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2021-02-09 CC Meeting MinutesMOUND CITY COUNCIL MINUTES February 9, 2021 The City Council of the City of Mound, Hennepin County, Minnesota, met in regular session on Tuesday, February 9, 2021 at 7:00 p.m. in the Westonka Schools Performing Arts Center in Minnetrista. Members present: Mayor Ray Salazar; Council members Phil Velsor, Paula Larson, Sherrie Pugh, and Jason Holt Members absent: None Others present: City Manager Eric Hoversten, Fin Dir/Clerk/Treasurer Catherine Pausche, City Engineer Brian Simmons, Sergeant Tim Sonnek, Brian Nelson, Tim Nelson, Peter Meyer Consent agenda: All items listed under the Consent Agenda are considered to be routine in nature by the Council. There will be no separate discussion on these items unless a Counci/member or citizen so requests, in which event it will be removed from the Consent Agenda and considered in normal sequence. 1. Open meeting Mayor Salazar called the meeting to order at 7:04 p.m. 2 Pledae of Alleaiance 3. Approve agenda Hoversten noted two typos in the packet on page 339 and 358. MOTION by Velsor, seconded by Holt, to approve the agenda. All voted in favor. Motion carried. 4. Consent agenda MOTION by Velsor, seconded by Pugh, to approve the consent agenda. Upon roll call vote, all voted in favor. Motion carried. A. Approve payment of claims in the amount of $347,212.08. B. Approve minutes: 1-26-20 regular meeting C. RESOLUTION NO. 21-18: RESOLUTION TO APPROVE 2021 CITY OF MOUND PAY EQUITY REPORT D. Approve Pay Request #2 in the amount of $32,252.50 to Thul Specialty Contracting for the 2020 Manhole Rehabilitation Project PW 20-04 E. Approve Pay Request #3 in the amount of $76,433.82 to Widmer Construction for the 2020 Lift Station Improvement Project PW 20-05 5. Comments and suggestions from citizens present on any item not on the agenda. Peter Meyers, 5748 Sunset Road, asked if the recycling calendar was sent and if Orono Police Mound City Council Minutes — February 9, 2021 Department assisted Minneapolis during the summer riots and, if they did, were they reimbursed. Hoversten said the recycling calendar is available on the website or another copy can be mailed. Sergeant Tim Sonnek said the SWAT team assisted and received some overtime but that was not reimbursed. Brian Nelson, 2620 Tyrone Lane, said in 2015 there was a letter about the Excelsior Commons access and a proposed easement for 15 feet to the abutting property owner. Nelson said he has repeatedly asked to be shown where the 15-foot mark is because the owner continues to call the police on his family when using the access. Nelson said the snow gets piled up on the access and he was told he can't do snow removal to get to the access. Nelson said he has been told he can only use the commons to access his boat and launch and not use the commons to fish or hang out. Nelson said he disputes the amount of hardcover granted to the abutting owner. Nelson said his son documented the situation with pictures and sent them to the entire council earlier today. Mayor Salazar said this is not to get into a dialogue. Salazar said he has invested many hours in this issue. Salazar said anyone can call the police for any reason. Salazar said the owner has provided an as built survey to the city and that survey has been accepted. Salazar said owners adjacent to right of ways are allowed to use it for snow removal. Salazar said Nelson has been told he can move the snow further down the right of way but not on private property or in the street. Holt asked if the concern is that the access can't be used by a snow mobile. Nelson said yes because the abutting owner makes a wall of snow that snowmobiles can't breach. Hoversten said the snow should be plowed further in the right of way and not in the road and enough snow needs to remain to protect the turf so a straight blade plow is not ideal. Hoversten said the challenge is the balance between public use and the peaceful enjoyment by the abutting neighbors. Hoversten noted management practice is that the commons are not a park and the non -abutters need to only use the commons to access their boat and take it out in the lake. Salazar said this is not a city issue but rather an issue for the neighbors to resolve, noting riding a dirt bike at a high rate of speed on the commons is not acceptable. Nelson said it is legal to do this per City Code. Nelson said the bikes were pushed down the road to the ice and told the police officer he was mislead that they were speeding. Nelson said the abutting owner videotaped him recently and he calls the cops on them repeatedly. Nelson said they are not vicious. Nelson said the owner has not submitted any video to the Orono Police Department. Velsor asked what the Nelsons want the city to do Trevor Nelson, 2620 Tyrone Lane, asked for a rule to be enacted to allow UTV and Class II ATVs on public property noting DNR rules say they can. Nelson said even just 200 feet on a public road has been complained about. Velsor asked if any tickets have been issued. Nelson said the owner got a ticket years ago for driving in the marsh. Nelson said they have filed harassment charges and nothing has been done. Nelson said the problem is the 15-foot easement and its impact on the right of way. Salazar asked Hoversten to reaffirm if the survey was acceptable and if the use been within the guidelines, and Hoversten said yes. Salazar acknowledged Nelson does not like the City's decisions but that does not change the outcome and reencouraged the Nelsons to work Mound City Council Minutes — February 9, 2021 together as neighbors. Nelson said it is the city's responsibility to enforce the codes and wants to know why the owner was allowed to further encroach. Salazar reiterated the as built survey was deemed acceptable. Velsor questioned whether the motorized vehicles are within the law. Nelson quoted 7-14' and said DNR allows it. Pausche suggested the Orono Police Department would need to be consulted on what is admissible and enforced. Nelson submitted a packet for the record and requested it be shared with the City Council. 6. Orono Police Sergeant Tim Sonnek presenting the Mound activity report for January Sonnek said the report format was updated to better summarize the incidents and said the activity level was similar when compared on an apple to apples basis. Sonnek said all officers have had additional training in anticipation of the trial starting on March 81h with a focus on our area, noting two officers have gone to additional training and may assist in Minneapolis. Sonnek said the department has been approved by the FAA for a drone program. Salazar thanked Sonnek and said to keep up the good work 7. City Engineer Brian Simmons presenting Engineering Study and requesting action on a Resolution receiving report and authorizing preparation of plans and specifications and ordering advertisement for bids for the 2021 Lift Station Improvements Project (Highland Blvd) Simmons presented a Power Point highlighting the findings in the report. Simmons noted Mound's unique topography requires a higher than average number of lift stations. Simmons said 22 of the 30 lift stations have been improved with the remainder to be improved according to the Capital Improvement Plan. Simmons said the cost proposal includes an estimate of equipment purchased directly by the City in addition to the work to be bid. Simmons said direct purchase helps reduce lead times and assures standard configurations/interchangeable parts for all lift stations. Salazar noted this proposal is not out of the ordinary. Velsor asked how many are left to improve and Simmons said 8 estimated over 8 years unless other needs take priority. Holt asked if this is an imminent need. Simmons said they were constructed in the 50's as a steel barrel in the ground whereas new stations are concrete and well -sealed to reduce inflow and infiltration, particularly during high water events like 2014. Holt asked how many contractors usually bid. Simmons said it is a sealed bid because it is over $175K and 7 — 8 contractors typically show interest with maybe 2 — 3 whom actually submit bids. MOTION by Larson, seconded by Velsor, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 21-19: RESOLUTION RECEIVING REPORT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2021 LIFT STATION IMPROVEMENTS PROJECT Mound City Council Minutes — February 9, 2021 8. City Engineer Brian Simmons presenting Engineering Study and requesting action on a Resolution receiving report and authorizing preparation of plans and specifications and ordering advertisement for bids for the Lynwood Water Main Improvement Phase I: Westedge to Birch Simmons said watermain improvements post large-scale street projects are now focused on county roads where the city has not had an improvement project because we do not own the right of way. Simmons said watermain breaks are analyzed to prioritize projects, noting this area has high water volume and has had 3 breaks in recent years. Simmons said a trenchless method is proposed and the road will be patched where digging is necessary until a county repavement project takes place in the future. Simmons said Phase II will be recommended for the following year. Velsor asked if the houses will need to have new connections and Simmons said they will be evaluated. Velsor asked if it will help with the water quality in the area. Hoversten said this area is problematic due to the velocity changes and also because there are some pipe size changes that will be evaluated. Hoversten said flushing practices have been modified to help reduce discoloration. Holt said a constituent off Robin Lane complained about water quality and he wondered if this project will help. Simmons said water quality will be discussed at the next meeting but replacing these pipes should help, also noting there are multiple paths to the water supply in the and many end -of -line cul- de-sac issues. MOTION by Velsor, seconded by Larson, to approve the following resolution. All voted in favor. Motion carried. RESOLUTION NO. 21-20: RESOLUTION RECEIVING REPORT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR LYNWOOD WATERMAIN IMPROVEMENT PHASE 1: WESTEDGE TO BIRCH 9. Information/Miscellaneous A. Comments/reports from Council members/City Manager: Salazar said the presentation on the water quality in the city originally scheduled for February 26 will now take place on March 9, 2021. Hoversten said both regular City Council meetings will take place at the PAC in March, but some other meetings in March and April will have to take place elsewhere as the PAC is not available. Hoversten said people should follow the website for updated location information. Hoversten noted City offices will be closed on Monday, February 15, 2021 for Presidents' Day. B. Reports: Liquor Store — January 2021 Finance — December 2020 (note: not year-end) C. Minutes: Planning Commission: 11-17-20 & 1-05-21 Regular Meetings Docks Commission: November 19, 2020 D. Correspondence: 2021 Hennepin County HRA Proposed Activities Mound City Council Minutes — February 9, 2021 10. Adjourn MOTION by Velsor, seconded by Holt, to adjourn at 8:15 p.m. All voted in favor. Motion carried. Mayor Raymond J. Salazar Attest: Catherine Pausche, Clerk