need to insulate the space between the underside of the overhang. The design of your roof will determine what kind of ventilation you require, but in the case of a warm roof (where the insulation is placed on top of the rafters), any gap between the roof inside and the projecting eaves must be fully seated. However, if you have a cold roof - where the space between the joists, which make up the floor of the roof -space is insulated - some ventilation will be required. -336- The Benefits of Large Roof Overhangs https://www.waidenhomes.calblog/benefits-large-roof-overhangs/ The hot, humid weather that is typical of a Toronto summer Is fast approaching. After the worst winter in decades here in Toronto, we are sure to be outside enjoying and soaking in all of the sun. There is one building feature that can help in summer cooling and winter warming: deep roof overhangs. Depending on depth and placement, large overhangs can shade a house in the summer and still allow warm light in in the winter. In general, a south -facing overhang will direct the sun's rays lower on the window, allowing less light in and preventing that light from heating up the house in the summer. This means less need for air conditioning, less energy used and less money spent. A good overhang will also allow more winter light to penetrate a building than summer light, thereby allowing light and heat In during the cooler months, which again saves in energy and electricity costs. Even if you aren't interested in saving money by reducing cooling costs, large roof overhangs provide shelter and help protect a house from bad weather. They can also protect people at the door from wind, rain and snow as well as save doors and windows from bad weather, and protect a house's exterior and foundation from water runoff. So large roof overhangs are functional and they also look good! -337- Adequate roof overhangs help shade windows in hot weather and reduce the amount of rain that hits your siding, windows, and doors By Mgrtin Holladay l July 11, 2014 Many residential designers pay too little attention to roof overhangs. Roof overhangs have several important functions: they can protect exterior doors, windows, and siding from rain; they can shade windows when solar heat gain is undesirable; and they can help keep basements and crawl spaces dry. A house with improper overhangs can overheat in the summer, can suffer from water entry problems at windows and doors, and can have premature siding rot. The most common design error is to make roof overhangs too stingy. It's also possible (although much rarer) for roof overhangs to be too wide. A typical gable roof has two kinds of roof overhangs: eave overhangs and rake overhangs. Because it's easier to frame a wide eave overhang than a wide rake overhang, problems from stingy overhangs are more common at rakes than eaves. Keeping water off of walls }perhaps the most important function of wide roof overhangs is to help keep water off siding, windows, and doors_ While it's impossible to stop all wind -driven rain from reaching your walls, wide roof overhangs make a big difference — especially if there is just one story under the overhang. Of course, an overhang that is trying to protect two or three stories is much less effective at keeping the wall dry. (Fortunately, there are solutions to this problem -- notably the inclusion of a "brow roo€" above the first floor. i will discuss brow roofs in more detail later in this article.) Walls with stingy roof overhangs get regularly soaked. These repeated wetting episodes cause a variety of problems. Although these problems are worse in high -rainfall climates than low -rainfall climates, almost all North American homes are built in regions where it makes sense to protect walls from the full force of wind -driven rain. Protecting siding. A house without roof overhangs leaves siding unprotected and vulnerable, like an orphaned lamb released near a pack of wolves. Unprotected walls suffer high rates of water entry, premature failure of any paint or stain, and premature siding failure. Protecting windows and doors.Windows and doors can be protected either by roof overhangs, by recessing windows and doors in thick walls, or by including head casing and head flashing that are designed to be significantly proud of the siding plane. If you look at older buildings, you'll often notice that the casing on window heads and door heads is substantial, and is often capped by a protruding ledger. These features help deflect rain. Getting rain to drip away from the foundation Another function of wide eave overhangs is to ensure that roof water doesn't drip near the foundation. Keeping the eaves -drip away from the house helps keep your crawl space or basement dry. (For more information on this topic, see Fixinq a Wet Basement.) Reducing splashback Keeping the eaves -drip away from the house also limits the damage caused by splashback. Splashback is a common cause of siding rot. -338- m 6� 0 .§ 00- O 6 1 IV C M c E 0 cA > 0) CU — 4- -7j Q. ai > co co C �.2) 0) IV) C (D (D ? 0 CL cr)'S CO 4) cUc CL V rn m 6� -339- LO 2 0 .§ 6 1 IV c E 0 0 > 0) M — 4- 4) > co o cu cl) (D 40 cu ca 0 CL m CIS E cm > b (D ca m cu E ED: E MUM 0 00 -0 E :3 CL d C33 0 CL co w 0 0 co V) m o m CL E t L 16X(1) O D til ti -seC o U 0 a) E 0 0 U) Mm -ro 0O ca (D ry Cf C m C. 43 N n( 0 C 0) w >, E -0 D O 0 So" to U 4) r- 0 (D 0 0 0 je 0 = ca 6 co in NN 0 W, E 0 0 COD > O0 0 tr m tn 0 Z C" to w 0 E .0 b 'V! a) IV 0 = 0 (DC M a) r- Q w E m (D 0 V 0 — c m:l mc CCU Ul w X-- 0 .0 CO 0 >, 4r CL 0) CL -E cL SW 40— (D M ? a) Z3 c 10 > > cb z- 0 cn Z7 vj 0 0 - Z,- ar, Zt 0 E < 0 0 0 — 0 C 1 ca -339- LO 2 2415 wILSWRE BOULEVARD - MOUND, MN 55364-1668 . PH: 952-472-06DO • FAX: 952-472-0620 r www.CITYOFMOUND.COM June 5, 2018 Christopher and Julie Amack 6375 Say Ridge koad Mound, MN 55364 Re: Building Permit No. 2016-00992 This letter is in regard to the building permit issued for the garage addition project at your property at 6371. Bay Ridge Road. I am writing because staff has determined the upper floor eave on the east side of your garage addition extends further into the setback area than is permitted under the Mound City Code („Code"). According to the Code, eaves may only encroach two feet into the setback area. Information regarding this two -foot encroachment limitation was provided to you in the Building Permit Memorandum that was signed by Julie Amack on November 16, 2016 at the time of building permit issuance. While the eave was depicted in the building plan submittal package, the property owner is responsible for complying with the requirements of the Code and the information provided by the City with the building permit. Please contact me at your earliest convenience to schedule a meeting so we can discuss the options available to address this matter. 1 can be reached by telephone at 952-472-0604 or by email at Sarahsmith@cityofmound.com. cerely, Sarah Smith Community Development Director Cc: Eric Hoversten, City Manager -Director of Public Works Scott Qualle, Building Official (MnSpect) 012 City of Mound, MN PUBLIC INFORMATION MEETING NOTICE Date: January 30, 2019 To: Jan Callison, Commissioner, Hennepin County Board of Commissioners, District 6 Jeff Johnson, Commissioner, Hennepin County Board of Commissioners, District 7 Lisa Whalen, Mayor, City of Minnetrista Dennis Walsh, Mayor, City of Orono Scott Zerby, Mayor, City of Shorewood Jerome P. Rockvam, Mayor, City of Spring Park Gregg Thomas, Vice Chair, Lake Minnetonka Conservation District Sherry Davis White, President, Board of Managers, Minnehaha Creek Watershed District Lanya Ross, Principal Environmental Scientist, Water Supply Planning, MCES John Freitag, Principal Planner, Minnesota Department of Health From: Eric Hoversten, City Manager & Director of Public Works, City of Mound, MN Re: Wellhead Protection Plan, Part 1, for the City of Mound, MN The City of Mound is in the process of developing a wellhead protection plan for its drinking water supply wells. As required by the Minnesota Wellhead Protection Rule (part 4720.5330, subpart 6), the Minnesota Department of Health approved Part 1 of the wellhead protection plan for our system. This portion of the plan includes information pertaining to: 1. The delineation of the wellhead protection area, 2. The drinking water supply management area boundary, and 3. The well and drinking water supply management area vulnerability assessment. Enclosed please find the items listed above. If you would like a complete copy of the Part 1 plan containing the technical information used to delineate the wellhead protection area, drinking water supply management area, and vulnerability of the wells and aquifer, please contact Brian Simmons, City Engineer at 612-756- 3441 or brian.simmons@bolton-menk.com. Consistent with the Wellhead Protection Rule (part 4720.5330, subpart 7), a Public Information Meeting has been scheduled concurrent with the regularly scheduled City Council meeting at 7:00pm on Tuesday February 12th, in the city council chambers at the Centennial Building, 5341 Maywood Road, Mound, MN to discuss issues and concerns with this portion of the plan. We welcome your participation at this event. If you have any questions concerning this matter, please contact me. cc: Ray Hanson, Water Superintendent, City of Mound, MN Trudi Witkowski, Minnesota Department of Health A full copy of the Mound Part I Wellhead Protection Plan Amendment can be found here: https:H www.dropbox.com/s/znxszsc8sg8owk3/Mound%2OPart%20I%20WHPP%2OAmendment.pdrdl=0 or by clicking the link at www.cityofmound.com 341 - Dutch qa: r� _ nd 4rcino ,fry; 'y.w',. M �e Minnetonka t., � �ry Spring Park i J y ngdon MOUND 3�, I lam`! l MOUNM8 _ .S w s t )4unders ( , � _ A ( T ! i ( ! _ 1If � I , ee - ' Minnetonka _j r g rl. 4 ­Minnetrista�fi 40, ay � DWSMA WHPA ERA Mound Municipal Well Lake or Pond Municipal Boundary N- AR R �_ ! PLSS Quarter -Quarter Section o 2,000 Parcel -342- Feet Conflict of Interest Disclosure Policy Original Adoption: XX/XX/20XX Reviewed/Updated: TBD Reference No. FIN-OXX PURPOSE: To prescribe the policies and procedures for ensuring compliance with Minnesota Statutes with regard to conflicts of interest. AUTHORITY: Conflicts of interest exist, if at all, because of either a statutory or common law prohibition. 1. Statutory. Minnesota Statutes, Section 471.87 makes it a conflict of interest for any "public officer" who is authorized to take part in any "sale, lease, or contract" to have any interest in or benefit financially from the "sale, lease, or contract". 2. Common Law. Common law conflicts relate to situations that do not involve a sale, lease, or contract. The common law rule, subject to qualifications, is that an official should not participate or vote on a matter if the vote will directly advance a financial interest of the official. (A vote which is would have the opposite effect is not subject to conflict analysis). POLICY AND PROCEDURES: City Policy FIN -003 Purchasing Policy contains the following clause: 2.2 Conflicts of Interest No employee, officer, Board member, or agent of the City of Mound or Mound HRA shall participate directly or indirectly in the selection, award, or administration of any contract if a conflict of interest, either real or apparent, would be involved. This type of conflict would be when one of the persons listed below has a financial or any other type of interest in a firm competing for the award: A. An employee, officer, Board member, or agent involved in making the award; B. His/her relative (including father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter- in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, or half sister); C. His/her partner; or D. An organization which employs or is negotiating to employ, or has an arrangement concerning prospective employment of any of the above. Officers, employees, board members and agents are required to disclose any potential conflicts of interest and abide by the requirements as set forth in Minnesota Statutes 469.009,471.87, 471.88, and 471.89. Note: non -decision making employees may not do business with the City that is not part of their regular duties/payroll compensation, election judges excluded because they are governed by state statute. -344- In order to ensure compliance with these laws, the following actions will be taken by the Finance Director of the City and provided to the external auditor of the City: 1. Prior to the end of each fiscal year on December 31st, all supervisors and council members shall complete and submit an updated Conflict of Interest Disclosure form. 2. Upon hire of supervisory employees, appointment of new commissioners or upon entering into or renewing a professional services contract with the City of Mound or the Mound Housing and Redevelopment Authority, employees, appointed commissioners and professional consultants shall complete and submit a Conflict of Interest Disclosure form. W1 TO: Supervisors & Council Members & Appointed Commissioners & Professional Consultants 2 -345- FROM: Finance/Audit DATE: 12019 SUBJECT: Auditors Compliance, M. S. 471.87 Public Officers' Interest in Contracts — Conflict of Interest Disclosure Form Per Minnesota Statute 471-87, a public officer who is authorized to take part in any manner in making any sale, lease, or contract in official capacity shall not voluntarily have a personal financial interest, directly or through his or her spouse, in that sale, lease, contract, or personally benefit financially therefrom. To document compliance with this statute, we request that you complete the following: Name: Principal place of business(es): Spouse's name Spouse's principal place of business(es I hereby certify that during the 2019 year, I have/have not (circle one) had a financial interest in the sale, lease, or contract of the City nor have I personally benefited from any such transaction. an Title: Date: If you have had a financial interest in the sale, lease, or contract with the City, please describe below. Please return to Catherine Pausche by November 30, 2019. Thank you. -346- -347- J u N ' r, > z m v a (p O O O O 0 0w T O O N M O 0) N N C{ Gt d' M c'I N M M Y M N N N N N aN-+ Ln .-1 l0 N h 0 y� O Ln �+ +� W 00 O a+ C C C N N O O a? 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V7 N C F- F- LL N Ln F- f•" LL Ln (n G F" F'- T 0 O C f6 Q O H MOUND DOCKS AND COMMONS COMMISSION MINUTES November 1S, 2018 The Mound Docks and Commons Commission met on Thursday, November 15, 2018, at 7:00 p.m. in the council chambers of the Centennial Building. Present: Chair Derrick Hentz, Vice Chair Susan Gardner, Commissioners Jim Funk, Heidi Peterson and Linda Muller. Absent: Council Representative Kelli Gillispie Others Present: Catherine Pausche, Director of Finance and Administration and Kevin Kelly, Administrative Services Coordinator. Chair Derrick Hentz called the meeting to order at 7:04 p.m. 1. Approval of Agenda. MOTION by Muller, seconded by Funk, to approve the agenda. All voted in favor. Motion carried. 2. Approval of Meeting Minutes — September 20, 2018. MOTION, by Hentz, seconded by Funk, to approve the minutes from the September 20, 2018 DCC meeting. All voted in favor. Motion carried. 3. Comments and Suggestions from Citizens Present: No one from the public came forward. 4. Discussion on 2019 work plan/communication to license holders Pausche stated that Mayor elect Salazar expressed concern about management of the number of BSU's (Boat Storage Units) per license holder. Pausche stated Salazar also mentioned he would prefer that dock funds be only be used within the dock program and has requested a resolution be prepared to establish that dock funds be used only within the dock program. Pausche said the funds which are generated from the Lost Lake slips have been removed from the Dock Fund and will be used for projects within the Lost Lake Harbor District. Pausche added that as long as rates don't rise there may be little controversy to limiting BSU's. Pausche also stated that some commons areas have space for multiple slips like Scherven Park and some have a mix of abutter and non -abutter docks which doesn't allow for enough space for multiple boats and large dock structures. Funk said not a lot of dock program license holders are impacted as there aren't many who are using more than one or two boats. Funk added this is a good time to address BSU's when the high usage isn't happening right now. Funk said the guaranteed number of two BSU's for abutters may be overly conservative as not all abutters will be using more than one BSU. -349- DCC Minutes —November 15, 2018 Muller asked if there is any disclosure of property owners' rights when buying property adjacent to the commons. Gardner said buyers have to be smart as real estate agents haven't always been forthcoming about the particulars of the dock program. Pausche said that some buyers do not have an accurate understanding of what they are buying into when buying property abutting the commons. Peterson asked how many abutting license holders are mooring more than one watercraft and Muller asked how the dock program will be able to constrain BSU counts going forward. Pausche said the DCC can pull the license from an abutter if they are not following rules. Pausche added that license holders boats can be towed as a last resort for violating the city code. Kelly said there were around 19 docks which moored three or more BSU's at a dock location and 17 abutting dock locations which did not moor a boat this season including one property which is for sale which moored five boats in 2017. Funk stated the dock program can offer one-time openings for unused BSU's to the residents on the wait list if there are dock locations. Pausche stated the Council gave the directive that the dock program must look at individual commons and their unique qualities rather than having a one size fits all approach under which all commons and license holders would be subject to. Pausche said the dock program will use the off-season to complete a winter storage analysis and bring back the findings to the DCC. Pausche said it has come to the attention of Dock Administration that there is a program run by the MN DNR which allows lift and dock storage off of the lake on private property but the dock materials need to be decontaminated if they are to be returned to the lake or any other body of water. Kelly said vendors have to be licensed by the DNR to move materials from the lake to anywhere on or off of the shoreline. Kelly said the decontamination treatment is a process of spraying pressurized hot water to remove AIS. Funk said he had to have his boat decontaminated before putting it in the water last spring. Gardner said one of their boat lifts was damaged by a storm in June and a vendor removed the lift from the shoreline though this lift wasn't returned to the lake. Discussion ensued regarding the process of vendors moving lifts from the commons to private shoreline. Gardner mentioned at a previous DCC meeting one resident said he would pay extra for a vendor to move his lift to his private residence each season. Pausche asked Commissioners if they read the proposed memo informing dock program participants of the proposals regarding lift storage and BSU limits. -350- DCC Minutes —November 15, 2018 Muller asked about canoes and paddleboards being counted as a BSU. Kelly said the Lake Minnetonka Conservation District (LMCD) rules state that a canoe or kayak which is stored on the water would be counted as a BSU while those craft which are stored off of the lake would not be considered a BSU. Pausche said Dock Administration will ask the LMCD for the rationale of canoes and kayaks being counted as BSU's and whether a jet ski would ever be considered to be a half of a BSU. Pausche asked for Commissioner input on dock covers, lift canopies and dock structures on commons shoreline. Pausche noted the Mayor said that at street end docks a cover or lift canopy would not impede views and Pausche said the Dock Program will use this a as guide to not be too restrictive but that there will be trade-offs if a license holder wants to use a large dock structure they would be restricted in the number of BSU's they could moor. A general discussion ensued regarding license holders who take up as much of their Dock Use Area and others who have difficulty with following the rules of the dock program. Muller asked what ramifications to a dock license holder if they don't abide by the rules. Pausche responded that program participants can have their license taken away or if someone is a repeat offender of breaking rules their watercraft can be impounded. Kelly noted that many times conflict between license holders is resolved without drastic measures being taken by the dock program. Kelly added that license holders want an immediate response to their concerns when the Dock Program needs to exercise its due diligence as Dock Administration investigates complaints. Muller said that if you buy property abutting the commons you can't treat the commons as your private property. Funk said license holders who violate structure and use rules could face a financial cost such as a doubled license fee. Kelly added that he could create a seniority list for abutters to allocated additional BSU's. Pausche said the proposed dock program changes will be communicated through the draft letter which was in the DCC packet for this meeting. Pausche asked for feedback on the draft memo which will be sent along with dock license applications at the end of 2018 with the proposed changes up for public discussion at the January 17, 2018 DCC meeting. Muller said the memo should have the Dock Administration recommendations rather than an open ended discussion. Pausche said she is going to seek a City Council resolution to pass a moratorium on increases in BSU's, new lifts and dock structures until a determination on dock program changes can be -351 - DCC Minutes — November 15, 2018 agreed to. Pausche said increasing a BSU per license holder would not be deterred if a purchase has been planned. Pausche posed the question should these dock program changes be contained in dock program policy or written in code. Peterson said boats are an investment which non -abutters also like to protect by using a lift. Peterson added it may be difficult for them to store a lift on private property rather than the commons shoreline in their Dock Use Area. Discussion ensued regarding specific commons such as Dreamwood which has little to no excess room to access the shoreline when dock materials and lifts are stored at different locations and greater amounts of open space on other areas of the commons. Pausche said these particulars regarding specific commons are why addressing storage on a commons by commons basis will be important. Pausche said the goal of the January and March meetings in 2019 is to have a solid plan in place for the boating season. Pausche asked about allowing floating lifts or smaller lifts could be stored on the shoreline. Funk said they are lower profile. Kelly asked about the Dock Program only allowing specific sized lifts which are smaller which can be stored on. Kelly said Dock Administration said floating lifts are expensive and may not Hentz said the average DUA of a non abutter is a 30 feet and the Dock Program should require to have non -abutter materials have to fit within all of their DUA and leave room for setbacks to allow access along the shore and to the lake. Funk said if the shoreline is straight than 30 feet would be enough but it would be more difficult when shoreline is concave. Gardner said if only dock sections and dock materials were the only things allowed to be stored on the shore many of the access and storage issues could be solved. Hentz said if Dock Administration can show examples of storage issues that would help communicate the need for limits on storage. Gardner asked if someone with a larger dock structure or more than two boats would be grandfathered in. Pausche said yes there will be grandfathering in current use but this may not mean that a current non conformity will last in perpetuity. -352- DCC Minutes — November 15, 2018 MOTION, by Gardner, seconded by Hentz, to approve the letter to be sent out to dock program participants with their license application, regarding Dock Program changes being proposed. S. Discussion on 2018 Dock Map Addendum Kelly said he added the ten Mound Harbor slips to the Dock map and will keep the Brighton Commons dock location in the Map Addendum as a place holder if infrastructure is proposed to allow for access to the shoreline. Pausche said the dock location will not be licensed out in 2019 and was not rented in 2018. MOTION by Hentz, seconded by Gardner, to approve the 2018 Dock Map Addendum changes. All voted in favor. Motion carried. 6. Discussion on Kayak/Canoe Storage Pilot Project at Carlson Park Kelly researched options and presented better examples of storage options for Kayaks and Canoes. Kelly said the Dock Doctors eight slip storage rack best fit what the City was looking for. This rack allowed for the most solid anchoring of the rack which would be bolted down on a cement pad. The Dock Doctors also offered more security features for locking up the watercraft. Kelly said there is a multiple slip holder at Carlson who moors a canoe on the multiple slip and claims to have a full sized boat which he moors on the weekend. Kelly said there is no indication that the mooring of the larger boat has taken place. Kelly said the canoe owner will be informed that the canoe cannot be moored at Carlson any longer and be given the option to store the canoe on the new rack. If the Carlson canoe owner does have a boat they can keep their location. If there isn't a boat to be moored the canoe owner will be offered the number one spot on the wait list in 2019 in order to give them the opportunity to moor a boat in 2020 and in subsequent years at a different dock program location. Hentz asked if it will be easy to launch a canoe at Carlson Park. Kelly said the shoreline at Carlson was amended to include access along the west edge of the Park for snow mobile and kayak and canoe launching. MOTION, by Muller, seconded by Funk, to approve the aluminum eight craft storage rack from Dock Doctors. All voted in favor. Motion carried. 7. Reports Pausche stated the election is over and there is a new Mayor elect, City Council Member Ray Salazar and there will be two new Council Members. Pausche said the second Council seat was a close race and a recount has been requested by the candidate in third place currently. Pausche said the recount will take place in two weeks on the 28th. Pausche said she heard a news report in which the outcome of recounts have very rarely changed races. Pausche said Sherrie Pugh was the highest vote getter for Council with Phil Velsor second. Pausche said Nicole Pomije was third and requested the recount. Pausche said Pomije was within 19 votes of Velsor. -353- DCC Minutes — November 15, 2018 Pausche stated the City Council will need to appoint a City Council Member to fill Ray Salazar's seat. Pausche said an application for the seat will be coming out as well as for open positions on the Planning and Parks Commissions. Heidi Peterson handed to the Commissioners and staff some data regarding the value difference between similar Commons Lakeshore property and private lakeshore property. MOTION by Peterson, seconded by Funk, to adjourn the meeting at 8:27 p.m. All voted in favor. Motion carried. Submitted by: Kevin Kelly -354- /ATf M I Chair Penner called the meeting to order at 7:00 pm. SWEARING IN OF DAVID GOODE AND KEVIN CASTELLANO City Manager Eric Hoversten performed the swearing in of Mr. Goode and Mr. Castellano and gave a few words of thanks and encouragement. ROLL CALL Members present: Chair Cindy Penner; Commissioners Jason Baker, Kevin Castellano, David Goode, David Pelka and Sherrie Pugh. Absent: Jameson Smieja and Jake Saystrom. Staff present: Community Development Director Sarah Smith and Secretary Jill Norlander. Members of the public: Christopher Matt Amack, 6371 Bay Ridge Rd; Ann Tart, 1304 W Medicine Lake Rd; Greg & Betsy Hedding, 5249 Bartlett Blvd; Nancy & Tom Christianson, 6365 Bay Ridge Rd; Mary McCauley, 6370 Bay Ridge Rd; Matt Olson, 5817 Sunnybrook La; Rick & Madalyn Epple, 5461 Lost Lake La; Gene Hostetler, 6168 Sinclair Ct. APPROVAL OF MEETING AGENDA Add written ballot for Chair/Vice Chair election; Removal of Mound Harbor and Mound Harbor 2nd Addition Public Hearings (Items 8A and 813 from the agenda); and add two additional information pages for Item 8C. MOTION by Goode to approve the agenda as amended; seconded by Baker. MOTION carried unanimously. REVIEW OF DECEMBER 3, 2018 MEETING MINUTES MOTION by Baker to approve the December 4, 2018 meeting minutes as presented, seconded by Goode. MOTION carried unanimously. ELECTION OF CHAIR AND VICE CHAIR Chair Penner opened nominations and nominated Goode for Vice Chairman, seconded by Baker. Nomination approved by unanimous vote. MOTION by Pugh to close the nominations; seconded by Baker. MOTION carried unanimously. -355- Planning Commission Minutes January 15, 2019 Chair Penner opened nominations for Chair. Goode nominated Penner, seconded by Pelka. Nomination approved by unanimous vote. MOTION by Penner to close nominations; seconded by Baker. MOTION carried unanimously. Paper ballots were cast and counted. Both Chair and Vice Chair were confirmed as nominated. DISCUSSION/ACTION — PLANNING COMMISSION WORK RULES MOTION by Goode to table discussion and action on the Work Rules to the March 5th meeting; seconded by Baker. MOTION carried unanimously. BOARD OF APPEALS PC Case No. 18-18 Variance 6371 Bay Ridge Road Applicant: Matt and Julie Amack Smith introduced the variance request. The applicants are requesting approval for eaves that extend more than 2 feet into the setback (as allowed by code) that were constructed as part of a house/garage addition. Property is long with frontage on Bay Ridge Road and Lake Minnetonka and residential use on each side. The building permit was submitted and reviewed in 2016. It appears that the plans, differing in scale, were not overlaid on the building survey showing setbacks. Staff believes that there is practical difficulty and recommends approval of the variance, allowing the east eave for the house to exceed the 2 foot encroachment allowance into the side setback, subject to conditions as provided in the Planning Report. Matt Amack, 6371 Bay Ridge Road, thanked the staff and the Planning Commission. He requests that the Planning Commission align with staff's recommendation. Mr. Amack made three specific points: 1. A reputable architect was hired, plans reviewed by the city, oversight was not intentional, the plan and schedule of inspections were followed; and 2. Doesn't impede, impose, overlay, or touch any neighbors; and 3. Positive impact on water flow. Nancy and Thomas Christianson, 6365 Bay Ridge Road, purchased the property in 1995. Drainage is critical for both properties. During remodel, the Christiansons contacted the city several times and were assured that 2 inches over would not be tolerated. The eaves are 2 feet over. -356- Planning Commission Minutes January 15, 2019 When considering replacement of their driveway, several contractors said drainage would be a big concern. The Christiansons voiced several other items of concern during the construction that did not relate to the variance discussion. Pelka asked if the eaves overhang the asphalt at the property line. Smith indicated that, after field inspection, her observation was that the eaves do not extend over the property line or into the utility easement. Matt Amack demonstrated where the gutters were located both over and underground and stated that there was no water flowing into the neighbor's property. The eaves do not overlap any easements. Walkers along the easement will not be walking under the eaves. Mary McCauley, 6370 Bay Ridge Rd, is concerned about the access for those that have lake access easements across the applicant's property. The walkway is five feet off the property line. At some points she walks on rocks very close to the house. According to Ms. McCauley, the Amacks want to remove the easements. She wanted to know how a variance can be granted that complicates the easement issue. She asked the commission members how many of them walked the property and noted that Sarah Smith did. Thomas Christianson, 6365 Bay Ridge Road, restated that the construction is not complete, and that there's dirt and Class 5 remaining to be addressed. Nancy Christianson, 6365 Bay Ridge Road, asked how this error got this far without being caught. Penner indicated it was not clear. Penner stated that the project is done and it is not impeding on another property. Baker said that taking two feet away from the roof could make drainage worse. MOTION by Goode to recommend approval of PC Case 18-18, subject to conditions 1-3 and findings of fact 1-6; seconded by Pelka. MOTION carried unanimously. Old/New Business A. Council liaison/Staff report/update from Sarah Smith: Special meeting is scheduled for January 29th New sketch plan for Commerce Place was received and is posted on the website B. Review/recommendation — regarding dates for City Council/Planning Commission projects 2018 overview and 2019 work plan -357- Planning Commission Minutes January 15, 2019 MOTION by Goode to recommend March 191h as the CC/PC yearly meeting; seconded by Baker. MOTION carried unanimously. ADJOURNMENT MOTION by Penner to adjourn at 8:10 pm; seconded by Goode. MOTION carried unanimously. Submitted by Jill Norlander -358- HENNEPIN COUNTY HOUSING AND REDIEVELOPMENT AUTHORITY January 28, 2019 The Honorable Ray Salazar Mayor of the City of Mound 2415 Wilshire Boulevard Mound, MN 55364 RE: Proposed 2019 Hennepin County Housing and Redevelopment Authority Activities Dear Mayor Salazar: The Hennepin County Housing and Redevelopment Authority (HCHRA) was created under Minnesota Statute 3838.77 in 1987. The HCHRA has all the powers granted by the statewide "HRA Act" (MS 469.001 to 469.047). MS 383B.77 requires the HCHRA to notify municipal authorities by January 31 of each year as to the activities the HCHRA may administer/facilitate within communities during the upcoming year. Communities may opt out of one or more HCHRA activities by notifying the HCHRA in writing to that effect within 45 days of the date of this notice. Using a mix of federal, state, local, and private funding sources, the HCHRA has identified the following activities for program year 2019: Activity Name Description HCHRA Contact Minnesota Housing Assists low-income homeowners in financing basic home Linda Lee Rehabilitation Loan improvements that directly affect the safety, habitability, (612-348-8955) Program energ efficiency or accessibility of their homes. Minnesota Housing Assists low-income homeowners in addressing Linda Lee Emergency and emergency conditions in the home or essential (612-348-8955) Accessibility Loan accessibility needs for a disabled resident. Program Horne Accessibility Ramp Provides financial and technical assistance for the Kelly Koch Program construction of accessibility ramps and/or low -riser stairs (612-348-9793) for low- and moderate -income disabled homeowners. Affordable Housing Provides capital funding to assist in the development of Spencer Agnew Incentive Fund Program long-term affordable housing units. Projects are selected (612-348-2205) (AHIF) through a competitive Request for Proposals (RFP) process and require a supporting city council resolution before receiving assistance. Lead and Healthy Homes Deferred loans and grants to assist low -and moderate- Melisa Illies Loan Program income home owners with lead-based paint and healthy (612-348-2020) homes hazards and asthma trigger supplies. Housing Alignment Assist Hennepin County priority populations obtain/retain Julia Welle Ayres Strategy affordable housing. Implementation TBD. 612-543-4342 Hennepin County Housing and Redevelopment Authority 701 Fourth Avenue South, Suite 400, Minneapolis, MN 55415 t:' ins:/iwr✓4v.f� n.u5_lyour ::�nment/I�tl r,tii�`hra -359- Naturally Occurring Supports acquisition of at -risk naturally occurring Spencer Agnew Affordable Housing Fund' affordable housing through a third party provider (Greater (612-348-2205) Minnesota Housing Fund). Tax Forfeit Reinvestment As funding permits, provides gap financing for acquisition Julia Welle Ayres Initiative of tax forfeit vacant lots and construction of single family (612-543-4342) homes. Fair Housing Programs As funding permits, supports various recommendations Julia Welle Ayres from the Analysis of Impediments to Fair Housing Choice. (612-543-4342) These may include, but are not limited to, homebuyer education, fair housing testing, and programs supporting tenants and landlords. Transit Oriented Provides capital funding to assist development and Elise Durbin Development Program development -supportive infrastructure projects proximate (612-348-4191) (TOD) to priority transit corridors and hubs. Projects are selected through a competitive RFP process and must be in a recognized redevelopment area and receive a supporting city council resolution before receiving assistance. Open to Business Provides matching funds to cities to offer small business Simran Aryal technical assistance to their entrepreneur community (612-348-4926) through the nonprofit Metropolitan Consortium of Community Developers MCCD . Economic Gardening Provides technical assistance to companies that have Elise Durbin grown beyond the startup phase and need access to (612-348-4191) information and decision-making tools typically only available to larger companies. Client -based Housing Provides capital assistance to client -focused housing Kevin Dockry Capital program projects that preserve and expand the supportive housing (612-348-2270) system. We look forward to continuing to work with you in implementing these programs and to develop additional innovative approaches to address housing and community development needs. Please feel free to contact the staff person listed at the end of each program description for further details on the programs or specific funding allocations. Sinceret� Z David J. Hob h, `; cc: Commissioner Irene Fernando, Chair Commissioner Debbie Goettel, Vice Chair Commissioner Mike Opat Commissioner Angela Conley Commissioner Marion Greene Commissioner Jan Cailison Commissioner Jeff Johnson City Manager: Eric Hoversten 39 MIN